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01-08-08 Item 9South Miami bftd A1WUMftCiW I P •— CITY OF SOUTH MIAMI INCORPORATED OFFICE OF THE CITY MANAGER INTER- OFFICE MEMORANDUM 2001 To: The Honorable Mayor & Members of the City Commission Via: Yvonne S. McKinley, City Manager �r From: Carol M. Aubrun,c4k— Grants Writer and Administrator Date: January 8, 2008 Agenda Item No.: Subject: Miami -Dade County's Neighborhood Parks (SNP) Agreement for the Acquisition of the Dison Property Request: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA,. AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH MIAMI -DADE COUNTY'S SAFE NEIGHBORHOOD PARKS (SNP) BOND PROGRAM IN THE AMOUNT OF $100,000.00 WITH A MATCH AMOUNT OF $100,000.00, WHICH HAS BEEN IDENTIFIED BY RESOLUTION NUMBER 202 -07 -12587 UTILIZING ACCOUNT NUMBER 001 - 2100 - 519 -9920 TOWARDS THE ACQUISITION OF THE DISON PROPERTY; AND PROVIDING FOR AN EFFECTIVE DATE Request: Authorizing the City Manager to execute an agreement with Miami -Dade County's Safe Neighborhood Parks Reason/Need: The City of South Miami has been awarded a grant in the amount of $100,000.00 from Miami -Dade County's Safe Neighborhood Parks. There is a required match in the amount of $100,000.00, which has been identified by Resolution No. 202 -07 -12587 utilizing account number 001- 2100- 519 -9920. The attached resolution will allow for the City Manager to execute the agreement with Miami -Dade County's Safe Neighborhood Parks Bond Program towards the purchase of the Dison Property. Cost: $100,000.00 from the FY 2006 -2007 Contingency Carry-over Funding Source: Miami -Dade County's Safe Neighborhood Parks Bond Program Backup Documentation: ❑ Proposed Resolution ❑ Resolution Approving Purchase ❑ SNP Grant Application RESOLUTION NO.: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH MIAMI -DADE COUNTY'S SAFE NEIGHBORHOOD PARKS (SNP) BOND PROGRAM IN THE AMOUNT OF $100,000.00 WITH A MATCH AMOUNT OF $100,000.00, WHICH HAS BEEN IDENTIFIED BY RESOLUTION NUMBER 202 -07 -12587 UTILIZING ACCOUNT NUMBER 001 - 2100 - 519 -9920 TOWARDS THE ACQUISITION OF THE DISON PROPERTY; AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the Mayor and City Commission wish to accept the grant from Miami -Dade County's Safe Neighborhood Parks (SNP) for the Acquisition of the Dison Property; WHEREAS, the Mayor and City Commission agree to match funding in the amount from $100,000.00 from the prior year's contingency reserve with account number 001 - 2100 - 519 -9920 under Resolution No. 202 -07- 12587. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR. AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1: The City Commission authorizes the City Manager to execute an agreement with Miami -Dade County's Safe Neighborhood Parks (SNP) towards the Acquisition of the Dison Property. Section 2: The City Commission authorizes the City Manager to match funding in the amount of and not to exceed $100,000.00 from the 2006 -07's Contingency Carry-over with account number 001- 2100- 519 -9920, in accordance with Resolution No. 202 -07- 12587. Section 3: The attached exhibits are incorporated by reference into this resolution. PASSED AND ADOPTED this ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY Include File Name and Path day of , 2008. APPROVED: MAYOR COMMISSION VOTE: Mayor Feliu: Vice Mayor Wiscombe: Commissioner Palmer: Commissioner Birts: Commissioner Beckman: RESOLUTION NO. 202-07-12587 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO APPROVING THE LEASE - PURCHASE AGREEMENT WITH THE TRUST FOR PUBLIC LAND TO PURCHASE THE PROPERTY KNOWN AS THE . DISON PROPERTY; AUTHORIZING THE EXPENDITURE OF $750,000.00. TO BE EXPENDED AS FOLLOWS: $200,000.00 CARRYOVER FROM PRIOR YEAR CONTINGENCY, $350,000.00 FROM CURRENT YEAR CONTINGENCY AND $200,000.00 FROM FRDAP MATCHING GRANT; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and City Commission of the City of South Miami and the residents of the City have always found that parks are a top priority; and, WHEREAS, the Dison property provides the City the opportunity to increase the City's park land and