11-03-09 Item 13South Miami
M- Amedca CRY
CITY OF SOUTH MIAMI 1 I I I r
INTER - OFFICE MEMORANDUM
2001
To: The Honorable Mayor & Members of the Cit Com fission
Via: Roger M. Carlton, Acting City Manager
From: Cesar Garcia, Parks & Recreation Director (�#_
Date: November 3, 2009 Agenda Item No.:
Subject: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO PURCHASE A
STORAGE CONTAINER FROM OMEGA CONTAINER SERVICES COMPANY FOR
SOUTH MIAMI PARK TO BE USED WITH THE SOUTH MIAMI GREY GHOSTS
SPORTS PROGRAM AND TO CHARGE THE COST OF $3,190.00 TO THE SOCCER
DONATION ACCOUNT NUMBER 001 - 0000 - 219 -3575; AND PROVIDING FOR AN
EFFECTIVE DATE.
Request: To authorize the City Manager to purchase a storage trailer for South Miami Park to safely
secure equipment and increase efficiency of South Miami Park's programming.
Background: As presented in the October 20, 2009 City Commission Meeting, the parents of the South
Miami Grey Ghosts Soccer Program have raised the necessary funds to make field
improvements to the Park to include this request for storage trailer. The purchase of a
storage trailer would for the equipment to last longer both from natural wear and tear as
well of to safely secure the items used at South Miami Park from theft. Additionally, It
would increase the efficiency of the program for Parks Staff.
Cost / Funding Source: $ 3,190.00. Funding for this purchase is to be drawn from the Soccer Donation
Account Number 001 - 0000 - 219 -3575; with a balance of $27,232.72 remaining -
assuming that the lights cost is approved. With both expenditures, $ 24,042.72 will
remain in the account.
Project Summary:
A. The City of South Miami Grey Ghosts Soccer Program started in the Spring of 2009
and has grown to include more than 650 participants in both the recreation and travel
soccer programs this current Fall campaign.
B. During the October 20, 2009 City Commission Meeting, Parks & Recreation Board
Member/ South Miami Grey Ghosts Soccer Commissioner Anthony Tolgyesi made a
presentation on the need for a storage trailer at South Miami Park and explained that
the expense for this capital field improvement would come from funds that parents and
local businesses have donated to the program — see memo to the City Commission
from October 20, 2009 meeting attached.
Backup Documentation:
o (A) Proposed Resolution
o (B) Copy of Quotes and back -up documentation to be used to purchase storage trailer
o (C) Copy of Memorandum to City Commission at October 20, 2009 Commission
Meeting
RESOLUTION NO.:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, TO AUTHORIZE THE CITY MANAGER TO PURCHASE A
STORAGE CONTAINER FROM OMEGA CONTAINER SERVICES COMPANY FOR
SOUTH MIAMI PARK TO BE USED WITH THE SOUTH MIAMI GREY GHOSTS
SPORTS PROGRAM AND TO CHARGE THE COST OF $3,190.00 TO THE SOCCER
DONATION. ACCOUNT NUMBER 001 - 0000 - 219 -3575; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, it is necessary and desirable to promote prevention of juvenile crime by providing
positive recreation opportunities, and to improve the recreation facilities for youth, adult, and senior
citizens in this community through the improvement of our parks and natural areas; and
WHEREAS,-the City of South Miami has a recreational and travel soccer program that needs a
safe place to store its items and equipment at South Miami Park; and
WHEREAS, the parents have raised the necessary .amount to cover the costs of this proposed
capital field improvement; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: To authorize the City Manager to purchase a storage trailer for South Miami Park to
store equipment used by the South Miami Grey Ghosts Youth Soccer Program and the Parks &
Recreation Department.
Section 2. The expenditure of $ 3,190.00 will be charged to the Soccer Donation account
number 001 - 0000 - 219 -3575 with a balance of $27,232.72 that the parents of the program have worked
to raise.
Section 3. This resolution shall take effect immediately upon execution.
PASSED AND ADOPTED this day of 12009.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
.•
APPROVED:
OTAAY&-
COMMISSION VOTE:
Mayor Feliu:
Vice Mayor Beasley:
Commissioner Palmer:
Commissioner Newman: -
Commissioner Sellars:
DATE:
TO
South Miami
F l o r i d a
Parks & Recreation Department A� aio�r��a
South Miami Community Center
Fy
305- 668 -7232
7001
October 27, 2009
Esteemed Mayor & Members of City Commission
VIA: Roger M. Carlton, Acting City Manager
FROM: Cesar Garcia, Parks & Recreation Director
RE: South Miami Park Temporary Improvements
The South Miami Park Master Plan has been approved and adopted by the City Commission.
Unfortunately, because of funding restraints, the adopted improvements cannot move forward as
planned at this time. Since the inception of our very own soccer program in the Spring of 2009,
our soccer parents and volunteers have been fundraising to offset some of the costs associated
with developing South Miami Park. Through many fundraising initiatives by this group, enough
money has been raised to make a few temporary improvements that would begin to solidify the
program among others it competes with.
