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12-03-01Chair Vice Chair Member Member Member Member Julio Robaina Horace G. 6eliu David D. Bethel Marie Birts - Cooper, Mary Scott ,Russell Randy G. Wiscombe CRA General Counsel John Dellagloria CRA- Executive Director Charles D. Scurr CRA Director, Gregory J. Oravec. CRA Secretary Ronetta Taylor SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY CRA Meeting Meeting date: December 3, 2001 Location: City Hall, City Commission Chambers, 6130 Sunset Dr., South Miami Next Regular Meeting Date: January T! 2002 Phone: (305) 663 -6336 Time: 6:30 PM City' of South Miami Ordinance No. 10 -00 -1712 requires all ' lobbyists before engaging in any' lobbying activities to register with the City Clerk and pay an annual fee of $125.00.' This applies to all persons who are retained (whether paid or not) to represent a business entity or organization to.influence "City" action. "City" action is broadly described to include the ranking and selection of professional consultants, and virtually all - legislative, quasi - judicial and administrative action. It does not apply to not-for- profit organizations, local chamber and merchant groups, homeowner associations, or trade associations and unions. CALL TO ORDER: 1. ROLL CALL: 2. INVOCATION: 3. PLEDGE OF ALLEGIANCE: COMMUNITY REDEVELOPMENT AGENCY 1 December 3, 2001 A 1 Chair Vice Chair Member Member Member Member Julio Robaina Horace G. 6eliu David D. Bethel Marie Birts - Cooper, Mary Scott ,Russell Randy G. Wiscombe CRA General Counsel John Dellagloria CRA- Executive Director Charles D. Scurr CRA Director, Gregory J. Oravec. CRA Secretary Ronetta Taylor SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY CRA Meeting Meeting date: December 3, 2001 Location: City Hall, City Commission Chambers, 6130 Sunset Dr., South Miami Next Regular Meeting Date: January T! 2002 Phone: (305) 663 -6336 Time: 6:30 PM City' of South Miami Ordinance No. 10 -00 -1712 requires all ' lobbyists before engaging in any' lobbying activities to register with the City Clerk and pay an annual fee of $125.00.' This applies to all persons who are retained (whether paid or not) to represent a business entity or organization to.influence "City" action. "City" action is broadly described to include the ranking and selection of professional consultants, and virtually all - legislative, quasi - judicial and administrative action. It does not apply to not-for- profit organizations, local chamber and merchant groups, homeowner associations, or trade associations and unions. CALL TO ORDER: 1. ROLL CALL: 2. INVOCATION: 3. PLEDGE OF ALLEGIANCE: COMMUNITY REDEVELOPMENT AGENCY 1 December 3, 2001 ITEMS FOR THE BOARD'S CONSIDERATION: 4. Approval of Minutes Regular CRA Minutes. October 1, 2001. 5. CRA Director's Report: A. Player's Hair Salon B. Multifamily Housing Master Plan C. SMCRA Job Seminar,Series- presented by Sandra Garcia 6. CRA General Counsel's Report: CONSENT AGENDA 7. A RESOLUTION OF THE SOUTH MIAMI ,COMMUNITY REDEVELOPMENT AGENCY (SMCRA) AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE $5,000 FROM ACCOUNT NUMBER 610- 1110 - 554.99 -20, ENTITLED "GENERAL CONTINGENCY ", TO THE BEACON COUNCIL IN ORDER TO RENEW THE AGENCY'S TRUSTEE MEMBERSHIP. 8. A RESOLUTION OF AGENCY (SMCRA) DISBURSE $5,000` ENTITLED "OTHER NON -TIF ", TO THE PROVISION OF INSI THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AUTHORIZING THE EXECUTIVE DIRECTOR TO FROM ACCOUNT NUMBER 610,= 1120 -- 554.34 -50, CONTRACTUAL SERVICE CONTRACTUAL SERVICE FLORIDA MUNICIPAL INSURANCE TRUST FOR_THE TRANCE COVERAGE TO THE AGENCY. RESOLUTION(S) 9. A RESOLUTION OF THE CHAIRPERSON AND MEMBERS OF THE SOUTH_ COMMUNITY REDEVELOPMENT AGENCY. (SMCRA) AUTHORIZING THE EXECUTIVE DIRECTOR TO .EXECUTE AN AGREEMENT BETWEEN THE AGENCY AND WILLIAMS, HATFIELD AND STONER, INC., FOR ENGINEERING AND LAND SURVEYING SERVICES FOR THE CHURCH STREET RECONSTRUCTION PROJECT., 10.'. A RESOLUTION OF THE CHAIRPERSON AND - MEMBERS OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY (SMCRA) .ADOPTING THE "SOUTH MIAMI COMMUNITY REDEVELOPMENT AREA MULTI - FAMILY HOUSING STUDY" IN CONCEPT. COMMUNITY REDEVELOPMENT AGENCY 2 December 3, 2001 11. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY.AMENDING THE BY -LAWS OF THE AGENCY TO ESTABLISH THE SECOND MONDAY OF THE MONTH AS THE DATE'FOR REGULAR MEETINGS OF THE AGENCY. 12. A RESOLUTION OF THE'SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY APPROVING THE PURCHASE OF AN INFILL LOT FROM PROFESSIONAL MANAGEMENT GENERAL PARTNERSHIP INCORPORATED; AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE .UP TO $11,000 FROM ACCOUNT,610- 0000 - 219.13 -40, ENTITLED "ESCROW - RESIDENTIAL REINVESTMENT," TO GENERAL PARTNERSHIP INCORPORATED, PROPERTY OWNER; AND PROVIDING AN EFFECTIVE DATE. PUBLIC COMMENTS BOARD COMMENTS ADJOURNMENT PURSUANT TO PTA STATUTES 286.0105, -THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT .ITS. MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT FOR SUCH PURPOSE,. AFFECTED PERSON MAY NEED TO- .ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS NOTICE DOES NOT CONSTITUTES CONSENT BY THE CITY FOR THE. INTRODUCTION OR ADMISSION OR OTHERWISE INADMISSIBLE OR. IRRELEVANT EVIDENCE, NOR DOES IT AUTHORIZE,CHALLENGES.OR APPEALS. NOT OTHERWISE ALLOWED BY LAW. COMMUNITY REDEVELOPMENT AGENCY 3 December 3, 2001 r. i 2001 'ibfakint, our sVe,.g uborh,%) l U Great Place to LA/t; :'11ork an Atay' INTER- OFFICE MEMORANDUM To: Honorable Chair and Date: November 29, 2001 SMCRA Board From: Gregory J. Oravec Subject: Meeting 12/03/01 -7 SMCRA Director 1, Beacon Council Membership Renewal A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE $5,000 FROM ACCOUNT NUMBER 610 - 1110 - 554.99 -20, ENTITLED "GENERAL CONTINGENCY ", TO THE BEACON COUNCIL IN ORDER TO RENEW THE AGENCY'S TRUSTEE MEMBERSHIP. BACKGROUND & ANALYSIS Economic development is integral to the SMCRA's efforts to redevelop, revitalize and renew the Redevelopment Area. Membership in the Beacon Council, Miami -Dade County's Official Economic Development Partnership, has, greatly augmented and enhanced the SMCRA's economic development efforts. Additionally, Section 7(1)(I) of the South Miami Community Redevelopment plan states that the SMCRA will cooperate with the Beacon Council to recruit quality businesses, investors and redevelopers to the Redevelopment Area. The proposed Resolution would renew the Agency's membership through the end of FY 01 -02. Account Number 610 - 1110 - 554.99 -20, entitled "General Contingency ", has a balance of $18,000. Approval of the attached resolution would result in a balance of $10,000. RECOMMENDATION Your approval is recommended. RESOLUTION NO. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY (SMCRA) AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE $5,000 FROM ACCOUNT NUMBER 610- 1110 - 554.99 -20, ENTITLED "GENERAL CONTINGENCY ", TO THE BEACON COUNCIL IN ORDER TO RENEW THE AGENCY'S TRUSTEE MEMBERSHIP. WHEREAS, economic development is integral to the SMCRA's efforts to redevelop, revitalize and renew the Redevelopment Area; and WHEREAS, the Beacon Council is Miami -Dade County's Official Economic Development Partnership and capable of greatly augmenting and enhancing the SMCRA's economic development efforts. NOW, THEREFORE, THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY RESOLVES AS FOLLOWS: Section 1. The Executive Director is hereby authorized to disburse $5,000 from account number 610- 1110 - 554.99 -20, entitled "General Contingency ", to the Beacon Council in order to renew the Agency's a trustee membership. Section 2. This Resolution shall be effective upon passage. PASSED AND ADOPTED this day of , 2001. ATTEST: SECRETARY READ AND APPROVED AS TO FORM: GENERAL COUNSEL APPROVED: CHAIRPERSON Board Vote: Chairperson Robaina: Vice Chairperson Feliu: Board Member Bethel: Board Member Birts- Cooper Board Member Russell: Board Member Wiscombe: ti THE BEACON COUNCIL Miomi•Dade September 13, 2001 county's Official Economic Development Partnership 80 Southwest Julio Robaina . Eighth Street Mayor /Chair of SMCRM Suite 2400 South Miami Community Redevelopment Agency Miami, 6130 Sunset Drive Florida South Miami, FL 33143 33130 Telephone: Dear Mayor Robaina: 305 300 Facsimile: 305.315.0211 Thank you for your investment in economic development for Miami -Dade www.beocon County. Your membership is coming up for renewal and is needed now . more council.com than ever if Miami -Dade County is to weather the challenges of a changing economy. This year we produced a new member - investor brochure, which details information on the organization and membership in the Beacon Council. A copy is enclosed for your review. A renewal invoice is enclosed for your annual commitment to economic development. Please do not hesitate to contact me if you have any questions about the organization or your member- investment. Sinc y, X2,1., usanlG.Ivlazz a / Vice President;- mber -Inve )or Services /enclosures Upcoming Events: Thursday, October 11: Annual Breakfast Meeting, 8:30 a.m., . James. L. Knight Center r A• • �F •e THE BEACON COUNCIL, INC. 80 SOUTHWEST EIGHTH STREET, SUITE 2400 MIAMI, FLORIDA 33130 TELEPHONE: 305.57 9 -1300 FAY: 305.375-0271 www.beaconcouncil.ccm 4ar asis`aas3+ia+�u+r�...° -. as �a �u sutssr' South Miami Comm. Redev. Agcy. 6130 Sunset Drive South Miami, FL 33143 v+,� i �?°..'°x�a% T?iiSWy„1•.v�y3it� � . • +1 � � r7e+� �nlr�er eai `�o �y�' .�, "IVOICI LATE 9/15/2001 fNVOICE NO. 031761 C STON1ER N'O. 7SMCRMM T'ERNIS Due in 30 Days r; n VM-111111 �+ 2001 ;Waking our Noghborhood a Great Pace 0 L r- 6Ittk and P1,7Y INTER- OFFICE MEMORANDUM To: Honorable Chair and SMCRA Board Date: November 29, 2001 From: Gregory J. Oravec Subject: Meeting 12/03/01 - SMCRA Director i SMCRA Insurance Coverage A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE $5,000 FROM ACCOUNT NUMBER 610 - 1120 - 554.34 -50, ENTITLED "OTHER CONTRACTUAL SERVICE CONTRACTUAL SERVICE NON -TIF ", TO THE FLORIDA MUNICIPAL INSURANCE TRUST FOR THE PROVISION OF INSURANCE COVERAGE TO THE AGENCY. BACKGROUND & ANALYSIS Per our discussion during the FY 01 -02 Budget process, the Florida Municipal Insurance Trust has opined that the City's insurance policies do not cover the Agency. Therefore, in order to avoid exposure to liabilities, the Agency must acquire its own policy. The proposed Resolution would allow the Agency to receive general liability coverage from the Florida Municipal Insurance Trust, which is also the City's insurer. The general.- liability coverage would provide for comprehensive general liability, bodily injury, property damage and personal injury; errors and omissions liability; and underground, explosion and collapse hazard. A line item in the FY 01 -02 Budget was included for this expense. RECOMMENDATION Your approval is recommended. RESOLUTION NO. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY (SMCRA) AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE $5,000 FROM ACCOUNT NUMBER 610- 1120 - 554.34 -50, ENTITLED "OTHER CONTRACTUAL SERVICE CONTRACTUAL, SERVICE NON -TIF", TO THE FLORIDA MUNICIPAL INSURANCE TRUST FOR THE PROVISION OF INSURANCE COVERAGE TO THE AGENCY. WHEREAS, the South Miami Community Redevelopment Agency desires to follow prudent business practices by protecting itself with general liability insurance coverage, which includes comprehensive general liability, bodily injury, property damage and personal injury; errors and omissions liability; and underground, explosion and collapse hazard. NOW, THEREFORE, THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY RESOLVES AS FOLLOWS:- Section 1. The Executive Director is hereby authorized to disburse $5,000 from account number 610- 1120 - 554.34 -50, entitled "Other Contractual Service Contractual Service Non -TIF ", to the Florida Municipal Insurance Trust for the Provision of Insurance Coverage to the Agency. Section 2. This Resolution shall be effective upon passage. PASSED AND ADOPTED this day of , 2001. ATTEST: SECRETARY READ AND APPROVED AS TO FORM: GENERAL COUNSEL APPROVED: CHAIRPERSON Board Vote: Chairperson Robaina: Vice Chairperson Feliu: Board Member Bethel: Board Member Birts- Cooper Board Member Russell: Board Member Wiscombe: BINDER OF COVERAGE EFFECTIVE DATE 12:01 am 10124/01 EXPIRES 12:00 midnight 01/24/02 AGREEMENT NUMBER: FMIT 0969 NAME AND ADDRESS OF DESIGNATED MEMBER NAME AND ADDRESS OF ADMINISTRATOR ' South Miami Community Redeviopment Agency Florida League of Cities, Inc. 6130 Sunset Drive Public Risk Services South Miami, F{ 33143 P.O. Box 530065 Orlando, Florida 32853.0065 THIS BINDER IS A TEMPORARY CONTRACT OF COVERAGE, SUBJECT TO THE CONDITIONS SHOWN BELOW. COVERAGE PROVIDED BY: FLORIDA MUNICIPAL INSURANCE TRUST TYPE OF COVERAGE - LIABILITY TYPE OF COVERAGE - PROPERTY General Liability ❑ Buildings ❑ Miscellaneous ® Comprehensive General Liability, Bodily Injury, Property Damage and ❑ Basic Form ❑ Inland Marine Personal Injury ❑ Special Form ❑ Electronic Data Processing ® Errors and Omissions Liability ❑ Personal Property ❑ Bond ❑ Supplemental Employment Practices ❑ Basic Form ❑ ❑ Employee Benefits Program Administration Liability ❑ Special Form ❑ Medical Attendants' /Medical Directors' Malpractice Liability ❑ Agreed Amount ❑ Broad Form Property Damage ❑ Deductible N/A ❑ Law Enforcement Liability ❑ Coinsurance N/A ® Underground, Explosion & Collapse Hazard ❑ Blanket ❑ Specific Limits of Liability ❑ Replacement Cost " Combined Single Limit ❑ Actual Cash Value Deductible N/A Limits of Liability on File with Administrator Automobile Liability ❑ Automobile Liability ❑ Medical Payments $N /A TYPE OF COVERAGE - WORKERS' COMPENSATION ❑ Leased Automobile Liability ❑ Personal Injury Protection ❑ Statutory Workers' Compensation ❑ Uninsured Motorists Protection $NIA ❑ Employers Liability $1,000,000 Each Accident $1,000,000 By Disease Limits of Liability $1,000,000 Aggregate By Disease $100,000 Each Person /$200,000 Each Occurrence ❑ Deductible N/A Deductible NIA Automobile /Equipment - Deductible ❑ Physical Damage N/A - Comprehensive = Auto NIA - Collision - Auto N/A - Miscellaneous Equipment SPECIAL CONDITIONSIOTHER COVERAGES "Limit of Liability is $5,000,000 Combined Single Limit CONDITIONS The Trust binds the kind(s) of coverage stipulated above. This coverage is subject to the terms, conditions and limitations of the Agreement in current use by the Trust. This binder may be cancelled by the member by surrender of this binder or by written notice to the Trust stating when cancellation will be effective. This binder may be cancelled by the Trust by notice to the member in accordance with the conditions of the Agreement. This binder is cancelled when replaced by an Agreement. If this binder is not replaced by an Agreement, the Trust is entitled to charge a premium for the binder accgrding to the rules and rates in use by the Trust. t 26, 200 1 October SIGNATURE OF AUTHORIZED REPRESENTATIVE DATE FMIT - BINDER 110196) 2001 s. C Vokin I cur Noe.j hbonhood a Erect Baer, to Live, bbork and P1011 " INTER- OFFICE MEMORANDUM To: Honorable Chair and Date: November 29, 2001 SMCRA Board From: Gregory J. Oravec Subject: Meeting 12/03/01 — SMCRA Director 1 Agreement with Williams, �ID ! Hatfield and Stoner Inc. Eng. Design Services A RESOLUTION OF THE CHAIRPERSON AND MEMBERS OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY (SMCRA) AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE AN AGREEMENT BETWEEN THE AGENCY AND WILLIAMS, HATFIELD AND STONER, INC., FOR ENGINEERING AND LAND SURVEYING SERVICES FOR THE CHURCH STREET RECONSTRUCTION PROJECT. BACKGROUND & ANALYSIS Citizens of the Redevelopment Area, and the community as a whole, have stressed the importance of transforming the streets of the Redevelopment Area, especially Church Street, from hazardous commuter roads into dynamic, walkable and aesthetically pleasing neighborhood streets that invite redevelopment. Extensive public input on the subject has been received as a result of Charrette II, the creation of the Transit - Oriented Development District, the creation of the SMCRA Plan and general interaction with the community. Accordingly, the SMCRA has prioritized the creation of a Street Master Plan and the reconstruction of Church Street. In March of 2001, the SMCRA Board consummated months of work by citizens, consultants, elected officials and staff by;approving the "Streetscape Design for the Redevelopment Area and Church Street" in concept. This master plan set forth a community vision for our main street and assisted the City in receiving community development block grant and other federal funds to continue work on this vital project. With the master plan and federal dollars in hand, the Agency issued RFQ No. CI01 -0904 in order to select a qualified contractor to create the engineering design and provide for the permitting of the project. Ten highly qualified firms responded to the RFQ and were