09-01-09 Item 6Sours South Miami
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incoaroWEo
1927
2001
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER- OFFICE MEMORANDUM
To: The Honorable Mayor Feliu and Members of the City Commission
Via: W. Ajibola Balogun, City Manager��
Jose Olivo, Public Works & Engineering Director'®
From: Rodolfo de la Torre
Assistant Public Worts- Director
Date: September 1, 2009
Subject: Requesting a purchase order for the installation of new roofs at the Dante Fascell Park
pavilions.
Resolution: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO
ISSUE A PURCHASE ORDER TO CODA ROOFING, INC. FOR THE
INSTALLATION OF NEW ROOFS AT THE DANTE FASCELL PARK
PAVILIONS LOCATED AT 8500 SW 57TH AVENUE IN AN AMOUNT OF
$9,700.00 TO BE CHARGED TO PARKS MAINTENANCE CONTRACTUAL
ACCOUNT NUMBER 001 - 1750 -519 -3450; PROVIDING FOR AN EFFECTIVE
DATE.
Request: Authorizing the City Manager to execute a purchase order with Coda Roofing, Inc. to
install new roofs at the Dante Fascell Park pavilions.
Reason/Need: The City of South Miami Dante Fascell Park houses a tennis facility and pro shop, hand
ball courts, volley ball court, exercise /walking trail and the busiest playground and party
rental pavilions in the City. The existing roofs on the two pavilions are over 20 years old
and in dire need of replacement. Over the years these roofs have been repaired on
numerous occasions, however due to this year's active and ongoing rainy season the
conditions have further deteriorated. The installation of new roofs in these facilities is
essential in order to reduce the risk of water damage to the existing concrete slab, and to
provide service as well as to provide a safe and healthy environment for the City
residents and Park patrons. The new up- graded and insulated roof will also provide a 10
year warranty. For years Coda Roofing has provided responsible quality service to the
City of South Miami, during the storms of 2004 and 2005 Coda Roofing was
instrumental in securing and repairing wind damaged roofs on City buildings.
Coda Roofing, Inc. was selected as the lowest responsive bidder from the following three
bids received:
1 Coda Roofing, Inc. $9,700.00
2 Andrew Palmer Roofing, Inc. $17,200.00
3 Tiger & Son Roofing Company $19,500.00
Cost: $9,700.00
Funding Source: Parks Maintenance Contractual Account number 001 - 1750 -519 -3450 with a current
balance of $ 17,521.00.
Backup Documentation:
Propose Resolution.
Estimates from three vendors.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO ISSUE A PURCHASE ORDER TO CODA ROOFING, INC.
FOR THE INSTALLATION OF NEW ROOFS AT THE DANTE FASCELL
PARK PAVILIONS LOCATED AT 8500 SW 57TH AVENUE IN AN
AMOUNT OF $9,700.00 TO BE CHARGED TO PARKS MAINTENANCE
CONTRACTUAL ACCOUNT NUMBER 001 - 1750 -519 -3450; PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Commission wishes to install new roofs at the Dante Fascell
Park pavilions; and,
WHEREAS, the Dante Fascell Park houses two pavilions; and,
WHEREAS, the installation of new roofs in these facilities is essential in order to address
problems with water leaks, prevent water damage to the building's structure and to provide a safe and
healthy environment for. City residents and Park patrons.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA, THAT:
Section 1: The Mayor and City Commission authorizes the City Manager to issue a purchase order
to Coda Roofing, Inc. for the installation of new roofs at the Dante Fascell Park pavilions.
Section 2: That the expenditure will be charged to Parks Maintenance Contractual Account 001
1750 -519 -3450, with a current balance of $ 17,521.00 before this request.
Section 3: This resolution shall be effective immediately.
PASSED AND ADOPTED this _day of 2009.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
Commission Vote:
Mayor Feliu:
Vice Mayor Beasley:
Commissioner Palmer:
Commissioner Newman:
Commissioner Sellars:
CODA ROOFING, INC.
