02-17-09 Item 151
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ORDINANCE NO.
AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, FLORIDA, RELATING TO THE POSITION OF THE
CITY MANAGER; AMENDING THE CODE OF ORDINANCES CHAPTER 2,
"ADMINISTRATION AND CITY GOVERNMENT," SECTION 2 -4.4,
ENTITLED "RESERVED," PROVIDING FOR AN ANNUAL
PERFORMANCE EVALUATION; PROVIDING FOR SEVERABILITY;
PROVIDING FOR ORDINANCES IN CONFLICT; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the City Manager in a "city- manager" form of government serves as
the chief administrative and executive officer of the city; and,
WHEREAS, the City Manager is hired to serve the City Commission and the
Community while bring to the local government the benefits of training and experience
in administering local government projects and programs on behalf of the governing
body; and,
WHEREAS, the City Manager prepares a recommended budget for the City
Commission's consideration; recruits, hires, and supervises the government's staff;
serves as the commission's chief adviser; and carries out the commission's policies;
and,
WHEREAS, the City of South Miami recognizes the importance and
responsibility of this key position; and,
WHEREAS, the City Commission recognizes its duty to provide clear direction,
oversight and annual evaluations of the City Manager's performance for adoption of an
annual budget and of appointed staffs' administration of City operations; and;
WHEREAS, the City Commission recognizes such evaluations are a good
mechanism of ensuring strong working relationships and of communicating priorities.
NOW, THERFORE, BE IT ORDAINED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. The City of South Miami Code of Ordinances, Chapter 2,
"Administration and City Government," Section 2 -4.4, entitled "reserved" is hereby
amended to reads as follows:
2-4.4 Resepfed. City Manager evaluation.
(a) In order to establish and maintain effective City Commission and City Manager
relations, it is essential that the City Commission establish an ongoinq evaluation
process that offers an opportunity for each party to review the performance of the City
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I Manager. This evaluation should focus on how effectively the City Manager is
2 accomplishing the goals established by the City Commission and how s /he is carrying
3 out his /her responsibilities in key performance areas. Specifically, the evaluation should
4 serve the following needs:
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6 1) Allow the City Manager and City Commission to test identify, refine and tailor
7 their respective roles relationships and expectations of responsibilities to each
8 other.
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10 2) Compare the progress of the City toward achieving the interim goals mutually
11 agreed to by the City Commission and the City Manager during the Budget
12 Process.
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14 3) Allow discussion of the City Manager's strengths and weaknesses as
15 demonstrated by performance during the evaluation period, with the objective of
16 increasing the City Manager's effectiveness.
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18 4) Give the City Commission the opportunity to provide positive feedback in
19 areas that have been handled well and to clarify. areas where the City Manager
20 could become more effective through improved performance
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22 (b) The followinq process is established to conduct the performance evaluation of
23 the City Manager:
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25 1) The evaluation process shall occur each year within sixty (60) days of the City
26 Manager's contract anniversary date. However, the Commission may require an
27 additional evaluation at any time during the year.
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29 2) Approximately two (2) weeks before the evaluation is scheduled, the City
30 Clerk shall ' provide each Commission member with a copy of the standard
31 evaluation form.
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33 3) The Mayor and each Commission member shall complete an evaluation form
34 and then meet with the City Manager to review their respective evaluations.
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36 4) The City Clerk shall tabulate the evaluation results.
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38 5) The composite evaluation by the Mayor and City Commission shall be
39 distributed to the Mayor and City Commission prior to the City Commission
40 meeting where the City Manager's performance will be discussed.
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42 (c) Any performance evaluation of the City Manager shall not be construed as a
43 contractual promise a contract or covenant of employment nor is it a guarantee of
44 employment if certain performance standards are met. Continued employment of the
45 City Manager is solely a decision of the City Commission.
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Section 2. If any section, clause, sentence, or phrase of this ordinance is for
any reason held invalid or unconstitutional by a court of competent jurisdiction, this
holding shall not affect the validity of the remaining portions of this ordinance.
Section 3. This ordinance shall be effective immediately after enactment.
Section 4. All ordinances or parts of ordinances in conflict with the - provisions
of this ordinance are repealed.
Section 5. This ordinance shall be codified and included in the Code of
Ordinances.
PASSED AND ADOPTED this day of , 2009
ATTEST:
CITY CLERK
1St Reading
2nd Reading
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
W1My Documents \resolutions \0rdinance eval cm.doc
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APPROVED:
u. =
COMMISSION VOTE:
Mayor Feliu:
Vice Mayor Beasley:
Commissioner Palmer:
Commissioner Newman:
Commissioner Beckman: