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04-22-08 Item 26CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER - OFFICE MEMORANDUM To: The Honorable Mayor Feliu and Members of the City Commission Via: Ajibola Balogun, City Manager From: Sanford A. Youkilis, Acting Planning Director "47 Date: April 22, 2008 ITEM No. South Miami All-AmericaCft 1 I I I r 2001 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA RELATING TO THE ISSUANCE OF A CERTIFICATE OF APPROPRIATENESS PURSUANT TO SECTION 20- 5.19(E)(3) OF THE LAND DEVELOPMENT CODE FOR THE REPLACEMENT OF FRONT FACADE WINDOWS AND DOORS ON A DESIGNATED HISTORIC COMMERCIAL BUILDING LOCATED AT 5712 SUNSET DRIVE (CROSSROADS BUILDING) ; PROVIDING AN EFFECTIVE DATE. APPLICANT'S REQUEST The applicant, :Danilo Coloma, is requesting approval of a certificate of appropriateness which will allow for the replacement of front fagade windows and doors on a designated historic site at 5712 Sunset Drive (Crossroads Building 5700 Sunset). The recommendation of the Historic Preservation Board will be transmitted to the City Commission for final approval. PROPOSED RENOVATION The applicant is proposing to replace the existing fagade on a vacant store at the first floor level of the Crossroads Building. The proposed replacement will create a new fagade which will be flush with the front building line. It will also match the facade building line on the two abutting store fronts. The renovation will allow the applicant to add new square footage to the existing store. HISTORIC BOARD ACTION The Historic Preservation Board reviewed the applicant's proposed sign at its March 31, 2008 meeting. The Historic Preservation Board agreed with staff that the proposed renovation would provide a more consistent building frontage line. The Board then adopted a motion by a vote of 7 ayes 0 nays recommending .approval of the requested Certificate of Appropriateness with the condition that the metal elements of the storefront should consist of black anodized aluminum mullions to match adjacent storefronts. RECOMMENDATION It is recommended that the City Commission approve the "Certificate of Appropriateness" with the condition recommended by the Historic Preservation Board. Documentation: Draft Resolution Historic Preservation Board Staff Report 3 -31 -08 COA Application Photographs Historic Preservation Board Minutes Excerpt 3 -31 -08 Survey Renovation Plan Public Notices X.• (Comm Items 1200814- 22- 081COA 5712 Sunset Entranceway CM Report.doc I RESOLUTION NO. 2 3 4 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH 5 MIAMI, FLORIDA RELATING TO THE ISSUANCE OF A CERTIFICATE OF 6 APPROPRIATENESS PURSUANT TO SECTION 20- 5.19(E)(3) OF THE LAND 7 DEVELOPMENT CODE FOR THE REPLACEMENT OF FRONT FACADE WINDOWS AND 8 DOORS ON A DESIGNATED HISTORIC COMMERCIAL BUILDING LOCATED AT 5712 9 SUNSET DRIVE (CROSSROADS BUILDING) ; PROVIDING AN EFFECTIVE DATE. 10 11 WHEREAS The applicant, Danilo Coloma, has submitted Historic Preservation Board 12 Application No. HPB -08 -016 requesting approval of a certificate of appropriateness which will allow 13 for the replacement of front fagade windows and doors on a designated historic site at 5712 Sunset Drive . 