02-05-08 Item 5South Miami
a Attica cny
CITY OF SOUTH MIAMI ' I 1F
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM 2001
To: The Honorable Mayor Feliu and Members of the City Commission
Via: Yvonne S. McKinley, City Manager
From: W. Ajibola Balogun, REM, CFEA, Director
Public Works & Engineering Department
Date: February 5, 2008 Agenda Item No.:
Subject: Construction Contract with M. Villa & Associates, Inc. for Sunset Drive
Improvements — Phase 1
Resolution: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE
AN AGREEMENT WITH M. VILLA & ASSOCIATES, INC. FOR SUNSET DRIVE
IMPROVEMENTS — PHASE 1 CONSTRUCTION IN AN AMOUNT OF
$2,146,634.18 TO BE CHARGED TO FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION'S (FDEP) GRANT ACCOUNT NUMBERS
106 - 1726- 536 -6550 AND 106 - 1727 - 536 -6550; THE PEOPLE'S
TRANSPORTATION PLAN (PTP) FUND ACCOUNT NUMBER 124- 1730 -541-
3450, STORM WATER TRUST FUND ACCOUNT NUMBERS 111- 1730 -541-
3450 AND 111 - 1730 - 541 -6490, THE CITY'S MATCHING ACCOUNT NUMBERS
001 - 2100 - 519 -3171 AND 001 - 2100 - 519 -9932; AND THE ENCUMBRANCE
RESERVE CARRY OVER FOR THE YEAR ENDED 09/30/07 FROM ACCOUNT
NUMBER 001 - 2100 - 519 -9920; PROVIDING FOR AN EFFECTIVE DATE
Request: Authorizing the City Manager to execute construction agreement with M. Villa &
Associates, Inc. for Sunset Drive Improvements — Phase 1.
Reason /Need: In accordance with the adopted conceptual design for Sunset Drive
improvements, we have completed the final construction design plans
and bid phase analysis for the project.
In an effort to secure competitive prices, Phases 1 & 2 of the project were
advertised to bid, with phase II to be added or awarded for construction
when funding becomes available. The Notice. of Bid Invitation for the
construction, bid was publicly advertised on November 5, 2007 and
November 13, 2007, with pre -bid conference held on Monday, November
19, 2007. The sealed bids were publicly opened on Wednesday,
December 5, 2007. Five bidders responded with bids ranging from
$2,146,634.18 to $3,588,443.00 for phase 1. Although the Bid Opening
Report shows Solo Construction's bid as $1,979,897.50, but after
reviewing and tabulating the bids we found -out that Solo Construction
made a mathematical error, thus changing their bid to $2,289,897.50. We
have worked with our engineering consultant (C3TS) to review the rest of
the bids and check references. Attached is the recommendation letter
Page 1 of 6
submitted by C3TS recommending M. Villa & Associates, Inc. as the
lowest responsive bidder.
Cost: $2,146,634.18
Funding Source: Funding will be from the following account numbers:
Account No.
