02-17-09 Item 71
2 RESOLUTION NO.
3
4 A RESOLUTION OF THE MAYOR & CITY COMMISSION OF THE CITY OF
5 SOUTH MIAMI, FLORIDA, RELATING TO BOARDS AND COMMITTEES;
6 ESTABLISHING THE BUDGET AND FINANCE COMMITTEE FOR THE
7 FISCAL YEAR 2009 -2010; PROVIDING FOR THE APPOINTMENT OF
8 MEMBERS FOR A TERM ENDING SEPTEMBER 30, 2009; AND PROVIDING
9 AN EFFECTIVE DATE.
10
11 WHEREAS, the City of South Miami recognizes that a key function
12 of government is sound fiscal management and careful budget
13 preparation in order to be able to provide a high level of municipal
14 services to its residents and businesses; and
15
16 WHEREAS, the preparation of the City's budget is a highly
17 specialized area of endeavor requiring expertise and /or experience
18 which is normally limited to professionals within the financial
19 management, accounting, auditing and municipal management fields; and
20 WHEREAS, The City Commission also recognizes the lawful non -
21 interference provisions of the City Charter and the City Manager's
22 contract; and
23
24 WHEREAS, the Mayor and Commission recognize the important
25 contributions made by those who serve on the various city boards and
26 committees, and wish to appoint a full complement to each of the
• 27 active boards and committees; and
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29 WHEREAS, the City Commission desires to establish the Budget and
30 Finance Committee for the 2009 -2010 fiscal year budget, as established
31 by Section 2 -26.8 of the City's code of ordinances.
32
33 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
34 OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT:
35
36 Section 1. The City Commission hereby appoints the following
37 individuals to serve on the committee:
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39 1.
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41 2.
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43 3.
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45 4.
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47 5.
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49 Section 2. The expiration date of these appointments shall be
50 September 30, 2009, or until a successor is duly appointed and
1051 qualified.
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Section 3. This resolution shall take effect immediately upon
approval.
PASSED AND ADOPTED THIS DAY OF , 2009.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Feliu:
Vice Mayor Beasley:
Commissioner Beckman:
Commissioner Palmer:
Commissioner Newman:
• ORDINANCE NO. 17-07-1918
AN ORDINANCE OF THE MAYOR. AND CITY COMMISSION OF THE CITY OF
SOUTH MIAMI, FLORIDA, AMENDING ORDINANCE NO_ 15- 02 -1783
RELATING TO BOARDS AND COMMITTEES; AMENDING SEC.2 -26.8 OF THE
CODE OF ORDINANCES, ENTITLED "BUDGET AND FINANCE COMMITTEE;
AMENDING MEMBERSHIP TERM; PROVIDING FOR SEVERA.BILITY;
PROVIDING FOR ORDINANCES IN CONFLICT; AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of South Miami recognizes that a key function of government is sound
fiscal management and careful budget preparation in order to be able to provide a high level of municipal
services to its residents and businesses; and
WHEREAS, the preparation of the City's budget is a highly specialized area of endeavor
requiring expertise and/or experience which is normally limited to professionals within the financial
management, accounting, auditing and municipal management fields; and
WHEREAS, The City Commission recognizes its duty to provide sound oversight for adoption
of an annual budget and of appointed staffs" administration of city operations, and;
WHEREAS, The City Commission benefits from expert counsel, independent of appointed staff
in providing said oversight, and;
WHEREAS, the City Commission desires to extend the length of service on the Committee to
ensure the Committee's ability to complete all assigned tasks; and,
WHEREAS, The City Commission also recognizes the lawful non- interference provisions of the
City Charter and the City Manager`s contract.
NOW, THERFORE, BE IT ORDAINED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. The City of South Miami Code of Ordinances Section 2 -26.8 entitled "Budget
and Finance Committee," is amended to read. as follows:
(Note: New wording in bold -- underlined; wording to be removed indicated by strike - through)
Sec. 2 -26.8. Budget and Finance Committee.
(a) Name. There is hereby created a Budget and Finance Committee. The committee shall
consist of no more than five members.