14 (Crossroads Building 5700 Sunset); and 15 16 WHEREAS, pursuant to Section 20- 5.19(E) of the Land Development Code, a "Certificate of 17 Appropriateness ", is required for applications affecting the exterior (renovation, repair, painting, signage, 18 demolition or landscaping) of properties designated historic; and 19 20 WHEREAS, Section 20- 5.19(E)(3) of the South Miami Land Development Code requires the 21 City Commission to conduct a public hearing on certificates of appropriateness and to approve, deny, 22 approve in modified form, or defer a subject application; and 23 24 WHEREAS, the Historic Preservation Board at its March 31, 2008 meeting adopted a motion 25 by a vote of 7 ayes 0 nays recommending approval of the requested Certificate of Appropriateness with 26 the condition that the metal elements of the storefront should consist of black anodized aluminum 27 mullions to match adjacent storefronts; and 29 WHEREAS, the Mayor and City Commission of the City of South Miami desire to accept the 30 recommendation of the Historic Preservation Board. 31 32 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY 33 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: 34 35 Section 1. Historic Preservation Board Application No. HPB -08 -016 requesting a Certificate 36 of Appropriateness which will allow for the replacement of front fagade windows and doors on a 37 designated historic site at 5712 Sunset Drive (Crossroads Building 5700 Sunset) be approved as shown 38 on the applicant's plans marked `Exhibit "A" attached to this resolution subject to the following 39 condition: that the metal elements of the storefront should consist of black anodized aluminum mullions 40 to match adjacent storefronts. 41 42 Section 2. This resolution shall be effective immediately after the adoption hereof. 43 44 45 PASSED AND ADOPTED this day of 32008 46 47 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY XAComm Items\2008 \4- 22- 08 \COA 5712 Sunset Dr Resol.doc 2 2 APPROVED: MAYOR COMMISSION VOTE: Mayor Feliu: Vice Mayor Beasley: Commissioner Wiscombe: Commissioner Palmer: Commissioner Beckman: To: Honorable Chair & Historic Board Members From: Sanford A. Youkilis, AICP Acting Planning Director South Miami *America City 2001 Date: March 31, 2008 Re: COA — Window/Door Renovation 5712 Sunset Drive HPB -08 -016 Applicant Danilo Coloma Owner: Luis Jepeway Location: 5712 Sunset Drive (Crossroads Building) Request: Replacement of Front Fagade Windows and Doors APPLICANT'S REQUEST The applicant is requesting a Certificate of Appropriateness for the replacement of the front facade windows and doors on a designated historic site at 5712 Sunset Drive (Crossroads Building 5700 Sunset). The recommendation of the Historic Preservation Board will be transmitted to the City Commission for final approval. PROPOSED RENOVATION The applicant is proposing to replace the existing facade on a vacant store at the first floor level of the Crossroads Building. The proposed replacement will create a new facade which will be flush with the front building line. It will also match the facade building line on the two abutting store fronts. The renovation will allow.the applicant to add new square footage to the existing store. DESIGNATION REPORT Desian Review Guidelines- Crossroads Building The Historic Preservation Board shall adopt and may, from time to time, amend the standards by which applications for a Certificate of Appropriateness may be evaluated. In adopting these guidelines, it shall be the intent of the Board to promote maintenance, restoration, adaptive uses appropriate to the property, and compatible contemporary designs that are harmonious with the exterior architectural and landscape features of neighboring buildings, sites, and streetscapes. In order to assist in the review process for the Crossroads Building at 5700 Sunset Drive, the following design guidelines should be consulted. General The