LICENSED & INSURED cc#93BS00507
4678 EAST 10 LANE
HIALEAH, FL. 33013
PH: 305_ -68_1 -1060 FAX: 305- 681 -4012
NAME /ADDRESS
CrrY OF S. MIANfi
JOB ADDRESS:8900 SW 57 AVE
AT'I7V: RUDY DE LA TORRE
TEL:305 -668 -7237
FAX:305-667 -7208
REPLACE FLAT ROOF ON TWO PAVILIONS:
l�
Contract - Estimate
DATE
Estimate #
8118410D9
CODA15776
ESTIMATE GIVEN BY
RAFAEL
WORK INCLUDE: ALL ROOFING SYSTEM WORK, LABOR, MATERIALS, AND EQUIPMENT ACCORDING TO
F.B.C. AND CURRENT ROOFING CODES.
INSTALLMENT
A. REMOVE EXISTING ROOF.
B. CLEAN COMPLETE ROOF TO A WORKABLE SURFACE.
C. PLACE GLASS BASE MECHANICALLY ATTACHMENT.
D. INSTALL 1 -1/2" INSULATION.
E. PLACE 2 PLIES TAM GLASS PLY IV. HOT MOP APPLIED.
F. ALL METALS TO BE GALVANIZED TO INCLUDE.BUT NOT iLIMITM TO EDGE DRIPS
FLASHING, STUCCO STOP, ETC., AS REQUIRED.
G. ALL VENTILATING ROOF STACKS LEAD OR GALVANIZED PENETRATION.
H INSTALL 2 X 6 WOOD BLOCKER.
L PLACE TAMKO MODIFIED BITUMEN ROOF SYSTEM.
J. PERMFr AS REQUIRED.
10 YEARS OF WARRANTY OF LABOR AND MATERIALS.
WORK NOT INCLUDED:
I . WORK OF OTHER TRADES AND WORK NOT PART OF THIS RESIDENTMI, ROOFING SUBCONTRACT.
2. PORTABLE TOILET.
3. WE ARE NOT RESPONSIBLE FOR DAMAGES OF PAMTITS AC., ANTENNAS OR ANY ELECTRICAL
WORK.
PAYMENT SCHEDULE:35% UPON SIGN THE CONTRACT.
50% UPON HOT MOP INSPECTION APPROVED.
15% TO BE PAID UPON DIAL INSPECTION APPROVED.
LABOR AND MATERIAL
9,700.00
Buyer agrees to pay all cost anti expanses incurred collect* any amoamts due osndes this Estimate, due to continual material price increases by
manufacturers, this estimate may be withbacwn by Coda Roofing, lac-, ifuel accepted within 30 days. The guarantee of this roof DOES NOT cover
leaks due to abuse, lighting, hurricane, tornado, bail storm, vaudaiism or other climatic phenomena.
If any sums due under this Agreement are not paid per the terms set forth above, than the Customer gees to pay all reasonable atrornelrs fees and
all z4 is i,; °• t-.-menses incurred collecting said sums. In addition, all past due sums sbatl be interest at the rate of t.5% per mouth.A charge of 525.00
mill lr_- added to aii chacki rcrantci F.en3.° AnO\,Te PRICES, PTT'.CTFICA T TOYS AND COXMM.ONS ARP IRERFRY ACCEPTED.
E c is t" L1ls utlt.ateE ...
puficing-rrr
4l�fl`dERi CU!-!TT`AC° °TOR
Aug 170903:56p A. Palmer Roofing 305- 232 -9361 p.2
3rvvvs,,d
Andrew Palmier Rooffmg,, Inc.
dba A. Palmer Roor-mg, Ine.