interviewed by a Selection Committee. The Selection Committee ranked Williams, Hatfield and Stoner (WHS) as the most qualified firm. In accordance with Agency procedures, the Board recognized the selection committee's findings and authorized staff to conduct contract negotiations with the firm. � -4 The proposed agreement requires WHS to provide all of the services necessary to bring the vision for Church Street from a Master Plan to a permitted set of construction drawings. These services include surveying, engineering, geotechnical services, design and permitting and bid and construction services, as further described in the attachments. The services are to be provided at a cost not to exceed $124,000. The funding for this critical project will come from community development block grant (CDBG) funding as well as the Agency's general budget. Specifically, approximately $85,000 of the contract cost will be billed to CDBG and $39,000 to Account No. 610 -1110- 513.31 -20, entitled "Professional Services - Infrastructure ". The FY 01- 02,Budget appropriates $115,300 for infrastructure; therefore, the remaining balance would be $76,300 RECOMMENDATION., Your approval is recommended. a RESOLUTION NO. A RESOLUTION OF THE CHAIRPERSON AND MEMBERS OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE AN AGREEMENT BETWEEN THE AGENCY AND WILLIAMS, HATFIELD AND STONER, INC., FOR ENGINEERING AND LAND SURVEYING SERVICES FOR THE CHURCH STREET RECONSTRUCTION PROJECT. WHEREAS, the SMCRA desires to hire an engineering and land surveying firm to survey, design, engineer and oversee the reconstruction of Church Street; and WHEREAS, the SMCRA issued an RFQ in order to assess the ability of interested firms in providing the desired services; and WHEREAS, on October 1, 2001, the Chairperson and Members of the SMCRA Board recognized the findings of the RFQ Selection Committee, identifying Williams, Hatfield and Stoner, Inc., as the firm best suited to provide the desired services. NOW, THEREFORE, BE IT RESOLVED. BY CHAIRPERSON AND MEMBERS OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY: Section 1.. That the Agreement for Engineering and Land Surveying Services, in substantially the form attached as Exhibit "I," is approved. Section 2. That the Executive Director and General Counsel are authorized to execute all necessary documents. Section 3. That the resolution shall take effect immediately upon approval. PASSED and ADOPTED by a vote of the Board of Commissioners this day of , 2001. CHAIRPERSON ATTEST: SECRETARY APPROVED AS TO FORM: GENERAL COUNSEL ./ 2001 1 TO t-160 Elva Ntk ;Udking our ^!e ;hba.;^ccd (; Great Place to L:M :"UrA- and Ploy' PROFESSIONAL SERVICES AGREEMENT Engineering and Land Surveying Services for the Church Street Reconstruction Project THIS AGREEMENT is made and entered into this day of , 20 by and between the CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY, a dependent special district of the City of South Miami, Florida, referred to as the "AGENCY" and Williams, Hatfield and Stoner, Inc., authorized to do business in the State of Florida, referred to as the "CONSULTANT ". In consideration of the premises and the mutual'covenants contained in this agreement, the AGENCY agrees to employ the CONSULTANT for a period ending on September 30, 2002, and the CONSULTANT agrees to perform all professional services in connection with the WORK, as described herein, on a continuing basis in connection with the Church Street Reconstruction Project ( "SERVICES "). SECTION 1 - GENERAL PROVISIONS: 1.1 The CONSULTANT may be issued a Notice to Proceed to encompass the entire Basic Services, as defined in paragraph 2.2 for a project, for a portion of the Basic Services, or for discrete tasks as specified in .paragraphs 2.3. Additional Professional Services, for the purpose of reviewing work performed by other professional consultants or for other miscellaneous engineering services that may be required, may also be the subject of a Notice to Proceed. 1.2 A Notice to Proceed will be issued on an as- needed basis at the sole discretion of the AGENCY. The AGENCY reserves, at all times, the right to perform any and all engineering work in -house or with other engineers. This Agreement does not confer on the CONSULTANT any exclusive rights to AGENCY WORK, nor does it obligate the AGENCY in any manner to guarantee WORK for the CONSULTANT. The CONSULTANT may submit proposals for any professional services for which proposals may be publicly solicited by the AGENCY outside of this agreement. 1.3 The AGENCY will confer with the CONSULTANT before any Notice to Proceed is issued to discuss the scope of the WORK, the. time needed to complete the WORK and the fee for the services to be rendered in connection with the WORK. 1.4 The CONSULTANT will submit a proposal upon the AGENCY'S request prior to the issuance of a Notice to Proceed. No payment will be made for the CONSULTANT'S time and services in connection with the preparation of any proposal. 1.5 The AGENCY agrees that it will fumish to the CONSULTANT plans and other data available in the AGENCY files pertaining to the WORK to be performed. under this. agreement promptly after each Notice to Proceed. 1.6 The CONSULTANT agrees to produce and distribute minutes, promptly after each meeting at which their presence is required. 1.7 The AGENCY agrees to designate a representative who, on behalf of the Executive Director shall examine the documents submitted by the CONSULTANT and shall render decisions promptly, to avoid unreasonable delay in the progress of the CONSULTANT'S services. The CONSULTANT shall keep the AGENCY'S representative advised on the project status at all times. 1.8 The AGENCY agrees to issue all directives and approval in writing. r 1.9 The CONSULTANT has examined the site of the work and that from personal knowledge and experience, and from sufficient observations of the conditions of the proposed Project Site, is satisfied that such site is a correct and suitable one for this work and Consultant assumes full responsibility for the Drawings and Specifications for the work and that the Drawings and Specifications are sufficient for the work to be done, and that the other Contractual Documents have been examined and are completely satisfactory to perform the Work. SECTION 2 PROFESSIONAL SERVICES 2.1 Engineering and Land Surveying Services for the Church Street Reconstruction Project The professional services to be provided by the consultant shall include land surveying, geo- technical services, right -of -way engineering, civil engineering, construction engineering inspection and other services needed to complete the comprehensive reconstruction of Church Street, as further defined below: A. Engineering Route Survey . 1. Location survey /on -site data collection; 2. Topographical survey (cross- section at 50 feet interval maximum); 3. Establish horizontal and vertical control (benchmarks); and 4. Obtain required centerline profiles to determine drainage areas. . B. Geotechnical Services 1. Perform required percolation tests; 2. Perform required Auger Boring to a depth of 10 feet minimum; and 3. On -site utility location and coordination with all utility companies. C. Design and Permitting Phase 1. Provide all required design phase submittal at established intervals; 2. Provide final design drawings and specifications (Project Manual); 3. Obtain required permits from applicable regulatory agencies with jurisdiction over the project; and 4. Provide up -to =date engineer's opinion of probable construction cost. ■ Professional Services Agreement Engineering and Land Surveying Services Page 2 of 18 D. Bid and Construction Phase 1. Respond to all bidders' questions during bidding process; 2. Evaluate construction bids received and provide recommended contractor; 3. Perform Construction Engineering Inspection and submit reports; 4. Review and approve /disapprove all Shop Drawings; 5. Review all contractor's application for payment and submit recommendation; and 6. Perform closeout with contractor, final inspection, punch list, final application for payment review and submit Certificate of Completion. 2.2 Basic Services The Basic Services, for design and construction, consist of six (6) phases described in Paragraph 2.2.1 through 2.2.6. The.scope outlined below is applicable in its entirety to projects for which completed Basic Services are authorized. Upon authorization to proceed from the AGENCY, the CONSULTANT agrees to provide complete professional engineering services for any portion or all of the six Phases outlined below. The CONSULTANT agrees to co- ordinate any effort with that of any other engineering, landscape architectural or architectural CONSULTANTS to assure a coordinated and complete WORK. The lead CONSULTANT as designated by the AGENCY shall prepare the final bid package including bid documents and specifications, which shall be prepared by, and be the responsibility of the respective disciplines. 2.2.1 Phase I- Preliminary and Schematic Design: A. The CONSULTANT shall confer with representatives of the AGENCY and the using agency to determine the full scope of the Project that will meet the program requirements, and shall advise the AGENCY if, in the CONSULTANT'S opinion, the allocated funds are adequate to accomplish the program requirements. B. The CONSULTANT shall use proper and adequate design control to assure the AGENCY that the program requirements will be met. C. The CONSULTANT shall prepare a Design Concept and Schematic Report, comprising of the Project Timetable (Master Schedule), Planning Summary (unless advised otherwise), Schematic Design Studies (unless advised otherwise) as defined below, and the Statement of Probable Construction Cost. D. . The Proposed Project Timetable,. shall consist of a schedule showing the proposed completion date on each Phase of the Project through design, bidding, construction, and proposed date of completion. E. The Planning Summary (unless advised by the AGENCY otherwise) shall consist of a vicinity plan and blow -up of the Site (if applicable) showing Project orientation, and a brief summary of all pertinent planning criteria used for the Project. ■ Professional Services Agreement Engineering and Land Surveying Services Page 3 of 18 F. The Schematic Design Studies (unless advised by the AGENCY otherwise) shall consist of all plans, elevations, sections, etc. as required to show the scale and relationship of the parts and the design concept of the whole. 'A simple perspective sketch, model or photograph may be provided to further show the design concept. G. The CONSULTANT shall present the Schematic design studies to the appropriate Boards for their approval when the project requires such approval. H. The CONSULTANT shall present the schematic design studies to all the appropriate utility companies (including but not limited to FPL, Southern Bell, Dynamic Cable, MDWASA, etc.) for any conflict with their utilities. I. The Statement of Probable Construction Cost shall include an estimated cost of the Project including fixed equipment, professional fees, contingencies (if any),. escalation factors adjusted to the estimated bid date, movable estimate (if any), and utility service extensions (if applicable). The CONSULTANT'S opinions of probable Total' Project Costs and Construction Cost are to. be made on the basis of CONSULTANT'S experience and qualifications and represent CONSULTANT'S best judgement as an experienced and qualified professional engineer, familiar with the local construction industry and prices. J. The,CONSULTANT shall submit and present two (2) copies of all documents required under this Phase, without additional charge, for approval by the AGENCY and shall not proceed with the next Phase until directed by the AGENCY. 2.2.2 Phase II — Study and Design Development: . A. From the approved Schematic Design documents, the CONSULTANT shall prepare Design Development Documents, comprising the drawings, outline specifications and other documents to fix and describe the size and character of the entire Project as to construction and finish materials and other items incidental thereto as may be appropriate and applicable. B. The Design Development Documents shall comprise the Proposed Project Timetable (updated), Outline Specifications, Updated Statement of Probable Construction Cost, and Design Development Drawings, etc., as required to clearly delineate the Project. If the Updated Statement of Probable Construction Cost exceeds the allocated funds, feasible cost or scope reduction options shall be included. C. The CONSULTANT shall submit and present two (2) sets of all documents required under this Phase, without additional charge, for approval by the AGENCY and not proceed with the next Phase until directed by the AGENCY. D. The CONSULTANT shall at all times monitor the Probable Construction Costs to make certain they remain within the total allocated budget. A Notice to Proceed to Phase III will not be issued if the latest statement of Probable Construction Cost exceeds the total allocated funds. Professional Services Agreement Engineering and Land Surveying Services Page 4 of 18 E. The CONSULTANT shall make all the necessary presentations to the appropriate AGENCY Boards (such as Environmental Review Board, Historical Preservation ,Board etc.) for the preliminary approval. 2.2.3 Phase III Final Design / Construction Documents Development: A. From the approved Design Development Documents, the CONSULTANT shall prepare Final Construction Documents setting forth in detail the requirements for the construction of the Project including the Proposal (Bid) Form and other necessary information for bidders, Conditions of the Contract, and Complete Drawings and Specifications. CONSULTANT shall use Construction Specifications Institute (CSI) Standards and the City of South Miami Standard forms for the preparation of the proposal (bid) forms, Instructions to Bidders, conditions of Contract and Specifications. The CONSULTANT shall review all existing City Specifications, for completeness .prior to use and shall supply all needed additional specifications. B. The Construction Documents shall be prepared in a manner that will assure clarity of linework, notes, and dimensions, when the documents are reduced to 50% of their size. All drawings shall be on' 24" x 36" paper (.'D" size), on the City's standard sheet format, unless approved otherwise. C. All construction documents shall be submitted in both "hard copy" and electronic media in a mutually agreed upon electronic format, but generally as follows: 1. Non- drawing submittals in Microsoft Office format. 2. Drawings in AutoCAD format. 3. GIS files should be in ArcView format Version 3.2.. D. When the development of the drawings has progressed to at least 50% completion in Phase III, the CONSULTANT shall submit two (2) copies to the AGENCY for approval, without additional charge, along with updated outline specifications. The CONSULTANT shall also submit at this time an updated Statement of Probable Construction cost as indicated by time factor, changes in requirements, or general market conditions and an updated Project Schedule. E. The CONSULTANT shall not proceed with the further development until approval of the 50% documents is received from the AGENCY. The CONSULTANT shall make all changes to documents. The 50% complete Check set shall be returned to the AGENCY. F. A Notice to Proceed for the completion of Phase III will not be issued if the latest Statement of Probable Construction. Cost exceeds the total allocated funds, unless the AGENCY increases the total allocated funds or the CONSULTANT and the AGENCY agrees on methods of cost reductions sufficient to enable construction within the funds available. G. Upon 100% completion of the Construction Documents, the CONSULTANT shall submit to the AGENCY a final, updated Statement of Probable Construction Cost along with two (2) Professional Services Agreement Engineering and Land Surveying Services Page 5 of 18 copies each of Check Set of drawings, specifications, reports, programs, etc., without additional charge, for a final review and comments or approvals. H. The CONSULTANT shall make all the ',necessary final presentations to the appropriate AGENCY Boards (such as Environmental Review Board, Historical Preservation Board etc.) for the final approval. I. The CONSULTANT at no extra cost to the AGENCY shall make all required changes or additions and resolve all questions resulting from paragraph H if the changes or additions do not alter the scope of the project as determined under paragraph 2.2.1 A. The 100% complete Check set shall be returned to the AGENCY. Upon final approval by the AGENCY the CONSULTANT shall furnish to the AGENCY a minimum of 30 sets of drawings and specifications, for bidding purposes, unless instructed otherwise. J. The CONSULTANT shall arrange for "dry runs" and/or make final submissions to appropriate authorities (regulatory agencies to include and not limited to CITY, County, State or. Federal) as necessary, to ascertain that the construction documents meet the necessary requirements to obtain all the necessary permits for construction. CONSULTANT shall respond to all technical questions from regulatory agencies. CONSULTANT shall modify, at no additional cost to AGENCY, in order to acquire the necessary permits. 