08-04-09 Item 2bSouth Miami
All- America City
CITY OF SOUTH MIAMI 1 r
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM 2001
To: I The Honorable Mayor Feliu and Members of the City Commission
Via: Ajibola Balogun, City Manager
From: Thomas J. Vageline, Director
Planning and Zoning Departme t
Date: August 4, 2009
ITEM No.
Subject: Status Report on Cambridge Lawns Historic Markers
In September 2006, the Historic Preservation Board and the Planning and Zoning
Department submitted an application for funding to the Villagers , Inc., a local volunteer
preservation group which annually provides grants to organizations for historic
preservation projects. The proposed project was to construct three coral rock pillars
indicating the location of the City's first historic district: Cambridge Lawns. Each pillar
would be placed at an entrance / boundary point in the rights -of -way at three locations.
The estimated total cost of the project was $8000.
In January 2007 the grant was awarded and the acceptance of the grant was approved by the City
Commission. The grant was a reimbursement type grant requiring the City to expend (in
advance) the $8,000.00 to construct the project, and then request reimbursement. A two
year completion deadline set by the Villagers, was extended to September, 2009.
The advance funding for the project ($8,000) was accumulated as a surplus in the
Planning and Zoning Department's FY 2008 =2009 budget. Several bid attempts in 2008
did not result in construction bids within the limited funds budgeted for the project. A
third bid process was successful and on June 16, 2009 the City Commission in Resolution,
No.109 -09 -12918 awarded the construction project to General Masonry Construction,
Inc. for construction and installation of the three Cambridge Lawns Historic Markers at a
cost of $8,370.00.
The contractor completed the work on July 24,.2009. Attached are photographs of the
markers in place. The City will now seek the re- imbursement of the $8,000 grant from
the Villagers, Inc.
Attachments: Resolution No. 109 -09- 12918; photos
TJV /SAY
X: \Comm Items\2009 \8 -4 -09 \Cambridge Lawns Status CM Report.doe
RESOLUTION NO.: 109-09-12918
A RESOLUTION OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAIVII,
FLORIDA, AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH GENERAL
MASONRY CONSTRUCTION INC. FOR THE
CONSTRUCTION AND INSTALLATION OF CAMBRIDGE
LAWNS HISTORIC MARKERS IN THE AMOUNT OF
$8,370.00 TO BE CHARGED AS FOLLOWS: $8,370.00 TO
THE CITY'S PLANNING AND ZONING DEPARTMENT
CONTRACTUAL SERVICES ACCOUNT NUMBER 001-
1620 -524 -3450 AND; PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City of South Miami was awarded a preservation grant of
$8,000 from the Villagers. Inc. to be used to implement a Cambridge Lawns Historic
Markers Project which calls for the construction and installation of three concrete
markers to be placed at entrance/boundary points to the Cambridge Lawns Historic
District; and
WHEREAS, the Mayor and City Commission wish to implement the Cambridge
Lawns Historic Markers Project; and
WHEREAS, responses to the Cambridge Lawns Historic Markers Project Bid
No. III were received on June 11, 2009 and General Masonry Construction, Inc.
submitted the lowest and most responsive bid to the project; and
WHEREAS, the Mayor and City Commission desire to authorize the City -
Manager to execute a construction contract with General Masonry Construction for the
Cambridge Lawns Historic Markers Project in the amount of $ 8,370.00; and
WHEREAS, the total construction cost of $ 8,370.00 is to be charged as.
follows:$ 8,370.00 to the Planning and Zoning Department Contractual Services account
number 001 -1620 -524 -3450; and
NOW, THEREFORE, BE IT RESOLVED BY TIRE. MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The Mayor and City Commission authorize the City Manager to execute a.
construction contract with General Masonry Construction, Inc. for the Cambridge Lawns
Historic Markers Project for Option A (limestone) in the amount of $8,370.00.
Res. No. 109 -09- 12918
2
Section 2: The project's construction cost shall be charged as follows:
Account No. Amount Account Balance
001- 1620 -524 -3450 $ 8,370.00 $48,026.00
Section 3. The attached Contract agreement is made a part of this resolution.
Section 4. This resolution shall be effective immediately after the adoption thereof.
PASSED AND ADOPTED this 16th day of June , 2009.
ATTEST: APPROVED:
TY CLERK MAYOR
READ PROVED AS TO F RM: COMMISSION TE: 5 -0
Mayor Feliu: Yea
Vice Mayor Beasley: Yea
Commissioner Palmer: Yea
CITY ORNEY Commissioner Newman: Yea
Commissioner Sellars: Yea
XAComm Items\2009 \6 -16 -09 \Cambridge Lawns Bid Resolution.doc .
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