07-28-09 Item 14South Miami
*Medea CRY
CITY OF SOUTH MIAMI 11111.1
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM 2001
To: The Honorable Mayor & Members of the City Commission
Via: W. Ajibola Balogun, City Manager —vallNe"
From: Carol M. Aubrun, Grants Writer and Administrator
Date: July 28, 2009 Agenda Item No.:
Subject: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO SUBMIT
A GRANT APPLICATION FOR MIAMI -DADE COUNTY'S SAFE
NEIGHBORHOOD PARKS BOND PROGRAM FOR PARK IMPROVEMENTS;
AND PROVIDING FOR AN EFFECTIVE DATE.
Request: To authorize the City Manager to submit a grant application to Miami -Dade
County's Safe Neighborhood Bond Program.
Background: Miami -Dade County Safe Neighborhood Parks Bond Program is
requesting proposals for the 2009 application cycle from eligible entities
for park improvements. As part of the application submission
requirements, the authorizing resolution must be presented before the
governing body. However, in the event that the City receives an award,
the contract agreement will be brought forward to the City Commission for
approval. The grant request will consist of funding for three parks: South
Miami Park, the Dison Park, and the Murray Park Pool. In addition, the
improvements are also part of the City's Adopted Capital Improvement
Plan (CIP). On July 2 "d, 2009, this resolution was presented to the Parks
and Recreation Board and it was unanimously approved. These
improvements are in -line with the funding scope of the Safe
Neighborhood Park Program, which has a 1:1 financial match
requirement and is projected for (1) year without extensions. At the time
of preparing this memo, the total cost estimate that we are requesting
funding for is $879,737.00 for the three (3) projects. Presently, we have
100% matching for the Murray Park Pool project ($556,911) and we
intend to submit grant applications to Florida Department of
Environmental Protection Agency for the other two (2) projects (bison
Park Improvements $60,000.00 and South Miami Park Entrance Feature
$262,826.00).
The Dison Park and the Murray Park Pool Improvements have the
following commitments that could be satisfied by applying for this grant:
a) Dison Park: As part of Florida department of Environmental
Protection's agreement to fund the acquisition of this park, we
committed to develop the park on or before April 30, 2012. This
funding request is an attempt to start fulfilling our commitment; please
see attached letter from Florida Department of Environment
Protection dated June 10, 2009.
b) Murray Park Pool (Aquatic Center): We have received $556,911.00
towards the construction phase of this project; please see attached
resolution number 55 -09- 12864. In addition, it was brought to our
attention by the Community Advisory Committee (CAC) will be
recommending their current and.prior year allocation, which is a total
of $200,000.00, towards the project, as the Committee's highest
priority (within the funding target area).
In order to preserve our rights /eligibility, we have submitted the
application and we requested extension to submit the resolution. If this
resolution is not adopted, we will withdraw the application and the City will
not be liable.
Cost: 1:1 match requirement
Funding Source: Miami -Dade County's Safe Neighborhood Parks Bond Program
Backup Documentation:
❑ Proposed Resolution
❑ FRDAP Required Improvement Letter
9,❑ OCED Acceptance Resolution
❑ South Miami Park Entrance Feature 1
❑ Miami -Dade County SNP Ordinance No. 96 -115
❑ SNP Grant Application & Administrative Rules
❑ Grant Submissions
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RESOLUTION NO.:
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO SUBMIT A GRANT
APPLICATION FOR MIAMI -DADE COUNTY'S SAFE NEIGHBORHOOD BOND PROGRAM
FOR PARK IMPROVEMENTS; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the citizens of Miami -Dade County have authorized the issuance of general
obligation bond (the "Bonds ") for the purpose of financing capital improvement programs for certain parks
beaches natural areas and recreation facilities; and
WHEREAS, to implement and give effect to the bond program, Miami -Dade County, Florida
enacted Ordinance No. 96 -115, the Safe Neighborhood Parks Ordinance (the "Ordinance "); and
WHEREAS, it is necessary and desirable to improve the quality of life, to benefit property values,
to promote prevention of juvenile crime by providing positive recreation opportunities, and to improve the
recreation facilities for youth, adult, and senior citizens in this community through the improvement of our
parks and natural areas; and
WHEREAS, in order to foster those important values, the projects more specifically listed below
have been identified for reimbursement pursuant to the terms of the Ordinance; and
WHEREAS, pursuant to the terms of the Ordinance, the passage of this resolution and the acts
contemplated by this resolution are conditions to obtaining a grant; and
WHEREAS, the South Miami Mayor and City Commission wish to submit a grant application for
park improvements subject to all terms and conditions of the Ordinance; and
WHEREAS, the South Miami Mayor and City Commission authorize the City Manager to submit
the grant application for Miami -Dade County's Safe Neighborhood Parks Bond Program for park
improvements.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The Mayor and City Commission authorize the City Manager to submit a grant
application for a grant application for the projects and the amounts listed below, and in connection with
such application to execute such grant agreement and other contracts and documents, to expend Safe
Neighborhood Parks' bond funds received for the purposes described in the funding request, to execute
any necessary amendments to the grant application, and take such other acts as may be necessary to
bind the City of South Miami and accomplish the intent of this resolution. Application shall be made with
respect to each of the following projects: a) Murray Park Pool; b) Dison Park Improvements; and c) South
Miami Park Entrance Features Phase I.
Section 2: The City of South Miami shall complete each of the Projects in accordance with the
terms of the grant agreement, the Ordinance, and the administrative rules authorized by the Citizen's
Oversight Committee (the "Committee ") to implement the Ordinance. If the cost of a Project exceeds the
value allocated in the grant, then the City of South Miami will provide any supplemental funds required to
complete the project. In the event that supplemental funds are necessary , for the completion of the
Project, as of the point in time that supplemental funds are needed, the City of South Miami will
demonstrate that such supplemental funds have been committed to the Project prior to and as a
condition of disbursement or further disbursement of grant funds. The requirement for the City of South
Miami to provide any supplemental funds required to complete the Project may, at the sole discretion of
the Committee, be modified in whole or in part by a reduction in scope of work consistent with the
Ordinance.
Section 3: The City of South Miami recognizes and directs that any beach, park, or other public
facility acquired developed, rehabilitated or restored with bond funds, including the Projects, shall be
open and accessible to the public without discrimination of race, color, gender, religion, belief, residence,
natural origin, marital status or disability.
Section 4: To the extent allowed by law, the City of South Miami shall commit any and all funds
which may be required to operate, maintain and provide programming at each park project upon its
completion.
Section 5: The grant shall not be used in substitution of other capital project funding.
Section 6: The Mayor and City Commission authorize the City Manager to submit a grant
application to Miami -Dade County's Safe Neighborhood Parks for Park Improvements.
Section 7: The attached exhibit is incorporated by reference into this resolution.
PASSED AND ADOPTED this
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
Include File Name and Path
day of 12009.
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Feliu:
Vice Mayor Beasley:
Commissioner Palmer:
Commissioner Newman:
Commissioner Sellars:
Ms. Carol Aubrun
Grants Administrator
City of South Miami
6130 Sunset Drive
South Miami, FL 33143,5093
Florida Department of
Environmental Protection
Marjory Stoneman Douglas Building
3900 Commonwealth Boulevard
Tallahassee, Florida 32399 -3000
Re: Project Name: Dison Property
�FRDA roject Number: F07014
Dear fsD run:
Charlie Crist
Governor
lell Kottkamp
Lt_ Governor
Michael W. Sole
Secretar;,
Recently, you received the final reimbursement which terminates the acquisition phase of this grant project. In
developing the project area, please remember the following major grant requirements:
1. The project area must be developed on or before April 30, 2012.
2. Beginning September 5, 2009, a project status report should be submitted every hundred and twenty days
Uanc May, Sept.).
3. Improvements to the project area must include: Picnic facilities, walking trail, landscaping.
4. All project developments must comply with Section 553.45-48 Florida Statutes and the Uniform Federal
Accessibility Standards.
5. The project site shall be maintained in perpeiwtY,'as an outdoor recreation area for the use and benefit of the
general public.
6. Upon completion of development, the following items should be submitted to the Department:
a. Final "as built" site plan for the project dated and signed by the liaison agent
b. A Completion Certification signed and dated by the liaison agent.
c. Photographs or color slides of the completed project.
d. Florida recreation and parks inventory form describing the entire park.
We look forward to successfully completing this project. Please contact us if we can provide any assistance
during the development phase.
Sincerely,
Mary e
Community sistance
office of Information and Recreation Services
Division of Recreation and Parks
Mail Station #585
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RESOLUTION NO.: 55 -09 -12864
A RESOLUTION OF THE . MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMi,
FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE FISCAL YEAR 2009 GRANT
AGREEMENT WITH MIAMI -DADE COUNTY'S OFFICE OF COMMUNITY AND ECONOMIC
DEVELOPMENT (OCED) FOR AQUATIC CENTER CONSTRUCTION IN THE AMOUNT OF
$556,911.00; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of South Miami has been awarded a grant for Aquatic Center Construction
Phase In the amount of $556,911.00 from Miami -Dade County's Office of Community and Economic
Development; and
WHEREAS, the Mayor and City Commission wish to accept the grant agreement with Miami -
Dade County's Office of Community and Economic beveiopment; and
WHEREAS, the Mayor and City Commission authorize the City Manager to execute, the grant
agreement with Miami -Dade County Office of Community and Economic Development for Aquatic Center
Construction Phase in the amount of $556,911.00.
NOW, THEREFORE, BE iT. RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The Mayor and City Commission authorize the City Manager to execute the grant
agreement with Miami -Dade County's Office of Community and Economic Development for Aquatic
Center Construction Phase In the amount of $556,911.00.
Section 2: The attached exhibit Is Incorporated by reference Into this resolution.
PASSED AND ADOPTED this day of , 2009.
ATTEST:
ITY CLERK
READ AND APPROVED AS TO FORM:
Y ORNEY
Include File Name and Path
APPROVED:
MAYOR
COMMISSION VOTE: 3 -1
Mayor Feliu:
Yea
Vice Mayor Beasley.
Yea
Commissioner Newman:
Nay
Commissioner Palmer
absent
Commissioner Beckman:
Yea
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ARTICLE M. SAFE NEIGHBORHOOD PARKS ORDINANCE* Page 1 of 10
ARTICLE III. SAFE NEIGHBORHOOD PARKS ORDINANCE*
*Cross references: General. obligation bonds, ch. 16.
Sec. 2513-20. Findings.
The Board finds that:
(a) The purposes described in the Whereas clauses are incorporated in the body of this
article by reference. This article shall hereafter be known as the "Safe Neighborhood
Parks Ordinance" and referred to herein as the "article ".
(b) It is critical that neighborhood and regional parks are restored and improved
throughout the County to improve the overall quality of life of our communities, provide
safe places for children to play and alternatives to gangs and gang activities, increase
recreation opportunities for senior citizens, and provide pleasant places for all residents
to enjoy relief from congestion and urban stress.
(c) The improvement, restoration, expansion, and enhanced safety of park, open space
and recreation lands and facilities will help reduce crime, increase the attractiveness of
the County as a place in which to live and locate businesses, maintain sound economic
conditions and a high standard of livability in the County by increasing property values,
economic activity, employment opportunities and tourism throughout the County.
(d) The protection of beach, park, recreation and natural areas is vital to the quality of
life in the County, providing important recreation opportunities to all residents of the
County, especially children and senior citizens, and helping to protect air and water
quality.
(e) The Board finds that the distribution of the funds for qualified projects must be done
in a fair and organized manner.
(Ord. No. 96 -115, § 1, 7- 16 -96)
Sec. 2513-21. Definition.
As used in this article, the following terms mean:
Administrative expenses means all direct expenses incurred in administering the development
and completion of any of the projects authorized and approved under the terms of this article.
Administrative costs shall not include those administrative expenses incurred in the everyday operation
of any not - for - profit organization and public agency, which administer a project funded pursuant to this
article.
Beaches means beaches open to use by all of the residents of the County.
General fund means those funds raised, primarily through ad valorem taxes, fees and transfers,
that are used to account for the general operations of the County or municipal governments and all
transactions which are not accounted for in other funds or account groups.
Natural area means an environmentally sensitive area usually containing a natural forest
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ARTICLE III. SAFE NEIGHBORHOOD PARKS ORDINANCE* Page 2 of 10
community, freshwater or coastal wetland and managed to maintain and enhance biological
values.
Not - for - profit organization means any legally incorporated not - for - profit organization created
under the laws of the State of Florida (the "State ") and designated as a tax exempt entity by the United
States Internal Revenue Service, which has among its purposes the provision of park and recreation
services, gang prevention and intervention, tree - planting, or the conservation and preservation of lands
for park, natural areas, scenic, historic, or open spaces.
Parks mean those areas of public land set aside for aesthetic, educational, recreational, or
cultural use by the citizens of the County.
Park and recreation department means the Miami -Dade County Park and Recreation
Department.
Public agency or public agencies means an agency or agencies or administrative division or
divisions of the United States government, the State of Florida, the County, or any municipality within
the County.
Recreation and heritage facilities mean those facilities that are managed by a public agency or
agencies that focus their programming on cultural, historical, educational and recreational activities.
