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CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM
South Miami
1 III if
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To: The Honorable Mayor Feliu and Members of the City Commission
Via: W. Ajibola Balogun, City Manager _)Jo -
Jose Olivo, Public Works & Engineering Director
From: Rodolfo de la Torre
Assistant Public Works Director
Date: September 1, 2009
Subject: Requesting a purchase order for the installation of a new roof system at the Public Works
Motor Pool facility.
Resolution: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO
ISSUE A PURCHASE ORDER TO CODA ROOFING, INC. FOR THE
INSTALLATION OF A NEW ROOF SYSTEM AT THE PUBLIC WORKS
MOTOR POOL FACILITY LOCATED AT 4795 SW 75TH AVENUE IN AN
AMOUNT OF $22,900.00 TO BE CHARGED TO MAINTENANCE
CONTRACTUAL ACCOUNT NUMBER 001 - 1760 -519 -3450; PROVIDING FOR
AN EFFECTIVE DATE.
Request: Authorizing the City Manager to execute a purchase order with Coda Roofing, Inc. to
install a new roof system at the Public Works Motor Pool facility.
Reason/Need: The City of South Miami Public Works Motor Pool facility houses the City's
maintenance and repair shop for the City's vehicular fleet, the building's existing roof is
over 15 years old and has been repaired on numerous occasions, recent attempts to repair
new water leaks caused by this year's active rainy season have not lasted. The 'installation
of a new roof in this facility is essential in order to reduce the risk of water damage to the
building and maintenance tools and equipment as well as to provide a safe and healthy
environment for the City workers. The new roof will include an up- graded and insulated
roof system which will also provide a 10 year warranty and improved energy efficiency.
For years Coda Roofing has provided responsible quality roofing service to the City of
South Miami, during the storms of 2004 and 2005 Coda Roofing was instrumental in
securing and repairing wind damaged roofs on City buildings.
Coda Roofing, Inc. was selected as the lowest responsive bidder from the following three
bids received:
1. Coda Roofing, Inc. $22,900.00
2. Tiger & Son Roofing Company $31,500.00
3. Andrew Palmer Roofing, Inc. $32,900.00
Cost: $22,900.00
Funding Sources: Maintenance Contractual Account number 001- 1760 -519 -3450 with a current
balance of $ 36,300.00.
Backup Documentation:
Propose Resolution.
Estimates from three vendors.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO ISSUE A PURCHASE ORDER TO CODA ROOFING, INC.
FOR THE INSTALLATION OF A NEW ROOF AT THE PUBLIC WORKS
MOTOR POOL FACILITY LOCATED AT 4795 SW 75TH AVENUE IN AN
AMOUNT OF $22,900.00 TO BE CHARGED TO MAINTENANCE
CONTRACTUAL ACCOUNT NUMBER 001 - 1760 -519 -3450; PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Commission wishes to install a new roof system at the Public
Works Motor Pool facility; and,
WHEREAS, the Public Works Motor Pool facility houses the City's vehicular fleet maintenance
repair shop; and,
WHEREAS, the installation of a new roof in this facility is essential in order to address problems
with water leaks, prevent water damage to the building's structure and to provide a safe and healthy
environment for City workers.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The Mayor and City Commission authorizes the City Manager to issue a purchase order
to Coda Roofing, Inc. for the installation of a new roof system at the Public Works Motor Pool facility.
Section 2: That the expenditure will be charged to Maintenance Contractual Account 001- 1760 -519-
3450, with a current balance of $ 36,300.00 before this request.
Section 3: This resolution shall be effective immediately.
PASSED AND ADOPTED this _day of , 2009.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM
CITY ATTORNEY
APPROVED:
T. •
Commission Vote:
Mayor Feliu:
Vice Mayor Beasley:
Commissioner Palmer:
Commissioner Newman:
Commissioner Sellars:
CODA ROOFING yy INC.
LICENSED & INSURED ccI#93BS00507
4678 EAST 10 LANE
HIALEAH, FL. 33013
PH: 305- 681 -1060 FAX: 305 -681 4012
_ NAME /ADDRESS _
CITY OF S. MIAMI
JOB ADDRESS:MOTOR POOL
ATTN:RUDY DELA TORRE
TEL:305 -668 -7237
FAX:305- 668 -7208
Contract- Estimate
DATE
Estimate #
811812009
CODA15371
ESTIMATE GIVEN BY
RAFAEL
REPLACE FLAT ROOF:
WORK INCLUDE: ALL ROOFING SYSTEM WORK, LABOR, MATERIALS, AND EQUIPMENT ACCORDING TO
F.B.C. AND CURRENT ROOFING CODES.