At this time, the South Miami Grey Ghosts Soccer program would like to purchase a
office /storage trailer and a set of temporary field lights. With the growth of our program, both of
these requested purchases are vital to keep the program moving forward. First the trailer is
necessary in order to safely store the equipment that the program utilizes and also to be used as a
place to have a definitive information /first -aid station for patrons to go to in case of need.
Secondly, because of daylights savings that is quickly approaching, we need to have temporary
lights to accommodate our travel teams. As has been done in the past with our travel teams for
other sports, these temporary lights would be used only as absolutely needed and only for
practices on weekdays. The light discipline would be until 8:00pm to respect the residents that
live in the vicinity of the park. With the sun expected to set at 6:00pm, these lights would give
our children an additional two hours of programming that would greatly help with the growth of
our soccer program.
We are now proposing to purchase the office /storage trailer and the temporary lights with funds
made available through the fundraising efforts of the parents and volunteers of the soccer
program. The purchase of both of these items would come directly fundraised funds and not from
general city funds.
END OF MEMORANDUM
Oc t. 27. 2009 12: 51 PM
Omega Container Sep vices, Inc.
5811 NW 93rd Street
Medley, Fl. 33178
305/883 -5443
305/8831272 (FAX)
I NAME / ADDRESS I I I
City of South Miami
6130 Sunset Drive
South Miami, FL 33.143
Attn: Ceasaz
Tel; 305- 796 -2414
No. 2241 P. 1
QUOTATION
DATE
QUOTATION #
10/27/2009
1371
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BCRIPTION QTY COST TOTAL
W High Cube Container 1 3,190.00 3,190.40
Unit #:
To Follow
*Note*: Unit will be modi ' according to the specifications on
the attached estimate.
Sales Tax
7.000/61 0.00
ICONFIDENCE AD �G POSSIBLE TO MEWT I TOTAL $3,190.00 U VE S F U
Oct. 27. 2009 12; 51 PM
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BRANCH OFFICE:
MIAMI
5000 N.W. 72ND AVENUE
MIAMI FL 33166
Contact: Jorge Seife
Phone: 305- 592 -7998
1- 800 - 523 -7918
Fax: 305 - 477 -0662
Customer
South Miami Youth Soccer Progr
Attn: Anthony
40th Street SW 57 Ave
Miami FL 33166
Phone: 786 412 2954
Deliver To
7 F—MIAMI
MIAMI FL 33166
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Quotation
Quote No.: 803887
Quote Expires: 10/1012009
Date: 0911012009
Page No.: 1
LINE
DESCRIPTION
AMOUNT
PERIOD
001
Sale
Class: STRV Unit: 800858 Unit Width = 8', Unit Length = 32'
VERY NICE 8X28 STORAGE /VAN COMBO
3,300.00
Serial #: DS16212
WE ALSO RECOMMEND
Option 1: BUILDING DELIVERY
FREE DELIVERY TO SOUTH MIAMI.
Option 2: BLOCK, LEVEL & TIE DOWN
395.00
one time
SITE PREPARATION NOT PART OF THIS PROPOSAL.
*SET -UP PRICES INCLUDES TWO SETS OF SIGNED AND SEALED UNIT DRAWINGS FOR CUSTOMER TO SUBMIT
FOR PERMIT APPROVAL.
SUITABLE AND ACCESSIBLE SITE REQUIRED BY TRUCK.
*SET -UP PRICES INCLUDES TWO SETS OF SIGNED AND SEALED RAMP DRAWINGS FOR CUSTOMER TO SUBMIT
FOR PERMIT APPROVAL.
Setup is for standard typical only. Customer must advise if county or state requires. additional blocking or other items
to meet their code.
Electrical, water and sewer supply, and connections_ provided by others.
Steps, decks, platforms and walkways provided by others.
Lessee /buyer shall be responsible for and bear the cost of obtaining all permits, licenses, and insurance required.
Above figures do not include sales and use tax, unless otherwise specified.
Buyer /Lessee shall be responsible to contact the local utility protection service at least 48 hours prior to setup, and
area must be marked.
Only ModSpace Offers Our Exclusive, No- Hassle "On -Time Guarantee"
SPACE BY
SCOTSMAN'
SALES AGREEMENT
(Used Equipment without Warranty)
WILLIAMS SCOTSMAN, INC.
1400 N.W. 209th Avenue
Pembroke Pines, FL 33029 -2108
954.450.9222 • 800.782.1500
Fax: 954.450.9727
Full Legal Name of Buyer and Address:
Cesar Garcia
City Of South Miami
5800 S.W. 66th Street
South Miami, FL 33143
Delivery Address:
TBA in South Miami, FL
Phone #: 305 -663 -6319, cell# 305- 796 -2414
E-mall: cgarcia @cityofsouthmiami.net
Serial # /Size/Model ( "Equipment "):) Unit# CT- 12543: 40 x8
Container Office. Good condition.
Quote # 1695592 -1
Delivery Date (approx.): 11/05/09
Equipment Descri tion: Used 40 x 8 Container Office (Office/ Stora a combination ) Good condition.