Amount
Account Balance
106- 1726- 536 -6550
$662,000.00
$662,000.00
J 106 - 1727 - 536 -6550
$298,476.18
$298,477.00
124- 1730- 541 -3450
$601,158.00
$601,158.00
111- 1730 - 541 -3450
$ 30,000.00
$162,357.60
111 - 1730 - 541 -6490
$160,000.00
$160,000.00
001 - 2100 - 519 -3171
$175,000.00
$175,000.00
001 - 2100- 519 -9932
$70,000.00
$ 70, 000.00
001 - 2100- 519 -9920
$150,000.00
$199,040.41
Backup Documentation:
❑ Proposed Resolution
❑ Bid Opening Report
❑ Tabulated Bids
❑ Certified Advertised Notice of Bid Invitation
❑ Engineer of Record's letter of recommendation
❑ Reference Check for the
Contractor
❑ Copy of Section 00500 (Contract) of the Project Manual
❑ The Project's Conceptual
Design Plans
Page 2 of 6
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RESOLUTION NO.:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT WITH M. VILLA & ASSOCIATES, INC. FOR SUNSET DRIVE
IMPROVEMENTS — PHASE 1 CONSTRUCTION IN AN AMOUNT OF $2,146,634.18
TO BE CHARGED TO FLORIDA DEPARTMENT OF ENVIRONMENTAL
PROTECTION'S (FDEP) GRANT ACCOUNT NUMBERS 106 - 1726- 536 -6550 AND
106 - 1727 - 536 -6550; THE PEOPLE'S TRANSPORTATION PLAN (PTP) FUND
ACCOUNT NUMBER 124 - 1730 - 541 -3450, STORM WATER TRUST FUND ACCOUNT
NUMBERS 111 - 1730 - 541 -3450 AND 111 - 1730 - 541 -6490, THE CITY'S MATCHING
ACCOUNT NUMBERS 001 - 2100 - 519 -3171 AND 001- 2100 - 519 -9932; AND THE
ENCUMBRANCE RESERVE CARRY OVER FOR THE YEAR ENDED 09/30/07 FROM
ACCOUNT NUMBER 001 - 2100 - 519 -9920; PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the Mayor and City commission wishes to provide infrastructure improvements and
traffic calming along Sunset Drive from SW 62nd Avenue to US -1 (known as Sunset Drive Improvements
— Phase 1); and
WHEREAS, the Mayor and City Commission authorize the City Manager to execute a
construction contract with M. Villa & Associates, Inc. for the Sunset Drive Improvements — Phase 1
project in an amount of $2,146,634.18.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: That the Mayor and City Commission authorize the City Manager to execute
construction contract with M. Villa & Associates, Inc. for the Sunset Drive Improvements — Phase 1
project in an amount of $2,146,634.18.
Section 2: That the project's construction cost shall be charged to the following accounts with
the associated balances:
Account No.:
106- 1726- 536 -6550
106- 1727 -536 -6550
124- 1730- 541 -3450
111- 1730- 541 -3450
111- 1730- 541 -6490
001 - 2100- 519 -3171
001 - 2100- 519 -9932
001 - 2100- 519 -9920
Amount
$662,000.00
$298,476.18
$601,158.00
$ 30,000.00
$160,000.00
$175,000.00
$ 70,000.00
$150,000.00
Page 5 of 6
Account Balance
$662,000.00
$298,477.00
$601,158.00
$162,357.60
$160,000-00
$175,000.00
$ 70,000.00
$199,040.41
Section 3: The attached exhibit is incorporate by reference into this resolution.
PASSED AND ADOPTED this day of 2008.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM
CITY ATTORNEY
Include File Name and Path -�/
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Feliu:
Vice Mayor Wiscombe:
Commissioner Palmer:
Commissioner Birts:
Commissioner Beckman:
RID OPENING REPORT
Bids were opened on: Wednesday, December 5, 2007 at: 3:05pm
For: Sunset Drive Improvements Phase I & II -007 -1205
Pre -Bid Estimate: $2.3M
CONTRACTORS:
`UIT,
BID AMOUNTS:
THE ABOVE BID AMOUNTS HAVE NOT BEEN CHECKED.
THE BID TOTALS ARE SUBJECT TO CORRECTION AFTER THE BIDS HAVE BEEN COMPLETELY
REVIEWED.
City Clerk's
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THE ABOVE BID AMOUNTS HAVE NOT BEEN CHECKED.
THE BID TOTALS ARE SUBJECT TO CORRECTION AFTER THE BIDS HAVE BEEN COMPLETELY
REVIEWED.
City Clerk's
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ai
MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday, Sunday and
Legal Holidays
Miami, Miami -Dade County, Florida
STATE OF FLORIDA
COUNTY OF MIAMI -DADE:
Before the undersigned authority personally appeared
O. V. FERBEYRE, who on oath says that he or she is the
VICE PRESIDENT, Legal Notices of the Miami Daily Business
Review f /k/a Miami Review, a daily (except Saturday, Sunday
and Legal Holidays) newspaper, published at Miami in Miami -Dade
County, Florida; that the attached copy of advertisement,
being a Legal Advertisement of Notice in the matter of
CITY OF SOUTH MIAMI.