Secretary of the Interior's Standards for Historic Preservation Projects With Guidelines for Applying the Standards (1979) as may be amended. Specific: • Two articulated stories ( the building contains a mezzanine raising its height • Corner Tower with Signage • Angular, cantilevered corner canopy • Storefronts, first story • Narrow, projecting stucco band encompassing a series of windows with rectangular "fin" solar panels 6202 SW 56 Street COA/Variances August 20, 2007 Page 2 of 2 2 RECOMMENDATION The "storefronts, first story" are listed as specific design element which is important to the historic appearance of the building. The appli6ation's renovation would provide a more consistent building frontage line. The applicant demonstrates the appearance of the replacement windows and doors on p.2 (A -1) of the submitted plans. The replacements appear to be consistent with existing glass windows and doors seen on abutting stores fronts. It is recommended that the application be approved. Attachments: COA Application Renovation Plan Photographs SAY X: \HPB Historic Bd \HPB Agendas Staff reports \2008 \3 -31 -08 \HPB -08 -016 COA Windows 5712 Sunset.doc CITY OF SOUTH MIAMI PLANNING DEPARTMENT 6130 Sunset Drive, South Miami, Florida 33143 305- 663 -6326 HISTORIC PRESERVATION ry1 BOARD CERTIFICATE OF APPROPRIATENESS APPLICATION (The Historic Preservation Board will act on completed applications only.) SECTION I�j PROPERTY ADDRESS `-� �/�%�S� HISTORIC NAME (IF ANY) LEGAL DESCRIPTION p OWNER / G PHOjqE NUMBER ADDRESS PHONE NUMBER Qom/ SECTION 2 Ibcknt lC C ctomc� NUMB PLEASE INDICATE THE CATEGORY WHICH BEST DESCRIBES THE WORK TO BE PERFORMED fQU V A TT A f'AF n CAF.F.TI type mark type mark type mark below below below NEW CONSTRUCTION MAINTENANCE /REPAIR REHABILITATION RESTORATION DEMOLITION OTHER SECTION 3 DESCRIBE THE PROPOSED WORK (A BRIEF NARRATIVE): SECTION 4 ATTACH THE FOLLOWING SUPPLEMENTARY INFORMATION (IF APPLICABLE): _site plan floor plan elevations(s) . P--photo(s) C,-" survey /f color sample material sample &-' other (describe) 02 -/'oM aw-&' (2) SECTION 5 PLEASE NOTE THE FOLLOWING: • Applications will be accepted by the Planning Department only in completed form. Applications will be scheduled for a Board hearing when received by 12:00 noon on the second Monday of the month. • Applicant(s) or representative(s) must attend the hearing and present the proposal to the Board. • Decisions made by the Board may be appealed to the City Commission no later than 60 days after the ruling. • If there is no appeal or City Commission action, the Historic Preservation Board's decision shall be final. • The Certificate of Appropriateness is valid for a period six months after date of approval. SECTION 6 BRIEFLY DESCRIBE THE PROJECT'S IMPACT ON THE FOLLOWING BUILDING FEATURES: Structural systems - Roofs and roofing - Windows and doors - 44aC-{ -9-;6T5-74^q Materials (masonry, wood, metal, etc.) - Porches, porte cocheres, and steps - Painting and finishes - I, PR 0- AS OWNER OF THE ABOVE - REFERENCED 3 APPLICATION ON MY BEHALF. Oct.2004 E:\HPB Historic Bd \HPB Misc\Certificate of appropriate.project \Cert. of Appropriateness Appl.doc HPB USE DATE RECEIVED D HPB MEETING: 3 W Qk PERMIT NO. Building Photographs See Instructions for Item A6. For Insurance Company Use: Building Street Address (including Apt., Unit, Suite, and /or Bldg. No.) or P.O. Route and Box No. Policy Number 5712 SUNSET DRIVE Job# 02 -46 -08 City MIAMI State FL ZIP Code 33143 Company NAIC Number If using the Elevation Certificate to obtain NFIP flood insurance, affix