04-01-08 Item 7South Miami
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.•�i�•Ep CITY OF SOUTH MIAMI 1111.
OFFICE OF THE CITY MANAGER
R INTER - OFFICE MEMORANDUM 2001
To: The Honorable Mayor & Members of the City Commission
Via: Ajibola Balogun, City Manager
From: Sanford A. Youkilis
Acting Planning Director
Date: April 1, 2008 Agenda Item No.: -
Subject: Professional Service Contract Extension
Request: A RESOLUTION OF THE MAYOR AND THE CITY COMMISSIONOF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXTEND A
CONTRACT WITH THE CORRADINO GROUP FOR THE PURPOSE OF PROVIDING
CONTINUING PROFESSIONAL CONSULTANT SERVICES NEEDED TO ASSIST THE CITY
IN THE DEVELOPMENT AND ADOPTION OF THE FOLLOWING EVALUATION AND
APPRAISAL (EAR) REPORT BASED AMENDMENTS TO THE COMPREHENSIVE PLAN:
EDUCATIONAL FACILIIES RELATED AMENDMENTS; WATER SUPPLY FACILITIES
WORK PLAN; PHASE II REVIEW AND ADOPTION OF FUTURE LAND USE MAP
CHANGES; APPROVING A CONSULTANT FEE IN THE AMOUNT OF $30,000; CHARGING
THE AMOUNT TO ACCOUNT NO. 01- 1620 -524 -3450, PLANNING CONSULTANT SERVICES;
PROVIDING AN EFFECTIVE DATE.
Request: Authorizing the City Manager to extend the current contract The Corradino Group, Inc.
for professional services in completing additional EAR Based Amendments to the South
Miami Comprehensive Plan.
Reason/Need:
The attached draft resolution is the second extension of a 2004 contract with the Corradino Group, Inc.
for professional services needed to assist the City to produce the Evaluation and Appraisal Report, the
text amendments to the Comprehensive Plan and the Educational Facilities Amendment, and the Land
Use Map amendments (first phase ). The consultant has produced excellent work which has been accepted
by the Florida Department of Community Affairs at every stage. The whereas clauses in the draft
resolution set forth a full chronology of the company's previous contracts and work accomplished.
The scope of services for the proposed extension of the contract is as follows:
(1) Complete the mandatory Educational Facilities Element and related amendments to the Capital
Improvement Element and the Intergovernmental Coordination Element; and the adoption of the
"Amended and Restated Interlocal Agreement for Public School Facility :Planning in Miami -
Dade County".
(2) Phase II and III — FLUM Amendments, the preparation, presentation, review and adoption of
Comprehensive Plan Future Land Use Map changes recommended in the 2005 -2006 EAR
Report
(3) Preparation and submission of mandatory amendments related to a Water Supply Facilities Work
Plan;
Cost: $30,000
Funding Source: Planning Dept. 01- 1620 -524 -3450, Planning Consultant Services
(current balance $33,650).
Backup Documentation:
❑ Proposed Resolution
❑ Proposed Second Extension Contract and Exhibit "A" Scope of
Services
❑ Resolution No. 218 -06 -12359
❑ Existing Agreement dated November 14, 2006
XAComm Items\2008 \4 -1 -08 \EAR Consultants - Contract Extension CM Report.doc
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND THE CITY COMMISSIONOF THE CITY OF SOUTH
MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXTEND A CONTRACT
WITH THE CORRADINO GROUP FOR THE PURPOSE OF PROVIDING CONTINUING
PROFESSIONAL CONSULTANT SERVICES NEEDED TO ASSIST THE CITY IN THE
DEVELOPMENT AND ADOPTION OF THE FOLLOWING EVALUATION AND APPRAISAL
(EAR) REPORT BASED AMENDMENTS TO THE COMPREHENSIVE PLAN:
EDUCATIONAL FACILIIES RELATED AMENDMENTS; WATER SUPPLY FACILITIES
WORK PLAN; PHASE H REVIEW AND ADOPTION OF FUTURE LAND USE MAP
CHANGES; APPROVING A CONSULTANT FEE IN THE AMOUNT OF $30,000; CHARGING
THE AMOUNT TO ACCOUNT NO. 01-1620-524-3450, PLANNING CONSULTANT SERVICES;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City of South Miami must complete the review and adoption of the following
Comprehensive Plan Amendments: Future Land Use Map Changes as recommended in the 2005 -2006
EAR Report; mandatory amendments related to Educational Facilities Element; and amendments related
to a mandatory Water Supply Facilities Work Plan; and
WHEREAS, the preparation, presentation and submittal of the Comprehensive Plan text
amendments as set forth in above Whereas clause will require that the Planning Department be
temporarily supplemented by professional consultant personnel ; and
WHEREAS, on December 21, 2004 after the submission of proposals from professional
consultants and a review by an Administrative Committee, the City Commission adopted Resolution No.