2.2.4 Phase IV - Bidding and Negotiation Phase: A. Upon obtaining all necessary approvals of the Construction Documents, and approval by the AGENCY of the latest Statement of Probable Construction Cost, the CONSULTANT shall furnish the drawings and specifications as indicated above for bidding, and assist the AGENCY in obtaining bids. and awarding and preparing construction contracts. The CONSULTANT shall attend all pre -bid conferences. The CONSULTANT shall be present during the bid opening and as part of the assistance to the AGENCY will tally, evaluate and issue a recommendation to the AGENCY after verifying bond, insurance documents, questionnaire and reference submitted by the constructor. B. The CONSULTANT shall issue Addenda through the AGENCY as appropriate to clarify, correct or change Bid Documents. C. If Pre - Qualification of bidders is required as set forth in the Request for Qualification, CONSULTANT shall assist AGENCY in developing qualification criteria, review qualifications of prospective . bidders, and recommend acceptance or rejection, of the prospective bidders. D. ' . If the lowest responsible Base Bid received exceeds the Total Allocated Funds the AGENCY may: 1. approve the increase in Project Cost and award a construction contract or, 2. reject all bids and rebid the Project within a reasonable time with no change in the Project, or • Professional Services Agreement Engineering and Land Surveying Services Page 6 of IS 3. direct the CONSULTANT to revise the Project scope or quality, or both, as approved by the AGENCY and rebid the Project, or 4. suspend or abandon the Project, or 5. exercise all options under the City Charter and State Law. NOTE: Under item D(2) above,. the CONSULTANT shall, without additional compensation, assist the AGENCY in obtaining new bids, and awarding the re -bid of the project. Under item D(3) above, the CONSULTANT shall, without additional compensation, modify the Construction Documents as necessary to bring the Probable Construction Cost within the Total Allocated Funds (when the lowest responsible bid is over 15% of the CONSULTANT estimate). E. For the purpose of payment to the CONSULTANT, the Bidding Phase will terminate and the services of the CONSULTANT will be considered complete upon signing of an Agreement with a Contractor. Rejection of bids by the AGENCY does not constitute cancellation of the project. 2.2.5 Phase V — General Administration of the Construction Contract: A. The Construction Phase will begin with the award of the Construction Contract and will end when the Contractor's final Payment Certificate is approved and paid by the AGENCY. B. The CONSULTANT, as the representative of the AGENCY during the Construction Phase, shall advise and consult with the AGENCY and shall have authority to act on behalf of the AGENCY to the extent provided in the General Conditions and as modified in the Supplementary Conditions of the Construction Contract. C. The CONSULTANT shall attend pre - construction meetings. D. The CONSULTANT shall at all times have access to the project wherever it is in preparation or progress. E. The CONSULTANT shall visit the site at least weekly and' at all key construction events to ascertain the progress of the Project and to determine in general if the WORK is proceeding in accordance with the Contract Documents. On the basis of on- site observations, the CONSULTANT will use reasonable and customary care to guard the AGENCY against defects and deficiencies in the WORK. The CONSULTANT may be required to provide continuous, daily, on -site observations to check the quality or quantity of the WORK as set forth in this Agreement and defined by the Scope of WORK issued for the individual project.. On the basis of the on -site observations, the'CONSULTANT will advise the AGENCY as to the progress of and any observed defects and deficiencies in the WORK immediately, in writing. F. The CONSULTANT shall furnish the AGENCY with a written report of all observations of the WORK made by him during each visit to the WORK. He shall also note the general status and progress of the WORK, and shall submit same in a timely manner. The CONSULTANT • Professional Services Agreement Engineering and Land Surveying Services Page 7 of 18 shall ascertain at least monthly that the Contractor is making timely, accurate, and complete notations on record drawings. G. Based on observations at the site and. on the Contractor's Payment Certificate, the CONSULTANT shall determine the amount due the Contractor on account and he shall recommend approval of the Certificate in such amounts.. The recommendation of approval of a Payment Certificate shall constitute a representation by the CONSULTANT to the AGENCY that, he certifies to the AGENCY that the WORK has progressed to the point indicated, and the quality of the WORK is in accordance with the Contract Documents subject to: 1. an evaluation of the WORK for conformance with the, contract documents upon substantial completion. 2. the results of any subsequent tests required by the contract documents. 3. minor deviations from the contract documents correctable prior to completion and acceptance of the project. H. The CONSULTANT shall. have an affirmative duty to recommend rejection of WORK, which does not conform to the Contract. Documents. Whenever in the reasonable opinion of the Consultant, it is considered necessary or advisable to insure compliance with the Contract Documents, the Consultant will have authority. (with the AGENCY's prior approval) -to recommend special inspections or testing of any WORK deemed not to be in accordance with the Contract whether or not such WORK has been fabricated and delivered to the Project, or installed and completed. I. The CONSULTANT shall promptly review. and approve shop drawings, samples, and other submissions of the Contractor for conformance with the design concept of the Project and for compliance with the Contract Documents. Changes or substitutions to the Contract Documents shall not be authorized without concurrence of the AGENCY. J. The CONSULTANT shall review and recommend action on proposed Change Orders within the scope of the Project initiated by others, and initiate proposed change orders as required by the Consultant's observations. K The CONSULTANT shall examine the WORK upon receipt of the Contractor's Certificate of Substantial Completion of the Project. A Punch List of any defects and discrepancies in the WORK required to be corrected by the Contractor shall be prepared by the CONSULTANT in conjunction with representatives of the AGENCY and satisfactory performance obtained before the CONSULTANT recommends execution of Certificate of Final Acceptance and final payment to the Contractor. He shall obtain from the Contractor all warranties, guarantees, operating and maintenance manuals for equipment, releases of lien and such other documents and certificates as may be required by applicable codes, laws, policy regulations and the specifications, and deliver them to the AGENCY. • Professional Services Agreement Engineering and Land Surveying Services Page 8 of 18 L. The CONSULTANT shall provide assistance in obtaining Contractor's compliance with -the Contract Documents relative to, 1) initial instruction of AGENCY personnel in the operation and maintenance of any equipment or system, 2) initial start-up and testing, adjusting and balancing of equipment and systems, and, 3) final clean -up of the project. 2.2.6 Phase VI'- Post Construction Administration A. The CONSULTANT shall prepare and provide the AGENCY with a written manual; to be used by the AGENCY, outlining the implementation plan of all the required maintenance necessary to keep the proposed WORK operational in a safe and effective manner. B. The CONSULTANT shall furnish to the AGENCY reproducible record drawings updated based on information furnished by the Contractor; such drawings shall become the property of the AGENCY. C. The CONSULTANT shall assist in the inspection of the WORK one month before the expiration of any guarantee period or the sixth month whichever is earlier and report any defective WORK in the Project under.terms of the guarantee /warranties for correction. The Consultant shall assist the AGENCY with the administration of guarantee /warranties for correction of defective WORK that may be discovered during the said period. 2.3 Additional Professional Services Additional Services as listed below are normally considered to be beyond the scope of the Basic Services for design and construction, as defined in this Agreement but which are additional services which may authorized within the Scope of Work given the CONSULTANT. A. Special analysis of the AGENCY'S needs, and special programming requirements for a project. B. Financial feasibility, life cycle costing or other special studies. C. Planning surveys, site evaluations, or comparative studies of prospective sites. D. Design services relative to future facilities, systems and equipment, which are not intended to be constructed as part of a specific Project. E. Professional detailed Estimates of Construction Cost consisting of quantity surveys itemizing all material, equipment and labor required for a Project. F. Consultation concerning replacement of any WORK damaged by fire or other cause during construction, and furnishing professional services of the type set forth in Basic Services as may be required relative to replacement of such WORK, providing the cause is found by the AGENCY to be other than by fault of the CONSULTANT. ■ Professional Services Agreement Engineering and Land Surveying Services Page 9 of 18 G. Professional services made necessary by the default of the Contractor or by major defects in the WORK under the Construction Contract, providing the cause is found by the AGENCY to be other than by fault of the CONSULTANT. H. Making major revisions changing the Scope of a project, to drawings and. specifications when such revisions are inconsistent with written approvals or instruction previously given by the AGENCY and are due to causes beyond the control of the CONSULTANT. (Major revisions are defined as those changing the Scope and arrangement of spaces and/or scheme or any portion)., I. The services of one or more full -time Project Representatives. J. Preparing to serve or serving as an expert witness in connection with any arbitration proceeding or legal proceeding in connection with a Project. K. Professional services required after approval by the AGENCY or the Contractor's Requisition for Final Payment, except as otherwise required under Basic Services. L. Preparing supporting data, drawings, and specifications as may be required for Change Orders affecting the scope of a Project provided the Changes are due to causes found. by the AGENCY, to be beyond the control of the CONSULTANT. SECTION 3 - TIME FOR COMPLETION The services to be rendered by the CONSULTANT for any WORK shall be commenced upon written Notice to Proceed from the AGENCY subsequent to the execution of this Agreement and shall be completed within the time stated in the Notice to Proceed. A reasonable extension of time will be granted, in writing, in the event there is a delay on the part of the AGENCY in fulfilling its part of the Agreement, change of scope of work or should any other events beyond the control of the CONSULTANT render performance of the WORK impossible. SECTION 4 - BASIS OF COMPENSATION The CONSULTANT agrees to a "not to exceed" fee or a fixed sum fee for each of the WORK assigned, based on the Scope of such WORK, as stated below: A. Engineering Route Survey $ 15,500.00 B: Geotechnical Services . $ 6,500.00 C. Design and Permitting Phase and $102,000.00 Bidding and Negotiation Phase . Total Not to- Exceed Fee $124,000.00 • Professional Services Agreement Engineering and Land Surveying Services Page 10 of 18 The AGENCY will issue a written authorization to proceed to the CONSULTANT. In case of emergency, the AGENCY reserves the right.to issue oral authorization to the CONSULTANT, with the understanding that written confirmation will follow immediately thereafter. For reproduction of plans and specifications, beyond the requirements as identified under Section 2- Professional Services, the AGENCY will pay the direct costs. The fees for Professional Services for each of the WORK shall be determined by one of the following methods or a combination thereof, as mutually agreed upon by the AGENCY and the CONSULTANT. A. Multiple of direct salary expense: The "Not to Exceed" fee may be based on multiple of 3.1 times the salary rate, as determined from salaries reported to the Director of Internal Revenue, of the personnel engaged directly on a project, not to exceed $51.60 dollars per hour by either principals or employees. For the purpose of this agreement the following are to be considered as Principals: B. A fixed sum: The fee for a task or a scope of work may be a fixed sum as mutually agreed upon by the AGENCY and the CONSULTANT and as broken down pursuant to the format of Section 2.1. C. Hourly rate fee: The AGENCY agrees to pay, and the CONSULTANT agrees to accept, for the services rendered pursuant to this Agreement, fees in accordance with the following: Category Principal -in- Charge Project Manager (P.E.) Engineer (P.E.), Architect (A.I.A.), or , Landscape Architect (R.L.A.) Engineer, Architect or Landscape Architect CAD Technician Clerical Survey Crew (3 man) Hourly rates will include all wages, benefits, overhead and profit. SECTION 5 - PAYMENT AND PARTIAL PAYMENTS Hourly Rate $140.00 $100.00 $ 90.00 $ 75.00 $ 60.00 $ 45.00 $100.00 The AGENCY will make monthly payments or partial payments to' the CONSULTANT for all authorized WORK performed during the previous calendar month. For design and construction projects where the fee for each phase is not. specified, such payment shall, in the aggregate,' not exceed the percentage of the estimated total Basic Compensation indicated below for each phase: • Professional Services Agreement Engineering and Land Surveying Services Page 11. of 18 15% upon completion and approval of Phase I. 35% upon completion and approval of Phase II. 55% upon submittal and approval of 50% complete drawings and outline specifications of Phase III. 85% upon 100% completion and approval of Phases III and IV. 90% upon completion of the Project and approval of all WORK Phase V). 100% upon final completion and approval of WORK elements A and B of Phase VI. The CONSULTANT shall submit an original invoice to the AGENCY's project representative. The invoice shall contain the following information: 1. The amount of the invoices submitted shall be the amount due for all WORK performed to date as certified by the CONSULTANT. 