NOTICE OF BID INVITATION - BID NO. C107 -1205
in the XXXX Court,
was published in said newspaper in the issues of
11/05/2007 11/13/2007
Affiant further says that the said Miami Daily Business
Review is a newspaper published at Miami in said Miami -Dade
County, Florida and that the said newspaper has
heretofore been continuously published in said Miami -Dade County,
Florida, each day (except Saturday, Sunday and Legal Holidays)
and has been entered as second class mail matter at the post
office in Miami in said Miami -Dade County, Florida, for a
period of one year next preceding the first publication of the
attached copy of advertisement; and affiant further says that he or
she has neither paid nor promised any person, firm or corporation
any discount, rebate, commission or refund for the purpose
of securing ttjrs aadvertisem publication in the said
newspaper./
Sworn to and subscribed before me this
13 ER A. . 2007
(SEAL)
O. V. FERBEYRE personally known to me
MAMA 1.1iESA
Q T P40TARY PUBLIC STATE OF FLORIDi
Commission #DD293855
Expires: MARCH 04, 2008
� fir
u
- - 1927
t0RIV
NOTICE OF; BID INVITATION
CITYOF SOUTN'MIAMI"
The'City`of South Miami will receive sealed proposals until 3:00 P M
local time, Wednesday,_ December 5, 2007 at�the °City Clerk's office;'
1 South. Miami City Hail 6130`Sunset Drive; South Miami, Florida 33143;1
for the' following project:
SUNSET DRIVE IMPROVEMENTS = PHASE I & II
(SW 62nd Avenue to us-1 and City Hatt)
The project consists of the reconstruction of Sunset Dnve,(from SW
62nd Avenue to US -1) and also of the parking lots surrounding City hall
located at 6130 Sunset Drive: Project elements iriclude demolition; curb,'
pavers; drainage, sidewalks, paving, :landscaping, lighting, electrical,
irrigation, street furniture and architectural features.
Bids `will be opened- publicly at or shortly after 3:05 P.M. on
Wednesday, December 51 2007 at the South Miami City Hall, City
Commission Chambers;
33143. 6130 - Sunset Drive, South . Miami, Florida
Bid documents may be obtained on or after Monday, November 5,
2007 from South Miami City Hall, City Clerk's office, 6130 Sunset Drive;
South Miami, Florida 33143. A $150.00 non - refundable deposit per set of
plans and specifications is required
or
The bid will be awarded to the lowest responsible responsive bidder. If,
however, the City Manager deems it to be in the best interest of the City
Of South Miami, the City of South Miami reserves the right to reject any
and all bids, to waive any informalities or minor defects in any bids, and to
increase or decrease the quantities shown in the Bid Form. _
Bids, which contain irregularities of any kind, may be- rejected as
informal. .
A non - mandatory pre -bid conference will be held at. South Miami City
Hall, City Commission Chamber, 6130 Sunset Drive, South Miami,
Florida 33143, at 10:00 A.M. local time on Monday, November 19th,
2007. All interested contractors are invited to attend.
The City of South Miami is an Equal Opportunity Employer and
encourages the participation of certified Black MBE contractors:
Maria M. Menendez, CMC
11/5 -13 City Clerk
07- B- 13/913673M
January 25, 2008
City of South Miami
E n g i n e e r s Public Works Department
Architects
4795 SW 751h Avenue
Planners
Miami, Florida 33155
Attention: W. Ajibola Balogun, REM
Public Works Director & Assistant City Manager
Reference: Sunset Drive Improvements Phase 1 (62nd Avenue to US -1)
City of South Miami
Bid No. CI 07 -1205
C3TS Project No.: 1929 -26
EB0005022
AAC0021 42 Dear Mr. Balogun:
The bids for the above referenced project have been carefully reviewed and the results have
been tabulated. Although at the Bid Opening on December 5, 2007 the apparent low bidder was
Solo Construction, their bid contained a significant mathematical error, which upon correction
displaced their rank as the lowest bidder. Solo Construction has been informed of, and has
acknowledged, their mathematical error on the bid.
The next lowest responsible, responsive bidder is M. Vila & Associates. We recommend that
the contract be awarded to M. Vila & Associates, Inc., in the amount of $2,146,634.18 for
Sunset Drive Improvements Phase I; their construction experience is directly applicable to this
project, and their references were very favorable. We have contacted M. Vila & Associates
regarding their position as the low bidder; they are looking forward to working for the City on this
project.