residential access to park land and programming; and, WHEREAS, the Dison property is one of the remaining forest hammocks in the City; and, WHEREAS, the Mayor and City Commission desire to enter into the lease purchase agreement with the Trust for Public Land to Purchase the Dison Property. NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA; Section 1. The City of South Miami hereby approves the lease - purchase agreement with the Trust for Public Land to purchase the property at known as -the Dison Property, in the substantial form as attached hereto as exhibit 1, which exhibit is incorporated by reference into this resolution. The legal description for the Dison property is contained within exhibit 1. Section 2. The City hereby authorizes the expenditure of $750,000 for the initial lease payment. Additions shown by underlining and deletions shown by eyefst -,akin . Res. No. 202 -07- 12587 Section 3. The property appraisal exceeds the purchase price and is attached as Exhibit A. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this 4`fi day of December, 2007. ATTEST: APPROVED: Y CLERK MAYOR READ AN VE . S TO F Luis 9,FiggERredo, Nagin Gallop Figueredo, P.A. Office of City Attorney Page 2 of 2 COMMISSION VOTE: 4 -0 Mayor Feliu: absent Vice Mayor Wiscombe: Yea Commissioner Birts: Yea Commissioner Palmer: Yea Commissioner Beckman: Yea �J b 1927 Safe Neighborhood Parks (SNP) Bond Program 2007 Discretionary Funds and Pre - Agreement Land Acquisition Funds Grant Application Dison Acquisition May 31, 2007 South Miami Florida 11t�Idlkiltl 1� �1 2001 o� sour��'� CITY OF SOUTH MIAMI South Miami 6130 Sunset Drive ANswitaCily 3,4CWPORXrM .� South Miami, FL 33143 'AC p RVD A Tel. (305) 663 -6338 Fax (305) 663 -6345 m 2007 May 31, 2007 Mrs. Vernita G. Chandler, Director.. Office of Safe Neighborhood Parks 10710 SW 211" Street, Room 109 Miami, FL 33189 RE: Pre- Agreement Land Acquisition Funding Dear Mrs. Chandler: Enclosed please find the City of South Miami application for the Safe Neighborhood Parks Bond Program. The application is for the Land Acquisition of the Dison Property. We appreciate the opportunity to apply for this grant, and look forward to receiving a positive revieW of our application. Should you need any additional information, please do not hesitate to contact me or Carol Aubrun, .Grant Administrator /Writer, at 305 -663 -6338. Sincerely, nne So nle Y Manager M7 I O cftar. .s, oversight con2n2ittea safe. neighborhCrd�. parks 1L SAFE NEIGHBORHOOD PARKS (SNP) BOND PROGRAM 2007 DISCRETIONARY FUNDS AND PRE - AGREEMENT LAND ACQUISITION FUNDS GRANT APPLICATION SECTION / — APPLICANT INFORMATION Date: 5 /30/07 Applicant (Agency Name): City of South Miami- Parks and Recreation Department Co- Applicant (Agency Name) if applicable: Contact Person: Cesar Garcia Title: Director E -mail Address: coarcia(Mcityofsouthmiami.net Mailing Address: 6130 Sunset Drive City: South Miami State: FL Zip: 33143 Telephone: 305- 668 -7231 Fax: 305 - 668 -7388 SECTION H — GRANT REQUEST OVERWEW A. Grant Title (Project Name): Dison Property Acquisition B. Project/Land Address: 8021 SW 58'" Ave C. County Commission District in which project/land is located: 7 D. Brief Grant Description: The Dison Property, located at 8021 SW 58' Avenue, is in the City of South Miami within a quite residential neighborhood. The property is a vacant parcel of land with some natural native vegetation and some established trees. In addition, there is a large tract of uneven cleared land In the center of the property. No natural bodies of water are on the premises. At present time, residents and visitors are prevented from entering or recreating on the site Transportation is accessible directly from 581" Avenue. There are no known historical nor archeological resources associated with the property. Any existing wildlife residing there would be the same as what is commonly available in South Florida neighborhoods, such as birds, butterflies, squirrels, possums, etc. DISON 2001 SNP DISC LAND APPLICATION - WORD 5 -10.07 (5) 6 E. Indicate total funding request. (dollar-for-dollar cash match required) Funding Amount SNP