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12-15-98�7 South Miami Community Redevelopment Agency Meeting Agenda December 15, :1998 Location: 6130 Sunset Drive, South Miami, FL Time: 6:30 PM Cali to Order �'. % "'1 i O(t�e K- S A. Roll Call elf tot2r Ct/ :ptyrYlc'^ B. Approval of Minutes a a 1. Project Updates: • Post Office site improvements • FP &L site improvements . • Paint -up- Fix -up Project • RFP &Q. (58th Ave. /71 st St Parking Lot) • Trolley Service C. Administrative Issues • CRA Advisory Board Appointments and Training Interlocal Agreement • Referrals to CRA D. Public Comments E. Staff Comments' • ; Recommendations for Next Quick Victory Project • Meeting with County staff regarding CRA boundary amendment F. General Comments from CRA Board G. Adjournment 12/11/1998 12:46 89.E," -j9 NOMIAMICIT`1� PAGE 02 Y DRAFT - 12111/98 GUIDELINES FOR REVIEW OF MATTERS REFERRED TO THE SOUTH MIANII COMMUNITY REDEVELOPMENT AGENCY The South Miami Community Redevelopment Agency (Agency) has been created by the City of South Miami (City) as an independent Agency to, undertake and be responsible for community redevelopment activity as permitted by Chapter 163, Part III of the Florida Statutes and as specified in the interlocal agreement between the City,. the Agency and Miami -Dade County. Additionally, the City will establish a Community Redevelopment Area Advisory Board (Advisory Board), in order to assist the Agency by undertaldng a review of 'and making recommendations on matters within the Agency's Jurisdiction. These guidelines are formulated to establish, a procedure by which the Agency and the Advisory Board may review and make recommendations to the City on matters affecting community redevelopment. Section Y. Referral by.-City Commission A) The City Commission shall refer the following matters to the Agency in order to receive a recommendation affecting Community Redevelopment: 1. Comprehensive Land Use Plan or Map Amendments regarding land in the redevelopment area. 2. Zoning Amendments affecting the actual zoning map designation or the actual list of permitted, conditional or prohibited uses of any land in the redevelopment area 3. The expenditure or budgeting of any amount in excess of $100,040 in regard to any program or purchase which, in the opinion of the City Commission, affects the Community Redevelopment Area. B) The City may, if time considerations permit, also refer the above matters to the Advisory Board in order for a recommendation to be made to the Agency. C) The City will not be required to refer the matters specified in Section A, 1 -3, to either the Agency or the Advisory.Board in the event that considerations such as time or exigent circumstances require immediate City action. 12/11/1998 12:46 8929 NOMIAMICIIOTY PAGE 03 D) The,City may refer any other matter to the Agency or the Advisory Board as determined by the City to affect the responsibilities of the Agency. Section II. Referral by the OfY Administration A) The City Manager shall refer the following matters to the Agency in order to receive a recommendation affecting Community Redevelopment; I. The issuance of any RFP or Bid Request for any program or purchase which, in the opinion of the City Manager, affects the Community Redevelopment Area. 2. The sale or lease of any City owned property in the City which, in the opinion of the City Manager, affects the Community Redevelopment Area. B) The City Manager may, iftime considerations permit, also refer the above matters to the Advisory Board in order for a recommendation to be made to the Agency. C) The City Manager will not be required to refer the matters specified in Section A, 1 -2, to either the Agency or the Advisory Board in the event that considerations such as time or exigent circumstances require immediate City Manager action. . D) The City Manager may refer any other matter to the Agency or the Advisory B oard as determined by the City Manager to affect the responsibilities of the Agency. 4 CS r.' o •y� • IS p. . t O R l9 DIANA MORRIS ASSISTANT CITY MANAGER COMMUNITY REDEVELOPMENT AGENCY DIRECTOR TO: CRA Board FROM: Diana Morris RE: Trolley Service DATE: December 12, 1998 It appears that in spite of our best efforts, we will not begin operation of the Trolley on December 15th. As I have discussed with some of you, we have run into a roadblock with the County. The County, in their effort to regulate renegade transportation providers, has established some very stringent permitting requirements. Because we were planning to lease our trolley service instead of owning and operating it ourselves, they require our vendor to go through a complicated and convoluted permitting process that requires, among other things, that any driver who would operate our vehicle must obtain a special license for Dade County, and attend a full day training course. Additionally, they require extensive operational information, financial statements, and even fingerprinting of the owner of the company. I Needless to say, operating in Dade County became less than appealing to our vendor who declined to proceed through the County process. The other requirement is that the City would have to enter an interlocal agreement with the County in order to operate a fixed route transportation service - if we are leasing the service. In Aucust•1 contacted MDTA and inquired about any County requirements relating to operation of a trolley service in South Miami. I was told that basically, they would only need a map of the route and would need to designate a bay for the trolley stop at Metrorail, and that our operation would be allowable. I followed that with a letter in early October, again asking if there was any additional *information needed. I received no response for 6 weeks. One of my follow -up phone calls resulted in a meeting on November 18th. At this meeting I was informed that staff had just found out that morning that our vendor would be required to obtain permits, licenses, etc., and the City would 6130 SUNSET DRIVE • SOUTH MIAMI, FLORIDA 33143 • PHONE 305 / 663.6338 - DIRECT 305 / 668 -3878 - FAX 305 / 663.6345 have to enter an interlocal agreement with the County. They had been under the. mistaken impression that the City was purchasing the trolley - therefore did not consider requirements for service provided by a vendor with a contract with the municipality - and did not respond to my letter. As reported to ,you earlier, South Florida.Trolley was the only vendor that we found willing to provide a proposal to serve our community. They are a family owned and operated business, have been in operation for more than 20, years, and have an excellent reputation. They told me last Thursday afternoon that in light of the extensive permit processing they had made a decision not to do business in Dade County, l immediately contacted the Department of Consumer Services and asked for an opinion on an alternate plan. f inquired whether permitting would be required if we simply chartered the service for a short period of time, operating a trial /random route. The reply was that the vendor would not have to go through the permitting process. This would have given us a few weeks to consider options such as purchasing the'trolley. Again, if we own the trolley, .we are exempt from the permitting process and the interlocai agreement. On Thursday of this week, however, I received a letter from the Department of Consumer Services stating that the vendor would have to obtain the permits even if we ran a triallrandom route for. a short period of time. There are conflicting interpretations even within that department regarding the requirements. . The start-up time is less crucial since the Shops will not be opening (except for AMC) next week. This gives us time to consider options. The risk, however, is that we will lose the only vendor who was willing and ready to provide us with this type of service. They have indicated that someone else is interested in "our" trolley. South Florida Trolley has offered-the Trolley to us for purchase for an asking price of $90,000. A new trolley runs about $130,000. We have not yet sent our Public Works staff to inspect and evaluate the vehicle, but would do this before settling on a price (if you decide to purchase). We are exploring other options, and will give you an update on December 15.