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07-22-08 AgendaCITY COMMISSION AGENDA City Commission Meeting Meeting date: July 22, 2008 Next Regular Meeting date: July 29, 2008 6130 Sunset Drive, South Miami, FL; Phone: (305) 663 -6340; Time: 7:30 PM City of South Miami Ordinance No. 08 -06 -1876 requires all lobbyists before engaging in any lobbying activities to register with the City Clerk and pay an annual fee of $125.00. This applies to all persons who are retained (whether paid or not) to represent a business entity or organization to influence "City" action. "City" action is broadly described to include the ranking and selection of professional consultants, and virtually all- legislative, quasi - judicial and administrative action. CALL TO ORDER: A. Roll Call: B. Invocation: C. Pledge of Allegiance: D. Lobbyists addressing the City Commission tonight must have been registered with the City Clerk as indicated above. E. Presentation(s) 7:00 p.m. 1) Certificate of Appreciation for Bob Welsh 2) Proclamation for "Recreation and Parks Month" 3) South Miami Park Master Plan - Final Report REGULAR CITY COMMISSION 1 AGENDA - July 22, 2008 ITEMS (S) FOR THE COMMISSION'S CONSIDERATION: 1. Approval of Minutes a. Minutes of June 3, 2008 b. Minutes of June 10, 2008 2. City Manager's Report a. List of Vendors over $5,000 b. Update on Bird Road Improvement project. C. Follow - up with Commissioner Palmer's request regarding Special Use in GR Zoning District. d. Update on Historic Preservation Board and Planning Board workshop. e. Finance Department's Updates. Will include cover letter from Audit. f. Report on City's Auction held on June 21, 2008. g. Update on ERPB's decision on proposed awning for the north entrance of City Hall. h. Update on Annual Ethics Workshop. i. Annual Employees Insurance Workshop j. SW 64th Street & SW 62nd Avenue Wall Issue k. Invoice submitted by Pension Attorney through Pension Board Chairman. 1. Update on Proposed Aquatic Complex. M. Update on Intersection Improvements at SW 64 Street and SW 67 Avenue. 3. City Attorney's Report a. Preservation of Tax Exempt Status for the Municipal Parking Garage. PUBLIC REMARKS (5 minutes) CONSENT 4. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH MIAMI -DADE COUNTY FOR SW 57th AVENUE RESURFACING FROM SW 74TH STREET TO SW 72ND STREET FOR THE AMOUNT OF $21,915.00 PAYABLE TO MIAMI -DADE REGULAR CITY COMMISSION 2 AGENDA - July 22, 2008 COUNTY TO BE CHARGED TO ACCOUNT NUMBER 112 - 1730 -541- 3450; PROVIDING FOR AN EFFECTIVE DATE. 3/5 (A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH MIAMI -DADE COUNTY FOR SW 57" AVE ST RESURFACING FROM SW 74' ST TO SW 72ND ST FOR THE AMT OF $21,915.00 TO BE CHARGED TO ACCT NUMBER 112 - 1730 -541 -3450 W /CURRENT BAL$72,822.50) (City Manager) 5. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH CONSTRUCTION CATERING, INC. IN AN AMOUNT NOT TO EXCEED $18,400.00 FOR THE PROVISION OF WEEKEND MEALS DELIVERY TO SOUTH MIAMI SENIORS; TO BE CHARGED TO THE SENIOR MEALS PROGRAM ACCOUNT NUMBER 114- 2041- 572 -3450; PROVIDING FOR AN EFFECTIVE DATE. 3/5 (A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH CONSTRUCTION CATERING IN AN AMT NOT TO EXCEED $18,400.00 FOR THE PROVISION OF WEEKEND MEALS DELIVERY TO SO MIAMI SENIORS; TO BE CHARGED TO THE SR MEALS PROGRAM ACCT NUMBER 114 - 2041 -572 -3450 W /CURRENT BAL$27,388) (City Manager) 6. