04-21-09 Item 17SO u T - South �Miami
IN CORPORATEO ' � � I
927
• �� O
R1 O P 2001
CITY OF SOUTH MIAMI
OFFICE OF THE CITY MANAGER
INTER- OFFICE MEMORANDUM
To: The Honorable Mayor Feliu and Member of the City Commission
Via: W. Aj ibola Balogun, City Manager
d�
From: Rodolfo de la Torre
Assistant Public Works Director
Date: April 21, 2009
Subject: Requesting to purchase and install a new Trane 7.5 ton air conditioning unit at the Police
department.
Resolution: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF SOUTH MIAMI, AUTHORIZING THE CITY MANAGER TO ISSUE A
PURCHASE ORDER TO AIR FORCE MECHANICAL, INC. FOR THE
REPLACEMENT OF A TRANE 7.5 TON AIR CONDITIONING UNIT AT THE
POLICE DEPARTMENT IN AN AMOUNT OF $7,770.00 TO BE CHARGED TO
BUILDING MAINTENANCE OPERATING EQUIPMENT ACCOUNT NUMBER
001 - 1710 -519 -6430; PROVIDING FOR AN EFFECTIVE DATE.
Request: Authorizing the City Manager to execute a purchase order with Air Force Mechanical,
Inc. for the installation of a Trane 7.5 ton air conditioning unit at the Police department.
Reason/Need: The installation of a new air conditioning unit will replace an existing unit which is 17
years old and not operating properly, major repairs to this unit are not cost effective. The --
installation of a new unit will reduce the cost of maintenance and energy consumption
due to the new unit's higher efficiency. Installation of the new air conditioner was
approved in the 2008 -2009 Fiscal Years Budget.
Air Force Mechanical, Inc. was selected as the lowest responsive bidder from the
following three bids received:
1. Air Force Mechanical, Inc. $7,770.00
2. Dadeland Air Conditioning $8,900.00
3. South Dade Air Conditioning, Inc. $11,552.00
Cost: $7,770.00
Funding Sources: Building Maintenance Operating Equipment Account number 001- 1710 -519 -6430
with a current balance of $ 16,894.00
Backup Documentation:
o Propose Resolution.
o Estimates from three vendors.
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RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMISSION OF THE CITY OF SOUTH
MIAMI, FLORIDA AUTHORIZING THE CITY MANAGER TO ISSUE A PURCHASE ORDER
TO AIR FORCE MECHANICAL, INC. FOR THE REPLACEMENT OF A TRANE 7.5 TON AIR
CONDITIONING UNIT AT THE POLICE DEPARTMENT IN AN AMOUNT OF $7,770.00 TO
BE CHARGED TO BUILDING MAINTENANCE OPERATING EQUIPMENT ACCOUNT
NUMBER 001 - 1710 -519 -6430; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Commission wishes to replace a Trane 7.5 ton air conditioning
unit at the Police department.
WHEREAS, the existing air conditioning unit is 17 years old and not operating properly.
WHEREAS, the installation of a new air conditioning unit will reduce the cost of maintenance
and energy consumption due to the new unit's higher efficiency.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA THAT:
Section 1: The Mayor and City Commission authorizes the City Manager to issue a purchase order
to Air Force Mechanical, Inc. for the installation of a new Trane 7.5 ton air conditioning unit at the Police
department.
Section 2: That the expenditure will be charged to Building Maintenance Operating Equipment
Account 001- 1710 -519 -6430 with a current balance of $ 16,894.00 before this request.
Section 3: This resolution shall be effective immediately.
PASSED AND ADOPTED this _day of 22009.
ATTEST: APPROVED:
CITY CLERK MAYOR
READ AND APPROVED AS TO FORM:
CITY ATTORNEY
Commission Vote:
Mayor Feliu:
Vice Mayor Beasley:
Commissioner Palmer:
Commissioner Newman:
Air Force Mechanical Inc �
Heating and Air Candif dning company
7805 NW 9e; Street
Hialeah Gardens Florida 33016
` Phone: 30"63 -5133 ([ I{
Fa)c 305-80 -1687
Pro'ect
may
Cafnpany:
client' City Of, Soulh Miami Representative. Rudy De la Torre
Address, 4795 SW 75th Avenue A ress
Ctiy, Miami Florida 33155 Ci
Phone: 305.663 -6350 Ph ne.