If you have any questions, or need additional information, please do not hesitate to contact me
at (305) 445 -2900, or via e-mail at RichardB @C3TS.com.
Sincerely,
Corzo Castella Carballo Thompson Salman, P.A.
Richard. Blanco, R.E.
Project Manager
\\Gablesdatsltrnixed work \01929 -26 Sunset Drlve tmprovementAPhase 05 Bid Coordian0on \Rea Award Letter 21doc
901 Ponce cle Leon Blvd., Suite 900 Coral Gables, Florida 33134 305.445.2900 1.800.448.0227 Facsimile 305.445.3366
Web Site: w vw.c3ts.com Equal Opportunity Employer
BIDDER REFERENCE VERIFICATION CHECKLIST
PROJECT: o v S -Dv-, T-)M
PROJECT NO.: 0 BID DATE: C.• , zoo 1
OWNER: 0'k O4 .SO 11AiA � M .
s
. a
BIDDER: tl� t' Vt SC)U
REFERENCES:
1. Reference: Pbo-T
Contact Person Listed:
Phone Number: li � 3 (0 � Fax Number:
Address:
Job Description: Ef 1
WIRITIM
Questions:
a) Did Contractor complete work? Yes No
b) Was the work considered satisfactory? Yes No
c) Was the work completed on schedule? Yes No
d) Comments: - �nC� T)y- � G y,/ , 0"C.-
.. _1'c;
2. Reference:
1
k
Contact Person Listed: C�S r/�, i �AU
Phone Number: °E i ° Fax Number:
Address: — Z71 - VW BUY, S -fC P01 _lq _t_i°�
Questions:
a) Did Contractor complete work? Yes No
b) Was the work considered satisfactory? Yes No
c) Was the work completed on schedule? Yes No
d) Comments: YW 0- it LA At ejA OA
3. Reference: kMftDC) I�it � e-.-z, . 1 k e� 0-� 64eq '1313ckvpt
Contact Person Listed: AemW tai ,---) 1�3 y- e - �ub l it- \-Occ tr-s lPu
Phone Number: 765 � (� 76, J- Fax Number:
Address: _8_b W. M L -bI\\n- X a E., Ka c, t, -73 4
Job Description: a&N 1'0 P,,) ( LAI b - 0 aO\J 5 vvtr---- QT5
Questions:
a) Did Contractor complete work?
b) Was the work considered satisfactory?
c) Was the work completed on schedule?
d) Comments:
a es
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No
No
No
N: \01314_Medley \01314_015 Wastewater Facilities \0006 -Const Adm & SSES Rept\Bids \C3TS Contractor Refernce Verification Checklist.doc
Engineering & Construction Department
Contractor References
Based on Experience, Ability and Financial Standing
r t 1 R`t/� is a potential contractor for
the �}e{1S i �r. AafL,v �j . -p p I It is our practice to obtain
references from individuals and companies who have worked with. a potential contractor. - The above
company has included you and/or your company as a reference. We would greatly appreciate your
prompt response to the following inquiry as it applies to the nature or your relationship with the
company. Those that do not apply should be left blank.
Please rate the consultant as follows:
1— poor 2 — average 3 — above average 4- very good 5- excellent
Reference given by:
Name & Title W}��
Address: Mn 111 "A
City /St/Zip 1 L- '33 TL
Telephone ( Ci --?.3 (V
Date /)eC, 1
Reference check conducted by:
Name: Pa.,'61 C) S
(-I 12�`T S
If you have any question about this form, please call (305)663 -6350.
1
2
3
4
5
Criteria
A. Ability to complete project on time
B. Ability to stay within the budget
C. Quality of work
D. Financial standing if applicable)
E. Experience in their line of work
Additional Comments (May indicate last project /transaction with contractor):
Reference given by:
Name & Title W}��
Address: Mn 111 "A
City /St/Zip 1 L- '33 TL
Telephone ( Ci --?.3 (V
Date /)eC, 1
Reference check conducted by:
Name: Pa.,'61 C) S
(-I 12�`T S
If you have any question about this form, please call (305)663 -6350.
