11-17-09 Item 2kSouth Miami
M- America City
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
" -QQzC0 INTER- OFFICE MEMORANDUM Zoo1
To: The Honorable Mayor Feliu and Members of the City Commission
Via: Roger M. Carlton, Acting City Manager
From: Lissette Rivera, Purchasing Mgr.
Date: November 9, 2009
Subject: Monthly Report of vendors over $5,000
As per Resolution #193 -09 -13002 passed and adopted November 3rd, 2009 instructing the City
Manager to report monthly to the City Commission regarding the use of the authority granted.
This report includes: name of the vendor, expenditure amount for the month and year to date
total.
City of South Miami
Over $5,000 list monthly report
As of October 31, 2009
-Vendor Name
Brief Description of services
Fiscal Year
09/10 Approved
by
resolution #193-
09 -13002
October
Payments
Total
Laurence Feingold
Ci Attorney retainer
200,400
16,700
16,700
Vacel USA, Inc.
Computer reconfiguring
25,000
1,920
1,920
Sandy Youkilis
Contractual Planning dept
49,920
1,920
1,920
AM Electronics
alarms for burglary fire and equip maint
35,000
1,600
1,600
South Florida Football
Association
Football referees
8,000
1,490
1,490
ProGrounds Products
athletic field , top soil, sand, clay etc
10,000
424
424
Galloway Office
office supplies, cabinets and furn.
50,000
298
298
Daily Business Review.
Advertising
10,000
93
93
AT &T phone lines
Cooper /Amount included in the $50K below
86
86
Miami Herald
city wide advertising
60,000
58
58
Pride of Florida /Pride
tire recapping, boxes
10,000
20
20
World Electric
Electrical/lightning materials
15,000
0
Verizon Wireless
air cards /wireless connection
61,500
0
USA Software, Inc.
2009 annual sup ort police
30,000
0
United State Post Office
postage
35,000
0
Sungard /public sector
software, maint,sup ort & training
75,000
0
Sunbelt Hydraulics & Equipment
Truck Repairs
15,000
0
Sun Recycling
Disposal of yard waste
200,000
0
State of Florida Dept. of MGMT
State lines for PW, P &R, Code enforcement
35,000
0
South Florida Fingerprinting
Fingerprinting
16,000
0
Soil Tech
top soil
10,000
0
Soccer Locker
Uniforms and Equipment
30,000
0
SNG low Volume Irrigation
Irrigation
15,000
0
Safety Products
safe supplies
10,000
0
S & W Auto group D /B /A B & M
Auto body work/paint
25,000
0
Rechtien International Trucks
automotive & truck parts & repairs
8,000
0
ProGrounds Products
athletic field materials
31,000
0
Professional Pavement
street signs & materials
10,000
0
Power Brake
brakes
7,000
0
Physicians Health Center
physicals
24,000
0
Palmetto Uniform
-employee
city wide uniforms
10,000
0
Palmetto Ford Truck
truck parts & repairs
25,000
0
Office Depot
office supplies, cabinets and furn.
20,000
0
Muscle & Wrench
fitness equip rep & maint
8,000
0
Miami Dade Water & Sewer
Water & Sewer
41,500
0
Miami Dade County Solid
refuse disposal fees
450,000
0
Miami Basketball.net
referees for soccer and basketball
13,000
0
Ma 's Sports
football uniforms & Equip
50,000
0
Martino Tire .
tires
23,000
0
Mac Paper
Paper supplies
18,000
0
Lehigh Shoes
shoes
8,000
0
Kilowatts Electric
Electrical supplies, parts, equip.
7,000
0
J.A.M Welding
Welding of heavy equip.
20,000
0
IBM
Computers /accessories as400
20,000
0
Home Depot
hardware & supplies
15,000
0
Harrison Uniforms
Police Uniforms
41,059
0
Graphic Design Intl
PD Veh graphics
6,000
0
Global Trading
employee uniforms
8,000
.
0
Global Industrial Products
Fluid
7,000
0
GK Uniforms
uniforms cleaning
6,000
0
Genuine Parts /Napa Auto Parts
veh repair parts
20,000
0
General Welding
Welding of heavy equip.
10,000
0
Florida Wood Recycling
refuse disposal fees
100,000
0
Florida Power & Light
electric
350,000
0
Falcon Plumbing
Plumbing parts & repairs
10,000
0
Enviro Waste Services'
Drain cleaning
40,000
0
Enterprise Technology / Miami
Police Radio Maint. /repairs
25,000
0
Emergency Equipment
PD veh equip repairs & install & emergequip.
