07-29-08 Item 2aSouth Miami
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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM 2001
To: The Honorable Mayor Feliu and Members of City Commission
Via: Ajibola W. Balogun, City Manager '
Matilde Menendez, Finance Director
From: Kathy Vazquez, Purchasing M
Date: July 29, 2008
Subject: Expenditures over $5,000.00
On March 10, 2005, the City Commission requested that purchase expenditures in excess of
the $5,000.00 be reported via the City Managers report instead of a Resolution. This procedure
was developed with the intent of full disclosure of expenditures expected to exceed $5,000.00
during a fiscal year.
During the current fiscal year several reports have been submitted advising you of estimated
expenditures and changes for the current fiscal year. During our routine monitoring of the
vendors we found that the following vendors are expected to exceed $5,000.00 and /or are also
expected to exceed the previously approved amount during the current fiscal year 2007/2008.
Vendor name
Schaefer Systems Intl.
National Outdoor Furniture
Worthington Direct
Description of sys
Garbage Containers
Comm. Ctr outdoor furn
School furniture
Est. Expenses
for FN 07/08
$ 10,000.00
$ 8,000.00
$ 6,000.00
All vendors will continue to be monitored throughout the remainder of the fiscal year for Charter
compliance by Central Services. There will be additional reports through out the fiscal year as
vendor expenditures either increase or new vendors are selected.
Please let me know if you have any questions.