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09-24-01led _ GOUTr. .e 1927 Chair Julio Robaina CRA General Counsel John Dellagloria Vice Chair Horace G. Feliu CRA Executive Director Charles D. Scurr Member Mary Scott Russell CRA Director Gregory J. Oravec Member David D. Bethel CRA Secretary Ronetta Taylor Member Randy G. Wiscombe Member Charete B. Plummer SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY CRA Meeting Meeting-date: September 24, 2001 Sunset Drive, South Miami, FL Next Regular Meeting Date:.October 1, 2001 Phone: (305) 663 -6338 Time: 6:30 PM City of South Miami Ordinance No. 10 -00 -1712 requires all lobbyists before engaging in any lobbying activities to register with. the City Clerk and pay an annual fee of $125.00. This applies to all persons who are retained (whether paid or not) to represent a 'business entity or organization to influence "City action. "City" action is broadly described to include the ranking and selection of professional consultants, and virtually all- legislative, quasi- judicial and administrative action. It does not apply to not -for- profit organizations, . local chamber and merchant groups, homeowner associations, or trade associations and unions. 1. 2. ., 3. CALL TO ORDER: ROLL CALL: INVOCATION: PLEDGE OF ALLEGIANCE: COMMUNITY REDEVELOPMENT AGENCY AGENDA - September 24, 2001 1 a y ITEMS FOR THE- BOARD'S CONSIDERATION 4. Approval of Minutes Minutes will be review at the October 19t Meeting. 5. CRA Director's Report: 1. None 6. CRA General Counsel's Report: None CONSENT AGENDA None RESOLUTION(S) (For Public Hearing) 7. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY (CRA) APPROVING THE BUDGET OF THE AGENCY'FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2001 AND ENDING SEPTEMBER 30, 2002; AUTHORIZING THE EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; AUTHORIZING THE AGENCY TO SUBMIT THE BUDGET TO MIAMI -DADE COUNTY FOR APPROVAL;. PROVIDING. FOR REPEAL, SEVERABILITY, AND PROVIDING FOR, AN EFFECTIVE DATE. SPEAKERS PLEASE TAKE NOTICE ..THAT SECTION 2- 2.1(k)(2) OF THE CODE. OF ORDINANCES PROVIDES THAT "ANY PERSON MAKING PERSONAL. IMPERTINENT, . OR . SLANDEROUS REMARKS OR WHO. SHALL BECOME BOISTEROUS WHILE ADDRESSING THE COMMISSION SHALL BE FORTHWITH BARRED FROM FURTHER AUDIENCE BEFORE THE COUNCIL BY THE PRESIDING . OFFICER, UNLESS PERMISSION TO CONTINUE BE GRANTED BY A MAJORITY VOTE OF THE COMMISSION." COMMUNITY REDEVELOPMENT AGENCY 2 AGENDA - September 24, 2001 PUBLIC. COMMENTS BOARD COMMENTS ADJOURNMENT PURSUANT TO FLA STATUTES 286.0105, "THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT FOR SUCH PURPOSE, AFFECTED PERSON. MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS NOTICE DOES NOT CONSTITUTES CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE INADMISSIBLE OR IRRELEVANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE ALLOWED BY LAW. COMMUNITY REDEVELOPMENT AGENCY 3 AGENDA - September 24, 2001 •F� III�M� lie, 1001 "�[� (.c; - �i.'7C:f'•,'....,i7('F'i1 C• Caw Ali, INTER - OFFICE MEMORANDUM To: Honorable Chair Date: September 21, 2001 and SMCRA Board From: Gregory J. Oravec Ji Subject: Meeting 9/24/01 —_ 7 SMCRA Director Pro osed FY 01 -02 Budget / p g REQUEST A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY (CRA) APPROVING THE BUDGET OF THE AGENCY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2001 AND ENDING SEPTEMBER 30, 2002; AUTHORIZING THE EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; AUTHORIZING THE AGENCY TO SUBMIT THE BUDGET TO MIAMI -DADE COUNTY FOR APPROVAL; PROVIDING FOR REPEAL, SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE. BACKGROUND AND ANALYSIS Attached, please find the proposed FY 01 -02 Budget for your review and comment. RECOMMENDATION Your approval is recommended. I K RESOLUTION NO. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY (CRA) APPROVING THE BUDGET OF THE AGENCY FOR THE FISCAL YEAR BEGINNING OCTOBER' 1, 2001 AND ENDING SEPTEMBER 30, 2002; AUTHORIZING THE EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; AUTHORIZING THE AGENCY TO SUBMIT THE BUDGET TO MIAMI -DADE COUNTY FOR APPROVAL; PROVIDING FOR REPEAL, SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE. THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY RESOLVES AS FOLLOWS: . Section 1. Budget Approved and Adopted. The budget of the South Miami Community Redevelopment Agency (attached as Exhibit 1) for the fiscal year beginning October 1, 2001, and ending September 30, 2002, was considered at a public hearings on September 6, 2001, September 19, 2001, and September 26, 2001; and is approved and adopted. Section 2. Transmittal to Miami -Dade County. The Budget shall be transmitted to Miami -Dade County pursuant to the Interlocal Agreement. Section 3. Expenditure of Funds Appropriated in the Budget. Funds appropriated in the budget may be expended in accordance with the provisions of the budget, the Community Redevelopment Plan and as authorized by law. Expenditures of the non -ad valorem funds under circumstances in which additional revenues are received by the South Miami Community Redevelopment Agency during the fiscal year shall be deemed to be appropriated, subject to approval by the South Miami Community Redevelopment Agency. Section 4. Checks. All checks on South Miami Community Redevelopment Agency bank accounts shall be signed by the City of South Miami's Finance Director and SMCRA Executive Director or City Manager. Section 5. Severability. If