2. The request for payment shall include the following information: a. Project Name. b. Total Contract amount (CONSULTANT's lump sum negotiated upset limit fees). C. Percent of work completed. d. Amount earned. e. Amount previously billed. f. Due this invoice. g. Balance remaining. h. Summary of work done this billing period. i. Invoice number and date. 3. Upon request by the -AGENCY the CONSULTANT shall provide the AGENCY with certified payroll data for the WORK reflecting salaries and hourly rates. SECTION 6 - RIGHT OF DECISIONS All services shall be performed by the CONSULTANT to the satisfaction of the AGENCY's representative, who shall decide all questions, difficulties and disputes of whatever nature which may arise under or by reason of this Agreement, the prosecution and fulfillment of the services, and the character, quality, amount and value and the representative's decisions upon all claims, questions, and disputes shall be final, conclusive and binding upon the parties unless such determination is clearly arbitrary or unreasonable. In the event that . the CONSULTANT does not concur in the judgement of the representative as to any decisions, the Consultant he shall present written objections to the Executive Director and shall abide by the decision of the Executive Director. Nothing in this section shall mean to deny the right to arbitrate, by either parties, in accordance with the Industry Arbitration Rules of the American Arbitration Association. ■ Professional Services Agreement Engineering and Land Surveying Services Page 12 of 18 SECTION 7 - OWNERSHIP OF DOCUMENTS All reports and reproducible plans, and other data developed by the CONSULTANT for the purpose of this Agreement shall become the property of the AGENCY without restriction or limitation in connection.with the owner's use and occupancy of the project. When each individual section of the WORK completed under this Agreement is complete; all of the documents and data shall be delivered to the AGENCY. SECTION 8 - COURT APPEARANCES, CONFERENCES AND HEARINGS Nothing in this contract shall obligate the CONSULTANT to prepare for or appear in litigation on behalf of the AGENCY without additional compensation except for any dispute arising out of this contract. The amount of such compensation shall be mutually agreed upon and be subject to a supplemental agreement approved by the Board of Commissioners and upon receipt of written authorization from the AGENCY prior to performance of a court appearance and conference. The CONSULTANT shall confer with the AGENCY at anytime during construction of the improvement contemplated as to interpretation of plans, correction of errors and omissions and preparation of any necessary plan thereof to correct such errors and omissions or clarify without added compensation. SECTION 9 — NOTICES Any notices, reports or other written communications from one party to the other shall be considered delivered when delivered in person or by mail. SECTION 10 - AUDIT RIGHTS The AGENCY reserves the right to audit the records of the CONSULTANT related to this Agreement at any time during the execution of the WORK and for a period of one year after final payment is made. This provision is applicable only to assignments that are on a time and cost basis. SECTION 11— SUBLETTING The CONSULTANT shall not sublet, assign, or transfer any WORK under this Agreement without the prior written consent of the AGENCY. ■ Professional Services Agreement Engineering and Land Surveying Services Page 13 of 18 SECTION 12 —WARRANTY The CONSULTANT warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this contract and that nothing has been paid or will be paid to any company or person other than a bona fide employee working solely for the CONSULTANT, that is any fee, commission, percentage fee, gift or any other considerations contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the AGENCY shall have the right to annul this contract without liability. SECTION 13 - TERMINATION OF AGREEMENT It is expressly understood and agreed that the AGENCY may terminate this Agreement without cause; at anytime, without penalty by declining to issue A Notice to Proceed authorizing WORK, in which event the AGENCY'S sole obligation to the CONSULTANT shall be payment for those units or sections of the WORK previously authorized in accordance with the provisions of Section 4, such payment to be determined on the basis of the WORK performed by the CONSULTANT up to the time of termination. SECTION 14 - DURATION OF AGREEMENT This Agreement, for the purpose of issuing new WORK shall remain in full force and effect for a period ending September 30, 2002, although the actual completion of performance may extend beyond such term, or until the depletion of funds allocated for the WORK, or unless otherwise terminated as permitted pursuant to Section 13, above. SECTION 15 - RENEWAL OPTION . This agreement may be renewed, at the sole discretion of the AGENCY, for a maximum of one two year term at the end of the initial period. SECTION 16 —DEFAULT In the event either party fails to comply with the provisions of this Agreement, the aggrieved party may declare the other party in default and notify the party in writing. In such event, the CONSULTANT will only be compensated for any completed professional services. In the event partial payment has been made for such professional services not completed, the CONSULTANT shall return such sums to the AGENCY within ten (10) days after notice that said sums are due. In the event of litigation by the other party to enforce the provisions of this contract, the prevailing party will be compensated for reasonable attorney's fees. Any action or claim arising out of this agreement shall be brought in Miami -Dade County, Florida, and Florida law shall apply. • Professional Services Agreement Engineering and Land Surveying Services Page 14 of 18 SECTION 17 - INSURANCE AND INDEMNIFICATION The CONSULTANT shall not commence WORK on this Agreement until all insurance required by the AGENCY has been obtained. The CONSULTANT agrees and recognizes that the AGENCY. shall not be held liable or responsible for any claims, which may result from actions' or omissions of the CONSULTANT's actions. In reviewing, approving or rejecting any submissions or. acts of the CONSULTANT, the AGENCY in no way assumes or shares responsibility or liability of the CONSULTANTS or Sub- consultants, the registered professionals under this Agreement. The CONSULTANT shall maintain during the term of this Agreement the following insurance: A. Professional Liability Insurance in the amount of $1,000,000 with deductible per claim if any, not to exceed 5% of the limit of liability providing for all sums which the CONSULTANT shall become legally obligated to pay as damages for claims arising out of the services performed by the CONSULTANT or any person employed by him in connection with this Agreement. This insurance shall be maintained for three years after completion of the construction and acceptance of any Project covered by this Agreement. However, the CONSULTANT may purchase Specific Project Professional Liability Insurance which is also acceptable. B. Comprehensive general liability insurance with broad form endorsement, including automobile .liability, completed operations and products liability, contractual- liability, severability of interest with cross liability provision, and personal injury and property damage liability with limits of $1,000,000 combined single limit per occurrence for bodily injury and property damage. Any policy or policies shall name AGENCY as additional insured and shall reflect the indemnification provision contained in Section 20, below. C. Workman's Compensation Insurance in compliance with Chapter 440, Florida Statutes. D. The policies, except for Section 17 (A), above, shall contain a waiver of subrogation provision against the AGENCY and shall expressly provide that such policy or policies are primary over any other collective insurance that AGENCY may have. The AGENCY reserves the right to request a copy of the required policies for review. All policies shall contain a "severability of interest" or "cross liability" clause without obligation for premium payment of the AGENCY. E. All of the above insurance is to be placed with Best rated A -8 or better insurance companies, qualified to do business under the laws of the State of Florida. The CONSULTANT shall furnish certificates of insurance to the AGENCY prior to the commencement of operations, which certificates shall clearly indicate that the CONSULTANT has obtained insurance in the type, amount, and classification as required for. strict compliance with this Section and that no reduction in limits by endorsement during the policy term, or cancellation of this insurance shall be effective without thirty (30) days prior written notice to the AGENCY. ■ Professional Services Agreement Engineering and Land Surveying Services Page 15 of 18 Compliance with the foregoing requirements shall not relieve the CONSULTANT of his liability and obligations under this Section or under any other portion of this Agreement. SECTION 18 - AGREEMENT NOT EXCLUSIVE Nothing in this Agreement shall prevent the AGENCY from employing other CONSULTANTS to perform the same or similar services. SECTION 19 - CODES, ORDINANCES AND LAWS The CONSULTANT agrees to abide and be governed by all duly promulgated and published AGENCY, County, State and Federal codes, ordinances and laws in effect at the time of design which have a direct bearing' on the WORK involved on this project. The CONSULTANT is required to complete Public Entity Crimes Affidavit form (attached) pursuant to FS 287.133(3)(a). SECTION 20 — INDEMNIFICATION The CONSULTANT agrees to defend, indemnify and hold harmless the AGENCY and THE CITY OF SOUTH MIAMI from and against any and all claims, suits, damages, liabilities or causes of action arising during the term of this Agreement, arising out of, related to, or in connection with the performance or non - performance of any provision of this Agreement required of the Consultant, including,. personal injury, loss of life or damage to property and from and against any orders, judgements or decrees which may be entered, and from and against all costs, attorney's fees, expenses and lawsuits incurred in and about the defense of any such claim and investigation. SECTION 21— LIMITATION OF LIABILITY The AGENCY desires to enter into this Agreement only if in so doing the City can place a limit on the' City's liability for any cause of action arising out of the Agreement, sot that its liability will never exceed the agreed sum of $5,000. The CONSULTANT expresses its willingness to enter into this Agreement with CONSULTANT's,recovery from the AGENCY for any action or claim arising from this Agreement to be limited to $5,000. Accordingly, and notwithstanding any other term or condition of this Agreement, the CONSULTANT agrees -that the AGENCY shall not be liable to the CONSULTANT for damages in an amount in excess of $5,000, for any action or claim of the Consultant against the Agency or City or any third party arising out of this Agreement. Nothing contained in this paragraph or elsewhere in this Agreement is in anyway intended to be a waiver of the limitation placed upon the Agency's liability as set forth in Chapter 768, Professional Services Agreement Engineering and Land Surveying Services Page 16 of 18 Florida Statutes. Additionally, the AGENCY does not waive sovereign immunity, and no claim or award against the City shall include attorney's fees, investigative costs or pre judgement interest. SECTION 22 - ENTIRETY OF AGREEMENT This writing embodies the entire Agreement and understanding between the parties hereto, and there are no other Agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. No alteration, change, or modification of the terms of this Agreement shall be valid unless made in.writing and signed by both parties hereto, upon appropriate action by the Board of Commissioners. IN WITNESS WHEREOF, this Agreement is accepted on the date first above written subject to the terms and conditions set forth herein. ATTEST: Ronetta Taylor, Secretary. ATTEST: STATE OF FLORIDA ) CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY Charles D. Scurr, Executive Director CONSULTANT: ss: Acknowledgement of City of South Miami COUNTY OF MIAMI -DADE ) The foregoing instrument was acknowledged before me this day of 2001 by CHARLES D SCURR and RONETTA TAYLOR, Executive Director and Secretary, respectively of the CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY, on behalf of the AGENCY, who are personally known to me. Notary Public, State of Florida Print name: Commission No: STATE OF FLORIDA ) ss: Acknowledgement of Consultant COUNTY OF MIAMI -DADE ) ■ Professional Services Agreement Engineering and Land Surveying Services Page 17 of 18 The foregoing instrument was acknowledged before me this day of , 2001 by of , on behalf of the CONSULTANT. He is personally known to me or has produced as identification. Notary Public, State of Florida Print name: Commission No: APPROVED AS TO FORM John Dellagloria, General Counsel ■ Professional Services Agreement Engineering and Land Surveying Services Page 1S of 18 2001 iVaking n!!l �'�IEr7f_f.' i Y1.701'i7GCX� (J Grev,, Alac'. to LA: , WbiH and Aby INTER- OFFICE MEMORANDUM To: Honorable Chair and Date: November 29, 2001 SMCRA Board From: Gregory J. Oravec Subject: Meeting 12/03/01 — /0 SMCRA Director Multi- Family Housing Study A RESOLUTION OF THE CHAIRPERSON AND MEMBERS OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) ADOPTING THE "SOUTH. MIAMI COMMUNITY REDEVELOPMENT AREA MULTI- FAMILY HOUSING STUDY" IN CONCEPT. BACKGROUND & ANALYSIS One of the SMCRA's most important commitments is to the provision of high quality affordable multi - family housing. This commitment is evidenced by the SMCRA Plan, which calls for rehabilitation and construction of new multifamily units, and the Interlocal Agreement, which mandates the creation of new multifamily housing units. Unfortunately, current land use categories and zoning classifications severely restrict the Agency's ability to maintain this commitment. As a result, the Agency hired the Corradino Group to: ...assist it in fully achieving its housing goals ... [by] conduct[ingl a housing study which evaluates existing land use and zoning regulations, existing conditions and the needs of the community in order to recommend appropriate amendments .to existing regulations and to visually represent those recommendations. Since June, the Corradino Group has been working with citizens, developers and City, County and SMCRA staff to fulfill this objective. The attached draft plan shows that the stakeholders, working together as a team, have succeeded in meeting and exceeding the objective. The plan exhibits attractive, "do- able" designs, supported by realistic pro - formas, which would transform blight to a beautiful sight. The Study is still in draft form, and your comments would be greatly appreciated. The attached resolution only serves to adopt the Study "in concept," allowing staff to use it as the basis to propose code changes and pursue funding. sources. RECOMMENDATION Your approval is recommended. RESOLUTION NO.. A RESOLUTION OF THE CHAIRPERSON AND MEMBERS OF THE SOUTH "MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) ADOPTING THE "SOUTH MIAMI COMMUNITY REDEVELOPMENT AREA. MULTI - FAMILY HOUSING STUDY" IN CONCEPT. WHEREAS, the South Miami Community Redevelopment. Agency desired to create a master plan in order to best serve its duty to provide high - quality multi - family housing; and WHEREAS, the Corradino Group worked with citizens,:developers.and City, County and SMCRA staff to create such a plan. NOW, THEREFORE, BE IT RESOLVED BY THE CHAIRPERSON AND MEMBERS OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY: Section 1. That the "South Miami Community Redevelopment Area Multi - Family Housing Study" is hereby adopted in concept. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this ATTEST: SECRETARY READ AND APPROVED AS TO FORM: GENERAL COUNSEL day of , 2001. APPROVED: CHAIRPERSON„ ■CD O 0)' � y �m a y y ..LO_ m° .S 0 .V O G O o � ,�+v�- + ) "? o y > Q . �O V iO O • Cp . N �C v> = cm N pN o iN a N �G a`m 4 j v 'I �CII U L mC . G = rn cp-m 6 Q y aO ° o �� m o QN L c � .ain - n C_y ..fl 00)-00 U = O °)C O CL O )1) E2_0 c ° tmn . �°-'. �`� ' •�N �T .pO �o' � o � °L° ) tN -cc V3 a � Q a o- o ipQ a . > m � .0 b= � m a o o = MzE E E cu E ' LO L lO Ec �0 -O a Q O ) ° > � N�O O p �> -T.5; ---06 a z 0 cn caO C: .j O 7 o- 0 CO CD ca a) a) N O 0) 2 N n N -- O C m a o CD R O U O N= C6 O' 2 N .. 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Ce .. ntraiPiace,. ,, 6 final si m Ha!�eGateway...... o 0 O O O o o Contributors © This report was funded by the City of South Miami Community Redevelopment Agency. o Special thanks to 0 Q South Miami residents and workshop participants © South Miami Community Redevelopment Agency Q Julio Robaina, Chair and Mayor of the City of South Miami Q Horace G. Feliu, Vice - Chairman David D. Bethel, Commissioner James Bowman, Commissioner Q Charette Plummer, Commissioner Q Mary Scott Russell, Commissioner Randy G. Wiscombe, Commissioner O Q South Miami CRAAdvisory Board Q Lee Perry, Chairman Rita Llado, Vice-Chair Q Charles J. Foschini Q Marshall Hannah Q William David Tucker, Sr. Q Charles Scurr, Executive Director Q Greg Oravec, SMCRA Director Richard Lorber, Director of Planning and Zoning Jon Dellagloria, SMCRA Legal Counsel O O 0 O 0 0 0 0 0 0 o 0 0 i 1 r� C1 , O O O O O O O O O O O O O 1. Introduction 0 o o . 0 0 0 0 0 0 0 0 o 0 0 o o o . 