07-29-08 Item 17South Miami
A PmedcaCity
CITY OF SOUTH MIAMI 11111.1
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM 2001
Agenda Item # / I
To: The Honorable Mayor Feliu and Members of the City Commission
Via: Ajibola Balogun, City Manager
From: Robert Richardson, A/Chief of Police
Date: July 29, 2008
Subject: Security System Maintenance Contract
Resolution: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO EXECUTE A 3 -YEAR MAINTENANCE AGREEMENT
WITH ALFI ELECTRONICS, INC. FOR THE TOTAL AMOUNT NOT
TO EXCEED $10,800.00, TO BE CHARGED TO THE POLICE
DEPARTMENT'S CONTRACTUAL SERVICES ACCOUNT #001.1910-
521 -3450, PROVIDING FOR AN EFFECTIVE DATE.
Request: Authorizing the City Manager to execute a contract with Alfi Electronics, Inc. to
provide a 3 -year maintenance contract on the security and CCTV system for the
Police and City Hall complex in an amount not to exceed $10,800.
Reason /Need: It is necessary to renew the maintenance agreement to ensure that the security
and CCTV equipment is inspected, maintained or repaired so that the safety and security of the
Police Station and City Hall are maintained.
Cost: $10,800 ($900 per quarter for 3 years)
Funding Source: Funds will be expended from the Police Department's Contractual Service
Account # 001.1910- 521 -3450, with a balance in this year's account of $12,115.98.
Backup Documentation: Draft Resolution, Copy of proposed Alfi contract.
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RESOLUTION NO:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING
THE CITY MANAGER TO EXECUTE A 3 -YEAR
MAINTENANCE AGREEMENT WITH ALFI ELECTRONICS,
INC. FOR THE TOTAL AMOUNT NOT TO EXCEED $10,800.00
TO BE CHARGED TO THE POLICE DEPARTMENT'S
CONTRACTUAL SERVICES ACCOUNT #001.1910- 1910 -521-
3450, PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, a maintenance contract is necessary for the ongoing inspection, maintenance and repair
of the security access and CCTV systems in the Police Department and City Hall, and
WHEREAS, Alfi Electronics, Inc. has proven their ability to provide satisfactory service on these
systems, and
WHEREAS, this vendor provided the lowest bid for the maintenance contract compared to two (2)
other vendors, and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The City Manager be, and hereby is authorized to execute a 3 -year
maintenance contract with Alfi Electronics, Inc., which begins in July, 2008
and expires in July, 2011, for the total amount not to exceed $10,800.00.
Section 2 . That the expenditure be charged to the Police Department's Contractual
Services Account #001 - 1910 -521 -3450, with a current balance in this year's
budgeted account of $12,115.98.
Section 3. That this resolution shall take effect immediately upon execution.
PASSED AND ADOPTED this day of 52008.
ATTEST:
CITY CLERK
APPROVED:
II •'
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46
47 READ AND APPROVED AS TO FORM:
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50 CITY ATTORNEY
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Commission Vote:
Mayor Feliu:
Vice Mayor Beasley:
Commissioner Wiscombe:
Commissioner Palmer:
Commissioner Beckman:
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:.: s
285 NE 1S5T11 ST., SUITE #23, - NUA11O, Ft. 33179
OFFICE (305) 6548484 FAX (305) 654 -9799
LICENSED AND INSURED ECA000972
3 MARLY MAI'N'I MANGE
AND TEG UPPER ( i I SriCIN TR�
A.GI EIVIENT
Agreement between AL17 ELECTRONICS. INC., herein known as
00C2mrLa- 1! and THE CITY' OF SC>! I NIMMI, PDXACE DEPARTbTENT
herein known as "SubscrMez_' This agreement will encompass the
equipment throughout the Felice Department and City Hall Building located of
0130 Sunset Drive, South h tarni, Florida.
The COMPANY will provide the St7BSCRIDER maintenance service for the
Access Control System and CC'T'V System installed and technical support from
MDI Manufacture. The CCU will provide materials and labor
necessary to maintain the system. Service wiU be provided within 24 HOURS
of the service call, Monday thru Friday, 8:30a;¢n thru 5:00pm. PRIORITY for
E CENC'Y SERVICES will be provided. The Company will provide a 24
Dour emergency telephone number in the event of an emergency. Service for
maintenance will include, but limited to checldng all readers, clearting read
heads where needed, checking all electric locks and adjusting where needed.
Service Schedule will be at a frequency of at least every six months..
