07-22-08 Item 9To:
From:
Date:
Subject:
South Miami
Afi4=ftaCft
CITY OF SOUTH MIAMI 11111,
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM 2001
The Honorable Mayor Feliu and Members of the City Commission
W. Ajibola Balogun
City Manager
June 22, 2008
Purchasing a Van and Utility Truck
Agenda Item No.:
Resolution: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A
PURCHASE ORDER TO GUS MACHADO FORD FOR THE PURCHASE OF A FORD E350
VAN FOR THE POLICE EXPLORER PROGRAM AND A UTILITY TRUCK FOR
ADMINISTRATIVE USE FOR A TOTAL AMOUNT OF $51,781.00 TO BE CHARGED TO
ACCOUNT NUMBERS 001 - 1910 - 521 -6430 AND 001- 2100 -519 -6430; PROVIDING FOR AN
EFFECTIVE DATE
Request: Authorizing the City Manager to issue a Purchase Order to Gus Machado Ford for
$51,781.00.
Reason/Need:In an effort to continue supporting our Police Explorer Program, we are
recommending the purchase of a new Econoline van. The existing van is in very bad condition,
both mechanically and interior appearance. The proposed utility truck will be used by
administration, in light of recent changes. It is our intent existing County bid to purchase the
vehicles from Gus Machado Ford.
Cost:
$51,781.00
Funding Source: Account numbers 001 - 1910 -521 -6430 and 001- 2100 -519 -6430, with
account balances of $25,000 and $26,000, before this request.
Backup Documentation:
❑ Proposed Resolution
❑ Quotation for the vehicles
❑ County's "Piggyback" Contract Award Sheet
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RESOLUTION NO.:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE
ORDER TO GUS MACHADO FORD FOR THE PURCHASE OF A FORD E350 VAN FOR
THE POLICE EXPLORER PROGRAM AND A UTILITY TRUCK FOR ADMINISTRATIVE
USE FOR A TOTAL AMOUNT OF $51,781.00 TO BE CHARGED TO ACCOUNT NUMBERS
001- 1910 -521 -6430 AND 001 - 2100 -519 -6430; PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City of South Miami will utilize existing County's bid to purchase the van and
utility truck xlt from Gus Machado Ford; and
WHEREAS, the purchase of the van is in an effort to continue supporting our Police Explorer
Program and to provide a utility truck for administrative use; and
WHEREAS, the vehicles will be purchased from account numbers 001 - 1910 -521 -6430 and 001-
2100 -519 -6430 with available balance of $25,000 and $26,000, respectively.
NOW, THEREFORE, BE IT RESOLVED /ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: That the City Manager is authorized to purchase a Ford E350 van for the Police
Explorer Program and a utility truck from account numbers 001- 1910 -521 -6430
and 001 - 2100 -519 -6430 with available balance of $25,000 and $26,000,
respectively.
Section 2: The attached exhibit is incorporate by reference into this resolution.
PASSED AND ADOPTED this day of 12008.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM
CITY ATTORNEY
APPROVED:
MAYOR
Commission Vote:
Mayor Feliu:
Vice Mayor Beasley:
Commissioner Palmer:
Commissioner Wiscombe:
Commissioner Beckman:
J,in. 6. 201) i ' VQ VEHICLE ORDER CONF;LRMATIQN
=�7
2009 LCONOLINE
Order No: 1010 Priox. icy: Hi Ord FIN: QM51.0 Order Type:
Ord PEP: 721A Cult /FiG Name: SOUTH MIi4NY
?O Number
RETAIL
CS3i E350 XL SDE WGN $32915
138" WHEELBASE
YZ OXE'0Rb WHITE CC
STD VTiYL BKT ST
YiEDI UVI fLZ
21A PREI! EQUIP PKG
.XL TRIM
219
.15p BUCKT .'SEAT fi -
,IINSx.R CLUSTER
60H .HINGED 60/40 DR
614 .16" SPORT COVER
LESS AIRBAG SW
57 .A /C, HICR CAP
587 . ELEC AN/ FIB CLK
E42 .16" STEEL WHEEL
N' t,. 14 1 5 /0fp'v x:27:28
Deaje.x: P24070
Page: I of 2
5B Price Level; 915
TOTAL BASE. A10 OPTIONS 3438
TOTAL 3 8 0
*THIS IS NOT AN IXVO'. .Z*
* MORE ORDER INFO NEXT PAGE
FB =Next
F1 =: -ieln FC O �o 4- rr. i:o �l.,der F3 /Fa2 -V'er Ord I4c:nu
F4 =Submit F5 =Add to I..ibrary
S0 0 6 - MoRL DATA IS AVAILAME .
QC04.93?
Lai
66U QW'
c x,
r,Qrd T.FF.Tf)77 Jun 6. 2008 9.54.38 AM
RETAIL
99L
.5.4L EFI V8 EING
•4Q
_ELEC 4 -SPU AUTO
T36
.LT245/75RX16E, B
X34
.3. 73 REG X34
204
9100# GVWR XC
.425
50 STATE EMISS NC
47X
NON SCH BUS USE
52..
USER SWITCHES 85
TOTAL BASE. A10 OPTIONS 3438
TOTAL 3 8 0
*THIS IS NOT AN IXVO'. .Z*
* MORE ORDER INFO NEXT PAGE
FB =Next
F1 =: -ieln FC O �o 4- rr. i:o �l.,der F3 /Fa2 -V'er Ord I4c:nu
F4 =Submit F5 =Add to I..ibrary
S0 0 6 - MoRL DATA IS AVAILAME .
QC04.93?
