05-19-09 Item 9To:
Via:
From:
Date:
South Miami
A14n edU CRY
CITY OF SOUTH MIAMI I I r
INTER - OFFICE MEMORANDUM
2001
Honorable Mayor Feliu, and Members of the City Commission
Ajibola Balogun, City Manager °
Cesar Garcia, Director
Parks & Recreation Department
May 19, 2009
Agenda Item No.
Subject: Authorizing City Manager to issue a work order with Jeny Sod Service Corporation.
RESOLUTION: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE A
WORK ORDER TO JENY SOD SERVICE CORPORATION IN AN AMOUNT
OF $15,250.00 FOR SAFETY IMPROVEMENTS TO THE MURRAY PARK
ATHLETIC FIELDS AND TO CHARGE THE COST OF THE
IMPROVEMENTS TO THE MULTI- PURPOSE CENTER ACCOUNT NUMBER
001 - 2020 -519 -6430; PROVIDING FOR AN EFFECTIVE DATE.
Request: Authorizing the City Manager to issue a work order with Jeny Sod Service
Corporation in order to provide safety improvements to the athletic fields at Murray
Park as budgeted in the FY 2008 -2009 Approved Expense Budget.
Reason/Need: As requested at the April 21St City Commission Meeting, we have asked the vendor
for a revised, more descriptive quote for their proposed services. In addition, we
have also requested a list of references from Jeny Sod, conducted reference checks;- -
and visited one of the referenced sites to take pictures; all of which are herein
enclosed.
The athletic fields at Murray Park are in much need of repair and require
installation of new natural field turf. The current condition of the field presents
liability if used for athletic activities. In order to provide our young athletes and the
entire community a safe and playable field for athletic or leisure activities, it would
be in the City's best interest to contract with an experienced field improvement
company to upgrade the field for athletic use.
To offer additional piece of mind in terms of safety, we have requested an
additional four (4) trucks of sand to be added to the quote to insure greater padding
for our players. This is in addition to the original six (6) that were requested in the
original quote. The new quote attached herein shows the additional trucks of sand
being added to the original quote and bring the total amount of trucks to ten (10).
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At this time we are requesting for this item to me amended to show the new price
of $16,450.00 which includes the four additionally requested trucks of sand for
added grading of the fields. The attached resolution would allow the City Manager
to issue a work order to Jeny Sod Service Corporation, a qualified vendor in Dade
County. Jeny Sod Service Corporation was selected as the lowest responsive bidder
from the following bids received:
➢ Jeny Sod Services
➢ New Age Turf
➢ BallPark Maintenance
Cost: $16,450.00
$16,450.00 (formerly $15,250.00)
$24,000.00
$38,945.00
Funding Source: Funding for this purchase is included in the Multi- Purpose Center account number
001- 2020 - 519 -6430; with a current balance of $ 23,502.21.
Backup Documentation: Proposed Resolution
Quotes from all bidding vendors
0 Revised Quote from Jeny Sod Service Corporation
0 Reference list
Corresponding Reference Checks
Pictures from a referenced site with similar work
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I E127 �
CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
To: The Honorable Mayor, Vice Mayor
And members of City Commission
From: W. Ajibola Balogun
City Manager
Via: Cesar Garcia "-
Director of Parks & Recreation
Date: May 5, 2009
Re: Murray Park Grounds Repair Resolution
for a Work Order for Jeny's Sod
Attached is the - revised quote from Jeny's Sod addressing the concerns from the
previous commission meeting about the proposed field repairs to Murray Park. Since
the last meeting on April 21St, we have attained the revised quote from Jeny's Sod
with all the specifications listed as requested. Also enclosed, you will find an
abbreviated list of references for the vendor in question as well as pictures from one of
the sites that they have recently worked on.
Should you have any questions or comments, please do not hesitate to contact me.
