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05-05-09 Item 13r � J • is To: Via: From: Date: South Miami 1-AmericaCilyITY OF SOUTH MIAMI 1111.1 INTER - OFFICE MEMORANDUM zoos Honorable Mayor Feliu, and Members of the City Commission Ajibola Balogun, City Manager Cesar Garcia, Director Parks & Recreation Department April 21, 2009 Agenda Item No.. r Subject: Authorizing City Manager to issue a work order with Jeny Sod Service Corporation. RESOLUTION: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE WORK ORDER TO JENNY SOD SERVICE IN AN AMOUNT OF. $15,250.00 FOR SAFETY IMPROVEMENTS TO THE MURRAY PARK ATHLETIC FIELDS AND TO CHARGE THE COST OF THE IMPROVEMENTS TO THE MULTI- PURPOSE CENTER ACCOUNT NUMBER 001 - 2020 -519 -6430; PROVIDING FOR AN EFFECTIVE DATE. Request: Authorizing the City Manager to issue a work order with Jeny Sod Service Corporation, in order to provide much needed safety upgrades to the athletic fields at Murray Park as budgeted in the FY 2008 -2009 Approved Expense Budget. Reason/Need: The athletic fields at Murray Park are in much need of repair to including installation of natural field turf amongst the playable areas. The current condition of the field presents liability if used for athletic activities. In order to provide our young athletes and the entire community a safe and playable field for athletic or leisure activities, it would be in the City's best interest to contract with an experienced field improvement company to upgrade the field for athletic use. Cost: The attached resolution would allow the City Manager to issue a work order to Jeny Sod Service Corporation, a qualified vendor in Dade County. Jeny Sod Service Corporation was selected as the lowest responsive bidder from the following bids received: ➢ Jeny Sod Services $15,250.00 ➢ New Age Turf $24,000.00 ➢ BallPark Maintenance $38,945.00 $15,250.00 Funding Source: Funding for this purchase is included in the Multi- Purpose Center account number 001- 2020 -519 -6430; with a current balance of $ 23,502.21. Backup Documentation: Proposed Resolution R Quotes from all bidding vendors 1 2 40 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 FAI `1vJ 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 U RESOLUTION NO. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE WORK ORDER TO DENY SOD SERVICE CORPORATION IN AMOUNT OF $15,250.00 FOR SAFETY IMPROVEMENTS TO THE MURRAY PARK ATHLETIC FIELDS AND TO CHARGE THE COST OF IMPROVEMENTS TO THE MULTI - PURPOSE CENTER ACCOUNT NUMBER 001 - 2020 -519 -6430; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the athletic fields at Murray Park are in desperate need of improvement to provide a safe place for athletic competition and leisure activities; and WHEREAS, Jeny Sod Service Corporation, is a qualified vendor selected from a competitive bidding process; and WHEREAS, Jeny Sod Service Corporation, will provide the improvements to the athletic fields of Murray Park in an amount of $15,250.00. NOW, THEREFORE, BE IT RESOLVED /ORDAINED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. That the City Manager is authorized to issue a work order to Jeny Sod Service Corporation, for the improvements to the athletic fields at Murray Park. Section 2. That the expenditure of $15,250.00 will be charged to the Multi- Purpose Center account number 001 - 2020 -519 -6430 with a balance of $ 23,502.21 upon completion of project scope. Section 3. This resolution shall take effect immediately upon execution. PASSED AND ADOPTED this day of , 2009. ATTEST: CITY CLERK READ AND APPROVED AS TO FORM: CITY ATTORNEY APPROVED: MAYOR Commission Vote: Mayor: Horace Feliu Vice Mayor: Brian Beasley Commissioner: Valerie Newman Commissioner: Velma Palmer • 02/10/2009 13:39 FAY 3052532602 JENYSOHNURSERY leny Sod Service Corporation 17150 SW177 Avenue Miami, FL 33187 Phone 30S- 256 -1150 Fax 305 -253 -2601 NamcMddiess City of South Viand ATTN- Aft. Jorge Gonzalez Ph :305- 804 -8662 Fax. 305- 668 -7268 .............................. �OG1,'G07 Lstimate Dme Esnmar¢ # 216!2009 30 Prq- Desuipdon Qry Rate TOW Installation of Bermuda Sad 