State park means a park owned or operated by the Florida Department of Environmental
Protection, Division of Recreation and Parks.
Trust account means the separate interest bearing account into which proceeds of the bond
program, as outlined in this article, shall be deposited.
UMSA means Unincorporated Municipal Service area of the County, for which the County
provides municipal services.
(Ord. No. 96 -115, § 2, 7- 16 -96)
Sec. 2513-22. Bonds.
In accordance with the provisions of the Miami -Dade County Home Rule Charter and the
general laws of the State of Florida, including Chapters 125, 159, and 166, Florida Statutes, there is
authorized to be issued, subject to the approval of the electorate pursuant to the Special Election,
general obligation bonds of the County, in one (1) or more series, in an aggregate principal amount not
to exceed two hundred million dollars ($200,000,000.00) outstanding at any one (1) time (the "bonds ").
This article also authorizes the issuance of other evidences of indebtedness in the form of anticipation
notes or bonds in anticipation of the issuance of the bonds. The bonds shall be payable from unlimited
ad valorem taxes levied on all taxable property in the County without limit as to rate or amount, the full
faith and credit of the County being pledged to the payment of principal of, redemption premium, if any,
and interest on the bonds. The bonds shall bear interest at such rate or rates, not exceeding the
maximum rate of interest permitted by law at the time of their sale, shall be stated to mature on a date
or dates not exceeding forty (40) years from the date of issue, shall be subject to redemption and shall
have such other terms, covenants and provisions as shall be determined by the Board by one (1) or
more subsequent ordinances or resolutions. The purpose of the bonds shall be (i) to pay the costs of
issuance of bonds, (ii) to pay eligible administrative costs, and (iii) to finance the acquisition of and
capital improvements to parks, beaches, natural areas and recreational and heritage facilities, in the
manner set forth in this article, in amounts not to exceed the following:
(a) Municipal per capita allocation and direct grants for specific projects: One hundred
seven million nine hundred and fifty thousand dollars ($107,950,000.00) for grants to
public agencies and not - for - profit organizations for the development, improvement,
rehabilitation, restoration or acquisition of real property for parks and park safety, youth,
adult and senior citizens' recreation facilities, beaches, greenways, trails, and natural
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ARTICLE III. SAFE NEIGHBORHOOD PARKS ORDINANCE* Page 3 of 10
areas in accordance with the following schedule:
(1) Nineteen million nine hundred fifty thousand dollars ($19,950,000.00) for
grants to all incorporated municipalities and UMSA (Unincorporated Municipal
Service Area) within the County, in accordance to the following schedule:
(i) Nine million seven hundred thousand dollars ($9,700,000.00) to
divide on a per capita basis among the municipalities duly incorporated
on the effective date of this article.
(ii) Ten million two hundred fifty thousand dollars ($10,250,000.00) to
UMSA as its municipal share.
(2) Direct grants for specific projects: Eighty -eight million three hundred and fifty
thousand dollars ($88,350,000.00) for direct grants to municipalities and UMSA,
in accordance with the schedule attached as Exhibit "A" [which can be found in
the County Clerk's office attached to Ordinance No. 96 -115] and incorporated in
this article by reference. Any project changes in UMSA from the schedule
attached as Exhibit "A" shall require approval by a unanimous vote of the County
Commissioners present at the time the Board considers any such project
changes.
(b) Grants for specific regional projects: Seventy -six million seven hundred thousand
dollars ($76,700,000.00) to the County Park and Recreation Department for the
development, improvement, restoration, rehabilitation or acquisition of real property for
Regional Parks, Beaches and Biscayne Bay access, specific regional projects, Heritage
Facilities, Natural Area Preserves and greenways and trails, in accordance with the
schedule described in Exhibit "B" [which can be found in the County Clerk's office
attached to Ordinance No. 96 -115]. Any project changes in UMSA from the schedule
attached as Exhibit "B" shall require approval by a unanimous vote of the County
Commissioners present at the time the Board considers any such project changes.
(c) Challenge grants: Fifteen million ($15,000,000.00) for challenge grants to public
agencies and not- for - profit organizations in accordance with the following schedule:
(1) Seven million dollars ($7,000,000.00) for challenge grants to public agencies
and not - for - profit organizations for land acquisition, construction and
development of youth recreation and service facilities.
(2) Eight million dollars ($8,000,000.00) for challenge grants to public agencies
and not - for - profit organizations for natural areas, recreation and open space land
acquisition and development.
(Ord. No. 96 -115, § 3, 7- 16 -96; Ord. No. 98 -58, § 1, 5 -5 -98; Ord. No. 01 -160, § 1, 9- 25 -01; Ord. No. 02-
253, § 1, 12 -3 -02; Ord. No. 03 -138, § 1, 6 -3 -03; Ord. No. 03 -139, § 1, 6 -3 -03; Ord. No. 05 -18, § 1, 1-
27-05)
Sec. 25B-23. Administration.
(a) The Citizens' Oversight Committee. A Citizens' Oversight Committee ( "Committee ") will be
formed to oversee the disbursement of the proceeds from the sale of the bonds. The Committee
will have thirteen (13) members; one (1) residing in each of Miami -Dade County's thirteen (13)
commission districts. Members of the Committee shall be residents of Miami -Dade County who
possess outstanding reputations for civic pride, integrity, responsibility and business. or
professional ability and experience or interest in the fields of recreation, conservation of natural
resources or land use planning. The Committee, as defined below, will be comprised of
members who are representative of the geographic, ethnic, racial and gender make -up of the
County.
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ARTICLE III. SAFE NEIGHBORHOOD PARKS ORDINANCE* Page 4 of 10
(1) Selection. Each member of the Board of County Commissioners shall appoint one
representative to the Committee. Each representative shall reside in the appointing
commissioner's district.
(2) Term. The Committee members shall serve two -year terms, and may be
reappointed. The terms shall be staggered, with the representatives of the evenly -
numbered districts scheduled for replacement or reappointment after the first year.
Members of the Committee shall not be compensated for their services. Notwithstanding
Section 2- 11.38.2, Committee members may be reappointed for more than eight (8)
consecutive years without a two -year hiatus.
(3) Powers and duties. The Committee shall have the following powers and duties:
(i) To oversee the deposit and disbursement of the bond proceeds in
accordance with the terms of this article;
(ii) To issue solicitations for all grants, to evaluate, disqualify, and rank
challenge grant proposals, and to recommend the award of grants in accordance
with the terms of this article;
(iii) To identify funding to reimburse the County for the reasonable costs of
providing staff to the Committee, in the process of the oversight and grant
management of this article, which funding may include amounts available under
this Bond program if the costs of staffing are related to individual projects
authorized by this article;
(iv) To promulgate rules consistent with this article for the conduct. of its
meetings and the discharge of its responsibilities;
(v) To perform such other functions as are set forth for the Committee in this
article.
(4) Deposit of bond proceeds. All proceeds of the sale of the bonds shall be delivered
to the Director of the Finance Department of Miami -Dade County who shall deposit
those proceeds in the Trust Account, not to be commingled with other funds of the
County, to be disbursed solely for the purposes set forth in this article. Miami -Dade
County, itself or through independent auditors, shall have the right at all times to audit
the books and records of the Committee.
(5) Staff. The County Manager and the County Attorney shall provide to the Committee
adequate staff and support services to enable the Committee to carry out its duties and
responsibilities.
(Ord. No. 96 -115, § 4, 7- 16 -96; Ord. No. 06 -70, § 1, 5 -9 -06; Ord. No. 09 -09, § 1, 1- 22 -09)
Sec. 2513 -24. Grant proposals.
(a) Any adjustments to the amount available from the bond proceeds which are required to be
made to satisfy the costs of providing staff or other services to administer the bonds shall be
made to the amounts available under this bond program, not to exceed one (1) percent.
(b) The following provisions of this Section 2513-24(b) shall apply to all grants to be awarded
pursuant to this article:
(1) Individual applications for grants or per capita allocations pursuant to Section 2513-
22 shall be submitted to the Committee for approval as to conformity with the
requirements of this article and for Committee review and recommendation. The
application shall be accompanied by an authorizing resolution from the governing body
of the applicant public agency that the project (or projects) for which the grant or
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ARTICLE III. SAFE NEIGHBORHOOD PARKS ORDINANCE* Page 5 of 10
allocation is sought is an important park and recreation project (or projects) which will
benefit all residents of Miami -Dade County and that operating, management and
programming funds are included in budget.
(2) Not more than seventeen (17) percent of monies awarded under any grant may be
utilized for project planning, design and administration.
(3) The interest earned on proceeds of the bonds which have been sold but not
allocated shall be used for acquisition of park, open space and natural areas to meet the
future needs of the growing population of Miami -Dade County. Requests for use of these
interest funds may be made to the Committee by public agencies and not - for - profit
organizations, with all title vesting in a public agency.
(4) After approval of this article by special election, administrative rules governing the
implementation of the Ordinance shall be prepared by the County Manager. Such rules
shall include a timeline for the grant programs identified in Section 2513-22 of this article,
criteria and procedures for evaluating such grants, notification of affected public
agencies and not - for - profit organizations of the proposed criteria and procedures and of
the dates of public workshops to be held throughout the County for the purpose of
receiving public input on the proposed criteria and procedures. After at least one (1)
public workshop for each of the grant programs referenced in Section 2513-22, the
Committee shall adopt final criteria and procedures for evaluating grants for each
program, and shall notify affected public agencies and not - for - profit organizations as to
the application timeline, criteria and procedures for evaluating challenge grants for each
program. Grants shall be awarded by the Board of County Commissioners upon
recommendation of the Committee in accordance with this article and the rules adopted
in accordance with this provision.
(5) A public agency may enter into an agreement with one (1) or more not - for - profit
organizations for the purpose of carrying out a grant pursuant to this article, subject to
the requirements of Section 25B -28.
(6) Each public agency shall make every effort to employ local residents, and
particularly youth, from the area in which proposed projects are located.
(7) Each public agency shall make every effort to work with. not - for - profit organizations
with a demonstrated history of youth employment and training, gang prevention and
intervention, and environmental preservation and land conservation.
(8) Funds that are granted pursuant to Section 25B -22 for the purposes of
development, improvement, rehabilitation or restoration shall be expended for these
purposes only on lands owned or leased by a public agency. Funds may also be utilized
for projects on lands for which the public agency holds a lease or other use agreement
for an unexpired minimum term of twenty -five (25) years.
(9) In projects where funds are allocated pursuant to Section 25B -22 for park and
facility development, every effort shall be made to use non - invasive, drought- resistant, or
xeriscape landscape material, water - conserving irrigation systems and energy - efficient
fixtures, except when such use can be shown to be unfeasible. When projects involve
the rehabilitation of existing irrigation systems or the creation of new irrigation systems,
reclaimed water should be used whenever possible and priority shall be given to
development of reclaimed water irrigation systems.
(10) The minimum amount that an applicant may request for any individual project is
ten thousand dollars ($10,000.00). Any agency may allocate all or a portion of its per
capita share to a regional or state project or another neighboring city, and all agencies
shall be encouraged to form partnerships to leverage other available funds with the
Miami -Dade County School Board, other public agencies, and not - for - profit
organizations for park and recreation purposes.
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ARTICLE III. SAFE NEIGHBORHOOD PARKS ORDINANCE* Page 6 of 10
(11) Funds made available for approved projects from grants shall be expended or
encumbered by the recipient within three (3) years of the date when such funds are first
made available unless an extension is authorized pursuant to the express terms of this
article. Any such grant funds that are not expended or encumbered by the recipient
within such period, shall be made available for award for one (1) or more of the classes
of expenditures specified in Section 256 -22 that the Committee deems to be of the
highest priority.
i. Upon deposit into the Trust Account, the original recipient of the ends shall
have no further claim to the funds.
ii. Trust Account funds shall be made available pursuant to the programs
outlined in Section 2513-22, and shall be prioritized for heavily used parks and
recreation facilities in underserved areas of the County or municipalities. When
funds are to be used for the acquisition of property, priority shall be given to
acquiring land for park, recreation or natural areas purposes in densely
populated, underserved areas with documented deficiencies in park, recreation
or open space opportunities.
(12) The scope of each per capita project, shall remain as defined in the application for
bond funds and this article. If there are required modifications to the scope of the specific
project, the recipient may alter the scope of the specific project, as defined by the
administrative rules. The modifications shall be subject to approval by the Committee.
The full amount allocated for a specific project as detailed within the application and this
article shall be used for the designated project and not transferred to another project.
(13) If bond proceeds have not been expended or encumbered within the periods
allowed, the recipient agencies may submit to the Committee for review and approval in
its discretion a plan for expenditure or encumbrance of the funds in accordance with the
purposes of this article within the municipality or area of the County in which the funds
were originally authorized to be expended.
(c) Challenge grants. In addition to those provisions contained in Section 2513-24(b) above,
the following provisions shall apply to challenge grants to be awarded pursuant to Section 2513-
22(c) of this article.
(1) The funds authorized in Section 2513-22(c) shall be available as grants on a
challenge basis to public agencies and not - for - profit organizations.