Lai
66U QW'
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r,Qrd T.FF.Tf)77 Jun 6. 2008 9.54.38 AM
�� "$ I�1:C'
G0. �. 6 A
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flo. 14 15 0� '' 1 :28: 00
tFEHT.CI,E ORDER. CONFIRMATION v + , ,
200' ECONO:uTNE
i Order No: 1010 Priority: H1 Ord FIN: OM510
Ord PEP: 721A �Cust /Flt Name: SOUTH MIAMI
RETAIL
EXT HD 155 -AMP $60
68 1 RUNNING BOARDS 320
SP DLR ACCT ADJ
SP FLT ACCT CR
6 u.S. GAL GAS
BaA NET jNV FLT OPT NC
l?EST AND M -1.*IV 980
TOTAL BASE AND OPTIONS 34360
TOTAL 34390
*THIS IS WO0 AN INVOICE*
F1.- 'rlelp F2=Ret:�rn to Order
F4- Submit:. F5 =Add to Library
5099 - PRESS F4 To SUMaT
i * f ee r n5 9 @ FLEET0 7'7
Dealer: Fz403
—
Page: 2 of 2
Order Type: 5B Price Level: 915
PO Dumber,
RETAIL
F7 =Prev
F31F12 =Veh Ord menu
QC04931
Jun 6, 2008 9:54;40, ;a�'1
V:) 3 6: U
'16,
VFHIrLE OJIDER
Dealer: E24010
0 f
510 ordor Type: 5B prim Level: 840
Order No: pxiority; H1 or. FIN: QM po N . umb(,r:
CuSt/Elt SOUTH MfAMI
Ord (.'.ade: 130A RETI'Mu
Kr TA'IT.d NC
U15 4L2 11:7-T $31345 4T "JI,,1 cnR cLD W11L N
813 -10
p 31Z1) ROW rvZRFOLD 1.3
I9 Wiim-LBASE
yz OXPORD WHITE Si' DJ.,R ACCT ADS}
K7 XXIJR •:A-PT CHAIR 12-95 Sp FLT ACCT CR
8 U.S. GXL GAS
CRA 1, 1ATiAcjs
ar-g� -- "T 1,
OL ; '11 4A NET IN or OPT NC
130A ORDER COLE [)EST AND DELIV 925
'L '
AUX 1.1'rR/Ac (RR} 3604
B3,ACK RN BOARDS TOTAL BASE AND OPTIONS
TOTAL -3 6 .. 5
A
.32AFF,TY CANOPY
VOIC.
15 NOT AN IN
..0 J. Liz%
�C'6 .5.4L-3V SOHC V8 Nc
440 .6 --- SPD AUTO O/D NC'
el -�P'N P255/70RI8 OWL 995
JOB J1:2 ORDER
-0B LUGG RACK W/CBS 115
F2--Re-,,m-n to Order
F4- Submit F15=Add. '-,o Library
S099 - MSS r4 To SUBMIT
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F3 /1•i Ord MOr►u
C-0049311
-! Mav 21, 2-008 ',1--:02;34 AM
CONTRACT AWARD SHEET
MIAMI DEPARTl1 T OF PRoC LENT MANAGF9NflM
B."d No. U13 -4114
�I
DIVISION
11'11) NO.: 8193.5114 PRITVIOUS BID NO.: NONE
APO. A BCW0701226
TITLE: AUTOMOTIVE VERICUS (PRE-QUAL)
COMMODITY CODE NO.: 070 -54
Clit21LENT CONTRACT PERIOD, 0914MM thro»gh 071311200$
Tolid 4 (PRY 5; 6
MQ QIPICATi IOC' HIS`r RV
BONG. $173-014 '(wardSLeex
1DPM Notes
APP1.1C ABLE 0110INANCR-9
LIVING 14'rtiOR; No UA11; Ya IGe 1a�
OTHER APPLICABLE ORDINANCES:
CONTRACT AW A RD INFORMATION'
N 1res1 "reference No I ficrn Fsme:prisa. pull FcecvJ FtuidLng 1L t'crfoa:ufnw 13ont1
small 11a1shims Entaprige (5IM llrp imds j aba redenj V.,mding NO lnsu=cc
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REQUISFIION NO0
PROCURE MI :i I: AGENT; MARTINEZ rAI .0
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DIVISION
Pagc I of 3
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VENDOR NAME:
ATLANTIC. FORD TRUCK SAF,IFS INC:
STREET" 2565 WEST
S`1'AT'fi RD 84
CITY:1"T LAUDF,.RDALE
ST: Ft. ZIP;33312
FO13 TARNS:
DELIVERY:
PAYMENT TERMS:
NET30
TOLL PHONE:
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Vcndor Conlacts:
Name
khonel Phone2
N'ax
EmallAddrm
JAY LUCK- GEN MGR
954487.9220
954.797.9720
jnyloekNlednntiefnicEcaim
VFNMOR NAME:
GUS MACHADO FORD WC
STREFf.- 1200 Wr-- 9T49'TH
nRFFT
0WHIALLA11
ST; Fl. !Cl' :33012
FOB 'TERMS:
DELIVERY:
PAYMENT fERUMS:
NET30
TOLL PHONE: 800- 7.19-3673
,N1MfR I1iMRI41a&TI ®Y:'
Ctidi7' /F7rD i'f.141JUft
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Micro L'nt
Spiectinn Faeluf
Goal
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Vendor Contacts:
Name
Phonet Nhune2
Email Address
_
YICfOR.IIU'Ffi:%
3US- 822 -32211 200,49-347J 305-920-25”
Details:
!'fk' W AWARDED Secdan:
DEPAWfMEN!T OF PROC:LIR aWNT MANACR MENT
DIVISION
Page 2 of 3