INSTALLMENT. 22,900.00
A. REMOVE EXISTING ROOF.
B. CLEAN COMPLETE ROOF TO A WORKABLE SURFACE.
C. APPLY TWO INCHES INSULATION.
D. ALL METALS TO BE GALVANIZED TO INCLUDE BUT NOT LIMITED TO EDGE DRIPS,
FLASHING, STUCCO STOP, ETC., AS REQUIRED.
E. ALL VENTILATING ROOF STACKS LEAD OR GALVANIZED PENETRATION.
F. PLACE GLASS BASE MECHANICALLY ATTACHMENT.
G. PLACE A #20 MODIFIED. HOT MOP APPLIED.
H. PLACE TAMKO MODIFIED BITUMEN ROOF SYSTEM.
I. CLEAN AND HAUL AWAY ALL SUBCONTRACTORS DEBRIS OFF SITE ON A DAILY BASIS.
(BY OUR TRUCKS.)
J. BUILT CRICKET WITH TAPPERED INSULATION.
K. PERMIT AS REQUIRED.
10 YEARS OF WARRANTY OF LABOR AND MATERIALS
WORK NOT INCLUDED:
WORK OF OTHER TRADES AND WORK NOT PART OF THIS COMMERCIAL ROOFING CONTRACT.
PORTABLE TOILET.
WE ARE NOT RESPONSIBLE FOR DAMAGES OF PAINTS, A.C., ANTENNAS OR ANY ELECTRICAL
WORK.
PAYMENT SCHEDULE:35% UPON SIGN THE CONTRACT.
501/o UPON HOT MOP INSPECTION APPROVED.
15% TO BE PAID UPON FINAL INSPECTION APPROVED.
LABOR AND MATERIAL ! PRICE BASED ON SQ 1 [ DMA $22 900.00 j
Buyer agrees to pay all cost and expenses incurred collecting any amounts due under this Estimate, due to continual material price increases by
manufacturers, this estimate may be withdrawn by Coda Roofing, Inc., if not accepted Within 30 days. The guarantee of this roof DOES NOT cover
leaks due to abuse, lighting, hurricane, tornado, hail storm, vandalism or other climatic phenomena.
If any sums due under this Agreement are not paid per the terms set forth above, then the Customer agrees to pay all reasonable attorneys fees and all
costs and expenses incurred collecting said sutras. In addition, all past due sums shall be interest at the rate of 1.5% per month.A charge of $25.00 will
be added to all checks returned for insufficient funds. ABOVE PRICES, PECEFICATIONS AND CONDITIONS ARE HEREBY ACCEPTED,
PRESIDENT
oodaracit bcllsou¢@i.nee OWNER/ CONTRACTOR
FP%1 : TIGER N SON ROOFING PHONE NO. : 4544416160 Aug. 17 2009 03:01PM P2
R11k, Mira TIGER & SON ROOFING COMPANY
Bass Creek Road
Miramar, FL 33027
PROPOSAL
Dade Phone. (3o5)635-17o0 Broward Phone: (954) 441 -4630 Far, (9541441-6160 License No.CCC1328078
Proposal Submitted lo: City of South Miami Ph: (305) 796-1568 / Fix: (305) 6687208 Date: 6117!2009
Street: x795 SW 75 Avenue Job Name: Re -roof Public Work Motor Pool Building
City, State and Zip Code: South Miami, FL 33143 Contact Carlos Hernandez
We propose tWeby to ftnsh natedab, and Iabw<ontptete in aocvdanee wah speaalfleawrs bek w. fm the mm
Of: dollars (�t31.5f
AN matelot Is gmmnteed to be as spedfied. An work to bo camptmed in s wo w"r0o manner a =wdsa to trade slamNrd
made to Uda mftaa at No tune of the b—ff d Ne MW We guatatda irtmdedon at an appnspdate leek tot the cMdred sys[an than done. Few tlft
reason a dre rime Mdse learoaNe awnw w someone they !rust tetra he prrseM. U rro ot� s peesatt otmer rrar3 atnept all of the changes pMorrtred . Ow.rer
to cony roe, tomado and other neeessM insfaarwe. Otr wwkm ate Nay covered by Wadmes canpetrafinn kmxance.