(2) An extension not to exceed two (2) years beyond the three -year time limit for
expenditure or encumbrance of grant funds may be authorized by the Committee for
reasonable cause.
(3) These grants shall be limited for acquisition of lands for public use, and
improvements or development to publicly owned lands and facilities.
(4) Pursuant to Section 2513- 22(c)(1), an amount not to exceed seven million dollars
($7,000,000.00), shall be dedicated to park, recreation and open space acquisition and
development in areas which: (i) are identified as economically and /or socially
disadvantaged consistent with Federal guidelines, where at least fifty -one (51) percent of
residents live at or below 80 percent of the County's median income, and (ii) which
possess a documented deficiency in recreation and open space opportunities defined as
the difference between area supply and area demand for facilities, programs and
services.
(5) In the evaluation of grant applications pursuant to Section 2513- 22(c)(i), priority shall
be given first to correct vestiges of past discrimination and second to those which meet
one (1) or more of the following criteria: (i) joint application by a public agency and a not -
for- profit organization whose primary focus is working with youth; (ii) application by a
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ARTICLE III. SAFE NEIGHBORHOOD PARKS ORDINANCE*
Page 7 of 10
not - for - profit organization with a demonstrated history of gang intervention, gang
prevention, ability to work with at -risk youth, and prior experience in such activities
through grants from public agencies; (iii) application by not - for - profit organization which
agrees to and can demonstrate the ability to operate and maintain the facility to be
constructed or developed on a long -term basis; (iv) application by a not - for - profit
organization with experience in park and open space acquisition and preservation.
(d) Grants for specific county and municipal projects. In addition to those provisions contained
in Section 2513-24(b) above, the following provisions shall apply to the grants for specific County
and municipal projects to be awarded pursuant to Sections 2513- 22(a)(2) and (b) of this article.
(1) These grants shall be limited for acquisition of lands for public use, and
improvements or development to publicly owned lands and facilities for the purposes set
forth in Sections 2513- 22(a)(2) and (b) of this article.
(2) An extension not to exceed two (2) years beyond the three -year time limit for
expenditure or encumbrance of grant funds may be authorized by the Committee for
reasonable cause.
(Ord. No. 96 -115, § 5, 7- 16 -96)
Sec. 2513-25. Disbursement of funds.
(a) No funds authorized under Section 25B -22 may be disbursed to any recipient unless the
recipient agrees:
(1) That grants for all programs in Section 2513-22 shall be made available at least once
every twelve (12) months with public notice from the County.
(2) To maintain and operate in perpetuity the property acquired, developed, improved,
rehabilitated or restored with the funds, except where leases are in effect. The recipient
or its successors in interest in the property may transfer the responsibility to maintain
and operate the property to another public agency or another not - for - profit organization
in accordance with this section. The recipient agency must provide adequate
programming for any new facilities constructed with proceeds of the bonds.
(3) To use the property only for the purposes of this article and to make no other use,
sale, or disposition of the property, except as provided in subdivision (b) of this section.
(4) Any beach, park or other public facility acquired, developed, rehabilitated or
restored with funds from this act shall be open and accessible to the public without
discrimination as to race, color, gender, age, religious belief, residence, national origin,
marital status, or disability.
(5) In order to maintain the exclusion from gross income for federal income tax
purposes of the interest on any bonds, notes or other evidences of indebtedness issued
for purposes of this article, each recipient of funds pursuant to this article covenants to
comply with each applicable requirement of Section 103 and Sections 141 through 150
of the Internal Revenue Code of 1986, as amended. Each recipient of funds shall agree
in writing to the conditions specified in paragraphs (2), (3), and (4) of this section.
The conditions specified in paragraphs (2), (3), (4) and (5) of this section shall not prevent the transfer
of property acquired, developed, improved, rehabilitated or restored with funds authorized pursuant to
Section 2513-22 of this article from the recipient to any other public agency, to a not - for - profit
organization authorized to acquire, develop, improve or restore public real property for park, wildlife,
recreation, open space or gang prevention and intervention purposes, to the State of Florida or to the
National Park Service, provided that any such successor to the recipient assumes the obligations
imposed by such conditions.
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ARTICLE III. SAFE NEIGHBORHOOD PARKS ORDINANCE* Page 8 of 10
(b) Any changes in use of any property acquired through grants pursuant to this article must be
maintained in perpetuity for public park and recreation purposes. If the use of the property
acquired through grants pursuant to this article is changed to one (1) other than a use permitted
under the category from which the funds were provided, or the property is sold or otherwise
disposed of, an amount equal to the (1) amount of the grant, (2) the fair market value of the real
property, or (3) the proceeds from the portion of such property acquired, developed, improved,
rehabilitated or restored with the grant, whichever is greater, shall be used by the recipient,
subject to subdivision (a) of this section, for a purpose authorized in that category or shall be
reimbursed to the Trust Account and be available for appropriation only for a use authorized in
that category.
If the property sold or otherwise disposed of is less than the entire interest in the property originally
acquired, developed, improved, rehabilitated or restored with the grant, an amount equal to the
proceeds or the fair market value of the property interest sold or otherwise disposed of, whichever is
greater, shall be used by the grantee, subject to subdivision (a) of this section, for a purpose authorized
in that category or shall be reimbursed to the general fund and be available for appropriation only for a
use authorized in that category. Nothing in this Section 2513-25 shall limit a public agency from
transferring property acquired pursuant to this article to the National Park Service or the State Park
System, with or without consideration.
(c) Awards pursuant to this article shall first be available during the fiscal year in which bond
proceeds are initially available.
(Ord. No. 96 -115, § 6, 7- 16 -96)
Sec. 25B -26. Property acquisition.
(a) All real property acquired pursuant to this article shall be acquired in compliance with
Miami -Dade County Administrative Order 8 -4 and Florida Statute 125.355, and all other
applicable laws. Funds disbursed to a Public Agency other than,the County in accordance with
Section 3 shall be expended by that agency pursuant to an Interlocal agreement with Miami -
Dade. County.
(b) For the purposes of this article, acquisition may include gifts, purchases, leases,
easements, the exercise of eminent domain, the transfer or exchange of property of like value,
transfers of development rights or credits, and purchases of development rights and other
interests.
(c) All grants, gifts, devises, or bequests to any of the qualified public agencies of this article,
conditional or unconditional, for park, conservation, recreational, wildlife habitat, natural lands or
other purposes for which real property may be acquired or developed pursuant to this article,
shall be. made in the name of the agency and accepted and received on behalf of the agency
pursuant to the applicable administrative order of the County. The grants, gifts, devises or
bequests shall be available for expenditure for the purposes specified in Section 2513-22 hereof.
(Ord. No. 96 -115, § 7, 7- 16 -96)
Sec. 25B -27. Public access and community involvement.
(a) Reasonable public access to lands and facilities funded by this article shall not be denied,
except where that access may interfere with resource protection.
(b) All funds allocated pursuant to this article for projects involving the rehabilitation or
restoration of beach, park, recreation, open space or natural lands shall be used to the
maximum extent practical to employ residents from the surrounding community in which the
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ARTICLE III. SAFE NEIGHBORHOOD PARKS ORDINANCE* Page 9 of 10
particular rehabilitation or restoration project is being carried out.
(c) To the maximum extent feasible, public agencies and not - for - profit organizations shall be
encouraged and have authority to use funds received pursuant to this article to provide funding
through agreements with community organizations, particularly when youth can be employed to
work on restoration or rehabilitation projects being carried out in their own communities. Such
agreements shall be entered into solely for the accomplishment of the purposes set forth by this
article.
(Ord. No. 96 -115, § 8, 7- 16 -96)
Sec. 25B -28. Environmental review.
(a) Prior to recommending the acquisition of lands that are located on or near tidelands,
submerged lands, swamp, or other wetlands, whether or not those lands have been granted in
trust to a local public agency, any agency receiving funds pursuant to this article shall submit to
the Miami -Dade County Department of Environmental Resources Management (DERM) any
proposal for the acquisition 'of those lands pursuant to this measure. DFRM may, at its
discretion, within ninety (90) days of such a submission, review the proposed acquisition, make
a determination as to the States existing or potential interest in the lands, and report its findings
to the entity making the submittal and to the County Manager.
(b) No wetlands or riparian habitat acquired pursuant to Section 2513-22 shall be used as a
dredge spoil area or shall be subject to revetment which damages the quality of the habitat for
which the property was acquired.
(c) No provision of this article shall be construed as authorizing the condemnation of publicly -
owned lands.
(Ord. No. 96 -115, § 9, 7- 16 -96)
Sec. 2513 -29. Bond capital.
(a) Pursuant to subdivision (e) of Section 5506.9 of the Public Resources Code, no proceeds
from any bonds, notes or other evidences of indebtedness issued by Miami -Dade County shall
be used for any operations, maintenance or servicing purposes, except that such proceeds may
be used to pay all costs incidental to the preparation and issuance of the bonds.
(b) The amounts of all allocations designated in Section 25B -22 are gross amounts, and shall
be reduced not more than one (1) percent for the costs of the overall administrative expenses of
the bond.
(Ord. No. 96 -115, § 10, 7- 16 -96)
Sec. 25B -30. Maintenance of effort.
It is the intent of this article to produce a net benefit to the residents of Miami -Dade County. No
substitution in capital project funding by the County and /or municipalities shall occur as a result of
projects specifically funded by this bond issue.
(Ord. No. 96 -115, § 11, 7- 16 -96)
Sec. 25B -31. Sale of bonds.
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ARTICLE III. SAFE NEIGHBORHOOD PARKS ORDINANCE* Page 10 of 10
The bonds may be issued either all at one (1) time or in part from time to time as the Board of
County Commissioners may in its discretion determine by subsequent ordinance or resolution. The sale
of such bonds shall not be combined with the sale of any other bonds of the County.
(Ord. No. 96 -115, § 12, 7- 16 -96)
Sec. 25113-32. Independent audit.
There shall be an annual independent audit of all proceeds of the Bonds. This audit shall
examine all proceeds on hand and unexpended. The expense of the audit shall be paid from the
general bond fund. All bond recipients shall cooperate fully with the program's auditors.
The Committee shall have the right, in its sole discretion, to require recipients of any grant to
retain the services of an independent private sector inspector general (IPSIG) to audit, investigate,
monitor, oversee, inspect and review the operations, activities and performance of the recipient and its
contractor. Said audit shall include compliance with contract specifications and project costs, as well as
the prevention of corruption and fraud. Grant agreements shall include an acknowledgment by the
recipient that the Committee has the right to utilize an IPSIG.
(Ord. No. 96 -115, § 13, 7- 16 -96)
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SAFE NEIGHBORHOOD PARKS (SNP)
BOND PROGRAM
2009 FUNDING GRANT APPLICATION
Request for Proposals
Number SNP0809
MINIMUM FUNDS AVAILABLE:
$6,000,000
Applications must be submitted by:
2:00 p.m., Monday, July 20. 2009
Applications must be submitted to:
Miami -Dade County
Stephen P. Clark Center
Clerk of the Board
111 NW 1 st Street, RM 17 -202
Miami, FL 33128
RFP SNP0809 FUNDING APPLICATION 1
2009 SNP Funding
Grant Application Information and Instructions
Request for Proposals
SNP0809
1. General Information:
• Grant funds may be used for land acquisition and /or capital development of
public parks.
• Stand alone purchases must have a minimum life expectancy of 25 years.
• Grant funds shall be paid on a reimbursement basis.
• Grant funds require a dollar- for - dollar cash match for the requested scope of
work.
• Minimum request is $10,000 per projectlapplication.
• Public land leases must be a minimum of 25 unexpired years and not revocable
at will.
• All funds must be expended within one year after funds are allocated by the
Board of County Commission (BCC) to a stakeholder. There will be no
contract extensions.
THE GRANT FUNDS ARE GOVERNED BY THE SNP BOND PROGRAM
ADMINISTRATIVE RULES, AND SNP BOND ORDINANCE N0. 96 -115 AS
AMENDED AND AS CODIFIED IN ARTICLE 3 OF CHAPTER 25B (AVAILABLE
ONLINE AT WWW. MIAMIDADE .GOV /GOVACTION /HOME.ASP AND
WWW.MUNICODE.COM). ALL FUNDING APPLICATIONS MUST ADHERE TO THE
REQUIREMENT OF ORDINANCE NO 96 -115 AND THE ADMINISTRATIVE RULES.
A COPY OF THE ADMINISTRATIVE RULES IS PROVIDED (ATTACHMENT E).
2. For each park project, submit one (1) original application and fifteen (15) copies of
Sections 14V and Attachments A and B of this package. You may submit one
authorizing Resolution for all applications (for samples, see Attachment C for
government agencies and Attachment D for not-for-profit organizations).
When completing the Line Item Budget Form (Attachment A) for the SNP grant
funds requested, please round to the nearest hundred and budget on cash basis.
All pages of the original application and each copy must be submitted on
pre - punched 3 -hale paper.
3. A pre - proposal conference has been scheduled for Thursday, June 25, 2009 at
2:00 p.m. at the Stephen P. Clark Center, 111 N.W. 1 Street, 18"' Floor, Room 18-
3. Applicants should submit questions in writing to the Office of Capital
Improvements, Safe Neighborhood Parks Bond Program in advance, of the pre -
proposal conference..