0 0 o o a n 0 o 0 1. Introduction 0 Q The South Miami Community Redevelopment Agency ( SMCRA) was o created to enhance the quality of life in the 189 acre redevelopment area. As part of this mission, the SMCRA has commited to improving and Q upgrading the exisitng housing and increasing the opporturiites for af- fordable multi - family housing units, and thereby enhancing the overall quality of life in South Miami. This report provides an analysis of infill o housing and retail opportunities within the redevelopment area and rec- ommends strategies to revitalize the district. Created in part with the © SMCRA staff and the City's consultant, the Corradino Group, this report is organized into five sections that follow the process of the project: O © The Existing Conditions section explains the initial analysis © that occured at the beginning of the project. Once these ideas were established, the consultant was able to ask for public in- put, which is summarized in the Workshop Summary section. Q Workshop participants used examples of housing types to cre- ate a vision for their neighborhood, which is summarized under Housing Types: precedents and prototypes. The culmina- tion of these efforts is found in the Recommendations section. Q The final Summary section summarizes the new housing distrubution, recommends zoning changes, and provides a list © of definitions used in the financial analysis. A brief Executive Q Summary is provided as a companion to this document. O O O O . O O O O O O O O 0 0 o 'o 0 0 Q Page 1 QTHE CORRADINO GROUP 11.2001 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 2. Existing Conditions a 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o a 2. Existin g Conditions issues ,vim zk � "1� g P _'l a a'a 1 K, re i. isIS &, y 8. -s Or 'S:L Y a � S ' l ` i k y I � i S«z The City of South Miami and South Miami Community Redevelopment Agency (SMCRA) staff worked with the consulting firm, The Corradino Group, to prepare this study. Initially, the SMCRA staff and consultants conducted site visits to prepare a preliminary list of potential redevelop- ment sites. These sites were either vacant, blighted or represented an inefficient use of land. They signified an opportunity to improve existing uses, increase affordable and high quality multi - family housing, and en- hance the quality of life in the neighborhood. A preliminary existing conditions analysis map using the City's geographic information system data, further helped in selecting potential sites. It illustrated the predominance of churches along 59th Place (or Church Street) as well as the location of existing multi - family housing. It also showed the neighborhood's close proximity to the Metrorail and the two neighborhood parks. Finally, the diagram illustrated activity nodes and important streets. From this, the staff and consultants were able to select PlevQnsitpo to present at a public w r soon Page 3 -H Er C ^RRADI ?�io GRcuF, 11:.200 SMCRA Boundary 71 i Existing Multi- family Housing Metrorail Parks Churches in Activity Nodes and Connectors Indutrial Zone S«z The City of South Miami and South Miami Community Redevelopment Agency (SMCRA) staff worked with the consulting firm, The Corradino Group, to prepare this study. Initially, the SMCRA staff and consultants conducted site visits to prepare a preliminary list of potential redevelop- ment sites. These sites were either vacant, blighted or represented an inefficient use of land. They signified an opportunity to improve existing uses, increase affordable and high quality multi - family housing, and en- hance the quality of life in the neighborhood. A preliminary existing conditions analysis map using the City's geographic information system data, further helped in selecting potential sites. It illustrated the predominance of churches along 59th Place (or Church Street) as well as the location of existing multi - family housing. It also showed the neighborhood's close proximity to the Metrorail and the two neighborhood parks. Finally, the diagram illustrated activity nodes and important streets. From this, the staff and consultants were able to select PlevQnsitpo to present at a public w r soon Page 3 -H Er C ^RRADI ?�io GRcuF, 11:.200 a Q �r 0 0 Workshop Summary 3. Workshop Summary infill housing opportunities a v A separate meeting was held on August 23, 2001, for residents of the public housing complex, to introduce several ideas for improving the ap- pearance and function of their homes. This was done prior to the work- shop to give residents an opportunity to ask questions and voice con- cerns specific to their homes, Residents were quite pleased with prelimi- nary sketches and were comfortable in supporting the plans as long as they were guaranteed placement once the new homes were completed. On August 25, 2001, the public was invited to comment on a list of eleven sites for infill housing and retail opportunities. Participants at the August 25th workshop represented residents of the redevelopment area, public housing development and other city neigh- borhoods. Nearly all participants enthusiastically supported redevelop- ment efforts and enjoyed lively group discussions to share new ideas. They selected six sites in addition to the public housing site, ranked them in order of importance, and developed their vision for infill development on the selected sites. The following pages contain comments from each of the six groups including their recommendations for some sites and accompanying drawings. Page 5 20C yp UU,_ Page 6 Lsv, M i N The following comments were provided by participants at the public work- shop. Participants were asked to answer several questions regarding what they looked for in an improved neighborhood, Then participants were asked to prioritize the sites and begin discussing the vision for the selected sites. Not all groups answered all questions. 1. An "Urban Design Code" of best practices should be created for the area - addressing standards for streets' use, height, design elements, etc. 2. The SMCRA should be enlarged to include properties across the streets of 62nd Ave and Sunset - to the rear property line. 3. At the enlarged western edge (west side of 62nd Ave) the CRA should transition from mixed use commercial zoning to multifamily (townhouse /rowhouse) . This "western buffer" will allow a more graceful transition from commercial to the existing single family residential use. The commercial use should integrate with the transitional multifamily, addressing aesthetic, pedestrian, safety and related concerns. The already disrupted traffic flows should be addressed simultaneously. 4. Single family residential should be preserved in the area - keep - ing pride of place in some sections. 5. Traffic circles should be encouraged as preferable to stop signs and traffic lights. 6. The Harris project (in current form) should go forward as consis- tent with area objectives. Site One (NE corner of Hardee and 62nd Ave): Retail is viable, Sites Three, Four & Five (Intersection of Church and Hardee): This is an important public space - offering punctuation and fo- cal point to Church Street. The north side of the intersection is an important civic space, the current church use should be encouraged and expanded, The south side of the intersection is a good site for mixed use, multifamily residential development. Site Eight (Anthony Abraham shopping center): Given that the University of Miami has an option on the property, care should be taken that the City ensures U of M's (or others') plans produce space integrated with the surroundings - not iso- lated from it. Site Nine (7+ acre public housing parcel spanning Church street at 68th Street): r� Redevelopment of the entire parcel should be encouraged, with the fol- lowing elements: Private ownership and rental (both publicly assisted and other - wise) should be in approximate 50/50 balance to allow rentals to be integrated with fee - simple, reducing negative stigma for rent- als and allowing the advantages of ownership to extend parcel - wide, Excellent, close management of the properties - especially the rental portions - should be designed in and maintained vigilantly to avoid the rentals from "pulling down" the fee simple proper- ties. Site Ten (block due north of the post office): Possible "town center" block - offering retail (including CRA in- centive assisted) on the ground floor, office on the second floor and residential on additional third and perhaps fourth floors. Green space should be included in the block's design. Site Eleven (block of 66th Street due north of Murry Park): The proposed access to Murry Park should be encouraged. Single family residential use (as exists) should probably be main- tained. An exception, to notions of opening access and integrating adja- cent uses, might be allowed between site eleven and Murry Park to the south, allowing substantial landscape buffering. group What do you look for in a place to live? Close to work/action Close to transportation Commercial uses for daily activities Mixed -use with commercial on first level of apartment buildings Parks and mini -parks like Cocoplum Circle Safety Parking Daycare Where should new multi - family housing developments be built? Top five properties: 7, 9, 10, 4, 11 Sites 7 and 9 should be combined to form a mini-park. Should include homeownership and a spontaneous mix of uses. Site 4 should include large townhouses Site 11 should include two rows of townhouses Site 10 should be mixed -use with apartments Page 7 1 Page 7 Page 8 7 _ ' ao,uP group three What do you look for in a place to live? Conveniences to our schools, parks, stores, churches, libraries, Laundromats, cleaners Safety for children with a police substation, good lighting, good neighbors Mixed- income people, working people Community Center for all ages and drug -free Where should new multi - family housing developments be built? Top properties: 9,10,11, 6, 5, 3, 8 Site 10 could be used for stores below and offices above We want affordable and quality homes so we can have a mixture of people of different groups Site 9 will have single family housing, courtyard apartments with about 35 units, porches on homes. Remove the hills on Lee Park, increase bicycle police patrol. Townhouses that have al- leys should include a gate for safety. We can put townhouses on the vacant lot between the churches and SW 66th Terrace. Site 11 Buy the homes to make the park larger. Where would these people relocate? Provide transportation for children group four Where should new multi - family housing developments be built? Top properties: 1, 4, 5, 7, 9, 11 Site One: 2 -story townhouse with a plaza entry on the corner, a courtyard and parking Site Seven: Create a plaza between a new townhouse structure and the ex- isting church Site Eleven: Build a two to three -story duplex structure around a central courtyard Site Ten: Three -story mixed -use with commercial on the first floor and resi- dential above F ,6 yA Page 8 7 _ ' ao,uP group three What do you look for in a place to live? Conveniences to our schools, parks, stores, churches, libraries, Laundromats, cleaners Safety for children with a police substation, good lighting, good neighbors Mixed- income people, working people Community Center for all ages and drug -free Where should new multi - family housing developments be built? Top properties: 9,10,11, 6, 5, 3, 8 Site 10 could be used for stores below and offices above We want affordable and quality homes so we can have a mixture of people of different groups Site 9 will have single family housing, courtyard apartments with about 35 units, porches on homes. Remove the hills on Lee Park, increase bicycle police patrol. Townhouses that have al- leys should include a gate for safety. We can put townhouses on the vacant lot between the churches and SW 66th Terrace. Site 11 Buy the homes to make the park larger. Where would these people relocate? Provide transportation for children group four Where should new multi - family housing developments be built? Top properties: 1, 4, 5, 7, 9, 11 Site One: 2 -story townhouse with a plaza entry on the corner, a courtyard and parking Site Seven: Create a plaza between a new townhouse structure and the ex- isting church Site Eleven: Build a two to three -story duplex structure around a central courtyard Site Ten: Three -story mixed -use with commercial on the first floor and resi- dential above group five Where should new multi - family housing developments be built? Top properties: 1,2,3,4,5,9,10 What do you look for in a neighborhood? A better place to live Want to look like everywhere else Should have local amenities such as retail, church, post office Strong police presence What do you look for in a place to live? Porch with a backyard Three to four bedroom home with two baths Recreational amenities Something that is affordable Residents want to able to return to their homes Site 3: Pocket park on vacant lot for residents � � I 1 This group was primarily developers. They had the following general comments: Create a safe, healthy place to live Residents are willing to relocate temporarily if they know they're returning Residents should be self sufficient Involve the residents Provide parking, also on- street parking Give public housing residents priority for off-site single family housing Prices need to be affordable Encourage homeownership Keep good public spaces Conduct assessment of existing residents Site One: Single- family house Site Two: Single family house Sites Three to Five: Mixed -use with sufficient parking m®® Workshop participants selected housing forms based on a series of hous- ing examples presented during the first half of the workshop. The more preferred forms were used to develop detailed site plan recommenda- tions and are referred to as housing precedents and prototypes. Page 9 C J J J O D O O C O O O O O O O 0 4. Housing Types: 0 4.1 precedents a 4.2 prototypes 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 n n 4. Housing Types Housing types are examples of housing forms. The precedents, de- scribed in Section 4.1, are housing forms determined'to be useful ex- amples for this study. They were selected by workshop participants to be considered in the redevelopment area. The prototypes, described in Section 4.2, are based on these precedents and have been drawn ac- cording to the parameters of South Miami's zoning code. There are six prototypes or templates, that correspond to the recommended site plans . following this section. 4.1 precedents The housing types represent a palette of options for redevelopment. Rec- ommendations for selected sites do not include all types listed in this sec- tion, but suggest several that may be appropriate. These building precedents were used as inspiration in developing site plans within the SMCRA. They include: - townhouses - rowhouses - bungalows - charleston houses - duplexes mixed -use apartments and retail - mixed - income housing Page 11 THE CORRADINO GROUP 11.2001 W Page 12 F"'S-r FLoom secaND PLUCK AREA PER ILOCIt SC 4LE 4 fi 2 —q0 F €ES HOUSES PATKO) -- -I- - -u--- GREAT RCCM CHEN T=77 'F7 I I'Tt REwAsr ENTRY UT F---- i GARAGE LOWER LENTL UPPER LENTL 9.65 Page 13 Page 14 re •.. � 4 ` Ar� .d � A 1 d iqd ^• h� «� ��,,,+'�.��y• = "�^S "sfif ",�}���� �'etiY�'a '�`.?^� 6"r��W�S"'� q� A Page 15 Page 16 bunga�ows -P�Y-_Cm t e�K 14: Page 9 7 fl HALL -I loom le iq I X-2 I -P�Y-_Cm t e�K 14: Page 9 7 LEAgB i+ x l :6 O +EAY GLOS. ROOM "Q,.00M �1N)N4� 7?AOM i 12 -0,X 14,c> t-iokti�o CLOS 3-iAL �_ C�A73 SS eckc "'" _�w1 NCj Ij --` 'IZOO1!4; 9�a 15 ia%:6. ROOM 72-6 %i6@� S�ORCN xzowF. � 76.24 GOC.. �' Roo Second floor plan. First floor plan. Page 18 �s j. ED Page 19 Page 20 duplexes Page 21 tl mixed-use apartmen and ray Page 22 2„ T Today the Village of Techwood (Centennial Place) is a highly desirable living environment where public housing is indistinguishable from market rate housing, Originally constructed in 1936, Techwood Homes was the first federally funded housing project in the United States. By the mid - 1980s, poor design, inadequate resident screening, lack of maintenance and proper management resulted in the deterioration of the housing project. 