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A JOINT PROJECT AGREEMENT FOR FY 2008/2009 WITH FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FOR TURF AND LANDSCAPE MAINTENANCE FUNDING IN THE AMOUNT OF $3,592.00; AND PROVIDING FOR AN EFFECTIVE DATE. 3/5 (A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A JOINT PROJECT AGREEMENT FOR FY 200812009 WITH FLORIDA DEPARTMENT OF TRANSPORTATION FOR TURF AND LANDSCAPE MAINTENANCE FUNDING IN THE AMT OF $3,592.00) (City Manager) 7. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, ADOPTING THE SOUTH MIAMI PARK MASTER PLAN; PROVIDING FOR AN EFFECTIVE DATE. 3/5 (A RESOLUTION ADOPTING THE SOUTH MIAMI PARK MASTER PLAN) (City Manager) 8. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A WORK ORDER TO MC HARRY & ASSOCIATES (MCH) FOR MASTER PLANNING AND CONCEPTUAL DESIGN OF THE PROPOSED RECREATIONAL BUILDING FOR THE CITY'S SOUTH MIAMI PARK IN AN AMOUNT OF $30,432.00 TO BE CHARGED TO ACCOUNT NUMBER 001 - 2100 - 519 -3457; PROVIDING FOR AN EFFECTIVE DATE. 3/5 (A RESOLUTION AUTHORIZING THE CITY MANAGER TO ISSUE A WORK ORDER TO MC HARRY & ASSOCIATES FOR PROFESSIONAL SERVICES OF THE PROPOSED RECREATIONAL BUILDING FOR THE CITY'S SO MIAMI PARK IN AN AMT OF $30,432.00 TO BE CHARGED TO ACCT # 001 - 2100 -519 -3457 W /CURRENT BAL$39,761.50) (City Manager) REGULAR CITY COMMISSION 3 AGENDA - July 22, 2008 9. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE ORDER FOR THE PURCHASE OF A FORD E350 VAN FOR THE POLICE EXPLORER PROGRAM AND A UTILITY TRUCK FOR ADMINISTRATIVE USE FOR A TOTAL AMOUNT OF $51,781.00 TO BE CHARGED TO ACCOUNT NUMBERS 001 -1910- 521- 6430 AND 001 - 2100 - 519 -9920; PROVIDING FOR AN EFFECTIVE DATE. 3/5 (A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE ORDER FOR THE PURCHASE OF A FORD E350 VAN FOR THE POLICE EXPLORER PGM AND A UTILITY TRUCK FOR ADMINISTRATIVE USE FOR A TOTAL AMT OF $51,781.00 TO BE CHARGED TO ACCTS 001 - 1910 - 521 -6430 AND 001 - 2100 - 519 -9920 W /CURRENT BALS$25,000 & $26,000 RESPECTIVELY) (City Manager) 10. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT AGREEMENT WITH FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (FDEP) FOR DRAINAGE IMPROVEMENTS IN THE AMOUNT OF $550,000.00; AND PROVIDING FOR AN EFFECTIVE DATE. 3/5 (A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT AGREEMENT WITH FLA DEPT OF ENVIRONMENTAL PROTECTION FOR DRAINAGE IMPROVEMENTS IN THE AMT OF $550,000) (City Manager) 11. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO BOARDS AND COMMITTEES; RE- APPOINTING ALICIA MORALES- FERNANDEZ TO SERVE ON THE ENVIRONMENTAL REVIEW AND PRESERVATION BOARD FOR AN UNEXPIRED TERM ENDING DECEMBER 18, 2008; AND PROVIDING AN EFFECTIVE DATE. 3/5 (A RESOLUTION RE- APPOINTING ALICIA MORALES -FERNANDEZ TO SERVE ON THE ERPB FOR AN UNEXPIRED TERM ENDING DECEMBER 18, 2008) (Mayor Feliu) 12. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO BOARDS AND COMMITTEES; APPOINTING KRISTIN HEBERT TO SERVE ON THE GREEN TASK FORCE FOR AN UNEXPIRED TERM ENDING DECEMBER 3, 2009; AND PROVIDING AN EFFECTIVE DATE. 3/5 (A RESOLUTION APPOINTING KRISTIN HEBERT TO SERVE ON THE GTF FOR AN UNEXPIRED TERM ENDING DECEMBER 3, 2009) (Mayor Feliu) 13. