Loading...
07-22-08 Item 23South Miami All- Amedca0v - CITY OF SOUTH MIAMI • �NCOR9P27ATEDP • OFFICE OF THE CITY MANAGER 0 2tv INTER- OFFICE MEMORANDUM 2001 To: The Honorable Mayor, Vice Mayor and Members of the City Commission Via: W. Ajibola Balogun, City Manager From: Matilde G. Menendez, CPA Finance Director Date: July 17, 2008 Agenda Item: 3 Subject: Amendment of Fiscal Year 2007/2008 Budget Request: AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO AN AMENDMENT OF THE 2007 -2008 BUDGET; APPROVING AND ADOPTING THE RECOMMENDATIONS OF THE CITY MANAGER TO INCREASE THE CURRENT 2007 -2008 BUDGET, FOR THE INCURRANCE OF PRIOR YEAR EXPENDITURES IN THE CURRENT FISCAL YEAR'S BUDGET, AS SET FORTH IN THE ATTACHED ITEMIZED LIST ARE AMOUNTS COMMITTED AND FUNDED, BUT NOT EXPENSED IN THE FISCAL YEAR 2006 -2007, AND AUTHORIZING THE CITY MANAGER TO TAKE SUCH MEASURES AS NECESSARY TO ACCOMPLISH THOSE TRANSFERS; PROVIDING FOR SEVERABILITY; ORDINANCES IN CONFLICT; AND AN EFFECTIVE DATE. Request: Authorizing the City Manager to increase the current 2007 -2008 Budget for those expenses paid in the current year, but approved and funded in the prior Fiscal Year 2006 -2007. Reason: The City's Independent Auditors have recommended that expenses encumbered but not paid in the prior Fiscal Year 2006 -2007, be re- appropriated in the Current Year. This would avoid current year expenditures exceeding appropriations. Amount: $1,070,348.00 Backup Documentation: • List of Amounts Committed and Funded in 2006 -2007 and expended in the Fiscal Year 2007 -2008. I ORDINANCE NO. 2 3 AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY 4 OF SOUTH MIAMI, FLORIDA, RELATING TO AN AMENDMENT OF THE 5 2007 -2008 BUDGET; APPROVING AND ADOPTING THE 6 RECOMMENDATIONS OF THE CITY MANAGER TO INCREASE THE 7 CURRENT 2007 -2008 BUDGET, FOR THE INCURRANCE OF PRIOR YEAR 8 EXPENDITURES IN THE CURRENT FISCAL YEAR'S BUDGET, AS SET 9 FORTH IN THE ATTACHED ITEMIZED LIST ARE AMOUNTS COMMITTED 10 AND FUNDED, BUT NOT EXPENSED IN THE FISCAL YEAR 2006 -2007, AND 11 AUTHORIZING THE CITY MANAGER TO TAKE SUCH MEASURES AS 12 NECESSARY TO ACCOMPLISH THOSE TRANSFERS; PROVIDING FOR 13 SEVERABILITY; ORDINANCES IN CONFLICT; AND AN EFFECTIVE DATE. 14 15 16 WHEREAS, recognizing the future liability of those prior year commitments, the Finance 17 Department with the concurrence of the City's Independent Auditors, and in compliance with Generally 18 Accepted Accounting Principals reserved these amounts in the Fiscal Year 2006 -2007 to pay for those 19 expenses when incurred; and 20 21 WHEREAS, the City Manager has set forth a series of recommendations to increase the current 22 year 2007 -2008 budget for amounts committed and funded in the fiscal year 2006 -2007, but expended in 23 the current fiscal year 2007 -2008. 24 25 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION 26 OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: 27 28 Section 1. The recommendations of the City Manager be, and hereby are, approved and 29 adopted as set forth in the attached itemized list, to increase the fiscal year budget for 2007 -2008. 30 31 Section 2. If any section, clause, sentence, or phrase of this ordinance is for any reason held 32 invalid or unconstitutional by a court of competent jurisdiction, the holding shall not affect the validity of 33 the remaining portions of this ordinance. 