192 -04 -11971 approving a contract for $46,000 with The Corradino Group, Inc. based upon their
submission being the lowest cost estimate and being most responsive to the needs specified in the RFP;
and
WHEREAS, during the period January, 2005 thru November 14, 2006 the consultant firm The
Corradino Group, Inc. and its subcontractors successfully assisted the Planning Department and guided
the City of South Miami through the process of preparing the Comprehensive Plan Evaluation and
Appraisal Report which was subsequently accepted by the Florida Department of Community Affairs;
and
WHEREAS, on November 28, 2006 the City Commission adopted Resolution No. 218 -06 -12359
approving a contract extension with The Corradino Group, Inc. for $35,000 for continuing professional
services needed for the preparation, presentation and submittal of the Comprehensive Plan text
amendments as set forth in the Evaluation and Appraisal Report a continuation of the work done by The
Corradino Group, Inc. under the contract executed in December, 2004; and
WHEREAS, on September 25, 2007 the City Manager and The Corradino Group, Inc jointly
agreed to make a scope of services revision in the form of a change order for the purpose of having The
Corradino Group, Inc initiate Phase I -FLUM Amendments, a comprehensive data gathering and area
studies on proposed changes to the Future Land Use Map amendments recommended in the 2005 -2006
Comprehensive Plan Evaluation and Appraisal Report which report is to delivered to the City on April 1,
2008; and
WHEREAS, due to a State imposed deadline The Corradino Group, Inc in November, 2007 was
requested to assist the City beyond the existing scope of services to develop all of the required
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amendments necessary to complete the. mandatory Educational Facilities Element and related
amendments to the Capital Improvement Element and the Intergovernmental Coordination Element; and
the adoption of the "Amended and Restated Interlocal Agreement for Public School Facility Planning in
Miami -Dade County" document which amendments and documents were adopted by the City
Commission on December 18, 2007 via Resolution No.203 -07 -12588 and submitted to the Florida
Department of Community Affairs; and
WHEREAS, the City Manager is requesting authorization to extend the existing contract with
The Corradino Group, Inc in the amount of $30,000 for the provision of professional services as follows:
Phase II and III — FLUM Amendments, the preparation, presentation, review and adoption of
Comprehensive Plan Future Land Use Map changes recommended "in the 2005 -2006 EAR Report; the
preparation and submission of mandatory amendments related to a Water Supply Facilities Work Plan;
and to assist the City to complete the amendments for the Educational Facilities Element, the Capital
Improvement Element and the Intergovernmental Coordination Element; and the adoption of the
"Amended and Restated Interlocal Agreement for Public School Facility Planning in Miami -Dade
County" ; and
WHEREAS, funding for the consultant services is included in the Planning Department's FY
2007 -2008 budget expressly for this purpose.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. The City Manager is authorized to execute a change order to extend the existing
contract with The Corradino Group, Inc., in the amount of $30,000 for the provision of professional
services as follows: the preparation, presentation, review and adoption of Comprehensive Plan Future
Land Use Map changes recommended in the 2005 -2006 EAR Report; the preparation and submission of
mandatory amendments related to a Water Supply Facilities Work Plan; and to assist the City to
complete the amendments for the Educational Facilities Element, the Capital Improvement Element and
the Intergovernmental Coordination Element; and the adoption of the "Amended and Restated Inter -local
Agreement for Public School Facility Planning in Miami -Dade County" ; and
Section 2 Funding for the subject contract shall be charged as follows: $30,000 to Account No.
01- 1620 -524 -3450, Planning Consultant Services (current balance $33,650).
Section 3: This resolution shall be effective immediately upon approval.
PASSED AND ADOPTED this _ day of
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
91111:1
APPROVED:
MAYOR
COMMISSION VOTE:
May Feliu:
Vice Mayor Beasley:
Commissioner Wiscombe:
Commissioner Palmer:
Commissioner Beckman:
CITY ATTORNEY
X: \Comm Items\2008 \4- 1- 08\EAR Consultant contract Reso.doc
CONSULTING AGREEMENT
This Agreement, dated , is entered into between THE
CORRADINO GROUP (the "CONSULTANT ") and the City of.South Miami (the CITY).
1. En. - Bement. The CITY engages CONSULTANT to perform, and
CONSULTANT agrees to use its best efforts to perform, the services
specifically set forth in the Scope of Services attached hereto, and
incorporated herein by reference, as Exhibit A.
2. Term; Good Faith. The term of this Agreement shall be for a period of one
year from the date set forth above. Given the nature of the public
process entailed in securing governmental approvals, both CITY and
CONSULTANT acknowledge and commit to acting in good faith with each
other. The Parties agree to not willfully take advantage of the nature of
the public review process to manipulate the success of any particular
project to the financial or business detriment of the other Party.
3. Compensation. In consideration of the services to be rendered by
CONSULTANT during the term of this Agreement, CONSULTANT shall
receive a fee as set forth in the Scope of Services attached hereto as
Exhibit A.
4. Termination. This Agreement shall be terminable by the CITY upon 30 -day
notice to CONSULTANT. CONSULTANT will not act to deprive CITY of the
business benefit of any of the projects for which CONSULTANT negotiates
on behalf of CITY. CONSULTANT shall be entitled to any fee earned by
CONSULTANT hereunder prior to the effective date of any termination,
and payment of such fee shall be made within 30 days of being earned.
