12-09-02JL {
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zoMCRA
".3W1 Saar !.nd;:c?.e40bvw t-4 -1
Chair Horace G. Eeliu CRA General Counsel Eve Boutsis
Vice Chair Mary Scott Russell CRA Executive Director Charles D. Scurr
Member David D. Bethel CRA Secretary Ronetta Taylor
Member Dan McCrea CRA Director Subrata Basu
Member Randy G. Wiscombe
Member Levy Kelly
Member Marie Birts- Cooper
SOUTH- MIAMI COMMUNITY
REDEVELOPMENT AGENCY
CRA Meeting
Meeting date: December 9, 2002 6130 Sunset Drive, South Miami, FL
Next Regular Meeting Date: Zanuary 13, 2003
Phone: (305) 663 -6338
Time: 6:30 PM
City of South Miami Ordinance 'No. 10 -00 -1712 requires
all. lobbyists before engaging in any lobbying
activities .. to register with the 'City Clerk and pay an
annual fee - of $125.00. This applies to all persons who
are retained (whether paid or not) to represent a
business entity or organization ' "to influence "City"
action, "City" action is broadly'described'to include
the ranking and selection of professional consultants,
and virtually all- legislative, quasi'- judicial and
administrative action. It does not apply to not -for-
profit organizations,' local chamber and merchant
groups, homeowner associations, or trade associations.
Wand unions.
CALL TO ORDER:
I ROLL CALL:
2 INVOCATION:
3. PLEDGE OF ALLEGIANCE:
COMMUNITY'REDEVELOPMENT AGENCY. 1.
AGENDA - December 9, 2002
ITEMS FOR THE BOARD'S CONSIDERATION,:
4. APPROVAL OF .MINUTES
Regular CRA Minutes- November 12, 2002
5. CRA DIRECTOR'S REPORT:
1. Presentation on Hurricane Shutter Program
2. CRA office relocation update
3. Economic Development Initiatives update
4. Residential Rehabilitation Program update
5. Credit Counseling services RFP
6. Greater Miami Neighborhood Housing update
7 Spirit of the season award
8. Multipurpose Center construction update
6. CRA GENERAL COUNSEL'S REPORT:'
CONSENT AGENDA
There is none
RESOLUTION(S)
7. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT
AGENCY APPROVING A SINGLE FAMILY REHABILITATION GRANT
OF UP TO $2,700.00 AWARDED TO MR. AND MRS. WOODLEY FOR
IMPROVEMENTS - TO THEIR PROPERTY LOCATED AT 6441 SW 57TH
PLACE; AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE,
SAID FUNDS FROM ACCOUNT NUMBER 610- 1110 - 553= 34 -501
ENTITLED RESIDENTIAL REINVESTMENT; AND PROVIDING AN
EFFECTIVE DATE. 5/7
B. A RESOLUTION. OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT
AGENCY (SMCRA) APPROVING A EXTENSION OF AN EXISTING
AGREEMENT BETWEEN THE SMCRA;AND B'MUMFORD & COMPANY FOR
MARKETING AND PUBLIC RELATIONS SERVICES FOR' A PERIOD
ENDING SEPTEMBER 31, 2003, AND PROVIDING FOR AN
EFFECTIVE DATE. 5/7
9. A'RESOLUTION OF THE SOUTH MIAMI COMMUNITY. REDEVELOPMENT
AGENCY '(SMCRA) APPROVING A PROFESSIONAL`SERVICES FEE OF'
$9,977 (NINE THOUSAND NINE HUNDRED AND' SEVENTY SEVEN)
FOR MCHARRY & ASSOCIATES FOR DESIGN AND CONSTRUCTION
ADMINISTRATION SERVICES FOR THE RELOCATION;OF THE SMCRA.
OFFICES TO 5825 SW 68th STREET (MOBLEY BUILDING),
AUTHORIZING ,THE EXECUTIVE DIRECTOR TO DISBURSE. SAID
FUNDS FROM ACCOUNT, 610- 1110 - 541'- -46 -30, ENTITLED
FACILITIES MAINTENANCE AND - REPAIR; AND PROVIDING FOR AN
EFFECTIVE DATE: 5/7
COMMUNITY REDEVELOPMENT AGENCY 2
AGENDA — December 9,. 2002
PUBLIC COMMENTS
BOARD COMMENTS
ADJOURNMENT
PURSUANT TO PIA STATUTES 286.0105p "THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES
TO APPEAL ANY DECISION MADE' BYL THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER
CONSIDERED AT ITS MEETING OR HEARING, HE OR'SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT
FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT 'A VERBATIM RECORD OF THE PROCEEDINGS'
IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO SE BASED.
THIS NOTICE. DOES NOT CONSTITUTES CONSENT BY THE CITY 'FOR THE, INTRODUCTION OR ADMISSION OR
OTHERWISE INADMISSIBLE OR IRRELEVANT, EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT
OTHERWISE ALLOWED BY LAW.
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13 SOUTH. MIAMI COMMUNITY REDEVELOPMENT AGENCY
14 MINUTES
15 November 12, 2002
16
17 CALL TO ORDER:
18
19 The South Miami Community Redevelopment Agency met in
20' regular session on Monday,.November 12, 2002 at 6:00 p.m., in the
21 City Commission Chambers, 6130 Sunset Drive.
22
23 1. ROLL CALL:
24 The following members of the CRA Board were present:
25 Chairperson Horace G. Feliu, members David D. Bethel, Randy G.
26 Wiscombe and Levy Kelly. Vice Chairperson Mary Scott Russell
27 arrived at 6:01 p.m., and.member Dan McCrea arrived at 6:30 p.m.
28
29 Also in attendance were: Executive Director Charles D.
30 Scurr, Director Subrata Basu, General Counsel Eve Boutsis, CRA
31 Secretary Representative Nkenga Payne, CRA Outreach Coordinator
32 James McCants and Grants Administrator Olga.Cadaval.
33
34 2. INVOCATION:
35 Member Bethel delivered the Invocation
36
37 3. PLEDGE OF ALLEGIANCE:
38 The Pledge of Allegiance was recited in unison.
39
40 ITEMS FOR THE BOARD'S CONSIDERATION:
41
42 4. APPROVAL OF MINUTES
43 Regular CRA Minutes- October 14, 2002
44 Moved by Vice Chairperson Russell, seconded by Chairperson
45 Feliu and - Member Wiscombe to approve the minutes as presented.
46
47 There, being no discussion the motion passed by a 5 -0 vote.
48
49 Member Wiscombe: Yea
50 Member. Kelly: Yea
51 Member Bethel: Yea
52 Vice Chair Russell: Yea
53 Member McCrea: Not present
54 Chairperson Feliu: Yea
COMMUNITY REDEVELOPMENT AGENCY 1
MINUTES - November 12, 2002
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5. , CRA DIRECTOR'S REPORT:
a. Miami -Dade County (OCED) Sewer Project Update
Mr. Tony appeared before the CRA Bo.ard'to provide an update
on the water, sewer and sidewalk project. It is anticipated
that the paving will start during the month of December, with
the sidewalk improvements expected to begin in January 2003.
Member Kelly related that he'd received complaints from
residents in the construction area in regard to controlling the
dust. He asked if the streets could be hosed down.
Mr. Tony indicated that the hosing down of the street has
been implemented..
b. Personnel One Report
Mr. Eddie Vargas appeared before the CRA Board to provide an
update. He indicated that more than thirty South Miami
residents from the CRA area were currently employed through
Personnel One.
c. Certificate of Appreciation
Chairperson Feliu presented Certificates of Appreciation to
employees of the Public Works Department and Landscape Division
for their assistance in the, landscaping project for 27 Habitat
Homes.
6. CRA GENERAL COUNSEL'S REPORT:
CONSENT AGENDA
There were none
RESOLUTION(S)
CRA 19 -02 -107
5. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT
AGENCY APPROVING A SINGLE FAMILY REHABILITATION GRANT
OF .UP TO $2,000.00 AWARDED TO RUBY. L. JONES FOR
IMPROVEMENTS TO HER PROPERTY LOCATED AT ' 6105 SW 64TH
TERR; AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE
SAID FUNDS FROM ACCOUNT NUMBER 610- 1110 - 553- 34 -50,
ENTITLED RESIDENTIAL REINVESTMENT; AND PROVIDING AN
EFFECTIVE DATE. (Deferred from 10/14/02)
Moved by
Member Bethel
Director
improvements.