15,000
0
Electrical Masters, Inc
Electrical Repairs
20,000
0
El Toro Exterminator
City wide exterminator sys and tenting
12,500
0
E. Rodriguez Lawn Service
Landscaping and lot clearing
13,000
0
DVS Digital Video Systems
Computer and chamber sounds stem
75,000
0
Duncan Parking
meters, repairs, parts, cash key
25,000
0
Dell
IT hardware & software
95,000
0
Del Aguila Bus Service
After school and field trips transportation
30,000
0
Dana Safety Supply Inc. DSS
olice veh equip/repairs/supplies I
60,000
0
:11 PM
City of South Miami
Over $5,000 list monthly report
As of October 31, 2009
Vendor Name
Brief Description of services
Fiscal Year
09/10 Approved
by
resolution #193-
09 -13002
October
Payments
Total
Dadeland A/C
air conditioners, parts and repairs
20,000
0
Cosgrove enterprises
Janitorial Supplies
30,0001
0
Comp USA
Local small appliance provider
10,000
0
Coach's Corner
Summer camp shirts
7,000
0
Citgo
fuel cards
9,000
0
Chevron Texaco card sys
fuel cards
8,000
0
CDW
computer related items
95,000
0
Bryant/Miller/olive attorneys
attorneys
20,000
0
Brown & Brown Electric
Electrical Repairs - seconds vendor
18,000
0
Braco
Webpage services
25,000
0
Balmar Trophies
Trophies
12,000
0
Ball Park Maint
park field maint and supplies
25,000
0
B.V. Oil
fuel
295,000
0
AT &T phone lines
telephone sys
50,000
0
AT &T long distance
long distance
2,500
0
AT & T Mobility
citywide cellphones services
36,000
0
Aquagenix
lake /canal equip, maint, supplies
20,000
0
American Truck Crane
truck/crane parts repairs
7,000
0
American Express
Credit Card Charges /various vendors
40,000
0
Alonso Transmission, Inc
automotive transmission repairs
8,000
0
All Dade Lawnmowers
Landscaping equipment parts /repairs
10,000
0
Air Force Mechanical
A/C Maintenance Services and Repairs
20,000
0
Advance Public System
Police Department write tickets system
10,000
0
Action Sod
Plants /Landscaping materials
25,000
0
Acom Solutions
payroll checks and support
20,000
0
Ace Lawnmower
landscaping maint repair, equip
10,000
0
Ace Hardware /Amerilumber
Repair Maint General
17,500
0
12th Avenue Graphics
newsletters, and other outside printinq
20,000
0
11/10/2009 1:11 PM
RESOLUTION NO. 193 -09 -13002
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA, APPROVING
ANTICIPATED EXPENDITURES WITH VENDORS WHICH THE
CITY ESTIMATES THE PAYMENTS FOR THE FISCAL YEAR TO
EXCEED $5,000; INSTRUCTING THE CITY MANAGER TO
REPORT ON A MONTHLY BASIS CONTRACTS ENTERED INTO
WITH VENDORS IN EXCESS OF $5,000; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Charter requires that all contracts for goods and services in
excess of $5,000 shall be approved by the City Commission, and
WHEREAS, the City estimates that it will order services .from vendors listed on "Exhibit
A" services or goods in amounts exceeding $5,000 during Fiscal Year 2009 -10, and
WHEREAS, the vendors listed on "Exhibit A" were selected based on competitive bids
sought from. at least three different sources of supply if available, or from other governmental
agencies that follow a similar bidding process or were determined to be sole sources or the most
reliable and cost effective based on location.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA;
Section 1. That the City Commission approves the list of vendors on "Exhibit A ", which the
City estimates. the payments for the fiscal year 2009 -10 to exceed $5,000.
Section 2. That the City Commission instructs the City Manager to report on a monthly
basis the use of the authority granted.
Section 3. That these disbursements will be charged to each department's appropriate
expense account, as approved on the Fiscal Year 2009 -2010 adopted budget.
Section 4. This resolution shall take effect upon adoption.
PASSED AND ADOPTED this November 3rd , 2009.
ATTEST: APPROVED:
MY CLERK MAYOR
Commission Vote: 5 -0
READ APPROVED AS RM: Mayor Feliu: Yea
Vice Mayor Beasley: Yea
_ Commissioner Newman: Yea
ATTORNEY Commissioner Palmer; Yea
Commissioner Sellars: Yea
Recommendation:
In order to comply with the City Charter, it is recommended that the City
Commission approve the list of vendors which the City estimates the
payments for the Fiscal Year 2009 -10 to exceed $5,000.
Attachments:
• List of Vendors over $5,000 (Exhibit A)
• Vendor's over $5,000 backup CD
South Miami
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•�+� CITY OF SOUTH MIAMI I 1®
• INCORPORATFA •
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM 2001
To: The Honorable Mayor, Vice Mayor and Met rs of the City Commission
Via: Roger M. Carlton, City Manager
From: Matilde G. Menendez, Finance Director
Date: November 3, 2009 Agenda Item:
Subject: Authorization of list of vendor over $5,000.
Request: A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA, APPROVING
ANTICIPATED EXPENDITURES WITH VENDORS WHICH
THE CITY ESTIMATES THE PAYMENTS FOR THE FISCAL
YEAR TO EXCEED $5,000; INSTRUCTING THE CITY
MANAGER TO REPORT ON A MONTHLY BASIS
CONTRACTS ENTERED INTO WITH VENDORS IN EXCESS
OF $5,000.
Background:
The City Charter requires that all contracts for goods and services in
excess of $5,000 shall be approved by the City Commission. During the
discussion held during the October 20th, 2009 City Commission meeting,
it was clear that the members of the Commission desired additional
reporting regarding the annual vendor approval process.
Following are the three categories of expenditures:
1. One time purchases exceeding $5,000. These purchases will be
presented through separate resolutions for the City Commission's
approval.
2. Combined expenditures for a vendor that will exceed $5,000 for
the year. These vendors are included in this resolution, Exhibit A,
for Commission approval. The . resolution instructs the City
Manager to report monthly to the City Commission regarding the
use of the authority granted. The monthly report will include the
naive of the vendor, the expenditure amount for the month and
year -to -date total.
3. Normal operating expenses of the City; such as fuel and utilities.
These expenditures could exceed $5,000 per purchase. They will
not be included in a separate resolution since the vendors and the
annual budget have already been approved by the City
Commission. These vendors will. also be included the monthly
report submitted by the Manager, as specified in item 2 above.