END OF MEMORANDUM
Jeny Sod Service Corporation
17150 SW 177 Avenue
Miami, FL 33187
Phone 305 -256 -1150
JENY SOD Fax 305 -253 -2602
Name /Address
City of South Miami
ATTN- Mr. Jorge Gonzalez
Ph :305- 804 -8662
Fax: 305- 668 -7208
Estimate
Date
Estimate #
51112009
37
Project
Description
Qty
Rate
Total
Labor to remove sod.
1
600.00
600.00
Preparation of site. Regrade and level entire site to correct
1
600.00
600.00
grade and slope to achieve crown in the middle portion of
the field, so that water drains off the field as per the
standard practice for athletic fields.
Add 2" of Lawn Sand ( #200 D.O.T. Sand) approximately 6
6
300.00
1,800.00
trucks of 18 Yards for the final grading.
Install Sodding 35,000 Sq. Ft. of Celebration Bermuda Sod
35,000
0.35
12,250.00
in rolls.
Please note : In order for Jeny Sod to warranty the sod, it
must be water daily.
In case of any drying or parching we must be notified
immediately.
LOOKING FORWARD TO HEARING FROM YOU
Subtotal ,$15,250.00
Sales Tax (7.0%) $0.00
Total $15,250.00
,y
S
Jeny Sod Services Corp.
17150 SW 177 Ave.
Miami Fl 33187
Ph : (305) 256 -1150
Fax : (305) 253 -2602
City of South Miami
ATTN- Mr. Jorge Gonzalez
The following is a list of references for Jeny Sod Services Corp.
1. Resource Reclamation Services, Inc.
25200 SW 162nd Avenue
Redlands, Florida 33031 Ph:305- 815 -7986
JOB SITE- City of Homestead 344 St. SW 167111 Avenue Homestead
2. The Redlands Company
144 NW IIih Street
Homestead, Florida 33030 Ph: 305- 247 -3226 —
JOB SITE- Homestead Speedway jz`- •P."
ri-Q c ,"a V'\ J"-' Z /
3. Habitat for Humanity
3800 NW 22,i41 Avenue
Maami ,Florida 33142 Pla :30.5- 634 -3428 �10
ly'�- u�`
4. White Star Farms
192 Azle SW 248th Street Ph.: 305- 491 -6032 m
P. 1
Communication Result Report ( May. 4. 2009 12:54PM)
1)
2)
Date /Time: May, 4. 2009 12:53PM
File Page
No. Mode Destination Pg(s) Result Not Sent
----------------------------------------------------------------------------------------------------
0958 Memory TX 93056389285 P. 2 OK
CESAR
----------------------------------------------------------------------------------------------------
Reason for error
E.1) Hang u or line fail E.2) Busy
E.3) No answer E.4) No facsimile connection
E. 5) Exceeded max. E —mail size
sar.
South Miami
hAW
V�-
City of South Miami
Gibson Bethel Community Center
5800 SW "' STREET
SOUTH MIAMI, F1, 33143
(305)668 -7232
FAX COVER SHEET
To Name: C C 5�
To Company` rnmra�
To Fax #:
From jJ� e
SI�JI 4m
Date Sent,
Total Pages._ n n -
SNbject:
Memo:
Engineering & Construction Department
Contractor References
Based on Experience, Ability and Financial Standing
' ' is a potential contractor for
the . `` O &C, It is our practice to obtain
references from individuals and companies who have worked with a potential contractor. The above
company has included you and/or your company as a reference. We would greatly appreciate your
prompt response to the following inquiry as it applies to the nature or your relationship with the
company. Those that do not apply should be left blank.
Please rate the consultant as follows:
1— poor 2 — average 3 — above average 4- very good 5- excellent
Reference given by:
Name & Title � ( Q
f-��
Address: � `w a- --t) I�p ,
City /St /Zip LWIc rus , 1-.. f
Telephone
Date C4 16U)
If you have any question about this form, please call (305)663 -6350.
Reference check conducted by:
1
2
3
4
5
Criteria
A. Ability to complete project on time
B. Ability to stay within the budget
C. Quality of work
D. Financial standing (if applicable)
E. Experience in their line of work
Additional Comments (May indicate last project /transaction with contractor):
Reference given by:
Name & Title � ( Q
f-��
Address: � `w a- --t) I�p ,
City /St /Zip LWIc rus , 1-.. f
Telephone
Date C4 16U)
If you have any question about this form, please call (305)663 -6350.