900 units of new, mixed - income housing 360 units of market rate housing (40 %) ® 360 units reserved for public- housing eligible families (40 %) 180 units reserved for other low and moderate income families (20 %) ® 43 percent of residents have incomes greater than $35,000 per year ® 20 percent of housing residents have incomes greater than $55,000 per year rental success Location is in an attractive and highly accessible neighborhood ® Visually appealing project that does not look like a public housing project, but rather a class A rental ® Well managed, particularly with respect to resident screening Pool and clubhouse with fitness room ® New K -5 Elementary School with a math and science emphasis Georgia Tech /Atlanta Public Schools collaboration . New state of the art YMCA, including day care center and youth leadership program • New retail center anchored by a national grocery store Rent and Expense Comparisons of Hope VI and Class A Apartments in Atlanta Average Rent per Annual Operating Construction Costs Square Foot Expenses per Unit Per Unit Avg.Class A $.76 $3,700 n/a Centennial $.89 $3,600 $73,000 - $73,000 Page 23 r �xt7 ,yo. .F P w � ,r+ N_ �e OR } a Rent and Expense Comparisons of Hope VI and Class A Apartments in Atlanta Average Rent per Annual Operating Construction Costs Square Foot Expenses per Unit Per Unit Avg.Class A $.76 $3,700 n/a Centennial $.89 $3,600 $73,000 - $73,000 Page 23 r� i {�'• CIF I �t es, ti�I £ 4 i�"' �� °�:�,. Mf s i v' S� �,{ � {. Page 24 The cramped, no frills, barracks -style two -story buildings which dot NW 22 Avenue symbolize the stigma of public housing. Scott homes, built in 1954 with 754 dwellings units, is the largest public housing development in Florida. Over a decade later Carver Homes, consisting of 96 units, was constructed. Although both of these public housing developments were constructed to meet the rising demand for affordable housing at the time, by modern standards the developments were antiquated, the units were too small and the density, too high. revitalization goals • Reduce on -site density by 56 %. • Decrease the concentration of low- income families. • Elimination of transportation barriers. • Restore traditional street and sidewalk patterns. • Replace multifamily housing with one and two -story townhouses and single family homes. hope VI lessons learned • "The question of if and where to relocate became the first chance many residents ever had to make a major decision about their own lives," (Doug Faust, assistant director for housing operations) • Level of trust toward the housing authority was low, due to decades of bad feelings and broken promises. • Residents of Techwood /Clark Howell expressed concern that more affluent family would displace them. • In August 1996 all 667 of the former families of Techwood /Clark Howell who were still eligible for public housing were invited to apply for replacement housing of the 345`who responded, only 78 moved back, 169 chose to remain in section 8 housing. =I r, I The prototypes, in Section 4.2, are versions of the previously described precedents and are specific to the selected infill sites. These prototypes have been developed as templates for the SMCRA with respect to the specific zoning requirements of the City. The six templates include: -townhouses •rowhouses • bungalows • charleston houses • duplexes • mixed -use Page 25 townhouse prototype mmwm�,� - -\,_4 - - - - - -R- Page 26 5. Recommendations 5. Recommendations During the workshop, participants ranked sites in order of priority. In addi- tion to the public housing site, six sites were selected and ranked as fol- lows. 1. South Miami Gardens 2, Hardee Courts, SW 64th Street between 59th Place and 59th Avenue 3. Madison Square West, SW 64th Street between SW 60th Avenue and SW 59th Place 4. Madison Square East, SW 64th Street and SW 59th Place 5, Terrace Crossing, SW 66th Street, SW 59th Place 6. Central Place, SW 64th Street between SW 59th Place and SW 59th Avenue 7, Hardee Gateway, SW 62nd Avenue and SW 64th Street The following section describes each of these sites and illustrates the vision for an improved neighborhood. This vision was initiated by the public during the workshop, and solidified after professional analysis. The consultant developed recommendations that maximize available land to increase the total number of new housing units. In addition, the housing incorporates New Urbanist principles, which value the pedestrian and ef- ficient design. In some cases, recommendations include mixed -uses, that is retail with residential in the same building. This is most prevalent on 59th Place. Additionally, housing recommendations have been financially structured to be affordable. The cost of land, size of units, and construc- tion costs are all structured to enable the vision's success, Implementa- tion is the goal Page 33 9 an 19 Tur, W-rl P- M-1 7. Hardee Gateway 5. Terrace Crossing 3. Madison Square East 4. Madison Square West J-N South Miami Gardens ,* Is The following disgram illustrates site plans for slected sites wihtin the SMCRA, ranked in order of priority. 1 r 9%,�,� f y ! fill B ill ■ i 1 it ® �' ,�� 7 t� ■ ■ ■ : i ■ 1 ® n a ■ ® ■ all Jim i a, ■ ll � s — -- IF, SAW l MINI OWN 1011M " ___.._ _.. '... _. -' � `Eiavo-n - _ .� i4" o<• - r. moo-' o. _..- --- ___ _ _ 4w IIIIIIIIHIM111, Page 35 i Sir The public housing site is the most important redevelopment site in the South Miami rede- velopment area. It occupies approximately 7- acres, and currently contains fifty -eight housing units and a small school on the north- west corner of the site. The site is zoned RM -18 multi - family, for 18 units per acre, but is underutilized at approximately 8 units per acre, The current units have the physical ap- pearance of being "project" housing and have a detrimental influence on the community. Ad- ditionally, the relationship of the buildings to the land is inefficient, Buildings are at 45 degree angles to the street which creates awkward exterior spaces. This makes it diffi- cult to survey the area for security purposes. South Miami Gardens Existing View Page 37 'a ESL ........ .... Page 37 South Miami Gardens Recommendations New Construction South Miami Gardens is owned and operated by Miami -Dade. The City feels it is important to include South Miami Gardens in the redevelopment initiative because it is a core piece of the redevelopment area. It is the geographical center of the neighborhood, but its size alone makes it a key component of the redevelopment effort, Its redevelopment has the po- tential to ripple through the entire SMCRA. 2 The SMCRA staff and consultants met with County housing staff on sev- eral occasions to discuss options for the site's redevelopment. Of critical importance was obtaining community and residential support for any rec- ommended changes. All residents should have the opportunity to return to the improved South Miami Gardens. In addition, by local law, all resi- dents must be given a place to live. Page 38 T,,E 5' ei VIA X 2 South Miami Gardens Given these parameters and the significance of this parcel, there are three scenarios for South Miami Gardens: newconstruction at 18 units per acre, new construction at 24 units per acre or complete rehabilitation with no demolition. The new construction scenarios would use similar configura- tions, but differ in unit size. Units would include two to four bedroom apartments all with two baths averaging 900 to 1300 square feet, and three bedroom townhouse with two and two and a half baths at 1250 to 1400 square feet. The less dense version would feature more large units. The rehabilitation scenario would involve re- designing the parking lots and improving the building facades, as well as extensive interior renova- tion including a/c and appliances, plumbing, and cosmetic improvements. New construction at 24 units per acre would create the greatest number of new units and would enable a 30% low income and 70% market tenant mix. This is an advantageous ratio for balancing mixed income housing because it provides a number of low- income households, creating a more diverse community, while maintaining marketability. This option would also allow for owners and renters to further diversify the population. The layout of the scenario is equally as compelling. It reconfigures build- ings to face the street and breaks the super block into smaller blocks to seamlessly blend into the adjacent neighborhood blocks. In this scenario, South Miami Gardens becomes indistinguishable from other homes. xv a �r I WGVV VVI IJLI UVLIVII I %VVVI IVUJG Page 39 South Miami Gardens Redevelopment Analysis New Construction at 18 Units per Acre: Land Use Information Housing Information Site Area: 300,000 sq. ft or 7 acres + school Housing Typology: Apartments/Townhouses Lot Description: na Average Sales Value: $99,488 2000 Assessed Value: $3,831,195 Estimated Acquisition: na Land Cost Ratio: 8.4% Estimated Market Value: $1,050,000 Unit Land Cost: $8,333 Value per Lot: ha Average Unit Size: 1,137 Value per sq. ft.: $3.50 Avg, Sales Value PSF $87.54 Total Dwelling Units: 126 Construction PSF: $55.00 Total Retail Units: 4 Garage: s u rface Project Density: 18.0 units per acre No, Stories: Two and Three (32'6" max) FAR: .49 Parking Ratio Res.: 1.75,spaces per unit; 220 spaces Alley-, yes Parking, Ratio Comm.: 1 space per 250 sf; 14 spaces Residential Program Unit No. No. Units Size (sf) Bed /Bath Price PPSF Cohdo/Apts. A 38 9150 2/2 $87,100 $91.68 B 48 MOO 3/2 $97,910 $89.01 C 10 1,300 4/2, $108,900 $83.77 Subtotal 96 1,061 $94,776 $89.29 Townhouses D 10 1,250 3/2 $105,100 $84.08 E 16 1,400 3/21/2 $116,500 $83.21 F 4 LEM 3/21/2 $130,500 Subtotal 30 1,376 $ 115,567 $83,22 Grand Total 126 1, 136 $ 99,488 $87;54 Commorcial'Program Retail 4 900 Y2 $81,000 $90.00 *please refer to page 67 for additional definitions Page 40 T-- CORRAD�No GRoup 1, 1.20C / New Construction at 24 Units per Acre Land Use Information Housing Information Site Area: 300,000 sq. ft or 7 acres + school Housing Typology: Apartments/Townhouses Lot Description: na Average Sales Value: $91,574 2000 Assessed Value: - $3,831,195 Estimated Acquisition: na Land Cost Ratio: 8.2% Estimated Market Value: ` $1,260,000 Unit Land Cost: $7,500 Value per Lot: na Average Unit Size: 1,055 Value per sq. ft.: $4.20' Avg. Sales Value PSF :$86:82 Total Dwelling Units: 168 Construction`PSF: $50.00 Total Retail Units: 4 Garage: surface Project Density: 24.0 units per acre No. Stories: Two and Three (32'6" max) FAR: .60 Parking Ratio Res:: 1.5 spaces per unit; 252 spaces Alley: Yes Parking Ration Comm.: 1 space per 250 sf; 14 spaces Residential Program Unit No. No. Units Size (sf) Bed /Bath Price PPSF Condo /Apts. A 50 900 2/2 $81,500 $90.56 B 66: 1,000 3/2 $97,900 $87.90 C 12 11100 4/2 $93,500 IL5.00 Subtotal 128 970 $85,925 $88.55 Townhouses D 20 1,250 3/2 $104,400 $83.52 E 20 1,400 3/2 $114,900 $82.07 F 0 1.600 312'/ $0 $0 , Sub -Total 40 1,325 $ 109,650 $82.75 Grand Total 168 1,054 $ 91,574 $86.82 Commercial Program Retail 4 900 % $72,000 $80.00 *please refer to page 67 for additional definitions Page 41 � _ __�' � _ _ I __._ �� -, - � -� -__ i__ - - -�; i I `M1 W I Redevelopment Analysis Rehabilitation Alternative: Land Use Information Housing Information Site Area: 300,000 sq. ft or 7 acres +school Housing Typology: ` Renovated Apartments 'Lot Description: na Average Sales Value: na 2000 Assessed Value: $3,831,195 Estimated Acquisition: na Land Cost Ratio: na Estimated Market Value: $1,400,000 Unit Land Cost: na Value per Lot: na Average Unit Size: na Value per sq, ft.: na Avg. Sales Value PSF: na Total Dwelling Units: 58 Construction per unit: $51,938 Total Retail Units:: 0 Garage: surface Project Density, 8 units per acre No. Stories: Two and Three Parking Ratio Res.: 1.5 spaces per unit; Alley, Yes Construction Costs Item Total Cost Cost per Unit Central Air $256,000 $4,400 Interior Renovation $1,160,000 $20,000 Exterior Painting $48,500 $836 Landscaping $174,000 $3000 Redesign' Parking $200,000 $3450 Security Access System $95,000 $1640 Appliances $232,000 $4000 Hurricane Impact Glass ` $412,500 $7112 Exterior Renovation $435,000 7500 Total Cost $3,012,500 $51,938 Existing Residential Program Unit No. Noe Units Size (sf) Bed - A 12 1070 2 B 29 1145 3 C 12 1376 4 D 5 1577 5 "please refer to page 67 for additional definitions Page 43 �'ia_ uvRR,-? D 'rtiio GRou,? X01 ^, 2. Hardee Courts SW 6411 Street between SW 59th Place and SW 59th Avenue Hardee Courts SW 6411 Street between SW 5911 Place and SW 5911 Avenue Existing Views Page 45 MmOMBIWAGril I' SW 6411 Street between SW 59th Place and SW 5911 Avenue Recommendations The solution was twelve, two - story, courtyard rowhouses each with two parking spaces and small rear yards. The units range from two to three bedrooms each with two baths. They vary in size from 950 to 1350 square feet. The houses front the street with parking in the rear to match the higher density commer- cial and multi - family townhouses across the street. Hardee Courts has the opportunity to be a jewel at the intersection of SW 6411 Street and 59th Place. The strategy in developing this concept was to build an attractive multifam- ily housing complex that enhanced quality of life for residents living within the complex as well as benefit residents outside of the com- plex. Page 46 C N .... Il.'ltl'tl'1.FJ xyyK� �J� )kAfit }d3 "' SW 6411 Street between SW 59' Place and SW 5911 Avenue Redevelopment Analysis Land Use Information Housing Information Site Area: 32,392 sq. ft or .74 acres Housing Typology: Townhouse Lot Description: 5 @ 60'' x 105' Avg. Market Sales Value: $104,500 2000 Assessed Value: $197,754 Estimated Acquisition: $300,000 Land Cost Ratio: 6.0% Estimated Market Value: $75,000 Market Unit Land Cost: $6,250 Value per Lot: $15,000 Average Unit Size: 1,250 sq. ft. Value per sq. ft.: $2' .32 Average Sales Value PSF: $83.60 Total Dwelling Units: 12 Construction PSF: $50.00 Total Retail Units: 0 No. Stories: one and two (22'6" max) Project Density: 16.2 units per acre Garage: no FAR: .46 Parking Ratio Res.: 2 spaces per unit; 24 spaces Alley: no Residential Program Unit No. No. Units Size (sf) Bed/Bath Price PPSIF A 2 950 2/2 $83,000 $87.37 2 1,150 3/2 $96,000 $83.48 C 8 1,350 3/2 1112,000 ILE Total 12 1,250 $104,500 $83.60 'please refer to page 67 far additional definitions Page 47 3® Madison Square West SW 6411 Street, SW 601h Avenue and SW 59t1 Place Madison Square West was ranked third for redevelopment. It contains ten lots at approximately 1.3 7 acres sev- .. eral eral vacant lots, single - family homes, multi - family housing, a storefront church' building, and a convenience store. The majority of the lots are currently zoned i, tA, "Neighborhood Retail" (NR). Two addi- tional lots on SW 6011 Avenue would be included in either the current zoning or a " new zoning designation. The uses are too varied to work together and represent a missed opportunity for development,,t q This corner could be developed in con- junction with Hardee Courts and Madi- son Square East mentioned on page 50 ` for a strong anchor for the redevelopment - initiative along Church Street. Ani y Page 48 H �4 mow\ m@ # � =cce� a «a cac<a « 22w SW 6411 Street, SW 6011 Avenue and SW 5911 Place Recommendations Madison Square West is an important site be- cause of its large size and location on the main, neighborhood street. Planned improvements to Church Street will help enhance this site once it is redeveloped. Therefore, this site has the potential to invigo- rate the neighborhood in conjunction with all the other planned improvements, Madison Square West represents and incredible opportunity to create an anchor for this end of Church Street when combined with redevelopment efforts on Hardee Courts and Madison Square East, de- scribed on page 50. All recommendations in this report support Church Street as a prominent avenue by introducing retail & multi -story build- ings that can rejuvenate the street. The strategy for Madison Square West includes twelve townhouses and eight apartments each with parking spaces. In addition, the site will have four units of retail fronting Church Street. The townhouse are all three bedrooms two and half baths ranging in size from 1250 to 1350 square feet. The apartments are all three bed- room two baths at 1100 square feet. This con- figuration will establish Church Street as a mid to high density street with affordable, attractive housing and supporting retail. x 10' setback � r�4 ,. 5° setback - 7 Page 50 6. Final Summary SW 6411 Street, SW 60t1 Avenue and SW 5911 Place Redevelopment Analysis Land Use Information Housing Information Site Area: 60,000 sq. ft or 1.37 acres Housing Typology Apartments/Townhouses Lot Description: 10 @ 50'x 120' Average Res. Sales Value: $109,837 2000 Assessed Value: $344,455 Estimated Acquisition: $500,000 Land Cost Ratio: 7.0% Estimated Market Value: $200,000 Market Unit Land Cost: $7,692 Value per Lot: $20,000 Average Unit Size: 1,220 Value per sq. ft.; $3.33 Average Sales Value PSF: $90.03 Total Dwelling Units: 20 Construction PSF: $55.00 Total Retail Units. 6 No. Stories: Two and Three (32'6" max) Project Density: 14.6 units per acre Parking: surface FAR: .47 Parking Ratio Res.: 15 spaces per unit; 30 spaces Alley: yes Parking Ratio Comm.: 1 space per 250 sf; 16 spaces Residential Program Unit No. No. Units Size (sf)l Bed /Rath Price PPSF Townhouses A 6 1,250 3/21/2 $112,110 $89.69 B 6 1,350 3/21/2 $118,110 $67.49 Apartments C 8 1,100 3/2 $101,925 JL2.66 TotallAvg. 