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11-03-09 Item 14Ill CITY OF SOUTH MIAMI OFFICE OF THE CITY MANAGER INTER- OFFICE MEMORANDUM To: The Honorable Mayor Feliu and Members of the City Commission Via: Roger M. Carlton Acting City Manager From: Jose Olivo, P.E. 19. p, Public Works Director Date: November 3, 2009 Subject: Landscaping Contractual Services at South Miami Metrorail Station. South Miami AD- Ametica City ® tI 1 ?001 14 Resolution: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A SERVICE WORK ORDER FOR JENNY SOD SERVICE CORPORATION FOR LANDSCAPING IMPROVEMENTS TO SOUTH MIAMI METRORAIL STATION IN AN AMOUNT OF $6,750.00 TO BE CHARGED TO ACCOUNT NUMBER 001- 1730 -541 -3450; PROVIDING FOR AN EFFECTIVE DATE. Request: Authorizing the City Manager to execute service work order for contractual landscaping improvements to the South Miami Metrorail Station. Reason/Need: The Public Works- Engineering Department was tasked with performing landscaping improvements to the open space area owned and maintained by Miami Dade County Transit located within the South Miami Metro -rail Station Facility, as depicted in Exhibit "A" attached. The City will be responsible for landscaping improvements, which consists in planting of nine (9) trees, sod and a hedge line. The landscaping improvements and maintenance of the improved area are to be completed and performed by the City via a Miami -Dade County Pen-nit Agreement for Landscape Use as approved by the City Commission on October 20, 2009. Please note that based on the existing conditions observed at the site, it is highly recommended that the existing site be properly conditioned to achieve an aesthetically pleasing passive area for residents to use. Therefore, in order to accomplish this, the City will need to have weeds and portions of compacted material removed from the site and replaced with topsoil and "Bahia" sod. The cost for completing this portion of the work is $6,750.00 per lowest bid provided by Jenny Sod Service Corporation (see attached), a City registered vendor. The estimate provided by Jenny Sod Service Corporation does not include planting of any trees or hedge line, as this will be performed in -house via Public Works landscaping staff. Jenny Sod Service Corporation was selected as the lowest responsive bidder from the following three bids received from City registered vendors. 1. Jenny Sod Service Corporation $6,750.00 2. Superior Landscaping & Lawn Services, Inc. $8,200.00 3. Salman Landscape Services $9,100.00 Cost: $6,750.00 Funding Source: Public Works Department's account number 001 -1730 -541 -3450 with current account balance of $84,000.00. Backup Documentation: ❑ Proposed Resolution ❑ Estimates from (3) vendors RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A SERVICE WORK ORDER FOR JENNY SOD SERVICE CORPORATION FOR LANDSCAPING IMPROVEMENTS TO SOUTH MIAMI METRORAIL STATION IN AN AMOUNT OF $6,750.00 TO BE CHARGED TO ACCOUNT NUMBER 001- 1730 -541 -3450; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Mayor and City Commission wishes to provide landscaping improvements at the South Miami Metrorail Station; and WHEREAS, the City wishes to secure the landscaping services of Jenny Sod Service Corporation in an amount of $6,750.00; and WHEREAS, the landscaping improvements will be funded through Public Works Department's account number 001 - 1730 -541 -3450 with current account balance of $84,000.00. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA: Section 1: The City Commission authorizes the City Manager to execute a landscaping services work order with Jenny Sod Service Corporation in an amount of $6,750.00 for landscaping improvements to the South Miami Metrorail Station. Section 2: That the landscaping improvements will be funded through Public Works Department's account number 001- 1730 -541 -3450 with a current account balance of $84,000.00. Section 3: This resolution shall be,effective immediately. PASSED AND ADOPTED this ATTEST: MARIA MENENDEZ, CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY 50 day of , 2009. APPROVED: MAYOR Commission Vote: Mayor Feliu: Vice Mayor Beasley: Commissioner Palmer: Commissioner Newman: Commissioner Sellars: 10/26/2009 13:59 FAX 3052532602 JEHYSOO &NURSERY 0 001 /001 Jeny Sod Service Corporation 171SO SW 177 Avenue Miami, FL 33187 Phone 301- 256 -1150 JE""S"° Fax 305 - 253 -2602 JVWHO /Address City of Soufff Mlalnl 6130 Sunset Drive South Miami, Fl 33143 Ph :3OS -663 -6339 Fax : 30S- 668 -7208 A7TN- Rudy Estimate Date ,Ptrllnate # IO/i6n009 19 Project Description Qry Rate Total JOB SITE- South Miami Metrorall Station Apply round up herbicide Removal dead sod Disposal dead sod N fatertal - 6 loads of 18 yards of top soil Regrade using 6 loads of 18 yards of top soil Sq. F6 Bahia Sod install 6 17,000 600.00 450.00 450.00 225.00 500,00 0,20 600,00 450.00 450.00 1,350.00 S00.00 3,400.00 Nate.