06-03-08 Item 2bSouth Miami
All- Amedca City
CITY OF SOUTH MIAMI , if
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM 2001
To: W. Ajibola Balogun, City Manager
From: Carol M. Aubrun,
Grants Writer and Administrator
Date: May 30, 2008
Subject: Grants Update
The following is an update of our most recent accomplishments as a result of grants.
With the assistance of Commissioner Carlos A. Gimenez's Office, the City was able to
obtain additional dollars from Miami -Dade County's Office of Community and
Economic Development in the amount of $100,000.00 for the Church Street Phase IV
Project. This funding will assist with improvements to the intersection of SW 64th Street
and Church Street (SW 59th Place). The improvements will include installation of pavers
at the intersection to be consistent with the Church Street Master Plan and much needed
irrigation, system within the median along SW 64th Street.
• On March 31St, 2008, an application for Fourth of July sponsorship was submitted to the
Children's Trust for Public Awareness, Event, and Community Outreach. We just
received the attached email notifying us of award (Exhibit A). During a follow -up
conversation, the program officer mentioned that the award amount is $10,000.00
• Application was submitted to the Children's Trust for Out -of- School Services for the
After School House. The amount requested was $250,000.00. Upon completion of the
Appeals process, the City was recommended for funding at 70% ($180,000.00). Staff will
attend the meeting of the full board for the second and final vote to approve the funding
request. Attached is Exhibit B.
• Application for Florida Recreation Development Assistance Program (FRDAP) was
submitted for Dante Fascell Park Improvements. We are in receipt of the attached letter
from FRDAP (Exhibit C), which is in the amount of $50,854.00.
EXHIBIT "A"
Aubrun, Carol
From: Persephone Taylor Gary [persephone @thechildrenstrust.org]
Sent: Friday, May 23, 2008 4:25 PM
Cc: ernesto @thechildrenstrust.org; Emily Cardenas; Felix Becerra
Subject: Application Status Update- Public Awareness & Community Outreach Funding request
May 23, 2008
Sent via email
I am pleased to inform you that based on the information provided in your application for
Public Awareness funds, your agency has been approved for funding. Please keep in mind
that in accordance with The Children's Trust core contract stipulations, you may be
required to submit additional documentation for current certificates of insurance for
general liability, workers compensation, automobile liability, and professional liability.
This will be determined once a revised scope of service and budget is received from your
agency based on the award amount. You will be notified in the next few days by Ernesto
Perez from the contracts management team as to approved award amounts and next steps in
getting your contract finalized and executed.
In addition, approval of all print and media materials will be facilitated through the
communications department. The logos for The Children's Trust can be downloaded from our
website at www.thechildrenstrust.org under the "news" tab and click on the "media kit"
link. Please have your graphic artist or print services contractor contact Felix Becerra
at 305 - 571 -5700 if there are questions regarding the branding requirements. As the
preeminent sponsor of this event, The Children's Trust logo and company verbiage must be
prominently placed on all materials related to this event, and prior approval is necessary
before finalization.
If you have additional questions, please feel free to contact me at the numbers below. I
look forward to working with your agency in the successful execution of this event.
With kind regards,
Persephone Taylor Gary
Persephone Taylor Gary
Public Policy & Outreach Coordinator
The Children's Trust
3250 SW 3rd Ave. (Coral Way)
Fifth Floor UW- Ansin Building
Miami, Florida 33129
Phone: (305) 571 -5700
Fax: 305 - 860 -2328
www.thechildrenstrust.org
EXHIBIT "B"
Joint Program Serv"ije and Procurement Committee Meeting
Ow
MCk-ldmdsTmst esday, May 28, 2008
3:00 -5:00 pm
3250 S.W. 3rd Avenue (Coral Way)
Ryder Conference Room
AGENDA
Alan Abramowitz
3:00 p.m. Welcome and opening remarks
Officers /Executive Committee
Isabel Afanador
David Lawrence Jr.
Chair
Chair
Dr. Wil J. Blechman
3:05 p.m. Approval of April 30, 2008 Joint Procurement /Program
Vice Chair
Services Meeting Minutes Summary
Josee Gregoire
Secretary
(Additional items packet)
Benjamin F. Gilbert, Jr.