Board with a
Vice Chair Russell, seconded by Chair Feliu and
to approve this item.
Basu explained that this request is for home
He indicated that he would be coming back to the
.more graduated process for certain rehab loan
COMMUNITY REDEVELOPMENT AGENCY
MINUTES - November 12, 2002
R�
1 thresholds to require different levels of documentation for
2. processing.
3
4 At the conclusion of this discussion the motion to approve
5 passed by a 5 -0 vote.
6
7 Member Bethel: Yea
8 Member Levy: Yea
9 Member McCrea: Not present
10 Member Wiscombe: Yea.
11 Vice Chair Russell: Yea
12 Chairperson Feliu: Yea
13
14 CRA 20 -02 -108
15 6. A RESOLUTION OF THE SOUTH MIAMI.COMMUNITY REDEVELOPMENT
16, AGENCY APPROVING A SINGLE'FAMILY.. REHABILITATION GRANT
17 OF UP TO $4,725.00 AWARDED TO MARY E. BROWN FOR
18 IMPROVEMENTS TO HER PROPERTY LOCATED AT 6520 SW 57TH
19 PLACE;. AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE
20 SAID. FUNDS FROM ACCOUNT NUMBER 610- 1110 - 553- 34 -50,
21 ENTITLED RESIDENTIAL REINVESTMENT; AND PROVIDING AN
22 EFFECTIVE DATE. (Deferred from 10/14/02)
23
24 Moved by Chair Feliu, seconded.by Member Bethel to approve
25 this item. Motion passed by a 5 -0 vote.'
26
27 Mr. Basu indicated that this rehab loan ,would be used to
28 replace an existing roof on an existing property.
29
30 There, being no discussion the motion passed by a 5 -0 vote.
31
32 Member Bethel: Yea
33 Member Levy: Yea
34 Member McCrea: 'Not present
35 Member Wiscombe: Yea
36 Vice Chair Russell: Yea
37 Chairperson Feliu: Yea
38
39 7. A RESOLUTION OF.THE SOUTH MIAMI COMMUNITY REDEVELOPMENT
40 AGENCY (SMCRA) APPROVING A EXTENSION OF AN EXISTING
41 AGREEMENT BETWEEN THE'SMCRA AND B MUMFORD & COMPANY FOR
42 MARKETING AND PUBLIC RELATIONS SERVICES FOR A PERIOD
43 ENDING 'SEPTEMBER 31, 2003, AND PROVIDING FOR AN
44 EFFECTIVE DATE.
45
46 Moved by Vice Chair Russell, seconded by Member Bethel to
47 approve this item.'
48
49 Mr. Basin indicated that Mrs. Mumford has done an excellent
50 job promoting the CRA. He advised the Board that he was
51 recommending extending this. contract until the end of next fiscal
COMMUNITY REDEVELOPMENT AGENCY 3
MINUTES - November 12, 2002
1 year in order- to complete some of the public relations projects
2 currently being addressed.
3
4 Moved by-.Vice Chair Russe11,.seconded by Member Wiscombe to
5 defer this item in order'to. provide scope of contract service and
6 financial information.
7
8 There, being no further discussion, the motion to defer
9� passed by a 5 -0 vote.
10
11 Member Bethel: Yea
12 Member Levy: Yea
13 Member McCrea: Not present
14 Member Wiscombe: Yea
15 Vice Chair Russell: Yea
16 Chairperson Feliu: Yea
17
18 CRA 21 -02 -109
19 B. A RESOLUTION OF.THE SOUTH MIAMI COMMUNITY REDEVELOPMENT.
20 AGENCY (CRA). APPROVING.THE'BUDGET-OF THE AGENCY FOR THE
21 FISCAL YEAR BEGINNING OCTOBER 1, 2002 AND ENDING
22 SEPTEMBER 30, 2003; AUTHORIZING THE EXPENDITURE OF
23 FUNDS ESTABLISHED BY THE BUDGET; AUTHORIZING THE AGENCY
24 TO SUBMIT THE BUDGET TO MIAMI -DADE COUNTY FOR APPROVAL;
25 PROVIDING 'SEVERABILITY,AND PROVIDING FOR AN EFFECTIVE
26 DATE.'
27
28 Moved by Vice Chair Russell, seconded by Chair Feliu and
29 Member Bethel to approve this item.
30
31 Mr. Basu highlighted many accomplishments of the CRA, which
32 included: 1) Church Street project construction; 2) completion of
33 the traffic calming project; 3) Working to converse South. Miami
34 Gardens into ownership property; 4) Committed a total of $100,000
35 to Habitat For Humanity to assist with the building of five homes
36 to be built on the Marshall Williamson property ($20,000 each
37 home); 5) Committed two•properties to'Greater Miami Neighborhood;
38 6) Committed to commercial Rehab; 7) Joint Venture with Community
39 Action Agency,- relocate office space to Mobley property; and
40 8)Partnership with OCED.
41
42 Mr. Basu highlighted areas of commitment for next fiscal
43 year: 1) continue to earn community trust and build �CRA for the
44 community`by locating the CRA office within the CRA community; 2)
45 Continue to build on the Residential Rehab Program and 3)
46 Strengthening the tax base through economic development in the
47' industrial area.
48
49 Mr. 'Baru directed comments to the revenue budget and
50 indicated that the amount of'TIF funding received by the CRA has
51 decreased from last. Administrative cost is'capped at 100 of the
52 cost of ..fixed revenue ($67,,680).. In addition, the CPA is also
COMMUNITY REDEVELOPMENT AGENCY. 4
MINUTES - November 12, 2002
1 responsible for the salaries -of a, CRA Police officer and Code
2 Enforcement Officer. In addition, a portion of the City's Social
3 Worker's salary is paid for out of CRA funds. Furthermore, the
4 CRA is reimbursing.the.City for a•loan provided for the purchase
5 of the Mobley property. He highlighted other components of the
6 expenditure portion of the budget and how those allocations tied
7 into the above- mentioned commitments of the CRA for next fiscal
8 year.
9
10 At the conclusion of this dis.cussion, the motion to approve
11 this item, the motion passed by a 6 -0 vote.
12
13 Member Bethel: Yea
14 Member Levy: Yea
15 Member McCrea: Yea
16 Member Wiscombe: Yea
17 Vice Chair Russell: Yea
18 Chairperson Feliu: Yea
19
20 PUBLIC REMARKS
21
22 The following individual's were afforded an opportunity for
23 comments
24 •1. Mr. David•Tucker, Sr., 2) Ms. Mary Brown, 3) Ms. Joyce Price,
25 4) Mr. Leroy Jones, 5) Mr.. Adrian Ellis,. 6) Bobby Mumford,. 7)
26 Reverend Emmanuel Whipple, and 8) Ms. Victoria Freeman.
27
28 BOARD REMARKS
29
30 Each Board member was afforded an opportunity for comments.
31
32 There, being no further business to come before this Body,
33 the meeting adjourned at 7 :49 p.m.
34
35 Approved:
36
37
38 Attest:
39
40 Horace G.:Feliu
41 Chairperson
42
43 Ronetta Taylor, CMC
44 CRA Secretary
45
46
COMMUNITY REDEVELOPMENT AGENCY 5
MINUTES - November 12, 2002
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.CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
To: Honorable Chair Date: 'December'6; 2002
and SMCRA Board Members
From: Subrata Bas u, , AICP Subject: Agenda Item #
Director' CRA Board Meeting 12/09/02
Single Family Rehab Application
for Mr. and Mrs. Woodley
REQUEST
A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY
APPROVING A SINGLE FAMILY REHABILITATION GRANT OF 'UP TO $2,700.00
AWARDED TO MR. AND MRS. WOODLEY FOR IMPROVEMENTS TO THEIR PROPERTY
LOCATED AT 6441 SW 57 T11 PLACE; AUTHORIZING THE EXECUTIVE. DIRECTOR TO
DISBURSE SAID FUNDS FROM ACCOUNT NUMBER 610- 1110 - 553- 34 -50, ENTITLED
RESIDENTIAL REINVESTMENT; AND PROVIDING AN EFFECTIVE DATE.
BACKGROUND AND ANALYSIS
The Single Family Rehabilitation Program offers three levels of grant funding to single family
homeowners within the South Miami Community Redevelopment Area in order to increase the quality of
the existing housing stock. The program prioritizes application, which address health, safety, and welfare
issues or would assist applicants who can least afford to carry out rehabilitation activities.