- Since there is not irrigation system on site, we strongly recommend the used of Rahla Sod FAXED LOOKING FORWARD TO HEARING PROM YOU Subtotal S6, 750.#O Sales Twx (7.0 %) $0.00 Total $6,750.00 $almari Maintenance Service, InC.2010 14085 S.W. 139 COUrt Miami, FL 33186 Quoted to: City of South Miami 4 795 SW 75 Ave Miami , F1 33155 Customer ll) city of South Miami Quantity 1- Good 11wu 11/25/09 DSCAP9 SERVICES Ship to: City of South Miami 9795 SW 75 Ave DJiami, FL 33 }55 Payment Tetras Net 25 Daya Desct7iption .._._.,..� -- tian: Rudy Ae La lbrte 305 -668 -7208 ocation: Empty Lot NF r of 59 Place & Sunset Or: Round Up application to existing weede and Sod - llation of 6 Loads of oil, each load consiating a. each and re- grade- 11 17,000 e1q . ft. of sahi� SMCN NEU Quotation Quote Nttxt7ber: 918 . Quote Date: Oct 26, 2009 Page' 1 Sates Rep Proposal 0: 12896 SubnWeed to: City of South Mami ATTN: Rudy de la Two Address: 4795 SW 75th Avenue City, State, Zip: Haml, FL 33155 Ph: 305 - 663-6350 Fr. 305 - 6684208 E-mail: done*11yotsoutha iami net SUPE;RIOR IAT�sC1 .3:i{k3:a3t�AriiJ3c�axx��:�ii P.O.eor 350045 M1nreJ,. n 33135N95 Pit (30$ 63"117 • Cc p" 614n744 Dale: 16Z"9 Job We: 72nd Street SW 59th Place City /State: Wrni, FL Zip code: We beret7l proposetofunishmaterial sandlaborInaccordance withthespecif ications statedbel owandaccordingtostandardprac tices.Thisproposal ecomes a contractwhen signed by both parties. The price of this proposal invalid for fifteen (15) days fiuru the date of this proposal Permits excluded. Plan ratetfal is subject to avatlablttty. Ir you have any questions, please contact: Danlel Roque at (305) 634 -0717 Poyment Tetras: Pa)7mnt is One upon completion oljoh All imaiecs arc due upon recefpe Put due accounts will acquire an eighteen percent (IM) Interest per year. Should collection activities be warranted, the re, shall be responsible for any rehted expenses ladutling but not limited to attorneys fees and conrt costs- There is a fifty dollar ($50.00) fee for each check returned for non- suffltimt funds. Any alterations made to this document. will makclt volt. Onantmet: Superior landscaping & lstsvn Service, tne. is not liable or responsible for any toss, repair or replacement of any of the above mentioned due to hlgb winds, Wl, ligbming stortrs, heavy rains, vandalism, floods, heck construction, insect plsgucs or fnfestatfon, frradtquate trrigadon, mr»edoes, hurricanes or other Acts of God ACCEPTANCE OF PROPOSAL WHEREFORE, Contractor and Owner, or Owner's Agent, have accepted the scope and terms of this proposal. Owner or Owner's Agent gives exprrss permission to Contractor to enter said propctty and confirms that 1 t is clear froth any hidden danger or defects. Owner or Owner's Agent Contractor. Superior landscaping & Lawn Service, Inc. By: By: Name: Name: Tide: Title: Mte: late• Q!/oF Seth t5ad01�98 (E428tt4Q W.ya I of' Item! Qty Unit 891a*41fCommonflomm �Specifkagon _ - TolstPrke NY SPR LT CAL GW - REMOVE AND DISPOSE DEAD $OD S APPLY ROUNDUP HERBICIDE S REGRADE USING 6 LOADS OF 18 YRDS S INSTALL 17,575 SF BAHIA SOD $ GRADE AND LEVEL S 17575 SF JBAHIA SOD S 108 YDS I SOIL 50-50 S 150 1 OZ ROUNDUP S DESCRIPTION OF WORK TO BE PERFORMED: S 8,200.00 Ir you have any questions, please contact: Danlel Roque at (305) 634 -0717 Poyment Tetras: Pa)7mnt is One upon completion oljoh All imaiecs arc due upon recefpe Put due accounts will acquire an eighteen percent (IM) Interest per year. Should collection activities be warranted, the re, shall be responsible for any rehted expenses ladutling but not limited to attorneys fees and conrt costs- There is a fifty dollar ($50.00) fee for each check returned for non- suffltimt funds. Any alterations made to this document. will makclt volt. Onantmet: Superior landscaping & lstsvn Service, tne. is not liable or responsible for any toss, repair or replacement of any of the above mentioned due to hlgb winds, Wl, ligbming stortrs, heavy rains, vandalism, floods, heck construction, insect plsgucs or fnfestatfon, frradtquate trrigadon, mr»edoes, hurricanes or other Acts of God ACCEPTANCE OF PROPOSAL WHEREFORE, Contractor and Owner, or Owner's Agent, have accepted the scope and terms of this proposal. Owner or Owner's Agent gives exprrss permission to Contractor to enter said propctty and confirms that 1 t is clear froth any hidden danger or defects. Owner or Owner's Agent Contractor. Superior landscaping & Lawn Service, Inc. By: By: Name: Name: Tide: Title: Mte: late• Q!/oF Seth t5ad01�98 (E428tt4Q W.ya I of'