9700 SW 368 Street Phone 305- 232 -92t
Miami -:FT, 331ST fJ"i -+`y Fax 305 -2:.32 -9361
State: CCC1326750
A Tradlrlon ojQuality Since 1920"
PROPOSAL SUBMITTED TO
PHONE
DATE
STREET
JOB NAME
6130 SUNSET DRIVE
DANTE FASCELL PARK
CITY. STATE AND ZIP CODE
MIAMI F*1 11141
JOB LOCATION
Rrm
ARCHITECT 1 DATE OF PLANS
JOB PHONE
We hereby submit specifications and estimates for. REROOF
RIESIDENC,E
We propose to remove exlsfing roofing doom to sheathing boards or to a smooth and workable surface SI, and haul away debris.
REROOF
2 FLAT ROOFS CONCRETE DECK PAVI LLION 1 & 2
-TEAR OFF EXISTING ROOF TO CONCRETE DECK
-PRIME EXISTING CONCRETE DECK WITH ASP6IALT PRIMER.
-SEAL ALL JOINTS AT CONCRETE DECK WITH WATCR.PROOFING PEEL dY. STICK MODIFIED.
- INSTAI.1, l "'X a WWI) BLOCKING AT PERIMETER.
-MOP I1�" FIRERBOARp U :VM
ELG tiOARD. ..
-MOP I PLY OF GAF RUBBEROID20k. .
- INSTALL METAL EAVEDRIP FLASHING AT PERIMETER OF ROOF.
' -MOP I PLY OF GAF MODIFIED FTL
NOTE: A \Y ADDITIONAL WORK REQUIRED BY fNSPECTOR NOT INCLUDED IN THIS
PROPOSAL WILL BE AN ADDITIONAL CHARGE TO CONTRACT AMOUNT._ WORK MAY BE
REQUIRED TO BE DONE BY GENERAL CONTRACTOR.
PRICE TNCLUDES PERMIT, INSPECTION AND RIPAOVAL OF ALL DEBRIS.
COST: $8400.00 EACH.
GUARANTEE: A TF_N veer guarantee orFLAT mof and a yearguaadee on mof is In tape upon
cornpbtion and payment in tun. We warara these Mors for berods indicated agaW taeyxnr!ura+sNp. Ftsthe ream. Ca amend dlalM herein
is subjed w an interest charge of 18% per anomr on past due accounts. Undersigned ssswn respa sibiay kV d oesis,of coaactioe. including
reasonade atbmneys trees. Mardadtat:rs wartaniy yAtera appfeablo adtl be Issued.
'
pe JbDPOS£ hereby to Urdsh noft ial and tabor- oompkto in aeoerdanoe with above spedrican rs. for the sum or:
WE AROXFF dofaes ($ 7
Paymem to be mede m fonoux
40% DEPOSIT. 30Rs DRY -IN, BALANCE DUE UPON COMPLETION.
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Date o`A�uptanoe:
PLEASE READ SOT" SIDES CAREFULLY
FROM : TIGM N SON ROOFING P14OW NO. : 9544416160 Rug. 17 2039 03:57PM PI
TIGER & SON ROOFING COMPANY
14401 Bass Creek Road
Miramar, FL 33027
Dade wnone PROPOSAL
(954) 441630 Fax _(454) 441.6180 License No CCC1326078
Proposal Submitted to: City of South Miami Ph: (305) 74&15881 F'ix: (305) 668-7208 Date: 8/14/2009
Sheet: 8500 SW 57 Avenue Job Name: 'Re -roof ttvo paviEions on south side of park
'City. State and Zip Code: South Miami, Fl- 33143 Contact: Doug Baker
We PrWosa hereby to krnmh materrtb and taboremrykft in eocada v With spec"batlam be Wh. fw the avm
Of. dollars (91M)0.00)
Ali malarial is -Wk fo be oomplMad 1h a Wakmardke manner tmemdtng to had• standard pmofre. •a Arry edddionm cm
aada ro tR's
—9-112==90, tt. roar ntat a tame=s instattatron of rm amopefata dmt fer the requkrW step be done. For -
reasbn et the time or Me t ear -on Ma mrmg or oemaorte"trust must be irnmrd n m om is pmeK wirer must accept ap of charges performed . Ovmer
to Carry rae, tornado Wd QMC' nr —fY trtstdmtce. OW waken ale futy Covered by wdkeNs Car,
Aut
Note: Tads proposal may Levi —d by us
r ramappticable pdoa at2nas, a nt sxphw tMhin
r�
We befeby submit specifications and estimates for.
