04-07-09 Item 14South Miami
AO- nadeaCRV
CITY OF SOUTH MIAMI 11111'r
INTER - OFFICE MEMORADUM
2001
To: Honorable Mayor, Vice Mayor & City Commission
From: W. Ajibola Balogun, City Manager ,
Date: April 7, 2009 Agenda Item No:
RE: Agreement with Miami -Dade County Community Image Advisory Board (CIAB)
Resolution: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AGREEMENT WITH MIAMI -DADE
COUNTY THROUGH THE COMMUNITY IMAGE ADVISORY BOARD
(CIAB) TO ASSIST THE CITY OF SOUTH MIAMI TO IMPROVE THE
PERCENTAGE OF TREE CANOPY COVER; PROVIDING FOR AN
EFFECTIVE DATE.
Request: Authorizing the City Manager to execute an agreement with Miami Dade County through
The Community Image Advisory Board (CIAB) to assist the City of South Miami to
improve the percentage of tree canopy cover.
Reason/Need: The City of South Miami wishes to replace tree canopy and increase canopy by 30%
by the year 2020.
Continued Reason/Need:
The City of South Miami and the County wishes to replace trees canopies lost during hurricanes, citrus
canker and urban development and which have had a negative impact on the green infrastructure and its
ability to mitigate pollution and enhance air and water quality; and, the County through the Community
Image Advisory Board (CIAB) Street Tree master Plan (STMP) has committed to assist the City of South
Miami to improve the percentage of canopy cover in their cities and the County through the CIAB, has
agreed to assist the City of South Miami in training their personnel in best practices for tree planting and
maintenance.
Cost: N/A
Backup Documentation:
O Memorandum of Agreement between City of South Miami and Miami =Dade County
o Goals of the Street Tree Master Plan
Mydocuments/Resolustions- Memos -Memo Memo -CIAB Tree Canopy Agreement
I RESOLUTION NO.
2
3 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
4 OF SOUTH MIAMI, FLORIDA, AUTHORIZING THE CITY MANAGER TO
5 EXECUTE AN AGREEMENT WITH MIAMI -DADE COUNTY THROUGH THE
6 COMMUNITY IMAGE ADVISORY BOARD (CIAB) TO ASSIST THE CITY OF
7 SOUTH MIAMI IMPROVE THE PERCENTAGE OF TREE CANOPY COVER;
8 PROVIDING FOR AN EFFECTIVE DATE.
9
10 WHEREAS, the City of South Miami and the County wishes to replace trees canopies lost during
11 hurricanes, citrus canker and urban development and which have had a negative impact on the green
12 infrastructure and its ability to mitigate pollution and enhance air and water quality; and,
13
14 WHEREAS, the County through the Community Image Advisory Board (CIAB) Street Tree
15 Master Plan (STMP) has committed to assisting the City of South Miami to improve the percentage of
16 canopy cover in their cities, and,
17
18 WHEREAS, the County through the CIAB, has agreed to assist the ' City of South Miami in
19 training their personnel in best practices for tree planting and maintenance, and,
20
21 WHEREAS, the City commits to adopting the principles of the County's Street Tree Master Plan,
22 included here by reference, which aims to increase tree canopy by 30% by the year 2020, plant and
23 maintain a healthy urban forest to attain the environmental and social benefits that tree canopy provides;
24 and,
25
26 WHEREAS, the City Manager is authorized to work with CIAB in submitting required document,
27 including presentation materials, to secure up to a value of $20,000.00 from the County for trees and other
28 plant material for public right -of -way within City limits.
29
30 NOW THEREFORE BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
31 OF THE CITY OF SOUTH MIAMI, FLORIDA;
32
33 Section 1. The City Manager is authorized to work with CIAB in submitting required
34 document, including presentation materials, to secure up to a value of $20,000.00 from the County for trees
35 and other plant material for public right -of -way within City limits. A copy of the agreement with Miami -
36 Dade County through CIAB is attached.
37
38 Section 2. The City of South Miami commits to adopting the principles of the County's
39 Street Tree Master Plan, included here by reference, which aims to increase tree canopy by 30% by the year
40 2020, plant and maintain a healthy urban forest to attain the environmental and social benefits that tree
41 canopy provides to the community.
