04-21-09 Item 201
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, RELATING TO APPROPRIATIONS
FOR THE NOVEMBER 4, 2008 SPECIAL ELECTION FOR THE CITY OF
SOUTH MIAMI; APPROVING THE TOTAL AMOUNT OF $7,246.00 FOR
ELECTION COSTS; CHARGING THE AMOUNT OF $2,467.64 TO THE
ELECTION ACCOUNT NO. 001 - 1200 -512 -4920; AND CHARGING THE
REMAINING BALANCE OF $4,778.36 TO THE NON - DEPARTMENTAL
GENERAL CONTINGENCY ACCOUNT NO. 001 - 2100 - 519 -9920; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Commission of the City of South Miami conducted Special
Elections in conjunction with Miami -Dade County on November 4, 2008 related to Charter
amendment questions; and,
WHEREAS, the City Commission budgeted the amount of $2,000.00 for the fiscal year
2008 -2009 for the November 4, 2008 Special Election; and,
WHEREAS, there was a remaining balance in the Election account in the amount of
$4,000.00 from the February 12, 2008 General Election; and,
WHEREAS, the City received an invoice from the Miami -Dade County Elections
Department totaling $7,246.00, which amount exceeds the city's budgeted line item for the
election costs; and,
WHEREAS, the office of the City Clerk recommends payment of the attached invoice.
NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA:
Section 1. That the invoice for election costs received from Miami -Dade County
Elections Department in the total amount of $7,246.00 is approved for payment; charging
$2,467.64 to the Elections account no. 001- 1200 -512 -4920, with a balance of $2,467.64; and
charging the remaining balance of $4,778.36 to the Non - Departmental General Contingency
account no.: 001 - 2100 -519 -9920 with a balance of $94,119.88.
Section 2. This resolution shall take effect immediately upon approval.
PASSED AND ADOPTED this day of 2009.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
Luis R. Figueredo
Nagin Gallop Figueredo, P.A.
Office of the City Attorney
APPROVED:
MAYOR
COMMISSION VOTE:
Mayor Feliu:
Vice Mayor Beasley:
Commissioner Palmer:
Commissioner Newman:
Additions shown by underlining and deletions shown by everstrrikin .
Miami -Dade County Elections Department
2700 NW 87th Avenue Invoice No. SM- 110408
Miami, Florida 33172
INVOICE
INVOICE
Customer
I
Misc
Name
City of South Miami
Date
Order No.
Rep
3/12/2009
6130 Sunset Drive
_
City South Miami State FL ZIP 33143
Contact
Ms. Maria Menendez
FOB
Qty
Description
Unit Price
TOTAL__
Countywide Election - (Special) - 11/4/08 - Registered Voters - 7,271
Precincts - 8
Printing - Ballots -GSA
$ 3,519.00
Ballot Creation
$ 2,300.00
Translations
$ 220.00
Administrative Overhead
$ 1,207.00 1
Payment
Comments PI_ease make check payable to _
Board of County Commissioners and
submit to Mrs. Viviana Prieto,
Deputy Supervisor of Elections,
Finance and Administration
Tax Rate(s)
SubTotal
Shiooina
TOTAL
7.246.00
7
t
COUNTY;
Carlos Alvarez, Mayor
ADA Coordination
Agenda Coordination
Animal Services
Art in Public Places
Audit and Management Services
Aviation
Building
Building Code Compliance
Business Development
Capital Improvements
Citizens' Independent Transportation Trust
Commission on Ethics and Public Trust
Communications
Community Action Agency
Community & Economic Development
Community Relations
Consumer Services
Corrections & Rehabilitation
Cultural Affairs
Elections
Emergency Management
Employee Relations
Empowerment Trust
Enterprise Technology Services
Environmental Resources Management
Fair Employment Practices
Finance
Fire Rescue
General Services Administration
Government Information Center
Historic Preservation
Homeless Trust
Housing Agency
Housing Finance Authority
Human Services
Independent Review Panel
International Trade Consortium
Juvenile Services
Medical Examiner
Metro -Miami Action Plan
Metropolitan Planning Organization
Park and Recreation
Planning and Zoning
Police
Procurement Management
Property Appraisal
Public Library System
Public Works
Safe Neighborhood Parks
Seaport
Solid Waste Management
Strategic Business Management
Team Metro
Transit
Task Force on Urban Economic Revitalization
Vizcaya Museum And Gardens
Water & Sewer
Elections
2700 NW 87th Avenue
Miami, Florida 33172
T 305 - 499 -VOTE F 305 - 499 -8547
TTY: 305 - 499 -8480
miamidade.gov
March 12, 2009
Ms. Maria M. Menendez
Office of the City Clerk
City of South Miami
6130 Sunset Drive
South Miami, FL 33143
Dear Ms. Menendez:
Enclosed please find the invoice detailing the election costs associated with
the November 4, 2008 General Election for the City of South Miami.
Should you have any questions regarding the invoice or require additional
information, please don't hesitate to contact me directly or Viviana Prieto,
Deputy Supervisor of Elections, Finance and Administration, at 305 -499-
8568.
Sincerely,
Lestef Sola �--
Supervisor of Elections
Miami -Dade Elections Department
Enclosure
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