5. Venue. Venue in any proceeding instituted under this Agreement shall be
Miami -Dade County, Florida. This Agreement shall be governed by and
interpreted in accordance with the laws of the State of Florida.
6. Construction. The language in all parts of this Agreement will be
construed as a whole according to its fair meaning and not strictly for or
against any party. Each party has reviewed this Agreement with their
respective counsel. Any rule of construction to the effect that ambiguities
are to be resolved against the drafting party shall not. apply in the
interpretation of this Agreement or any amendments to it.
7. Severability. In the event a court of competent jurisdiction declares any
term or provision of this Agreement to be invalid or unenforceable for any
reason, this Agreement will remain in full force and effect, and either: (a)
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the invalid or unenforceable provision will be modified to the minimum .
extent necessary to make it valid and enforceable; or (b) if such a
modification is not possible, this Agreement will be interpreted as if that
invalid or unenforceable provision were not a part of this Agreement.
8. Entire Agreement; Modification. This Agreement constitutes the entire
understanding of the parties and supercedes any and all prior discussions,
negotiations, agreement and understandings, whether oral or written, with
respect to its subject matter. This Agreement may be modified only by a
written instrument executed by CITY and CONSULTANT.
In witness whereof, the parties have executed this Agreement on the date
set forth above. *
Joseph M. Corradino, AICP
Executive Vice President
The Corradino Group
X: \Comm Items \2008 \4 -1 -08 \EAR Consultant Contract.doc
City Manager
City of South Miami
EXHIBIT "A"
PROPOSAL FOR CONSULTANT SERVICES
CITY OF SOUTH MIAMI EDUCATIONAL FACILITIES RELATED
AMENDMENTS TO THE COMPREHENSIVE PLAN
Proposal CSM2008 -01
The following Scope of Services details the steps by which the Bell David
Planning Group (BDPG) as a sub - consultant under The Corradino Group,
proposes to assist the City in the developing and adopting amendments
necessary to comply with the educational facilities requirements. This
scope is based on the requirements in Chapter 163, F.S., guided by the
process as enumerated in said Chapter, Rule 9J -5, Florida Administrative
Code (F.A.C.) and Bell David Planning Group's experience.
Phase 1. The Educational Facilities Element for Public School Facilities,
associated amendments to the Capital Improvements and
Intergovernmental Coordination Elements and approval of the Amended
and Restated Interlocal Agreement for Public School Facility Planning in
Miami -Dade County
Bell David Planning Group will coordinate as appropriate with Miami -Dade
Public Schools through the duration of this process in order to address the
new requirements regarding the adoption of an Educational Facilities
Element by January 1, 2008.
As required by the 2005 State growth management legislation, a public
educational facilities element will be prepared to include the following
requirements;
a. Address public schools levels of service standards and
concurrency;
b. Ongoing coordination with Miami -Dade County Public Schools;
C. Location of existing and future schools sites
d. Goals, objectives and policies;
e. Monitoring Mechanisms and Procedures;
f. Other statutory requirements;
g. Maps as needed
Deliverables - Three copies each for staff review of the Educational
Facilities Element and one electronic copy of each (number of copies may
be amended as determined by the City).
Completion Dates - Educational Facilities Element- December 1, 2008
Total Cost of Phase 1. - $6,000.00 (not to exceed amount)
Phase ll. Adoption of the Educational Facilities Element for Public
School Facilities associated amendments to the Capital Improvements and
Intergovernmental Coordination Elements and approval of the Amended
and Restated Interloca/ Agreement for Public School Facility Planning in
Miami -Dade County
BDPG will present the referenced documents to the Planning Board and
City Commission in advertised public hearings in order to authorize and
approve transmittal to the Florida Department of Community Affairs (DCA),
as required by Florida Statute. Bell David Planning Group will then
transmit the appropriate number of copies to the Department of Community
Affairs and copies to designated review agencies.
BDPG will revise the proposed amendments and Interlocal to address the
objections, recommendations, and comments, if any, and will present the
amendments to the Planning Board and City Commission for adoption in
an advertised public hearing. Bell David Planning Group will then transmit
three copies to DCA and copies to designated review agencies. DCA will
issue its Notice of Intent to find the adopted amendment in compliance
within 20 days. The effective date of the amendments is approximately 45
days from submittal of the adopted amendments.
Completion Dates — Educational Facilities Element — prior to January
1, 2008
Total Cost of Phase II - $2,000 (not to exceed amount)
Total Cost of Phases 1 and II — $8,000.00 (not to exceed amount)
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Agreement Submitted by:
Joseph M. Corradino, AICP, Executive Vice -
President
Authorized Representative of The
Corradino Group .
Date:
Agreed to by:
City of South Miami
Date:
Note: Signature by The City of South Miami signifies a notice of intent to
proceed with the under the terms noted above. A facsimile signature shall
have the same legally binding effect as an original signature.
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PROPOSAL FOR CONSULTANT SERVICES FOR THE
CITY OF SOUTH MIAMI WATER SUPPLY COMPREHENSIVE PLAN AMENDMENTS
AND THE WATER SUPPLY FACILITIES WORK PLAN
The following Scope of Services details the steps by which the Corradino Group
and sub - consultant Bell David Planning Group proposes to assist the City in
developing and adopting amendments necessary to comply with the requirements
for updates to the elements of the Comprehensive Plan related to Water Supply
Planning. This scope is based on the requirements in Chapter 163, F.S., guided by
the process as enumerated in said Chapter, Rule 9J -5, Florida Administrative Code
(F.A.C.) and The Corradino Group's experience.