any word, clause, phrase, sentence, paragraph or section of this Resolution is held to be invalid by a court of competent jurisdiction, such declaration of invalidity shall not affect any other work, clause, phrase, sentence, paragraph or section. Section 6. Repeal. All Resolutions or parts of Resolutions in conflict or which are inconsistent are repealed. Section 7. This Resolution shall be effective upon passage. PASSED AND ADOPTED this day of , 2001. ATTEST: APPROVED: SECRETARY READ AND APPROVED AS TO FORM: GENERAL COUNSEL CHAIRPERSON Board Vote: Chairperson Robaina: Vice Chairperson Feliu: Board Member Bethel: Board Member Plummer: Board Member Russell: Board Member Wiscombe: Page 2 of 2 proposed Fiscal Year 2001-2002, Budget. Charles D. Scurr, Executive Director Gregori j. Oravec, Director John Dellagloria, General Counsel as Tg" ar IN I'M IN R 'qW vg 2001 proposed Fiscal Year 2001-2002, Budget. Charles D. Scurr, Executive Director Gregori j. Oravec, Director John Dellagloria, General Counsel -XI 2001 i z _ MA a,-v ,-x L _5 ➢, Fiscal Year 2001 -2 PROPOSED GET BINDER CONTENTS TAB TITLE (Deft rocket) Aerial Map (Right Pocket Job Descriptions 1 Budget Message 2 Revenue Budget Expenditures Budget 4 Mobley Revenue Account 5 Interest Revenue Account 6 Analysis of Staff Costs 7 Analysis of Residential Reinvestment 8 Analysis of Economic Development Job Creation 9 Analysis of Commercial Building Rehabilitation 10 Analysis of Infrastructure "1 _- 1 August 20, 2001 Honorable CRA Board Julio Robaina, Chair Horace G. Feliu, Vice Chair David D. Bethel Charete B. Plummer Mary Scott Russell Randy G. Wiscombe Dear Honorable Board Members: 0 OW , 11114 A Al CRA AdvisM Board Lee Perry, Chair Charles J. Foschini Marshall Hannah Rita Llado William D. Tucker, Sr. I am pleased to submit the South Miami Community Redevelopment Agency's Proposed Fiscal Year 2001 -2002 Budget for your review and consideration. South Miami Due to your hard work and the efforts of citizens, business, property owners and staff, the City of South Miami was recognized by the National Civic League as an All- America City. This national award, which has existed since 1949, is the highest honor a City can receive, and it was bestowed upon the City for its ability to address the challenges of revitalization, redevelopment, and juvenile crime prevention through a community- driven process. This award serves as testament to the fact that not only is the South Miami Community Redevelopment Agency achieving real change, it is a national model of excellence. Further evidencing the SMCRA's status as an example was the selection of the South Miami Community Redevelopment Area as a regional case study of revitalization and housing production by the Federal Department of Housing and Urban Development at the recent South Miami -Dade Housing Summit. Being a critical component of a successful All- America City Application and a regional case - study highlighted a year which witnessed the rapid growth of the programs and projects initiated 1 of 16 by the Agency in its first fully fimded year. Major accomplishments achieved in Fiscal Year 2000-2001 include: Plans for the Phase 11 of the Murray Park Multipurpose Center and the SMCRA "Mobley" Properly. • Creation of the "Spirit of the Season" Award, recognizing the neighborhood pride demonstrated by our homes' holiday decorations. • Authorization to create a 501(c)3 support corporation to allow the Agency to access additional grant funds. • Hiring of the Community Outreach Coordinator to get the word out and make important meetings like the Semi-Annual Town Hall Meeting a reality. 2 of 16 a 0 Ej E, r] Residential Reinvestment j Completion of four affordable infill, homes by Habitat for Humanity� leveraging $40,000 in SMCRA cash incentives into over S35QGOO -of private investment. ak Purchase of five vacant derelict lots as building sites for the SMCRA Single Family Housing Infill Program. A typical derelict vacant property in the Redevelopment Area. A former vacant derelict lot now an example of the American Dream of home ownership. * Initiation of foreclosure actions • 8 vacant derelict lots in order to acquire additioni building sites for the Single Family Infill Program. 3 of 16 • Approval of the Homeowners Assistance: Program and awarding of the first grant. • Approval of the Residential Rehabilitation Program for Single Family Homes, resulting in the awarding of over $25,000 in grant fimds to improve existing single family homes. A new of gets histalled. Funding and initiation of the Landscaping the Redevelopment Area Program to improve the landscaping architecture of 25 homes in the Redevelopment Area. • Initiation of the Multifamily Housing Master Plan,, • Initiation of the process to redevelop the County's public housing complex, South Miami Gardens. South Miami Gardens today. 