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO BUDGET; AUTHORIZING A TRANSFER OF $18,756.39 FROM ACCOUNT NO. 001 - 2100 - 519- 99 -241 SETTLEMENTS TO ACCOUNT NO. 1500 -514- REGULAR CITY COMMISSION 4 AGENDA - July 22, 2008 34 -10, OTHER CONTRACTUAL SERVICE /LITIGATION, SPECIAL PROJECTS AND COSTS; PROVIDING AN EFFECTIVE DATE. 3/5 (A RESOLUTION AUTHORIZING A TRANSFER OF $18,756.39 FROM THE SETTLEMENTS ACCT TO THE CONTRACTUAL SERVICE /LITIGATION, SPECIAL PROJECTS /COSTS ACCT) (City Attorney) 14. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO ATTORNEYS' FEES; APPROVING ATTORNEYS' FEES FOR NAGIN GALLOP FIGUEREDO, P.A. IN THE AMOUNT OF $25,918.37; CHARGING $21,221.35 TO ACCOUNT NO. 001 - 1500 - 514- 34 -10, LITIGATION SPECIAL PROJECTS AND COSTS; CHARGING $4,697.02 TO ACCOUNT NO. 001 - 1500 - 514- 34 -52, CODE ENFORCEMENT; PROVIDING AN EFFECTIVE DATE. 3/5 (A RESOLUTION APPROVING ATTY'S FEES FOR NGF IN THE AMT OF $25,918.37; CHARGING THE LITIGATION SPECIAL PROJECTS AND COSTS & CODE ENFORCEMENT ACCTS W /CURRENT BAL$25,131.70 & $4,697.02 RESPECTIVELY) (City Attorney) RESOLUTION (S) (NONE) ORDINANCE (S) THIRD READING PUBLIC HEARING (S) 15. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE LAND DEVELOPMENT CODE; REMOVING FROM THE LAND DEVELOPMENT CODE SECTION 20- 4.4(G) ENTITLED "JOINT USE SPACES VIA SPECIAL PARKING PERMIT "; REMOVING FROM THE LAND DEVELOPMENT CODE SECTION 20- 4.4(H) ENTITLED "METRO -RAIL USAGE CONSIDERATION VIA SPECIAL PARKING PERMIT';; AMENDING SECTION 20 -7.6 ENTITLED "PARKING" IN ORDER TO MODIFY REGULATIONS PERTAINING TO BONUSES AND PARKING REDUCTIONS IN THE "SR(HD -0V)11 SPECIALTY RETAIL (HOMETOWN DISTRICT OVERLAY) ZONING DISTRICT; AMENDING SECTION 20- 8.10 ENTITLED "BONUS ALLOCATIONS" IN ORDER TO ELIMINATE PARKING REDUCTIONS AND PARKING BONUSES FOR DEVELOPMENT IN THE "TODD" TRANSIT ORIENTED DEVELOPMENT DISTRICT ZONING DISTRICT; PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT, AND PROVIDING AN EFFECTIVE DATE. (Approved on second reading 6110108) (Commissioner Beckman) 3/5 REGULAR CITY COMMISSION 5 AGENDA - July 22, 2008 EMERGENCY ORDINANCE (ONLY ONE READING REQUIRED) Charter, Art. II, Sec. 6, B (3) 16. AN EMERGENCY ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO THE LAND DEVELOPMENT CODE AMENDING FOR A PERIOD OF 30 DAYS REGULATIONS PERTAINING TO BONUSES AND PARKING REDUCTIONS IN THE TRANSIT ORIENTED DEVELOPMENT DISTRICT (TODD) AND IN THE HOMETOWN OVERLAY ZONE IN ORDER TO REQUIRE APPROVAL BY A FOUR /FIFTHS VOTE OF THE CITY COMMISSION AND SUSPENDING CERTAIN OTHER PROVISIONS THAT ALLOW FOR THE REDUCTION OF REQUIRED PARKING SPACES, THEREBY ENABLING THE CITY'S PLANNING BOARD TO MAKE FINAL RECOMMENDATIONS AND THE CITY COMMISSION TO ADOPT A PROPOSED ORDINANCE MAKING PERMANENT THE SUSPENDED AND MODIFIED PROVISIONS SET FORTH IN THIS ORDINANCE; PROVIDING THAT ORDINANCES OR SECTIONS THEREOF IN CONFLICT SHALL NOT BE IN FORCE AND EFFECT DURING THIS TIME PERIOD; PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT, AND PROVIDING AN EFFECTIVE DATE. 4/5 (Commissioner Beckman) ORDINANCE (S) SECOND READING PUBLIC HEARING (S) 17. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, CREATING SECTION 2 -47 ENTITLED "EMERGENCY RESERVES FUND," OF ARTICLE V OF THE CITY'S CODE OF ORDINANCES, ADOPTING A CASH MANAGEMENT POLICY THAT REQUIRES NO LESS THAN 10% OF THE BUDGET TO BE MAINTAINED AT ALL TIMES BY THE CITY AS EMERGENCY RESERVES FUND TO BE USED SOLELY FOR CATASTROPHES OR OTHER UNSCHEDULED EMERGENCIES; PROVIDING FOR CODIFICATION; AND PROVIDING FOR SEVERABILITY, ORDINANCE IN CONFLICT, AND AN EFFECTIVE DATE. 3/5 (Commissioner Beckman) 18. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AMENDING THE CITY OF SOUTH MIAMI LAND DEVELOPMENT CODE, TO AMEND SECTION 20- 3.6(Q) ENTITLED "SCREENING OF EXTERIOR HEATING, VENTILATING, AND AIR CONDITIONING EQUIPMENT" IN ORDER TO SET FORTH STANDARDS FOR CONTROLLING EXCESSIVE NOISE LEVELS ASSOCIATED WITH AIR- CONDITIONING COMPRESSOR EQUIPMENT AND REGULAR CITY COMMISSION 6 AGENDA - July 22, 2008 OTHER MECHANICAL EQUIPMENT; PROVIDING FOR SEVERABILITY; ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE. (Commissioner Beckman) 3/5 19. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO A REQUEST TO AMEND THE LAND DEVELOPMENT CODE BY REMOVING SECTION 20 75.10 ENTITLED "ADMINISTRATIVE WAIVER APPROVALS "; PROVIDING FOR SEVERABILITY; PROVIDING FOR ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE. 3/5 (Commissioner Beckman) 20. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AMENDING SOUTH MIAMI LAND DEVELOPMENT CODE SECTION 20 -4.4 (A) ENTITLED "OFF- STREET PARKING REQUIREMENTS" IN ORDER TO MODIFY THE PROVISIONS ALLOWING FOR ADJACENT ON- STREET PARKING SPACES TO BE COUNTED AS REQUIRED PARKING; MODIFYING THE CONDITIONS ALLOWING FOR ON- STREET PARKING SPACES TO BE CREDITED TO OTHER NEARBY PROPERTIES; AND PROVIDING FOR AN ANNUAL FEE TO BE ASSESSED FOR COUNTING ON- STREET SPACES AS REQUIRED SPACES; PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE. 3/5 (Mayor Feliu) 21. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA AMENDING LAND DEVELOPMENT CODE SECTION 20- 5.11(E) ENTITLED "SITE PLAN REVIEW APPROVALS - GENERAL APPLICATION REQUIREMENTS" IN ORDER TO REQUIRE THAT ARCHITECTURAL PLANS FOR ALL NEW CONSTRUCTION MUST BE SIGNED AND SEALED BY A FLORIDA REGISTERED ARCHITECT; PROVIDING FOR SEVERABILITY; PROVIDING FOR ORDINANCES IN CONFLICT; AND PROVIDING FOR AN EFFECTIVE DATE. 3/5 (City Manager) 22. AN ORDINANCE OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO RESIDENTIAL PARKING; AMENDING THE SOUTH MIAMI CODE OF ORDINANCES BY AMENDING SECTION 15 -99, ENTITLED CONTROLLED PARKING RESIDENTIAL ZONES; TO DESIGNATE THREE ADDITIONAL CONTROLLED PARKING RESIDENTIAL ZONES; PROVIDING FOR SEVERABILITY; ORDINANCES IN CONFLICT; AND AN EFFECTIVE DATE. 3/5 (City Manager) RESOLUTION (S) /PUBLIC HEARING (S) (NONE) REGULAR CITY COMMISSION 7 AGENDA - July 22, 2008 ORDINANCE (S) FIRST READING 23. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO AN AMENDMENT OF THE 2007 -2008 BUDGET; APPROVING AND ADOPTING THE RECOMMENDATIONS OF THE CITY MANAGER TO INCREASE THE CURRENT 2007 -2008 BUDGET, FOR THE INCURRENCE OF PRIOR YEAR EXPENDITURES IN THE CURRENT ,FISCAL YEAR'S BUDGET, AS SET FORTH IN THE ATTACHED ITEMIZED LIST ARE AMOUNTS COMMITTED AND FUNDED, BUT NOT EXPENDED IN THE FISCAL-YEAR 2006 -2007, AND AUTHORIZING THE CITY MANAGER TO TAKE SUCH MEASURES AS NECESSARY TO ACCOMPLISH THOSE TRANSFERS; PROVIDING FOR SEVERABILITY; ORDINANCES IN CONFLICT; AND AN EFFECTIVE DATE. 3/5 (City Manager) 24. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO REQUEST TO AMEND LAND DEVELOPMENT CODE SECTION 20- 3.3(E) ENTITLED "OUTDOOR SEATING /DINING FOR ALL COMMERCIAL PROPERTIES, EXCEPT FOR PROPERTIES IN THE RO RESIDENTIAL OFFICE ZONING DISTRICT." IN ORDER TO AMEND THE REQUIREMENTS AND STANDARDS APPLICABLE TO OUTDOOR SEATING FOR RESTAURANTS; DELETING REPETITIVE SECTION 20 -7.29 ENTITLED "OUTDOOR SEATING /DINING USES AND AREAS "; PROVIDING FOR SEVERABILITY; PROVIDING FOR ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE. 3/5 (City Manager) 25. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO A CHARTER AMENDMENT; PRESENTING AN INITIATIVE TO THE ELECTORATE OF THE CITY AT THE NOVEMBER 4, 2008 ELECTION, TO AMEND THE VOTING PROCEDURE TO REQUIRE FIVE AFFIRMATIVE VOTES OF THE CITY COMMISSION TO MAKE LAND USE AND DEVELOPMENT REGULATIONS IN ANY MANNER LESS RESTRICTIVE; PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT, AND AN EFFECTIVE DATE. 3/5 (Commissioner Beckman) 26. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO A CHARTER AMENDMENT; PRESENTING AN INITIATIVE TO THE ELECTORATE OF THE CITY AT THE NOVEMBER 4, 2008 ELECTION, TO AMEND VOTING PROCEDURE TO REQUIRE FIVE AFFIRMATIVE VOTES OF THE CITY COMMISSION IN ORDER TO ISSUE BONDS OR BORROW MONEY IN EXCESS OF FIVE REGULAR CITY COMMISSION 8 AGENDA - July 22, 2008 PERCENT OF THE CITY'S OPERATING BUDGET; PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT, AND AN EFFECTIVE DATE. 3/5 (Commissioner Beckman) 27. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO AMENDING THE CITY'S CODE OF ORDINANCES CHAPTER 2, ARTICLE I. SECTION 2 -2.1 (B) AND (M)(1)(k)I IN ORDER TO BE CONSISTENT WITH THE CITY' S CHARTER ARTICLE II, SECTIONS 5 B, AND 6 B (3) ; AND EDITING THE ORDINANCE TO CORRECT SCRIVENERS ERRORS; PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT, AND AN EFFECTIVE DATE. 3/5 (Commissioner Beckman) 28. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO AMENDING THE CITY'S CODE OF ORDINANCES CHAPTER 2, ARTICLE II, SECTIONS 2 -6, 2 -7.1, 2- 10(d), AND 2 -15, IN ORDER TO BRING THE CODE UP TO DATE, AND TO BE CONSISTENT WITH THE CITY'S CHARTER ARTICLE III, SECTION 1; AND EDITING THE ORDINANCE TO CORRECT SCRIVENERS ERRORS; PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT, AND AN EFFECTIVE DATE. 3/5 (Commissioner Beckman) 29. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO AMENDING THE CITY'S CODE OF ORDINANCES CHAPTER 2, ARTICLE III "BOARDS AND COMMISSIONS," SECTIONS 2 -21, 2 -22, AND 2 -23, IN ORDER TO BRING THE CODE UP TO DATE, AND TO BE CONSISTENT WITH THE CITY'S CHARTER ARTICLE II, SECTION 8 C; AND EDITING THE ORDINANCE TO CORRECT SCRIVENERS ERRORS; PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT, AND AN EFFECTIVE DATE. 3/5 (Commissioner Beckman) 30. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO AMENDING THE CITY'S CODE OF ORDINANCES CHAPTER 9, "ELECTIONS," SECTIONS 9 -1, 9 -1.1., 9 -2, 9 -3, 9 -6, 9 -7, 9 -8, AND 9 -10, IN ORDER TO BRING THE CODE UP TO DATE, AND TO BE CONSISTENT WITH THE CITY'S CHARTER ARTICLE V. AND WITH FLORIDA STATUTES CHAPTER 101; AND EDITING THE ORDINANCE TO CORRECT SCRIVENERS ERRORS; PROVIDING FOR SEVERABILITY, ORDINANCES IN CONFLICT, AND AN EFFECTIVE DATE. (Commissioner Beckman) 3/5 REGULAR CITY COMMISSION 9 AGENDA - July 22, 2008 THE CITY HAS A SIGNIFICANT GOVERNMENTAL INTEREST IN CONDUCTING EFFICIENT AND ORDERLY COMMISSION MEETINGS. SPEAKERS PLEASE TAKE NOTICE THAT SECTION 2 -2. 