Phase 1. The Water Supply Facilities Work Plan and associated amendments to
the Comprehensive Plan and approval of the South Florida Regional Planning
Council.
The Corradino Group will coordinate as appropriate with South Florida Regional
Planning Council through the duration of this process in ,order to address the new
requirements regarding the adoption of amendments to the elements related to
water supply planning by June 15, 2008.
As required by the 2005 State growth management legislation, a Water Supply
Comprehensive Plan Amendment and Water Supply Facilities Work Plan will be
prepared to include the following, requirements;
The work plan must:
Address public, private and regional water supply facilities, including alternative
water supply sources;
Identify alternative and traditional water supply projects and conservation and
water reuse projects to meet future water needs;
Must plan for water supply sources for at least 10 years;
Capital Improvement Projects (if appropriate);
The Water Supply Comprehensive Plan Amendment must:
1. Adopt the work plan;
2. Require an updated work plan every 5 years within 18 months after the
governing board of a water management district approves an updated regional
water supply plan.;
3. A requirement that new development include in its application every water use
efficiency standard that will be used;
Deliverables — Two. copies for staff review of the Water Supply Plan and related
element updates and one electronic copy of each.
Completion Dates — June 15, 2008
Total Cost of Phase I. - $4,000.00 (not to exceed amount)
Phase 11. Adoption of the amendments to the Infrastructure Elements (and other
elements related to the water supply plan).
The Corradino Group will present the referenced documents to the Planning Board
and City Council in advertised public hearings in order to authorize and approve
transmittal to the Florida Department of Community Affairs (DCA), as required by
Florida Statute. The Corradino Group will then transmit the appropriate number of
copies to the Department of Community Affairs and copies to designated review
agencies.
The Corradino Group will revise the proposed amendments to address the
objections, recommendations, and comments (ORC), if any, and will present the
amendments to the Planning Board and City Council for adoption in an advertised
public hearing. The Corradino Group will then transmit three copies to DCA and
copies to designated review agencies. DCA will issue its Notice of Intent to rind
the adopted amendment in compliance within 20 days. The effective date of the
amendments is approximately 45 days from submittal of the adopted amendments.
Deliverables - Two copies each of the adopted Water Supply Plan and related
element updates and one electronic copy of each.
Completion Dates - Infrastructure Element (and related elements) Amendments -
prior to August 15, 2008
Total Cost of Phase 11- $4,000 (not to exceed amount)
Total Cost of Phases 1 and ll - $8,000.00 (not to exceed amount)
Agreement Submitted by.
Date:
Joseph M. Corradino, AICP, Executive Vice -
President
The Corradino Group
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Agreed to by:
City of South Miami
Date:
Note: Signature by the City of South Miami signifies a notice of intent to proceed
with the under the terms noted above. A facsimile signature shall have the same
legally binding effect as an original signature.
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PROPOSAL FOR CONSULTANT SERVICES
City of South Miami
Area Studies and Analysis of Potential
Future Land Use Map Amendments
Background
During the Evaluation and Appraisal Reports process it was determined
that there was a need to create additional districts to implement the vision
for the City. In addition to the need for the creation of additional districts,
there are a number of areas where the Future Land Use and /or Zoning
designations need to be amended to: ensure consistency between Future
Land Use and Zoning; provide for a more logical distribution of land uses;
provide appropriate transitions between neighborhoods and uses and;
reflect existing land uses. Proposed amendments to the Future Land Use
Map are detailed in the following Table A and are depicted by Figure II.A.3
of the City of South Miami 2006 EAR.
Table A
Figure II.A.3
Potential Future Land Use Plan Map Amendment
Location
Identifier
1.
Change Mixed Use Commercial /Residential to a category
that allows for current or existing uses plus mixed -use
commercial /residential, offices, or townhomes (limited to
two stories
2.
Change Mixed Use Commercial /Residential to a Mixed Use
category that includes Commercial /Office /Residential and
Neighborhood Center /Cultural uses, limited to 2 stories
with adequate setbacks to protect the residential areas.
6.
Change TODD and Mixed Use Commercial /Residential to
TODD in its entirety
7.
Change Mixed Use Commercial /Residential (Four stories)
to a new Hometown Center Future Land Use District
8.
Change Mixed Use Residential /Commercial to Multi- Family
Residential
9.
Change the parcels east of SW 57th Court designated
Single Family Residential to RO (Residential Office) or a
new Office designation
10.
Change Single Family Residential to POS (Parks and Open
Space) to reflect the locations of (a.) Van Smith Park and
b. All American Park
Scope of Work
This project will consist of conducting area studies and analysis of
potential Future Land Use Map Amendments for seven areas that were
identified for more in -depth review in the City of South Miami 2006
Evaluation and Appraisal Report (EAR). The area studies will be presented
to the Planning and Board and the City Commission for discussion and
further direction to staff. The potential changes are described in Table A
above, and further depicted by Figure ll.A.3 of the City of South Miami 2006
EAR.