Should you require a sign language interpreter or materials in accessible format for
this pre - proposal conference, please call the DPM ADA Coordinator at
305.375.1564 at least five days in advance.
4. Pursuant to Section 2- 11.1(t) of the Miami -Dade County Code, as amended, a
"Cone of Silence is imposed upon each Request for Proposal (RFP) or Request
RFP SNP0809 FUNDING APPLICATION 2
for Qualification (RFQ) after advertisement and terminates at the time the Mayor
and /or County Manager issues a written recommendation to the Board of County
Commissioners. The Cone of Silence prohibits any communication regarding
.RFPs or RFQs between, among others:
a. Potential proposers, service providers, lobbyists or consultants and the.
County's professional staff including, but not limited to, the County Manager
and the County ' Manager's staff, the Mayor, County Commissioners or their
respective staffs;
b. The Mayor, County Commissioners or their respective staffs and the County's
professional staff, including, but not limited to, the County Manager and the
County Manager's staff; or
c. Potential proposers, service providers, lobbyists and /or consultants, any
member of the County's professional staff, the Mayor, County Commissioners
or their respective staffs and any member of the respective selection
committee.
The provisions do not apply to, among other communications:
d. Oral communications with the staff of the Vendor Assistance Unit, the
responsible Procurement Agent or Contracting Officer, provided the
communication is limited strictly to matters of process or procedure already
contained in the solicitation document;
e. Oral communications at pre - proposal conferences, oral presentations before
selection committees, contract negotiations during any duly noticed public
meeting, public presentations made to the Board of County Commissioners
during any duly noticed public meeting; or
f. Communications in writing at any time with any County employees, official or
member of the Board of County Commissioners unless specifically prohibited
by the application RFP or RFQ documents.
When the Cone of Silence is in effect, all potential vendors, service providers,
bidders, lobbyists and consultants shall file a copy of any correspondence
concerning the particular RFP, RFQ or bid with the Clerk of the Board, which shall
be made available to any person upon request. The County shall respond in
writing (if County deems a response necessary) and file a copy with the Clerk of
the Board, which shall be made available to any person upon request. Written
communications may be in the form of an e-mail to vruberta- miamidade.gov, with a
copy to the Clerk of the Board at CLERKBCCa?MIAMIDADE.GOV. All written
questions must be received by July 2, 2009.
In addition to any other penalties provided by law, violation of the Cone of Silence
by any Proposer shall render any RFP award or RFQ award voidable. Any person
having personal knowledge of a violation of these provisions shall report such
violation to the State Attorney and /or may file a complaint with the Ethics
RFP SNPOWD FUNDING APPLICATION 3
Commission. Proposers should reference Section 2- 11.1(t) of the Miami -Dade
County Code for further clarification.
This language is only a summary of the key provisions of the Cone of Silence.
Please review Miami -Dade County Administrative Order 3 -27 for a complete and
thorough description of the Cone of Silence.
5. Applicants will be notified when the Safe Neighborhood Parks Citizens' Oversight
Committee ( SNPCOC) will review the applications. Applicants should plan to
attend to answer any questions the Oversight Committee may have.
All applicants will be notified in writing when the County Mayor or the Mayor's
designee makes an award recommendation.
The contact for this Application process is:
Name and Title: Veronica Rubert
Name of Agency: Office of Capital Improvements
Safe Neighborhood Parks Bond Program
Address: Stephen P. Clark Center
111 N.W. 1St Street, Suite 2130
Miami, FL 33128
Telephone: 305.375.3958
E -mail Address: vrubertCa)miamidade.gov
6. The line item budget must be submitted with a Budget Justification Form
(Attachment B) for the Construction; Fixtures, Furniture and Equipment (FF &E);
and Pre - Agreement Expense line items. The budget justification should provide
detailed descriptions of the project elements.
a. Construction: The line item justifications for each construction element must
include verifiable details consistent with the approved scope of worts.
Justification for Construction must include a narrative description of the type of
work to be done.
b. Fixtures Furniture and Equipment (FF &E): The line item justifications for
FF &E must include verifiable details, regarding quantity and type of FF &E
funded. Reimbursement of FF &E is contingent upon prior approval by the
SNPCOC Monitoring, Auditing and Administrative Rules (MAAR)
Subcommittee, if a detailed list Is not approved as part of this application.
FF &E as part of a construction project is defined as:
1) Fixtures — items permanently affixed to the park building or property, e.g.,
outdoor grills, benches, doors, restroom stalls, air conditioning units, etc.
2) Furniture — indoor fumishings needed to allow proper use of a building, e.g.,
desks, chairs, tables, workstations, etc.
3) Equipment — non - consumable tangible property with a life of at least one (1)
year and directly related to the funded project.
RFP SNP0809 FUNDING APPLICATION 4
c. Pre - Agreement Expense Pre - Approval Requirement:
The line item justification for pre - agreement expenses must be approved as
part of the application process. In accordance with the SNP Administrative
Rules, pre- agreement expenses may not be dated earlier than one (1) year
prior to the application date, unless previously approved by the SNPCOC. The
justification for pre - agreement expenses must include detailed description of the
pre - agreement expense, reason why pre - agreement expenses were incurred
and the earliest date pre - agreement expenses were incurred.
7. Grants are awarded to government agencies and legally incorporated non -profit
organizations located in Miami -Dade County, who and hold 501(c)(3) designation
from the Internal Revenue Service. Reviewers are looking for well- planned capital
projects that meet a pressing need, display broad support, will be completed
promptly and, once completed, are managed successfully. Furthermore, reviewers
have an interest in the exact plan for how the County's money and its requisite
match shall be utilized in the proposed project, and the applicant's ability and
"readiness" to administer and complete the project.
The SNPCOC will evaluate the applicants using the following criteria:
a. Readiness as indicated by the quality of the architectural /engineering study
and/or equipment specifications and professionally developed price quotes
for total project;
b. Project description, objectives, and goals;
c. Feasibility and appropriateness of the budget and commitment and size of
public and private match;
d. Applicant proposes a reasonable and realistic project timeline and logistics;
e. Impact of project on the organization's operational and programmatic
capacity to establish and /or sustain the facility or property.
8. Required attachments to be submitted prior to execution of grant agreement
include, but may not be limited to:
a. Project location map.
b. Evidence of adequate land tenure (deed, lease, etc.)
c. If an application for land acquisition is submitted by a not - far - profit
organization, documentation of acceptance of the land by a public agency is
required.
d. Any existing or proposed agreement, lease, management contract or similar
arrangement with a non - governmental entity that relates to the project or
RFP SNPOS09 FUNDING APPLICATION
project site. Lease must be for a minimum of 25 unexpired years and not be
revocable at will.
e. Documentation of committed cash match funding.
f. Site Plan, if available.
g. Authorizing Resolution (samples: ATTACHMENT C for governmental
agencies and ATTACHMENT D for not- for - profit organizations).
h. Any additional information in support of this application as required by the
SNPCOC or its Sub - Committees.
Timetable
June 15, 2009
RFP Available at 2 p.m.
June 25, 2009
Pre-proposal conference 2 p.m.
July 20, 2009
Application Deadline by 2 p.m.
August 13, 2009
SNPCOC Review Applications
August 20, 2009
Present SNPCOC Recommendations to the
Manager
October 2009
Recreation, Culture & Tourism Committee
November 2009
Board of County Commissioners
RFP SNP0808 FUNDING APPLICATION s
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SAFE NEIGHBORHOOD PARKS (SNP) BOND PROGRAM
2009 FUNDS GRANT APPLICATION
RFP Number SNP0809
SECT70N I— APPLICANT INFORMATION
Date:
Applicant (Agency Name):
Co- Applicant (Agency Name) if applicable:
Contact Person: Title:
E -mail Address:
Mailing Address:
City: State: FL Zip:
Telephone: Fax:
SECTION 10 — GRANT REQUEST OVERVIEW
A. Grant Title (Project Name):
B. Project/Land Address:
C. County Commission District in which project/land is located:
D. Brief Grant Description:
RFP SNP0809 FUNDING APPLICATION 7
E. Indicate total funding request. Lollar- for - dollar cash match required).
Funding
Amount
SNP Grant Request minimum $10,000 per application)
$
Cash Match Committed (attach proof of match; approved
budget page)
$
F. Type of Grant Request (please check only one per application):
1) Discretionary Funding — Park Development, Land Owned ❑
2) Discretionary Funding -Park Development, Land Leased by Appiicant ❑
Term of Lease:
3) Pre Agreement Land Acquisition Funding - Land Acquisition ❑
G. Project Readiness for Type of Grant Requested in Section F
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Construction
H. Can the project be completed within a year after the BCC allocates the funds? (the BCC is
expected to allocate the funds in November or December 2009) Yes ❑ No ❑
SECTION IU — CONSTRUCTION/OPERATING COMMITMENTS
A. Describe basis or justification for cost estimate:
B. Are additional funds required for this project? Yes ❑ No ❑
If yes, how much? $.
1) List other anticipated funding sources and amounts anticipated:
RFP SNPOS09 FUNDING APPLICATION
s
2) Explain how these other funding sources will be used to complete or expand the SNP
bond- funded grant or total project:
3) If any other funding sources fail to materialize, how will that affect the SNP bond -
funded grant or total project:
C. Upon completion, will the work funded by this grant result in increased or new annual
maintenance, operation or programming costs? Yes ❑ No ❑
If yes, who will assume the increased costs?
SECTION IV— APPLICANT CERTIFICATION
I hereby certify the information provided in this Safe Neighborhood Parks Bond Program 2009
Funds Grant Application and all attachments are true and correct I also agree, as a condition
of the grant, to execute a Grant Agreement and to comply with all terms and conditions of that
Grant Agreement, SNP Bond Ordinance No. 96-115 and SNP Administrative Rules-
1 further certify that I am authorized to apply for this grant on behalf of the applicant.
Signature of Authorized Applicant Representative
Type or Print Name
Signature of Authorized Co-Applicant Representative
Type or Print Name
RPP SNP0809 FUNDING APPLICATION
Date
Title
Date
Title
LINE ITEM BUDGET FORM
ATTACHMENT A
* The combination of planning, design, project administration and pre - agreement soft
Costs cannot exceed 17% of total request.
RFP SNP0809 FUNDING APPLICATION 10
BUDGET JUSTIFICATION
ATTACHMENT B
RFP SNP0808 FUNDING APPLICATION 11
SAMPLE RESOLUTION FOR PUBLIC AGENCY ATTACHMENT C
Agenda Item No.
RESOLUTION NO. R-
RESOLUTION OF [PUBLIC AGENCY] AUTHORIZING
APPLICATION FOR GRANT FROM THE SAFE
NEIGHBORHOOD PARKS BOND PROGRAM
WHEREAS, the citizens of Miami Dade County have authorized the issuance of
general obligation bonds (the "Bonds) for the purpose of financing capital improvement
programs for certain parks, beaches, natural areas and recreation facilities; and
WHEREAS, to implement and give effect to the bond program, Miami Dade
County, Florida enacted Ordinance No. 96 -115, the Safe Neighborhood Parks
Ordinance (the "Ordinance "); and
WHEREAS, it is necessary and desirable to improve the quality of life, to benefit
property values, to promote prevention of juvenile crime by providing positive
recreation opportunities, and to improve the recreation facilities for youth, adult, and
senior citizens in this community through the improvement of our parks and natural
areas; and
WHEREAS, in order to foster those important values, the projects more
specifically listed below have been identified for reimbursement pursuant to the terms
of the Ordinance; and
WHEREAS, pursuant to the terms of the Ordinance, the passage of this
resolution and the acts contemplated by this resolution are conditions to obtaining a
grant; and
RFP SNP0808 FUNDING APPLICATION 12
Agenda Item No.
Page 2
WHEREAS, [Public Agency] wishes to make application for the grant monies for
the projects listed below subject to all terms and conditions of the Ordinance.
BE IT RESOLVED BY THE [PUBLIC AGENCY]:
Section 1. [Public Agency] hereby authorizes [City Manager or other
Executive] to make application for a grant for the projects and in the amount listed
below, and in connection with such application to execute such grant agreement and
other contracts and documents, to expend Safe Neighborhood Parks bond funds
received for the purposes described in the funding request, to execute any necessary
amendments to the grant application and contracts, and take such other acts as may
be necessary to bind the [Public Agency] and accomplish the intent of this resolution.
Application shall be made with respect to each of the following projects (the "Projects")
in the amounts set forth below.
Grant Title
Total Grant
Section 2. [Public Agency] shall complete each of the Projects in accordance
with the terms of the grant agreement, the Ordinance, and the administrative rules
authorized by the Citizens' Oversight Committee (the "Committee ") to implement the
Ordinance. If the total cost of a Project exceeds the value allocated in the grant, then
[Public Agency] will provide any supplemental funds required to complete the Project.
RFP SNP0809 FUNDING APPLICATION 13
Agenda Item No.