4 of 16 p sorrow? P 5 Of 16 The future of c4a rch Street. L�J F sorrow? P 5 Of 16 The future of c4a rch Street. Commercial Building Rehabilitation • Approval and award of a $12,500 matching grant for the expansion of Princeston Preschool. • Approval and award of a $22,500 matching grant for the renovation of the Sunset Professional Building. Princeston Preschool under construction. Economic Development and Job Creation • Completion of the one year trial of the Working Capital Florida Program, providing business training to 66 area residents and micro - business loans to 10. • Creation of the Students' Work INitiative (WIN) Program, providing holiday and summer employment to over 65 area youth. Marketing & Public Relations • B. Mumford & Company was added to the team and has created and initiated implementation of a marketing plan for the Agency, including the creation of a logo, tag line, general brochure, bi- monthly newsletter, special events and identification of target audiences. As designed, the Agency's efforts and successes have provided the impetus for substantial private investment in the redevelopment area. The past fiscal year witnessed several significant projects breaking ground or receiving preliminary approval, as further described below. Rovel Infill Office Building • This four -story infill office building located at the intersection of SW 70th Street and SW 61St Avenue is currently under construction. Approximately 1/4 of its 12,000 square feet of gross leasable area is under contract, and the building should be completed in the first quarter of 2002. It represents a capital investment of approximately $1.5 million and will bring approximately 58 jobs to the City of South Miami. 6of16 Gold's Gym • Much more than your average work -out facility, the Gold's Gym proposed for South Miami is a signature three -story building. Having received preliminary ERPB approval and having already entered the building permit process, groundbreaking should occur prior to the holiday season. This nearly $2.5 million capital investment Will This stunning Gold's Gym has caught the attention of Gold's Gym owners transform the long nation -wide. vacant property located at the intersection of Sunset and SW 61St Court into a much - needed oasis of life on the west side of US 1 after dark. The owner has expressed his willingness to utilize SMCRA incentive programs in order to utilize local labor in filling the facility's 40+ job openings. Hometown Station • In FY 00 -01 Miami -Dade County awarded an RFP for redevelopment at the South Miami MetroRail Station to Hometown Station Ltd. Hometown Station Ltd. won the RFP by proposing an exciting mixed -use concept. That concept has evolved and today includes approximately 253,600 square feet of office space, 12,000 square feet of retail and 35 live work units. The development would transform the current parking structure into an aesthetically pleasing and inviting urban village, represent a capital investment of well over $25 million and create more than 900 jobs. • The Hometown Ltd. is preparing to come before the City of South Miami prior to the New Year. 7of16 Shoal Creek • In FY 00 -01 something truly spectacular occurred, a firm was able to assemble a vacant city block within the redevelopment area, which had primarily lain dormant for over 40 years. What made this spectacular is the fact that the firm had to negotiate with more than ten parties and paid over $3 million for a property within a redevelopment area. The real estate firm that assembled the parcel has been joined by other partners to propose University Place, a six -story 300 -unit market -rate multifamily development. • The importance of this "pioneering" redevelopment proposal cannot be overstated. The development itself would provide a capital investment of over $30 million, and its ground floor commercial space would create approximately 15 -35 jobs. The development would generate $120,000 to $200,000 in tax increment financing (TIF) revenues. Its indirect impact, however, may be much more substantial. With 300 units, the development will bring approximately 500 new residents to South Miami, very nearly a 5% increase in the City's total population. Some of these people will be the volunteers and role models that further the efforts of the SMCRA; but, more importantly, all of these people will be consumers. This "critical mass" of consumers will fuel further redevelopment and boost sales in the surrounding commercial areas. Most importantly, the success of this project would allow it to serve as a very bright beacon, attracting and initiating a very profound and dynamic redevelopment of the mixed -use properties to the south, west, east, and northeast. Complete with street trees, improved sidewalks, arcades and mixed -use, University Place is a pioneering effort to make the Transit - Oriented Development District, Hometown Plan, Area 2, and redevelopment come alive. 8of16 Q THE FINANCIAL PROFILE OF THE SOUTH MIAMI CRA In Fiscal Year 2000 -2001, the SMCRA and City of South Miami watched from the sidelines as the largest single tax payer in the City and redevelopment area, the Bakery Associates, Ltd:, completed its appeal of the property tax assessments levied against the Shops at Sunset Place from 1997 through 2000. As the below table illustrates, the appeal was very successful for the property owner. Year Preliminary Assessment Settlement 1997 $11,500,000 $10,856,500 1998 $11,467,981 $11,168,818 1999 $136,090,425 $105,000,000 2000 $120,000,000 $107,000,000 The reduction of the Shops' assessed value in 1999 caused a_ corresponding reduction in SMCRA TIF revenues of approximately $180,000 or'20% of the total budget. Similarly, in FY 2000, the reduction of assessed value resulted in a $78,000 decrease in SMCRA TIF revenues. Fortunately for the Agency, SMCRA and City staff were watching the events unfold and safeguarded the SMCRA from overexposing itself. Although the Agency.did not receive Oall of its forecasted revenues, actual revenues allowed it to complete its most successful