42
43 Section 3. This resolution shall take effect immediately upon approval
44
45 PASSED AND ADOPTED this day of , 2009.
46
47 ATTEST: APPROVED:
48
49 CITY CLERK MAYOR
50
51 COMMISSION VOTE:
52 READ AND APPROVED AS TO FORM: Mayor Feliu:
53 Vice Mayor Beasley:
54 Commissioner Palmer:
55 Luis R. Figueredo Commissioner Beckman:
56 Office of City Attorney Commissioner Newman:
MEMORANDUM OF AGREEMENT
This AGREMEENT, made and entered into this day of: , 2009 by and
between the CITY OF SOUTH MIAMI, SOUTH MIAMI, FLORIDA a political subdivision
of the STATE OF FLORIDA hereinafter referred to as the "CITY ", and MIAMI -DARE
COUNTY, a political subdivision of the STATE OF FLORIDA, hereinafter referred to as the
"COUNTY ".
WITNESSETH
WHEREAS, the CITY and COUNTY are concerned that recent losses in tree cover due
to hurricanes, citrus canker, and urban development have had a negative impact on the green
infrastructure and its ability to mitigate pollution and enhance air and water quality, and,
WHEREAS, the COUNTY through the Community Image Advisory Board (CIAB)
Street Tree Master Plan (STMP) has committed to assisting municipal governments improve the
percentage of canopy cover in their cities, and,
WHEREAS, the COUNTY through the CIAB has agreed to assisting municipal
governments train their personnel in best practices for tree planting and maintenance, and,
WHEREAS, the CITY Commission has by proper resolution attached hereto as
Attachment "A" and by reference made a part thereof, authorized its City Manager or his
designee to enter into this AGREEMENT.
NOW THEREFORE, in consideration of the promises and the covenants contained
herein, the parties agree:
The COUNTY shall purchase, deliver, and if needed, assist with the installation of trees (up to
value $20,000) for planting in parks, medians and public rights -of -way within the CITY limits,
see Attachment B.
The COUNTY shall arrange for training CITY employees on best practices for tree care and
arborist certification.
The CITY will plant and maintain the trees planted as part of this AGREEMENT using the best
tree care standard practices set by one of the organizations that certify arborist.
The CITY will hold harmless the COUNTY for work associated and materials provided as part
of this AGREEMENT, as this is a funding agreement, and the City is to install the work
contemplated.
The CITY shall identify and obtain all necessary permits, utility adjustments and right -of -way to
perform the project tree plantings in accordance with applicable State, Federal, and local laws and
ordinances, and shall not commence the work described in this AGREEMENT until all
necessary permits have been obtained.
The CITY shall clear all utilities within the planting areas at least forty-eight (48) hours prior to
any tree installation activities.
Page 1 of 4
COUNTY
CITY
The CITY shall not allow trees to obstruct the view of the COUNTY'S Public Works or Florida
Department of Transportation's roadway signs.
The CITY shall be responsible for the inspection of the tree installations, see exhibit B. Plantings
shall be completed prior to , 2009. -
The CITY commits to adopting the principles of Street Tree Master Plan by approving the
COUNTY'S plan or preparing an original plan that complements the concepts presented in the
COUNTY'S plan.
To the extent permitted by law, the CITY shall indemnity and hold harmless the COUNTY its
officers and employees, from all suits, actions, claims of liability arising out of the CITY'S
negligent performance of the work under this AGREEMENT, due to the failure of the CITY to
construct and maintain the tree plantings in conformance with the standards described in this
AGREEMENT.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed the day
and year first above written.