Page 3
In the event that supplemental funds are necessary for the completion of the Project,
as of the point in time that .it is known that supplemental funds are. needed, [Public
Agency] will demonstrate that such supplemental funds have been committed to the
Project prior to and as a condition of disbursement or further disbursement of grant
funds. The requirement for [Public Agency] to provide any supplemental funds
required to complete the Project may, at the sole discretion of the Committee, be
modified in whole or in part by a reduction in scope of work consistent with the
Ordinance.
Section 3. [Public Agency] recognizes and directs that any beach, park, or
other public facility acquired, developed, rehabilitated or restored with bond funds,
including the Projects, shall be open and accessible to the public without
discrimination as to race, color, gender, age, religion, belief, residence, natural origin,
marital status or disability.
Section 4. To the extent allowed by law, [Public Agency] shall commit any
and all funds which may be required to operate, maintain and provide programming at
each park project upon its completion.
Section 5. No substitution in capital project funding by the [Public Agency]
shall occur as a result of the grant for which [Public Agency] is applying.
The foregoing resolution was offered by Board Member
Board Member
who moved its adoption. The motion was seconded by
and the vote was as follows:
I
RFP SNP0809 FUNDING APPLICATION 14
SAMPLE RESOLUTION FOR ATTACHMENT D
NOT - FOR - PROFIT ORGANIZATION
Agenda Item No.
RESOLUTION NO. R-
RESOLUTION OF [NOT- FOR - PROFIT ORGANIZATION]
AUTHORIZING APPLICATION FOR GRANT FROM THE
SAFE NEIGHBORHOOD PARKS BOND PROGRAM
WHEREAS, the citizens of Miami Dade County have authorized the issuance of
general obligation bonds (the "Bonds) for the. purpose of financing capital improvement
programs for certain parks, beaches, natural areas and recreation facilities; and
WHEREAS, to implement and give effect to the bond program, Miami Dade
County, Florida enacted Ordinance No. 96 -115, the Safe Neighborhood Parks
Ordinance (the "Ordinance "); and
WHEREAS, it is necessary and desirable to improve the quality of life, to benefit
property values, to promote prevention of juvenile crime by providing positive
recreation opportunities, and to improve the recreation facilities for youth, adult, and
senior citizens in this community through the improvement of our parks and natural
areas; and
WHEREAS, in order to foster those important values, the projects more
specifically listed below have been identified for reimbursement pursuant to the terms
of the Ordinance; and
WHEREAS, pursuant to the terms of the Ordinance, the passage of this
resolution and the acts contemplated by this resolution are conditions to obtaining a
grant; and
RFP SNPOW9 FUNDING APPLICATION 15
0
Agenda Item No.
Page 2
WHEREAS, [Not- For - Profit Organization] wishes to make application for the
grant monies for the projects listed below subject to all terms and conditions of the
Ordinance.
BE IT RESOLVED BY THE [Not - For - Profit Organization]:
Section 1. [Not - For - Profit Organization] hereby authorizes [Board President
or other Executive] to make application for a grant for the projects and in the amount
listed below, and in connection with such application to execute such grant agreement
and other contracts and documents, to expend Safe Neighborhood Parks bond funds
received for the purposes described in the funding request, to execute any necessary
amendments to the grant application and contracts, and take such other acts as may
be necessary to bind the [Not - For -Profit Organization] and accomplish the.intent of this
resolution. Application shall be made with respect to each of the following projects
(the "Projects ") in the amounts set forth below.
Grant. Title
Total Grant
Section 2. [Not - For -Profit Organization] shall complete each of the Projects
in accordance with the terms of the grant agreement, the Ordinance, and the
administrative rules authorized by the Citizens' Oversight Committee (the
"Committee ") to implement the Ordinance. If the total cost of a Project exceeds the
value allocated in the grant, then [Not- For - Profit Organization] will provide any
supplemental funds required to complete the Project: In the event that supplemental
RFP SNP0808 FUNDING APPLICATION 16
Agenda Item No.
Page 3
funds are necessary for completion of a Project, as of the point in time that it is known
that supplemental funds are needed [Not - For - Profit Organization] will demonstrate that
such supplemental funds have been committed to the Project prior to and as a
condition of disbursement or further disbursement of grant funds. The requirement for
[Not - For - Profit Organization] to provide any supplemental funds required to complete
the Project may, at the sole discretion of the Committee, be modified in whole or in
part by a reduction in scope of work consistent with the Ordinance.
Section 3. [Not- For - Profit Organization] recognizes and directs that any
beach, park, or other public facility acquired, developed, rehabilitated or restored with
bond funds, including the Projects, shall be open and accessible to the public without
discrimination as to race, color, gender, age, religion, belief, residence, natural origin,
marital status or disability.
Section 4. To the extent allowed by law, [Not- For - Profit Organization] shall
commit any and all funds which may be required to operate, maintain and provide
programming at each park project upon its completion.
Section 5. No substitution in capital project funding by the [Not - For - Profit
Organization] shall occur as a result of the grant for which [Not - For - Profit Organization]
is applying.
The foregoing resolution was offered by Board Member
Board Member
, who moved its adoption. The motion was seconded by
and the vote was as follows:
RFP SNP0809 FUNDING APPLICATION 17
ATTACHMENT E
SAFE NEIGHBORHOOD PARKS BOND PROGRAM
ADMINISTRATIVE RULES
SECTION 'I. BACKGROUND
These administrative rules govern the implementation of the Safe Neighborhood Parks
Ordinance No. 96 -115 (the "Ordinance "). In accordance 'with Section 5(b)(4). of the
Ordinance, the original rules were prepared and adopted by the Citizens' Oversight
Committee defined in the Ordinance (the "Committee ") following public workshops
held throughout the County and subsequent revisions adopted by the MAAR
Subcommittee.
SECTION 2. SCOPE
These administrative rules have been prepared to address those programs identified
in the Ordinance as "Municipal per capita allocation and direct grants for specific
projects ", as more particularly defined in Section 3(a) of the Ordinance, the "Grants for
Specific Regional Projects ", as more particularly defined in Section 3(b) of the
Ordinance, and "Challenge Grants ", as more particularly defined in Section 3(c) of the
Ordinance (collectively, the "Covered Projects ") and Interest Earnings Grants.
SECTION 3. GENERAL
Miami -Dade County administers all programs established under the Ordinance.
Grant Recipients for Covered Projects are required to follow these administrative rules.
Failure to do so may lead to disqualification.
Additional administrative rules and /or application materials may be obtained by
contacting the Office of Safe Neighborhood Parks. All inquiries, correspondence and
Grant Applications should be addressed to:
Citizens' Oversight Committee
Miami -Dade County
Office of Capital Improvements
111 N.W. 1 Street, Ste. 2130
Miami, Florida 33128
Attention: Veronica Rubert
SECTION 4. DEFINITIONS
The following is a list of terms and definitions that are used in these administrative
rules:
"Acquisition" means the act of obtaining real property or interests and rights in real
property by various legal means to serve public outdoor recreation purposes.
RFP SNP0809 FUNDING APPLICATION 18
"Applicant" means a Public Agency or Not- for - Profit. Organization, which submits an
application for Safe Neighborhood Parks bond funds during an announced Application
Submission Period.
"Application Submission Period" means the formally announced period of time for
the submission of applications in a given Funding Cycle.
"Committee" means the Citizens' Oversight Committee that is appointed by the Dade
County Board of County Commissioners to administer the Safe Neighborhood Parks
capital improvement program.
"MAAR Subcommittee" means the Monitoring, Auditing & Administrative Rules
Subcommittee, appointed by the Chair of the Committee to monitor the fiscal activities
of the bond program and periodically review the Administrative Rules.
"GR Subcommittee" means the Grant Review Subcommittee, appointed by the Chair
of the Committee to perform the initial review of grant applications for recommendation
to the Committee for potential award.
"County" means Miami -Dade County, Florida.
"Development" means the act of physically improving an area, facility, resource or
site to increase its ability or capacity to serve public recreation and conservation
purposes.
"Fixtures, Furniture and Equipment (FF &E)" means 1) Fixtures — items that are
permanently affixed to the park building or property, i.e., outdoor grills, benches,
doors, bathroom stalls, A/C units etc.; 2) Fumiture - indoor furnishings needed to allow
proper use of a building, i.e., desks, chairs, tables, workstations, etc.; and 3)
Equipment - non - consumable tangible property with a life of at least one year and be
directly related to the funded project, bleachers for courts, audio /visual equipment for
I ommunity rooms, computers for computer labs, portable basketball goals for
gymnasiums, etc.
"Funding Cycle" means the time between the opening of an Application Submission
Period and execution of a Grant Agreement by the County.
"Grant" means Safe Neighborhood Parks bond funds approved for use by an
Applicant for implementation of a Project pursuant to these rules.
"Grant Agreement" means an executed contract between the County and a Grantee
setting forth- mutual obligations regarding a Grant.
Grant Application is the process described in these rules to make a formal request
for Grant funds that commences upon submission by an Applicant of a Grant
Application Form and ends upon the execution of a Grant Agreement or a decision not
to fund.
"Grant Application Form" means the form . provided by the Office of Safe
Neighborhood Parks, the submission of which commences the Grant Application
process.
RFP SNP0809 FUNDING APPLICATION 19
"Grantee or Grant Recipient" means a Public Agency or Not - for -Profit Organization
receiving a Grant.
"Match" means cash available in an amount equal to that awarded from the Safe
Neighborhood Parks bond program.
"Not- for - Profit Organization" means any legally incorporated not - for - profit
organization created , under the laws of the State of Florida (the "State ") and
designated as a tax exempt entity by the United States Internal Revenue Service,
which has among its purposes the provision of park and recreation services, gang
prevention and intervention, tree - planting, or the conservation and preservation of
lands for park, natural areas, scenic, historic, or open spaces.
"Ordinance" means the Safe Neighborhood Parks Ordinance No. 96 -115.
"Parks" means those areas of public land set aside for aesthetic, educational,
recreational, or cultural use by the citizens of the County and the general public.
"Pre- agreement Expenses" means eligible expenses identified in Section 6(B) of
these rules incurred by a Grantee for accomplishment of a Project prior to full
execution of a Grant Agreement. Effective October 1, 1999 Pre - agreement
Expenses are limited to one (1) year prior to the application date of subsequent
bond sales, unless previously approved by the Committee.
"Project" means work that is the subject of a Grant Application.
"Public Agency or Public Agencies" means an agency or agencies or administrative
division or divisions of the United States government, the State of Florida, the County,
or any municipality within the County.
"Soft Costs" means those costs NOT
equipment or construction sub - contractors.
are classified by the following three areas:
related to construction material, labor,
Soft Costs for the purpose of this Program
• Project Administration - Grant Administration, Project Management (not related to
construction supervision), Indirect costs( accounting /purchasing /personnel, etc.),
Imposed fees (e.g. PSA selection /B&Z processing fees)
• Planning Services -- Master Plan development and approval, Feasibility Studies
• Design Services - Schematic design, Design development, Construction
documents, Bidding or Negotiation, As Built Drawings
"UMSA" means Unincorporated Municipal Service Area of the County, for which the
County provides municipal services.
SECTION 5. FUNDING CYCLES; GRANT APPLICATION SUBMISSION
PERIODS
A.Funding Cycle shall be established by the Committee on an annual basis related to
RFP SNP0808 FUNDING APPLICATION 20
the sale of bonds, provided there are Safe Neighborhood Parks bonds remaining to be
sold. Each Project determined by the Committee and the Board of County
Commissioners to be eligible may be funded during one or more Funding Cycles.
Each Safe Neighborhood Parks Project is funded through a Grant. Eligible Public
Agencies and Not- for - Profit Organizations must apply for these Grants. Grant
Agreements between the county and approved Applicants implement the Grants.
Grant Applications shall be delivered on or before the last day of the announced
Application Submission Period. The County shall publicize each Application
Submission Period and other pertinent application information at least one (1) month
prior to the deadline for submission of the Grant Application, unless otherwise waived
by the Committee. The County may announce an additional Application Submission
Period if funds remain or become available after the preceding Application Submission
period is complete. Each Application Submission period shall be publicly announced
in newspapers of general circulation in the County.
SECTION 6. GRANT APPLICATION
A) Complete Grant Application. An Applicant must submit a complete Grant
Application in order to receive an Award. A complete Grant Application means one
that meets all the requirements of the Ordinance and these rules and is supported
by proper documentation. Proper documentation includes all documentation
reasonably required by the Committee or the County to enable determination of
Project costs and compliance with the Ordinance. Such documentation shall
include:
1) Completed Application Form.
2) Completed Line Item Budget. The line item budget must be submitted with
budget justifications for the Pre- Agreement Soft Cost, Pre - Agreement
Construction, Construction and Fixture, Furniture and Equipment line
items. The justification should provide detailed descriptions of the project
elements. Reimbursement for FF &E is contingent upon prior approval by
the MAAR Subcommittee (see Section 913-11).
3) Letter(s) of commitment for matching funds equal to the grant request as
required by the application.
4) Projected completion date for the Project.
5) Project location map.
6) For Development Projects, certification of ownership by the Public Agency or
evidence of land tenure sufficient to satisfy the Committee that the project
complies with the terms of the Ordinance.
