Loading...
11-01-99 SECOND SEMI-ANNUAL / JOINT MTG W/ADVISORY BOARDr. South Miami Community Redevelopment Agency Second Semi- Annual Meeting Joint Meeting of CRA Board and Advisory Board South Miami Community Action Agency'/ Board Meeting Agenda November 1, 1999 Location: 6130 Sunset Drive, South Miami, FL Time: 7:00 PM Call to Order A. Roll Call CRA Board CRA Advisory Board . 4 B. Approval of CRA Board Minutes C. Resolutions 1. A Resolution of the South Miami Community Redevelopment Agency authorizing the Executive Director to Make, expenditures in an amount not to exceed $5,000 for any agency approved projects. 2. A Resolution of.the South Miami Community Redevelopment Agency authorizing the expenditure of $1.1,000 to assist with landscaping costs as part of a rehabilitation project of the Lee Park Condominiums, with funds to be paid from Account #610 -1110 -554 9540, Beautification and Appearance Improvement. D. Community. Outreach: Coordinator. Position, E. November 13th Neighborhood Clean -Up F. Staff Comments G. Public Comments H. General Comments from CRA Board 1. Adjournment 7 8:OO p.m. Convene Joint meeting of CRA Board, CRA Advisory Board, and CAA Board A. Overview of Budget Process B. Statute and Plan Relationship to Budget C. FY 99 -00 Budget Appropriations D. Questions and Answers E. Discussion —Plan to hold regular joint meetings in conjunction with Agency's Semi - Annual meetings F. Adjourn v SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY 6130 Sunset Drive, South Miami, FL 33143 TO: South Miami Community Redevelopment Board of Commissioners DATE: October 29, 1999 FROM: Diana Morris RE: Agenda Item # CRA Director Expenditure Limit The attached resolution authorizes the Executive Director of the South Miami .Community Redevelopment Agency to authorize expenditures in an amount not to exceed $5,000 for any agency approved project. Following approval of the fiscal year budget, it is important to begin implementation of the programs and projects as soon as possible. Your Community Redevelopment Agency. is created and designed to undertake and accomplish goals that may not be possible through your general government. A recent example of the need to approve this expenditure' limit is the purchase of the trash containers for placement in. our CRA area on November 13th: (Clean -Up Day). You requested that staff do whatever necessary to have the containers by that date.. They have • been delivered. If it had been necessary, to present a .resolution for the' $2,500 purchase it would be on the November 1 agenda and the containers would not be available for our Clean -Up day. The program allocations have been approved and implementation priorities have been established. The approval of expenditures of up to.'$5,000 by the Executive Director without an additional resolution will allow staff to respond to your priorities effectively and efficiently. This authority may be exercised only in the event the activity related to the expenditure is approved in the redevelopment plan, approved in the' current fiscal year budget, and its timely implementation is directed by the SMCRA Board of Commissioners. 1 RESOLUTION NO. 2 3 A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT BOARD 4 OF COMMISSIONERS, AUTHORIZING THE EXECUTIVE DIRECTOR TO APPROVE 5 EXPENDITURES IN AN AMOUNT NOT TO EXCEED $5,000 FOR ANY AGENCY 6 APPROVED PROJECT. 7 8 WHEREAS, the South Miami Community Redevelopment Agency Board (SMCRA Board) 9 strongly supports the expeditious implementation of the South Miami Community. Redevelopment 10 Agency Plan designed and created to bring economic equity to the city's CRA area, and improve the 11 quality of life for those South Miami residents who live .within its boundaries; and 12 13 WHEREAS, the Agency has adopted by resolution or ordinance, programs and powers in the 14 CRA Redevelopment Plan; and 15 16 WHEREAS, the Agency has approved fiscal year appropriations to fund the implementation of 17 programs and projects regarding the approved plan. 18' 19 NOW THEREFORE, BE IT RESOLVED BY THE SOUTH MIAMI CRA BOARD: 20 21 Section 1. That the Executive Director is authorized to approve expenditures of up to 22 $5,000 for the implementation of for activities approved in the redevelopment plan and approved in the 23 current fiscal year budget, and that no additional resolution or authorization shall be required 4or the 24 Executive Director to authorize such expenditures. 