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10-06-09 Item 10South Miami bcftd ANnficaNy I F CITY OF SOUTH MIAMI 927 1111. OFFICE OF THE CITY MANAGER Rto INTER- OFFICE MEMORANDUM 2001 To: The Honorable Mayor & Members of the City Commission From: W. Ajibola Balogun, City Manager Date: October 6, 2009 Agenda Item No.:� Subject: Memorandum of Agreement with Thelma Gibson Health Initiative for Social Work Services at the Senior Citizen Center. Request: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A MEMORANDUM OF AGREEMENT WITH THELMA GIBSON HEALTH INITIATIVE (TGHI) FOR SOCIAL WORK SERVICES TO THE SENIORS IN AN AMOUNT OF $45,000.00; AND PROVIDING FOR AN EFFECTIVE DATE. Request: To authorize the City Manager to execute a Memorandum of Agreement with Thelma Gibson Health Initiative. Reason/Need: During the second budget hearing on September 22, 2009, the City Commission allocated funding to TGHI for Social Work services for the seniors in the Senior Citizen Center. This funding is intended to fund much needed social work services to the seniors, at its original level of service before funding was withdrawn by the County due to budget constraints. Cost: $45,000.00 Funding Source: City's General Fund Backup Documentation: ❑ Proposed Resolution ❑ Memorandum of Agreement ❑ Thelma Gibson Health Initiative's Scope of Services & Budget RESOLUTION NO.: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A MEMORANDUM OF AGREEMENT WITH THELMA GIBSON HEALTH INITIATIVE (TGHI) FOR SOCIAL WORK SERVICES TO THE SENIORS IN AN AMOUNT OF $45,000.00; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, during the second budget hearing on September 22, 2009, the City Commission allocated funding to TGHI for Social Work services for the senior in the Senior Citizen Center; and WHEREAS, the City, has in the past benefited from a program managed by TGHI, which directly benefited senior residents of South Miami by providing social services; and WHEREAS, the funding from the County and other sources previously received by TGHI has now been withdrawn due to budget constraints in Miami -Dade County; and WHEREAS, the City of South Miami, through its City Commission, believes that providing $45,000.00 towards revitalizing and continuing this worthwhile program is in the vital and best interest of the City and the health, safety, and welfare of its senior citizen residents, and in accordance with the public interest under which this activity has been undertaken, it is important that these activities continue; and WHEREAS, this $45,000.00 funding from the City will return this worthwhile program to its original level of service to our seniors; and WHEREAS, TGHI has agreed to assume responsibility for implementing and continuing this vital program to enhance sense of community and social benefits within the neighborhoods of the City of South Miami. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1: The Mayor and City Commission authorize the City Manager to execute a Memorandum of Agreement with Thelma Gibson Health Initiative for social work services to the senior residents at the Senior Citizen Center in an amount of $45,000. Section 2: The attached exhibit is incorporated by reference into this resolution. PASSED AND ADOPTED this day of ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY Include File Name and Path 2009. APPROVED: MAYOR COMMISSION VOTE: Mayor Feliu: Vice Mayor Beasley: Commissioner Palmer: Commissioner Newman: Commissioner Sellars: MEMORANDUM OF AGREEMENT WITH THELMA GIBSON HEALTH INITIATIVE (TGHI) FOR FUNDING OF SOCIAL SERVICES FOR AT -RISK MINORITY RESIDENTS OF SOUTH MIAMI This AGREEMENT entered into this day of October, 2009, by and between The City of South Miami, a Florida Municipal Corporation (the "City ") and The Thelma Gibson Health Initiative (the "TGHI "). WHEREAS, the City, has in the past benefited from a program managed by TGHI, which directly benefited at -risk minority residents of South Miami by providing social services, and WHEREAS, the funding from the County and other sources previously received by TGHI has now been withdrawn due to budget constraints in Miami -Dade County, and WHEREAS, the City of South Miami, through its City Commission, believes that providing $45,000.00 towards revitalizing and continuing this worthwhile program is in the vital and best interest of the City and the health, safety, and welfare of its residents, and in accordance with the public interest under which this activity has been undertaken, it is important that these activities