Fax: 3055- 6W7208 FaA:
Job lief. Police Department (Roof Packages 410A)
Eatisting Unit Roof Top Package Unit Model *TC0090C3006A
Job Description #2: New Sysit m -M i #TS[
installation includes the following listed below:
Outside Air Damper
Electric Heater 9KW
Two Stage programmable `t" -Stat
Dual Compressors R-410 A
Float S%Vtch
Crane tilt
Hur[icene Strapping
old Equipment Disposal
Electrical Hook Up To Existing Semce
Star Up Test and Balance
Warrantee 1 year, parts sure tabor
5 years Compressors
Jbb'Prtm ^57700;tJQ liiii ezennfat+;
Pe- yrrsent Terms: 50% doges payment upon the signature of the
Additional Warrantee Available S thru 10 years (Extended Wan
Exclusion, Parmit fee and processing fee
ACCEPTANCE OF PROPOSAL,
The abo-re prim, specifit2ttons and canditons rare sauslacrory
work as spectrsed Pxayment will be made as outlined above,
Date of Acceptance: _ Authorized Signature:
$ales Re ort
9 H3914278W Age 1989 Tonnage 7.5.
This
and taatance upon Me complebon of t,", lot.
Price $565.00).
are hereby accepted. You ant authorized to do the
Demcw strataan .'emion I 1,2ar2co9
JAN-29-2009 09:43 AM
Dadeland Air
P.O. Box 4309110, 1
PHONE 306-665-2276
PROPOSAL SUBMITTED TO
City of South Miami — Public Works
6130 SUNSET DRIVE, MIAMI, FL 33143
ATTENTION. Mr. Rudy Do Le Torte FAX
HEAT (I 8KM AND FRESH AIR, INSTALLED TO EX J!
ELECTRIC. CURB ADAPTER AND COST OF CRANE
NOTE: THIS REPLACES THE EXISTING 7.5 TON PA(
TPDO"BH� SERIAL# H30.142-7860) 0911
, PLANS, PERMITS AN6 CODE COMPUAN4
F, 3
lil Mal
ml, FL 33243
'AX 305-666-0677
DATE; JAN-28, 2009
JOB LOCATION: Police Dept.
PHONE' OfflC--305-663-6350 .
ING DRAIN, EASTING DUCTS, & ADEQUATE EXISTING
INCLUDED,
AGE UNIT ON ROOF
EXTRA AT` TIME AND MATERIAL
WE PROPOSE hereby to furnish material o Triplets in a=rdance with above specifications, for
the sum of EIGHT THOUSAND NINE-HUNDRED A 10 NO DOLLARS. ($8900.00)
ALL MATERIAL IS GUARANTEED TO BE AS SPECIFIED. AL . WORK TO BE COMPLETED IN A WORKMANLIKE MANNER
ACCORDING TO STANDARD PRACTIC'ES, ANY ALTERATIO' OR DEMATION FROM ABOVE SPEC4FICAXIONS INVOLVING
EXTRA. COSTS WILL BE EXECUTED ONLY UPON WRnTF_1 ORDERS, AND WORK.a_rCOME AN EXTRA CHARGE OVER
AND ASO M THE ESTIMATE. ALL AGREEMENTS CANTING I NT UPON STRIKES, ACCIDENTS. OR DELAYS BEYOND OUR
CONTROL OWNER TO CARRY FIRE, TORNADO AND OTH NECESSARY INSURANCE
50% DEPOSIT AT MCUTION OF PROPCiSAL, EMAINDER UPON COMPLETION OF JOS.
NOTE! This proposal maybe wfthdmwn by us )f roof amopta4 vAthin ton days.
ruth"Ttred Ellpefult -
ACCEPTANCE OF PROPOP3AL —'rho above pricox,
You are wfthorbted To do Wo work as speoffled. Pxym4
DATE OF SIGNATURC
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Jarnr�ary 2 2009
'4Ctrm r @j7 AG" _. _ tt_ i rr,77— —FY7)
,!! ^• - 1,rrsc ifz ird cl fth r t:tt o i*' t a RGAOOO In Z a
exzsting'drr trr,. eiistang duct ,uYfng exlsti electrical, Curb ad an
COO. of `& ayne is included i tke prime.
EsYfniairq: ?b ieplace a 7,5 ton (Trane) coi idenser unit:, with R-410 A
F'reora Aip4effl- TTA99,OA300F, 3 phase, install to existing .lines and
F —visti nk electrical and necessary connect onv to make .the job complete,
'V n Material •.1.abora..,.....w.... - _ -- __ - - - -1 5,200.00
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