year to date. N After accounting for the adjustments granted to the Shops at Sunset Place, it is clear that property values within the Redevelopment Area are moving in the right direction -up. The below chart demonstrates the total assessed value of all properties within. the Redevelopment Area, both before and after the adjustments to the Shops at Sunset Place, since the Agency's inception. Total Assessed Value of the South Miami Community Redevelopment Area since Inception I 250 000,000 I R 200,000,000 ' 0 150,000,000 100,000,000 50,000,000 0 1998 .1999 2000 2001 El Preliminary Assessment Year Final Assessment _J 9of16 Based on the Preliminary Assessment, the total assessed value of the Redevelopment Area has increased by over 8.5% from 2000 to 2001. This increase in property values will result in a corresponding increase in TIF revenues. In fact, after. the adjustments to the Shops are considered, the increase in TIF revenue has been quite profound with an increase of 13.5% forecasted for FY 01 -02. TIF Revenue Since Inception 900,000 ; 800,000 700,000 I 12 600,000 0 500,000 C 1 � 400,000 7 300,000 200,000 100,000 13 Based upon Preliminary 0 Assessment 1998 1999 2000 2001 ■ Based upon Final Year Assessment Although the primary financial indicator, property value, is moving in a favorable direction, the unfortunate reality is that the adjustment to the Shops lowered our starting place. Consequently, the Agency finds itself at a lower point in the staircase, and the FY 2001 -2002 revenue forecast is the smallest to date. The SMCRA will have to overcome this financial challenge in order to continue the momentum which has been building over the past two years, and the following budget goals and highlights represent staff's recommendations on how to successfully meet this challenge. FY 2001 -2002 BUDGET GOALS The primary goals and priorities of the third fully funded budget of the SMCRA are as follows: Goal 1: Focus on critical existing initiatives. The SMCRA has started initiatives which have already begun the process of profoundly improving the Redevelopment Area. These initiatives include the reconstruction of Church Street, the redevelopment of South Miami Gardens, the acquisition of additional funds through the South . Miami Community 10 of 16 .w+tt Mn:� 3 s •, %f , alp � v � � r � a. Hsi Yy+. x:;. : n i ty � 4wi�r•.. M{ yl �1qy �4, \S..�Ta S, rrv! Sk �1.,?t'�S`'i1 {,+r el *�'t• `4Y Sk'.4 �' 9 !t'S 1„•,. k�i.Y.' �*x'+ %rte t � Although the primary financial indicator, property value, is moving in a favorable direction, the unfortunate reality is that the adjustment to the Shops lowered our starting place. Consequently, the Agency finds itself at a lower point in the staircase, and the FY 2001 -2002 revenue forecast is the smallest to date. The SMCRA will have to overcome this financial challenge in order to continue the momentum which has been building over the past two years, and the following budget goals and highlights represent staff's recommendations on how to successfully meet this challenge. FY 2001 -2002 BUDGET GOALS The primary goals and priorities of the third fully funded budget of the SMCRA are as follows: Goal 1: Focus on critical existing initiatives. The SMCRA has started initiatives which have already begun the process of profoundly improving the Redevelopment Area. These initiatives include the reconstruction of Church Street, the redevelopment of South Miami Gardens, the acquisition of additional funds through the South . Miami Community 10 of 16 O Redevelopment Agency Foundation, Inc., the stewardship of multimillion dollar 'private developments, single family infill, homeowner assistance, residential rehabilitation,. multifamily housing expansion, commercial rehabilitation, community - oriented policing, intensive code enforcement, marketing, transportation enhancements, job training and economic development. These initiatives, when successfully completed, will have improved the Redevelopment Area beyond all expectations. It is critical that these existing initiatives be. carried out successfully; and given the current financial conditions, it is imperative that the Agency limit the temptation to do more. Goal 2: Eliminate under - performing projects and programs and reprogram corresponding funding. - In FY 00 -01, the Agency, funded two programs which did not perform to expectations, the Code Violation Assistance Program and the Working Capital Florida Program. Given the limited financial resources of the Agency, funding for these programs should be reprogrammed. Goal 3: Implement a very limited number of essential new initiatives. Although the Agency's overriding goal should be to focus on , existing initiatives, there are two new initiatives which should be implemented. James T. Bowman, Sr. Scholarship Program In FY 00 -01, the Agency and City lost a longstanding and irreplaceable public servant, James T. Bowman, Sr. Although Mr. Bowman succumbed to age, his spirit, efforts and aid to his community will.live on. The SMCRA Redevelopment Plan specifically authorizes the Agency to implement an SMCRA Scholarship Work/Study Program. The proposed Budget includes an appropriation to implement .this program in memory of Mr. Bowman. SMCRA Social Worker Economic Development and Job Creation initiatives are essential to the Agency's ability to revitalize the Redevelopment Area. In FY 00 -01, the Agency primarily channeled its economic. development and job creation efforts through Working Capital Florida. Unfortunately, the Working Capital Florida Program was not able to meet its targets for business training and micro - loans. One of the reasons Working Capital Florida did not reach its targets may be partly attributable to the fact that many residents of the Redevelopment Area do not have the prerequisite skills and, or, enthusiasm to access such a program. This seems to be supported by the community's desire for basic Oskills training, such as resume writing, etiquette, typing and interviewing. 