08-04-09 Item 8SOUT61 South Miami
U
IflCOHPORnTEO
• � 1021
C o K 10 P 2001
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM
To: The Honorable Mayor Feliu and Member of the City Commiss1ioonn
Via: W. Ajibola Balogun, City Manager _L'°`
Jose Olivo, Public Works & Engineering Director ' Q
From: Rodolfo de la Torre
Assistant Public Works Director
Date: August 4, 2009
Subject: Requesting purchase order for the renovation of irrigation system at Palmer Park.
Resolution: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA AUTHORIZING THE CITY MANAGER TO
ISSUE A PURCHASE ORDER TO SNG LOW VOLUME IRRIGATION SYSTEM
INC. FOR THE RENOVATION OF EXISTING IRRIGATION SYSTEM AT
PALMER PARK IN AN AMOUNT OF $18,000.00 TO BE CHARGED TO PARKS
MAINTENANCE CONTRACTUAL ACCOUNT NUMBER 001 - 1750 -519 -3450;
PROVIDING FOR AN EFFECTIVE DATE.
Request: Authorizing the City Manager to execute a purchase order with SNG Low Volume
Irrigation System Inc. for the renovation of existing irrigation system at Palmer Park.
Reason/Need: The City of South Miami Palmer Park, located at 6100 SW 67th Avenue houses the
City's main sports facility, consisting of 5 Baseball /Softball fields, football fields, soccer
fields, La Crosse fields and serves as The City of South Miami Grey Ghost Football
home field. The existing irrigation system at the Park is inadequate and does not provide
proper irrigation coverage to all sports field areas, which is essential during the dry
seasons. In addition, the existing system does not have the capacity to water the turf and
clay infield areas separately, which is very .important not to cause damage to clay
infields. The existing system has suffered numerous repairs through the years and is
bandaged in most areas.
New renovations to the irrigation system will include upgrading the main line from 3
inches to 4 inches, adding sprinkler heads, additional zones, separating of zones and the
installation of rain sensor. These renovations will give us the capacity to properly irrigate
the Park and manage water consumption more efficiently.
SNG Low Volume Irrigation Inc. was selected as the lowest responsive bidder from the
following three bids received:
1. SNG Low Volume Irrigation Inc. $18,000.00
2. Superior Landscaping $18,100.00
3. Research Irrigation, Inc. $28,200.00
Cost: $18,000.00
Funding Sources: Parks Maintenance Contractual Account number 001 - 1750 -519 -3450 with a current
balance of $ 35,521.00.
Backup Documentation:
• Proposed Resolution.
• Estimates from three vendors.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA AUTHORIZING THE CITY
MANAGER TO ISSUE A PURCHASE ORDER TO SNG LOW VOLUME
IRRIGATION SYSTEM INC. FOR THE RENOVATION OF EXISTING
IRRIGATION SYSTEM AT PALMER PARK IN AN AMOUNT OF
$18,000.00 TO BE CHARGED TO PARKS MAINTENANCE
CONTRACTUAL ACCOUNT NUMBER 001 - 1750 -519 -3450; PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Commission wishes to renovate the irrigation system at Palmer
Park.
WHEREAS, the renovation of the irrigation system is essential to properly maintain the Sports
Fields located in the Park.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The Mayor and City Commission authorizes the City Manager to issue a purchase order
to SNG Low Volume Irrigation System Inc. for the renovation of the irrigation system at Palmer Park in
an amount of $18,000.00.
Section 2: That the expenditure will be charged to Parks Maintenance Contractual Account 001-
1750 -519 -3450 with a current balance of $ 35,521.00 before this request.
Section 3: This resolution shall be effective immediately.
PASSED AND ADOPTED this _day of 2009.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
1/ : •
Commission Vote:
Mayor Feliu:
Vice Mayor Beasley:
Commissioner Palmer:
Commissioner Newman:
Commissioner Sellars:
SNG Low Volume Irrigation System INC.
12241 SW 10 terrace, Miami, Fl, 33184
Phone: 305 926 -8645, Fax: 305- 226 -6520
June, 18, 2009
Att. Mr. Jorge gonsalez
Palmer Park PPS
Miami FL 33 1 --
Ref: PPS Replacement & Renovation of Existing Irrigation System
Replacement Existing 3" main line with new 4 "Main Line, ADD PVC conduit,
control wires & New Controller & Main Sensor.
PROPOSAL
SNG Low Volume Irrigation is pleased to submit the following PROPOSAL for our
professional services for the above listed Park.