continue, and WHEREAS, this $45,000.00 funding from the City will return this worthwhile program to its original level of service, and WHEREAS, TGHI has agreed to assume responsibility for implementing and continuing this vital program to enhance sense of community and social benefits within the neighborhoods of the City of South Miami. NOW, THEREFORE, it is agreed by and between the parties hereto that: Section 1. Scope of Services The scope of services to be provided by TGHI is attached hereto as Exhibit A, which document (Exhibit A) is attached to and made a part of this Memorandum of Agreement as though fully set forth herein. Section 2. Compensation The total compensation to be paid for the above services described in Section 1 will be an allocation by the City Commission of the sum of $45,000.00 to TGHI. Section 3. Time of Performance The time of performance of this Agreement shall commence as of the 1 s` day of October, 2009 and shall continue to and through the 30'' day of September, 2010 as described in the attached Exhibit A. Section 4. Personnel TGHI represents that it has presently employed or will subsequently engage all the necessary personnel required to perform the services under this Memorandum of Agreement. Section 5. Notices Communications and details concerning this Agreement shall be directed to the following: City of South Miami: W. Ajibola Balogun, REM, CFEA City Manager City of South Miami City Hall 6130 Sunset Drive South Miami, FL 33143 Section 6. Administrative Adiustments Thelma Gibson Health Initiative: Ms. Maritza Ejenbaum Thelma Gibson Health Initiative 3634 Grand Avenue Coconut Grove, FL 33133 The time of performance for services to be performed under this Agreement may be extended, prior to its expiration, for a period not to exceed one year, by written administrative approval from the City Manager. All such notices relating to performance shall be provided as provided for in Section 5, above of this Memorandum of Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Memorandum of Agreement as of the date first written above. CITY OF SOUTH MIAMI City Manager THELMA GIBSON HEALTH INITIATIVE By Authorized Representative THELMA GIBSON HEALTH INITIATIVE "A Subsidiary of the Theodore R. Gibson Memorial Fund, Inc. " 3634 Grand Avenue • Coconut Grove, FL 33133 R. Ph: (305) 446 -1543 • Fax: (305) 446 -1474 • tr ibsonabellsouth.net 'w www.ThelmaGibsonHealthlnitiative.org r "BUILDING HEALTHYMINDS AND BODIES" City of South Miami "SOCIAL SERVICES FOR AT -RISK MINORITY RESIDENTS OF SOUTH MIAMI" SCOPE OF SERVICES ORGANIZATION INFORMATION Mission Statement The mission of the Theodore R. Gibson Memorial Fund, Inc (TRGMF) which was incorporated in 1983 is to "unify and bridge gaps between diverse groups within the local Coconut Grove and wider Miami and Miami -Dade communities ". This organization was founded in memory of the late Reverend Theodore R. Gibson, an outstanding civil rights leader of the 1960's as well as a City of Miami Commissioner for nine years. The Thelma Gibson Health Initiative (TGHI) was established in December 2001, under the aegis of the 501 (C) (3) tax - exempt status of its parent agency, TRGMF. The mission of TGHI is to "building healthy minds and bodies" by addressing disparities in health risk, conditions, vulnerabilities and access to health care systems. This is accomplished through the offering of culturally competent and sensitive comprehensive social services for minority, poor, fragile and marginalized citizens residing in Miami -Dade County. This Agency has a nine year history of assisting residents of West Coconut Grove, South Miami and adjoining Coral Gables with an array of health care- related and social service needs prompted and compounded by the following socio demographic characteristics: poverty, minority status, higher than average rates of illiteracy, increased rates of chronic and disabling conditions with co morbidity for earlier mortality diminished access to existing systems of health care and elevated incidence of domestic violence and other forms of violence. Oreanizational Structure • Thelma V A Gibson, Volunteer, President Emeritus of TRGMF. Mrs. Gibson is a former interim City of Miami Commissioner and retired Registered Nurse with over twenty -five years of nursing and eight years of social work experience in addition to starting and serving on the boards of many social service organizations. • Merline J Barton, Certified HIV Tester and Executive Director, has worked in the Coconut Grove and adjacent communities for more than