Nate: This Pia- may revised by us
k( any applicable price dtangen� If not acoWed vAh(n
:Ddaya.
We here by submit specifications and estimates for.
RE4R00F - FLAT ROOF APPLICATION
• Tear off existing roofing system to the metal deck and haul all de:iris from site with dump bucks.
• Clean deck from all dust and foreign objects to prepare the deck sudatc a for the new system.
• Provide and install 2• ISO Insulation set With screws and 7 plate ;.
• Provide and install one layer of GAF Stratavent Eliminator perforated venting base street.
• Provide and Install one base sheet fell #751b.
• Provide and Install one ply of fiberglass IV set with hot asphalt
• Install one layer of Rubberofd Afb&Hed set in trot asphalt type 3 as the roof surface.
• Install 45 degree cant strips at all tool to parapet wall connections set in hot asphalt.
• install one GAF Modified FR 170 Rubberoid flashing felt on inside face of parapet wall set in hot asphalt
application rate of 30 Ibsf sq +/ -16%.
• Seal the roofing system to the parapet wall using 2100 Rubberoi l flashing cement and membrane.
• Attach the roofing system to the parapet wall with a new aluminum fit termination bar secured with masonry
expansion anchors every 12a on center.
• Cover the Termination Bar by installing a new 26 gauge galvanized metal Stucco Stop Flashing secured with
masonry expansion anchors.
• Primer all metals with asphalt primer so they can work well with the asphalt setting.
• Built a cricket with tapered insulation in the center of the roof to Ivevent water from ponding.
• Clean all debris caused by the process of completictg the job to i save piemises in clean condition.
• Supply ioofiing permit, and Calculation Test as required.
• All work to be done to comply with the Florida Budding code Chapter 15 pertaining to roofing.
• Tiger & Son Roofing shell guarantee the roofing work as described above for a period of ten years from date
of completion against faulty workmanship and material.
GUARANTEE
Th+ CoMa der'shar hardsh and uniaa the neoassaey mafetsts as teQetned to pmPlmn the oak descR ad In the proposal above. The Ouster is eWAed to
r -ehe U. bmWd Of my and ag a n Mieftaa av —n6es em exba far ing-risb laird, provided Nat do CtmIIa>CW he been paid in k& the CarCatfiar
ecduae, bon tld^, guamMae very losses occasioned bir inenadoec, htmicates, w ay other nahrd dise0w. Aso emuded fmm Oft caverage we Mom canoe
by foalveer w tiny 9tb5etpedfd c-siA lkin w knien of egmyxnent an Ute roof. Conbactw w not be Habit Far airy delays doe N ckaao®tw beyond As
moat ach as sb'dra's. cam, de umraiiabay of maieriaG Tiler anti Sm Rvmfertg s not re<pmslete d at Ere Sine dudt@T Ne raa'ag tvuk rorA i;
bard rml to teed Sua fgy Code requiremerft in adddim, antler d tin canUoat2 N pedwrro tS payrtnertffi as lt2ed ott the oonbad. This guaraidae Is nat
b1tWeaebte, lades the pelves 4W"=ty ogee o8 Tin price Quoted ab— s For the pnNivied wok**. tWnre ciaina ate renwvai of the root
(where applicable) it is (mind Nat adidiamat teats are needed. etds relay Iw+ease the cox artha job. The aarmactw r not 0t6g ttea tocartunm in Pe f— work
where am0 payment b tint dnoNy Paid by Uto awrwa. rcNe a:o+k'raatov dac roaQ taceite Parrdenb N kid, tanerxtw reseexes a9 tigj,(s N Pa'sua huh Nelms, debts.
W W V515 of daunt agdhtl rite w . fnehnMV WII not Gnddt to knixti ii n a1 nntf > G ir, 1^%4 p teC lam grit AG;emMTt purEgp �tjEt �a(jpn
based m Nis Gwiba R, the prevaifu g party shad be entthd fo as alto y reel and mm ors 3.ettRng avtr sous asooQateed wtN an eppws of tyds mq er.