PHASE 1 IS COMPLETED AND
NOT A PART OF THIS SCOPE
(Included here for scope continuity)
Phase 1- Data Gathering and Area Studies.
Task 1- Data Gathering and Research
• Review the City of South Miami Comprehensive Plan related to goals,
objectives and policies that would pertain to the potential changes to
the FLUM
• Review the City of South Miami Land Development Regulations
related to regulations that would pertain to changes to the FLUM
• Conduct field reviews of each of the seven areas. Take.photos and
field notes to document existing conditions.
• Review the historic resources inventory
Task 2 - Analysis and Area Studies
• Land use analysis of each area
• Concurrency review of each area
• Review each area for consistency with the Comprehensive Plan
• Review each area for compatibility with the surrounding areas
pertaining to the potential changes to the FLUM
• Determine if any new Future Land Use designations need to be
created for any of the seven areas being reviewed
• Draft new Future Land Use designations as necessary
• Review each for historic resources and natural resources
• Prepare a summary of the analysis for each of the seven areas
• Prepare an exhibit of each area with the revised Future Land Use
designation (as necessary)
• Prepare a recommendation to the City regarding the seven potential
Future Land Use Map amendments as proposed in the 2006 EAR,
including recommendations to adopt new Future Land Use
designations as may be necessary.
Phase 2 - Public Hearings and Transmit Amendments
Task 1- Public Hearings
• Two Planners will attend one Planning Board public hearing.
Attendance by the Consultants at any additional hearings will be
reimbursed at an hourly rate based on the rate schedule attached to
this Amendment as Exhibit 1.
• Two Planners will attend one City Commission public hearing.
Attendance by the Consultants at any additional hearings will be
reimbursed at an hourly rate based on the rate schedule attached to
this Amendment as Exhibit 1.
Task 2 - Transmit Amendments
• Transmit the proposed amendments to the FLUM based on the
recommendations of the Planning Board and the final vote of the City
Commission to the Department of Community of Affairs (DCA). This
task will take place immediately following authorization and approval
by the Commission to transmit.
• Transmit the proposed amendments to the FLUM based on the
recommendations of the Planning Board and the final vote of the City
Commission to the designated review agencies. This task will take
place immediately following authorization and approval by the
Commission to transmit.
Task 3 - Revise Amendments and Final Transmittal
• DCA has sixty days to provide the City with an Objections,
Recommendations and Comments (ORC) Report based on the
proposed FLUM amendments.
• Revise the proposed FLUM amendments to address the ORC, if any,
and prepare the document for presentation to the Planning Board
and the City Commission for adoption at an advertised public
hearing.
• Transmit the adopted amendments to the FLUM to the Department of
Community of Affairs (DCA). This task will take place immediately
following adoption by the Commission.
• DCA will issue its Notice of Intent to find the adopted FLUM
amendments in compliance within 20 days.
Phase 3 — Future Land Use Map and Comprehensive Plan Update
Revise the. City's existing FLUM and make revisions to the
Comprehensive Plan Goals, Objectives and Policies, as necessary.
Deliver one printer ready copy of the final updated FLUM and the
updated Comprehensive Plan, as necessary.
Deliver one electronic copy on a CD of the final update FLUM and the
updated Comprehensive Plan so that it may be uploaded to the City's
website.
Staff Meetings
This contract will include attendance at a total of four staff meetings as
follows:
• Meeting #1. This meeting will be for the purpose of discussing the
analysis and the recommendations for each of the seven areas that
are being considered for FLUM amendments.
• Meeting #2. This meeting will take place prior to the Planning Board
meeting -and it will be for the purpose of reviewing the staff report
and preparing the presentation for the pubic hearing.
• Meeting #3. This meeting will take place prior to the City
Commission meeting and it will be for the purpose of reviewing the
staff report and preparing the presentation for the pubic hearing.
• Meeting #4. This meeting is to be used as staff may deem necessary
at any time during the contract.
Any additional meetings will be billed separate from this contract at an
hourly rate based on the rate schedule attached to this Amendment as
Exhibit 1.
Deliverables
This contract will include one copy of a printer ready document which will
be drafted and revised a total of six times based on the following schedule:
• Deliverable #1 Staff Review Draft. This will include the first draft of
the summary of the analysis and recommendations to the City
regarding the seven potential Future Land Use Map amendments as
proposed in the 2006 EAR, including recommendations to adopt new
Future Land Use designations as may be necessary. The report will
also include an exhibit of each area with the revised Future Land Use
designation (as necessary). This copy is for staff's review and
approval. Revisions will be made to this first draft and transmitted to
the Planning Board for the public hearing.
• Deliverable #2 Planning Board Draft. The second copy will be the
draft to the Planning Board for their review and recommendations to
the City Commission.
• Deliverable #3 City Commission Draft. The third copy will be to
incorporate the changes recommended by the Planning Board, if
any. This copy will be for the City Commission to review and
approve for transmittal to DCA, as necessary.
• Deliverable #4 DCA First Transmittal. The fourth copy will be the first
transmittal copy to DCA, as necessary.
