03-17-09 Item 4CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER- OFFICE MEMORANDUM
To: The Honorable Mayor Feliu and Member of the City Commission
Via: W. Ajibola Balogun, City Manager
From: Rodolfo de la Torre
Assistant Public Works Director
South Miami
bmAnd
All - America City
2001
Date:
March 3, 2009
Subject:
Seeking Approval for the purchase of 200 Safety Traffic Barricades and 45 Portable Stop
signs.
Resolution:
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ISSUE A
PURCHASE ORDER TO SAFETY ZONE SPECIALISTS, INC. FOR THE
PURCHASE OF 200 SAFETY TRAFFIC BARRICADES AND 45 PORTABLE
STOP SIGNS IN AN AMOUNT OF $13,737.75 TO BE CHARGED TO STREETS
MAINTENANCE OPERATING EQUIPMENT ACCOUNT NUMBER 001 -1730-
541 -6430; PROVIDING FOR AN EFFECTIVE DATE.
Request:
Authorizing the City Manager to execute a purchase order with Safety Zone Specialists,
Inc. for the purchase of 200 safety traffic barricades and 45 portable stop signs as
approved in fiscal year 2008 -2009 budget.
Reason/Need:
The purchase of safety traffic barricades and portable stop signs will aid the Public
Works and Police Departments in mitigating emergency traffic situations during storms,
in the of streets for special events. Presently the
road safety hazards and to aid closing
City rents barricades for all these occasions and charges the special events for their use of
barricades. By purchasing the barricades the City will always have enough barricades on
hand to address any emergency situation and rent out the barricades to special events,
therefore recovering the purchase expense in a short time.
Following are the responsive bidders for the supplies:
Vendors Barricades Stop Signs
1. Safety Zone Specialists $11,140.00 $2,597.75
2. Barricades, Inc $13,200.00 No Bid
3. NES Traffic Safety $14,500.00 $2,812.75
Safety Zone Specialist was selected as the lowest responsible bid at $13,737.75 for both
supplies.
Cost: $13,737.75
Funding Sources: Streets Maintenance Operating Equipment Account number 001- 1730 -541 -6430
Backup Documentation:
o Propose Resolution.
o Estimates from three vendors.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER
TO SAFETY ZONE SPECIALISTS, INC. FOR THE PURCHASE OF 200 SAFETY TRAFFIC
BARRICADES AND 45 PORTABLE STOP SIGNS IN AN AMOUNT OF $13,737.75 TO BE
CHARGED TO STREETS MAINTENANCE OPERATING EQUIPMENT ACCOUNT NUMBER
001 - 1730 -541 -6430; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Commission wishes to purchase 200 safety traffic barricades
and 45 portable stop signs.
WHEREAS, the barricades and portable stop signs will be used during emergency situations
such as in the event of a Hurricane, to address road safety hazards and for City events.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMIVIISSION
OF THE CITY OF SOUTH MLA.-MI, FLORIDA THAT:
Section 1: The Mayor and City Commission authorizes the City Manager to issue a purchase order
to Safety Zone Specialist, Inc. for the purchase of 200 safety traffic barricades and 45 portable stop signs
in the amount of $13,737.75.
Section 2: That the expenditure will be charged to equipment operating account 001- 1730 -541 -6430
with a current balance of $ 21,768.00 before this request.
Section 3: This resolution shall be effective immediately.
PASSED AND ADOPTED this day of March, 2009.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
Commission Vote:
Mayor Feliu:
Vice Mayor Beasley:
Commissioner Palmer:
Commissioner Newman:
Commissioner Beckman:
Safety Zone Specialists, Inc.
P.O. 90764
Lakeland, Florida 33604-0764
863-984-1385
Fax: 663-984-0058
SOLD TO:
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Thank You for the opportu tp to
suomit this quote. It is Vail; for 30
days.
UNIT PRICE TALL
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Feb 04 09 12:45p Barricades, Inc. 305- 592 -7962 p.2
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BARRICADES, INC.
SCOTT D. BILOWN [=HONE (305)592.7961
'I:LIDENT FAX (305)592 -7962
7904 NA-V. 67 STREET
�i iN{I. I :LOR IDA 33166
February 3, 2009
City of South Miami
Public Works Department
4795 S.W. 75 Avenue
South lylian'li, FL 33143
ATTN: Cynthia Corujo
The following sale prices are quoted as per your request:
uanti Item Price per Unit
100 TYPE iI BARRICADE $ 46.50 = 4� 200
HIGH INTESI-tY SHEETING /METAL PANELS
EA;D ; BURN OP, FLAS`IDNG i INt_i NL-
: ' -_CE!f i ;
200 LIGHT WITH BATTERIES $ 37.00 13, a pfi7
STEADY BURN OR FLASHING (LED) ~
All sales are COD
Please allow 4 -6 weeks for delivery.
The above prices oo not mciuoe sales tax.
^Gr JBkcJ L:i 6d L.Cli sit?c, .G Lc`:i c..CR,N L, L;'l- Lc� fit ti'v t: d i'2y;_irc5 0j..'j' f✓1' i' %JUI'
current Resale Certificate for Sales Tax to be on file in our office at the time of the sale.
If you should have any questions regarding the above information, p6ease contact our
01-i lce at your cor"Veruence•
Scott 1pBrown
-President
05/21/2008 10:54 FAX 3056335850
Rv$q *aTe 1 raffle ZyStems
fka NES Traffic Safety
EAST COAST
1365 NE 119th Street
Miami, Florida 33161
Eest Coast - _._ .... SW-8424813 ed 121
Fort Lauderdale............ 954 - 7847740 ad 121
West Palm Beach ......... 561 -429 -1385 W 121
Mieml ....................... 305.83369883 ext 121
M-mmf Fax .. ................... 305.633-5850
Ft Pierce ...................772 -429 -1385
Pam's Mob% ..............305- 797 -7677
pmarmingnesr+entais.com
ROAOSAFE TRAFFIC SYSTEMS 0002/004
BALE QUOTATION
WEST COAST
17405 Jean $trees
Ft Myer, Florida 33912
West Ccast_.._._A004M2-7320
Ft Myer9............239-437 -1333
Ft Myera faX ... ..... 239. 437-0033
Tampa ....... ......... .39. 437 -1333
CUSTOMER:
City of South Miami
DATE: 05.19.08
UNIT
PRICE
ADDRESS:
6130 Sunset Dr.
CONTACT: _ Donald Benjamin
CITY, STATE:
South Miami, FL 33143
PROJECT:
PHONE:
305 - 796.6126
CITY: Miami -dads Co
FAX:
305$68 -7206
QUOTED 9Y: Pamela Ma1Tnin
CUSTOMER APPROVAL SIGNATURE:
50
UANTrtY
ITEM DEsCRIPTiON
UWr
UNIT
PRICE
EXTENDED
UNIT PRICE
250
Type If barricades High Intensity sheagna
EA
72.50
16 125.00
metal on metal with Flashina or stwWy burn li hts
50
30" stop ns mounted on A- frames
EA
46.95
50
W' stop si ns mounted on U- channels
EA
74.95
A3747
see er�ttat attectrea
sus Toro
24 220.00
sums TAX
APPP40L
WTAL
$24 200.00
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# 939
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