We will provide all labor, materials and equipment necessary for the replacement &
renovation of the existing system.
Scope of work:
56- 96504 Rain Bird pop -up sprinkler.
56 -1' pre fab swing joint.
7- #200 PEB Rain Bird Automatic Valve.
7- #VB -12 valve box
*Cap heads in clay field zones (outside clay)
*Moved (4) heads on field 41
'ADD (3) heads on Field #2
*Cap (5) heads 600'- 4` SCH 40 PVC PIPE.
600'- 1" PVC Conduit.
1- ESP- LX- 12 M rain Bird Controller.
t- Rain sensor
5,00o- $14 THWN Control wire
* Misc. fittings.
Warranty: If there is a defect in any of the manufactured parts, it ,,fill be replaced within
one year of its purchase and 90 days of labor will be provided during the time in which
the certain part is replaced.
Total Cost: $18,000.00
Method ofPavment Find 118.46 -0.00
Upon completion of the work as detailed above.
Checks should be made payable to:
SNG LOW VOLUME IRRIGATION SYSTEM INC.
Interest at the highest lawful rate of interest per collection costs, including reasonable
attorneys fees, will be charged on past due accounts.
This PROPOSAL may be withdrawn if not accepted within 30 days from this date.
ACCEPTANCE OF THIS PROPOSAL
This PROPOSAUCONTRACT is satisfactory and is approved. You are authorized to do
the work as specified above. Payment will be made as shown above.
Authorized Signature: DATE
Jul 241 . 2000, 3:55PM No. 7931 P, 1/1
SUPERIORPO BOX 35.0095, Miamt, F4 35135 -0055
LANDSCAPING & LAWN SERVICE, INC Ph1 (305) 634-0717 Fx:(305) 6340744
Proposal i:: 11299
Date: 7/19/09
Submitted to: City of South Mlsml
Jorge Gonudez
6130 Sunset Drive
South Miami, Florida 33143
Tat 305.796.1568 Fax, 305. 08,7208
Project: Palmer Park
DESCRIPTION OFSMICE:
Pmnsmg Includes
39
7
600,
600'
5000
I
1
Replaet existing 3`mafnfine with new Cmainlinc with Conduit,
control v,4re & new controller & rain sensor, and add 5 zones
Falcon heads with I' awing jainra
3' Valves with Votive boxes
Lateral PVC Pipe
4'seh 40 ,\fain line
1' Conduit
Wire
ESP 12 L\
Rain Sensor
Mire Flaings
Irrigation Toral b. " 10,100.00
Proposal Toml $ 18,100.00
The purpose of this proposal it to furnish irrig2s5on services at the above project in srcordmce with the attached
scope and tatterials that is bard on pLsnsand specification stated ardaceording m srndsrdpnedces. The price of
this proposal is valid for" (60) 6ys from the date of rhis proposal
I €ynuhneenyquestions,picatconvict: jmusAcosm As- 305,634,0717
Guarartue Superb, Iacdsespiog or tasrn Service, tae. M "I cable cr atpo,uible Imtny knot, tepah of replacement of say of
the abov emmloted due toblg b Hinds. ha0, 0ghmtngaconns, heavy mimvandalkm .Qoodtheat,coostr mon,meccap`egvea
or odceradon. Inadequate irrdgadea, tammdaer, launct ea or ocher Atrsof(iod
Psymmr Terms: Pgwcac sot per ConnatrTmn& Patr due atoounta will sequm an eighteen percent (ft) iarc= per, pen.
Sbenld eollectton amvnits be naemrcd, she chmt dvall be respowbit for nay refired exinoses 4:ludieg but rot limircd to
actbmey. ftes and court cwm There is a Of) doll r (sm.00) fee for oth dwk wrumed for non -su0mm funds. Any
phattems mode to,t& d=m:r,..0meke it vob1. ,
ACCEPTANCE OF PROPOSAL
Wberefam,ConnsemrandOn u, erCrmer' sA,% Mr, laveaccepted the top- gad [tunsoftbisproposal0%*,Wrm
Oann's Agent givts express perntdrrion to Contractor to enter said property and confirms that is clear from any
hidden danger or defects.
Owner or Owner's Agent
Con tram r. '
Stgxdor Lmdsesf ft Sr lawn Scr lm fete
By.
k: I
Name..
Namt:
Title:
Tide
Dart:
LMrt:
RESEARCH IRRIGATION, INC.