Reference check conducted by:
e
Engineering & Construction Department
Contractor References
Based on Experience, Ability and Financial Standing
is �^ �a potential contractor for
the 1� . It is our practice to obtain
references from individuals and companies who have worked with a potential contractor. The above
company has included you and/or your company as a reference. We would greatly appreciate your
prompt response to the following inquiry as it applies to the nature or your relationship with the
company. Those that do not apply should be left blank.
Please rate the consultant as follows:
1— poor 2 — average 3 = above average 4- very good 5- excellent
Reference given by:
Name & Title
Address:
City /St/Zip
Telephone
Date
e � 1
Reference check conducted by:
Name:
If you have any question about this form, please call (305)663 -6350.
1
2
3
4
5
Criteria
A. Ability to complete project on time
B. Ability to stay within the budget
C. Quality of work
D. Financial standing (if applicable)
E. Experience in their line of work
Additional Comments (May indicate last project /transaction with contractor):
-qT4� ML cc� IrVD1 U 1-61) (a,-4
Reference given by:
Name & Title
Address:
City /St/Zip
Telephone
Date
e � 1
Reference check conducted by:
Name:
If you have any question about this form, please call (305)663 -6350.
Engineering & Construction Department
Contractor References
Based on Experience, Ability and Financial Standing
J�j V J � is a potential contractor for
th AJ % It is our practice to obtain
references Yrom individuals and companies who have worked with a potential contractor. The above
company has included you and /or your company as a reference. We would greatly appreciate your
prompt response to the following inquiry as it applies to the nature or your relationship with the
company. Those that do not .apply should be left blank.
Please rate the consultant as follows:
1— poor 2 — average 3 — above average 4- very good 5- excellent
Reference given by:
Name & Title LL(V'L
l
Address: `1
City /St /Zip
Telephone��
Date
Reference check conducted by:
Name:
If you have any question about this form, please call (305)663 -6350.
1
2
3
4
5
Criteria
A. Ability to complete project on time
B. Ability to stay within the budget
C. Quality of work
D. Financial standing (if applicable)
E. Experience in their line of work
Additional Comments (May indicate last prof ct /transaction with contract r):
aad -M'
Reference given by:
Name & Title LL(V'L
l
Address: `1
City /St /Zip
Telephone��
Date
Reference check conducted by:
Name:
If you have any question about this form, please call (305)663 -6350.
r
CORPORATE f:
• 1927
C, R A *0
DATE
TO:
FROM:
Interdepartmental Memo
Parks & Recreation Department
South Miami Community Center
305- 668 -7232
May 1, 2009
Ajibola Balogun, City Manager
Cesar Garcia, Recreation Director
RE: Visual References for Jeny's Sod
South Miami
F l o r�� i d a
aft"
AN-Anfin 811v
2001
Enclosed herein you will find a few pictures of a site that Jeny's Sod has recently
worked on. The quality of their work is clearly displayed in the individual pictures
shown below.
White Star Farms —192 Ave. SW 248th Street (305- 491 -6032)
To:
Via:
South Miami
9- America City
CITY OF SOUTH MIAMI I
INTER - OFFICE MEMORANDUM
2001
Honorable Mayor Feliu, and Members of the City Commission
Ajibola Balogun, City Manager _*_Rs-
From:
Cesar Garcia, Director
Parks &Recreation Department 13
Date:
April 21, 2009 Agenda Item No. .
Subject:
Authorizing City Manager to issue a work order with Jeny Sod Service Corporation.
RESOLUTION:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE WORK ORDER TO
JENNY SOD SERVICE IN AN AMOUNT OF. $15,250.00 FOR SAFETY
IMPROVEMENTS TO THE MURRAY PARK ATHLETIC FIELDS AND TO CHARGE
THE COST OF THE IMPROVEMENTS TO THE MULTI- PURPOSE CENTER
ACCOUNT NUMBER 001 - 2020 -519 -6430; PROVIDING FOR AN EFFECTIVE DATE.