twenty years with contributions in community development, organizational management and interagency collaboration. Ms. Barton is responsible for all Agency operations, fiscal and personnel management as well as grant writing, management and compliance. • Maritza Eienbaum, MED, LCSW, Program Director /Clinical Supervisor has thirty years experience of working in social services with a focus on serving at -risk populations of all ages, emphasizing empowerment and advocacy as key ingredients in this work. Ms.Ejenbaum is responsible for program design and oversight, staff and intern training, clinical supervision, grant writing and implementation. • Patricia Taboas, MS, Youth Program Manager has significant experience in working with at -risk youth in a wide variety of settings. Ms. Taboas is responsible for the • day to day management of the Thelma Gibson Health Initiative Youth Prevention and Intervention Program funded by The Children's Trust. • Mark McCray, MSW and Certified HIV Tester, experienced with serving at -risk individuals, youth, families and seniors. Mr. McCray provides intensive case management and comprehensive social services to clients of all ages in the Agency and community settings. • Tahiese Beckford, Resource Coordinator has extensive experience in procuring a wide array of resources, working with media, coordinating, designing and executing special events. Ms. Beckford is responsible for resource identification and procurement, media relations and exposure, design and execution of special Agency and community events and technical assistance. • Rosemary Peralta, Certified HIV Tester, Administrative Assistant, serves as support staff for the Executive Director and the Program Director. Ms. Peralta is responsible for sustaining and assisting the administrative staff with the day to day operations of the Agency. • Donna Clarit, Outreach Specialist, has long.history and strong ties with the community. Ms. Clarit serves in street outreach and is the TGHI's liaison and contact for residents when crises arise outside of the Agency's normal operating schedule. Social Worker, BSW, TBA ( For the South Miami Community). This innovative At -Risk Seniors Program serves vulnerable poor minority older persons (ages fifty and above) residing in public housing and the community at -large in South Miami. This program has been successfully providing these services to vulnerable seniors in the City of South Miami for five years. The main goal of this program is to maximize "Aging in Place" for each program participant. "Aging in Place" is a principle related to an individual's choice to remain in his/her own home as long as possible through the provision of comprehensive social services thereby avoiding premature institutionalization or unnecessary death or disability. (The American Association of Homes and Services for the Aging 2006) This has been accomplished with a model of service delivery that addresses disparities in health care access due to the combined factors of poverty, age, illness, illiteracy, lack of health literacy and minority status. This is achieved with specialized outreach, assessment of need and prioritization, intensive targeted case management, education, counseling, crisis intervention and advocacy. The ultimate. desired outcome is enhanced quality of life through increased access to health care benefits and services and other resources that enable members of this target population to remain in their own homes as long as possible. The cost effectiveness of this model and its outcomes is significant. The human benefit of avoiding premature institutionalization is indisputable. PROJECT DESCRIPTION Statement of Need The project known as "Social Services for At -Risk Minority Seniors" who reside in the City of South Miami has been severely impacted by cuts in funding. The service needs in this target population of vulnerable minority residents ages 50 and older continue to be affected by the following current socioeconomic variables: • Lack of sufficient financial resources • Deficiencies in adequate nutrition • Increasing scarcity in safe, decent and affordable housing • Illiteracy and/or lack of health literacy • Limited or nonexistent social support • Decreasing resources such as cutbacks in hospitals and related services The current economic climate has affected many in this community and as always, those that are historically more compromised by risk factors are impacted disproportionately more so by adverse socioeconomic conditions. The provision of a social