03-03-09 Item 13CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER - OFFICE MEMORANDUM
To: The Honorable Mayor Feliu and Member of the City Commission
s
Via: W. Ajibola Balogun, City Manager
From: Rodolfo de la Torre Q `—'
Assistant Public Works Director
Date: March 3, 2009
South Miami
All - America CRY
2001
Subject: Seeking Approval for the purchase of 200 Safety Traffic Barricades and 45 Portable Stop
signs.
Resolution: A RESOLUTION AUTHORIZING THE CITY MANAGER TO ISSUE A
PURCHASE ORDER TO SAFETY ZONE SPECIALISTS, INC. FOR 'THE
PURCHASE OF 200 SAFETY TRAFFIC BARRICADES AND 45 PORTABLE
STOP SIGNS IN AN AMOUNT OF $13,737.75 TO BE CHARGED TO STREETS
MAINTENANCE OPERATING EQUIPMENT ACCOUNT NUMBER 001 -1730-
541 -6430; PROVIDING FOR AN EFFECTIVE DATE.
Request: Authorizing the City Manager to execute a purchase order with Safety Zone Specialists,
Inc. for the purchase of 200 safety traffic barricades and 45 portable stop signs as
approved in fiscal year 2008 -2009 budget.
Reason/Need: The purchase of safety traffic barricades and portable stop signs will aid the Public
Works and Police Departments in mitigating emergency traffic situations during storms,
road safety hazards and to aid in the closing of streets for special events. Presently the
City rents barricades for all these occasions and charges the special events for their use of
barricades. By purchasing the barricades the City will always have enough barricades on
hand to address any emergency situation and rent out the barricades to special events,
therefore recovering the purchase expense in a short time.
Following are the responsive bidders for the supplies:
Vendors Barricades Stop Signs
1. Safety Zone Specialists $11,140.00 $2,597.75
2. Barricades; Inc $13,200.00 No Bid
3. NES Traffic Safety $14,500.00 $2,812.75
Safety Zone Specialist was selected as the lowest responsible bid at $13,737.75 for both
supplies.
Cost: $13,737.75
Funding Sources: Streets Maintenance Operating Equipment Account number 001 - 1730 -541 -6430
Backup Documentation:
o Propose Resolution.
o Estimates from three vendors.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER
TO SAFETY ZONE SPECIALISTS, INC. FOR THE PURCHASE OF 200 SAFETY TRAFFIC
BARRICADES AND 45 PORTABLE STOP SIGNS IN AN AMOUNT OF $13,737.75 TO BE
CHARGED TO STREETS MAINTENANCE OPERATING EQUIPMENT ACCOUNT NUMBER
001 - 1730 -541 -6430; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Commission wishes to purchase 200 safety traffic barricades
and 45 portable stop signs.
WHEREAS, the barricades and portable stop signs will be used during emergency situations
such as in the event of a Hurricane, to address road safety hazards and for City events.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The Mayor and City Commission authorizes the City Manager to issue a purchase order
to Safety Zone Specialist, Inc. for the purchase of 200 safety traffic barricades and 45 portable stop signs
in the amount of $13,737.75.
Section 2: That the expenditure will be charged to equipment operating account 001 - 1730 -541 -6430
with a current balance of $ 21,768.00 before this request.
Section 3: This resolution shall be effective immediately.
PASSED AND ADOPTED this day of March, 2009.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
Commission Vote:
Mayor Feliu:
Vice Mayor Beasley:
Commissioner Palmer:
Commissioner Newman:
Commissioner Beckman:
Safety lone' Specialists, Inc.
P.O. 80784
Lakeland, Florida 33804 -0764
863 - 984 -1386
Fax: 863 - 984 -0088
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Feb 04 09 12 :45p Barricades, Inc. 305 - 592 -7962 p.2
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BARRICADES, INC..
SCOTT D. MOWN "TELEPHONE (305)592-7961
PRESIDLNT FAX (305)592 -7962
7904 NNV. 67 5MEET
MM MI. FLORIDA 33166
February 3, 2009
City of South Miami
Public Works Department
4795 S.W. 75 Avenue
South Miami, FL 33543
ATTN: Cynthia Corujo
The following sale prices are quoted as per your request:
uan ' Item Price per Unit
200 TYPE II BARRICADE $ 46.50 = 9l -300
HIGH INTESITY SHEETING /METAL PANELS
METAL LEGS
a.Lii ¢.a4:n --•<aM ;fc!1: � rS �-.'�- . at ":. `� .....� :- .� .3, i'%fi
STEADY BURN OR FLASHING (INCANDESCENT)
200 LIGHT WITH BATTERIES $ 37.00 1% l3l dV19
STEADY BURN OR FLASHING (LED)`]
All sales are COD
Please allow 4 -6 weeks for delivery.
The above prices co not rnctuoe sates tax.
For sales to be considered tax exempt, the State of Florida requires a copy of your
current Resale Certificate for Sales Tax to be on file in our office at the time of the sale.
If you should have any questions regarding the above information, please contact our
office at your convenience.
Sco "tt gown
L,President
05/21/2006 10:54 FAX 3056335850
nwisq *rte t raTric .`iyStems
fka (DES Traffic Safety
£AST COAST
1385 NE 119th Street
Miami, Florlda 33181
$0043424813e%2121
Fcd L$uderdeia............ 95¢764-7740 and 121
West Palm 6each......... 561 - 4294385 W 121
Miami ....................... 305633,9883 ex 121
Mia" Fax ..................... 305$336850
Ft Pleroe ................. .. 772.429 -1385
Psm's MOW8 ..............305.797 7877
pmarminanesrentais.tom
ROADSAFE TRAFFIC SYSTEMS
SALE QUOTATION
WEST COAST
17405 Jaem Street
Ft MYw% F10 ida 33912
VAmt CaasL..... „@004822-7320
Ft MYere- ...........239437 -1333
Ft Myers f9X........239-437.W33
T8mP8 ........ . --....-239,437-1333
002/004
CUSTOMER:
9ft of Spy Miami
DATE: 0515 O8
ADDRESS:
6130 Sunset Dr.
CONTACT:
Donald 8@nlamin
CITY. STATE:
South Miami, FL 33143
_ PROJECT.
PHONE:
305 - 798.8126
CITY:
Miami -Dads CO
FAX
305$68.7208
QUOTED 9Y:
Pamela Marmin
CUSTOMER APPROVAL SIGNATURE.
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4011 vim. , .tee Q ..J ..�a ,¢ 72-• qs Q r �, S -7