at least two building photographs below according to the instructions for Item A6. Identify all photographs with: date taken; "Front View" and "Rear View "; and, if required, "Right Side View" and "Left Side View." If submitting more photographs than will fit on this page, use the Continuation Page, following. Voz 02 -20 -2007 BUILDING FRONT VIEW 0 e �� (�� �� -1 � .. di? g CITY OF SOUTH MIAMI HISTORIC PRESERVATION BOARD REGULAR MEETING SUMMARY MINUTES Monday, March 31, 2008 City Commission Chambers 7:30 PM EXCERPT I. Call to order: Ms. Clyatt called the meeting to order at 7:24 p.m. II. Roll Call: Roll call was performed. Board members present constituting a quorum: Ms. Clyatt, Ms. Dison, Ms. Lahiff, Mr. Ruiz de Castilla, Ms. Shelley, Mr. Hochstim, and Mr. Kurtzman. Board members absent: and Mr. LaMonica City staff present: Sanford A. Youkilis (Acting Planning Director), Lluvia Resendiz (Administrative Assistant) V. Certificate of Appropriateness Applications HPB -08 -016 Applicant: Danilo Coloma Owner: Luis Jepeway Location: 5712 Sunset Drive (Crossroads Building) Request: Replacement of Front Fagade Windows and Doors Action: Mr. Youkilis advised that the applicant is requesting approval for the replacement of the front fagade windows and doors on a designated historic site at 5712 Sunset Drive (Crossroads Building 5700 Sunset). The applicant is proposing to replace the existing fagade on a vacant store at the first floor level of the Crossroads Building. The proposed replacement will create a new fagade which will be flush with the front building line. It will also match the fagade building line on the two abutting store fronts. The renovation will allow the applicant to add new square footage to the existing store. The "storefronts, first story" are listed as specific design element which are important to the historic appearance of the building. The application's renovation would provide a more consistent building frontage line. The replacements appear to be consistent with the existing glass windows and doors seen on the abutting store fronts. Staff recommended that the application be approved. Mr. Hochstim acknowledged that the renovation will enhance the appearance of the building. He recommended that the mullions should be black instead of white in order to make the fagade congruent to adjoining neighbors. HPB Minutes March 31, 2008 Excerpt Page 2 of 2 Motion: Mr. Kurtzman moved to approve the Certificate of Appropriateness with the condition that the metal elements of the storefront should consist of black anodized aluminum mullions to match adjacent storefronts. Mr. Hochstim seconded. Vote: 7Ayes 0 Nays XAComm Items \2008 \4- 22- 08\HPB -Mins- Excerpt Entranceway 03- 31- 08.doc SW 72nd STREET �01� Scale 1 " =20' 33' ASPHALT PAVEMENT. LOT 82 A W LARKINS Ci Z ° '121.00' (R &M) ° cc) ° G Q Z S'D R E TIC #1571 5. \o FyXIS / BUILD G #57 / LL a Y//) 3,66 z / ° IB ILDl a ,/ / 62 � ir F- U- ? Ci Z 2' a LU I J I o I o ,• • I i LESS E 10.0' - -- -- — — — — — — — — — — — — — — — — — — — — — — — — — — 132.50' (R &M) LOT 82 A W LARKINS MIAMI DAILY BUSINESS REVIEW Published Daily except Saturday, Sunday and Legal Holidays Miami, Miami -Dade County, Florida STATE OF FLORIDA COUNTY OF MIAMI -DADE: Before the undersigned authority personally appeared VERONICA PEREZ, who on oath says that he or she is the S LEGAL CLERK, Legal Notices of the Miami Daily Business Review f/k/a Miami Review, a.daily (except Saturday, Sunday and Legal Holidays) newspaper, published at Miami in Miami -Dade rF County, Florida; that the attached copy