11 'of 16 Therefore, this budget proposes that the Agency goes . "back to basics" in oeconomic development and job creation by helping to provide the foundation of skills and information which will facilitate economic development and job creation in the Redevelopment Area. The FY 01 -02 Budget proposes to accomplish this through the utilization of a SMCRA Social Worker. With a limited dollar amount, the Agency will be able to secure 20 hours a week from the City of South Miami's existing social worker, allowing skills evaluation and training, the provision of counseling and access to employment and social services. Goal 4: Amend the Interlocal Agreement. _ There are three elements in the Interlocal Agreement with Miami -Dade County which impede the Agency's ability 'to function: 1) the 10% administrative cap, 2) the western boundary of the Redevelopment Area ending at the centerline of SW 62 'd Avenue, and 3) the five year probationary period. In order to streamline the process with the County, these three elements should be amended together this fiscal year. The 10% Administrative Cap The South Miami Community Redevelopment Agency, unlike any other community redevelopment agency in Miami -Dade County, is limited to ospending 10% of its total TIF budget on administrative expenses. Administrative expenses traditionally include everything relating to the administrative function of the Agency, from salaries to paperclips, computers to telephones. Based on a $735,000 budget, the Agency is limited to spending $73,500 on administrative expenses. Putting this into context, a strict interpretation of this stipulation would require the Agency to "lay -off' the Director in FY 01 -02 because funding is insufficient to pay wages and benefits. This example clearly evidences that this administrative cap, although well- intentioned, is severely restricting the Agency's ability to carry out its mission and is unworkable. The Western Boundary of the Redevelopment Area The existing Interlocal Agreement defines the western boundary of the Redevelopment Area as the centerline of SW 62 °d Avenue even though many of the properties directly to the west of and adjacent to SW 62nd Avenue are in great need of redevelopment and part of the traditional neighborhood which was included in the Redevelopment Area. In FY 00 -01 the Agency initiated the process to update its "Finding of Necessity ". in order to determine if these properties "needed" redevelopment as specified in Florida Statutes. Preliminary results demonstrate that there is o . 12 of 16 �-- formal evidence that these properties should be included within the Redevelopment Area. Five -Year Probationary Period Within the Interlocal Agreement, the County created a five -year probationary period so that the Agency could prove that it was capable of creating positive change. In basic terms, this provision tells anyone reading the Interlocal Agreement that it is possible that the Agency will not exist five years after its birth. This precludes the Agency from borrowing money, leveraging funds, executing leases and entering into many other types of legal agreements, which, in turn, precludes the Agency from fully realizing its potential. As one of the primary reasons the City of South Miami was recognized as an All- America City and with all of the work completed to date, there should be little doubt that the SMCRA is creating positive change; that it is effective, and that it should exist until its mission is complete. Goal 5: Organize the SMCRA administration to effectively implement the Agency's many programs and projects. The success of the Agency in the. coming year will be dependent upon its ability to successfully manage the critical initiatives in Goal - 1. It is not realistic for this to occur with only an Agency Director. It is critical that until the administrative cap is changed to allow appropriate staffing, that the 16 Ohour /week Community Outreach Position be converted to a full -time position. How this can be achieved within the existing administrative cap is discussed under budget highlights. Goal 6: Utilize alternative funding sources . to fund critical administrative functions of the SMCRA. The SMCRA receives non -TIF revenues from the Mobley Property leases and interest earnings. Since these revenues are non -TIF they are not subject to the 10% cap and must be utilized to pay for essential administrative expenses, including general counsel services, phone bill, insurance and water bill. Goal 7: Continue to reach out to the community and to employ a community - driven approach. The City of South Miami and SMCRA are built upon community support and participation. Continued success will be contingent upon continuing this important tradition. Goal 8: Continue cooperation and'team approach with the City of South Miami The official name of the SMCRA is the City of South Miami Community Redevelopment