Engineering & Construction Department
Contractor References
Based on Experience, Ability and Financial Standing
(-4" ctf g� : C < is a potential contractor for
the Su"Sfk Tm A fbV k3 Q .R- 7, .. It is our practice to obtain
references from individuals` and companies who have worked with a potential contractor. The above
company has included you and/or your company as a reference. We would greatly appreciate your
prompt response to the following inquiry as it applies to the nature or your relationship with the
company. Those that do not apply should be left blank.
Please rate the consultant as follows:
1— poor 2 — average 3 — above average 4- very good 5- excellent
Reference given by:
Reference check conducted by:
Name & Title oS\if- Avwkv Name: cb� 0 G oy,�sck
C :,'VC4 ULLX�tb C�3TS
Address: 231-7 1% Vre)A Sf'
City /St/Zip L4bllyvvnod , k, '330
Telephone���
Date �. g
B
If you have any question about this form, please call (305)663 -6350.
1
2
3
4
5
Criteria
A. Ability to complete project on time
B. Ability to stay within the budget
C. Quality of work
D. Financial standing (if applicable)
E. Experience in their line of work
Additional Comments (May indicate last project /transaction with contractor):
Reference given by:
Reference check conducted by:
Name & Title oS\if- Avwkv Name: cb� 0 G oy,�sck
C :,'VC4 ULLX�tb C�3TS
Address: 231-7 1% Vre)A Sf'
City /St/Zip L4bllyvvnod , k, '330
Telephone���
Date �. g
B
If you have any question about this form, please call (305)663 -6350.
Engineering & Construction Department
Contractor References
Based
c on Experience, Ability and Financial Standing
• V { 1111 � -.7°'1 J3" ., _ . !.� Bill._ . le a -r r
the Q1 , , ' , + It is our practice to obtain
references from individuals and companies who have worked with a potential contractor. The above
company has included you and /or your company as a reference. We would greatly appreciate your
prompt response to the following inquiry as it applies to the nature or your relationship with the
company. Those that do not apply should be left blank.
Please rate the consultant as follows:
1— poor 2 — average 3 — above average 4- very good 5-excellent
Reference given by:
Name & Title kcwtii\1 Qp 1\J U. a G
Address: i
City /St/Zip 149-\/ d y� 0 — E�
Telephone !0(®
Date ail +Io
Reference check conducted by:
Name: qT C'_ t--3l \SO0
If you have any question about this form, please call (305)663 -6350.
1
2
3
4
5
Criteria
A. Ability to complete project on time
B. Ability to stay within the budget
C. Quality of work
D. Financial standing (if applicable)
E. Experience in their line of work
Additional Comments (May indicate last project /transaction with contractor):
ccd I"k c® YO ptmy -W W Oev. L") .rTkf • VJ D C UD3 O LMT OZAIJ
Reference given by:
Name & Title kcwtii\1 Qp 1\J U. a G
Address: i
City /St/Zip 149-\/ d y� 0 — E�
Telephone !0(®
Date ail +Io
Reference check conducted by:
Name: qT C'_ t--3l \SO0
If you have any question about this form, please call (305)663 -6350.
w
SECTION 00500
ICONTRACT
THIS AGREEMENT, made and entered into this day of , 20 , A.D., by
and between the City of South Miami, party of the first part (hereinafter sometimes called the
"Owner "), and _ party of the second part (hereinafter
sometimes called the "Contractor ").
WITNESSETH: That the parties hereto, for the consideration hereinafter set forth, mutually
agree as follows:
1.01 SCOPE OF THE WORK
A. The Contractor shall furnish all labor, materials, equipment, machinery, tools,
apparatus, and transportation and perform all of the work shown on the Drawings
and described in the Project Manual entitled:
SUNSET DRIVE IMPROVEMENTS - PHASE I
(SW 62 "d Avenue to US -1 )
CITY OF SOUTH MIAMI, FLORIDA
as prepared by Corzo Castella Carballo Thompson Salman, P.A. acting as, and in
the Contract Documents entitled the Owner's Engineer, and shall do everything
required by this Contract and the other Contract Documents.
