07-22-08 Item 5To:
Via:
From:
Date:
Subject:
South Miami
A1-Amedea CRY
CITY OF SOUTH MIAMI 1 I I ®F
INTER - OFFICE MEMORANDUM
2001
Honorable Mayor Feliu, and Members of the City Commission
Ajibola Balogun, City Manager
Cesar Garcia, Director
Parks & Recreation Department
June 23, 2008
Agenda Item No. : 4:5010
Authorizing City Manager to execute a contract with Construction Catering, Inc.
RESOLUTION: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE
AN AGREEMENT WITH CONSTRUCTION CATERING, INC. FOR AN
AMOUNT NOT TO EXCEED $18,400.00 FOR THE PROVISION OF
WEEKEND MEALS DELIVERY TO SOUTH MIAMI SENIORS; TO BE
CHARGED TO THE SENIOR MEALS PROGRAM ACCOUNT NUMBER 114-
2041 -572 -3450; PROVIDING FOR AN EFFECTIVE DATE.
Request: Authorizing the City Manager to execute an agreement with Construction Catering,
Inc., for delivery of weekend meals to senior residents in South Miami.
Reason/Need: The City of South Miami has been awarded a grant in the amount of $18,400 from
the Miami Dade County Department of Human Services to provide weekend meals
to South Miami senior residents. It would be in the City's best interest to contract
with an experienced food catering service to continue preparing and delivering the
meals. The attached resolution would allow the City Manager to execute a service
agreement with Construction Catering, Inc., a qualified Miami -Dade County
vendor. The service agreement allows for Construction Catering, Inc., to provide
two meals per weekend to approximately 75 seniors per week. A bidding process
was used to select the best price for services offered.
Cost:
Not to exceed $18,400.00.
Funding Source: Funding for this purchase is included in the current Fiscal Year budget in the
Department of Human Services Social Services — Senior Meals Program account
number 114- 2041 - 572 -3450 with a current unencumbered balance of $27,388.00.
Backup Documentation: Proposed Resolution
0 Copy of Construction Catering, Inc., Service Agreement
Q Proof of Insurance Documentation
Q Copy of Resolution for Grant Agreement ( #181 -07- 12566)
0 All quotes used in the selection of winning vendor
RESOLUTION NO.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT WITH CONSTRUCTION CATERING, INC., IN THE AMOUNT
NOT TO EXCEED $18,400.00 FOR THE PROVISION OF WEEKEND MEALS
DELIVERY TO SOUTH MIAMI SENIORS; TO BE CHARGED TO THE SENIOR
MEALS PROGRAM ACCOUNT NUMBER 114 - 2041 -572 -3450; PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City of South Miami has received a grant in the amount of $18,400 from the
Miami -Dade County Department of Human Services for the purpose of providing additional weekend
meals to South Miami senior residents; and
WHEREAS, Construction Catering, Inc., is a Miami -Dade County approved vendor which
currently provides food service for several senior centers across the County, including the South Miami
Senior Center; and
WHEREAS, Construction Catering, Inc., provided the best quote for solicited services of home-
bound meal delivery service.
WHEREAS, Construction Catering, Inc., will provide the weekend meal delivery service for an
amount not to exceed $18,400.00.
NOW, THEREFORE, BE IT RESOLVED /ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. That the City Manager is authorized to execute a contract with Construction
Catering, Inc., for the provision of weekend meal delivery service for South Miami senior residents.
Section 2. Payment in an amount not to exceed $18,400.00 be charged to the Department of
Human Services — Senior Meals Program account number 114- 2041 -572 -3450 with an unencumbered
balance of $27,388.00.
Section 3. This resolution shall take effect immediately upon execution.
PASSED AND ADOPTED this day of 52008.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
Commission Vote:
Mayor: Horace Feliu
Vice Mayor: Brian Beasley
Commissioner: Randy Wiscombe
Commissioner: Jay Beckman
Commissioner: Velma Palmer
c®nstmcti ®n catering►, /ncff
Construction Catering Inc, will provide the following services to City of South Miami at
6701 SW 62 Avenue, Miami, Fl. 33143.
Service Agreement
Meals are based on the four — cycle four -week menus attached which are designed for the
nutrition of adults by a licensed nutritionist, meeting the usual, one - third RDA required.