20 1,220 $109,837 $90.03 Commercial Program Retail 6 600 % $54,000 $90.00 *please refer to page 67 for additional definitions Page 51 4. Madison Square East SW 6411 Street and SW 59th Place Madison Square East is the fourth priority for re- development, This site consists of four lots with a five -unit multi - family structure, of approximately one half acre. The lots are zoned Neighborhood Residential (NR) for a more intense, mixed -use development, The existing building is in poor condition and does not enhance the neighbor- hood. This site could be developed in conjunc- tion with Hardee Courts and Madison Square West as part of the anchor described in previous' sections. This anchor on Church Street will help create the community's vision for redevelopment, Page 52 Madison Square East SW 64t' Street and SW 59t' Place Existing Views .. .... . . I A 2-L-, Page 53 F T7 .. .... . . I A 2-L-, Page 53 SW 6411 Street and SW 5911 Place Recommendations Strategies for improving this site are similar to those for the Madison Square West site including townhouses and retail fronting Church Street. The two sites should use similar redevelopment treat- ments to establish a more prominent and consis- tent product. Because of Madison Square East's smaller size, it will accommodate fewer housing units, but will function as part of the larger devel- opment across the street. Therefore, the recommendations includes five 900 square foot apartments and seven 1200 square foot apartments each with two parking spaces. There is also space for three units of retail with sufficient parking. The buildings will be between two and three stories high to match the developments across the street and create texture and diversity in the building facades, SW 6411 Street and SW 5911 Place Redevelopment Analysis Land Use Information Housing Information Site Area: 22,000 sq. ft or .51 acres Housing Typology: Apartments Lot Description: 4 @ 50'x 110' Average Sales Value: $97,958 2000 Assessed Value: $107,549 Estimated Acquisition: $200,000 Land Cost Ratio: 5.4% Estimated Market Value: $80,000 Unit Land Cost: $5,333 Value per Lot: $20,000 Average Unit Size: 1,075 Value per sq. ft.: $3.63 Avg. Sales Value PSF: $73,26 Total Dwelling Units: 12 Construction PSF: $50.00 Total Retail Units: 3 Parking: surface Project Density: 23.5 units per acre No, Stories: Two and Three (32'6" max) FAR: .67 Parking Ratio: 1.75 spaces per unit; 21 spaces Alley: no Parking Ratio Comm.: I space per 200 sf; 9 space Residential Program Unit No. No. Units Size (sf) Bed/Bath Price PPSF Apartments A 5 900 2/2 $84,040 $93.38 Q 7 �1200 3/2 $107,900 I89.92 Total 12 1,075 $97,958 $91.12 Commercial Program Retail 3 600 Y2 $54,000 $90Z *please refer to page 67 for additional definitions Page 55 SW 6611 Street, SW 5911 Place, SW 67t1 Street and SW 5811 Place Terrace Crossing was ranked fifth in order of importance for redevelopment. This site is lo- Terrace Cross'hig SW 6611 Street, SW 5911 Place, SW 6711 Street and SW 5811 Place Existing Views il ma MM MM'�.-M-MM WWI ME e-j Page 57 SW 6611 Street, SW 5911 Place, SW 67th Street and SW 5811 Place Recommendations Terrace Crossing is a small site with a tremen- dous amount of potential. Its location on Church Street between the Madison Square East site and South Miami Gardens make it an excellent candidate for redevelopment. There is a general consensus that the former pool hall located on this property, should be completely removed. This would create a new space adjacent to the church which could best be used as a public park or plaza. Presently, residents use the existing building as a gath- ering space to play chess and visit with friends. A proper park would provide residents with an attractive, safe place to enjoy that was also attractive. The remaining land includes one existing home, which should remain, and two vacant lots. Greater Miami Neighbrhoods, will build two single family homes on these sites to match the single family homes across the street. Page 58 ...,_. -_iNC - SW 6611 Street, SW 5911 Place, SW 6711 Street and SW 58t1 Place Redevelopment Analysis Land Use Information Housing Information Site Area: 32,300 sq. ft or .74 acres Housing Typology: Townhouses Lots 9,10,11: 3`@ 50'x 120'; 2 @ 50'x 143' Average Sales Value: $ 2000 Assessed Value: $249,779 Estimated Acquisition: $400,000 land Cost Ratio: % Estimated Market Value: $ Unit Land Cost: $ Value per Lot; $ Average Unit Size: Value per sq. ft.: $ Avg. Sales Value PSF: $ Total Dwelling Units: 6 Construction PSF: $ Total Retail Units: 0 Parking; surface FAR: Project Density: units per acre No. Stories: Two (22'6" max)' Parking Ratio: 20 spaces per unit Alley: yes Parking Ratio Comm.: na Residential Program Unit No. No. Units Size (sQ Bed /Bath Price PPSF Single Family A 1 2 $ *please refer to page 67 for additional definitions Page 59 6. Central Place SW 6411 Street between SW 59th Place and SW 5911 Avenue Central Place is the sixth priority for rede- velopment. The entire block is a light in- dustrial zone and consists of ten lots at 1.67 acres. The zoned is zoned Transit Ori- ented Development District (TODD), be- cause of its proximity to the Metrorail sta- tion and the development opportunities such a relationship may afford, The north- ern half of the block contains some retail uses and a corner store, while the south- ern half is mostly car repair shops. The corner store is considered, by many, to have a blighting effect on the neighborhood and could be removed or improved in the overall redevelopment plan. Other impor- tant uses include a nursery school and a cookie factory. The site's size and close proximity to the Metrorail create a great opportunity for re- development. Though the block may be developed in phases, its ultimate potential is quite promising. Page 60 THE CORRAD ",x Gila -up i0, ?00 Central Mace SW 6411 Street between SW 59t' Place and SW 59t' Avenue Existing Views ... . ....... Page 61 SW 6411 Street between SW 5911 Place and SW 59i1 Avenue Recommendations This plan proposes to develop half the site for multi- family housing and the other half for retail. During the workshop participants expressed and interest in building a new grocery store in the area. A large scale apartment complex with over 300 units is being constructed diagonally across the street from Central Place, on a vacant par- cel. Therefore, there is an anticipated need for additional retail and grocery stores. The strat- egy for this site includes a mini - grocery store of 13,000 square feet, with sufficient parking, to serve the anticipated demand. It recommends leaving the cookie factory and nursery school intact and dedicating the remaining land to hous- ing. The residential component will include twenty -four townhouses and one duplex all of which are approximately 1350 and 1800 square feet. It will represent a unique opportunity to live in an urban environment in close proximity to public transit. The block itself is located between a residential neighborhood and an industrial zone and could have a prominent role in the neighborhood. Several workshop participants wanted to use this site as a town center or gathering area. Ulti- mately, this block will function as a transition piece between the residential developments to the north and the industrial zone to the south. It is anticipated that the industrial uses will evolve into more retail oriented uses as shown in the future land use map designation for Transit Ori- ented Design (TODD). Page 62 S� c� C3 �X r 3i i f� \ SW 68th - - r r1 SAN 64t1 Street between SW 5911 Place and SW 59th Avenue Redevelopment Analysis - Residential Land Use Information Housing Information Site Area Res: 72,650 sq. ft or 1,.67 acres Housing Typology: Multi -Story Apartment Lot Description Res.: 10 @ 25'x 146';10 @ 25'x 144' Average Sales Value: $173,400 2000 Assessed Value Res: $736,734 Land Cost Ratio Res.: 16.66% Estimated Acq. Res: $1,250,000 Unit Land Cost Res.: $28,846 Estimated Market Value: $750,000 Average Unit Size: 1,634 Value per Res. Lot: $37,500 Avg. Sales Value PSF: $105.41 Value per sq. ft. Res.: $10.32 Construction PSF: $60.00 Total Dwelling Units: 26 Parking: surface FAR: .58 Project Density: 15.6 units per acre No. Stories: One and Two (32'6" max) Parking Ratio Res.: 1.5 spaces per unit; 38 spaces Alley: yes Commercial Land Use Information Commercial Information Site Area Comm,: 54,075 sq. ft. or 1.24 acres ` Commercial Typology: Mixed Use Lot Description Comm.: 8 @ 25'x 120'; 3 @ 25'x 113; Retail Sq. Ft.: 16,000 sq. ft., 6 @ 25'x 144' Parking: surface 2000 Assd. Value Comm.: $1,022,181 No. Stories: one and two Est, Acq, Comm.: $1,500,000 Alley: yes Est. Market Value Comm.: $400,000 Value Per Sq. Ft. Comm: $7.39 Parking Ratio Comm.: 1 space per 250 sq. ft.; 64 spaces FAR: .30 Residential Program Unit No. No, Units Size (sf) Bed /Bath Price PPSF Townhouses - A 4 1,450 312 $156,000 $107.93 B 10 1,600 3121/2 $168,500 $105.31 C 10 1,800 3/21/2 +den $186,800 $103.78 Subtotal 24 1,678 $176,00 $104.90 .. Duplex D 2 1,350 2 $150,000 $111.11 Grand Total 26 1,634 $173,400 $105.41 Commercial Program Type Size (so Grocery 13,000 Office 3,000 *please refer to page 137 for additional definitions Total 16,000 Page 63 m i I ■ SW 62 °1 Avenue and SW 6411 Street Lill • � 1, � � • • • ">r ' � I fir, ,"..� � �. rim AIR l3 a w " ,y r 4p i �„ Hardee Gateway SW 62nd Avenue and SW 6411 Street Existing Views .41 Page 65 .ce y�� � � � � ±fir•& � � & a SW 62 11 Avenue and SW 6411 Street Recommendations Hardee Gateway was selected for redevelop- ment because it is an easy project. The land is relatively small and, therefore, manageable. Additionally, the property is mostly vacant and would create little displacement. Because this parcel is so small it did not have a high priority, but its location on the edge of the neighborhood on a major entry point into the redevelopment area makes it an ideal location for a gateway development. Here, a highly visible and attrac- tive housing development could welcome ve- hicles to the improved neighborhood. The strategy for redevelopment is limited to re- tail and includes six attached two -story townhouses. Each unit is designated two park- ing spaces. The second story helps create a more dramatic entrance, while respecting low - density character of the neighboring properties. Page 66 Hardee Gateway SW 62nd Avenue and SW 641, Street Redevelopment Analysis Page 67 THE CORRADINO GROUP 10.2001 Q ` © Land Use Information Housing Information C) Site Area 12,000 sq. ft or 275 acres Housing Typology: Townhouse Lot Description—,. 0' Average ;Sales Value. . $125,000 Q 2000 Assessed Value:, $57,744 Estimated Acquisition. $120,000 d Land Cost Ratio 9:6% Q _ Estimated Market Value " $72,000. : Unit Larid Cost $12,000 Q Value per Lot: $24,000 Average Unit Size: 1;400 O Value'per sq. ft. $6,00 Avg:Sales Value PSF $89 29 Total Dwelling'Units - ` 6 Construction PSF: $55 00 (� Total Retail Units , .:: 0 :.: ' : Parking surface © FAR. 70 O Project Density 21.81 units; per acre No Stones Two (32' 6" max) Parking Ratio Res .2.0, spaces, per unit Alley: no 0 ' Parking Ratio Comm.: n'a.. Residential Program C C Unit No No `Units .—ski(if) Bed /Bath Price PPSF �I A 6 1,400 3/2 125 000 89.29 C Total 6 1400 $125,000 ' $89.29:.. 'C _.._,. ......... ... ._ .. ....... ...... _.....a, . _.... .............� ._ .,...... ,......_ ,. , ._... _. Q•please refer to page 67 for additional definitions Page 67 THE CORRADINO GROUP 10.2001 6. Summary housing summary a site Name - . txistina .. .. NUmger Or New Unit$ Net Unit$ ::. South .Mia'mi.Gardens 58 168 i Hardee Court 16 12 4 ti Madison Square. West 14 20 6 Madison Square East 2 12 10 i Terrace Crossing 12 2 10 Central Place 0 26 . 26 i Hardee Gatewav 2 apartment, townhouse', i : 4 Total 104: 246 two and three zoning changes Amend zoning classification to accommodate changes in density Page 69 THE CORRADINO GROUP 10.2001 W ! South Miami Gardens Floor Area 0.49 Ratio ,. ' Densi per Acre, 18 . N mber of Stories two and three Building Tvae apartment, townhouse i •.I South Miami Gardens 0.60 24 ,': two and three apartment, townhouse' . .46 12, e a aownhouseHardee'Court . Madison Square. West 0.47 14 6 two and three apartment, townhouse', i Madison Square East 0.67 23.5 two and three apartment Terrace Crossing one single .family I Central Place 0.58 15.6; one and two multi -story apartment ,; -. Hardee Gateway 0.70 21,81 two townhouse d Page 69 THE CORRADINO GROUP 10.2001 W ! definitions 1. Site Area is the land area of each major site described in either square footage or acreage. 2. Lot Description is the description of each major site in terms of the number of lots and the approximate dimensions. 3.2000 Assessment is the assessed value of the major site of all parcels within the site provided by the Dade County Appraisers office. 4. Estimated Acquisition is the consultant's estimate of the cost of the acquisition of the major site. Each major site contains several parcels, 5. Estimated Market Value is the value of the major site once all of the buildings have been relocated or demolished and the site is vacant land. It is the consultant's estimate of vacant land value. 6. Value per Lot is the ratio of the Estimated Market Value over the num- ber of lot parcels on the site. 7. Value PerSquare Foot is the calculation of the Estimated Market Value of the land divided by the area of the site. The value is stated in dollars per square foot. B. Total Dwelling Units are the projected number of residential units to be developed for the site. 9. Total Retail Units are the projected number of retail bays to be devel- oped for the site. The retail will be located on the ground floor. 10. Project Density is the calculation of the total number of residential units divided by the land area, stated in units per acre. 11. FAR (FloorArea Ratio) is the calculation of the total square footage of the project divided by the land area stated in square footage. 12. Housing Typology is the term used to denote the building type, for example, a townhouse or an apartment. 13. Average Market Sales Value is the average sales'price for the resi- dential units projected to be developed on the site. 14. Land Cost Ratio is the calculation of the Value Per Lot divided by the Market Unit Land Cost. The purpose of this ration is to determine the amount of funds allocated to land in the total value of the residential unit. 15. Market Unit Land Cost is the calculation of the Estimated Market Value of the land divided by the number of residential units. 16. Average Unit Size is the calculation of dividing the total square foot- age of the residential units by the total number of units. 17. Average Sales Value Per Square Foot is the calculation of dividing the Average Market Sales Value by the Average Unit Size. 18. Construction Costs Per Square Foot is the hard construction costs of the projected project on a per square foot basis. 19. Number of Stories is 12' 6" for the first floor and 10' each additional floor to the ceiling beam. This does not include the height for the roof. 20. Garage indicates if parking is accommodated within a building. If not, then the parking will be accommodated on a surface lot. 21. Alley indicates if a rear access street is provided. Page 70 THE CORRADINO GROUP 10.2001 r �-, Nonconforming Residential Lots in Redevelopment Area In efforts to revitalize the community the South Miami Community Redevelop- ment Agency (SMCRA) encourages developing new housing units and enhancing existing residential areas that provide a variety of housing op- portunities for all income levels. Part of this process includes comparing the existing non - conforming lots in the redevelopment area with current zoning regulation. Sixty -one of the residential lots in the redevelopment area do not conform to the present RS -4 zoning regulations. To solve this problem new zoning standards will need to be enacted. These new standards, RS -5 (proper- ties with a lot size qual to 6,000 square feet or more, and width of 50 feet or more) and RS -6 (properties with a lot size qual to 4,000 square feet or more, and width .of 50 feet or more), will enable the community to in- s crease the number of units per acre, thus lowering land costs per unit. RS -4 lots are designed to permit the development and conservation of single - family detached dwellings in suitable environments in a variety of densities to meet the varying requirements of families. Properties that are compliant with the RS -4 have a lot size equal to six thousand square feet (or more) and a frontage of sixty feet. A number of RS -4 lots were identified where the size of the unit did not meet the minimum code requirements specified for the lot size. Therefore, by allowing structures to be built on smaller lots, the RS -5 and RS -6 will enable the community to increase the density of housing units by four per acre, giving a total of 8 units per acre. This will better reflect existing housing developments and the neighborhood character. The fol- lowing two pages describe the type of single family home that could be built on the proposed RS -5'and RS -6 lots. According to the Florida Statue (chapter 163.335) the existence of non- conforming lots affects the health, safety, and welfare of the residents as well as impedes the area's growth, economic, and social development. In order for the SMCRA to facilitate the construction of new - detached single - family housing units these new land development codes would have to be incorporated into the present standards. Prepared by 7ece CoRRADINO GROUP mber2ppl N T_ O O Cn CD 0 O 7 Q T O O rt s O U) CD 0 O M O 0 IEE.EiFE��.,., 3 —� �_ w Ailing w w * m e„ 1, m. -n —i jul CD ral C 3 CD o = . jr� 0 Cj r.