RE -ROOF - FLAT ROOF APPLICATION
• Remove existing roof systems to the concrete deck and removo all debris from site.
• Prime existing concrete deck with asphalt primer ASTM D 41 and make any repairs to concrete deck as
needed.
Install 1e Perlite fiberboard insulation with hot asphalt set at a rate of 30 Ibs per square foot.
• Hot mop one base sheet felt #751b set in hot asphalt.
• Provide and Install one layer of Rubberoid Smooth #20 set in hot asphaR_
• Install one layer of white aifrtnwn lFfocfn%d set in hot asphalt on the roof surface.
• Install new 1 • x 6e PT wood nailer at Complete perimeter of roof's
• Install new eave drip metal flashing 22 ga. pre colored to thatch existing eave metal (Terracotta)
• Primer all metals so they can work well with the asphalt setting.
• Clean all debris caused by the process of completing the job.
• Supply roofing permit, all cranes, dumpsters, kettle, and equiprteent to complete roof work
GUARANTEE:
The C -*=t" dw frtmfsh and •,.W the nwesomy - astute as mgrdred to perform ft van: deta0ed in a,e prottoaat ebcve. I h. 000er w eridkd to
receive the b-9 or any and to mamdadr¢er warrmdr= that � ter matelots aced, pWA&I that ate Contractor has beers Veld h (W. The Cantr
0WWee fmm gds guar MW arty Io'SC: *=*atoned by torradw ttmlkaMM or mty aher nabaal dwsber. Alm eaeterded from nds coveratfe are 1¢aJe; caused
by fft W w any a" We"' Cos" ruction or ft"ftzapon of ew%rnam m the roe/. Cakr=mr. rat her be have for any delays due to afrantetartces beycrM Is
Cattrol, such as sL,kes, rSSCraRy. err ramvvaalabRy of rrratm tas. toe and Sat Roofing s nat rasr N to n at the thne mdmg use rootag erode etdsbrg tears
kraq tra to meet RUW%V Code reequufrenmsts, to addbm aWttet is b corduxra to P=roem ep paymet�s as tsted m Ma omttra t. Thin guwwtm s not
hays MvWe, w1C- me pathos OT-GdY &Jew od mvbc. no peke qusted above is ranks pmprxed tmk mdy, WfWe dutftg the re"Mm of the ems g root'
(raters aPXk2b1e) It s famd hrat od*VcnW repairs are needed, ttds may trrrero Me o&2 of the jeb. The =Madw a not obrgated to card'ome s p=ram Welk
WIM "FaYmaR is nat tim" paid by eta otnw. n ttte Coroacta does rA tewas payment In x9, rwrtrseter rwar m an rWft to pursue arch dalats, a•_tda
m car" of aenon agairret tits owner, kttdu& g but not fmHed to krom w er meaharkt tens. Where the pa2dbrt. mtderats ggreemm purme LVat melon
traced m tit§ Contra=, the pv anV party strop be entMed to $a attemey fees and oamt oasis, inel" eery coal aseoolat2d WM an appeal of thh matter.
Guarantee is from completion date olusj'EN )MARS
ACCEPTANCE OF CONTRACT:.
The above specifications and cot[dtdorts are satista6tody and ass hereby accepted. you aft autherib d to do the Worts
as spectated,
Date of Acceptance: sknature-