01-22-08 Item 5South Miami
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CITY OF SOUTH MIAMI
� INCORPORATED �
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM 2001
To: The Honorable Mayor & Members of the City Commission
Via: Yvonne S. McKinley, City Manager
From: W. Ajibola Balogun, REM, CFEA, Director
Public Works & Engineering Department
Date: January 22, 2008 Agenda Item No.:
Subject: Approval of Service Work Order with Florida Power & Light.
Request: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE
A WORK ORDER WITH FLORIDA POWER & LIGHT (FPL) FOR' A
ENGINEERING & INSTALLATION OF DECORATIVE STREET LIGHTS ALONG
SUNSET DRIVE IN AN AMOUNT OF $75,306.00 TO BE CHARGED TO
ENCUMBRANCE RESERVE CARRY OVER FOR THE YEAR ENDED 09/30/07
FROM ACCOUNT NUMBER 001 - 2100 - 519 -9920; PROVIDING FOR AN
EFFECTIVE DATE
Request: Authorizing the City Manager to approve a service work order with Florida Power
& Light for decorative street lights along Sunset Drive..
Reason/Need: As with every infrastructure improvements within our hometown district,
we plan to install FPL's decorative street lights along Sunset Drive
between US -1 and SW 62nd Street. FPL's scope of work will include:
• To prepare Electrical Engineering design plans for 18 streetlight
fixtures for the proposed street improvements along Sunset Drive.
• Installation of 18 Acrylic Acorn light fixtures with 100 Watt Metal
Halide lamps.
• Installation of 6 —15 feet Washington style black concrete poles.
• To provide several linear feet of 2 -inch poly -vinyl chloride pipe and
install conduit & pull boxes need for the light fixtures.
With this agreement, FPL will maintain the proposed lights for the City.
Cost: $75,306.00
Funding Source: From the City's encumbrance reserve carry-over for the year ended
09/30/07 from account number 001 - 2100 - 519 -9920, with account balance
of $274,346.41.
Backup Documentation:
❑ Proposed Resolution
❑ FPL's Cost Calculation sheet for the services
❑ Project Location Map
RESOLUTION NO.:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A WORK
ORDER WITH FLORIDA POWER & LIGHT (FPL) FOR A ENGINEERING &
INSTALLATION OF DECORATIVE STREET LIGHTS ALONG SUNSET DRIVE IN AN
AMOUNT OF $75,306.00 TO BE CHARGED TO ENCUMBRANCE RESERVE CARRY
OVER FOR THE YEAR ENDED 09/30/07 FROM ACCOUNT NUMBER 001- 2100 -519-
9920; PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the Mayor and City Commission wishes to provide decorative streetlights along
Sunset Drive from US -1 and SW 62nd Avenue; and
WHEREAS, the Mayor and City Commission wishes to secure the services of Florida Power &
Light for the streetlights installation and maintenance; and
WHEREAS, Florida Power & Light will provide the sole source services by providing engineering
design plans and installation of 18 decorative streetlights with funding from the City's encumbrance
reserve carry-over for the year ended 09/30/07 from account number 001 - 2100 - 519 -9920.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OT THE
CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The City Commission authorizes the City Manager to execute a service work order
with FPL in an amount of $75,306.00 for the engineering and installation of decorative streetlights along
Sunset Drive from US -1 and SW 62nd Avenue..
Section 2: Florida Power & Light will provide the sole source services by providing engineering
design plans and installation of 18 decorative streetlights with funding from the City's encumbrance
reserve carry-over for the year ended 09/30/07 from account number 001 - 2100 - 519 -9920, with account
balance of $274,364.41.
Section 3: The attached exhibit is incorporate by reference into this resolution.
PASSED AND ADOPTED this
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM
CITY ATTORNEY
Include File Name and Path
day of , 2008.
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Feliu:
Vice Mayor Wiscombe:
Commissioner Palmer:
Commissioner Birts:
Commissioner Beckman:
Florida Power & Light 9250 West Flagler Street, Miami, FL. 33174
10
RPI,
January 3, 2008 Via E -Mail
Mr. W. Ajibola Balogun, R.E.M
Public Works Director — Assistant City Manager
City of South Miami
6130 Sunset Drive
South Miami, FL. 33143
Re: Binding Cost Calculations — Decorative Street Lighting
Sunset Dr Improvements Project —1929 -26.04 - Sunset Dr from US -1 to SW 62 "d Ave
Dear Mr. Balogun:
Per your request, the FPL binding cost calculation to install a new underground decorative street
lighting system is $75,306.00 ". This amount represents a lump sum of $76,555.00, less
$1,249.00 engineering deposit previously paid by the city. "Note: This does not include
trenching and the installation of the FPL - provided PVC and Pull Boxes. This function is to be
performed per FPL specifications by a City of South Miami contractor.
• FPL to install: 18 Acrylic Acorn fixtures with lOOW Metal Halide lamps on 18 -15'
Washington style black concrete poles.
• Provide temporary repairs of the affected sidewalks.
• All of the electrical cables, and appurtenant equipment necessary for the operation of the
street lighting system, and furnish such other services as specified in FPL's Premium
Lighting Agreement.
Per our previous discussion, FPL will not be required to provide a Maintenance of Traffic Plan,
post a performance bond or pay for permit fees.
These binding cost calculations are valid for six (6) months fi-om the date of this letter. An
executed Premium Lighting Agreement and City- authorized purchase order is required in
advance of materials being ordered and construction scheduling.
If you have any questions or need additional information, please contact me at (305) 552 -3914.
Sincerel ,
erez
Major Customer Manager
Governmental Sector
Cc: Jose Olivo
Marlon .Font
Jdse Palomo
Simsd N Imp Wftdw
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