• Deliverable #5 DCA Final Transmittal. The fifth copy will be the final
transmittal copy to DCA, as necessary.
• Deliverable #6 Updated FLUM and Comprehensive Plan. Deliver one
printer ready copy of the final updated FLUM and the updated
Comprehensive Plan, as necessary. Deliver one electronic copy on a
CD of the final update FLUM and the updated Comprehensive Plan
so that it may be uploaded to the City's website.
Any additional deliverables or copies will be billed separate from this
contract on a cost - recovery basis.
Fees
Based on the Scope of Work as outlined above, the following is a
breakdown of the fees for services provided based on each Phase and staff
meetings:
Phase 1— Data Gathering and Area Studies COMPLETED
Task 1— Data Gathering and Research
Task 2 — Analysis and Area Studies
Phase 2 — Public Hearings and Transmit Amendments $9,000
Task 1— Summary of the project
Task 2 — Public Hearings (attendance at no more than 2 hearings)
Task 3 — Transmit Amendments
Task 4 — Revise Amendments and Final Transmittal
Phase 3 = Future Land Use Map and Comprehensive
Plan Update $2,000
Staff Meetings $3,000
• Attend 4 staff meetings
Total Fees $14,000
Submitted.
The Corradino Group
Joseph M. Corradino, A/CP
Approved and Accepted.
City of South Miami
Date: Date:
RESOLUTION NO. 218— 0 6 -12 3 5 9
A RESOLUTION OF THE MAYOR AND THE CITY COM IISSIONOF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXTEND A
CONTRACT WITH THE CORRADINO GROUP FOR THE PURPOSE OF PROVIDING
CONTINUING PROFESSIONAL CONSULTANT OPTION OF THE 240b EVALUATION
THE CITY IN THE DEVELOPMENT AND _
AND APPRAISAL REPORT CONSULTANT FEAMENDMENTS IN THE AMOUN COMPREHENSIVE OF$ 50
PLAN; APPROVING
CHARGING THE AMOUNT TO ACCOUNT NO. 01- 1620 - 524 -3450, PLANNING
CONSULTANT SERVICES; PROVIDING AN EFFECTIVE DATE.
WHEREAS, Florida State Statutes require that by December 19, 2007 the City of South Miami
must adopt all of the Comprehensive Plan amendments set forth in the 2005 -2006 Evaluation and.
Appraisal Report; and
WHEREAS, the preparation, presentation and submittal of the Comprehensive Plan text
amendments as set forth in the Evaluation and .Appraisal Report will require that the Planning
Department be temporarily,supplemented by professional consultant personnel ; and
WHEREAS, on December 21, 2004 after the submission of proposals from professional
consultants and a review by an Administrative Committee, the City Commission adopted Resolution No.
192 -04 -11971 approving a contract with The Corradino Group, Inc. based upon their submission being
the lowest cost estimate and being most responsive to the needs specified in the RFP; and
WHEREAS, during the period January, 2005 thru June , 2006 the consultant firm The Corradino
Group, Inc. and its subcontractors successfully assisted the Planning Department and guided the City of
South Miami through the process of preparing the Comprehensive Plan Evaluation and Appraisal Report
which was subsequently accepted by the Florida Department of Community Affairs; and...
WHEREAS, the preparation, presentation and submittal of the Comprehensive Plan text
amendments as set forth in the Evaluation and Appraisal Report is essentially a continuation of the work
done by The Corradino Group, Inc. under the contract executed in December, 2004; and
WHEREAS, it is appropriate for the City to expand the existing contract with The Corradino
Group, Inc in the form of a change order for the purpose of assisting the Planning Department; and
WHEREAS, the City Manager is requesting authorization to expand the existing contract with
The Corradino Group, Inc in the amount of $35,000 for the provision of professional services to assist the
Planning Department in the preparation, presentation and submittal of the Comprehensive Plan text
amendments as set forth in the Evaluation and Appraisal Report; and
WHEREAS, funding for the consultant services. is included in the Planning Department's FY
2006 -2007 budget expressly for this purpose.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIANII, FLORIDA:
- - -- RAs-- = -No,- -218 -06 -- 12359._— .- - - - - -- - -- - -- ...___.
(2)
Section 1. The City Manager is authorized to execute a change order to extend the existing
contract with The Corradino Group, Inc., in the amount of $35,000 for the provision of professional
services to assist the Planning Department the preparation, presentation and submittal of the
Comprehensive Plan text amendments as set forth in the Evaluation and Appraisal Report.
Section 2 Funding for the subject contract shall be charged as follows: $35,000 to Account No.
01- 1620 -524 -3450, Planning Consultant Services (current balance $76,800).
Section 3: This resolution shall be effective immediately upon approval.
PASSED AND ADOPTED this 16ay of 2006
ATTEST:
READ AND APPROVED AS TO FORM:
CI ORNEY
PAComm Items12006\1 I- 28- 061EAR Consultant contract Reso.doc
APPROVED:
COMMIS II N VOTE: 4-0
Mayor Feltu:
Yea
Vice Mayor Wiscombe:
absent
Commissioner Birts:
Yea
Commissioner Palmer:
Yea
Commissioner Beclanan :
Yea
t
CONSULTING AGREEMENT
This Agreement, dated November 14, 2006, is entered into between THE
CORRADINO GROUP (the "CONSULTANT ") and the City of South Miami (the CITY).