11RAiN`CENAIIiC3EEARO£S: The Subscriber agrees to pay the Come
the sum of $10,800.00 for 3 pears. Billing procedure: $ 900.00 per billed
quarter following the installation of the Access Control Systern and CCTV
System. ($900.00 x 12 quarters for the 3 years = $10,800.00) All payments are
due by the I& of the first month for that quarter. For example... Can. - Mar.
billing period) - payment must be received by the 18°h day of January.
ZMMAIIM'1�* Any material and labor required to repair or replace defective
eqMWm&nt only wiR be supplied free of charge for the term of this
agreement.
The company will provide a "CF,RTMCATE OF INSURANCE"' with the carrier
acceptable to The City of South Miami Police Department, providing liability
coverage of $ 1,000,000.00.
CONDIT. ONS_,BND SYSTEMS NOT COLVEREltI` BY WARRRNTH: Damage
resulting fYom accidents. acts of God, alterations, misuse, tampering, abuse,
electrical components or other security system
1'a-.� e
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components not provided by the Company under this agreement, or
unauthorized repairs, failure to the 'Subperiber to properly fallow
operating instructions provided by the CoMpM- at the time of installation or
at a later date, trouble due to interruption of c onunercial power, telephone
lines or egaipment, or batteries, lightning damage is specifically not covered
by this warranty.
Timms vrM@M WM na lotcgrer be valid or enforceable for said e ruent if
serviced ft another other than the Comg►anpn or if othe)r_securiig system
oanrtporr 3tta provid d by the__Cornpgpy are iustalled or used in
oogjunction with said gggpraent provided seder 'this cgaatract.
DISSChAnMIt: �CoMmX does not represent or warrant the ACCESS
CON720L SYSTEM AWNI) QCTV SYMM may not he compromised or
circumvented, or that the system will prevent any loss by burglary, hold up,
or otherwise, or that the system in all cases provided the protection for which
it is installed or intended.
The initial term of this agreerrrent shall begin on aY'2Qd$
vffftma,w) and will end on MY 2011. The Cft of South Ma zni Police
AenetrlTnen# may Elect to renew this agreement for an additional ONES
TtE.A1� terms by vin AM Electronics, Inc. notice of its intent to renew
within TMMTY [50). D of the expiration of the then current term. Either
party Ynay cancel this agreement at any time by giving the other party
THMIX Q_0 PAYS' written notice.
Upon acceptance of this service agreement, AM Electronics, Inc. will perform
a complete inspection of all system components and parts to be covered
under this agreement at no cost to The City of South Miami Police Department.
Any companants found not to meet manufacturer's spe cificationa and/or not
functioning properly will be zepaired or replaced at the expense of The City
Of South Miami Police Departrnent. This agreement will begin only after all
repairs or replacements are complete, or the nonfunctioning equipment is
noted as such and not included with this agreement.
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Ate: Electronics,, Inc.
Signature -
Printed Name
Title
Date
'Page
City of South Miami
Police Department / City HaU
Signature
Printed Name �.
Title
Date
Account Balance /Description Inquiry - CITY OF SOUTH MIAMI
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{ . Y
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Account BalanceMescription Inquiry
2008
1= 1910 - 521.34 -50
1- 1910 - 521.34 -90
1- 1910 - 521.40 -70
1-1910-5 .40-80
1 1910- 521.44 -10
1- 1910 - 521.44 -40
1- 1910 - 521.44 -50
1- 1910 - 521.46 -20
1 -1910- 521.46 -30
1 -1910- 521.46 -70
1- 1910 - 521.49 -40
1- 1910 - 521.49 -60
1- 1910 -521 49 -70
0
32,830:00 20,714.02
3,750.00 2,655.53
6,500.00,,.,. 1,543.30
x' 13 681 00 "�«+pTMr 2,344.67
132;752.00 124,668.95
30,900.00 26,667.21
51,100.00 30,369.55
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12,115:98
1,094.47
4,956.70
11,336.33
8,083.05
4,232.19
20,730.45
6,500.00 2,500.00 4,000.00
11 610 00 8 042 55 3 627 45
001- 1910 - 521.52 -10
28,700.00
25,019.39
3,680.61
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001- 1910 - 521.52 -20
66,000.00
47,766.87
18,233.13
001- 1910 - 521.53 -10
001 - 1910 - 521.54 -10
8,000.00
5,350.00
2,650.00
001- 1910 - 521.64 -10
1,650.00
1,349.71
300.29
001 - 1910 - 521.64 -20
3,020.00
2,740.75
279.25
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