7) A Public Agency shall submit a resolution, which at a minimum: (1) authorizes
the execution of the Grant Agreement; (ii) commits the Public Agency to
complete the Project; (iii) as applicable, commits the Public Agency to provide
RFP SNP0808 FUNDING APPLICATION 21
operating, maintenance and programming funds upon completion of the Project,
to the extent allowed by law; and (iv) provides that the Grant shall not be used
in substitution of other capital project funding.
8) A Not - for -Profit Organization shall submit a board resolution which at a
minimum: (i) authorizes the execution of the Grant Agreement; (ii) commits the
organization to complete .the Project; (iii) and as applicable, commits the
organization to provide operating, maintenance and programming funds upon
completion of the Project.
9) An Applicant may request funding for a major Project in phases. Each phase
shall constitute a distinct portion of the proposed Project. Each Applicant
requesting funding for a Project in phases shall commit to completing the
Project as defined in the Grant Agreement unless otherwise modified by
approval of the Committee in accordance with these rules and the Ordinance.
B) Pre - agreement Expenses. The incurring of Pre- agreement Expenses creates no
obligation on the County to execute a Grant Agreement or otherwise satisfy those
expenses. However, prior to the effective date of the Grant Agreement, a recipient
may incur eligible Pre - agreement Expenses as defined in Section 4, and then after
the effective date of the Grant Agreement be reimbursed for those costs, provided
that:
1) The costs and activities are funded as part of the Grant award and are in
compliance with the requirements of the Ordinance and these rules.
2) The Pre - agreement Expenses for Series 97, 98 and 99 were incurred after July
26, 1996 and before the effective date of the contract.
3) The Pre - agreement Expenses for all subsequent Series (after Series 99) were
incurred no earlier than one (1) year prior to the application date, unless
previously approved by the Committee.
SECTION 7. ELIGIBILITY REQUIREMENTS. (CHALLENGE GRANTS)
In order to be eligible for award under the construction and /or development of youth
recreation and service facilities the Ordinance requires that the park, recreation and
open space acquisition and development occur in or serve areas which "are identified
as economically and/or socially disadvantaged consistent with Federal guidelines,
where. at least 51 percent of residents live at or below 80 percent of the County's
medium income, and which possess a documented deficiency in recreation and open
space opportunities defined as the difference between area supply and demand for
facilities, programs and services.
SECTION 8. ELIGIBILITY DETERMINATION
Following closure of an Application Submission Period, the Subcommittee will review
each Grant Application for funding eligibility and determine the eligibility or ineligibility
of each of its Grant Applications. The Committee may declare a Grant Application to
RFP SNP0809 FUNDING APPLICATION 22
be:
A. Ineligible. Declaration that a Grant Application is ineligible.
B. Conditionally Eligible. The Committee may determine that a Project is eligible
for funding upon satisfaction of specified conditions. In the event that conditional
approval is given, Committee staff shall verify that the conditions have been
satisfied prior to disbursement of any bond funds.
C. Eligible. Declaration that a Grant Application is fully eligible.
SECTION 9. GRANT ADMINISTRATION & REIMBURSEMENT POLICY
A) As a condition of award of a Grant the County and the Grantee shall enter into a
Grant Agreement which sets forth the responsibilities and duties of each regarding
administration of the approved Project and approved Grant. The Grant Agreement
shall specify the Project's beginning and end dates and shall incorporate such
other terms and conditions as may be required by particular circumstances.
B) Payment. Grantees are paid allocated Grant funds subject to the following
conditions:
1) Cost of Issuance of Bonds. Not more than one percent (1 %) of the value of
each Grant award may be earmarked for all costs incidental to the
preparation, issuance and administration of the Safe Neighborhood Parks
bonds.
2) Timing. Project costs eligible for reimbursement shall be incurred between
the effective date of, and the Project completion date identified in, the Grant
Agreement with the exception of Pre- agreement Expenses.
3) Soft Cost Limits. Project Planning, Design and Administration, as defined in
Section 4, are eligible Project soft costs provided that bond proceeds utilized
to pay for such costs do not exceed seventeen percent (17 %) of the total
bond proceeds allocated to a given Project. Where a major Project is funded
in phases, this cost limit may not necessarily apply to each individual Project
phase, but must apply to the total allocation for the Project.
4) Grantees will use their own procurement procedures, which reflect applicable
Federal, state and local laws and regulations.
5) Grantees are responsible for managing the day - to-day operations of Grant
supported activities. Grantees must monitor Grant supported activities to
assure compliance with the Ordinance, these rules, the Grant Agreement,
and all applicable Federal, State, -and local requirements.
6) Payments to the Grantee may be withheld at any time that the Grantee fails to
comply with Grant award conditions. Funds withheld for failure to comply with
Grant award conditions but without suspension of the Grant shall be released
to the Grantee upon subsequent compliance.
7) Completion of the authorized signature form (Exhibit A).
RFP SNP0809 FUNDING APPLICATION 23
8) In general, payment shall be made on a reimbursement basis. A Grant
Recipient may, upon submission of a Request for Advance Payment form
(Exhibit B), receive an advance payment of up to 25% of the value of the Safe
Neighborhood Parks bond funds awarded for the subject Project. All
advance payments received by a Grantee shall be maintained in a
separate Interest bearing account and may not be co- mingled with other
funds. All advances must be fully accounted for within one (1) year of
the date of the approval and before subsequent reimbursement
requests are paid. The grantee will be required to close the account and
submit a check to the County for the interest earned accompanied by an
Interest Earned on Advance Form (Exhibit C). Upon receipt of the check and
supporting documentation all subsequent reimbursement requests can be
paid. Checks must be made payable to Miami -Dade County Board of County
Commissioners and forwarded to the Office of Safe Neighborhood Parks.
9) Grantees must submit reimbursement requests on a quarterly basis,
December 31, March 31, June 30 and September 30. If a Grantee is unable
to submit a reimbursement request by the quarterly deadline, a written
justification indicating the reason for the delay and expected submission date
is required to be submitted by the deadline. Failure to comply with this
requirement shall render the Grantee in non - compliance with the
Administrative Rules and may result in reduction or forfeiture of
payment, at the discretion of the MAAR Subcommittee.
10) Grantees shall complete, sign, and submit to the County Reimbursement
Request forms as necessary (Exhibits D through H). All Contractual
Services /Direct Payment and FF &E reimbursement requests must be
accompanied by supporting documentation (i.e., copies of invoices, receipts
and check payments). Grantees are required to submit requests for
reimbursement within six months or two quarters following the date in
which the expense is incurred, except when pre - agreement expenses
have been approved.
11) Reimbursement requests for FF &E items must be approved by the
MAAR Subcommittee prior to submission of the request Written
requests for FF &E approval must be accompanied by Exhibit H.
12) Ten percent (10 %) of the value of the Safe Neighborhood Parks bond
funding for a given Project shall be retained by the County until the Project is
complete, unless otherwise approved in writing by the MAAR Subcommittee.
Upon completion of a Project a signed project completion certificate (Exhibit 1)
must be submitted with the final reimbursement request forms in order for the
retainer to be released.
13) The first reimbursement request for any grant requiring a dollar - for - dollar cash
match must be accompanied by documentation of the expenditure of
committed match funds (i.e. copies of invoices, canceled checks, etc.).
14) Each Grantee will ensure that all contractors and consultants perform in
accordance with the terms, conditions and specifications of their contracts or
purchase orders.
RFP SNPOW9 FUNDING APPLICATION 24
15) Each Grantee shall maintain an accounting system, which meets generally
accepted accounting principles and shall maintain all required financial
records to properly account for all Safe Neighborhood Parks bond funds and
any supplemental funds used for the Project. The Grantee shall at all times
maintain a separate accounting of all Safe Neighborhood Parks bond funds.
16) The Grantee shall be responsible for completing the Project. If the total cost
of the Project exceeds the value of the Grant, then the Grantee must provide
any supplemental funds required. In the event that supplemental funds are
necessary for completion of a Project, as of the point in time that it is known
that supplemental funds are needed, the Grantee must demonstrate that such
supplemental funds have been committed to the Project prior to and as a
condition of disbursement or further disbursement of Grant funds. The
requirement for a Grantee to provide supplemental funds may be modified, in
part or whole, by the Committee, to the extent that it approves in writing any
reduction to the Project scope of work in accordance with the Ordinance.
Approval of any reduction. in scope of work is at the sole discretion of the
Committee.
C) Acquisition- Projects. Guidelines and requirements for administering Acquisition
Project Grants are as follows:
1) Appraisal Required. Prior to acquisition of a Project site, a Grantee must
obtain an appraisal or appraisals supporting the fair market value of the land
to be acquired. Pursuant to State law, if the property is $500,000 or less in
appraised value, one appraisal is required. If the property exceeds $500,000
in appraised value, two appraisals are required.
2) Amount Authorized for Payment. The amount of Grant funds authorized for
payment for land acquisition shall in no case exceed the Grant funds
available for such purpose. In the event that the negotiated acquisition price
exceeds by ten percent or greater the appraised value of the land, the
disbursement of Grant funds shall be conditioned upon a written justification
for the purchase price and other conditions attendant to the proposed
purchase, which justification is declared satisfactory by the Committee in
writing. Appraisal costs are eligible Grant costs as long as the appraised
property is being realistically and seriously considered for Acquisition,
regardless of the outcome.
3) Environmental Survey. The Grantee may not purchase property with Grant
funds until a Phase I environmental survey is completed, which demonstrates
that the property is suitable for its intended general use and for the specific
Project.
4) Signage. For Acquisition only Projects, for six months following Acquisition,
the Grantee shall post a sign, in the general design provided by the County,
containing the Safe Neighborhood Parks logo, identifying the source of
Project funding. The cost of such a sign is eligible for payment from the
Grant.
i
RFP SNPOW9 FUNDING APPLICATION 25
5) Ownership. Title to land acquired with Safe Neighborhood Parks bond funds
shall vest with a Public Agency. Facilities constructed /developed with Safe
Neighborhood Parks bond funds shall vest with a Public Agency.
D) Development Projects. Guidelines and requirements for administering
Development Project Grants are as follows:
1) Licensed Contractors; Contractor Bonds. Duly licensed or registered
contractors shall perform all construction. Construction contracts for work in
excess of the threshold amounts established in Section 255.20 of the Florida
Statutes should contain payment and performance bonds, which comply with
the requirements of that Section.
2) Cost Elements.
a) Construction Equipment. Grantees are required to use their own equipment,
if available. If a Grantee's equipment is used, the maximum Grant payment
shall cover operating and routine maintenance costs of such equipment; the
Grant excludes any depreciation or replacement cost from payment. If an
Applicant's equipment is used, a report or source document must describe
the work performed, indicate the hours used and be relate the use to the
Project. if a Grantee does not have needed construction equipment
available, then the Grantee may rent such equipment.
b) Construction Supplies and Materials. Supplies and materials may be
purchased for a specific Project or may be drawn from a central stock,
providing they are claimed at a cost no higher than that which the Applicant
paid. When supplies and /or materials are purchased with the intention of
constructing a piece of equipment, structure or part of a structure, the costs
that are charged as supplies and materials may be capitalized according to
the Applicant's normal practice or policy. If capitalized, only the cost
reasonably attributable to the Project may be claimed under the Project.
c) Personnel or Employee Services. Services of the Applicant's employees
who perform work directly related to the accomplishment of the Project are
eligible costs. These costs must be computed according to the Applicant's
prevailing wage or salary scales and may include fringe benefit costs, such
as vacations, sick leave, FICA, MICA, health and life insurance, and workers
compensation at the Applicant's established fringe benefit rate. Costs
charged to. the Project must be computed on the basis of actual time spent
on the Project, and supported by time and attendance records describing
the work performed on the Project. Overtime costs may be allowed under
the Applicant's established policy, provided that the regular work time was
devoted to the same Project. Salaries and wages claimed for employees
working on grant- funded Projects must not exceed the Applicant's
established rates for similar positions. Alternative methodologies for
established wage rates must be pre - approved by the MAAR Subcommittee.
d) Consultant Services. The costs of consultant' services necessary for the
Project are eligible. The Applicant must pay consultants according to the
RFP SNPOW9 FUNDING APPLICATION 26
Applicant's customary or established method and rate. No consultant fee
may be paid to the Applicant's own employees.
3) Cost Activities.
a) Construction activities. The cost of all necessary construction activities,
from site preparation (including demolition, survey, excavation and other site
work) to the completion of a structure is eligible for payment from the Grant.
b) Fixtures, Fumishings and Equipment (FF &E). The cost of fixtures,
furnishings and equipment necessary to operate the facility is eligible.
Consumable goods shall not be considered eligible. (Please refer to
Section 4 for a detailed definition of FF &E)
c) Interpretive Signs and Aids. The cost of signs, display boards or other
interpretive aids relating to the Project is eligible.
d) Signage. During the time period of Development, the Grantee shall post a
sign at the Project site, in the general design provided by the County,
containing the Safe Neighborhood Parks logo, identifying the source of
funding for the Project. The cost of such a sign is eligible.
e) Grantees are encouraged to use value - engineering clauses in contracts for
construction projects of sufficient size to offer reasonable opportunities for
cost reductions.