(b) Purpose. The purpose of the committee is to provide advice and recommendations to the
City Commission regarding the adoption and implementation of financially sound annual budgets and
investment policies. To accomplish this purpose, the committee is charged with reviewing and evaluating
the draft proposed budget; the City's investments, employee pension and other retirement accounts
examining aays to preserve existing revenue sources and exploring additional funding sources;- giving
advice to the City Commission on projected earnings of investments and desirable or necessary further
investments, revenue, expenditures and strategic planning (which includes analyzing existing service
levels and determining sufficiency and appropriateness). The Committee shall also review the annual
comprehensive audit report.
Page I of 3
Ord. No. 17 -07 -1918
(c) Membership, terms. Members of the committee shall be appointed by the Mayor as
provided for by the City Charter. The Mayor shall attempt to include representatives of the local business
community, residents, and accounting and finance experts, in the membership of the committee. The
initial appointments to the committee shall begin as soon as the Finance Director declares commencement
of the budget process and shall sunset at the end of the fiscal year. Appointments to fill any vacancy on
the committee will be for the unexpired term. The City Manager or designee may serve as an ex officio
member of the committee.
(d) Meetings, quorum. Regularly scheduled meetings shall be held at least quarterly at city
hall at a convenient time to be decided by the committee members. The members may change the place
and time of a particular meeting by motion and a vote of the majority of members present at a regularly
scheduled meeting. A majority of the members in good standing shall constitute a quorum necessary to
hold meetings and take action. Additional special meetings may be scheduled and notice shall be given,
as provided in the city code for special meetings of the city commission; provided, however, that
scheduling special meetings shall require the vote or written request of a majority of the members. The
committee shall appoint a chairperson and a vice chairperson. The chairperson shall conduct all
meetings. In the absence of the chairperson, the vice chairperson shall conduct the meeting. All meetings
shall be properly noticed, open to the public and minutes shall be kept by recording and in written form.
Members shall serve without compensation. For purposes of properly posting notices, the chairperson
shall notify the city clerk at least twenty-four hours in advance about the date of the meetings.
(e) Administrative assistance. The City Manager or designee shall provide the committee
members with copies of quarterly and annual financial reports for the general budget and retirement
accounts as soon as they are available following the close of the quarter and the fiscal year. The annual
• audit report and the proposed budget shall be delivered to the committee members not later than the date
they are delivered to the city commissioners. The Committee's reasonable requests for ledgers and other
account reports shall be made to the City Manager or designee and shall be provided to the Committee in
a timely manner. The City Manager or designee shall provide assistance to the committee, provided that
all requests are submitted in writing. Should the City Manager find any Committee request for
information or assistance unreasonable or disruptive to the normal operations of the City, the City
Manager may deny the request, providing to the Committee written grounds for the denial. The
Committee may, upon a majority vote, appeal the City Manager's denial to the City Commission.
•
(f) Reports. The committee shall prepare a report of its budget and finance review to the
City Commission at or before the first public hearing in accordance with subparagraph 1(b).
(g) Sunshine laws. All meetings of the committee and of any two or more persons appointed
to the committee are subject to the Florida Sunshine Law requirements for notice and public meeting. All
documents, including email communications, prepared by the committee or a committee member are
public records.
Section 2. If any section, clause, sentence, or phrase of this ordinance is for any reason held
invalid or unconstitutional by a court of competent jurisdiction, this holding shall not affect the validity of
the remaining portions of this ordinance.
Section 3. This ordinance shall be effective immediately after the adoption hereof.
Page 2 of 3
Ord. No. 17 -07 -1918
• PASSED AND ADOPTED this `s day of 2007
•
ATTEST:
Y C%ARK
1." Reading - 5/1/07
2'd Reading - 6/5/07
READ AND APPROVED AS TO FORM:
CITY-Axrot Y
APPROVED:
" MAYOR
COMMISSION VO '
5 -0
Mayor Felin:
Yea
Vice Mayor Wiscombe:
Yea
Commissioner Palmer:
Yea
Commissioner Birts:
Yea
J:ltvty Doc=etttstresotutions,Ordir=ce budget and finance conunittee.9-30- 07.doc
Page 3 of 3
Commissioner Beckman: Yea