Grant Request (minimum $10,000 pera plication $350,000.00 Cash Match Committed (attach proof of match) $176,000.00 F. Type of Grant Request (please check only one per application): 1) Discretionary Funding — Park Development, Land Owned ❑ Discretionary Funding — Park Development, Land Leased by Applicant ❑ Term of Lease: 3) Pre Agreement Land Acquisition Funding - Land Acquisition G. Project Readiness for Type of Grant Requested in Section F llbly �anc�Ac WOfl f i dit d!4 OWW Property Identification Completed Completed Seller Determination Completed Completed -Willing — Appraisals Completed Completed Acquisition 15/1/07 NIA TBA Method of Acquisition: Direct Land Purchase 9W Ing Planning N/A N/A Schematic Designs N/A NIA Construction Drawings NIA N/A Construction NIA NIA H. Can project be completed by December 31, 2008? YesX No ❑ SECTION N — CONSTRUCT/ON/OPERATING COMMITMENTS * A. Describe basis or justification for cost estimate: Negotiated Sales Price B. Are additional funds required for this project? Yes9 No ❑ If yes, how much? $ 400,000.00 1) List other anticipated funding sources and amounts anticipated: Florida Department of Environmental Protection Agency for $200,000.00 and the City of South Miami Operating Bud-get for $200,000.00 DISON 2007 SNP DISC LAND APPLICATION - WORD 5-10-07 (5) 7 2) Explain how these other funding sources will be .used to complete or expand the SNP bond - funded grant or total project: Funding sources will be used as leverage for the acquisition of the Dison Property. 3) If any other funding sources fail to materialize, how will that affect the SNP bond - funded grant or total project: The Parks and Recreation Department will continue to seek allocations through the City -wide budget. In addition, the department will continue to explore alternate funding sources, which will include public and private grants. C. Upon completion; will the work funded by this grant result in increased or new annual maintenance, operation or programming costs? Yes 0 No ❑ If yes, who will assume the increased costs? The City of South Miami will assume the costs, through the Parks and Recreation and Public Works Departments, respectively, maintenance, operation nd programming costs. SECTION IV– APPLICANT CERTIFICATION I hereby certify the information provided In this Safe Neighborhood Parks Bond Program 2007 Discretionary Funds and Pre - Agreement Land Acquisition Funds Grant Application and all attachments are true and correct. 1 also agree, as a condition of the grant, to execute a Grant Agreement and to comply with all terms and conditions of that Grant Agreement, SNP Bond Ordinance No. 9&115 and SNP Administrative Rules. I furt er certify that l am uthori e4epire is grant on behalf of the applicant. Si t re of Autho Applicant R Date VDh E'� A_14;�kv6I Md it < e_ K _ ype or Print Name Title —�- Signature of Authorized Co- Applicant Representative Date Type or Print Name Title DISON 2007 SNP DISC LAND APPLICATION -WORD 5 -10 -07 (5) LINE ITEM BUDGET FORM ATTACHMENT A BUDGET ITEMS Total SNP Grant Request % of Expense PLANNING N/A DESIGN N/A PROJECT ADMINISTRATION NIA, PRE AGREEMENT SOFT COSTS N/A TOTAL SOFT COSTS* 1100% LANDIBUILDING ACQUISITION $350,000.00 CONSTRUCTION (list below by element with quantities) N/A PRE - AGREEMENT CONSTRUCTION COSTS TOTAL CONSTRUCTION N /A, ART ALLOWANCE (for Miami -Dade County only) N/A FIXTURES, FURNITURE and EQUIPMENT (FF&E) N/A OTHER COSTS (list below) BUDGET TOTAL $350,000.00 * The combination of planning, design, project administration and pre- agreement soft Costs cannot exceed 17% of total request. DISON 2007 SNP DISC LAND APPLICATION - WORD 510-07 (5) BUDGET JUSTIFICATION N/A ATTACHMENT B PRE- AGREEMENT CONSTRUCTION LINE ITEMS ..BUDGET N/A DISON 2007 SNP DISC LANDAPPLICATION - WORD 510-07 (5) 10 SAFE NEIGHBORHOOD PARKS CITIZENS' OVERSIGHT COMMITTEE GRANT REVIEW SUB - COMMITTEE Stephen P. Clark Center 18th Floor -Conference Room 18 -2 111 N. W. First St Downtown Miami Thursday, July 12, 2007 — 2:00 p.m. A E t. Review 2007 Pre - Agreement Land Funds Applications ll. 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