CITY OF SOUTH MIAMI
City Manager
ATTEST: (SEAL)
City Clerk
APPROVED AS TO LEGAL FORM
LI-A
City Attorney
MIAMI -DADE COUNTY, FLORIDA
BY ITS BOARD OF COUNTY
COMMISSIONERS
U-M
Mayor or his designee
ATTEST: (SEAL)
County Clerk
C
Page 2 of 4
County Attorney
COUNTY
CITY
ATTACHMENT "B"
Planting Sites
Project Locations: The project locations are within the city limits of the City of South
Miami to include medians and public right -of -way.
Design: Miami -Dade County will prepare landscape plans depicting proposed
planting location, installation details and notes; as well as, a plant list
showing species, quantity, specifications, etc. Development of these
plans will be Estimated Design timeframe: 30 calendar days.
Permitting: The project locations are along city road. The City of South Miami will
process any necessary plans and permit applications. Estimated
Permitting timeframe: 30 calendar days.
Construction: The Miami -Dade County Office of Community Image has agreed to
design, select, and procure plant material for the implementation of the
landscape enhancements. Based on the permit requirements, the City
will be required to coordinate with utility companies, governmental
agencies having jurisdiction and calling for inspections as required. The
City will accept plant material and account for quantities, quality and
size - as -- specified on landscape plans provided by the county. No
substitution of plant material shall be accepted unless mutually agreed
upon by the City and the County and documented in writing. The
County will perform a final inspection once material is installed.
Estimated Construction time frame: 30 calendar days
Plant Selection: The medians will be planted with drought tolerant species to minimize
water use. The plans will include species mutually agreeable to the City
of South Miami and Miami -Dade County that minimize water use and
maintenance costs, decrease the likelihood of theft, are suitable to the
locations(s) for sun/shade adaptability, continuity and design to adjacent
areas, and provide vibrant colors wherever possible.
Cost: Miami -Dade County's contribution of the purchase and delivery of
plants, and the initial planting soil and mulch shall not exceed
$20,000.00
COUNTY
CITY
Page 4 of 4
CITY Resolution No.
hereto and incorporated herein.
ATTACHMENT "A"
CITY RESOLUTION
dated .2008 attached
Page 3 of 4
COUNTY
CITY
Landscape and Tree Ordinances and to be used as minimum standards in order to enhance the
County tree canopy to a minimum of 30 percent coverage, countywide by 2020.
Goals of the Street Tree Master Plan
Plant quality trees in public rights of way
Develop'and execute a Tree Management Plan to craft sustainable tree structure
3t Promote the design of urban spaces that adequately fit trees
Encourage local growers to produce the quality and species for public rights -of -way
Educate policy makers and the public on the importance of adequate tree canopy
Promote the expansion of the overall canopy in Miami -Dade County to at least 30 percent
by 2020. This target reflects both the initiatives of the Street Tree Master Plan and other
canopy restoration efforts in Miami -Dade County to create a greener, more walkable, livable
community.
The Street Tree Master Plan will accomplish the "greenprint" goals by:
3� establishing a street tree working
group
educating Miami -Dade citizens on
tree canopy issues
promoting "right tree, right place"
inventorying the condition of
Miami -Dade street trees
researching historical habitat and
ecology
developing guidelines for
maintenance of the green
infrastructure on par with the gray
infrastructure
Healthy street trees play an integral role in supporting the County's urban shade "canopy," which
contribute greatly to lower ambient air temperatures, increase aesthetic enjoyment, provide
economic improvement, improve the quality of life, and enhance the historic characteristics of our
community. A shady, tree -lined street is more walkable, especially in the summer months in South
Florida.
The Street Tree Master Plan is guided by an overall vision to restore and enhance the County's
tree canopy into a thriving urban forest that provides multiple aesthetic and environmental benefits.
The Miami -Dade County Street Tree Master Plan, the Miami -Dade County Landscape Manual, and
the proposed Best Management Practices are designed to support the vision by providing a
19 greenprint" for the appropriate planning, implementation, and management of our existing and
planned tree resources.
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