1. Engagement. The CITY engages CONSULTANT to perform, and
CONSULTANT agrees to use its best efforts to perform, the services
specifically set forth in the Scope of Services attached hereto, and
incorporated herein by reference, as Exhibit A.
2. Term; Good Faith. The term of this Agreement shall be for a period of one
year from the date set forth above. Given the nature of the public
process entailed in securing governmental approvals, both CITY and
CONSULTANT acknowledge and commit to acting in good faith with each
other. The Parties agree to not willfully take advantage of the nature of
the public review process to manipulate the success of any particular
project to the financial or business detriment of the other Party.
3. Compensation. In consideration of the services to be rendered by
CONSULTANT during the term of this Agreement, CONSULTANT shall
receive a fee as set forth in the Scope of Services attached hereto as
Exhibit A
4. Termination. This Agreement shall be terminable by the CITY upon 30 -day
notice to CONSULTANT. CONSULTANT will not act to deprive CITY of the
business benefit of any of the projects for which CONSULTANT negotiates
on behalf of CITY. CONSULTANT shall be entitled to any fee earned by
CONSULTANT hereunder prior to. the effective date of any termination,
and payment of such fee shall be made within 30 days of being earned.
5. Venue. Venue in any proceeding instituted under this Agreement shall be
Miami -Dade County, Florida. This Agreement shall be governed by and
interpreted in accordance with the laws of the State of Florida.
6. Construction. The language in all parts of this Agreement will be
construed as a whole according to its fair meaning and not strictly for or
against any party. Each party has reviewed this Agreement with their
respective counsel. Any rule of construction to the effect that ambiguities
are to be resolved against the drafting party shall not apply in the
interpretation of this Agreement or any amendments to it.
j:3550 /EAR Consulting Agreement I1 -14 -06
7. Severability. In the event a court of competent jurisdiction declares any
of __this -Agreement _to_be.invalid or..unenf.orceable for-
-any-reason, this Agreement will remain in full force and effect, and either: (a)
the invalid or unenforceable provision will be modified to the minimum
extent necessary to make it valid and enforceable; or (b) if such a
modification is not possible, this Agreement will be interpreted as if that
invalid or unenforceable provision were not a part of this Agreement.
8. Entire Agreement; Modification. This Agreement constitutes the entire
understanding of the parties and supercedes any and all prior discussions,
negotiations, agreement and understandings, whether oral or written, with
respect to its subject matter. This Agreement may be modified only by a
written instrument executed by CITY and CONSULTANT.
In witness whereof, the parties have executed this Agreement on the date
set forth above.
J�Iph M/ Co�adino, AICP
E e utiv Vic President
Tho C4rradin roup
Yvonne S. McKinley
EXHIBIT "A"
CONSULTANT SERVICES
CITY OF SOUTH MIAMI 2006 COMPREHENSIVE PLAN EVALUATION AND
APPRAISAL REPORT -BASED AMENDMENTS AND REVISIONS TO THE
2006 CAPITAL IMPROVEMENTS ELEMENT
As required by Chapter 163.3191, Florida Statutes (F.S.), each local government
in the State of Florida is required to adopt an Evaluation and Appraisal Report
(EAR) once every seven years to assess progress in implementing their
comprehensive plan. The local government is further required to adopt EAR -
based amendments to the comprehensive Plan within 18 months of the date on
which the adopted EAR is found to be sufficient by the State. For the City of
South Miami the EAR -based amendments adoption date is December 19, 2007.
In the preparation of the EAR -based amendments, the City must also take into
consideration the new 2005 statutory requirements. Specifically, Sections
163.3177(3) (a) and (b) now require an annually updated, financially feasible 5-
year schedule of capital improvements. This schedule shall include all publicly
funded, and may include privately funded, projects necessary to ensure that the
adopted level -of- service standards are achieved and maintained. The schedule
must also include all transportation improvements listed in the MPO
transportation improvement program upon which the City will rely for concurrency
and financial feasibility.
A. Scope of Services
The following Scope of Services details the steps by which the Corradino Group
and its sub - consultants proposes to assist the City in the development and
adoption of its EAR -based amendments to the Comprehensive Plan and will
include the new 5 -year capital improvement schedule in the revised Capital
Improvements Element. This scope is based on the requirements in Chapter
163, F.S., guided by the process as enumerated in Section 163.3191(12)(a) F.S.,
Rule 9J -5, Florida Administrative Code (F.A.C.) and the Team's experience in
preparing EAR -based amendments. If additional work beyond that which is
identified in the following Scope is requested, the cost, terms, and timeframe for
such work will be negotiated separately.