Pursuant to program guidelines, Mr. and Mrs. Woodley submitted a grant application requesting up to
$2,700 in funding assistance to defray the costs of painting the exterior of their home located at 6441 SW
57`x' Place. The proposed scope includes:
Exterior Painting $2,900 1st level grant $2,500
2 °d level grant (match required) $200
Total Award $2,700
Required Match $200
Total Expenses $2,900 Total $2,900
Approval of this rehabilitation grant was presented to the CRA Advisory Board during its meeting on
November 25, 2002. However, no action was taken due to a lack of quorum.
RECOMMENDATION
Your approval is recommended.
Attachments:
Proposed Resolution
Back up information,
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Primary Job
$
Primary Job
$
Second Job
$
Second Job
$ _
Pension
$
Pension
$ -- _ --
Social Security
$ DD
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$ -�
AFDC v!V �,T,v,7d` ww
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$
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$
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$ �-
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Workers'
$
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Compensation
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$
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$ -.- --
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NAME OF LENDER PROVIDING
YOUR MORTGAGE OR
- ` �. �
1�
MORTGAGES
C1V �
10
ADDRESS OF LENDER(S)
•.... .!zP
0
PHONE NUMBER OF LENDER
4op)
'ADDRESS OF PROPERTY TO
BE REHABILITATED
................................... ... ............. ............ ........ ...................... ....................... _ ...................................... n. ...... ..
HOUSE
NUMBER OF
NUMBER OF
HOUSE SIZE
INFORMATION
BEDROOMS
`�
BATHROOMS
(SQUARE FEET)
SF
ASSESSED VALUE OF PROPERTY =
AS'DETE'RMINED BY THE MOST
$
RECENT MIAMI -DADE COUNTY
PROPERTY ASSESSMENT OFFICE
Prepared by SDI, Inc. . page 2 of 3
r'
Certification* and Signature
1 (We) hereby certify that all of the foregoing information is true and complete to the best'of
my (our) knowledge, and hereby give my (our) permission to the City of South Miami
Community Redevelopment Agency ( SMCRA) (or any lender acting on the Agency's behalf)
to conduct further credit and financial investigation, as deemed necessary to determine
eligibility. Furthermore, I, (we) agree to abide by the eligibility and program requirements set
forth in connection with any opportunities which may be offered to me (us) by the SMCRA
pursuant to this application. I (we) understand that false, inaccurate, or incomplete
information in the foregoing application shall be considered cause for me (us) to be
disqualified from participation in the Residential Rehabilitation Program for Single- Family
Homes, a program of the SMCRA, and I (we) must immediately not the Agency of any
change in my (our) income, status of employment prior to closing for re- verification. I (we)
further understand than an "Affidavit of No Income Change" must be signed prior to receiving
any program benefits.
I (We) hereby authorize the SMCRA or any lender acting on the Agency's behalf to verify my
past and present employment, past and present landlord information, past and present
mortgage loans, and any other credit information as needed. I (we) understand a copy of
this form will also serve as authorization.
WARNING: Florida Statute 817 provides that willful false statements or
misrepresentation concerning income and assets or liabilities relating to
financial condition is a misdemeanor.'of the first degree and is punishable by
fines and imprisonment provided under statute 775.082 or 775.83.
Signature of Applicant Signature of Co- Applicant
Date Date
17
City of South Miami Community Redevelopment Agency
6130 Sunset Drive, South Miami, FL 33143
Greg Oravec,'Director Phone: 305 -663 -6338
FAX: 305 -663 -6345
NOTICE TO APPLICANT'S
This notice is provided to you as required by the Right to Financial Privacy Act of
1
1978 and states that the South Miami Community Redevelopment Agency ( SMCRA)
has aright of access to financial records held by any financial institution in
connection with the consideration or administration of the housing loan for which you
have applied. Financial records involving your transaction will be available to the
SMCRA without further notice or authorization, but will not be disclosed or released
to another government agency or private entity without your consent, except as
required or permitted by law.
Name Date
18
':OX.
it (rQ�o a
ov
6K
CRESPO DECORATION
TEL 305- 815 -9375
CELL 756- 556 -0548
MIAMI FL.
RESIDENT
.6441SW 57PL
CORDIALLY,
TO WHOM IT MAY CONCERN
THIS IS TEE CONTRACT YOU HAVE REQUESTED FOR YOUR HOME.
1- WATER PRESSURE CLEANER
2- FIX AND REPAIR TEE ENTIRE EVE OF THE HOUSE
3- THE PR]MING OF ALL THE WALLS
4- GENERAL COMPLETE TOP COAT OF PAINT ON ALL THE WALLS
5- SILICONE ALL AREAS
6- ENAMEL FINISH ALL M�TAL SURFACES .
THIS JOB WILL BE COST $2;900.00 INCLUDES ALL MATERIALS AND LABOR WE ASK FOR A
50% DEPOSIT FOR MATERIALS AND BALANCE REMAINING WILL BE PAID IN FULL WHEN
THE JOB IS COMPLETE.
THE . PAINTS IS OF PREMIUM QUALITY FROM BENJAMIN MOORE.. THIS JOB WILL TAKE
ABOUT TWO WEEKS.
SINCERELY
CARLOS CRES
TEL 305- 815 -9375
MIAMI FL.
Email: merolanygeacite.com
EXTERIOR PAINTS
PRIMER EXTERIOR FRESH START 100% ACRILICO
MOORLIFE FLAT FINISH
MOORGLO SEMIGLOSS
LOW LUSTRE
SPECIALTY
WOOD SIDING
HARDBOARD SIDING
SHAKES AND SHINGLES
UNGLAZED BRICK, STUCCO,CEMENT AND CINDERBLOCK
PRIIVIED METAL
WHAT ARE BENEFITS
SUPERIOR ADHESION
EXCEPTIONAL LONG TERM- DURABILITY
EXCELLENT CONSISTENCY FOR EASY APPLICATION
QUICK DRYING TIME
FORMULATED FOR EXCELLENT COLOR RETENTION
SOAP AND WATER CLEANUP
RESISTANCE TO CRACKING, PEELING AND BLISTERING
GREAT FLOW AND LEVELING
SPECIALLY FORMULATED TO RESIST MILDEW GROWTH ON THE PAINT FILM.
r KUI.1 : LHNGHKU I t rH I N I 1 NU r HA, NU. :Z=5 y5y UL'J,5' Nov. Iy ;eb1J2 a r : -1ZM1 K�
IAN "ROTE PAINTING, INC.
MICHAEL BENCOMO
JE1:F SANCHEZ
LICENSED & INSURED
CC 96BS00371
Wim 305- 858.1693
coil 305- 338 -1596
October 31, 2002
WILLIS
6441 SW 57TH PL.
305- 661 - 1476
EX7EMOR FAINT PROPOSAL,
USING A 3500 PSI PRESSURE WASHER PRESSURE CLEAN COMPLETE EXTERIOR
SURFACE OF RESIDENTIAL, HOME.
CHEMICALLY TREAT ALL LOWER MASONRY WALL SURFACES TO KILL OFF ANY
GROWING BACTERIA.
REPAIR ALL EX'T'ERIOR CRACKS USING ELESTROMERIC PATCHING COMPOUND
ANY CRACKS SMALLER THAN. 1116TH SHALL BE WIDENED TO A "V" SHAPE.
RECAULK ALL WINDOWS, DOOR FRAMES AND OVERHANG
APPLY ACRYLIC PRIMER TO COMPLETE EXTERIOR MASONRY SURFAC. AND SPOT
PRIME ANY EXPOSED WOODS ON TRIM OR OVERHANG.
APPLY TWO COATS OF ACRYLIC EXTERIOR PAINT TO ALL MASONRY SURFACES.
APPLY TWO COATS OF ACRYLIC EXTERIOR PAINT TO FACIA AND OVERHANG.
ACID WASH ALL SECURITY BARS AND REPAINT USING OIL BASE PAINT.
REMOVE AND REPLACE WOODEN TRIM AS DECRISED DURING WALK AROUND
CAULKAND PRIME NEWLY INSTALLED WOOD.
TOTAL 3675.00
CONTRACTOR PROVIDING ALL MATERIALS
CL.IiNT CHOOSES COLORS (SHERWIN WILLIAM)
HOME OWNER
CONTRACTOR
DATE ZZ
E
MALCOLM T. WRIGHT, INC.
GENERAL CONTRACTORS
State Certified CG C053456
10856 S.W. 188th Street Miami Florida 33157
Phone: (305) 253 -8850 Beeper: (305) 844 -1123
Date: November 6, 2002
Client: Mr. & Mrs. Willis Woodley
6441 SW. 57 Place
South Miami, Fl.
Att.: Owners
Re: Proposal: For Exterior Painting at: 6441 SW. 57 PL.
Malcolm T.,Wright, Inc. is please to submit Labor and materials for the
above referenced project. This proposal is based on our site visit and
conversation with you on Nov. 6, 2002.
Total - proposed prico $ 5,503.00
The following inclusions, exclusions, and qualifications are included in this
proposal. Any changes or modifications to the following may effect our
proposed price.
Inclusions:
1. Pressure clean entire exterior structure.
2. Patoll and fill all loose cracks.
3. Replace partial 1 " x 8" fascia board.
4. Nail close open porch soffit.
5. Replace partial 1 x 12" fascia beard at rear.
6. Remove loose oxidation.from all wrought iron bars.
7. Prep and paint front awning @ second floor.
8. Prime and, caulk exterior prior to applying new paint on walls, doors,
bars; fascia and soffit.
9. Two colors: walls, trim & Doors
10. All debris generated by us, to be hauled away.
1 OF 3
All material is guaranteed to be as specified. All work to be completed in a
workmanlike manner according to standard practices. Any alterations or
deviations from specifications above involving extra costs will be executed
only upon written orders, and will become an extra charge over, and above
the proposal.
All agreements are contingent upon strikes, accidents or delays beyond our
control. Owner to carry fire, tornado and other necessary insurance. Our
workers are fully covered by workmen's compensation insurance.
Acceptance of Proposal: Malcolm T. Wright, Inc.
The above prices, specifications Signat
and conditions are satisfactory
and are hereby accepted-you
are authorized to do the work as Note: This proposal may be
specified. withdrawn by us if not
accepted within thirty.
days (30).
Owners Name:
Owners, Signature:
Date of Acceptance:
30173
To: Honorable Chair Date: December 6, 2002
and SMCRA Board Members
From: Subrata Basu, ICP
Director
f
REQUEST
Subject: Agenda Item #
CRA Board meeting December 9, 2002
Extension of an Agreement with B
Mumford & Company
A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT
AGENCY ( SMCRA) APPROVING A EXTENSION OF AN EXISTING
AGREEMENT BETWEEN THE SMCRA AND B MUMFORD & COMPANY
FOR MARKETING AND PUBLIC RELATIONS SERVICES FOR A PERIOD
ENDING SEPTEMBER 31, 2003, AND PROVIDING FOR AN EFFECTIVE
DATE.
BACKGROUND AND ANALYSIS
For the coming year the primary effort will be focused on a) quarterly newsletter to keep the
community informed of SMCRA activities, b) development of collateral material to document
demographics, development potentials, and other relevant information; c) to facilitate an
effective community input process. Please see the attached Letter of Understanding from Bobbie
Mumford dated November' 12,!2002. B Mumford & Company has worked very diligently with
the SMCRA staff and been effective in getting our message out.
RECOMMENDATION
Your approval of the extension of the Agreement is recommended.
Attachments:
Proposed Resolution
Letter of Understanding for the next years level of effort
Current agreement
Existing Purchase Order and amount paid to date
Performance report
1
2
3
4
5
6
7
8.
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
RESOLUTION NO.
A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT
AGENCY ( SMCRA) APPROVING A 'EXTENSION OF AN EXISTING
AGREEMENT BETWEEN THE SMCRA AND B MUMFORD & COMPANY
FOR MARKETING AND : PUBLIC RELATIONS SERVICES FOR A PERIOD
ENDING SEPTEMBER 31, 2003, AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the SMCRA desires to.retain the services of a Marketing and .
Public Relations firm to develop various promotional and other collateral material
to create a recognizable and unique positive identity for the Agency; promote
Agency activities and to: effectively reach the residents, business and development
communities; and
WHEREAS, the SMCRA after having gone through a selection process
retained and entered into an Agreement with B Mumford & Company through
Resolution No. CRA 10 -01 -59 and the Agreement Expired on April 30, 2002; and
WHEREAS; B Mumford & Company has done an effective and excellent
job to promote the interest of this Agency;
NOW, THEREFORE, BE IT RESOLVED BY THE SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY BOARD THAT:
Section 1: The existing Agreement between the SMCRA and B Mumford &
Company be extended for a period ending September 31, 2003.
Section 2: This resolution shall be effective upon approval.
PASSED AND ADOPTED this day of ,2002.
ATTEST:
APPROVED:
SECRETARY CHAIRPERSON
READ AND APPROVED AS TO FORM:
GENERAL COUNSEL
Board Vote:
Chairperson Feliu:
Vice Chairperson Russell:
Board Member Bethel:
Board Member Wiscombe:
Board Member:
Board Member Levy Kelly:
Board Member Brits - Cooper:
Basu, Subrata
From: Bobbie Mumford [mum @bellsouth.net]
Sent: Tuesday, November 12, 2002 5:09 PM
To: sbasu @cityofsouthmiami.net
Subject: CRA- Marketing /LETTER OF UNDERSTANDING.11.02
LETTER OF. UNDERSTANDING
November 8, 2002
Mr. Subrata Basu
Assistant City. Manager/Executive Director
South Miami Community Redevelopment Agency
6130 Sunset Drive
South Miami, Florida 33143
Dear Mr. Basu:
B Mumford is very pleased to continue its public relations and marketing services for the South Miami
Community Redevelopment Agency ( SMCRA), under your direction and leadership. We appreciate this
opportunity.
This Letter of Understanding ,briefly summarizes our discussion of tasks to be performed by our firm for the
. SMCRA. These tasks shall specifically include, but not be limited to:
1. SMCRA Newsletter to Residents, Churches, Organizations and Business, Community
(Quarterly or bi- monthly publication)
Continuing with November - December, 2002/Fall edition
2. SMCRA Presentation- Information Package (Kit) for Developers and Property Owners,
including interchangeable data:
Fact Sheet
Demographics
Maps of area
Models of CRA area
Project information
Other relative information
3. Marketing of the Industrial Park Area and Economic Development Opportunities and
Successes
4. Special Events (assistance only)
5. Media Relations and General News Releases
Of course, our meeting involved much more details on approach and follow through which we will work to
achieve. Again, we are prepared to move forward with your vision, and the policies set forth by the SMCRA
Advisory Board and Board of Directors.
Sincerely,
Bobbie Mumford, President
i
AGREEMENT FOR
MARKETING AND PUBLIC RELATION SERVICES
This Agreement is entered into this day of 2001,
between the CITY OF SOUTH MIAMI COMMUNITY RED L PME1INT AGENCY
(SMCRA) and B MUMFORD & COMPANY, a Florida Corporation and Public Relations Firm
(the CONSULTANT).
WITNESSETH
1. Term. The term of this Agreement shall be for one (1) year, commencing on the
date above written and ending one (1) year thereafter (the Expiration Date).
2. Subiect Matter. This Agreement sets forth the terms and conditions pursuant to
which the SMCRA may request, and the CONSULTANT shall provide, the Services, as defined
below, for one or more Projects. While specific Projects are designated under this Agreement,
the Projects and the specific details of the Services.required to be performed by the
CONSULTANT shall be further described in Work Orders to be issued by the SMCRA in
accordance with this Agreement.
3. Definitions.
A. "Project" means various redevelopment project initiatives as determined by
the SMCRA within the City of South Miami Community Redevelopment
Area.
B. , "Work" means Services to be rendered or provided by the CONSULTANT
for the Project.
C. "Services" means the Services to be performed by the CONSULTANT under
this Agreement.