Request:
Authorizing the City Manager to issue a work order with Jeny Sod Service Corporation, in
order to provide much needed safety upgrades to the athletic fields at Murray Park as
budgeted in the FY 2008 -2009 Approved Expense Budget.
Reason/Need:
The athletic fields at Murray Park are in much need of repair to including installation of
natural field turf amongst the playable areas. The current condition of the field presents
liability if used for athletic activities. In order to provide our young athletes and the entire
community a safe and playable field for athletic or leisure activities, it would be in the
City's best interest to contract with an experienced field improvement company to upgrade
the field for athletic use.
The attached resolution would allow the City Manager to issue a work order to Jeny Sod
Service Corporation, a qualified vendor in Dade County. Jeny Sod Service Corporation
was selected as the lowest responsive bidder from the following bids received:
Cost:
➢ Jeny Sod Services $15,250.00
➢ New Age Turf - $24,000.00
➢ BallPark Maintenance $38,945.00
$15,250.00
Funding Source: Funding for this purchase is included in the Multi- Purpose Center account number 001-
2020 -519 -6430; with a current balance of $ 23,502.21.
Backup Documentation: a Proposed Resolution
Quotes from all bidding vendors
1
2
11
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
L/
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
RESOLUTION NO.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE WORK ORDER TO DENY
SOD SERVICE CORPORATION IN AMOUNT OF $15,250.00 FOR SAFETY
IMPROVEMENTS TO THE MURRAY PARK ATHLETIC FIELDS AND TO CHARGE
THE COST OF IMPROVEMENTS TO THE MULTI- PURPOSE CENTER ACCOUNT
NUMBER 001 - 2020 -519 -6430; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the athletic fields at Murray Park are in desperate need of improvement. to provide a
safe place for athletic competition and leisure activities; and
WHEREAS, Jeny Sod Service Corporation, is a qualified vendor selected from a competitive
bidding process; and
WHEREAS, Jeny Sod Service Corporation, will provide the improvements to the athletic fields of
Murray Park in an amount of $15,250.00.
NOW, THEREFORE, BE IT RESOLVED /ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. That the City Manager is authorized to issue a work order to Jeny Sod Service
Corporation, for the improvements to the athletic fields at Murray Park.
Section 2. That the expenditure of $15,250.00 will be charged to the Multi- Purpose Center
account number 001 - 2020 -519 -6430 with a balance of $ 23,502.21 upon completion of project scope.
Section 3. This resolution shall take effect immediately upon execution.
PASSED AND ADOPTED this day of , 2009.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
Commission Vote:
Mayor: Horace Feliu
Vice Mayor: Brian Beasley
Commissioner: Valerie Newman
Commissioner: Velma Palmer
02/110/2009 13:39 FAY' 3052532602 JEt4Y OMM,SERY
Teny Sod Service Corporation
17150 SW177 Avenue
Miarni, FL 33187
Phone 303 - 2561150
Fax 305- -253 -2602
Name /Addms
City of South Miami
.47TH Aft. Jorge Gonzalez
F* :305-804-9662
Fax : 305- 668 -7208
...........................
�jaol;GOi
Estimate
Dare
Esf nwe k
P'rgv-
Deseripfion
exu�x��
P'rgv-
Deseripfion
Qp'
Rate
Toral
Installation of Bermuda Sod
3S,DtlO
0.3s
a 250.00
Trucks of Lown Sand
6 300.00
1,806.00
Labor to spread 6 trucks of lawn sand, regrode do leveling
600.00
600.06
Labor to reprove sod if is necessary
600.00
600.00
LOOKINGFORW..4RD TOIMBAJWG FROM YOU
Subtotal SI5,250.00
Sales Tax (7.0%)
\
TWO SI5,250.00
exu�x��
NEW AGE TURF INC
DATE:4 -2.09
Send to: Jape Gonzalez
Office Location: South "am!