The Corradino Group
EAR -based Amendments and CIE 1
Phase 1. Preparation of EAR -based Amendments (Goals, Objectives
-- - - - -- - and Policies)-and Capital Improvements Schedule _
The Corradino Group and its sub - consultants will prepare text amendments to
the following Comprehensive Plan Elements: Future Land Use; Transportation;
Housing; Infrastructure; Conservation; Recreation and Open Space;
Intergovernmental Coordination; and Capital Improvements. These text
amendments will be based on the EAR recommendations and new State growth
management legislation enacted after the date of the EAR, including the new
requirements adopted in Senate Bill 360 in 2005. The Corradino Group and its
sub - consultants will coordinate as appropriate with the City and other agencies in
the preparation of these amendments and will include the new 5 -year capital
improvement schedule in the revised Capital Improvements Element, as required
in the new 2005 growth management legislation. The proposed amendments will
be provided to the City in the appropriate formats.
Proposed Phase I Completion Date - March 1 2007
Proposed Cost of Phase I - $15,000.00
Phase II. Adoption of EAR -based Amendments and Capital
Improvements Schedule
a. The Corradino Group and its sub - consultants will present the proposed
amendments, including the capital improvements schedule to the Planning Board
(up to two (2) hearings) and the City Commission, acting as the Local Planning
Agency (up to two (2) hearings), in advertised public hearings in order to
authorize and approve transmittal to the Florida Department of Community
Affairs (DCA). These tasks would be scheduled for the months of April and May
2007.
b. The Corradino Group and its sub - consultants will then transmit three
copies to the Department of Community Affairs and copies to designated review
agencies. This task would take place immediately following authorization and
approval by the Commission to transmit.
C. DCA has sixty days to provide the City with an Objections,
Recommendations and Comments (ORC) Report based on the proposed
amendments. This task should be completed by late July 2007.
d. The Corradino Group and its sub - consultants will revise the proposed
amendments and schedule to address the objections, recommendations, and
comments, if any, and will present the amendments to the Planning and Zoning
The Corradino Group
EAR -based Amendments and CIE 2
Board, if necessary, and the City Commission for adoption in an advertised
- - - - -- public hearing. This task.will be completed in Auaust, -if- necessary._ -
e. This hearing will occur within 120 days of receipt of the Objections,
Recommendations, and Comments. This task will also be completed in August,
if necessary.
f. The Corradino Group and its sub - consultants will then transmit three .
copies to DCA and copies to designated review agencies. This task would take
place, if necessary, immediately following authorization and approval by the
Commission to transmit. This task will also be completed in August, if necessary.
g. DCA will issue its Notice of Intent to find the adopted amendment in
compliance within 20 days. The effective date of the amendments is
approximately 45 days from submittal of the adopted EAR -based amendments.
The effective would be approximately mid - October.
Proposed Phase I I Completion Date - October 2007
Proposed Cost of Phase II - $5,000.00
Phase III. Comprehensive Plan Document Update (Rewrite)
The Corradino up a its sub -cons ants will evise th City's existing
Compreh sive Ian's data >va alys' sections and ake I revisions to the
newly adop Goals, Obja Policies. In ad 'o all maps will be
finalized (exc t the future lap which will be done a later date due to
any studie th t may be ke The Corradino Gr p and its sub -
consultan will p vide the 5 copes f the revis d Com ehensive Plan
and also lectronic y so th be uploaded to the ity's website..
Proposed Phase III Completion Date - January 2008
Proposed Cost of Phase III - $15,000.00
Proposed Total Project Cost - $35,000.001
1 Note: The proposed cost includes all costs and expenses to be incurred by The
Corradino Group and its sub - consultants in completing the EAR -based amendments for
the City of South Miami, with the exception of equipment rental costs and printing costs,
if any.
The Corradino Group
EAR -based Amendments and CIE 3
PROPOSED MODIFICATION TO. CONSULTING AGREEMENT
BETWEEN CITY. OF SOUTH MIAMI AND THE CORRADINO GROUP
APPROVED BY CITY COMMISSION
RESOLUTION NO. 218 -06- 12359, ON NOVEMBER 28, 2006
*Replace Phase III of Scope of Services with the following:
PHASE III COMPREHENSIVE PLAN FUTURE LAND USE MAP AMENDMENTS
The - Corradino Group and its sub - consultants will prepare a comprehensive analysis on
seven Future Land Use Map (FLUM) Amendments proposed in the South Miami
Evaluation and Appraisal Report. The analysis shall be done for Potential FLUM
Amendments No.'s 1,2,6,7,8,9 and 10 as identified on pp 12 -13 in the City's Evaluation
and Appraisal Report dated February, 2006. The comprehensive analysis shall include:
area identification, existing conditions summary, size, existing zoning, current land use
category, adjacent land use categories, proposed use designation change, basis for
proposed use designation, public facilities impact of development build out on sewers,
water, drainage, solid waste, recreation/open space, and transportation. The analysis
shall include, where required, any additional text amendments including definitions of
new Future Land Use Categories.
Proposed Phase III Completion Date- January 1, 2008
Proposed Cost of Phase III - $15,000
Joseph M. Corradino, AICP
Yvonne S. McKinley
City Manager
i of South Miami
Dfite a 7
*Section 8, p.2, of Consulting Agreement provides for modification only by a written instrument executed by City
and Consultant. There is no change to cost or completion date for Phase X.
P:\EAR Evaluation and Appraisal Report\EAR 2007 Contract Amend -doc