D. "Project Manager." means the Director or a designee.
4. Services.
A. General
i. At the SMCRA's request, made in accordance with Sub - Section B below,
the CONSULTANT shall perform the Work. The Services may include
but not be limited to the services outlined in this section and services that
may be required in connection with a Project. The Work shall be
performed with all applicable dispatch, in a sound, economical, efficient
and professional manner and within the time and the manner required in
the Work Order.
ii. The CONSULTANT shall perform the Work 'under the direction of, and
in close coordination with, the Project Manager. The CONSULTANT
shall provide all professional services comprising the Work and shall be
fully responsible for all professional and technical aspects. The
SMCRA's review and approval of the work will relate only to overall
compliance with the general requirements of the Project and whenever
the term "approval by the SMCRA" is used in this Agreement, the .
phraseology shall in no way relieve the CONSULTANT from any duties .
or responsibilities under the terms of this Agreement or from using the
best professional practices.'
iii.The CONSULTANT shall, in the performance of the Work, comply with
., all Federal, State and Local codes, ordinances and regulations, pertaining
to the Project, including, without limiting the generality of the foregoing,
the Federal Wage -Hour Law, the Walsh -Healy Act, The Occupational
Safety and Health Act, the National Environmental Policy Act and Equal
Employment Opportunity Legislation:
iv. In the performance of the Work, the CONSULTANT agrees to:
a. Complete the. Work within the time allowed by maintaining an
adequate staff of qualified employees at all times.
b. Be fully responsible for the professional services required to be
rendered in the performance of the Work.
c. Cooperate fully with the SMCRA in order that all phases of the
Work may be properly scheduled, coordinated, and executed.
d. Report the status of the Project to the Project Manager and/or
SMCRA upon request or as required by this Agreement, and
maintain all notes, calculations, and related work to be open to
inspection by the SMCRA, at all times and as required bylaw.
2
e.. Promptly deliver to the Project Manager copies of minutes of all
relevant meetings relating to the Project at which the
CONSULTANT is present.
f. Be available for general consultation and advice at all times during
the term of the Project.
B. Requests For Services.
is Except in emergency situations, all requests for Services shall be made by
a written Request For Services (RFS) issued by the Project Manager. In
case of emergency, the SMCRA may'issue a verbal RFS to be followed
by a written RFS (or, after approval,, by 'a Work Order) and a Notice to
Proceed, as soon as practicable. The RFS shall describe the Project and
each section of the Work to be performed by the CONSULTANT and the
time schedule in which the Work must -be completed.
ii. Upon receipt of the RFS, the CONSULTANT shall make arrangements
to meet with and/or be in direct contact with the Project Manager and/or a
meeting shall be held within ten (10) days following receipt of the RFS,.
to discuss the schedule, the scope of the Work, and budget and
compensation issues:
iii. Subsequent to the meeting, the CONSULTANT shall submit to the
SMCRA a proposal at no cost to the SMCRA. If the SMCRA and
CONSULTANT agree on the schedule and time for completion of the
Work, and budget and amount of compensation, then the Project Manager
shall issue a Work Order and'Notice to Proceed.
iv. The Services to be rendered by the CONSULTANT for the Project shall
commence within twenty -four (24) hours upon receipt of the Notice to
Proceed and shall be completed within the time agreed upon as shown mi
the Work Order. When a Project has a'deadline date and time is of the
essence, the SMCRA shall advise the CONSULTANT of the completion
time and the completion time shall be agreed upon. A reasonable
extension of the work time will be granted in the event there is a delay on
the part of the SMCRA in fulfilling part of the Agreement as required or
because of weather, civil disturbance, or other reasons beyond the control
of the CONSULTANT.
v. The CONSULTANT understands and agrees that failure to comply with
the foregoing provisions within the time required may result in the
Project being awarded to another firm.
5. SMCRA Services and Responsibilities. The SMCRA agrees to make available
to the CONSULTANT any and all information and data in the SMCRA's possession pertaining
to the Work to be performed for the Project.
6. Scope of Work. The CONSULTANT will be required to provide marketing and
public relation services. These services may include, but may not be limited to information
dissemination and recognition affecting public opinion; providing information to key policy
makers and community leaders in the area including associations, agencies and organizations,
churches,. neighborhood groups, crime watch organizations and businesses; multi-media
presentations amd visual aids; public meetings and hearings; community workshops and public
participation activities; newsletters, news releases, media/press conferences, public affairs and
public service announcements; special events covering grand openings and dedication
ceremonies; promotions and general publicity of community activities and events; special
initiatives promoting and marketing SMCRA endeavors and program functions, and any other
miscellaneous tasks as may be required.
7. Compensation. Compensation shall be based on a "Fixed Fee" or a "Not to .
Exceed Fee," as described in attachment "l," based on the nature and scope of the Work. The
method of compensation shall be agreed' upon prior to issuance of the 'Work order.
Notwithstanding anything to the contrary, the SMCRA and the CONSULTANT agree that the
total compensation permitted for all work under this Agreement shall not exceed the sum of
$50,000.00.
A. Fixed Fee: The fee for a task or a scope of work based on a fixed fee shall
be mutually agreed upon by the SMCRA and CONSULTANT.
B. Not to Exceed Fee: If a "Not to Exceed" fixed fee is mutually agreed upon,
the amount of compensation shall be based on an hourly rate fee. The hourly
rate fee shall be computed based on the hours worked by the CONSULTANT.
The Hourly Rate for this category, as shown below, includes all equipment,
supplies; materials, tools labor, wages, taxes, insurance, benefits, overhead
and profit and shall be applicable to any necessary overtime work.
Cate go Hourly Rate
Public Relations Coordinator /Assistant Coordinator $125.00
Information/Community Outreach Specialists $100.00
Graphics Designer $ 90.00
4
8. Payments of Compensation. Compensation shall be. paid monthly in accordance
with invoices detailing the fees and expenses, for Work performed during the immediate
preceding calendar month. Payment shall be made within thirty (30) days following Project
Manager's receipt of the invoices, (in triplicate). The invoices shall include the following
information:
A. Total contract amount.
B. Percent of Work complete to date.
C. Total amount paid to date.
D. Amount previously billed.
E. Amount of invoice.
F. Summary of Work done during the billing period.
G. Invoice number and date.
9. Schedule of Work. The SMCRA shall have the right to determine.which Project
shall be assigned to the CONSULTANT and the schedule of Work and time for performance.
10. Extra Work Expenses. If the CONSULTANT has incurred extra work or
expense due to changes ordered by SMCRA after any portion of the Work is approved by the
SMCRA, then the payment for such extra work shall be the subject of a Change Order, and shall
be approved, in writing, by the SMCRA if, in the SMCRA's reasonable opinion, such Change
Order is warranted. If the CONSULTANT caused extra work or expense due to changes ordered
after any portion of the Work is approved by the SMCRA, such extra Work shall be the subject
of an additional work order and the cost of the extra work shall be sole responsibility of the
CONSULTANT.
11. Subconsultants. The CONSULTANT shall be responsible for all the work of its
organization, employees, and any Subconsultants. Nothing contained in this Agreement shall
create any contractual relationship between any of the Subconsultants working for the
CONSULTANT and the SMCRA. The CONSULTANT agrees and understands that. it is in no
way relieved of any responsibility under the terms of this Agreement by virtue of any other
professional who may associate with it in performing the Work.
12. Conflict of Interest.
A. The CONSULTANT covenants that no person under its employ who presently
exercises any functions or responsibilities in connection with this Agreement
has any personal financial interest, direct or indirect, with the SMCRA. The
CONSULTANT further covenants that, in the performance of this Agreement,
no person having. such conflicting interests, shall be employed. Any such
interests on the part of the CONSULTANT or its employees, must be
5
disclosed in writing to SMCRA.
B. The CONSULTANT is aware of the conflict of interest laws of the City of
South Miami, Miami -Dade County, Florida (Miami -Dade County Code
Section 2 -1 Ll) and the State of Florida, and agrees that it shall fully comply
in all respects with the terms of all laws.
13. Ownership of Documents. All reports, media, general information and other data
developed by the CONSULTANT. for the purpose of this Agreement shall become the property
of the SMCRA without restriction or limitation upon use and shall be made available by the
CONSULTANT at any time upon request of the SMCRA. When any work contemplated under
this Agreement is completed or for any reason terminated prior to completion, all of the above
data shall be delivered to the Project Manager.
14. Termination and Suspension of Agreement.
A. The PARTIES retain the right to terminate this Agreement for any reason,
without cause, upon three (3) days written notice at any time prior to the end
of the Term without penalty to the SMCRA. In such event, the terminating
PARTY shall give written notice of termination to the other PARTY and the
CONSULTANT shall be paid for services rendered up to the date of the
notice.
B. In the event of termination, all information and other documents developed by
the CONSULTANT under this Agreement shall become the property of the
SMCRA.
