11-17-09 Item 2h04 sour��'� City of South Miami South Miami
F PUBLIC WORKS DEPARTMENT OftedcaNy
" • INCORPORATED 4795 SW 75th Avenue I I®
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Tel. (305) 663 -6350 Fax (305) 668 -7208 zoo,
MEMORANDUM
To: The Honorable Mayor and Members of the City Commission
Via: Roger M. Carlton, Acting City Manager 02
From: Jose Olivo, P.E., Public Works Director 9. .0 .
Subject: Follow -up Request from City Commission on Approved Resolution Item
No. 6 ( TYLIN Int'I. HJRoss) from October 20, 2009 Commission Agenda.
Date: October 26, 2009
At the request of the City Commission, the consultant services fee as proposed by
TYLIN I nternational-HJ Ross for construction phase administration of "ARRA Sunset
Drive Improvements Phase IV" has been renegotiated from $38,000 to $32,040.00.
Attached please find a copy of the revised proposal. Thank you.
END OF MEMORANDUM
TYLININTERNATIONAL I HJ ROSS
October 23,'2009
Mr. Jose H. Olivo, P.E.
Public Works Department
City of South Miami
4795 S.W. 75d` Avenue
Miami, FL 33155
Re: American Recovery and Reinvestment Act
Sunset Drive Improvements Phase IV
S.W. 65`_h Avenue to S.W. 63rd Avenue
Construction Administration and Site Observation
Dear Mr. Olivo:
We are pleased to submit this proposal to provide construction administration services for the
above - referenced project, as described in the attached Exhibit "A ". The estimated cost for these
services is a lump sum fee of $32,040.00, see attached Exhibit "B" for the breakdown of the
man - hours.
We trust you will find this proposal acceptable and await your authorization to proceed. If in
agreement, please initial the attached sheets, sign on page 4 and return one original for our
records.
Enclosures
J. ROSS
•LI INTERNATIONAL 'i W ROSS
EXHIBIT "A"
American Recovery and Reinvestment Act
Sunset Drive Improvements Phase IV S.W. 65"' Avenue to S.W. 63rd Avenue
PROPOSAL FOR GENERAL ENGINEERING SERVICES
I. DESCRIPTION OF THE PROJECT
The project consists of the roadway improvements for the portion of Sunset Drive between S.W.
65`" Avenue and S.W. 63`d Avenue. Project elements include drainage, and general roadway
restoration within the City right -of -way.
T.Y. LIN INTERNATIONALIHJROSS (CONSULTANT) will provide construction and post
construction phase administrative services for the above - referenced project. This work will be
performed in accordance with the Professional Service Agreement for General Engineering
Services (AGREEMENT) dated January 2009 as amended herewith.
II. SCOPE OF SERVICES
The specific work scope tasks to be performed by CONSULTANT and its sub - consultant are:
1) PHASE V: CONSTRUCTION ADMINISTRATION PHASE
1.1 CONSULTANT agrees to provide the Phase V — General Administration of the
Construction Contract services in accordance with Paragraph 2.15 of the
AGREEMENT with the following modifications:
1.2 CONSULTANT bases fee for this task on a construction time of 120 calendar days (16
weeks) from award of Construction Contract to approval, by the CONSULTANT, of
Contractor's final Payment Certificate. See exhibit `B" for a breakdown of the man-
-hours estimate.
1.3 CONSULTANT bases fee for this task on conducting daily site visits and part-time on-
site observations at an average of twenty (16) hours per week.
1.4 CONSULTANT bases fee for this task on participating on biweekly construction
Meetings at two hours each of project and construction management. -
2) PHASE VI: POST CONSTRUCTION ADMINISTRATION
CONSULTANT agrees to provide the Phase VI — Post Construction Administration services in
accordance with Paragraph 2.2.6 of the AGREEMENT.
2.1 CONSULTANT bases fee for this task per exhibit `B" following construction
completion.
III. SUBCONSULTANTS
There are no major sub - consultants
City of South Miami - Public Works Department August 31, 2009
American Recovery and Reinvestment Act
Sunset Drive Improvements Phase IV S.W. 65 "' Avenue to S.W. 63`d Avenue
LI INTERNATIONA.L it HJ ROSS
IV. SCHEDULE OF DELIVERABLES
CONSULTANT will submit the following deliverables to the CITY:
SCHEDULE OF DELIVERABLES
Task
Description of Deliverable
No.
No.
Copies of Pre - construction agenda and minutes, shop drawings, change orders, payment
Task Name and/or Activity Description
certificates, construction observation reports, test results, and correspondence.
V. SCHEDULE OF SERVICES
CONSULTANT shall perform the Work as depicted in the table below following receipt of a
written Notice -to- Proceed from the CITY.
SCHEDULE OF WORK
Task
Duration .
No.
No.
Task Name and/or Activity Description
Work
Projected
Projected
Lump Sum,
days
Start
Finish Date
Fixed
2
PHASE IV POST CONSTRUCTION
Date
Lump Sum,
1
PHASE V, VI CONSTRUCTION ADMINISTRATION
120
TBD
TBD
PHASE
2
PHASE IV POST CONSTRUCTION
30
TBD
TBD
ADMINISTRATION PHASE
VI. COMPENSATION
CONSULTANT shall perform the Work detailed in this Proposal for a Lump Sum, Fixed fee of
$ 32,040.00,
SUMMARY OF COMPENSATION
Task
No.
Task Name and/or Activity Description
Fee Amount
Fee Basis
PHASE V CONSTRUCTION ADMINISTRATION
Lump Sum,
1
PHASE
$30,000.00
Fixed
2
PHASE IV POST CONSTRUCTION
$2,040.00
Lump Sum,
ADMINISTRATION PHASE
Fixed
City of South Miami - Public Works Department August 31, 2009
American Recovery and Reinvestment Act
Sunset Drive Improvements Phase IV S.W. 651h Avenue to S.W. 63 `d Avenue
i INTERNATI( NAL I HJ ROSS
VII. SERVICES NOT INCLUDED
The following services are not included in the Scope of Work for this project
I. Roadway Engineering services identified in Paragraph 2.1.A of the AGREEMENT.
2. Drainage Design services identified in Paragraph 2. LB of the AGREEMENT.
3. Civil Engineering services for Sanitary Sewer System Evaluation and design identified in
Paragraph 2.1.0 of the AGREEMENT
4. Traffic Engineering services identified in Paragraph 2.1.D of the AGREEMENT.
5. Environmental Engineering services identified in Paragraph 2.1.E of the AGREEMENT.
6. Phase I services identified in Paragraph 2.2.1 of the AGREEMENT.
7. Phase II services identified in Paragraph 2.2.2 of the AGREEMENT.
8. Additional Professional Services identified in Paragraph 2.3 of the AGREEMENT.
9. Geotechnical Engineering Services including subsurface explorations and/or testing.
10. Permitting Services
VIII. PROJECT MANAGER
CONSULTANT's Prcj t anager for this W
Jose
Approved by:
Order assignment will be Jose Nessi.
City of South Miami - Public Works Department
American Recovery and Reinvestment Act
Sunset Drive Improvements Phase IV S.W. 65 `" Avenue to S.W. 63`d Avenue
Date
Date
August 31, 2009
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