35,006 0.35 12,250.0!1 Trucks of Lawn Sand 6 300.00 1,806.00 Labor to spread 6 trucks of lawn sand, regrade Sic leveling 600.00 600.60 Labor to remove rodifisnecessary 600.00 600.00 LOOKING FORW.IRD TO IIEARWG FROhf YOU A Subtotal sis,25aw Sales Tax (7.051,) s0.0o Total srs,zsa.00 r T Fxu�ru� • NEW AGE TURF INC QATE:4 -2-09 Send to: Jorge GonrAez Office Location: South Miami 0 LRGENT 7 REPLY ASAP D PLEASE COMMENT COMMENT$: PROPOSAL FOR FMD AS PER OUR MEETING.. THANKS 39ME • 10 Id l� u vg*.r From: Jaime BerNto Office Location: M N Phone Number: 766 - 299-0474 Number of Pages, Induding Cover: 2 Q PLUSE REVIEW Q FOR YOUR INFORMATION wV tb:8© 6062— £.0 —e8to New Age Turf Inc. 14535 SW 96 Ave Miami Fl., 33176 7 86- 249 -{1474 I/ YrMFr/ South Miami Youth Center, field ..............: „..,.............36,000 Sq. Ft Football/baseball Site preparation digging trench in the middle of the field for drainage refilled with excavated material. Provide drainage beyond the present one for an undetermined amount of time. 2 Applications of Round up to eradicate the Bahia grass present now. Ronsta► application to be done by city (Pre emergent herbicide) Provide 2” growing medium on complete field with 200 0!O.T Sand with a 40/10 ratio inert to organic matter. Note this will not be enough to provide any substantial pitch in the direction specified. Leaving no alternative but to try and provide a level field. Keeping in mind that leveling may also not be obtained since any difference over 2" in grade elevation will not be corrected. Application of beneficial microbes before planting Planting of 36,00 Sq. Ft, of 419 Bermuda grass in rolls Complete Floratine nutrition package for a 2 month period. With products: Knife Plus, P-48 and Protesyn, Total price ........ ... ............................... ... .............. ......................$24;op0.00 • 7546 Deposit ................................. ............................... .............................. ........ », $18,500.OD 20% When sand delivered'.. ..$4,800.00 5% upon compl etion ... .. ............. .. ..................................... ::.. ........ ,.......... $1,700.00 Total........................................................... ............................... .........$24,000.00 Z0'd • WSJ ev:e0 600Z -£0 -Mill • Feb 17 09 07:4+a Ballpark fylaintenance Inc, ..................................._..:........... ..........................._... 305 -278 -2067 02 Ballpark Maintenance, Inc. �r�►�as��a� *tee ����� 8836 SW 1133L Street R4i27111ii FL 33176 ;;1Z71ZO09 • �srcirase Csc`er 1 Va: Tel: 305-259-0222 )~ax: 3©5- 27'3:bir7 F~ JTtail: ballparicutaini. belisotrtlr.net E'ill To (.tty of Snuth Miami PROJECT A tn_Alina 4795 SW 75th. Avenue Miami, F133155 JOB SITE. AOOREss Community C.ter Field Renovation Description Qty Cost Total Renovation of Athletic Field Area 34,1668 sq' 3,19 7.00 ,3,19 ?.UU Scope of work: Spray grass area with nOn- selective herbicide to kill ofi'top growth; strip grass and haul from site; provide and spread 1 " of 80/20 mix topsoil to area to level off area; laser grade playing service to proper slope; adjust sprinkler heads; provide and install new Bermudagrass Celebration sod in big rolls. Renovation of T Ball field 10,812 sg' Scope of work: Spray grass area with non - selective herbicide 5,74$.00 5 ;7 5.00 to kill off tap growth; strip grass and haul from site; provide and spread 18 yds of 80/20 soil mix to level area; laser grade to proper level; provide and install new:Bermudagrass. Celebration sod in big rolls. "The cost for tLis project is if work is done in conjunction with community center athletic field. • This proposal is vzlid for a period of tVrty (34}.da s Terms Antimrized by TERMS: N- 3t) days from start up — d le 1.5 °s 37 days. Past due We the undersigned, agree to all terms to d conditions smx," here within By sif�fntnl4 b Iaw we authorirs balances arc subject to a finance die " work to be p',rformcd as stated: tinarpe t.S °6prr month or 8uc - hishest rate permitted by app)icable SIGN ATUU, PR[Trf N 11v1E: alto, whidnevcr is lower. LiA7E: 7TT1-E: Total s3:945.00 •