C. It is further understood by and between the parties that any information or any
other matter which is given by the SMCRA to the CONSULTANT pursuant
to this Agreement shall at all times remain the property of the SMCRA and
shall not be used by the CONSULTANT for any other purposes without the
written consent of the SMCRA.
.15. Award of Agreement. The CONSULTANT warrants that it has not employed or
retained any company or person, to solicit or secure this Agreement, that it has not paid or agreed
to pay any company or person any fee, commission, percentage, brokerage fee, or gifts or any
other consideration contingent upon or resulting from the award or making of this Agreement.
The CONSULTANT also warrants that to the best of its knowledge and belief no Commissioner,
Mayor or other officer or employee of the SMCRA is interested directly or indirectly in the
profits or emoluments of this Agreement or the :Work.
0
16. Entire Agreement. This Agreement represents the entire and integrated
agreement between the SMCRA and CONSULTANT supersedes all prior negotiations,
representations or Agreements, either written or oral. This Agreement may be amended only by
written instrument executed by the SMCRA and CONSULTANT.
17. Successors and Assigns /Assignment. This Agreement shall be binding upon the
parties and their respective heirs; executors and legal representatives. In no event may this
Agreement be assigned, in whole or in part, by either party.
18. Right to Audit. The SMCRA reserves the right to audit records of the
CONSULTANT pertaining to this Agreement anytime during the term and for a period of three
(3) years after final payment is made under this Agreement.
19. Insurance. The CONSULTANT. shall maintain during the terms of this
Agreement the following insurance:
A. Comprehensive. General Liability Insurance in amounts not less than
$1,000,000.00 Combined Single Unit for bodily injury and property damage
liability and all insurance shall include contractual liability coverage-
B. . Workers' Compensation Insurance in the statutory amounts.
C. Automobile Liability Insurance covering all owned, non - owned, and hired
.�:..�.. vehicles used by the CONSULTANT. Coverage shall be written with at least
statutory amounts for Bodily Injury and Property Damage.
D. All insurance policies shall be issued by companies authorized to do business
under the laws of the State of Florida with a Best Rating of B+ or better.
E. The CONSULTANT shall furnish certificates of insurance to the SMCRA
prior to the commencement of any Work, which shall clearly indicate that the
CONSULTANT has obtained insurance in the type, amount and classification
as required for strict compliance with this Section and that no material change
or cancellation of the insurance shall be effective without the, thirty (30) days
written notice of the SMCRA.
F. Compliance with the foregoing requirements shall not relieve the
CONSULTANT of its liability and obligations under this Section or under any
portion of this Agreement.
20. ' Right of Decisions. All services shall be performed by the CONSULTANT to the
satisfaction of the Project Manager who shall decide all questions, difficulties and disputes of
7
whatever nature which may arise under or by reason of this Agreement, the prosecution and
fulfillment of the Services and the character, quality, amount, and value, and the Project
Manager's, decisions upon all claims, questions of fact, and disputes shall be final, conclusive
and binding, upon the parties.
21. Non - Discrimination. The CONSULTANT shall not discriminate against any
employee or applicant for employment because of race, color, religion, sex, sexual orientation,
age, national origin, handicap or marital status. Such action shall include, but not be, limited, to
the following: employment, upgrading, demotion, or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation, and selection for
training; including. apprenticeship. The CONSULTANT agrees to post in conspicuous places,
available to employees and applicants for employment, notices setting forth the provisions of this
Equal Opportunity Clause.
22. Construction of Agreement. The parties agree that this Agreement shall be
construed and enforced according to the laws,. statutes and case law of the State of Florida, and
venue for any action shall be in Miami -Dade County, Florida.
23. Independent Contractor. The CONSULTANT, its employees and agents shall
be deemed to be Independent Contractors and not agents or employees of the SMCRA, and shall
not attain any rights or benefits under the Civil Service or Pension Ordinance of the City of
South Miami, or any right generally afforded classified or unclassified employees. Further, they
shall not be deemed entitled to Florida Workers' Compensation benefits as employees of the
SMCRA.
24. Default Provision. In addition to the SMCRA's right to terminate for any reason,
without cause, upon three (3) days' written notice as addressed; above, in the event that the
CONSULTANT shall fail.to comply with each and every term and condition of this Agreement
or fails to perform any of the terms and conditions, then the SMCRA, in addition to all other
remedies available by law, at its sole option, upon written notice to the CONSULTANT, may
cancel and terminate this Agreement, and all payments, � advances or other compensation paid to
the CONSULTANT by the SMCRA while the CONSULTANT was in default of the provisions
shall be returned to the SMCRA. _
25. Contingency Clause. Funding for this Agreement is contingent on the
availability of funds and continued authorization for program activities and this Agreement is
subject to amendment or termination due to Iack of funds or authorization, reduction of funds,
and/or change in regulations.
26. Indemnification.' The CONSULTANT covenants and agrees that it will defend,
indemnify and hold 'harmless the SMCRA, its officers, agents and employees from any and all
claims, losses, damages, costs, charges or expenses arising out of or in connection with the
negligent acts, actions, -or omissions of the CONSULTANT. or any of its officers, agents,
employees, whether direct or indirect, provided, however, that the CONSULTANT shall not be
liable under this Section for damages or injury arising out of or directly caused by or resulting
from the sole negligence of the SMCRA or any of its agents, officers or employees. The
indemnity provided is not limited by reason of any particular insurance coverage in this
Agreement.
27. Notice. All notices or other communications which shall or may be given
pursuant to this Agreement shall be in writing and shall be delivered to the addresses listed
below:
-- To the CONSULTANT:
B, Mumford & Company
10305 N.E. 2 "d Avenue
Miami, Florida .33138
Attn: , Bobbie Mumford
To the SMCRA: Greg Oravec
Director
SMCRA
6130 Sunset Drive
South Miami, Florida 33143
28. -Limitation of Liability. The SMCRA desires to enter into this Agreement only if
in so doing the SMCRA can place a limit on the SMCRA's liability for any cause of action
arising out of the Agreement,.so that its liability'will never exceed'the agreed sum of $10,000.
The CONSULTANT expresses its -willingness to enter into this Agreement with the
CONSULTANT's recovery from the SMCRA for any action or claim arising from this
Agreement to be limited to $10,000. Payments under the Agreement shall be set -offs against
any award of damages against the SMCRA.
Accordingly, and notwithstanding any other term or condition of this Agreement, the
CONSULTANT agrees that the SMCRA shall not be liable to the CONSULTANT for damages
in an amount in excess of $10,000, for any action or claim of the CONSULTANT or any third
parry arising out of this Agreement: Nothing contained in this paragraph or elsewhere in this
Agreement is in any way intended to'be a waiver of the limitation placed upon the SMCRA's
liability as set forth in Chapter, 768, Florida Statutes. Additionally; the SMCRA does not waive
sovereign immunity, and no claim or award against the SMCRA shall include attorney's fees,,
investigative costs or pre judgment interest.
29.' Miscellaneous Provisions.
A. Title and paragraph headings are for convenient reference and are not a part
9
of this Agreement.
B. In the event of conflict between the terms of this Agreement and any terms
or conditions contained in any attached documents, the terms in this
Agreement shall govern.
C. No waiver or breach of any provision of this Agreement shall constitute a
waiver of any subsequent breach of the same or any other provision and no
waiver shall be effective unless made in writing.
D. Should any provision, paragraph, sentence, word or phrase contained in this.
,Agreement be determined by a court of competent jurisdiction to be invalid,
—" illegal or otherwise unenforceable under the laws of the State of Florida or
the City of South Miami, such provision, paragraph, sentence, word or
phrase shall be deemed modified to the extent necessary in ordeir to conform
with such laws, or if not modifiable to conform with such laws, then same
shall be deemed severable, and in either event, the remaining terms and
provisions of this Agreement shall remain unmodified and in full force and
effect.
IN WITNESS WHEREOF, the parties have, through their proper corporate officials,
executed this Agreement, the day and year first above set forth.
ATTEST: CITY OF SOUTH MIAMI.COMMUNITY,
REDEVELOPMENT AGENCY
G�,t4j By:
Name: se
Title:
B MLWORD & COMPANY Florida
Corporation
L
By: 1 1 ft,.