PURCHASE
PRICE
Equipment Cost: $7,500.00
Other: n/a
Sales Tax: $0.00 n/a
Delivery/Freight: $ 150.00
TOTAL PURCHASE PRICE: $ 7,650.00
PAYMENT TERMS: Check or payment by credit card of payment in full due before delivery is made.
CONDITIONS OF SALE:
1. Title to E uq ipment Buyer agrees to purchase the Equipment from Seller. Seller hereby represents and warrants to Buyer that it has good and
marketable title to the Equipment. The parties explicitly agree that title to the Equipment passes from Seller to Buyer only after Buyer has paid to
Seller in good funds the Total Purchase Price. Prior to the payment of the total purchase price, Buyer hereby appoints Seller or its agents or
assigns as Buyer's attorney -in -fact for the purpose of executing U.C.C. financing statements on behalf of Buyer, and to publicly record such
statements to protect Seller's interest in the Equipment. Documents of title, if any, related to the Equipment will be provided to Buyer thirty (30)
days after Total Purchase Price has been received by Seller.
2. Condition of Equi»ment: The Equipment as described in this Agreement is being purchased in used condition. The Equipment is being sold
"AS IS, WHERE IS," WITHOUT ANY WARRANTIES WHATSOEVER EITHER EXPRESS OR IMPLIED.
3. Risksf j,,Qss: Further Liability: Upon delivery of the Equipment, all risk of loss or damage to the Equipment passes from Seller to Buyer. In
addition, Buyer hereby indemnifies Seller and agrees to save, defend and hold Seller harmless against all losses, damages, liability, costs and
expenses (including attorney's fees), as a result of any actions, claims, or demands arising out of this Agreement or related to the Equipment.
4. Performance: Remedies: If Buyer fails to pay the Total Purchase Price or any other payment due hereunder as or when due, or fails to perform
any other term and condition of this agreement, then such failure shall constitute an Event of Default. If an Event of Default occurs, Seller may
do any or all of the following: (1) terminate this Agreement; (2) repossess any or all of the Equipment and bring an action against Buyer for any
deficiency to recover the full benefits of its bargain under this Agreement; and (3) pursue any other remedy allowed at law or in equity. Seller is
entitled to further recover from Buyer all costs and expenses, including all attorneys' fees, incurred in the enforcement of this Agreement.
5. Miscellaneous: (a) This Agreement is the entire contract between the parties with respect to the subject matter hereof and supersedes all prior
agreements and negotiations between them. It may be amended only in writing and signed.by a duly authorized representative of each party. (b)
This Agreement shall be governed by and construed in accordance with the laws of the State of Maryland. Buyer Hereby consents to the
jurisdiction of the courts of Baltimore County, Maryland for the enforcement of this Agreement. Buyer hereby waives any and all rights to
and/or claims of sovereign immunity. (c) Each parry represents and warrants that this Agreement is valid and binding, is duly authorized by
appropriate corporate action, and that the person signing below has authority to bind the respective party to the Agreement. (d) Time is of the
essence with respect to the performance of this Agreement. (e) Buyer shall not assign its rights or obligations under this Agreement without the
written consent of Seller. (i) All notices related to this Agreement shall be in writing and sent to the other party at its address stated above. (g)
The parties hereby covenant and agree that Seller may rely on a telefacsimile signature of Buyer on this Agreement and/or any Amendment
hereto. Any such signature shall be treated as an original signature for all purposes. Thetelefacsimile transmission by Buyer to Seller of this
Agreement signed by Buyer shall be deemed to be the original Agreement for all purposes.
BUYER Cily Of South Miami
By:
Printed Name/Title:
Date:
Sales Agreement -Used Equipment without warranty (10/2000)
SELLER WILLIAMS SCOTSMAN, INC.
By:
Printed NametTitle: David Perez/ Sales Representative
Date:
www.willsoot.com a E-mail: Info@wlilscot.com
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OCT-27-2009 08:38 MOBILE MINI
RAW
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E!,rinr,h Location:
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01�0'-he-'954.745.0026
Fa'i 954.745.0030
Salesperson: Susan Rubin
Email: srubin@mobilemini.com
Customer;
SOUTH MIAMI CITY OF
6130 SUNSET DR
MIAMI, FL, 33143
"Na-F-4--i" 40' Combo w/15' office
40' Combo w/16' offire
Delivery Zone B
Fuel Surcharge Delivery
954 745 0030 P.03
Quotation
Page 1 of 3
Deliver TO: Quotation: Sales Order Fleet Sales
SOUTH MIAMI CITY OF Number- 124015529
6130 SUNSET DR Date: 10-28-2009
MIAMI, FL, Expires: 11-26-2009
15500.00 N
22500.00 N
120.00 one time N
15.00 one time N
Total Price $38135.00
Sales Tax $0.00
Total Initial Charges $38136.00
Clarifications. This Quotation Is based on the standard terms and conditions of the Mobile Mini Rental or Sale Agreement. Customer is responsible for all
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OCT -27 -2009 08:38 MOBILE MINI
954 745 0030 P.04
:.' Quotation
Page 2of3
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Branch Location:
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Phone: 954,745.0026
Fax: 954,745.0030
Salesperson: Susan Rubin
Email: Mbin @mobilemini.com
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TOTAL P.04