of advertisement, s' being a Legal Advertisement of Notice in the matter of CITY OF SOUTH MIAMI PUBLIC HEARING 4/22/2008 in the XXXX ` Court, was published in said newspaper in the issues of 04/10/2008 Affiant further says that the said Miami Daily Business Review is a newspaper publishedat Miami in said Miami -Dade County, Florida and that the said newspaper has heretofore been continuously published in said Miami -Dade County, Florida, each day (except Saturday, Sunday and Legal Holidays) and has been entered as second class mail matter at the post office in Miami in said Miami -Dade County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he or she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Sworn to and subscribed before me this 10 A.D. 8 (SEAL) lr_E� pm pfARIAi.MESA ESA MY C M SIG N # DD 750170 VERONICA PEREZ Ili-I now0 March 4, 2012 0.4' Bonded rnru Notary Public Underwriters N ti it CITY ,0F4 U,T�HMAMe rICk OF PUBLIC FlEdii%ANG : ' on of thBY.given thattie Cy`Gommiss e_Cty:of South 1366d6cYPublic.Heanng"s.at its regular City Commission d for TTuesday, April 22; 2008 beginning'at 7:30 p.m. ission'Chabers 6130;S m unset Drive to consider the; ONOF THE_MAYOR AND CITY COMMISSION, �.0 F- S0UTHaN11AMIi1iELATIN66T.6 A'REOUEST E FORzA�SPECIXU "OSE APPROVAL TO -- • • RESTAUFii4NT- LOCATED =AT'5734;SW THErt ;;SR (HD= OV). ";SPECIALTY.RETAIL',;: ' ,Tb V E R LAY): ZO-,N I N G; D I ST R I GT; .AND. ,HE _MAYOR ;AND CITY COMMISSION •;.. r. �OUTH;MIAMI FLORIDAi: RELATING FAA; .GERTIFICATE•_OF.APP_ROPRIATE -; . (?4 CTION, 2075.19(E)(3) OF :THE f CODE FOR THE.INSTALL:ATION.OF: A V eTHEa; :FIRST; -FLOOR'3`ARCADE HISTORIC= _COMMERCIAL:.BUILDING -' UNSETr 'DRIVEy(SHELLEY:'BUILDING); CTIVE4DATE. • - r :, flEaiAAYOR AND`:CITY COMMISSION >UTHWIAMI: FLORIDA - RELATING TO Qe CERTIF.IGATE ° OF;?APFRQPRIATE 7. �rx+aBUILDING LOGATEDAT€585f1• SUNbtI�UHIVt (JI1tLCtT'- BUILDING) }uPROUIDING�AN EFFECTIVE DATE A RE O UTION OF Tt EFMAYOR'AND`CITY`COMMISSIONS fs _ r 1;OF: THE CITYeOFrSOU�THI MIAMI; FLORIDA RELATING:'TO' ' °x�THEyISSUANCE OF - A;,,CERT.IFICRTE OF, APPROPRIATE-' ft. i NESS�PURSUANTieTO;;SECTION' 20 5- 19(E)(3) : OF'' THE LANO.DEVELOPMENT;yCODE' FOR' T:HE-- REPLACEMENT Ft;OFr.�FRONT �FAADE WINDOWS -AND ,DOORS ON -.A DESIGNATED HISTQRIC i` COMMERCIAL BUILDING , . LOCATED ',AT:, 57r12: SUNSET '"DRIVE `'(CROSSROADS: *,BUILDING) PROVIDING•AN EFFECTIVE DATE ;a 1F °'AN ORDINANCE OF THEsCtTY'OF,.SOUTH MIAMI FLORIDA; '-. ADOPTING;:THE;EVAULATION AND APP!AISAL REPORT ` L ti :r (EAR),;BASED�TEXT:;AMENDMENTS TO THE *SOLITH-MIAMr •rztCOMPREHENSIVE PLAN; .,THE' AMENDMENTS' -ARE' T. ' .-THE GOALSk3,,OBJECTIVES1'AND POLICIES;, FOR' THE Rbt`tiFOLLQWING COMPREHENSIVE PLAN` ELEMENTS''FUTURE ?, :q! AND} List' RANSPORTATIOW HOUSING ; - INFRASTRUC TURE;iCONSERVAIlON•, RECREATION AND OPEN SPACE; p^a ;INTER, GOVERNMENTAL •;.COORDINATION;' AND- 'CAPITAL �t :IMPROVEMENTS; PROVIDING FOR' SEVERABILITY, ORDI- r;� NANGES IN JCONFLICTAND PROVIDING. AN - EFFECTIVE �v, NOTICE`IS HEREBY also' given that, the regularly scheduled second - °meeting forthe month of Ap�izwas moved E rom April 15 to April 22, 2008.. ,-If'-you haveyany inquynes on the above items please contact.the,Planning De artrnents office;ati 305`663 6326 ,r¢ �; ALL''tnterested parties are mvi {ed to attend and will •be heard. KJx',i E+if.. ::i �! s.4y� Y r 3 :4Kd ,�. :. r ::1, • • Maria M. Menendez, CMC .. :.