10-06-09 Item Add-On 3no'14; South Miami *N-*Vvl
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O R A O 1 2001
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER- OFFICE MEMORANDUM
To: The Honorable Mayor, Vice Mayor and Commissioners
From: W. Ajibola Balogun, City Manager
Laurence Feingold, Interim City Attorney
Date: October 6, 2009 "ADD ON" ITEM
Subject: Reformatting of City Commission Agenda
A RESOLUTION
OF THE
MAYOR & CITY COMMISSION
OF
THE CITY OF
SOUTH
MIAMI, FLORIDA, RELATING
TO
CITY COMMISSION
AGENDA; APPROVING
THE
REFORMATTING
OF THE
CITY COMMISSION AGENDA;
AND
PROVIDING AN
EFFECTIVE DATE.
BACKGROUND AND ANALYSIS:
In the spirit of cooperation in affording Notice and due process to our residents and the City
Commission; the attached resolution is recommended approving the changes in the agenda
format. Under this new proposal, no longer will the items of the City Commission be at the end
of the agenda, but will be ahead of the City Manager's and the City Attorney's reports, and said
items will provide a broad scope for putting items on the agenda as it shall now be entitled "City
Commission's Reports, Discussion, and Remarks ".
The former remarks section at the end of the agenda will be omitted, and both our citizens and
the City Commission will now have ample Notice of items to be presented by other
Commissioners.
It is jointly recommended by the City Manager and the City Attorney that this resolution
reformatting the City Commission agenda be adopted.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR .& CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO CITY
COMMISSION AGENDA; APPROVING THE REFORMATTING OF THE
CITY COMMISSION AGENDA; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, Section 2 -2.1 (c) of the Code of Ordinances of the
City of South Miami requires the City Commission to approve the
form of the agenda; and
WHEREAS, in an effort to afford Notice and due process to
the Community and to the Commission members, the Commission
desires to amend the current approach to bringing things on the
agenda; and
WHEREAS, the current City Commission agenda format, which
places the `Commission Remarks" section at the end of the
agenda, does not take into consideration the lateness of the
hour and poses a hardship for both residents and Commissioners
wishing to participate in their local government.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT:
Section 1. The City Commission Agenda form attached to
this resolution as Exhibit 1, is hereby approved to allow the
"City Commission's Reports, Discussion and Remarks" at the
beginning of the meeting, after the "Approval of the Minutes ".
Section 2. This resolution shall take effect
immediately upon approval.
PASSED AND ADOPTED THIS
ATTEST:
CITY CLERK
DAY OF f 2009.
APPROVED:
"U-_e�
COMMISSION VOTE:
Mayor Feliu:
Vice Mayor Beasley:
Commissioner Sellars:
Commissioner Palmer:
Commissioner Newman:
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READ AND APPROVED AS TO FORM:
CITY ATTORNEY
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South Miami
All- America City
2007
Exhibit 1
MAYOR Horace ;�G Feliu�� CITY MANAGER Ajibola Balogun�
VICE MAYOR Brian D Beasley w CITY ATTORNEY Laurence Feingold
COMMISSIONER Valeriek ewman CITY
CLERK-Mana M Menendez
COMMISSIONERVelma Palmer f
CO1VIlVIISSIOIVER e!WM 4
CITY COMMISSION AGENDA
City Commission Meeting
Regular Meeting date: Time.:
Next Regular Meeting date: Time:
6130 Sunset Drive, South Miami, FL; Phone: (305) 663 -6340
City of South Miami Ordinance No.. 08 -06 -1876 requires all lobbyists
before engaging in any lobbying activities to register with the City
Clerk and pay an annual fee of $500.00 per Ord. No. 44 -08 -1979.
This applies to all persons who are retained (whether paid or not) to
represent a business entity or organization to influence "City"
action. "City" action is broadly described to include the ranking
and selection of professional consultants, and virtually all - legislative,
auasHudicial and administrative action.
CALL TO ORDER:
A. Roll Call:
B. Invocation:
C. Pledge of Allegiance:
D. Lobbyists addressing the City Commission tonight must have
been registered with the City Clerk.as indicated above.
E. Presentation(s) 7:00 p.m.
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Exhibit 1
ITEM (S) FOR THE COMMISSION'S CONSIDERATION:
1. Approval of Minutes
2. City Commission's Reports,
Discussion and Remarks (45 minutes)
3. City Manager's Report (25 minutes)
4. City Attorney's Report (15- minutes)
PUBLIC REMARKS
(5 minutes)
CONSENT
RESOLUTION (S)
ORDINANCE (S) SECOND READING PUBLIC HEARING (S)
RESOLUTION (S) PUBLIC HEARING (S)
ORDINANCE (S) FIRST READING PUBLIC HEARING (S)
ORDINANCE (S) FIRST READING
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Exhibit 1
CITY HAS A SIGNIFICANT GOVERNMENTAL INTEREST IN
CONDUCTING EFFICIENT AND ORDERLY COMMISSION MEETINGS.
SPEAKERS PLEASE TAKE NOTICE THAT SECTION 2 -2. 1 (K) (2)
OF THE CODE OF ORDINANCES PROVIDES THAT "ANY PERSON
14AKING PERSONAL IMPERTINENT, OR SLANDEROUS REMARKS OR
WHO SHALL BECOME BOISTEROUS WHILE ADDRESSING THE
COMMISSION SHALL BE FORTHWITH BARRED FROM FURTHER
AUDIENCE BEFORE THE COUNCIL BY THE PRESIDING OFFICER,
UNLESS PERMISSION TO CONTINUE BE GRANTED BY A MAJORITY
VOTE OF THE COMMISSION."
PURSUANT TO FLA STATUTES 286.0105, "THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES
TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER
CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT
FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS
MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS
NOTICE DOES NOT CONSTITUTE CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE
INADMISSIBLE OR IRRELEVANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE
ALLOWED BY LAW.
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