0 LRGENT 0 REPLY ASAP Cl PLEASE COMMENT
COMMENTS:
PROPOSAL FOR FIELD AS PER OUR MEETING..
THANKS
JAIME
a•
R—LeN s :� l
From: Jaime Benito
Office Locatfw Miami
Phone Number: 786- 299.0474
Number of Cages, Including Over. Z
Q PLEASE REVIEW ❑ FOR YOUR INFORMATION
10 1d wv 4i' :80 500Z— £0—adH
New Age Turf Inc.
14535 SW 96 Ave
Miaml Fl„ 33176
786 -299 -0474
A6'i �araf
South Miami Youth Center, field ......... ........................36,000. Sq. Ft Football/baseball
Site preparation digging trench in the middle of the field for drainage refilled with excavated material. Provide
drainage beyond the present one for an undetermined, amount of time.
2 Applications of Round Up to eradicate the Bahia grass present now.
Ronstar application to be done by city (Pre emergent herbicide)
Provide 2" growing medium on complete field with 200 010J Sand with a 90/10 ratio inert to organic matter.
Note this will not be enough to provide any substantial pitch in the direction specified. Leaving no alternative
but to.try and provide a level field. Keeping in mind that leveling may also not be obtained since any difference
over 2" in grade elevation will not be corrected.
Application of beneficial microbes before planting
Planting of 36,000 Sq. Ft. of 419 Bermuda grass in rolls
Complete floratine nutrition package for a 2 month period. With products. Knife Plus, P48 and Protesyn.
Total price ......... ............................... .............$24,000.00
7596 Deposit ............................................ ............................... .............$18,500.00
20% When sand delivered ................... ............................... ......:...............$4,800.00
5% upon completion .................. ... ....... ............................... ..........$1,700.00
Total................................... ...._ ..... ......... ........................................... .......... $24,000.00
ze•d wa ev:80 6eez- £e -Niv
Feb 17'09 07`.44a Balipark Maintenance Inc.
Ballpark Maintenance, Inc.
9836 Sit 3i3g Street
Mi atni, FL 33176
Tel: 565-2sr9 -022Z Fax; 305-2719 -e06;
Frm2H., ballparkznaintOhellsanth.net
..... ............................... ... _......
305 - 278 -2:;67 p.2
PrOV0531 NO.- 07.509
Drfr: Z /Z_11 -419
?sreh�.se c� -ec�- Vo;
EW To City of South Miami
PROJECT
Ann:. Alin
3795 SW 75th. Avenue
Muni, 1-133155
JOB SrrE ADDRESS
Community Center
Field Renovation
Description
Qty
Cori
Total
Renovation ofAthlc6e Field Area 34,668 sq'
33,197.00
33,:97.00
Scope ofwork: Spray grass area with non- selective herbicide
to kill off top growth; strip grass and haul from site; provide
and spread 1" of 8020 mix topsoil to area to level offarea;
laser grade playing service to proper slope; adjust sprinkler
heads; provide and install new Bermudagrass Celebration sod
in big rolls.
Renovation of T -Ball field 10,812 sq'
5,748.00
5,748.00
Scope of work: Spray grass area with non - selective herbicide
to kill. off top growth; strip grass and haul from site; provide
and spread 18 vds of 80/20 soil mix to level area; laser grade
to proper level; provide and install new Betmudagrass.
Celebration sod in big rolls.
*The cost for this project is Twork is done in conjunction
with community center athletic field.
TnL proposal is valid for a pcciod of thirty (34) da :c Terms
TERMS: Net 30 days from stmt up
Autltonasd bl "• date t.5 %31 days. Past due
balances arc subject to a finenm
We. the unde sieved, agree to all terms and conditions s'ate., here within By Sign' blow we authorize the d,argc of 1.5 %per month or the
work to be p- !Delved as staled highest rate permitted by applicable
alw wh!Cbcv= is Iowcr.
SIGNATURE,: PRINT NANIE:
nA71: TILE,
Total s31;vs5.00