04-21-09 Item 19To:
Via:
From:
Date:
CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
Honorable Mayor Feliu, and Members of the City Commission
Ajibola Balogun, City Manager _PPVF
Cesar Garcia, Director
Parks & Recreation Department
April 21, 2009
South Miami
ABMedea City
1 I I I r
2001
Agenda Item No.: / I
Subject: Authorizing City Manager to issue a work order with Jeny Sod Service Corporation.
RESOLUTION: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH MIAMI,
FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE WORK ORDER TO
JENNY SOD SERVICE IN AN AMOUNT OF. $15,250.00 FOR SAFETY
IMPROVEMENTS TO THE MURRAY PARK ATHLETIC FIELDS AND TO CHARGE
THE COST OF THE IMPROVEMENTS TO THE MULTI- PURPOSE CENTER
ACCOUNT NUMBER 001- 2020 -519 -6430; PROVIDING FOR AN EFFECTIVE DATE.
Request: Authorizing the City Manager to issue a work order with Jeny Sod Service Corporation, in
order to provide much needed safety upgrades to the athletic fields at Murray Park as
budgeted in the FY 2008 -2009 Approved Expense Budget.
Reason/Need: The athletic fields at Murray Park are in much need of repair to including installation of
natural field turf amongst the playable areas. The current condition of the field presents
liability if used for athletic activities. In order to provide our young athletes and the entire
community a safe and playable field for athletic or leisure activities, it would be in the
City's best interest to contract with an experienced field improvement company to upgrade
the field for athletic use.
Cost:
The attached resolution would allow the City Manager to issue a work order to Jeny Sod
Service Corporation, a qualified vendor in Dade County. Jeny Sod Service Corporation
was selected as the lowest responsive bidder from the following bids received:
➢ Jeny Sod Services $15,250.00
➢ New Age Turf $24,000.00
➢ BallPark Maintenance $38,945.00
$15,250.00
Funding Source: Funding for this purchase is included in the Multi- Purpose Center account number 001-
2020 -519 -6430; with a current balance of $ 23,502.21.
Backup Documentation: Proposed Resolution
P
Quotes from all bidding vendors
RESOLUTION NO.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SOUTH NIIANII,
FLORIDA, AUTHORIZING THE CITY MANAGER TO ISSUE WORK ORDER TO DENY
SOD SERVICE CORPORATION IN AMOUNT OF $15,250.00 FOR SAFETY
IMPROVEMENTS TO THE MURRAY PARK ATHLETIC FIELDS AND TO CHARGE
THE COST OF IMPROVEMENTS TO THE MULTI - PURPOSE 'CENTER ACCOUNT
NUMBER 001 - 2020 -519 -6430; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the athletic fields at Murray Park are in desperate need of improvement. to provide a
safe place for athletic competition and leisure activities; and
WHEREAS, Jeny Sod Service Corporation, is a qualified vendor selected from a competitive
bidding process; and
WHEREAS, 7eny Sod Service Corporation, will provide the improvements to the athletic fields of
Murray Park in an amount of $15,250.00.
NOW, THEREFORE, BE IT RESOLVED /ORDAINED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1. That the City Manager is authorized to issue a work order to 7eny Sod Service
Corporation, for the improvements to the athletic fields at Murray Park.
Section 2. That the expenditure of $15,250.00 will be charged to the Multi- Purpose Center
account number 001 - 2020 - 519 -6430 with a balance of $ 23,502.21 upon completion of project scope.
Section 3. This resolution shall take effect immediately upon execution.
PASSED AND ADOPTED this day of , 2009.
ATTEST:
CITY CLERK
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
APPROVED:
MAYOR
Commission Vote:
Mayor: Horace Feliu
Vice Mayor: Brian Beasley
Commissioner: Valerie Newman
Commissioner: Velma Palmer
02/10/2009 13:39 FAX, 3062532602 JENYSOD&NURSERY
F Jerry Sod Service Corporation
lltr17150 SSW 177 Avenue
Miami, FL 33187
Phone 3OS-256-1150
Far 305-253-24502
I Name/Address I
City of South Miami
A 7-7N-,Vt. Jorge Gonzalez
Ph , 305-904-8662
Fax. 305 -669-7208
a 001; 0 0 1
Estimate
Date
39
21412#09 Etl
Description
Qry
Rate
Total
'fastagailb" of Bermuda Sod
33,000
0.35
11,250.00
Trucks of Lawn Sand
6 300.00
1,800.00
Labor to spread 6 trucks of lawn sand, regrade & leveling
600.00
60*100
Labor to remove "d if Ts necessary
600.00
604.00
LOOKf,N'G FORWARD TO IfF-4)UIVG FROjIf YOU
Subtotal
Sales Tax (7.01)
Total
f At
it
NEW AGE TURF INC
DATE:4 -2.09
Send to: 3mge Cknvale=
Of oe Location: South Kaml
0 LRGiENT M REPLY ASAP J PtRASE C OMMENT Q PLEASE REVIEW
COMMENTS:
PROPOSAL FOR FIELD AS PER OUR MEMNG.