10
Name: Bobbie M
Title: President
6. Estimated project based fee.
$50,000
Based on six major initiatives which include:
I. Logo creation $4,000
II. Initiation and Development of Ad Campaign $12,000
III. Creation and Production of Collateral Materials $15,000
IV. Identification and Targeting of Distict Audiences $4,000
V. Special Event Development and Coordination (quarterly) $3,000
VI. Overall Marketing / Public Relations / Administration I
Program Evaluations $3,000
TOTAL $50,000
This. cost estimate includes all expenses, including travel, postage; telephone,
materials, etc. ordinarily associated with project administration.
Task/Deliverables
I. Logo Creation
A. Study &.concepts
B. Graphic design & colors
C. Adaptation of design for
letterhead stationery, .
envelopes, business cards
and "shells"
Presentation folders for
collateral material
D. Tag line (slogan)
development
II. Initiate and Development of
Ad Campaign
A. Copy concepts
B. Design concepts
C. Themes
D. Messages
E. Target Audience
R Media assessment and
identification of targeted
outlets
G. Ad creation and design
H. Media placement relating
to all SMCRA programs
I. Identify and implement
multi -media program for
radio, television, internet,
etc.
III. Circulation and production of
collateral materials
A. Monthly newsletter
B. 6 SMCRA brochures on
SMCRA general informa-
tion, single family infill
program, homeowner
assistance program, single
family rehabilitation
program, code violation
assistance program and
multi - family rehabilitation
program
C. Other materials as needed
Professional Services Provided
• Creative concepting/direction
• Creative review /selection
• Illustrations, layout & design
• Copywriting
• Typography
• Art direction
• Printing (coordination)
• Account management
• Account strategy services i
account management .
• Creative concepts
• Copywriting
Typography
• Broadcast production
• Print production
• Media planning
• Media buying
•
Video presentations
• Wcbsite creation and/or updates
• Printing (coordination)
• Typography
• Graphic designs and layouts
• Photography
• Copywriting
• Research and development
• Community outreach
• Account management
• Printing (coordination)
• Mailings /mail, preparation
®m mom
a . . I
A P.W. P,LU... Pia.
Estimated Cost
$4,000
$12,000
$15,000
Task/Deliverables
Professional Services. Provided
IV Identification and targeting
• Community outreach
of distinct audiences
• Marketing
A. Creation of mailing lists
• Public relations outreach
to include civil
• Business outreach
community leaders,
• Writing features and news
neighborhood associations,
releases
business leaders and
• Media advisories
associations, homeowners,
• Account management .
development, churches
B. Identification of
community and
_ neighborhood based
groups
C. Community outreach
initiatives
V. Special event development
and coordination (quarterly)
A. Ceremonies
B. Recognitions and
existing events
C. Community activities for
residents an d business
D. Media relations /
media contacts
E. Publicity
E Public affairs
G. Community outreach
H. Invitations /Programs
VI. Overall marketing /public
relations administration/
evaluations
A. Identify and recommend
all strategies, documents
and collateral materials
B. Evaluate services of
program at six months
and one year intervals
C. Provide recommendations
to refine program based .
upon six months and one
year evaluations
D. Attend and participate in
CRA Board, CRA Advisory
Board, City Commission -.
and other public meetings
as needed
ID iB .. . GI
A P.W. Plat... @...
Estimated Cost
' ' $4,000
• Marketing $12,000
• Public relations
• Copywriting
• Special events planning and
coordination
• Promotion services
• Account services
• Creative services
• Production services
• Public relations /promotion
services
• Media services
• Community outreach
• Marketing and business outreach
• Evaluation services
$3,000
TOTAL $50,000
RESOLUTION NO. CRA 10 -01 -59
A RESOLUTION 'OF THE ' CHAIRPERSON AND MEMBERS OF
THE SOUTH MIAMI COMMUNITY REDEVELOPMENT
AGENCY ( SMCRA) AUTHORIZING THE EXECUTIVE
DIRECTOR TO EXECUTE AN AGREEMENT BETWEEN THE
AGENCY AND B. MUMFORD &'COMPANY FOR MARKETING
AND PUBLIC RELATIONS SERVICES.
WHEREAS, the South Miami Community Redevelopment Agency ( SMCRA) desires to retain
the services of a Marketing and Public Relations Firm to provide for strategies, documents and
collateral materials which will create' a recognizable and unique positive identity for the SMCRA;
promote the activities, programs and opportunities provided by and in the SMCRA; and effectively
reach the SMCRA's distinct audiences, residents and business community; and
WHEREAS, the SMCRA issued an RFP &Q in order to assess the ability of interested firms in
providing the desired services; and
WHEREAS, on March 5, 2001, the Chairperson and Members of the SMCRA Board
recognized the findings of the RFP &Q Selection Committee, identifying B. Mumford &Company as
the firm best suited to provide the desired services.
NOW, THEREFORE, BE IT RESOLVED BY CHAIRPERSON AND MEMBERS OF
THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY:
Section 1. That the Agreement for Marketing and Public Relations Services in substantially the
form attached as Exhibit "I," is approved.
Section 2. That the Executive Director and General Counsel are authorized to execute all
necessary documents.
Section 3. That.the resolution shall take effect immediately upon approval.
PASSED and ADOPTED by a 7 -0 vote of the Board of Commissioners this 23rd day
of Apri 1 , 2001.
CHAIRPERSON
ATTEST:
4
SECRETARY
APPROVED AS TO FORM:
GENERAL COUN EL
BOARD VOTE:
7 -0
Chair Robaina:
Yea
Vice Chair.Feliu:
Yea
Member Bowman:
Yea
- Member Bethel:
Yea
Member Russell:
Yea
Member. Plummer:
Yea
Member hliscombe:
Yea
PURCHASE ORDER PAGE: 1
A . W P.O. NO.: 004518
THE CITY OF SOUTH MIAMI, FLORIDA
DATE:
FINANCE DEPART1vMNT 07/1 0/ 01
DIVISION OF PURCHASING
SOUTH MIAMI, FL 33143
PHONE 305 -663 -6339 FAX 305 -667 -7806
T0: 8. MUMFORD & COMPANY SHIPTO: CITY OF SOUTH MIAMI
10305 N.El.2ND AVE. CENTRAL. SERVICES
MIAMI, FL 33138 6130 SUNSET DR '
SOUTH MIAMI, FL 33143
:, %k VEI�II]OJF{ NOiY y,
Florida Tax Exemption No. 23-19- 324 - 896 -54C
Federal ID Number 59- 6000 -431
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610- 1110 - 574„31 -20
4569 06/27/01
OEM
50000000
EA OPEN PURCHASE ORDERS CRA
1.0000 50000 -.00
•
OPEN PO
FOR MARKETING a PUBLIC RELATIONS
SERVICES
CONSULTANT
AS PER RESOLUTION NO. CRA 10• -01 -5
OTAL 50000.00
ECEIVE
5
JUL 18 2001
CENTRAL 5tt-tviv�J �
CHECK APPROVED BY `
r FINANCE DIRECTOR
P.O. APPROVAL .i-
CITY MANAGER
1
Purchase Order #4618 issued to Mumford and Company for $50,000
Amountpaid to date $32,418.74 ,
Remaining Balance as of December 2002 $17,581.26
%E IOU a N
•
Public
Performance Report
November 20, 2002
To: Subrata Basu, Assistant City Manager/ Director
South Miami Community Redevelopment Agency ( SMCRA)
From: Bobbie Mumford, Mark ti / t `
B Mumford & Compan
Re: Public Relations and Marketing Services
Pursuant to the contractual agreement between the South Miami Community Redevelopment
Agency and B Mumford & Company, below represents a summary of deliverables and tasks
performed:
I. Logo Creation and Ad Campaign
A. SMCRA Logo
Developed creative concepts and design
Provided color selections in six different colors
Provided illustrations and layout
Adapted design for letterhead stationery, envelopes
And business cards
B. Tagline Development
"Making Our Neighborhood a Great Place to Live, Work and Play"
C. Stationery Package
Coordinated printing in full -color and grey/black
D. Shuttle Bus
Secured logos from South Miami departments
Inspected shuttle buses for possible design placements
Created "South Miami Magic Shuttle Bus" designs
Submitted design with 7 different applications on various sections
Recommended shuttle names
11. Identification and Targeting of Distinct Audiences
Researched and developed listing of some 26 different audiences
Ranging from elected officials and chamber of commerce local members
To churches and community organizations
And established a thorough database of some 2,300 names available on
Disk and hard copy
III. Advertising and Publicity Campaign