25 26 Section 2. This resolution shall take effect immediately upon approval. 27 28 PASSED AND ADOPTED by a vote of the South Miami Community Redevelopment 29 Agency this day of , 1999. 30 31 ATTEST: APPROVED: 32 33 34 SECRETARY SMCRA CHAIRMAN 35 36 READ AND APPROVED AS TO FORM: 37 38 39 SMCRA GENERAL COUNSEL SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY 6130 Sunset Drive, South,Miami, FL 33143 TO: South Miami Community Redevelopment Board of Commissioners DATE: October 29, 1999 FROM: Diana Morris RE: . Agenda.ltem # CRA Director Lee Park Condominium Landscape Project The attached - resolution authorizes the Executive Director of the South Miami Community Redevelopment Agency to authorize expenditures in an amount not to exceed $11,000 for a landscape project at Lee Park Condominiums. One of the approved programs in the SMCRA 1999 -2000 budget is Beautification and Appearance Improvement. The allocation amount is $27,551. Lee Park Condominiums is a large -multi-family housing complex in the South Miami CRA area. It was recently converted from a Co -Op to home ownership. The Association retained $74,000 to make much- needed - improvements of their property. The rehabilitation planned, includes pressure cleaning and painting the buildings; resurfacing the parking lot, and, landscaping the property. They selected the lowest bids for the pressure cleaning, painting and resurfacing projects, and found that they have only $4,000 available for the landscape project. Jean Larkin Scott, Manager of, Lee Park Condominiums requested assistance from the City to accomplish. completion of the landscape project. The request was forwarded to the CRA and a meeting was scheduled. Commissioner Mary Scott Russell accompanied staff and assisted in finding a solution to assist with the completion of the overall rehabilitation of the property. The $74,000 investment the owners are making in the rehabilitation of their property is significant. It is not sufficient, however, to complete the project. By contributing $11,000 to assist with this project, the owners will have a better place to live and the community will benefit from the improvements as well. This expenditure will be paid from account # 610- 1110 - 554 -9540, Beautification and Appearance Improvement. The total allocation is $27,551. This expenditure will leave 'a balance of $16,551. 0 1 RESOLUTION NO. Z 3 4 A RESOLUTION OF THE SOUTH MIAMI COMMUNITY- REDEVELOPMENT 5 BOARD OF COMMISSIONERS, AUTHORIZING THE EXPENDITURE OF 6 $11,000 TO ASSIST WITH LANDSCAPING COST AS PART OF THE 7 REHABILITATION. PROJECT OF LEE PARK CONDOMINIUMS. FUNDS TO 8 BE PAID FROM ACCOUNT # 610- 1110 - 554 -9540, BEAUTIFICATION AND 9 APPEARANCE IMPROVEMENT. 10 11 12 WHEREAS, the SMCRA Board has approved funding for beautification and 13 landscape improvements within the CRA Area; and 14 15 WHEREAS,, Lee Park Condominiums is undertaking a rehabilitation project to 16 improve their property,. but require assistance in of this project; and 17 18 WHEREAS, the Agency recognizes that improving the declining tax base in -the 19 designated area will benefit the -entire community, and can be accomplished if 20 redevelopment efforts are fostered and supported. 21 22 NOW THEREFORE BE. IT RESOLVED BY THE MAYOR AND CITY COMMISSION 23 OF THE CITY OF SOUTH MIAMI, FLORIDA: 24 25 Section 1. That the Executive Director of the Agency is authorized by the SMCRA .26 Board of Commissioners to expend an amount not to exceed $11,000 for a landscaping 27 project at-Lee Park Condominiums. 28 29 Section 2. That Lee Park Condominiums will make reasonable effort to contract 30 with a contractor /business that holds a South Miami occupational license, with special 31 consideration to contractors /businesses within the SMCRA area. 32 33 Section 3. Payment to be made upon completion of work, presentation of i i invoice(s), and inspection and certification of completion of project by the Agency. 