34 35 Section 3. All ordinances or parts of ordinances in conflict with the provisions of this 36 ordinance are repealed. 37 38 Section 4. This ordinance shall take effect immediately upon approved. 39 40 PASSED AND ADOPTED this day of , 2008. 41 42 ATTEST: APPROVED: 43 44 45 CITY CLERK MAYOR 46 47 1' Reading - 48 2 °d Reading - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 READ AND APPROVED AS TO FORM: CITY ATTORNEY WAMy Documents\resolutions \Ordinance Budget increase.doc COMMISSION VOTE: Mayor Feliu: Vice Mayor Beasley: Commissioner Wiscombe: Commissioner Palmer: Commissioner Beckman: CITY OF SOUTH MIAMI AMOUNTS COMMITTED AND FUNDED IN 2006 -2007 AND EXPENDED IN THE FISCAL YEAR 2007 -2008 Department Account Number Account Title Amount Total by Dept. General Fund: Mayor & Commission 001.1100.511.4120 Communications Telephone Svc. $ 40.00 001.1100.511.5210 Supplies 914.80 $ 954.80 City Clerk 001.1200.512.4910 Legal Ads 5,000.00 001.1200.512.4920 Elections 4,000.00 001.1200.512.5210 Supplies 202.37 9,202.37 City Manager 001.1310.513.5210 Supplies 644.51 001.1310.513.6420 Office Equipment 1,186.00 1,830.51 Central Services 001.1320.513.3450 Contractual Services 3,361.00 001.1320.513.4111 Postage - Passport Processing 592.96 001.1320.513.4420 Lease Purchase - Postage Machine 195.00 001.1320.513.4615 Maintenance - Office Equipment 672.50 001.1320.513.4710 Printing /Binding /Copying 45.33 001.1320.513.4720 Printing - Contractual 630.00 001.1320.513.5210 Supplies 1,610.71 001.1320.513.5211 Supplies- Passport Processing 450.20 7,557.70 Human Resources 001.1330.513.5410 Membership & Subscriptions 266.34 266.34 MIS 001.1340.513.3450 Contractual Services- Infrastructure 3,619.84 001.1340.513.5210 Supplies 286.00 001.1340.513.6430 Operating Equipment 1,755.75 5,661.59 Finance 001.1410.513.5210 Supplies 341.10 341.10 Insurance 001.1420.519.2510 Unemployment Compensation 10,000.00 10,000.00 Building & Zoning 001.1610.524.3450 Contractual Inspectors 359.00 001.1610.524.5210 Supplies 60.11 419.11 Planning & Zoning 001.1620.524.3450 Contractual Services 16,245.00 001.1620.524.3480 Microfilming- Digitizing 6,106.00 001.1620.524.4080 Employee Education 1,400.00 001.1620.524.4630 Maintenance - Communication Equipment 1,902.60 001.1620.524.5210 Supplies 222.80 25,876.40 Code Enforcement 001.1640.524.5210 Supplies 150.39 001.1640.524.5220 Uniforms 174.05 324.44 Building Maintenance 001.1710.519.3450 Contractual Services 10,232.90 001.1710.519.4670 Maintenance & Repair - GDS & Structure 13,989.61 001.1710.519.5220 Uniforms 44.20 001.1710.519.6410 Equipment under $500 in value 229.41 001.1710.519.6440 Capital Improvements 42,727.50 67,223.62 Solid Waste 001.1720.534.5220 Uniforms 492.00 492.00 CITY OF SOUTH MIAMI AMOUNTS COMMITTED AND FUNDED IN 2006 -2007 AND EXPENDED IN THE FISCAL YEAR 2007 -2008 Department Account Number Account Title Amount Total by Dept. Street Maintenance 001.1730.541.3450 Contract Services 21,162.25 001.1730.541.4625 Landscape Maintenance 4,828.50 001.1730.541.5220 Uniforms 934.56 26,925.31 Landscape Maintenance 001.1750.519.4620 Maintenance & Repair - Operating Equip. 