A. Delivered logo design to City's Cable TV 5 Station for SMCRA
Usage and identification
B. Established format for routinely presenting /updating SMCRA information
For City's .Website
10305 NE 2nd Ave., Miami, FL 33138 • Ph 305 - 258 -4166 /Fax 305- 754 -4031 • e-mail: mum @bellsoutb net /website: bmumfordco com
B Mumford & Company
C. Clean, Safe & Green Flyer
Developed and designed for distribution to SMCRA residents
Provided information for website
D. Back to School Supplies Event Flyer
Developed and designed for distribution'to area children
The Miami Herald covered even and published news article with photo (8/26/01)
E. Miami Today newspaper article published on Housing Conference (10/4/01)
F. Various Neighbors and The Miami Times news articles
IV. Creation and Production of Collateral Materials
A. General Information Brochure
Copywriting, design and production
Including all direct costs for photography,
Photo processing and graphics design and production
B. Presentation Folder
Presented draft, adaptation of brochure cover design
C. Lee Park Condo Wall Plaque
Developed text and basic layout
Discussed and reviewed with Condo Director
Agreed on wall. location (s)
Secured three production cost quotes
Coordinated with SMCRA staff
Revised tent several times, per board changes
D. SMCRA Newsletter —Writer edition
Developed, wrote, edited, graphics design and production,
Photography for initial SMCRA newsletter (12101)
Including all direct costs for graphics design and production,
Photography and photo processing
E. SMCRA Newsletter —Summer edition
Initiated 8 -page newsletter first draft in June
Wrote news articles and produced newsletter for
Distribution of 4,000 in August
Including all direct costs for photography, photo
Processing and graphics production
F. Cover letter for mailing of brochure to public officials/leaders
And mail merge of names
V. Special Events /Publicity Campaign
A. Marshall Williamson Park New Tennis Courts
Coordinated details for opening of new tennis courts
Solicited involvement of community and tennis students ,
Handled publicity
B Mumford & Company
B. Back -To- School Giveaway
Created First Annual Back-To School Supplies Giveaway (8/25/01)
Solicited all supplies from corporate and neighboring stores
Supplies provided to 100 youth
Reviewed opportunity for event with Parks Department for 2002
(the event which was tabled)
Forwarded previous event information to Parks
C. Housing Town Hall Meeting (6/9/01)
Participated in
D. Multi- Family Housing Conference (8/25/01)
Assisted with event coordination
E. Traffic Calming on Church Street
Prepared flyer for distribution to residents and participated in event
News release to media
F. Youth Center at Murray Park Groundbreaking
Prepared printed program, news release and publicity
G. Tree Planting Ceremony
Assisted with program development, handled news release and publicity
Covered by TV 7 and Community Newspapers
H., Police Workstation Grand Opening
Coordinated event including program, news release and publicity
Prepared flyer for distribution to residents
Designed, developed and handled production of Site Sign
VI. Overall Public Relations /Administration
A. The Beacon Council '
Initiated discussions with industry representative
For SMCRA opportunities
B. Board and staff meeting attendance and'participation
Reimbursements to B Mumford & Company (not included in fee renumerations)
VII. Reimbursements
World Printing for SMCRA Printing Preparatory Work $ 213.00
Fedex Airbill to Florida Municipal Insurance Trust 18.81
Flyers for Youth Center and Street Calming Events 51.12
Programs for Youth Center 361.04
World Printing 1,039.44
Fast Signs 498.77
TOTAL $2,182.18
NOTE: These reimbursements do not include directs costs absorbed by B Mumford &
Company, including printing of entire stationery package and business cards for
SMCRA director, duplication, some printing costs, etc.
wrau�ara:a��
-
2001
"Making our Neighborhood a Great Place to Lfvo Work and Play"
MIlleffX _0 "C67 Tu Tti7 7�►M i
To: Honorable Chair Date: December 6,2002
and SMCRA Board Members
From: Subrata Basu, AIA Subject: Agenda Item #
Director ' ' CRA Board meeting December 9, 2002
SMCRA office relocation
REQUEST
A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT
AGENCY ( SMCRA) APPROVING A PROFESSIONAL SERVICES FEE OF $9,977
(NINE THOUSAND NINE HUNDRED AND SEVENTY SEVEN) FOR, MCHARRY &
ASSOCIATES FOR DESIGN AND CONSTRUCTION. ADMINISTRATION SERVICES
FOR THE RELOCATION OF THE SMCRA OFFICES TO 5825 SW 68th STREET
(MOBLEY BUILDING), AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE
SAID FUNDS FROM ACCOUNT NUMBER 610- 1110 - 541- 46 -30, ENTITLED FACILITIES
MAINTENANCE AND REPAIR; AND PROVIDING FOR AN EFFECTIVE DATE.
BACKGROUND AND ANALYSIS
One of the top priorities for the SMCRA is to locate its offices within the district. Mobley
building located at 5825 SW 68`h Street has been identified as a suitable location. This is also the
future location of a satellite office for Miami Dade County Community Action Agency. The
physical -proximity of these two agencies will create a strong positive synergy for the
community. Attached professional services fee is for preparing construction documents and
construction administration to convert an existing vacant warehouse space into an office and
SMCRA Board meeting space.
The cost of the services will be charged to the Facilities Maintenance and Repair account. The
balance on the account, before the proposed charges, is $70,000.
RECOMMENDATION
Your approval is recommended.
Attachments:
Proposed Resolution
Professional Fee proposal
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RESOLUTION NO.
A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT
AGENCY ( SMCRA) APPROVING A PROFESSIONAL SERVICES FEE OF $9,977
(NINE THOUSAND NINE HUNDRED AND SEVENTY SEVEN) FOR MCHARRY &.
ASSOCIATES FOR DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES
FOR THE RELOCATION OF THE SMCRA OFFICES TO 5825 SW 68th STREET
(MOBLEY BUILDING), AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE
SAID FUNDS FROM ACCOUNT NUMBER 610- 1110 - 541- 46 -30, ENTITLED FACILITIES
MAINTENANCE AND REPAIR; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the SMCRA desires to retain the services of MCHarry and
Associates, Architects to provide design and construction administration services for the
relocation of the SMCRA office; and
WHEREAS; MCHarry and Associates is one of the pre - selected Consultants for
miscellaneous architectural services for the City of South Miami;
NOW, THEREFORE, BE IT RESOLVED BY THE SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY BOARD THAT:
Section 1: The Director is authorized to proceed with the relocation effort and
approve the professional fee for MCHarry and- Associates.
Section 2: This resolution shall be effective upon approval.
PASSED AND ADOPTED this day of 12002.
,.ATTEST:
SECRETARY
READ AND APPROVED AS TO FORM:
GENERAL COUNSEL
APPROVED:
CHAIRPERSON
Board Vote:
Chairperson Feliu:
Vice Chairperson Russell:
Board Member Bethel:
Board Member Wiscombe:
Board Member:
Board Member Levy Kelly:
Board Member Brits - Cooper:
December 3, 2002 MCHarry Associates, Inc.
2760 M Douglas Road
Subrata Sasu Miami; Florida 33133
City of South Miami 305445 -3765
Re: Mobley Building
Dear Mr. Sasu:
We are pleased to submit for consideration our fee proposal for BASIC SERVICES for the
Interior flt up of ONE bay nominally 60 x 24 for CFA offices within the existing Mobley
Sullding,
The fee proposed below shall be a stipulated sum (fixed fee) basis and Includes the normal
''basic service! tasks outlined in our agreement, This fee estimate assumes that this work
will be constructed as a single construction bid - and Is llmlted to 6 weeks of construction
administration.
Approx. Time Frame (in weeks)
3
6
Combine
SD +D0
Contract
Documents
Sld / Neg
ConstrLiction
Perlod
Architectural
144 Hm
8
97
0
39
$7,483
Foo
1375
$4,638
$0
$2,470
Mechanical/Electrkc l
49
Hrsl
5
1 27
1 0
1 18
$2,494
Fee
$249
$1,422
$0
1 $823
sub -Total Mrs
193
13
10
0
5T
Sub -Total Fee $$
$ 9,977
1 $ 624
$ 6,060
$ -
$ 3,293
Total Fee Proposal =
Total Esdniaied Hours =
$
91977
193.
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