2 3 Section 4. This resolution shall take effect immediately upon approval. 4 5 PASSED AND ADOPTED this day of '1999. 6 7 ATTEST: APPROVED: 9 10 SECRETARY SMCRA CHAIRMAN il. 12 READ AND APPROVED AS TO FORM: 13 14 15 SMCRA GENERAL COUNSEL f Job Description Community Outreach Coordinator (Part-Time Professional Service Contract) Community Outreach Coordinator will be required to work 40 hours per month. Rate: $31.25 per hour. Scope of, Services: Incoordination with and under the direction and supervision of the SMCRA Executive Director; • Develop and maintain a local labor pool. • Provide guidance and counseling to potential small business owners in the CRA area. • Organize at least 4 community meetings and workshops annually. • Prepare annual needs assessment based on input from community workshops. • Attend CRA Board meetings and CRA Advisory Board meetings to provide reports as directed by SMCRA Executive Director. • Disseminate information regarding CRA programs to residents. and businesses within the CRA area. • Other projects that facilitate the implementation of the CRA Plan may be assigned by the Executive Director. , Education and Experience: • Bachelors Degree in Business Administration, Public Administration, Social Services or related course of study preferred. • Ability to provide advice and counseling to existing or potential home and business owners located or locating.within the CRA area. • Excellent communication skills, both written and oral. o Organizational skills needed to coordinate, activities related to community workshops, compiling and preparing reports, and developing and maintaining local labor pool. • Prefer experience in business; counseling or highly responsible administrative management. • Experience in local community issues in the South Miami Redevelopment Area, with preference given to resident of CRA area. South Miami Community. Redevelopment Agency Director's Report — November'1, 9999 11. The Miami -Dade County TIF Review Committee will meet on November 8th at 2:00 P.M. to review the revisions made to the SMCRA 99 -00 Budget. Following this review,, a date will be set to put our budget on the County Commission Agenda for approval. Mr. DeLaney will represent the agency during these negotiations. 2. A CRA sign will be placed on the trolley in a few days - without cost to the Agency. CopyRight, a new South Miami business, designed and is making a CRA sign to place on the trolley. The sign will show that the trolley is operated by the SMCRA and that passengers may ride free. I have worked out an arrangement t. with them to allow CopyRight to place their own sign on the trolley for one month in exchange for providing the CRA sign for the trolley. 3. Planning for the Neighborhood Clean -Up is going well. Hands On Miami Coordinators (Carmen Pentaldo and Wendy Razinski) anticipate that about 1 Q .volunteers will come out to work with Hands On Miami on November 13. 1 hope that we will also have a good response from our community on, that date. Code Enforcement has been out identifying problem sites and getting lots mowed where necessary. Public Works will play a significant role on Clean -Up day by providing trucks to pick up the trash,. personnel, and supplies needed. 4. The Trash Containers that the CRA Board requested for the Clean -Up area have been delivered and will be in place on November 13. 5. Mr. DeLaney and l plan to submit the RFP &Q document and program design he has prepared for our In Fill Housing Program at our December.6 meeting. 6. Also at the December 6th meeting, we have asked Subrata Basuto make a presentation to the Board regarding the. City plans and development ordinances that apply to the redevelopment area and to provide an overview of the development review and approval process. This is a follow -up to discussions at the October 4th meeting: 7. 1 have requested the City's Human Resources Department to begin recruiting for a part-time administrative secretary for the Agency. Hopefully we will have space available to accommodate this position before we find someone we would like to hire. This will be a temporary position ending September 30, 1999. Our 2000- 2001 draft budget provides for a full time position.