�r..I3!i= 'ftT::i , r•„tisr::L ")^ . �' :.r:.. }..', .. Cilty,Clefk Pursuant to Florida statutes _286 0105 the City hereby, advises the public: ,thatriif aspei§on'!decides to-appeal any decision'made by this Board`; IAg'enc_'16,r:Commission wdti sr'espect `to any `matter•:conside�ed at iW meetind :or:hearing;�hei.orsshe•will need a record of the proceedings, ands that:for: such;pug5ose, affectediperson miy K6ed to ensure that a verbatim record of the proceedingsiis'riiiide which recortl includes.the'testimony and' 1, z.. which the appeal is to tie based' ' � .. ::_, ._. '06-3- 64/998049M 40 00 0 N J a a a 0 Z o` a W S a f W S C, z. E 'rte ,� R.;_ �Iinl Mac -,�- kpga,based class also combining F Pilates arid,'Tai Chi,. instructed by .World Champion Martial Artist and '.7- fitness instructor'Nicole Plummer. > Top quality classes to`help people improve and maintain health in.a• } positive and fun Way. Classes held . Monday,'Tuesday, and Wednesday.' from 12:00 p.m. = 1 i00 p:m. Aeademyof ,Martial Arts 2830 Oak Ave. Coconut Grove, Fl.'33133 _ -• (30.6):'798 -1684 Challengeyoii.rfltnessQearthliiik .net <oa, -COURTESY NOTICE'. CITY OF. SOUTNAIAMI, FLORIDA` • . On Tuesday, April 22, 2008; tieginriirig at 7:30 p.m:, in the- City :Commission . Chambers, 6130 Sunset Drive, the City.Commission will hold Public Hearings - to consider the following items: A RESOLUTION. RELATING TO AA REQUEST.PURSUANT TO SECTION 20- 3.4(13)(4)(b) OF THE LAND DEVELOPMENT CODE FOR A SPECIAL USE APPROVAL TO LOCATE :A GENERAL - RESTAURANT LOCATED AT 5734 SW 72n° STREET WITHIN THE "SR (HD=OV)" SPECIALTY RETAIL; (HOMETOWN DISTRICT OVERLAY) ZONING *DISTRICT. . A RESOLUTION RELATING T0, THE ISSUANCE' OF'AC ERTIFICATE OF APPROPRIATENESS PURSUANT TO SECTION_' 5.19(E)(3) :OF THE.. LAND DEVELOPMENT CODE FOR THE.INSTALLATION OF A HANGING SIGN IN THE FIRST FLOOR ,ARCADE, OF'A- DESIGNATED HISTORIC. COMMERCIAL BUILDING LOCATED AT 5851 SUNSET DRIVE-(SHELLEY. BUILDING). — A RESOLUTION RELATING TO THE ISSUANCE OF A CERTIFICATE OF, APPROPRIATENESS PURSUANT TO SECTION 20- 5.19(E)(3) OF THE - LAND DEVELOPMENT CODE FOR THE INSTALLATION OFA WALL/FLAT SIGN ON A DESIGNATED HISTORIC COMMERCIAL�BUILDING LOCATED AT 5851 - SUNSET DRIVE (SHEL•LEY BUILDING). . A RESOLUTION.RELATING TO THE ISSUANCE OF. A'CERTIFICATEOF ' APPROPRIATENESS. PURSUANT TO. SECTION 20.- 5.19(E)(3) OF THE LAND DEVELOPMENT CODE-FOR THE" REPLACEMENT 'OF FRONT, FACADE WINDOWS AND DOORS ON 'A DESIGNATED HISTORIC" COMMERCIAL - BUILDING LOCATED AT . 5712 SUNSET:. -DRIVE F (CROSSROADS BUILDING): AN ORDINANCE ADOPTING THE EVAULATION AND "APPRAISAL REPORT (EAR) 'BASED TEXT AMENDMENTS TO THE SOUTH MIAMI COMPREHENSIVE PLAN; THE AMENDMENTS ARE TO THE`GOALS, ' OBJECTIVES, AND POLICIES• FOR THE FOLLOWING COMPREHENSIVE PLAN ELEMENTS: FUTURE' LAND USE;TRANSPORTATION; HOUSING, INFRASTRUCTURE; CONSERVATION; RECREATION AND OPEN SPACE; INTERGOVERNMENTAL COORDINATION; AND' CAPITAL.. IMPROVEMENTS. .i NOTICE IS HEREBY given that the regularly scheduled second meeting for the. month of April was moved from April 15 to April 22; 2008. If you have'any inquiries on the above items please contact the City'Clerk's office at: 305 - 663 -6326. ALL interested parties are invited to:8ttend and will be heard. Maria.M. Menendez, CMCs. . City Clerk Pursuant to Florida Statutes 286.0125, the City hereby advises the public that if a person decides I to appeal any decision made by.-this Board; Agency or Commission .with'respect to any matter • i considered at its meeting or hearing, he or she will need a record of the . proceedings, and that for such purpose, affected person may need to_ ensure that a verbatim record of the proceedings is made which record includes the: testimony and evidence upon which the appeal is to be based. ' .