Isabel Afanador
Treasurer
Chair
Dr. Martin Karp
3:10 p.m. Program Resolutions
Isabel Afanador, Chair
Program Services Committee
Modesto E. Abety
Maria A. Alonso, Chair
k President & CEO
Procurement Committee
Hon. Norman S. Gerstein
Resolution 2008 -A: Authorization for the President /CEO to negotiate and
At -large
Dr. Miguel Balsera
execute contracts with 18 providers following successful appeal hearings,
At -large
each contract for a twelve month term commencing August 1, 2008 and
Dr. Steven E. Marcus, Chair
ending July 31, 2009, for a combined total annual amount not to exceed
Human Resources Committee
Dr. Judith Schaechter, Chair
$4,118,451.50, to provide high quality Out of School services (summer and
Health Committee
after school) during out -of- school hours to school -age children (general
population and children with disabilities) in Miami -Dade county, subject to
The Board of Directors
approval for legal sufficiency and form. (Pgs. 5 -49)
Alan Abramowitz
Resolution 2008 -113: Authorization for the President /CEO to negotiate and
Dr. Nelson Adams Yvette Aleman
execute contracts with 5 providers, each for a twelve month term
Karen Aronowitz
commencing August 1, 2008 and ending July 31, 2009 with two possible
George M. Burgess
contract renewals based as satisfactory performance, as solely determined
Luis A Rudy Crew
by The Children's Trust, for a ,combined total annual amount not to exceed
Mindy Gould
$520,000.00 to provide high quality enhancement opportunities to support
Charisse Grant
Youth Transitioning to Adulthood programs for youth ages 13 -20 and youth
Sara B. Herald
Hon. Barbara Jordan
with disabilities ages 13 -22 who are still enrolled in k -12 programs and have
9 P 9
Dr. Martin Karp
not achieved a standard diploma in Miami -Dade county, subject to approval
Elliot Knofsky McCarthy
for legal sufficiency and form. (Pgs. 50 -58)
Hon. Lester Langer
Pamela Lillard
Dr. Rosa Martin
Resolution 2008 -C: Authorization for the President /CEO to negotiate and
Rep. Juan - Carlos "J.C.° Planas
execute a non - renewable contract with the Early Learning Coalition of
Hon. Isaac Salver
Gerald K. Schwartz
Miami -Dade Monroe for the period Jul 1 2008- June 30 2009 for an
/ p y � �
Dr. Jose Vicente
amount not to exceed $500,000, to provide local match for the state Child
Chet Zerlin
Care Executive Partnership -CCEP fund, with funding to be used for Miami -
Dade county residents only, subject to review and approval for legal
sufficiency and form. (Pgs. 59 -61)
Modesto E. Abety
President & CEO
Resolution 2008 -D: Authorization for the President /CEO to negotiate and
County Attorney's office
execute a contract renewal for an amount not to exceed $1,000,000 with
Legal Counsel
Miami -Dade County Community Action agency for Early Head Start for a
term of twelve months commencing August 1, 2008, subject to approval for
legal sufficiency and form. (Pgs. 62 -64)
Resolution 2008 -E: Authorization for the President /CEO to negotiate and
execute a renewal of a contract for a six month period commencing June 1,
2008 with Kids Paradise Childcare Learning Center, Inc., a starter grant
award provider, for continued services, for a total amount not to exceed
$15,000, subject to approval for legal sufficiency and form. (Pgs. 65 -68)
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EXHIBIT "C"
May 20, 2008
Mr. Ceasar Garcia
Director
Parks and Recreation
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
Re: Proposed FRDAP Funds Reductions
FRDAP Project No.: A09093
Dear Mr. Garcia:
Florida Department of Charlie
Go vernor Governor
Go
Environmental Protection JeffKottkamp
Marjory Stoneman Douglas Building Lt Governor
3900 Commonwealth Boulevard Michael W. Sole
Tallahassee, Florida 32399 -3000 Secretary
This letter is in regard to your recent grant application for the Florida Recreation Development Assistance Program. The
2008 -09 Legislature has proposed a reduction in program funds. The reduced budget is pending the Governor's
signature, which contains proviso language in the appropriations HB Bill 1839 for an equity proration of $24,474,875.00 in
program funds to each project on the recommended list.
The result of the proviso language means every project on the recommended list will receive funding. We are hopeful
that the budget will pass; if so, we must be proactive in efforts to gather the information needed to act quickly to get your
grant budget revised and returned to our office for the Project Agreement preparation. We ask that your project scope is
kept within the same frame work of the original application proposal. Your Agency's original request has been reduced
to $ 50,854.00.
Please review and reduce the project scope to reflect the revised total project cost. In preparation of the revision, refer to
the matching ratio chart at the top of the enclosed financial page (1). The reduced budget must reflect primary cost not
less than of 50% total project cost.
We ask that you use the enclosed forms to revise your budget and project scope. Please return these forms to our office
no later than June 6, 2008, or your funds will be jeopardized. You may fax the revisions to 850/245 -3038 or email them
to the address listed below. Your timely response is very crucial to our workload and program timeline and your
cooperation is appreciated. If you have any questions regarding this request please call our office for assistance.
Sincerely,
Mary Ann L (mary.ann.lee@dep.state.fl.us)
Community Assistance Consultant
Office of Information and Recreation Services
Division of Recreation and Parks
Mail Station #585
MAL/
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