1.02 THE CONTRACT SUM
A. The Owner shall pay to the Contractor for the faithful performance of the Contract, in
' lawful money of the United States, and subject to addition and deductions as
provided in the Contract Documents, as follows:
B. Based upon the price shown in the Proposal heretofore submitted to the Owner by
the Contractor, a copy of said Proposal being a part of these Contract Documents,
the aggregate amount of this Contract is the lump sum of
Dollars ($ ).
1.03 COMMENCEMENT AND COMPLETION OF WORK
A. The Contractor shall commence work on the date established in the Notice to
Proceed.
B. The Contractor shall prosecute the work with faithfulness and diligence and shall be
substantially complete with the work not later than two hundred seventy (270)
calendar days after the commencement date established in the Notice to Proceed.
The work shall be completed and ready for final payment within sixty (60) calendar
days from the date certified by City's Project Engineer as the date of substantial
00500 -1 1929 -26
completion.
1.04 CONTRACTOR'S ACCEPTANCE OF CONDITIONS
A. The Contractor hereby agrees that he has carefully examined the sites for the work
to be performed and has fully satisfied himself that such sites are correct and
suitable ones for the work to be performed and he assumes full responsibility
therefore. The provisions of this Contract shall control any inconsistent provisions
contained in the specifications. All Drawings, Specifications and Contract items
contained in this Project Manual have been read and carefully considered by the
Contractor, who understands the same and agrees to their sufficiency for the work to
be done. It is expressly agreed that under no circumstances, conditions or situations
shall this Contract be more strongly construed against the Owner than against the
Contractor and his Surety.
B. Any ambiguity or uncertainty in the Drawings or Project Manual shall be interpreted
and construed by the Owner's Engineer and his decision shall be final and binding
�j upon all parties.
® C. It is distinctly understood and agreed that the passing, approval and /or acceptance
of any part of the work or material by the Owner, his Engineer, or by any agent or
representative as in compliance with the terms of this Contract and /or of the Project
Manual covering said work, shall not operate as a waiver by the Owner of strict
compliance with the terms of this Contract, and /or the Project Manual covering said
work; and the Owner may require the Contractor and /or his insurer to repair, replace,
restore and /or make to comply strictly.and in all things with this Contract and the
Project Manual any and all of said work and /or services which within a period of one
year from and after the date of the passing, approval, and /or acceptance of any such
work or services, are found to be defective or to fail in any way to comply with the
Drawings and Specifications. This provision shall not apply to materials or
equipment normally expected to deteriorate or wear out and become subject to
normal repair and replacement before their condition is discovered. The Contractor
shall not 'be required to do normal maintenance work under the guarantee
provisions. Failure on the part of the Contractor and /or his insurer, immediately after
Notice to either, to repair or replace any such defective materials and
workmanship shall entitle the Owner, if it sees fit, to replace or repair the same and
recover the reasonable cost of such replacement and /or repair from the Contractor
and /or his insurer, who shall in any event be jointly and severally liable to the Owner
for all damage, loss and expense caused to the Owner by reason of the Contractor's
breach of this Contract and /or his failure to comply strictly and in all things with this
Contract and with the Drawings and Specifications.
1.05 LIQUIDATED DAMAGES
A. It is mutually agreed that time is of the essence of this Contract and should the
Contractor fail to complete the work within the specified time, or any authorized
extension thereof, there shall be deducted from the compensation otherwise to be
paid to the Contractor, and the Owner will retain the amount of Five Thousand
Dollars ($5,000.00) per calendar day as fixed, agreed, and liquidated damages for
each calendar day elapsing beyond the specified time for completion or any
authorized extension thereof, which sum shall represent the actual damages which
the Owner will have sustained by failure of the Contractor to complete the work
within the specified time; it being further agreed that said sum is not penalty, but is
the stipulated amount of damages sustained by the Owner in the event of such
default by the Contractor.
00500 -2 1929 -26
B. For the purposes of this Article, the day of final acceptance of the work shall be
considered a day of delay, and the scheduled day of completion of the work shall be
considered a day scheduled for production.