service program that addresses the needs of poor, minority elders is even more imperative than before because of the following reasons: • The needs of seniors that have been served by this program are more intensive as they age because they require more supportive services. • There are additional elders that need to be served both in public housing and in the community at large in the City of South Miami • The existing systems of health care have become increasingly difficult to navigate due to funding cuts that affect access and availability of services. This requires more intensive and targeted case management which in turn has become more demanding in terms of staff time, expertise and advocacy. Proeram Approach and Desizn The Thelma Gibson Health Initiative proposes to provide comprehensive health - related social services with a primary directive of facilitating necessary access to healthcare, supportive and preventive care for a minimum of two hundred (200) at -risk older persons who reside in the City of South Miami, both in public housing and the community at large. Additionally, this program will provide Education on matters of Health, Safety and Well Being to a minimum of 400 program participants duriniz the proiect year. The target population is composed of vulnerable Black, Hispanic and other minorities residing either in public housing or the community at large in the City of South Miami. These individuals are in critical need of this program due to the following socio demographic characteristics: poverty, minority, higher prevalence of chronic and disabling illnesses, elevated incidence of complications and/or morbidity from those conditions, illiteracy /low literacy (both general and health- related) , lack of access to health care benefits /services and a generalized common lack of trust of the medical system. The ultimate goal of this project is to maximize each participant's quality of life by facilitating their ability to "Age in Place ", by preventing unnecessary or premature institutionalization, disability or death. This program design is one that seeks to reduce personal socioeconomic, socio cultural and systemic. barriers. This will be accomplished by offering the following services and activities: I . Outreach 2. Assessment and Prioritization of Need 3. Targeted Case Management and Referrals 4. Counseling 5. Education on Topics Related to the Health, Safety and Well -Being of Seniors 6. Advocacy 7. Empowerment 8. HIV Testing Pre/Post Test Counseling The foregoing services and activities are delivered through: 1. Specialized Community Outreach 2. Engagement of Elders at Congregate Nutritional Sites, community gathering places, churches, parks and the community at- large. 3. Home Visits 4. Scheduled Office Appointments 5. Monthly Educational Workshops THELMA GIBSON HEALTH INITIATIVE City of South Miami Project Budget October 1, 2009 thru September 30, 2010 Annual Expenses Salaries Lic. Clinical Soc. Worker /Program Director 4,000 Social Worker, BSW 34,000 Sub Total Salaries Payroll Taxes & Fringe Benefits Payroll Taxes (S /S, M/C & SUTA) Health & Dental Insurance (50 %) Sub Total Payroll Taxes & Fringe Benefits Other Expenses Program Supplies Office Supplies Postage /Printing Sub Total /Other Expenses Total Expenditures $38,000 3,800 2,200 6,000 500 500 1,000 $45,000 IRSDepartment of the Treasury Internal Revenue Service P.O. Box 2508 Cincinnati OH 45201 THEODORE ROOSEVELT GIBSON MEMORIAL FUND INCORPORATED 3629 GRAND AVE MIAMI FL 33133 - 4921290 Nl-. fF )2530 In reply refer to: 0248459777 Dec. 20, 2007 LTR 4168C E0 59- 2313448 000000 00 000 00017447 BODC: TE Employer Identification Number: 59- 2313448 Person to Contact: Mrs. Guilkey Toll Free Telephone Number: 1- 877 - 829 -5500 Dear Taxpayer: This is in response to your request of Dec. 12, 2007, regarding your tax - exempt status. Our records indicate that a determination letter was issued in December 1983, that-recognized you as exempt from Federal income tax, and discloses that you are currently exempt under section 501(c)(3) of the Internal Revenue Code. Our records also indicate you are not a private foundation within the meaning of section 509(a) of the Code because you are described in section(s) 509(a)(1) and 170(b)(1)(A)(vi). Donors may deduct contributions to you as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code. If you have any questions, please call us at the telephone number shown in the heading of this letter. Sincerely yours, Michele M. Sullivan, Oper. Mgr.. Accounts Management Operations I