Agency; and the SMCRA is a "dependent" special district. It is important to realize that the City and SMCRA are working to achieve the 13 of 16 same thing. A sense of team between the City and SMCRA has developed a' and it must continue if "we" are to be successful. BUDGET ITEMHIGHLIGHTS Residential Reinvestment and Rehab The proposed Budget would provide for the continuation of the single family infill, homeowner assistance, residential rehabilitation, multifamily unit rehabilitation, Operation Facelift and Landscaping the Redevelopment Area programs. Additionally, it would provide funding for residential rehabilitation grants to multifamily homeowners, not just project owners, and the technical expertise to successfully redevelop South Miami Gardens. Overall, it is recommended that funding to this important line item be increased by $10,700 or about six percent. Repayment to City for Funds Advanced The proposed Budget shows the need to increase repayments to the City, as a result of contractual obligations for the purchase of the Mobley Building and TranShuttle. It also reflects the desire to accelerate the repayment schedule for the funds which were advanced for the creation of the Agency. Economic Development and Job Creation As noted in Budget Goal 4, economic development and job creation initiatives are essential to the Agency's ability to revitalize the Redevelopment Area. In FY 00-01, the the Agency primarily channeled its economic development and job creation efforts through Working Capital Florida. Unfortunately, the Working Capital Florida Program was not able to meet its targets for business training and micro -loans. One of the reasons Working Capital Florida did not reach its targets may be partly attributable to the fact that many residents of the Redevelopment Area do not have the prerequisite skills and, or, enthusiasm to access such a program. This seems to be supported by the community's desire for basic skills training, such as resume writing, etiquette, typing and interviewing. Therefore, this budget proposes that the Agency gees "back to basics" in economic development and job creation by helping to provide the foundation of skills and information which will facilitate economic development and job creation in the Redevelopment Area. The FY 01 -02 Budget proposes to accomplish this through the utilization of a SMCRA Social Worker: With a limited dollar amount, the Agency will be able to secure 20 hours a week from the' City of South Miami's existing social worker, allowing skills evaluation and training, the provision of counseling and access to employment and social services. Commercial Building Rehab This year's proposed Budget would provide a lesser level of appropriations for this activity in order to more closely resemble actual spending levels. The proposed funding level would be 14 of 16 N sufficient to accommodate projects similar in scope to those approved -in FY 00 -01 and could provide for a partial renovation of the Mobley Building. Infrastructure The proposed Budget would increase funding to this critical line item, reflecting the work that is planned for Church Street and the intersecting rights -of -way and utility lines within ' the Redevelopment Area. James T. Bowman, Sr. Scholarship The proposed Budget would provide funding for the implementation of the SMCRA Scholarship Work/Study Program, authorized by the Redevelopment Plan, in memory of the late James T. Bowman, Sr. _ Administrative Expenses By far'the most severely impacted line item in this year's proposed Budget is Administrative Expenses. As was previously mentioned, a strict interpretation of the 10% administrative cap would require you to "layoff' your existing staff. Although not to such a severe extent, similar difficulties faced the Agency last year. These difficulties were overcome by charging 25% of the Director's time to specific projects instead of to general administration. In order to overcome the, 10% administrative cap this year, it is recommended that 50% of the Director's time be charged to specific line items. This is not inappropriate, as analysis shows that less than 25% of the Director's time is actually spent upon general administration. Even with charging 50% of the Director's time to project line items, there is not adequate funding to function at an acceptable level. Therefore, the proposed Budget would provide funding for these necessary expenses by utilizing the revenues from the Mobley Property and interest earnings. Additionally, revenues from the Mobley Property would provide 25% of the salary for a Programs Coordinator Position. The rest of the position's salary would be billed to the projects that the position serves to implement, and the position's fringe benefits are included within the Budget's administrative line item. The proposed Budget would allow the administration to continue functioning and even increase the efficiency and effectiveness of project implementation; however, without an adjustment to the 10% cap, the Agency will continue to be hindered and will fail to meet its peak operating capacity. 