11 700 t.W. 102nd RD i'• 10 • MTAM1, r•L0111D.A 33173
PT101:13: 303- 863 -939U • 1=A:{: 3305- 863.9221
PROPOSAL
PROPOSAL SUIPMnTED TO:
PHONE 047E
GIN OF SOUTH MIAMI
4109109
STREET:
JOBNFxtE
PALMER PARK
c" STATE.
JOBL=71OY
SW 67TH AVE
Arrmox
CM
n0 .
ATTN: GEORGE GON7ALEZ
(305 ) 668.7208
We hereby submit specifications and estimates for:
REPLACEMENT & RENOVATION OF EXISTING IRRIGATION SYSTEM
INCLUDES: - (NEW IRRICATION SYSTEM FOR OUT FIELD AREAS)
56 - #6504 RAIN POP -LIP SPRINKLER
56- I" PRE FAB SWING JOINT
7- #200 PEB RAIN BIRD AUTOMATIC VALVE
7- #VB -12 VALVE BOX
CAP aEADS ON CLAY INFIELD ZONES — (OU'T'SIDE CLAD
• MOVE (4) HEADS ON FIELD #I
• ADD (3) HEADS ON FIELD #2
• CAP (5) CAP HEADS
• UTILIZF. EXISTING MAIN LINE AND CONTROL WIRE
* MISC. PVC SCH 40 PIPE & FITTINGS
We I'ropoSe, hereby to furnish material and labor — complete in accordance with above specifications, for the sum of:
TWT -NrY- THREE TBOUSAND, 'TWO HUNDRED FIFTY DOLLARS gars �S 23.250-00
Pd7' -'I1. L=ade r. mlw.. III
All metetiai is guaramee<i to be as APrxified. All work to be cmnpleltw In s vrononanri S Authorised
manner aacOrding to standard practices. Any altarallon or deviation from above Signature — AlAff
spacificatlOns invoking extra costs will be executed ony'upoi wdttan orders, and will KENNETH ,, PRIESIMN T
become an extra charge over and above the estimate, All agreements r riftem upon
stlkes, scoideft or delays began¢ our eontrol. Omer to carry rim tomado and oiher Note: This proposal may be withdrawn by us if not accepted within 30 days,
ne=aty Insurance. Our workers are fully covered by Worlmn's compensation
Insurance,
Acceptance of Proposal— Signature
rhe above prices, specifications and conditions arc satisfactory and — -
ire hereby accepted, You are authorised to do the work as specified,
'ayment d] be made as outlined as above.
ilgnature Signature
.-R01 DMGATCON, WC.
NO M 1 1700 NX 102nd RD r' l It • NTW41, FLORIDA 33175
PAOtvG: ?� ?� 56:i -9 ?90. FAX: 305- E63 -9221
a
PROPOSAL
FROPOSAt aUaMTEO T0:
PHM DATC ;
4109!09
CITY OF SOUTH MIAMI
aTAEE:
JOa MP7JE
PALMER PARK
C , TATB. ZIP CME
JOB Loc,1 N .
SW 67TH AVE
nuie
ATTENIIOk
FAX
ATTN: GEORGE GONZALEZ
(305) 668.7208
t
vve nereay buuunt *wvuwt,auuna anu
REPLACE EXISTING 3" MAIN LINE WITH NEW 4" MAIN LINE, ADD pVC CONDUIT,
CONTROL, WIRES & NEW CONTROLLER & RAIN SENSOR.
INCLUDES: -
600' - 4" SCH 40 PVC PIPE
600' - 1" PVC CONDUIT
1 - #ESP -LX -12 M RAIN BIRD CONTROLLER
1 - RAN SENSOR
5.000- X14 THWN CONTROL WIRE
* MISC. FITTINGS
We Fropose hereby to furnish material and labor — complete in accordance with above specifications, for the sum of
PM, r- tm be raft s tat==
All material is Ouarentand to be as apecffaod. An work to be want-led rn a workmanlike Authorized
/All
manner acwrd'mg to standard practices. Any alteration or deviation from Above Signature N HR-8N 1 a
specifications involving extra costs will be executed only upon ttdtten orders, and wel
become an extra onange over and above the estimate. All carp ?menu contingent upon
strft% accidents or delays beyond our control. Owner to carry fire, tomado And over Note: This proposal may be withdrawn by us V not accepted within 30 days.
necessary insurance. Our workers are fully covered by Workmen's compensation
Insurance.
Acceptance of Proposal— Signature
The above prices, spo..rifiC2tions and oonditioas are satisfactory and
are hereby accepted. You are authorized to do the Work as specified.
Payment will be made as outlined as above.
Signature Signature