08-04-09 Item 2aSour�i
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CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
To: City Commission Date: August 4, 2009
Via: W. Ajibola Balogun _S` Re: USDOJ JAG Grant Application
.City M:waer Funding Update
From:. Carol run a
Grants Writer & Administrator
Update: The American Recovery and Reinvestment Act of 2009 was signed into law by President Barak
Obama on February 17t ". The Act was intended to stimulate the economy in the wake of the economic
downturn. A portion of the funding provisions include grants for local police departments. Last month, a
grant application was submitted to the United States Department of Justice's Office of Programs for the
South Miami Police Department in the amount of $50,000.00 for two (2) vehicles and four (4)
computers.
The City has received an award notification (attached) from the funding agency for a lesser amount than
what was requested. Through our award notification, we would be able to secure one (1) vehicle and two
(2) computers for a total amount. of $33,256.00 (budget attached). While there is no match funding
requirement for the grant, we must have a review by our City Commission and the public should be able
to comment on the projects.
Action to be taken:
In order to obtain our contract; I will follow up with our designated contact person from the U.S.
Department of Justice. Moreover, I will prepare the any pending resolutions to execute the contract.
END OF MEMORANDUM
Page 1 of 1
Aubrun, Carol
From:, Williams, Wendy [Wendy.WiIIiams2 @usdoj.gov]
Sent: Friday, June 19, 2009 10:23 AM
To: Aubrun, Carol; Balogun, Ajibola
Cc: Williams, Wendy
Subject: Your application for the Recovery Act JAG Local Solicitation has been change requested - City
of South Miami Application No# 2009- G8015 -FL -SB
Importance: High
Your application for the Recovery Act-JAG Local Solicitation has been change requested for the following
revisions:
1. On your SF -424, change project dates to 3/1/2009 — 2/28/2013.
2. On your SF -424, change the Federal funding to $33,256. You also must submit a budget for this exact
amount.
3. Attach the Review Narrative (Attachment 3) to this application. This must include information relating to
the 30 day governing body review and public comment requirement. Please see the solicitation for
further information.
4. Missing certifications (Attachment 5) to this application. Both certifications can be found in the
appendix of the solicitation. All pages did not load properly. I attached blank copies of the certifications.
Please refer to the JAG Recovery Act Local Solicitation at
http:// www. o* p_g ov/ BJA /recoveryJAG /JAGrecoveryLocal.pdf for detailed guidance on what to include in this
application (specifically pages 10 and 11). Resubmit your application in GMS no later than COB Monday June
22, 2009. If you have any questions, please contact Wendy Williams directly at Wendy.Wlliams2ausdoj.gov.
Please note: emails sent in GMS do not get sent to my inbox. Thanks!
7/29/2009
Budget Worksheet
Complete the budget worksheet, with computations.
(Note: Fields expand in size as data and text is entered.)
A. Personnel 0
Name Computation Cost
B. Fringe Benefits 0
Name Computation (Rate) Cost
C. Travel 0
Purpose Location Item Computation Cost
D. Equipment 33,256.00
Item Computation Cost
Computers & licenses software 2x2,128 4,256
Police Vehicles lx 29,000 29,000
E. Supplies 0
Supply Item Computation Cost
F. Construction
Description Computation Cost
G. Consultants /Contracts 0
Consultant Fees
Name Service Computation Cost
Contracts
Item Cost
H. Other 0
Description Computation Cost
Total Direct Costs 33,256.00
I. Indirect Costs
A. Personnel/Salary Costs
B. Fringe Benefits
C. Travel
D. Equipment
E. Supplies
F. Construction
G. Consultants /Contracts
H. Other
I. Indirect Costs
TOTAL PROJECT COSTS
Federal Request
Applicant Funds, if any,
to be applied to this project
Budget Summary Page
$
0
$
0
$
0
$
33,256.00
$
0
Unallowable
$
0
$
0
$0
$ 33,256.00
$ 33,256.00
$
Budget Narrative:
A. Personnel
The proiect will be under the direct supervision of the Police Department.
B. Fringe Benefits
The City of South Miami will cover all costs for fringe benefits for personnel.
C. Travel
No travel fees are being requested.
D. Equipment
This grant will fund one police vehicles and computer equipment, which will be utilized
by police officers.
E. Supplies
No supplies are requested.
F. Construction
No construction costs will be related to the project.
G. Consultants /Contracts
No consultants will be used.
H. Other
No other fees.
I. Indirect Costs
There are no indirect costs.
Certified Law Enforcement Officer. Responsible for
Police Officer
FT
2
pa trollin and crime prevention.
Bachelors' Degree and three year of grants management
or fund raising experience. Responsible for
Grants Writer &
reimbursement, reports, audits and leveraging for
Administrator
FT
1
program.
B. Fringe Benefits
The City of South Miami will cover all costs for fringe benefits for personnel.
C. Travel
No travel fees are being requested.
D. Equipment
This grant will fund one police vehicles and computer equipment, which will be utilized
by police officers.
E. Supplies
No supplies are requested.
F. Construction
No construction costs will be related to the project.
G. Consultants /Contracts
No consultants will be used.
H. Other
No other fees.
I. Indirect Costs
There are no indirect costs.