4) The following is a nonexclusive list of ineligible costs:
a) Grant Application costs.
b) Ceremonial expenses.
c) Expenses for publicity.
d) Bonus payments of any kind.
e) Charges in excess of the lowest responsive and responsible bid or proposal
in accordance with the governing rules and procedures of the Applicant,
when the law requires the Applicant to utilize competitive selection.
fj Charges for deficits or overdrafts.
g) Charges incurred contrary to the policies and practices of the Applicant.
h) interest expense.
1) Litigation expenses or judgments, except for those awards resulting from an
eminent domain taking.
j) The cost of services, material or equipment obtained under any other
program.
k) Costs of discounts not taken.
1) The cost of purchasing a non - refundable option when acquiring land.
E) Budget Changes.
1) Grantees shall adjust their Project budgets to reflect actual costs and updated
cost estimates and shall submit adjusted Project budgets to the Office of Safe
Neighborhood Parks with the project completion certificate.
RFP SNP0809 FUNDING APPLICATION 27
2) Budget adjustments may not exceed the 17% limitation for design, planning,
and program administration, nor exceed the total budget award allocation.
3) Grantees shall obtain the prior written approval of the Committee whenever
budget adjustments are anticipated. The request must be in the same budget
format the Grantee used in the Agreement and shall be accompanied by a
narrative justification for the proposed revision. Such request for adjustment
shall, if approved, amend the Grant Agreement under the Grant award.
Requests for budget changes shall be considered by the Committee
whenever any of the following adjustments are required:
a) For any Project involving both Acquisition and Development activities, any
proposed budget transfers from Acquisition to Development or vice versa.
b} Any proposed reduction or revision of the scope or objectives of the Project
(regardless of whether there is an associated budget adjustment). However,
in the event that a Grantee has completed the approved scope of work
for a park and has unexpended funds, the Grantee may request to
OSNP to expend theses funds In an existing or new budget line item
for the park. OSNP is authorized to approve such budget changes and
expenses not to exceed $9,999.00. (Revised 3198102 by MAAR
Subcommittee)
c) Any change that would increase planning, design, and program
administration in the aggregate total.
F) Cost Overruns. During the execution of work on a Project, the Grantee may find
that actual Project costs exceed the approved budget. For cost overruns that will
require additional funding for the Project, or otherwise require a budget adjustment
for which prior Committee approval is required pursuant to paragraph E above, the
Grantee shall:
1 } provide a justification for the additional costs,
2) identify available funds for the completion of the Project, and, if necessary
3) Request from the Committee a reduction in the Project scope consistent with
the terms of the Ordinance.
The Committee, at its discretion, may authorize in writing a reduction in the scope of
the Project: (i) where reduction of the scope is consistent with the Ordinance; and (ii)
where the reduction is justified by the Applicant and (iii) where the Applicant does not
have sufficient funds to complete the Project with the available funds. The Committee,
in its discretion, may also under those circumstances, identify other funds available
under the Ordinance for the Project.
SECTION 10. COMPLIANCE RESPONSIBILITIES
The following constitute general requirements for program compliance:
A) An annual independent audit of SNP funds must be submitted by all Grantees that
expend
RFP SNP0809 FUNDING APPLICATION 28
$500,000 or more in SNP funds in a fiscal year. This audit is due to OSNP by June
1St following the fiscal year for which the audit is performed.
The audit shall examine for compliance with contract specifications, verification of
project costs and the prevention of corruption and fraud. The cost of this audit may
be paid from the general bond fund.
Additionally, in accordance with SNP Bond Ordinance 96 -115, Section 13, the SNP
Citizens' Oversight Committee may, at its sole discretion, require recipients of any
grant to retain the services of an independent private sector inspector general
(IPSIG) to audit, investigate, monitor, oversee, inspect and review the operations,
activities and performance of it contractors. (Revised January 11, 2007 by MAAR
Subcommittee)
A) Land and facilities acquired, developed, improved or rehabilitated by Grant funds
shall be dedicated and maintained in perpetuity for recreational use for the benefit _
of the general public except where leases are in effect. All projects shall be open
to the public at reasonable times and shall be managed in a safe and attractive
manner appropriate for public use.
B) Grant funds for the purposes of development, improvement, rehabilitation or
restoration shall be expended for these purposes only on lands owned by a
Grantee or on lands for which the Grantee holds a lease or other use agreement.
Such lease or other use agreement must be for an unexpired term of 25 years.
The Grant Recipient may demonstrate the eligibility of the Project to the reasonable
satisfaction of the Committee, through a joint ownership, use, franchise or other
agreement, evidencing that the lands and /or the Project will be utilized for the
public benefit, consistent with the terms of this Ordinance, for a term of at least 25
years in duration. The lease must not be revocable at will.
C) Grantee shall maintain all financial and programmatic records, supporting
documents and other records pertinent to the Grant for a period of three years from
the starting date defined below. If any litigation, claim, negotiation, audit or other
action involving the records has been started before the expiration of the three year
period, the records must be retained until completion of the action and resolution of
all issues which arise from it, or until the end of the regular three year period,
whichever is later. When Grant support is continued or renewed at annual or other
intervals, the retention period for the records of each funding period starts on the
day the Grantee submits to the County its single or last expenditure report for that
period. In all other cases, the retention period starts on the day the Grantee
submits its final expenditure report.
D) The Committee and the County, or any of their authorized representatives, shall
have the right of access to any pertinent books, documents, papers or other
records of the Grantee in order to make audits, examinations, excerpts and
transcripts.
E) If a Grantee materially fails to comply with any term of an award, the Committee or
the Office of Safe Neighborhood Parks (OSNP) may take one or more of the
following actions, as appropriate in the circumstances:
RFP SNP0809 FUNDING APPLICATION 29
1) Temporarily withhold cash payments pending correction of the deficiency by the
Grantee.
2) Disallow all or part of the cost of the activity or action not in compliance.
3) Wholly or partly suspend or terminate the current award for the Grantee's
program.
4) Withhold further Grant awards from the Grantee, or
5) Take other remedies that may be legally available.
F)' Any of the enforcement actions listed in paragraph F above, taken by the OSNP,
which are contested and unresolved between the Grantee and the County within
thirty days of such action, will result in the MAAR Subcommittee providing the
Grantee with an opportunity to be heard on the issue. Said hearing will occur
within sixty days of the MAAR Subcommittee receiving the Grantee's written
request. The MAAR Subcommittee will recommend appropriate action to the
Committee.
G) Costs of Grantee resulting from obligations incurred by the Grantee during a
suspension or after termination of an award are not allowable unless OSNP
expressly authorizes them in the notice of suspension or termination or
subsequently authorizes them in writing. Other Grantee costs during suspension
or after termination which are necessary and not reasonably avoidable are
allowable if:
1) The costs result from obligations which were properly incurred by the Grantee
before the effective date of r suspension or termination, are not in anticipation of
it, and in the case of a termination, are non-cancelable;. and
2) The costs would be allowable if the award were not suspended or if the award
expired normally at the end of the funding period in which the termination takes
effects.
H) Inspections, Staff of the Committee or the County, or both, shall periodically
inspect each Project to ensure compliance with these rules, the Ordinance, and the
Grant agreement. Staff shall perform an inspection of the Project site to ensure
compliance prior to release of the final Grant payment.
SECTION 11. SEMI-ANNUAL PROJECT STATUS REPORTS
Grantees are required to submit the Project Status Report on a semi - annual basis, in
the format stipulated by OSNP. Additional reports shall be due upon request of the
SNP Oversight Committee or the Office of Safe Neighborhood Parks. Reports may
include:
A) actual accomplishments of each grant
B) problems encountered in implementation of each grant
C) anticipated start and /or completion dates of each grant
Grantee may be required to meet with the Committee to discuss the Project.
RFP SNP0800 FUNDING APPLICATION 30
SECTION 12. PROJECT CLOSE -OUT
A) A Grantee has up to forty -five (45) days after the expiration or termination of the
Grant to submit all final documentation including final reimbursement requests and
project completion certificates.
B) The close -out of a Grant does not affect:
1) The County's right to disallow costs and recover funds on the basis of a later
audit or review.
2) The Grantee's obligation to return any funds due as a result of later refunds,
corrections, or other transactions;
3) Records retention responsibilities set forth above,
4) Continuing responsibilities set forth in the Ordinance and these rules;
5) Audit rights set forth in these rules.
C) Any amounts paid to Grantee in excess of the amount to which the Grantee is
finally determined to be entitled under the terms of an award constitute a debt to
the County. If not paid within a reasonable period after demand, the County may
reduce the debt -by:
1) Making an administrative offset against other requests for reimbursement;
2) Withholding payments otherwise due to the Grantee; or
3) Taking other action provided bylaw.
Any overdue debt of the Grantee shall accrue interest at the maximum rate allowed by
law.
SECTION 13. INTERPRETATION; ADMINISTRATION
These administrative rules have been promulgated under the Ordinance. In the event
there exists a conflict between these rules and the provisions of the Ordinance, the
Ordinance shall prevail.
The IVIAAR Subcommittee shall be authorized to interpret the provisions of these
administrative rules on behalf of the Committee and its interpretation of any matters
governed hereby shall be -final. The Committee shall be authorized to amend these
administrative rules, by majority vote, in accordance with its duly adopted bylaws,
subject to applicable law.
Staff to the Committee shall be authorized and required to administer the Safe
Neighborhood Parks bond program. consistent with the Ordinance and these
administrative rules.
RFP SNP0809 FUNDING APPLICATION 31
SUPPLEMENTAL DOCUMENTS REQUESTED BY
CITY COMMISSION DURING LAST
COMMISSION MEETING
1. Application for Murray Park Pool
2. Application for Dison Park Improvements
3. Application for South Miami Park Entrance Feature
SAFE NEIGHBORHOOD PARKS (SNP) BOND. PROGRAM
2009 FUNDS GRANT APPLICATION
RFP Number -i:0•
SECTION 1— APPLICANT INFORMATION
Date: 7/1712009
Applicant (Agency Name): City of South Miami
Co- Applicant (Agency Name) if applicable: None Applicable
Contact Person: Mr. W. Ajibola Balogun Title: City Manager
E -mail Address: abalogun(@.cityofsouthmiami net
Mailing Address: 6130 Sunset Drive
City: South Miami State: FL Zip: 33143
Telephone: 305- 668 -2510 Fax: 305 -663 -6345
SECTION Il — GRANT REQUEST OVERVIEW
A. Grant Title (Project Name): Murray Park Aquatic Center Pool
B. Project /Land Address: 5800 SW 66th Street South Miami, FL 33143
C. County Commission District in which project /land is located: District 7
D. Brief Grant Description: Construction of swimming pool at Murray Park in the heart of a
low- moderate income area Construction will constitute the restructuring of the current
infrastructure located at the existing park which will include 8 -lane pool facility /building, tot lot,
community center parking basketball courts and open space green grass area Included will
be the required support facilities such as showers locker rooms filtration /sanitation
equipment and parking facilities In addition funding will allow the addition of a heated pool.
This will allow support to programs that specialize in injuries that constitute the need for
therapeutic water activities.
RFP SNP0609 FUNDING. APPLICATION
E. Indicate total funding request. (dollar- for - dollar cash match required)
Funding
Amount
SNP Grant Request minimum $10,000 per application)
$ 556,911
Cash Match Committed (attach proof of match; approved
budget page)
$556,911
F. Type of Grant Request (please check only one per application):
1) Discretionary Funding — Park Development, Land Owned X
2) Discretionary Funding — Park Development, Land Leased by Applicant ❑
Term of Lease:
3) Pre Agreement Land Acquisition Funding - Land Acquisition ❑
G. Project Readiness for Type of Grant Requested in Section F
Land Acquisition Stages
Beginning Date
Ending Date
Property Identification
1/20/2009
12/31/2010
Willing Seller Determination
1/20/2009
12/31/2009
Appraisals.,
1120/2009
12/31/2009
Acquisition
1/25/2010
12/31/2010
Method of Acquisition:
Development Stages
Beginning Date
Ending Date
Planning
1/20/2009
12/31/2010
Schematic Designs
1/20/2009
12/31/2009
Construction Drawings
1120/2009
12/31/2009
Construction
1/25/2010
12/31/2010
H. Can the project be completed within a year after the BCC allocates the funds? (the BCC is
expected to allocate the funds in November or December 2009) Yes X No El.
SECTION Ill — CONSTRUCTION /OPERATING COMMITMENTS
A. Describe basis or justification for cost estimate: Cost are based on feasibilitv study for the
protect.
B. Are additional funds required for this project? Yes ❑ No X
If yes, how much? $
1) List other anticipated funding sources and amounts anticipated:
Office of Community and Economic Development (OCED) $556,911.
RFP SNP0809 FUNDING APPLICATION 2
2) Explain how these other funding sources will be used to complete or expand the SNP
bond- funded grant or total project:
Funds will be used to leverage the project costs by expanding upon the scope of the
proiect to include heated pool and allow for the proiect to be completed on scheduled.
3) If any other funding sources fail to materialize, how will that affect the SNP bond-
funded grant or total project:
The funding sources for the proiect isthe OCED grant which is reimbursed after the
City issues payment fro the proiect The City has had a long- standing relationship with
this particular grant funding agency and does not anticipate any issues that would
impact the SNP program nor our proiects in general.
