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07-22-08 Item 2gJY SO U7 ", ' INCOPPORAICO • R 1927 CITY OF SOUTH MIAMI INTER - OFFICE MEMORANDUM To: City Commission From: W. Ajibola Balogun City Manager Request: Date: July 22, 2008 Re: ERPB Appeal for Awning Installation at City Hall's north entrance. A A#*/r CI Update on ERPB's decision regarding Awning Installation at the north entrance of City Hall. Action Taken: As an update to our appeal to the Environmental Review & Preservation Board (ERPB) for the installation of awning at City Hall, on July 1, 2008 we presented our appeal to the board and requested for the board's re- consideration of the original proposed awning installation plan. After much discussion by the board, our request was unanimously approved. Attached is a copy of ERPB's meeting minutes for July 1, 2008. Should you have any questions or comments, please do not hesitate to call me. END OF MEMORANDUM oU INCORPORATED 1927 O R' V CITY OF SOUTH MIAMI ENVIRONMENTAL REVIEW & PRESERVATION BOARD REGULAR MEETING MINUTES Tuesday, July 01, 2008 8:30 AM EXCERPT I. CALL TO ORDER Action: Mr. Trautman (Chair), called the meeting to order at 8:30 A.M. II. PLEDGE OF ALLEGIANCE Action: The Pledge of Allegiance was recited in unison. III. ROLL CALL Action: Mr. Trautman performed roll call. Board members present constituting a quorum: Mr. Bedell, Mr. Balli, Mr. Rivera, Mr. Chandler Mr. Fernandez, Mr. Rivera and Mr. Trautman. Board members absent: Mrs. Mark and Mr. Jude. City Staff present: Mrs. Lourdes Cabrera- Hernandez (Planner), Mr. Marcus Lightfoot (Permit Facilitator) Lluvia Resendiz (ERPB Coordinator) and Alerik Barrios (Assistant) Staff absent: Sanford Youkilis (Acting Planning Director). IV. REQUESTS ARE AS FOLLOWS: 1) [ERPB -08 -030] Applicant: City of South Miami Remanded Back Location: 6130 SW 72 Street Request: Awning Installation Applicants Present: Mr. De la Torre and Mr. Balogun Ms. Resendiz read the item into the record ERPB Mins07 -01 -2008 Pg 1 of 3 Mr. De la Torre commented that the City Administration and City Commission strongly feel that the "L configuration" as approved by the Board does not address the issues. Some safety issues were discussed regarding the "L configuration." The issues include water being dumped right on the handicap ramp in front of City Hall which may cause accidents. He also addressed that no shelter area will be provided with the approved awning. He added that during a previous meeting the Board deferred option "A" so that the City may revisit the proposal. Mr. De la Torre advised that he addressed the Board's concerns and modified option "A," thus presenting "L" and "T" configurations. The adjustment that was made consisted of lowering and creating a border where the water will be dumped onto the green space therefore eliminating safety hazard concerns. Mr. Ajibola Balogun also commented that the City Commission saw the need to provide the courtesy to the Board therefore remanded the request back for the Board's review. Mr. Balogun added that the awning installation heavily discussed during the budget process. During the discussion there was consideration of the services that the City provides to its residents and how the awning will compliment the needs to the services provided by the City Clerk's, Human Resources, and Central Services. This covered area as proposed with option "A" will help provide an area for individuals to stand while they wait for a service to be rendered. For that matter the City Commission saw the need to approve the project during the budget process. With the condition previously approved (L configuration) the commission saw it proper to explain the awning needs as well as safety concerns to the Board. Mr. Balogun advised that the "L" configuration approval will create more safety concerns due to the fact that the water will run onto brick paved area as opposed to the landscape area. The City Commission has remanded the request back so that the Board may reconsider their decision while looking at the safety elements, services provided to the residents, and how it will provide a safer and better environment to the citizen and employees. Mr. Balogun added that the City Commission requested that the City administration forward a report that echoes the project will be completed before the summer. Mr. Trautman questioned if the services that the city provides were split between the main building and the old library. He also questioned if the east side of the City Hall there is a handicap ramp. Mr. Balogun replied that the services he identified included Central Service which is located behind the Silva Martin Building, City Clerk's office, and Human Resources; all three which are directly in front of office located in this building. With regards to the handicap ramp Mr. Balogun replied that on the east entrance, which is the main entrance, there is a handicap ramp. Mr. Trautman questioned why the awning was not being placed on the east side of the building instead of the north side. He noted that the north side has a complicated geometry. Instead of putting a very complicated and cumbersome shape on the north side which will be more visible to all the improvements along Sunset Drive where the City is spending money, another alternative should be considered. Mr. Trautman recommended that it would be easier to put the awning on the east side of the building where it could be a very simple shape and accomplished two of the three expressed concern by the administration. Mr. Balogun responded that the improvements were part of the master plan for Sunset Drive along with the parking lot of City ERP13 Mins07 -01 -2008 Pg 2 of 3 Hall. A second phase consists of going through the front of City Hall and improves the front that will bring the sidewalk and the ramp all the way around to the north side of the building. In addition the parking lot on the north side will be improved. Mr. Chandler suggested that a permanent structure be constructed instead of a temporary structure. Mr. Balogun responded that the funds for a permanent structure must be secured. The next process is to include it in the five years Capital Improvement Plan. Mr. Balogun added that the awning is a temporary structure that could be removed during a hurricane and can be easily replaced. Mr. Fernandez questioned when the permanent structure will occur and if there was assurance that the permanent structure would be included into the Capital Improvement Plan. Mr. Balogun replied that there is no expected date because that is based on the budget. Mr. Trautman questioned if the color is going to be the same green. Mr. Balogun replied in the affirmative. Motion: Mr. Rivera moved to approve the awning labeled "Option A" as initially proposed. Mr. Bedell seconded. Vote: 5 Approved 0 Opposed ERPB Mins07 -01 -2008 Pg 3 of 3