1.06 PARTIAL AND FINAL PAYMENTS
A. In accordance with the provisions fully set forth in the General Conditions, and subject to
additions and deductions as provided, the Owner shall pay the Contractor as follows:
1. Within 60 days after receipt of the Contractor's request for partial payment bythe
Owner, the Owner shall make partial payments to the Contractor, on the basis of
the estimate of work as approved by the Owner's Engineer, for work performed
during the preceding calendar month, less ten percent (10 %) of the amount of
such estimate which is to be retained by the Owner until all work has been
performed strictly in, accordance with this Agreement and until such work has
been accepted by the Owner.
2. Upon submission by the Contractor of evidence satisfactory to the Owner that all
payrolls, material bills and other costs incurred by the Contractor in connection
with the work have been paid in full, and also, after all guarantees that may be
required in the specifications have been furnished and are found to be
acceptable by the Owner, final payment on account of this Agreement shall be
made within sixty (60) days after completion by the Contractor of all work covered
by this Agreement and acceptance of such work by the Owner.
1.07 ADDITIONAL BOND
A. It is further mutually agreed between the parties hereto that if, at any time after the
execution of this Agreement and the Performance and Payment Bonds hereto attached
for its faithful performance, the Owner shall deem the surety or sureties upon such bonds
to be unsatisfactory, or if, for any reason; such bond(s) ceases to be adequate to cover
the performance of the work, the Contractor shall at his expense, and within three (3)
days after the receipt of Notice from the Owner to do so, furnish an additional bond or
bonds, in such form and amount, and with such sureties as shall be satisfactory to the
Owner. In such event, no further payment to the Contractor shall be deemed due under
this Agreement until such new or additional security for the faithful performance of the
work shall be furnished in the manner and form satisfactory to the Owner.
1.08 SOVEREIGN IMMUNITY AND ATTORNEY'S FEES
The City does not waive sovereign immunity for any claim for breach of contract except
for payment of any amount owed under the contract; provided, however, that in any
action arising out of or to enforce this Agreement, the prevailing party shall be entitled to
its reasonable attorney's fees and costs, including, but not limited to paralegal costs, and
computer research costs. The parties shall not be liable for the prejudgment interest.
1.09 MEDIATION
Any claim or dispute arising out of or related to this agreement shall be subject to
informal mediation as a condition precedent to the institution of legal or equitable
proceedings by either party. Both parties waive the right to arbitration. The parties shall
00500 -3 1929 -26
proceedings by either party. Both parties waive the right to arbitration. The parties
shall share the mediator's fee and any filing fees equally. The mediation shall be
held in Miami -Dade County, Florida, unless another location is mutually agreed
upon. Agreements reached in mediation shall be enforceable as settlement
agreements in the circuit court for the 11th Judicial Circuit for the State of Florida.
1.10 SIGNATORY AUTHORITY
The officials executing this Agreement warrant and represent that they are
authorized by their respective agency to enter into a binding agreement.
1.11 LIENS
Contractor is prohibited from placing a lien on the City's property. This prohibition
shall apply to, inter alia, all subconsultants and subcontractors, suppliers and labors.
1.12 INCORPORATE BY REFERENCE DOCUMENTS ENCLOSED IN PROJECT
MANUAL
The contract enclosed within the "Project Manual for Sunset Drive Improvements —
Phase I & II (SW 62nd Avenue to US -1 and City Hall) Phase I & ll, City of South
Miami, City's BID No.: Cl 07- 1205" and all attachments in the Manual and the
Construction Drawings shall be incorporated by reference into the contract, as
exhibits to the contract. Between the contract and the attachments in the manual,
the provisions of the contract shall control should there be any inconsistency in the
documents.
1.13 TRANSFER AND ASSIGNMENT
A. None of the work or services under this contract shall be subcontracted beyond that
shown on List of Major Sub - Contractors (page 00300 -4 of the Proposal) unless
Contractor obtains prior written consent from the City. Approved subcontractors
shall be subject to each provision of this contract and Contractor shall be responsible
and indemnify the City for all subcontractors' acts, errors or omissions.
B. The Contractor shall not assign, transfer or pledge any interest in this contract
without the prior written consent of the City; provided, however, that claims for money
by the Contractor from the City under this contract may be assigned, transferred or
pledged to a bank, trust company, or other financial institution without the City's
approval. Written notice of any assignment, transfer or pledge of funds shall be
furnished within 10 days by the Contractor to the City.