C. Upon completion, will the work funded by this grant result in increased or new annual
maintenance, operation or programming costs? Yes X No ❑
if yes, who will assume the increased costs?
The City of South Miami will be responsible for maintenance and operations costs. These
costs will be addressed at the discretion of the City Commission and the administration.
SECTION IV— APPLICANT CERTIFICATION
l hereby certify the information provided in this Safe Neighborhood Parks Bond Program 2009
Funds Grant Application and all attachments are true and correct: l also agree, as a condition
of the grant, to execute a Grant Agreement and to comply with .all terms and conditions of that
Grant Agreement, SNP Bond Ordinance No. 96 -195 and SNP Administrative Rules.
I further certify that 1 am authorized to apply for this grant on behalf of the applicant..
-- 7/17/09
Signature of Aut ed Applicant Representative Date
_ Mr. W Aiibola Balogun
Type or Print Name
N/A
Signature of Authorized Co- Applicant Representative
N/A
Type or Print Name
RFP SNP0809 FUNDING APPLICATION
City Manager
Title
N/A
Date
NIA
Title
LINE ITEM BUDGET FORM
BUDGET ITEMS
PLANNING
DESIGN
PROJECT ADMINISTRATION
PRE - AGREEMENT SOFT COSTS
TOTAL SOFT COSTS*
LAND /BUILDING ACQUISITION II
ATTACHMENT A
Total SNP
Grant Requc
% of
CONSTRUCTION (list below by element with quantities)
8 -lane heated pool with splash pad 250,000 50%
Parking renovation 50,000 50%
FT upporting pool facility /building 200,000 50%
ot -lot 56,911 50% mo
PRE - AGREEMENT CONSTRUCTION COSTS
TOTAL CONSTRUCTION
(FIXTURES, FURNITURE and EQUIPMENT (FF&E) A �u
556,911
BUDGET TOTAL
* The combination of planning, design, project administration and pre- agreement soft
Costs cannot exceed 17% of total request.
4
RFP SNP0809 FUNDING APPLICATION
BUDGET JUSTIFICATION
ATTACHMENT B
8 -lane heated pool with splash ad
500,000
Parking Renovation
100,000
acilit /buildin lockers, showers, etc)
Supporting pool f g
Tot -lot
400,000
113,822
RFP SNP0809 FUNDING APPLICATION
Mown
O citioerns'
overnight committee
safe o
neighborhood.
parks .rL.
SAFE NEIGHBORHOOD PARKS (SNP) BOND PROGRAM,
2009 FUNDS GRANT APPLICATION
RFP Number SNP0809
SECTION I — APPLICANT INFORMATION
Date: 7/17/2009
Applicant (Agency Name): City of South Miami
Co- Applicant (Agency Name) if applicable: None Applicable
Contact Person: Mr. W. Aiibola Balogun Title: City Manager
E -mail Address: abaloqun(cDcitvofsouthmiami.net
Mailing Address: 6130 Sunset Drive
City: South Miami State: FL Zip: 33143
Telephone: 305 - 668 -2510 Fax: 305 - 663 -6345
SECTION 11— GRANT REQUEST OVERVIEW
A. Grant Title (Project Name): Dison Park Improvements
B. Project/Land Address: 8021 SW 58th Ave. South Miami FL 33143
s
C. County Commission District in which project /land is located: District 7
D. Brief Grant Description: With the help of the safe Neighborhood Parks Bond Program
the Citv of South Miami was able to leverage funds to acquire the property known as Dison
Park These funds were also matched with the state and city funds. The City anticipates
developing the property with additional preen landscape picnic facilities and a walk trail. Once
theses modest park improvements are established,_ City staff is in place to maintain the
development.
RFP SNP0809 FUNDING APPLICATION
E. Indicate total funding request. (dollar- for - dollar cash match required)
Funding
Amount
SNP Grant Request minimum $10,000 per application)
$ 60,000
Cash Match Committed (attach proof of match; approved
$0
budget page)
F. Type of Grant Request (please check only one per application):
1) Discretionary Funding — Park Development, Land Owned X
2) Discretionary Funding — Park Development, Land Leased by Applicant ❑
Term of Lease:
3) Pre Agreement Land Acquisition Funding - Land Acquisition ❑
G. Project Readiness for Type of Grant Requested in Section F
Pro ert Identification
Willing Seller Determination
uisition
Method of Acquisition:
Deyelo ":ment;Stages> . BeginnmgQa. .
te Ending Date:; ..
Planning 1/4/2009 3/1/2010
Bidding 3/22/2010 4/20/2010
Construction 5/31/2010 12/31/2010
Project Completion 12/1/2010 12/31/2010
H. Can the project be completed within a year after the BCC allocates the funds? (the BCC is
expected to allocate the funds in November or December 2009) Yes X No ❑
SECTION Ill— CONSTRUCTION /OPERATING COMMITMENTS
A. Describe basis or justification for cost estimate: Cost are based on price quotes received
for the scope of the proiect
B. Are additional funds required for this project? Yes ❑ No X
If yes, how much? $
1) List other anticipated funding sources and amounts anticipated:
The City is in the process of submitting grant applications to leverage matching. Applications
will be submitted to local state and federal agencies
2
RFP SNP0809 FUNDING APPLICATION
2) Explain how these other funding sources will be used to complete or expand the SNP
bond - funded grant or total project:
_Funds will be used to leverage the proiect costs by expanding upon the scope of the
proiect to include picnic facilities landscaping and walking trail.
3) If any other funding sources fail to materialize, how will that affect the SNP bond -
funded grant or total project:
The City will continue to seek grant fund for the project through various funding
agencies. In addition the City may consider allocations through the pending annual
budget adoption which is scheduled for late September.
C. Upon completion, will the work funded by this grant result in increased or new annual
maintenance, operation or programming costs? Yes X No ❑
If yes, who will assume the increased costs?
The City of South Miami will be responsible for maintenance and operations costs. These
costs will be addressed at the discretion of the City Commission and the administration.
SECTION IV— APPLICANT CERTIFICATION
/ hereby certify the information provided in this Safe Neighborhood Parks Bond Program 2009
Funds Grant Application and all attachments are true and correct. / also agree, as a condition
of the grant, to execute a Grant Agreement and to comply with all terms and conditions of that
Grant Agreement, SNP Bond Ordinance No. 96 -115 and SNP Administrative Rules.
I further certify that / am authorized to apply for this grant on behalf of the applicant.
7/17/09
Signature of Authxizbd Applicant Representative Date
Mr. W Aiibola Balogun
Type or Print Name
N/A
Signature of Authorized Co- Applicant Representative
N/A
Type or Print Name
City Manager
Title
N/A
Date
N/A
Title
RFP SNP0809 FUNDING APPLICATION 3
LINE ITEM BUDGET FORM
ATTACHMENT A
Total SNP
BUDGET ITEMS Grant Request
PLANNING
FD:ESIGN
iPROJECT ADMINISTRATION
[PRE- AGREEMENT SOFT COSTS �-
TOTAL SOFT COSTS*
D /BUILDING ACQUISITION
% of
[Dense
CONSTRUCTION (list below by element with quantities)
Picnic Facilities 30,000 50%
Landscaping 20,000 50%
Walking Trail 10,000 50%
PRE - AGREEMENT CONSTRUCTION COSTS
TOTAL CONSTRUCTION
(FIXTURES, FURNITURE and EQUIPMENT (FF &E)
60,000
BUDGET TOTAL
* The combination of planning, design, project administration and pre- agreement soft
Costs cannot exceed 17% of total request.
4
RFP SNP0809 FUNDING APPLICATION
BUDGET JUSTIFICATION
ATTACHMENT B
CONSTRUCTION LINE ITEMS
Picnic Facilities
BUDGET
30,000
Landscape
20,000
Walking Trail
10,000
RFP SNP0809 FUNDING APPLICATION
0 citizens'
oversight committee
S8 {e
neigliborh ood °�
parkv ,rL
SAFE NEIGHBORHOOD PARKS (SNP) BOND PROGRAM
2009 FUNDS GRANT APPLICATION
RFP Number SNP0809
SECTION I— APPLICANT INFORMATION
Date: 7/17/2009
Applicant (Agency Name): City of South Miami
Co- Applicant (Agency Name) if applicable: None Applicable
Contact Person: Mr. W. Aiibola Balogun Title: City Manager
E -mail Address: abal6gun(a)cityofsouthmiami net
Mailing Address: 6130 Sunset Drive
City: South Miami State: FL Zip: 33143
Telephone: 305 - 668 -2510 Fax: 305 - 663 -6345
SECTION 11— GRANT REQUEST OVERVIEW
A. Grant Title (Project Name): South Miami Park Improvements
B. Project/Land Address: 4300 SW 58'h Ave. South Miami FL 33143
C. County Commission District in which project/land is located: District 7
D. Brief Grant Description: The City of South Miami has a 10.45 acre parcel of land
immediately west of David Fairchild Elementary School The park facility is used for a variety
of sports activities for both youths and adults The park has outgrown its limited support
areas The City intends to address these areas by improving the open field play area toilet
facilities and the parking lot These improvements will enhance the South Miami Park facility.
RFP SNP0809 FUNDING APPLICATION
E. Indicate total funding request. (dollar- for - dollar cash match required)
Funding
Amount
SNP Grant Request minimum $10,000 per application)
$ 262,825
Cash Match Committed (attach proof of match; approved
$0
budget page)
F. Type of Grant Request (please check only one per application):
1) Discretionary Funding — Park Development, Land Owned X
2) Discretionary Funding — Park Development, Land Leased by Applicant ❑
Term of Lease:
3) Pre Agreement Land Acquisition Funding - Land Acquisition ❑
G. Project Readiness for Type of Grant Requested in Section F
Pro ert Identification
Willing Seller Determination
uisition
Method of Acquisiti
H. Can the project be completed within a year after the BCC allocates the funds? (the BCC is
expected to allocate the funds in November or December 2009) Yes X No ❑
SECTION III — CONSTRUCTION /OPERATING COMMITMENTS
A. Describe basis or justification for cost estimate: Cost are based on price quotes received
for the scope of the project
B. Are additional funds required for this project? Yes ❑ No X
If yes, how much? $
1) List other anticipated funding sources and amounts anticipated:
The City is in the process of submitting grant applications to leverage matching. Applications
will be submitted to local state and funding federal agencies.
RFP SNP0809 FUNDING APPLICATION 2
2) Explain how these other funding sources will be used to complete or expand the SNP
bond - funded grant or total project:
Funds will be used to leverage the proiect costs by expanding upon the scope of the
proiect
3) If any other funding sources fail to materialize, how will that affect the SNP bond -
funded grant or total project:
The City will continue to seek grant fund for the proiect through various funding
agencies In addition the City may consider allocations through the pending annual
budget adoption which is scheduled for late September.
C. Upon completion, will the work funded by this grant result in increased or new annual
maintenance, operation or programming costs? Yes X No ❑
If yes, who will assume the increased costs?
The City of South Miami will be responsible for maintenance and operations costs. These
costs will be addressed at the discretion of the City Commission and the administration.
SECTION W — APPLICANT CERTIFICATION
I hereby certify the information provided in this Safe Neighborhood Parks Bond Program 2009
Funds Grant Application and all attachments are true and correct. I also agree, as a condition
of the grant, to execute a Grant Agreement and to comply with all terms and conditions of that
Grant Agreement, SNP Bond Ordinance No. 96 -115 and SNP Administrative Rules.
1 further certify that l am authorized to apply for this grant on behalf of the applicant.
��. 7/17/09
Signature of Authofiied Applicant Representative Date
Mr. W Aiibola Balogun
Type or Print Name
N/A
Signature of Authorized Co- Applicant Representative
N/A
Type or Print Name
UP SNP0809 FUNDING APPLICATION
City Manager
Title
N/A
Date
N/A
Title
LINE ITEM BUDGET FORM ATTACHMENT A
Total SNP of
BUDGET ITEMS Grant Request 7Exipense
PLANNING
DESIGN
PROJECT ADMINISTRATION
PRE - AGREEMENT SOFT COSTS
TOTAL SOFT COSTS*
LAND /BUILDING ACQUISITION
CONSTRUCTION (list below by element with quantities)
Parking facilities and side -walk L 143,325 50%
Outdoor gathering space 48,548 50%
Landscaping 25,910 50%
Building toilet facility and drainage 45,042 50%
PRE - AGREEMENT CONSTRUCTION COSTS
TOTAL CONSTRUCTION
FIXTURES, FURNITURE and EQUIPMENT (FF &E)
262,825
BUDGET TOTAL
* The combination of planning, design, project administration and pre- agreement soft
Costs cannot exceed 17% of total request.
RFP SNP0809 FUNDING APPLICATION 4
BUDGET JUSTIFICATION
ATTACHMENT B
CONSTRUCTION LINE ITEMS
Parking facilities and side -walk
BUDGET
14375
Outdoor gathering space
48,548
Landscaping
25,910
Building toilet facility and drainage
451042
RFP SNP0809 FUNDING APPLICATION