04-21-09 Item 21r
Yy�
fJ R'f t S
CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
To: The Honorable Mayor Feliu and Members of the City Commission
From: Ajibola Balogun, City Manager /►
121 V
Date: April , 2009 ITEM No.
Subiect: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF SOUTH MIAMI, FLORIDA, RELATING TO
APPROPRIATIONS FOR THE JUNE 9, 2009 SPECIAL ELECTION
FOR THE CITY OF SOUTH MIAMI; APPROVING THE
EXPENDITURE OF $ FOR ELECTION COSTS;
CHARGING THE NON- DEPARTMENT GENERAL CONTINGENCY
ACCOUNT NO. 001 - 2100 -519 -9920; AND PROVIDING AN
EFFECTIVE DATE.
Background:
The attached resolution is proposed to fulfill the requirement of Article II,
Section 4(13)(2) of the City of South Miami Charter. In accordance with the
provision of the Article, we have coordinated proposed election date and cost
of the election with the County's Election Department. County staff is
currently working on the estimate election cost and we expect a quotation by
Tuesday, April 21, 2009 (Commission Meeting day). The County's estimated
cost will be submitted to the Commission as soon as we receive it.
Backup:
o Proposed Resolution
I RESOLUTION NO.
2
3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
4 CITY OF SOUTH MIAMI, FLORIDA, RELATING TO APPROPRIATIONS
5 FOR THE JUNE 9, 2009 SPECIAL ELECTION FOR THE CITY OF SOUTH
6 MIAMI; APPROVING THE EXPENDITURE OF $ FOR
7 ELECTION COSTS FROM THE UNDESIGNATED CONTINGENCY CASH
8 RESERVE FUND; CHARGING PAYMENT TO THE ELECTIONS
9 ACCOUNT NO. 001 - 1200 - 512 -4920; AND PROVIDING AN EFFECTIVE
10 DATE.
11
12
13 WHEREAS, on April 12, 2009, Jay Beckman passed away, thus creating a
14 vacancy in the office of Commissioner for Group IV for an un- expired term ending
15 February 9, 2010; and
16
17 .WHEREAS, Article 11 Section 4 B. 2 of the City of South Miami Charter
18 provides that in the event a vacancy occurs more than nine months prior to the next
19 general election, the Commission shall have no power to fill the vacancy and the
20 unexpired term shall be filled by a special election being held not less than 30 days nor
21 more than 60 days after the vacancy exists; and
22
23 WHEREAS, the City Commission of the City of South Miami has scheduled a
24 special election in conjunction with Miami -Dade County to be held June 9, 2009; and,
25
26 WHEREAS, the City Commission has not budgeted any amount in the fiscal year
27 2008 -2009 for the June 9, 2009 Special Election; and,
28
29 WHEREAS, the Miami -Dade County Elections Department advises that the cost
30 of the special election shall be approximately $ ; and,
31
32
33 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
34 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
35
36
37 Section 1. The special election costs which Miami -Dade County Elections
38 Department approximates shall cost the city $ are approved for payment
39 from the Undesignated Contingency Cash Reserve Fund; charging $ to the
40 Elections account no. 011 - 1200 -512 -4920.
41
42 Section 2. This resolution shall take effect immediately upon approval.
43
44
45 PASSED AND ADOPTED this day of 2009.
46
47
Additions shown by underlining and deletions shown by a�erstrikin .
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
Luis R. Figueredo
Nagin Gallop Figueredo, P.A.
Office of the City Attorney
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Feliu:
Vice Mayor Beasley:
Commissioner Newman:
Commissioner Palmer:
WAMy Documents\Elections 20MResolution Election payment June 2009 special election (2).doc
Page 2 of 2