1.14 EXAMINATION AND RETENTION OF CONTRACTOR'S RECORDS
A. The City, or any of their duly authorized representatives, shall, until 3 years afterfinal
payment under this contract, have access to and the right to examine any of the
Contractor's books, ledgers, documents, papers, or other records involving
transactions related to this contract for the purpose of making audit, examination,
excerpts, and transcriptions.
B. The Contractor agrees to include in first -tier subcontracts under this contract a
clause substantially the same as subparagraph 1.14.A. above. "Subcontract," as
used in this clause, excludes purchase orders not exceeding $10,000.
00500 -4 1929 -26
1.15
1.16
1.17
1.18
1.19
C. The right to access and examination of records in subparagraph 1.14.A. shall
continue until disposition of any mediation, claims, litigation or appeals.
OWNERSHIP OF DOCUMENTS
All documents, reports, plans, specifications or other records, including electronic
records, resulting from the services rendered by the Contractor under this contract
shall be deemed the property of the City and the City shall have all rights incident to
this ownership. The Contractor acknowledges that all documents prepared under
this contract shall be public records, and shall be subject to public inspection and
copying, as provided by Florida Statutes chapter 119. Upon conclusion of this
contract and any extensions, all documents shall be delivered by the Contractor to
the City. The Contractor shall have the right to retain copies of the documents at the
Contractor's expense.
SEVERABILITY
Should any paragraph or any part of any paragraph of this contract be rendered void,
invalid or unenforceable by any court of law, for any reason, the determination shall
not render void, invalid or unenforceable any other section or part of any section of
this contract.
CONTINGENCY FEE AND CODE OF ETHICS WARRANTY
A. Contractor warrants that neither it, nor any principal, employee, agent, representative
or family member has promised to pay, and Contractor has not, and will not, pay a
fee the amount of which is contingent upon the City awarding this contract to
Contractor.
B. Contractor warrants that neither it, nor any principal, employee, agent, representative
or family member has procured, or attempted to procure, this contract in violation of
any of the provisions of the Miami -Dade County or the City of South Miami conflict of
interest and code of ethics ordinances.
C. A violation of this paragraph will result in the termination of the contract and forfeiture
of funds paid, or to be paid, to the Contractor.
WARRANTY OF AUTHORITY
The signatories to this contract warrant that they are duly authorized by action of
their respective city commission, board of directors or other authority to execute this
contract and to bind the parties to the promises, terms, conditions and warranties
contained in this contract.
INDEPENDENT CONTRACTOR
The Contractor is furnishing its services as an independent Contractor and nothing in
this contract shall create any association, partnership orjoint venture between the
parties, or any employer - employee relationships.
00500 -5 1929 -26
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IN WITNESS WHEREOF the parties hereto have executed this Agreement on the day and date first
above written in five (5) counterparts, each of which shall, without proof or accounting for the other
counterparts, be deemed an original Contract.
(Seal)
Attest:
City Clerk
City's Resolution No.
WITNESS: (If corporation, attach
Seal and attest by Secretary)
APPROVED AS TO FORM AND
LEGALITY:
City Attorney
City of South Miami, Florida
Party of the First Part
By:
City Manager
Contractor
Party of the Second Part
By:
Title
APPROVED AS TO FINANCE:
By:
Director of Finance
City of South Miami
(*) In the event that the Contractor is a Corporation, the following certificate of resolution of the Board of
Directors of the Corporation, authorizing the officer who signs the Contract to do so in its behalf shall be
completed.
00500 -6.
1929 -26
CERTIFICATE
(Sample)
STATE OF FLORIDA)
ss
COUNTY OF )
HEREBY CERTIFY that a meeting of the Board of Directors of
a corporation under the laws of the State of
held on , 20 , the following resolution was duly
passed and adopted:
"RESOLVED, that , as President of the
corporation, be and he is hereby authorized to execute the Contract dated , 20 ,
between the CITY OF SOUTH MIAMI, a municipal corporation, and this corporation, and that this
execution thereof, attested by the Secretary of the corporation and with corporate seal affixed, shall be
the official act and deed of this corporation."
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the
corporation this day of , 20
Secretary.
END OF SECTION
00500 -7 1929 -26
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