15 of 16 — O CONCLUSION In its second fully funded year, the South Miami Community Redevelopment Agency helped the City achieve the prestigious All- America City Award. It served as a case -study for revitalization. It initiated projects that, when successfully completed, will 'profoundly improve the. neighborhood beyond anyone's expectations. Putting this into perspective, a nearly universal American Dream is purchasing a home. Most of us go decades growing, learning and saving before we are ready to make a down payment and start a 30 year process to make our dreams come true. Imagine putting 20'% down at age two and opting for the 15 -year note. That is what this Agency is doing. Under your leadership, the guidance of the Executive Director, and with purposeful focus on the completion of existing initiatives, much more is in store for the Agency in year three. Challenges await and will be-overcome by a team that does not stop until the job is complete. It is a continuing honor and pleasure to work with you, the citizens of South Miami and an outstanding professional team, as we continue to make our neighborhood a better place to live, work and play. Respectfully yours,: 4 t j t / r f "Gregory Gregory J. 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Cl , ƒ ƒ \ { . k k cc « k C o / -0 ] � § r R k B = 3 k k � \ m = b b o 0 0 0 0 / 0 0 0 0 cr � CD I k . CO D K P c° b� o n S C) k k k 0/ 3 CDƒ f 0) £ § D 3 k) ® CL 0 6 ƒ 0 CD E 0 $d� _ e§ \ . 6 S� 7 k to CD / b b o 0 0 0 0 0 0 0 0 0 a) CL E Cl) n � � 2 k n R ƒ A N M 101 M c ION Residential Reinvestment, Land Acquisition and Rehab Description Cost Infill Housing Program 15,000 Multifamily unit rehab and expansion 53,400 Mortgage Assistance 53,900 Single Family Rehab 58,700 Total 181,000 Infill Housing Program Description Cost Comments Infill Housing Program 11,400 Budget to provide for purchase of vacant lots and cash incentives Director 3,600 Total 1 15,000 i C N Multifamily Unit Rehab and Expansion Description Cost Comments Lee Park Security System unfunded Video system to increase security in Lee Park Multifamily Rehabilitation Program for 25,000.00 50% funded until receipt of grant revenue. Development Owners Open, competitive grant cycle, grants secured through a lien on the property. Multifamily Rehabilitation Program for Unit 10,000.00 Open, competitive grant cycle, grants Owners secured through a second mortgage. Max. grant is $2,500. Public Housing /Multifamily Consultant 11,200.00 Consultants such as Richard Miller will provide essential input in the successful . redevelopment of South Miami Gardens. 175 hours @ $75 /hr + contingency Director 7,200.00 Total 53,400.00 N EO Mortgage Assistance Program Description Cost Comments South Miami Homeowner Assistance Program 40,000 Forgivable mortgages up to $5,000 for mortgage assistance. Open cycle. South Miami SHIP -- pending application unfunded Forgivable mortgages up to $10,000 for mortgage assistance. Open cycle. Consumer Credit Counseling 2,000 To prepare prospective homebuyers for homeownership, including seminars and credit counseling Programs Coordinator 7,300 Director 3,600 Advertising and Printing 1,000 Total 1 53,900 0 0 Single Family Rehab Description Cost Comment Single Family Rehab Program 25,000 50% funded until receipt of grant revenues. Forgivable loans up to $10,000 for rehabilitation of single family homes. Loans are forgiven over a 10 year period. Competitive, open cycle. Operation Facelift 5,000 Homes in the Redevelopment Area will be painted. Candidates are selected by staff. Homeowners are then interviewed for eligibility determination. Homeowners must be very low, to moderate income. The Agency's investment will be utilized to leverage private donations. Landscaping the Redevelopment 5,000 10 homes in the Redevelopment Area will be Area Program landscaped. Candidates are selected by staff. Homeowners are then interviewed for eligibility determination. 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Description Cost Infill Housing Program 15,000 Multifamily unit rehab and expansion 53,400 Mortgage Assistance 53,900 Single Family Rehab 58,700 Total 181,000 o — r 0. - Infill Housing Program 0 Description Cost Comments Infill Housing Program 11,400 Budget to provide for purchase of vacant lots and cash incentives Director 3,600 Total 1 15,000 c r Ee 0 po Multifamily Unit Rehab and Expansion Description Cost Comments Lee Park Security System unfunded Video system to increase security in Lee Park Multifamily Rehabilitation Program for 25,000.00 50% funded until receipt of grant revenue. Development Owners Open, competitive grant cycle, grants secured through a lien on the property. Multifamily Rehabilitation Program for Unit 10,000.00 Open, competitive grant cycle, grants Owners secured through a second mortgage. Max. grant is $2,500. Public Housing /Multifamily Consultant 11,200.00 Consultants such as Richard Miller will provide essential input in the successful redevelopment of South Miami Gardens. 175 hours @ $75 /hr + contingency Director 7,200.00 Total 53,400.00 Mortgage Assistance Program Description Cost Comments South Miami Homeowner Assistance Program 40,000 Forgivable mortgages up to,$5,000 for mortgage assistance. Open cycle. South Miami SHIP -- pending application unfunded' Forgivable mortgages up to $10,000 for mortgage assistance. Open cycle. Consumer Credit Counseling 2,000 To prepare prospective homebuyers for homeownership, including seminars and credit counseling Programs Coordinator 7,300 Director 3,600 Advertising and Printing 1,000 Total 1 53,900 N 1-0 IN Single Family Rehab Description Cost Comment Single Family Rehab Program 25,000 50% funded until receipt of grant revenues. Forgivable loans up to $10,000 for rehabilitation of single family homes. Loans are forgiven over a 10 year period. Competitive, open cycle. Operation Facelift 5,000 Homes in the Redevelopment Area will be painted. Candidates are selected by staff. Homeowners are then interviewed for eligibility determination. Homeowners must be very low to moderate income. The Agency's investment will be utilized to leverage private donations. Landscaping the Redevelopment 5,000 10 homes in the Redevelopment Area will be Area Program landscaped. Candidates are selected by staff. Homeowners are then interviewed for eligibility determination. Homeowners must be very low to moderate income. Program Coordinator 14,500 Director 7,200 Advertising and Printing 2,000 Total 1 58,700 ,•��. ,,. r ,, .. r�;- ry✓ � �: J I NII. O . 