497.01 001.1750.519.5220 Uniforms 271.24 768.25 Equipment Maintenance 001.1760.519.4680 Maintenance & Repair - Outside Service 8,965.12 001.1760.519.5220 Uniforms 24.10 001.1760.519.5230 Fuel & Lubricants 198.54 001.1760.519.5240 Parts 1,049.20 001.1760.519.5250 Tires 18.99 001.1760.519.5260 Chemicals /Supplies 260.39 001.1760.519.6440 Capital Improvements 24,950.00 35,466.34 Public Works Directors Off. 001.1770.519.5210 Supplies 27.98 27.98 Engineering & Construction 001.1790.519.3100 Professional Services 39,452.50 001.1790.519.3450 Contract Services 15,100.00 001.1790.519.6440 Capital Improvements 32,422.37 86,974.87 Police 001.1910.521.3450 Contract Services 1,595.45 001.1910.521.4450 Lease Purchase - Telephone Equipment 1,600.00 001.1910.521.4620 Maintenance & Repair - Equipment 3,994.06 001.1910.521.4630 Maintenance & Repair - Comm. Equip. 1,285.62 001.1910.521.5210 Supplies 3,165.51 001.1910.521.5220 Uniforms 4,444.18 001.1910.521.6410 Equipment under $500 in value 1,747.04 001.1910.521.6430 Equipment - Operating 27,630.37 45,462.23 Recreation 001.2000.572.4690 Maintenance & Repair - Tennis Facility 892.80 001.2000.572.5220 Uniforms 810.75 001.2000.572.5550 School Programs 59.72 001.2000.572.5680 Senior Citizens Programs 69.35 001.2000.572.6440 Capital Improvements 19,900.00 21,732.62 Multi- Purpose Center 001.2020.519.4670 Maintenance & Repair - GIRDS & Strctr 2,771.96 001.2020.519.4710 Copy Machine 455.88 001.2020.519.5210 Supplies 4.12 001.2020.519.5670 Special Rec Programs 515.95 3,747.91 General Government 001.2100.519.4120 Communications - Telephone 1,540.83 001.2100.519.6410 Equipment under $500 in value 1,249.75 001.2100.519.9910 Contributions - Special Events 362.00 001.2100.519.9920 General Contingency 319,000.00 001.2100.519.9920 General Contingency 74,702.93 001.2100.519.9926 Debt Service - Van Smith Park 26,000.00 001.2100.519.9932 Street Beutification 25,745.00 001.2100.519.9932 Street Beutification 12,781.00 001.2100.519.9950 Reserve for Re- encumbrance 6,000.00 467,381.51 $ 818,637.00 $ 818,637.00 CITY OF SOUTH MIAMI AMOUNTS COMMITTED AND FUNDED IN 2006 -2007 AND EXPENDED IN THE FISCAL YEAR 2007 -2008 Department Account Number Account Title Amount Block Grant Fund: Total by Dept. 106.1713.536.3450 NCRS Emergency Watershed $ 6,641.00 106.1726.536.3450 NCRS Emergency Watershed 13,800.00 106.1727.536.3450 NCRS Emergency Watershed 39,328.00 106.1727.536.6550 Construction Impr. 4,035.00 106.1730.541.3110 Professional Services 7,707.00 106.1730.541.6301 Improvements Other than Building 63,180.00 $ 134,691.00 Storm Water Fund: 111.1730.541.3450 Contractual Services $ 39,668.00 111.1730.541.6490 Construction Projects 19,727.00 $ 59,395.00 Second Local Gas Tax: 112.1730.541.3100 Professional Fees $ 5,000.00 112.1730.541.3450 Contractual Services 9,884.00 112.1730.541.4640 Maintenance & Repairs Strs /Parkways 4,000.00 112.1730.541.6210 Infrastructure Projects 4,000.00 $ 22,884.00 People's Transportation: 124.1730.541.3450 Contractual Services $ 9,439.00 9,439.00 CRA: 610.1110.518.9932 Renovation - Mobley Bldg. $ 22,150.00 610.1110.554.4631 Maintenance & Repairs- Comm Equip. 93.00 610.1110.583.3120 Professional Services 3,059.00 25,302.00 Grand Total $1,070,348.00 Total by Dept.