rmNrs
IAIME
From: Jaime seMto
Office Location: miayrd
Phone. Number* 706- 299.0474
Number of PAS, including Cover. 2
WC 4b:$0 6002- se-Njo
New Age Turf Inc.
14535 5W 96 Ave
Miami Fi,, 33176
785-299 -0474
South Miami Youth Center, field ......... ........................36,0002 Sq. Ft Football/baseball
Site preparation digging trench in the middle of the field for drainage refilled with excavated material. Provide
drainage beyond the present one for an undetermined amount of time.
2 Applications of Round Up to eradicate the Bahia grass present now.
Ronstar application to be done by city (Pre emergent herbicide)
Provide 2" growing medium on complete field with 200 D.O.T Sand with a 40/10 ratio inert to organic matter.
Note this will not be enough to provide any substantial pitch in the direction specified. Leaving no alternative
but to try and provide a level field. steeping in mind that leveling may also not be obtained since any difference
over 2" in grade elevatiomwill not be corrected.
Application of beneficial microbes before planting
Planting of 36,000 Sq. Ft. of 419 Bermuda grass in rolls
Complete Floratine nutrition package for a 2 month period. With products: Knife Plus, P-48 and Protesyn.
Total price ................. ................... ..... .......,.....$24,000.00
75% Deposit ...... ........ . .................... ................... ... ....$18,500.00
20% When sand delivered » ................................................. .............$4,800.00
5% upon completion.. ......... ... ............................. . .............. ......., .$1,700.00
Total.......................................... .... ,. ...... ............... a............. ...........$24,000.00
L0 -d WV ev:80 6002 -E0-add
Feb 17 09 07:44a Ballpark Maintenance Inc.
305- 278 -2067 p.2
Ballpark Maintenance, Inc.
proVasasl
No.- 07 -509
"36 SW 131 Street
Miami, FL 33176
Ate: s,Iz71i009
r"h,.zrch�e Order Arq:
Tel: 3031- Z59 -a222 Fax.' 305 - 278.2067
E'-Mail: bdllffarlitlxaitEt�l ►eilsotali! -nt:°c
Eill To City of Snuth Miami
PROJECT
Mina
1795 SW 75th. Avenue
Miami, F 1 33155
.
JOB SITE AooRF..ss
Community Center
Field Renovation
t7estx€pticrn
Qty
Cost
Total
Renovation of Athletic Field Area 34,668.sq'
33197.50
;3,:97.00
Scope of work: Spray grass area with rion- selective herbicide
to kill off top growth; strip grass and haul from site: provide
and spread l'" of 80120 mix topsoil lto,area to level off area;
laser grade playing service to proper slope; adjust sprinkler
heads; provide and install new Bermuclagrass Celebration sod
in big rolls.
Renovation ofT -Ball field 10,812 sq'
5;748.40
5;748.00
Scope of work: spray grass area with non - selective herbicide
to kill off top growth: strip grass and haul from site; provide
and spread 18 yds of 80/20 soil mix to level area.: laser grade
to proper level; provide and install new Bermudagrass
Celebration sod in big rolls.
*The cost for this project is if work is done . in conjunction
with community center athletic field.
This p:nposal is valid for a period of thirty (3Q} dan&
Terms
Authorized b }^
_
TF fiMS: ct 30 days from wart up
date. 1.5 %31 days. Past due
balance-, arc subject to a fmm=
li e. the undersigned, agree to all term Wr d conditions s.=_-4 here wit€sin. $y zgning bclaw we au hcnizc tho
work to be performed at statrxi.
urge of 1.5' per month or zfie
higl:cst Me pernit[cd by applicable
S1G vATURE: —PRINT NAME:__.
31W. whichever is lower.
DATE:
Total SW945,00