Construction Catering will be closed on the following dates: Labor Day, Christmas Day,
and New Years Day. Any other holidays not mentioned in this contract, may also be
observed. We will cooperate..on providing meals ifoa these holidays and special
arrangements including additional cost to be determined.
Special meals will be provided as needed with sufficient notification from Monday .
through Friday only. Special meals may be Box Lunches. The food will be transported
in thermos containers in order to maintain the proper temperature required by law. As a
reminder, we are a current food vendor or supplier for The Miami Dade County.
The cost per meal.will be $ 3.30 per person. Food quality is to be nutritional and of a
good quality. Portion sizes are standard adult portions and labeled as often as
practicable on the menus. All meals will be prepared and guaranteed in accordance
with Miami Dade County Bid # 2365 -4/09.
Payment plans are as follow:
Payments are due on the 1St day of each month and will not exceed a total of $
23,000 for the length of the agreement.
This contract will start upon notification and will terminate on
Accepted on this day of
bound
Witness
(Authorized Representative)
Witness
(Authorized Representative)
2472 N.W. 21st Terrace
Phone (305) 633 -5668
2008, with the intend to be legally
Construction Catering Inc.
South Miami
Miami, Florida 33142
Fax (305) 633 -1489
APR.22.2008(TUE) 08:30 CONSTRUCTION - CATERING 3056331489 PAGE.1 /1
A.C.,.4..Ro CERTIFICATE OF LIABILITY INSURANCE OP 10 D DATEIMINDDIYYYY)
CONS 09116/07
PRODUCER
THIS CERTIFICATE 13 ISSUED AS A MATTER OF INFORMATION
y��E'• PL YE ON ... _.. ...._..._...---. _._...__.,. _._ ............ .
INSRR DIN .. .. ... .. ., ,.. ,... ........ .. POL V O
y 'TYPE O _ A • CE POLICY %E
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
MORRIS & REYNOLDS INSURANCE
HOLDER. THIS CERTIFICATE DOES. NOT AMEND, EXTEND OR
14921 South Dixie Highway
ALTER THE COVERAGE AFFORDED BY THE POLICIES 89LOW.
MIAMI FL 33176 -7928
EACH OCCURRENCE
Phone:305- 238 -1000 SLax:305 -255 -9643
INSURERS AFFORDING COVERAGE
NAIC#
INSURED
INSURERA: LLncdln OLmern; SMnuronoo Co,
33855
INSURERS: Colony Insurance Company
..,.�.. ~•��
39993
.... ........ ............
CopNatJruc'�i.on Catering, Inc.
Mr. Qua S'�.•LTT;f.° T
INSURER C:
CLAIMS MADE I� OCCUR
2 72 Northw 4t 21 Terrace
Miam FL 33 12
i
INSuRrao _�._..._..__.._ ....... . .... .. ._...
:
,.,_ ,...,.._...�.._._.,.._.�._._._— _..,.,.....
-- - -'
.. ,� ................a
MEO EXP (Any cm parson)
INSURERE,,
PERSONA t6 DY INJURY
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY RfiOUIR&MFNT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PEI;TAIN,:THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUDJECT TO ALL THE TERMS, EXCLUSIONS AND CONOITIONS OF SUCH
POLICIf:S. AGGREGATE- LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
y��E'• PL YE ON ... _.. ...._..._...---. _._...__.,. _._ ............ .
