03-17-09 Item 18South Miami
AlAnWoft
CITY OF SOUTH MIAMI
11111.1
OFFICE OF THE CITY MANAGER
INTER- OFFICE MEMORANDUM 2001
Agenda Item #
To: The Honorable Mayor Feliu and Members of the City Commission
Via: W. Ajibola Balogun, City Manager
From: Robert F. Richardson II, Chief of Police
Date: March 17, 2009
Subject: Purchase of a Digital Video Recorder
Resolution: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE PURCHASE
OF A 32 CHANNEL DIGITAL VIDEO RECORDING SYSTEM WHICH
INCLUDES INSTALLATION AND LABOR, TO BE INTEGRATED WITH
OUR CURRENT SECURITY ACCESS CONTROL CARD SYSTEM
WHICH ENCOMPASSES BOTH CITY HALL AND THE POLICE
DEPARTMENT IN THE AMOUNT OF $6,700.00 FROM ALFI
ELECTRONICS, INC. USING FUNDS APPROVED AND ALLOCATED IN
THE 2008 -2009 BUDGET, FROM ACCOUNT NUMBER 001 - 1910 -521 -6430
OPERATING EQUIPMENT; PROVIDING FOR AN EFFECTIVE DATE.
Request: Authorizing the purchase to replace the DVR to a new 32 channel system
which will be integrated with the recently upgraded access card software in
the amount of $6,700.00 from AM Electronics which currently holds our
contractual service agreement and previously installed our current security
system and software.
Reason/Need: This 32 channel recorder will take the place of two separate systems we
currently record on. All 32 channels will be integrated to work with our
newly upgraded access control system providing optimal functionality. Our
current system only holds 7 days of camera recording before cycling. This
system will hold 21 days and video recordings can be played back instantly
through the access control system from each camera angle. This request
was approved in the 2008 -2009 budget.
The three submitted proposals show Alfi Electronics, our current vendor for
the Access Control System, as the lowest bidder for $6,700.00. The other
two quotes were from J & D Alarm Systems for $7,900.00 & Compusource
for $8,900.00.
Cost: $6,700.00
Page 1 of 2
Funding Source: Funds were budgeted in account number 000 - 1910 -521 -6430
Approximate Beginning Balance: $ 53,000.00
Request: $ 6,700.00
Approximate Ending Balance: $ 46,300.00
Backup Documentation: Draft Resolution & three equipment cost estimates are:
• AM Electronics
• J & D Alarm Systems
• Compusource.
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RESOLUTION NO:.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE
PURCHASE OF A 32 CHANNEL DIGITAL VIDEO RECORDING
SYSTEM WHICH INCLUDES INSTALLATION AND LABOR, TO BE
INTEGRATED WITH OUR CURRENT SECURITY ACCESS
CONTROL CARD SYSTEM WHICH ENCOMPASSES BOTH CITY
HALL AND THE POLICE DEPARTMENT IN THE AMOUNT OF
$6,700.00 FROM ALFI ELECTRONICS, INC. USING FUNDS
APPROVED AND ALLOCATED IN THE 2008 -2009 BUDGET, FROM
ACCOUNT NUMBER 001 - 1910 -521 -6430 OPERATING EQUIPMENT;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the South Miami Police Department and City Hall have established security for both
buildings for the safety and security of its staff and visitors; and
WHEREAS, the existing system in place is outdated; and
WHEREAS, the approval of this upgrade will be integrated with our upgraded access card system
to perform at an optimal level of efficiency allowing for three times the current
recording ability; and
WHEREAS, the playback capabilities will be viewed instantly through our upgraded access card
system for each camera angle; and
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA:
Section 1 That the City Manager is authorized to purchase this equipment from Alfi
Electronics, Inc. in the amount of $6,700.00, with current balance of $53,000.00
before this request
Section 2 That this resolution be effective immediately after the adoption hereof.
PASSED AND ADOPTED this day of , 2009.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
Mayor
Commission Vote:
Mayor Feliu:
Vice Mayor Beasley:
Commissioner Newman:
Commissioner Palmer:
Commissioner Beckman:
CompuSOURCE
February 27, 2009
City of South Miami
Police Department
6130 Sunset Drive
South Miami, Florida 33143
Attn: Lisa
Phone: 305- 796 -4956
Digital Video Recorder Surveillance System
GoldVUE States
CompuSOURCE is please to offer this proposal for a Digital Video
Surveillance Systems at your location. CompuSource is committed to
providing the highest level service and customer satisfaction in the
digital surveillance industry. Please review this proposal and feel free to
contact us with questions or comments at any time.
Scope of Work:
The project will be the replacement of DVR System with the new 32
Channel DVR with the new Access card system.
Tnternal Storage(Standard)
Your Server will be configured with 50OGB of Internal hard
disk Storage.
Removable Storage (Standard)
Tt will include a Cd Bnrner.
VP i\ n
Medium Package Cost Table
Qty — Part Description
1 132 Cbannel DVR 500GB 8- 480-240 - 512 -RB
2 Power Supply
3 64SSBM Connectors
TOTAL PRICE $8,900.00 PLUS TAX
Terms:
50% Deposit with signed order balance due on delivery
Warranty:
1 Year parts / 90 days labor
Order Form
Date:
Address:
City , State Zip.
Tel :( )
Fax:( )
Email:
Clients Signature:
Rep: Signature:
8723 S.W.129th Street Miami, Fl. 33176
Phone: 786-355-6462 Fax: 305-654-8484
J &D
ALARM SYSTEM
6714 SW 5To AVE MDtAMAR, FL 33023
TEL: 954 -687 -2334 FAX: 954 - 638 -9050
Februaxl► 27, 2009
Oaotation
City of South Miami.
]Police Department
6130 Sunset Drive
South Miami, Florida 33143
Dear Ms_ Lisa; .
As requested by conversation here is the proposal for the
replacement of the DVR with 32 channels to be integrated with
the new access card system.
List of equipment:
* 32 Chanel DVR with 500 MB
e Two Power Supply
64 SSBM Connectors
The total price including all necessary materials and labor is
$7,900.00
PROPOSAL ACCEPTANCE
The Spee cations, Conditions and Prices Sales Presented in This
Proposal Are Accepted As Indicated by the Signatures Below. J & D
ALARM SYSTEMS Is Authorized To Perform The Project As
Specified within This Propos4d.
Proposal Acceptance:
Client: City S.M P. DEPT.
Signature
date
ALFI ELECTRONICS, INC.
285 N.E. 185TH STREET SUITE # 23
MIAMI, FLORIDA 33179
Office Line 305- 654 -8484 Fax 305 - 654 -9799
E -Mail alfi @bellsouth.net or samhenomry@yahoo.com.
Quotation Prepared
Dated February 24, 2009
City of South Miami - Police Department
6130 Sunset brave
South Miami, Florida 33143
Phone: 305 -796 -4986
Mrs. Lisa Corbin:
X
1
Alfa Electronics, Inc. is pleased to have the opportunity to submit
our'proposal for your review. The replacement of the DVR with the
new 32 channels to be integrated with the new access card system.
OPTION ONE:
]Gast of Equipment:
. 1 32 Chanel DVR with 500 Mega Bites
. 2 Two Power Supply
.3 64 SSBM Connectors
System Investment Summary:
Our price for the supply, installation and labor will be: Price:
$6,700.00 plus tam.
4.PARTNER WITH All i1... ANU LXPERIENCE WHY WE ARE THE NATION'S
FASTEST GROWING.SECURITY SYSTEMS COMPANY.