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E ° k e g m -3 / ƒ \ ƒ / / / 2 m ® 7 f \ \ C ƒ / \ ƒ .�7 » ƒ . 2 $ R a -CD k k \ k 0 M / ?o \ / / CD q @ s \ Cl) ° F.- / CD % Q / / CD Ee � .� M Au- AmaricaClOr 2001 Alu irifJ w r:rtrc;lr; :ur,u lrrnGr'errtIll'oo;tOIit-r, 41'tuku, III Plrti,` 306 TITLE: SMCRA Programs Technician DATE REVISED: 5/01/01 REPORTS TO: SMCRA Director FLSA STATUS: GENERAL SUMMARY Performs a Variety of technical, administrative and outreach activities' in order to successfully implement redevelopment programs and projects of the South Miami Community Redevelopment Agency ( SMCRA). SUPERVISION RECEIVED & EXERCISED Works under the supervision of the Director of the SMCRA. DUTIES AND RESPONSIBILITIES 1. Performs neighborhood outreach activities in order to publicize redevelopment programs and projects. 2. Reviews various grant and program applications for compliance with program guidelines. 3. Performs field visits to track the outcome of redevelopment programs and projects and to monitor conditions within the Redevelopment Area. 4. Serves as a community liaison, linking residents of the SMCRA to municipal and social services. 5. Prepares graphics, pictures and reports for presentations. 6. Coordinates and participates in public meetings and workshops. 7. Responds to public inquiries. 8. Performs other duties as assigned. MINIMUM QUALIFICATIONS REQUIRED Valid Florida Drivers License; High School Diploma or GED; Associates Degree or substantial coursework from an accredited college; past experience and success in working with the public; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities. KNOWLEDGE, SKILLS AND ABILITIES REQUIRED TO PERFORM 30B .• Ability to establish, maintain and enhance an effective working relationship with the public. Ability to review and prepare documents and to present facts and conclusions dearly in writing, oral and graphic form. Organizational skills used to maintain basic records. • Team attitude and the interpersonal skills necessary to maintain effective working relationships with co- workers. • Ability to perform physical inspections of the Redevelopment Area. Knowledge of Windows and Microsoft Office programs. S m r 2001 "Making ocir Nei ghborhaad a Gwr at Place to Live "Wk and Play" JOB TITLE: Administrative Assistant DATE REVISED: 7/01/00 REPORTS TO: CRA Director FLSA STATUS: Non - Exempt GENERAL SUMMARY Performs a variety of functions in connection with his /her duty to assist the South Miami CRA Director. SUPERVISION RECEIVED & EXERCISED Works under the general supervision of the CRA Director. Exercises no supervision. I DUTIES AND RESPONSIBILITIES I I ❖ Performs routine clerical and administrative work in answering phones, receiving the public, providing customer assistance and bookkeeping. ❖ Responsible for procurement of Agency materials and supplies. ❖ Coordinates and oversees special events and functions for the Agency. ❖ Prepares and monitors work orders for the Agency. Prepares personnel action forms, payroll, requisitions, employee certification and training records. ❖ Responsible to maintain confidential Agency personnel file copies. ❖ Receives, stamps and distributes incoming mail, processes outgoing mail. Conducts studies and research to determine needs and support Agency objectives. Coordinates programs and projects for improvement and enhancement of services and staff. ❖ Composes, types and edits a variety of correspondence, reports, resolutions, memoranda and other material requiring judgment as to content, accuracy and completeness. ❖ Compiles and prepares data for various reports. ❖ Schedules appointments and performs all other administrative tasks as required. ❖ Responsible to oversee programs of the Agency as requested by the Agency Director. ❖ Receives, reviews and processes all program applications presented to the Agency ❖ Monitors the application process, ensuring all parties are made aware of application status through fax or phone contact. ❖ Processes and monitors all resubmitted applications and follows up with applicants on any and all corrections. i Page Two CRA Administrative Assistant MINIMUM QUALIFICATIONS REQUIRED ❖ Associates Degree in related area preferred. High School Diploma required. ❖ Minimum 4 years related experience or any equivalent combination of related education and experience preferred. KNOWLEDGE, SKILLS AND ABILITIES REQUIRED TO PERFORM SOB d• Working knowledge of modern office practices and procedures. ❖ Proficiency-in Microsoft Windows 95, Microsoft Word or WordPerfect, Excel, Lotus, Microsoft Outlook. d• Ability to communicate clearly and concisely both orally and in writing. ❖ Ability to effectively meet and deal with the public; ability to handle stressful situations.