INSRR DIN .. .. ... .. ., ,.. ,... ........ .. POL V O
y 'TYPE O _ A • CE POLICY %E
LTN N 4 WSUfl NUMBER DAf M D YY DA NiNI1DDIV LMMITS
GENERAL LIABILITY
—
EACH OCCURRENCE
E 1 OOO 000
g
X COMMERCIAL GENERAL LIABILITY
-- _.__I
AR4369113A
08/16/07
08/16/08
TJAMAGF TO'RRENTEC ° "" ___
PRF,MSf:6 �"gapgllfenCe)_•
__ .
000
CLAIMS MADE I� OCCUR
MEO EXP (Any cm parson)
$ Txclluded
PERSONA t6 DY INJURY
$1,000,000
GENERAL AGGREGATE
GEN'L AGGREGATE LIMIT APPLIES PER:
91 1.000,000
PRODUCTS • COMPIOP AGO
POLICY j�T LOG
AUTOMOBILE
LIABILITY
COMBINEDI,rNnLEUM1T
$1000000
A
X „
ANY AUTO
LGEA101043 -00
08/16/07
08/16/08
nc
(F „n rJdm+ll
—
ALL OWNED AUTOS_—
BODILY INJURY
- -
SCHCOULEOAUTOS
(Per Per—)
3
HIRED AUTOS
$ '
BODILY INJURY
NON-OWNED AUTOS
(Per m0de'1q
--
— _ _
PROPERTY DAMAGE
S
(Per eoeldenl)
GARAGE UABSJTY
_..
ALTO ONLY L EA ACCIDENT
'S
ANY AUTO
OTHER THAN CA ACC.
5.....___..�..,___..__.._.
ALTO ONLY: AGG
L
EXCPBSIUMBRELLA LIABILITY
EACH OCCURRENCE
$
OCCUR CLAIMS MADE
_I
AGGREGATL+
_.._...._... _ ................_..
S
_'— ................. .
_ .-,...._ _..._.._......__..__......_....
_..... ...... ......
DF,DUCTIOLC
..........
S
RETENTION $
S
W*FWKBAS COMPENSATION AND
TORY U ITS
EMPLOYERS' UABILTY
- - - - ”
S
-
E.L. EACH nCCIOENT
ANY PROI'RIETORIPARTNERIEXECUTNE
_
OFFICER/MEEMBBER EXCLUDED?
E.L. L DISEASE - EA EMPLOYE
�Iyos desc110o under
PLtaAL OVISION9 b w,
E.L. DISEASE - POLICY LIMIT
...._ , .._..___...�_
9
OTHER
DESCRIPTION OF OPERATIONS I LOCAYIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
CATERERS INCLUDING WAREHOUSE AS INCIDENTAL TO CATERING
CANCELLATION
CiT:ysou SHOULD ANY OP THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATIOI
DAIS 7H6M0F, THE 18AUING INAI)MR WILL ENDEAVOR TO MAIL 10 DAVE HITTTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, OUT FAILURE TO 00, 60 SHALL
City of South Miams IMPOSE NO OBLIGATION OR LIABILITY OF ANY KING UPON THE INSURER, TS AGENTS OR
6130 Sunset Dvtve RFPMRENTATPIES.
South Miami, SZ 33143
MAY.15.2008(THU) 12:09 CONSTRUCTION- CATERING 3056331489 PAGE.1 /1
Construction Catering, Inc.
May 15, 2008
To whom it may concern:
When Community Action receives their Congregate Meals they are delivered to one
center and are served In bulk.
The meals that are being served to The City of South Miami are packed individually
and are delivered door to door to 66 seniors after regular- business hours.
Should you need any additional Information, please feel free to contact me at
(305) 633 -5668.
Sincerely
9 wig
Maria Pena
General Manager
2472 N.W. 21 st Terrace - Miami. Florida 33142
Phone (305) 633 -5968 - Fax (305) 633 -1489 5
Construction Catering, /nc�
Construction Catering Inc, will provide the following services to City of South Miami at
6701 SW 62 Avenue, Miami, Fl. 33143.
Service Agreement
Meals are based on the four — cycle four -week menus attached which are designed for the
nutrition of adults by a licensed nutritionist, meeting the usual, one -third RDA required.
Construction Catering will be closed on the following dates: Labor Day, Christmas Day,
and New Years Day. Any other holidays not mentioned in this contract, may also be
observed. We will cooperate on providing meals, for these holidays and special
arrangements including additional cost to be determined.
