03-04-08 Item 2bM
South Miami
au- AiWcacity
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER- OFFICE MEMORANDUM 2001
To: The Honorable Mayor Feliu and Members of the City Commission
Via: Ajibola W. Balogun, Acting W, -Manager
Eliza Rassi, Finance Directo
From: Kathy Vazquez, Purchasing'
Date: March 04, 2008
Subject: Expenditures over $5,000.00
On March 10, 2005, the City Commission requested that purchase expenditures in excess of
the $5,000.00 be reported via the City Managers report instead of a Resolution. This procedure
was developed with the intent of full disclosure of expenditures expected to exceed $5,000.00
during a fiscal year.
During the current fiscal year two reports were submitted on October 02, 2007, and October 16,
2007. During our routine monitoring of the vendors we found that the following vendors are
expected to exceed $5,000.00 and /or are expected to exceed the previously approved amount
during the current fiscal year 2007/2008.
Vendor name
American Tire
Best Buy
CDW
Dolla`rmur
S & A Engineering &
Eugenio Santiago
House Doctor
Island Fence
Interior Universe
MC Harry Assoc
Sunbelt
Tiger Direct
Description of sys Total Est. Expenses
for F/Y 07/08
Tires $ 20,000.00
Electronics $ 15,000.00
Computer related items $ 30,000.00
sports surfaces $ 8,000.00
Structural Engineering Services $ 25,000.00
Bldg Repairs & Maint.
Fence new, repair, rentals
interior floors, blinds, etc.
Architectural /Engineering
Truck Repairs
Computer parts /equip
$25,000.00
$30,000.00
$12,000.00
$52,000.00
$15,000.00
$10,000.00
All vendors will continue to be monitored throughout the remainder of the fiscal year for Charter
compliance by Central Services. There will be additional reports through out the fiscal year as
vendor expenditures either increase or new vendors are selected.
Please let me know if you have any questions.