Guarantee is from completion date rrlus TEN BARS
ACCEPTANCE OF CONTPACT:
'Me above spocifecattons and condibons act SatiSEaCtety and ine Cterebtf accepted. you am atttttoctaed to 06 the wont
as specific'.
Date of Acceptance: sqrw%
'Aug 17 09 03:58p A. Palmer Roofing 305-232-9361 p.3
urnnllsgC
Andrew Palmer Rooting, Inc.
dba A. Palmer Rooting. lne
9700 SW 5-66 Phone 305- 232 -9211
Miami, FL 33157 157 57 QiJIEIT R` Fax 305-232-9361
State: CCC 1326750
A TradRion of QuoUty• Since 1920°
PROPOSAL SUBMITTED TO
PHONE DATE
STREET
JOB r
6130 SUNSET DRIVE
WORKS
CITY, STATE AND ZIP CODE
JOB LOCATION
ARCHITECT
DATE OF PLANS
JOB PHONE
We hereby submit specifications anti estimates for: REKOOF
COMMERCIAL
We propose to remove existing rooting down to sheathing boards or to a smooth and workable surface at and haul away debris.
6R ROOF
'FLAT ROOF:
-REMOVE EXISTING ROOF TO STEEL DECK.
-APPLY 2" ISO INSULATION AND BASE SHEET ATTACHED USING DRILL TECH
FASTENERS AS PER CODE.
-HOT MOP 1 PLY OF RUBBEROID 104.
-IIOT btOF I I.PY OF GAF MODIFIED FR HOT MONPED AS PER CODE.
PRICE INCLUDES PERMIT, INSPECTION AND REMOVAL OF ALL DEBRIS.
GAS MLLISE (LFpPPLICABLHI: GAS SYSTEM MUST BE DISCONNECTEWRECONNEC'ED
DONE,ANrD CHARGED BY OTHERS. DONE IN CONJUNCTON WITH ROOFING WORK.
ASBESTOS Ct499;'TN.TIiE E\rENTASBESTOS. IS_PRESENT CONTR.ACTEE IS RFSPONSIBLE
FOR THE COST OF REMOVAL, MONITORING, AND DISPOSAL.
NWAI_l. FLASNyNG CI_AUCF -APPLY I VERTICAL CANT ST11111 ALONG WALL
_MOP 2 PLIES OF FIBERGLASS AND CAPSHEET APPROX A %V UP WALL
- COUNTER FLASH WITH MODIFIED ALONG ENITI-RE WALL
- SECURE WITH TERMINATION BAR AND STUCCO STOP
NOTE: ANY ADDITIONAL. WORK REQUIRED BY INSPECTOR NOT INCLUDED IN THIS
PROPOSAL. WILL BEAN ADDITIONAL CHARGE TO CONTRACT AMOUNT_: WORK MAYBE
. REQUIRED TOBE DONE BY GENERAL CONTRACTOR.
NOTE: 1) ADDITIONAL CHARGE IF NECESSARY TO TAPER ROOF TOWARD DRAINS,
2) IT IS NECESSARY TO PLUG ROOF PRIOR'['O EXECUTION OF CONTRACT.
3) WILL TAPER ROOF TO PROVIDE ADEQUATE DRAINAGE.
GUARANTEE. A TEN year gteragtffipp , roof and a - year guarantee on . roof m in face upon
oamptefion and payment in full. We warrant these roaf55 for periods bacated against tautly aorkmansltip. Furthamnre, am amoum stated hNeah
Is amjem to an Merest dwile of 1E% per annum on past due atzdmis. Undersigned assumes nspons3rfity far all costs of aftellon, ktdudog
reasonable atiomisy's Fees. mamriacamea warranty where applir N a99 bo issued.
tom""' '1P" v�"� Mrctry to mr<rhislt materul aril latxx - rnmple:o in eaordanw amh atrovo rpaddcotion& tmr dra rmnrt a°
�R= 6a -.—'r ' °Fli3?FB#Fgfz- ;.;iD{fOH(30 domrsff 3- 989d16 �
,301A DEPOSIT, 40% DRY -1N. 30% BALANCE DUE ON COMPLETION.
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Date ofAecoptaneo: _
PLEASE READ BOTH SIDES CAREFULLY