Special meals will be provided as needed with sufficient notification from Monday
through Friday only. Special meals may be Box Lunches. The'food will be transported
in thermos containers in order to maintain the proper temperature required by law. As a
reminder, we are a current food vendor or supplier for The Miami Dade County.
The cost per meal. will be $ 3.30 per person. Food quality is to be nutritional and of a
good quality. Portion sizes are standard adult portions and labeled as often as
practicable on the menus. All meals will be prepared and guaranteed in accordance
with Miami Dade County Bid # 2365 -4/09.
Payment plans are as follow:
Payments are due on the 0 day of each month and will not exceed a total of $
23,000 for the length of the agreement.
This contract will start upon notification and will terminate on
Accepted on this
bound
Witness
(Authorized Representative)
Witness
(Authorized Representative)
day of 2008, with the intend to be legally
Construction Catering Inc.
South Miami
2472 N.W. 21st Terrace • Miami, Florida 33142
Phone (305) 633 -5668 a Fax (305) 633 -1489
AY
A-19 -2008 10:19 PM
►NTINAS HILDA"
860 East 26th Street
Hialeah, Florida 33013
Tel: 308.694.2813
Tel: 306.696.2793
Fax: 306.696.6992
rv:
4 40
reON : l �iEL�$ Ave R eJ1,4 x.i
w
S
P.01
1
1
r
A.
5 -19 -2008 08:29 SIMON CAFE 3052520292
STMON'S CAFE AND CATERING
12258 SW 131 AV.
MIAM 1 -FL 33186
305- 252 -7844
305 -252 -0292
MIAMI, MAY 19, 2008
ANNA LARZABAL
CITY OF SOUTH MIAMI
305-669 -0712
786-2291 -5531
Dear Anna,
As per our phone conversation, here is a proposal for the Luncheons and Dinners tit be delivered
Every Friday to your group of Senior Citizen.
Food will be in sealed aluminum containers which can be reheated. Dinner rolls, dessert and a
container of fresh milk.
We are well known for fresh homemade cooking and we already supplies lunches and private
fwtctiotis (graduation, parents breakfast, etc) to 2 Private Schools in our area.
Baked chicken, Fish, Spaghetti and meat balls, Beef stew over rice, etc will be rued in conjunction
with fresh vegetables, potatoes, etc,
PAGE1
Dessert range from Jello to pudding to fresh rruit cup to apple sauce, etc or special occasion desserts
Depending on the Holidays approaching i.e. Thanksgiving, Christmas, etc.
We will finalize the menus at your convenience and tasting are possible if you decide to have some.
Our pricing hazed on 65 persons x 2 would be S 3.95 per person plus tax, Af this Is a Tax Exempt
Purchase please provide us with a Tax Exempt Certificate. FM W-8-0- .
1 hope 1 have answered your questions, if you need more informations please feel free to call me.
Best regards
Simon Rate /r -� Y
RESOLUTION NO.: 181-07-12566.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT
AGREEMENT WITH 'THE MIAMI -DADE COUNTY BY AND THROUGH ITS
DEPARTMENT OF HUMAN SERVICES FOR A MAXIMUM AMOUNT OF $18,400.00
FOR THE SENIOR MEALS PROGRAM; PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the Mayor and City Commission wishes to accept the grant from the Miami -Dade
County by and through its Department of Human Services;
WHEREAS, the Agreement will provide funding for the Senior Meals Program's services; and
WHEREAS, the City Manager is authorized to execute the grant agreement in an amount of
$18,400.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The Mayor and City Commission authorize the City Manager to execute a grant
agreement with the Miami -Dade County by and through its Department of Human Services in an amount
of $18,400 for Program.
Section 2: The attached Agreement is made a part of the resolution.
PASSED AND ADOPTED this day of 2k2Le '2007.
ATTEST:
CITY CLERK
- - -R
APPROVED:
Z()i G`1 k,
MAYOR
COMMISSION VOTE:
5 -0.
Mayor Feliu:
Yea
Vice Mayor Wiscombe:
Yea
Commissioner Palmer.
Yea
Commissioner Birts:
Yea
Commissioner Beckman:
Yea