1 (K) (2) OF THE CODE OF ORDINANCES PROVIDES THAT "ANY PERSON MAKING PERSONAL IAPERTINENT, OR SLANDEROUS REMARKS OR WHO SHALL BECOME BOISTEROUS WHILE ADDRESSING THE COAIlKISSION SHALL BE FORTHWITH BARRED FROM FURTHER AUDIENCE BEFORE THE COUNCIL BY THE PRESIDING OFFICER, UNLESS PERMISSION TO CONTINUE BE GRANTED BY A MAJORITY VOTE OF THE COMMISSION. " COMMISSION REMARKS PURSUANT TO FLA STATUTES 286.0105, "THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COM[IISSION WITH RESPECT TO ANY MATTER CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS NOTICE DOES NOT CONSTITUTE CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE INADMISSIBLE OR IRRELEVANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE ALLOWED BY LAW. REGULAR CITY COMMISSION 10 AGENDA - July 22, 2008 a. b. C. d. e. f. g• h. i. j• k. 1. m. CITY OF SOUTH MIAMI South Miami PJMedca My 2001 List of Vendors over $5,000 Update on Bird Road Improvement project. Follow — up with Commissioner Palmer's request regarding Special Use in GR Zoning District. Update on Historic Preservation Board and Planning Board workshop. Finance Department's Updates. Will include cover letter from Audit. Report on City's Auction held on June 21, 2008. Update on ERPB's decision on proposed awning for the north entrance of City Hall. Update on Annual Ethics Workshop. Annual Employees Insurance Workshop SW 64th Street & SW 62nd Avenue Wall Issue Invoice submitted by Pension Attorney through Pension Board Chairman. Update on Proposed Aquatic Complex. Update on Intersection Improvements at SW 64 Street and SW 67 Avenue. END OF MEMORANDUM South Miami M- Americac" CITY OF SOUTH MIAMI t I r OFFICE OF THE CITY MANAGER INTER - OFFICE MEMORANDUM 2001 To: The Honorable Mayor Feliu and Members of the City Commission Via: Ajibola W. Balogun, City Manager , , 1) a +- Matilde Menendez, Interim Finance Director From: Kathy Vazquez, Purchasing r. Date: July 22, 2008 Subject: Expenditures over $5,000.00 On March 10, 2005, the City Commission requested that purchase expenditures in excess of the $5,000.00 be reported via the City Managers report instead of a Resolution. This procedure was developed with the intent of full disclosure of expenditures expected to exceed $5,000.00 during a fiscal year. During the current fiscal year several reports have been submitted advising you of estimated expenditures and changes for the current fiscal year. During our routine monitoring of the vendors we found that the following vendors are expected to exceed $5,000.00 and /or are also expected to exceed the previously approved amount during the current fiscal year 2007/2008. Vendor name Able Sanitation American Express Automated Bus Machines Barbara Acker Branching Out Bruel & Kjaer Contract Connection CDW DSS PC Mall Petersons Harley Davidson Sunguard Public Sector TY Lin US Postal Service Vacel Description of sys Est. Expenses for FN 07/08 Port-A- Toilets $ 10,000.00 various vendor purchases $ 20,000.00 Office equip /Maint/repairs $ 12,000.00 Elves Parade event/band uniform cleaning $ 6,100.00 Fuel tanks /software /repairs $ 15,500.00 Sound Meter /support/training $ 10,000.00 waste baskets /park equip $ 7,500.00 Computer related equip /software /support $ 85,000.00 Police vehicle equip /repairs /insl $ 15,000.00 Computer related equip /software /support $ 10,000.00 Motor Bikes repairs /parts /maint $ 6,000.00 software /maint/support/training $ 75,000.00 Engineering $ 30,000.00 city wide postage $ 30,000.00 Computer related equip /software /support $ 25,000.00 All vendors will continue to be monitored throughout the remainder of the fiscal year for Charter compliance by Central Services. There will be additional reports through out the fiscal year as vendor expenditures either increase or new vendors are selected. Please let me know if you have any questions.