`a13t14} CD cn w (D 0 CD — Co M CD W- O Q o O— ¢' W- � m c- C) � o O cn CD °< O iz (D CD O c_ 3 ° -0 ° CZ N O O O O_ S w CD CQ ` O (Q O O O �. O- ® —` w w a al G O a p 15 m o pi .B D Ln ---I CD Cn '�. o Q. Cp CD O CD N w ` : CD DO o cp n Cg 3 [.n O-(O w -7 Q Q .. `G (D 2 CD CD CD Q 0 O g O _ cjl O CD %� (D Cn. n CD QL nO = ( O - N O CQ Cp _. w co -o 3 —� �_ w O °- o w w * m ° Ln. m. -n —i CD CD O CD C 3 CD o = . O CC] (7 (D Cj N CD cn w (D 0 CD — Co M CD W- O CD pi �G DO O n° Cn � COD E3 O° CQ - c w Do in C2 cr Cp O Sc X O -o C2 c„ `� `n 67 CD w w CD _ 00 3 'n O Cwi D CD C� N 3 ® Q 3 tp � aD Q ? 0 �. `2 CD �' CAD CD O (D Q- � O CO -8 CD Cp Cl) O< pi p O O CD C2 C-) 7 E; °w=(70 -3aT5) °oy� co co i CrQ L1- i C" y co o. .l - CD `C D y I I I 110, S PY 00:05-Rs, 2001 'Alakrng our Ncight o hood a Great Place to Liv2 WbA- anti Piay" INTER- OFFICE MEMORANDUM To: Honorable Chair and Date: November 29, 2001. SMCRA Board From: Gregory J. Oravec SMCRA Director Subject: Meeting 12 /03/01 -- Amendment to By -Laws A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY AMENDING THE BY -LAWS OF THE AGENCY TO ESTABLISH THE SECOND MONDAY OF THE. MONTH AS THE DATE FOR REGULAR MEETINGS OF THE AGENCY. BACKGROUND & ANALYSIS This Resolution is being offered at the request of Chairperson Robaina in order to stop the back to back meetings which occur the first Monday and Tuesday of every, month due to the scheduling of City Commission and SMCRA meetings. . The attached Resolution proposes to move SMCRA meetings to the second Monday of every month. w RESOLUTION NO. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY AMENDING THE BY -LAWS OF THE AGENCY TO ESTABLISH THE SECOND MONDAY OF THE MONTH AS THE DATE FOR REGULAR MEETINGS OF THE AGENCY. WHEREAS, the South Miami Community Redevelopment Agency (Agency) adopted by -laws to govern the Agency; and WHEREAS, there is a need to change the date ofregular meetings ofthe Agency by amending Section 3.1 of the by- laws, as reflected in Attachment. "1." NOW, THEREFORE, BE IT RESOLVED BY THE CHAIRMAN AND BOARD OF THE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY: Section 1. That the amendments to Section 3. 1, as contained in Attachment "1"are adopted, and that regular meeting shall beheld on the second Monday of each month. Section 2. That this Resolution.shall.take effect immediately upon approval. PASSED AND ADOPTED by a vote of the Agency this day of 12001. ATTEST: SECRETARY APPROVED AS TO FORM: GENERAL COUNSEL CHAIRPERSON .' k. CITY OF SOUTH MIAMI. COMMUNITY REDEVELOPMENT AGENCY BY -LAWS ARTICLE I COMPOSITION OF THE SMCRA 1.1 Composition of the Agency. The members of the South Miami Community Redevelopment Agency ( SMCRA) shall be composed of the five elected Commissioners of the City of South Miami and two additional members appointed by the City Commission as required pursuant to the Interlocal Agreement with Miami -Dade County and the SMCRA. 1.2 Purpose and Powers. The purposes and powers of the SMCRA are those set forth in Chapter 163, Florida Statues and the Interlocal agreement. ARTICLE H OPERATIONS OF THE AGENCY 2.1 Fiscal Year. The fiscal year of the SMCRA shall conform to that of the City of South Miami. 2.2. Maintenance of Funds. All funds of the SMCRA shall be received, held, and secured in the same manner as other public funds by the appropriate fiscal officers of the City of South Miami. Tax increment financing (TIF) revenue shall be maintained under a separate trust fund account. Non -TIF revenue shall be held in a separate account. 2.3 Annual Audit. An external audit by an independent certified public accountant shall be conducted on an annual basis, with reports filed in accordance with Florida law and with the Interlocal Agreement. ARTICLE III MEETINGS OF THE SMCRA 3.1 Regular Meetings. The Agency shall hold meetings on the second Monday of each month at 6:30 p.m., and meetings shall be noticed in a newspaper of general paid circulation in the municipality, pursuant to Chapter 50, Florida Statutes. 3.2 Special Meetings. Special meetings may be held upon the call of the chairperson or upon the request of not less than four members of the SMCRA. The call or request for a special meeting shall be communicated to the Executive Director of the SMCRA, and the subject or subjects of the proposed meeting shall be specified and noticed at least 24 hours prior to the meeting. Notice shall be posted at City Hall. 3.3 Workshop Meetings. The SMCRA may hold workshop meetings in conjunction with Regular s. Meetings, or as needed and called by the SMCRA as provided in Section 3.2 for the calling of meetings. 3.4 Ouorum and Voting Req- uirements. A quorum for any meeting of the SMCRA shall be four members, and four affirmative votes shall be required to approve any official SMCRA action. 3.5 Consent Agenda. The Executive Director shall place those matters requiring action of the SMCRA on the Consent Agenda which the Executive Director believes do not require a formal presentation before the SMCRA, provided that the SMCRA members shall have received, as part of the agenda package, documentation and a recommendation for action by the Executive Director at least seventy -two (72) hours prior to the meeting. Prior to taking action on the Consent Agenda, any member may request that any or all items on the Consent Agenda may be removed from the Agenda and placed under the applicable heading of "Old Business" or "New Business," as necessary. After the Chairperson shall request whether any SMCRA members wishes to have an item removed from the Consent Agenda, the SMCRA shall proceed to take action on all items on the Consent Agenda by a single motion to approve the Consent Agenda. 3.6 Order of Business. The order of business at regular meetings of the Board shall be as follows: (1) Call to Order (2) Invocation (3) Pledge of Allegiance (4) Approval of Minutes (5) CRA Director's Report (6) General Counsel's Report (7) Consent Agenda (8) Resolution(s). (9) Public Comments (10) Board Comments (11) Adjournment 3.7 Place of Meetings. Meetings of the SMCRA shall be held at the South Miami City Hall or other such place as specified in a notice of Meeting. ARTICLE IV OFFICERS OF THE SMCRA 4.1 Officers of the SMCRA. The Mayor and Vice Mayor of the City Commission of the City of South Miami shall serve as the chair and vice chair respectively of the SMCRA Board of Commissioners. 4.2 Terms of Office. . All officers and board members shall serve as SMCRA Commissioners in concurrent terms to the elected office they hold with the South Miami City. Commission. The two -2- It I appointed members of the board shall serve for terms as specified pursuant to Chapter 163, Florida Statutes and the Interlocal Agreement 4.3 Vacanev on the Board. Should a member of the SMCRA no longer be a qualifying individual under Chapter 163, Florida Statutes or the Interlocal Agreement, the member shall automatically.be removed as an officer of the SMCRA. If the vacancy. results from the member being removed or for some other reason, the City Commission shall appoint a new member for the remaining term. 4.4 Chairperson. The Chairperson shall preside at all meetings of the SMCRA' and perform such other duties consistent with the office as required. The Chairperson shall have a vote in the proceedings of the SMCRA but no veto power. The Chairperson shall be considered the official head of the SMCRA for ceremonial purposes and shall also execute, in the name of the SMCRA, contracts and other documents as may be authorized by the SMCRA. 4.5 Vice Chairperson. The vice - chairperson in the absence or disability of the chairperson, shall exercise the powers and perform the duties of the chairperson. The vice - chairperson shall also assist the chairperson generally and exercise such other powers and perform such other duties as shall be prescribed by the SMCRA. 4.6 Secretary. The City Clerk of the City of South Miami shall serve as Secretary of the SMCRA. The Secretary shall take and maintain or supervise the taking and maintenance ofminutes and other records of the SMCRA. The secretary shall prepare and serve all notices required by these By- Laws by law. The secretary shall have custody of the seal of the SMCRA if one is adopted and affix the seal to installments requiring the seal of the SMCRA. In addition, the secretary shall perform all other duties incident to the office of secretary and those that may be required by the SMCRA. 4.7 Other Personnel and Consultants. The SMCRA may employ such other consultants and personnel as allowed by statute with such duties as shall from time to time be deemed necessary by the SMCRA. ARTICLE V AMENDMENT OF BY -LAWS 5.1 Notice. Notice of the subject matter of a proposed amendment shall be included in the notice of any meeting at which the proposed amendment is to be considered. 5.2 Proposal of Amendments. Any SMCRA member may propose an amendment to these By -Laws by written proposal to be sent to the Executive Director of the SMCRA, and the proposed amendment shall be considered at the next regular meeting or special meeting of the SMCRA. ADOPTED this day of , 2001. -3- tIot dW V ua �":w �'3 WiFW-_SA . "Mak'., cg our,'Vejjhborhood a Greet Place to tJ.r_; V/0, k and + ^-tcy" INTER- OFFICE MEMORANDUM To: Honorable Chair and Date: November 29, 2001 SMCRA Board From: Gregory J. Oravec /� Subjects Meeting 12/03/01— SMCRA Director �,� Purchase of Infill Lot i 6400 SW 57`h Court A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY APPROVING THE PURCHASE OF AN INFILL LOT FROM PROFESSIONAL MANAGEMENT GENERAL PARTNERSHIP INCORPORATED; AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE UP TO $11,000 FROM ACCOUNT 610 -0000- 219.13 -40, ENTITLED "ESCROW— RESIDENTIAL REINVESTMENT," TO GENERAL PARTNERSHIP INCORPORATED, PROPERTY OWNER; AND PROVIDING AN EFFECTIVE DATE. BACKGROUND AND ANALYSIS The attached resolution would allow the Agency to purchase a prime vacant, buildable infill property, located at 6400 SW 57`h. Court, from Professional Management General Partnership, Inc., pursuant to the standard real estate contract that the Agency has utilized in its past transactions. The contract provides for the purchase of the property at up to $11,000, which is the generally accepted range of $10,000 to $15,000 per vacant buildable lot. Last year, the Agency escrowed approximately $180,000 for the infill housing program, and a balance of approximately $91,000 remains. After the purchase of this property, the remaining balance would be approximately $80,000. RECOMMENDATION Your approval is recommended. rf� RESOLUTION NO. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT. AGENCY APPROVING THE PURCHASE OF AN INFILL. LOT FROM PROFESSIONAL MANAGEMENT GENERAL PARTNERSHIP INCORPORATED; AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE UP TO $11,000 FROM ACCOUNT 610 -0000- 219.13 -40, ENTITLED "ESCROW— RESIDENTIAL REINVESTMENT," TO GENERAL PARTNERSHIP INCORPORATED, PROPERTY OWNER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of South Miami (City) has created a South Miami Community Redevelopment Agency ( SMCRA) . pursuant to Chapter 163, Part III, Florida Statutes; and WHEREAS, the SMCRA has adopted a Community Redevelopment Plan.which contains over thirty-six programs and projects to effect redevelopment and revitalization in the South Miami Community Redevelopment Area; and WHEREAS, the Community Redevelopment - Plan specifically authorizes the SMCRA to conduct infill housing programs; and WHEREAS, the SMCRA has determined that the conveyance of vacant property to infill builders is an effective incentive for infill development; and WHEREAS, the SMCRA does not currently have an adequate inventory of vacant properties. NOW, THEREFORE, BE IT RESOLVED BY THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY: Section 1. The Executive Director is authorized to disburse up to $11,000 from Account 610- 0000 - 219.13 -40, entitled "Escrow — Residential Reinvestment," to Professional Management General Partnership Incorporated for the purchase of the infill lot identified by folio number 09 -4025- 015 -0030. Section 2. This resolution shall take effect immediately at the time of its passage. PASSED AND ADOPTED this day of , 2001. ATTEST: APPROVED: SECRETARY READ AND APPROVED AS TO FORM: GENERAL COUNSEL CHAIR Miami - Dade County A Paorcatr J� � `� ►►PRAWAL •w ;.5va i �/.. a.., T' 1• - Y.•tY'�`I •,q. .1t 1, j�;}��, �wnf t {k �r ti { }'�} �� 1 " f' �� ,AKA+ + 4,� ^ """f*•�t F (� k. d j,i 4 ii.��LL +�.ii�ll N'�.' tPpti .. `'A� ., „r^d.l , •' 1'� e91� �V4ilA �.• +"'�"y x� �''t ?2 ' ,, ip"• ' ri j :. -�. " "� j7'4�4 yrr F i s � if �# M' i''�: '�►'t'r� ��;�, ti Lh ?mot.. '4 � .�.. f K' . .;fit; +��' �� >ac�r�; rte" ;'� �,;���, r� r�., .� ,.} �, �; �• '�I �(^^-Y{{ �(Y 1 T_.ay� •r AV T" 7 '.nYwAN n,��'.�j ��� ,�,,, � s\•Y„�,.�."�•�i...��i��K�. �ti....��• '1 .. $� 2'�`•�•i',�e� •� +..Old -�r' • y':�"'. t8 +tT 7;Y r.�.o.a� � i 1� ' , �fa^,Jnr ,.^ µ• A. ". • r.. , !;. , ; IGALJ• f'AVEA ;!r I b 4'� t•i� wC r� , fay ,r .. t" ".. "'Ya • e, .Y �1.*P day M . � ��� n'�;•J 1:yw �.. j r `_'�� � ! f F� b—"i A:. �t r-��� r �r''i`�'a� .rY„S,� s J' ��•' �;7` .� i .. 1� "{:'�1.'''.l a lx" - .'.3w7'�L"`. �, i r �ti ..1 �v ,c1 � i'bF''��`�,� � 51 ...r,. �� r.,.e• ;...:,M 'f� r�� � l Y r..'4^lt�w," :,i_..1 t w• 12%,21 1 .l:.:l.�' (' �• 1 �...�. t' - w«"' �. .. . ;. p /•!�P� �..,' ,.,, J _ ft �0�= - SAW C 2001 ,9�Cking our Nrirghbo6, ood a Great Place. to Live, Wbik and Play" INTER- OFFICE MEMORANDUM To: Honorable Chair and Date: December 3, 2001 SMCRA Board ' From: Charles D. Scurr SMCRA Executive Director REQUEST Subject: Meeting 12 /03/01 Selection of CRA Financial Auditor A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA), RELATING TO FINANCIAL AUDIT SERVICES, AUTHORIZING THE EXECUTIVE DIRECTOR TO NEGOTIATE AUDIT SERVICE ,CONTRACT WITH THE FIRM OF HARVEY, BRANKER & ASSOCIATES FOR THE PURPOSE OF AUDITING CRA FUND FINANCIAL TRANSACTIONS AND PROVIDING AN EFFECTIVE DATE. BACKGROUND The City Administration solicited proposals for financial audit services for city accounts by means of advertisement in the Miami Herald. Seven accounting firms showed interest in submitting bids by requesting bid package.Out of these seven firms, only two actually submitted proposals. A review committee was organized to review the proposals and interview the partners of the firms relative to the bids they submitted for. consideration. After careful deliberations, the review committee recommended that the financial audit service contract for the CRA accounting book be awarded to the firm of Harvey, Branker & Associates. The firm has been engaged as a joint partner and sole auditor on several audit engagements for various. municipalities and governmental agencies within the State. of Florida. They have highly qualified staff that are capable of performing the audit as desired by the City. With approval of this firm to conduct the audit, we will continue to maintain our compliance with one of the provisions of the CRA plan, which requires annual audit of its financial operations. .The cost of performing the service will be charged to the CRA Fund, as provided in the current fiscal year's budget. RECOMMENDATION Your approval is recommended. i RESOLUTION NO. 2 ` 3 A RESOLUTION OF THE SOUTH MIAMI COMMUNITY 4. REDEVELOPMENT AGENCY (SMCRA), RELATING TO FINANCIAL 5 AUDIT SERVICES;. AUTHORIZING THE EXECUTIVE DIRECTOR ' TO 6 NEGOTIATE AUDIT SERVICE CONTRACT WITH THE : FIRM OF 7 HARVEY, BRANKER & ASSOCIATES FOR THE PURPOSE OF AUDITING 8 CRA FUND FINANCIAL TRANSACTIONS AND PROVIDING AN 9 EFFECTIVE DATE. 10 '! 11 WHEREAS, the City of South Miami CRA plan adopted by the Commissions of the City i 12 of South Miami and Miami Dade County, in 1998, requires the City to conduct annual audit of all 13 financial transactions in the CRA Fund; and 14 15 WHEREAS, in October 2001, the City solicited for audit services bids and received 16 responses from two firms; and 17 l8 WHEREAS, one of the firms, that submitted bids at the time was selected to conduct. 19 General Fund audit services for the City, and, the City Administration wishes to negotiate a 20. contract with one of the runner -up firms to perform the audit work for the CRA Fund; and 21 22 WHEREAS, the City members of the Audit Review Committee have recommended that 23 the firm of Harvey, Branker, & Associates perform the audit work for the CRA Fund. 24 25 NOW, THEREFORE, BE IT RESOLVED BY, THE MAYOR AND CITY 26 COMMISSION OF THE CITY OF SOUTH MIAMI, FLORIDA, THAT: 27 28 Section 1. The Executive Director is authorized to negotiate a two -year financial audit 29 services contract with the firm of Harvey, Branker & Associates to audit CRA Fund for an' 30 amount not to exceed ten thousand dollars ($10,000.00). 31 32 Section 2. The Executive Director" is authorized to sign the service contract with the =!' 33 34 option to renew for additional year, if so desired by the SMCRA. `-� 35 Section 3.. This resolution shall take effect immediately upon approval. 36 37 PASSED AND ADOPTED this day of , 2001. 38 39 ATTEST: APPROVED: 40 41 42 BOARD SECRETARY CHAIR 43 44 READ AND APPROVED AS TO FORM: 45 46 - 47 GENERAL COUNSEL i