04-14-03Chair
Vice Chair
Member
Member
Member
Member
Member
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Horace G. Feliu
CRA General Counsel
Mary Scott Russell
CRA Executive Dir.(Acting)
David D. Bethel
CRA Secretary
Dan McCrea
CRA Director
Randy G. Wiscombe
Levy Kelly
Marie Birts- Cooper
Eve Boutsis
Sanford Youkilis
Ronetta Taylor
Subrata Basu
SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY
CRA Meeting
Meeting date: April 14, 2003 6130 Sunset Drive, South Miami, FL
Next Regular Meeting Date: May 12, 2003
Phone: (305) 663 -6338
Time: 6:30 PM
City of South Miami Ordinance No. 10 -00 -1712 requires
all lobbyists before engaging in any lobbying
activities to register with the City Clerk and pay an
annual fee of $125.00. This applies to all persons who
are 'retained (whether paid or not) to represent a
business entity or organization to influence. "City"
action. " City " - action is broadly described to include
the ranking and selection of professional consultants,
and virtually all- legislative, quasi- judicial and
administrative action. It does not apply to not-for-
profit organizations, local chamber' and merchant
groups, homeowner associations, or trade associations
and unions.
CALL TO ORDER:
1. ROLL CALL:
2. INVOCATION•
3. PLEDGE- OF.ALLEGIANCE:
COMMUNITY REDEVELOPMENT AGENCY 1
AGENDA - April 14, 2003
ITEMS FOR THE BOARD'S CONSIDERATION
4. APPROVAL OF MINUTES
Regular CPA Minutes- 3/10/04
5. CRA DIRECTOR'S REPORT:
1) Auditor's Report
2) James Bowman Scholarship
3) Bylaw changes
4) Rosie Lee Wesley update
5) South Miami Gardens update
6. CRA GENERAL COUNSEL'S REPORT:
CONSENT AGENDA
There is none
RESOLUTION(S)
7. A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY
BOARD OF THE' CITY OF SOUTH MIAMI, FLORIDA RELATING TO
REDEVELOPMENT; AUTHORIZING TRANSFER OF FUNDS RECEIVED
FROM GREATER L MIAMI NEIGHBORHOODS, INC. FROM CRA'S
GENERAL ACCOUNT.TO NAGIN GALLOP & FIGUEREDO P.A. TRUST
ACCOUNT AS REQUIRED UNDER CONTRACT FOR SALE .OF 5899
S.W. 67TH STREET; DIRECTING'.PERFORMANCE OF CERTAIN
REQUIREMENTS UNDER THE CONTRACT, INCLUDING AUTHORIZING
FUNDS TO BE PLACED IN, TRUST. ACCOUNT; PROVIDING AN
EFFECTIVE DATE "5/7
(CRA General Counsel)
B. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY BOARD AMENDING SECTIONS 3.1 AND
3.6 OF THE AGENCY BY -LAWS AND PROVIDING FOR AN
EFFECTIVE DATE. 5/7
(CRA Director)
9. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT
AGENCY, BOARD AWARDING THE ANNUAL JAMES T. BOWMAN
SCHOLARSHIP OF $2,050' TO MS. ALLISON PALMER AND
PROVIDING FOR AN EFFECTIVE DATE. 5/7
(CRA Director)
COMMUNITY REDEVELOPMENT AGENCY 2'
AGENDA - April 14, 2003
PUBLIC COMMENTS
(5 minute limit)
BOARD COMMENTS
ADJOURNMENT
PURSUANT TO FLA. STATUTES 286.0105, "THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES
TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER
CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT
FOR SUCH PURPOSE, AFFECTED PERSON -MAY NEED TO, ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS
IS MADE .WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.
THIS NOTICE DOES NOT CONSTITUTES CONSENT BY THE CITY FOR THE, INTRODUCTION OR ADMISSION OR
OTHERWISE INADMISSIBLE OR IRRELEVANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT
OTHERWISE ALLOWED BY LAW.
COMMUNITY REDEVELOPMENT AGENCY
'AGENDA - April 14, 2003
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3 #?
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"RAFT
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12 South Miami CRA Minutes
13 March 10, 2003
14
15 CALL TO ORDER:
l.
17 The South Miami Community Redevelopment Agency, met in
18 regular session on Monday, March 10, 2003, beginning at 6:32
19 p.m., in the City Commission Chambers, 6130 Sunset Drive.
20
21 1. ROLL CALL:
22` The following' members of the CRA Board were present:
23 Chairperson'Horace G. Feliu, Vice Chairperson Mary Scott Russell
24 and Members David D. Bethel, Marie Birts- Cooper, Levy Kelly and
25 Randy G. Wiscombe. Member'Dan McCrea arrived at 6:35 p.m.
26
27 Also in attendance were:. CRA Director Subrata Basu, CRA
28 General Counsel Eve Boutsis, CRA Secretary Representative Nkenga
29 Payne, Grants Administrator Olga Cadaval and CRA Outreach
30 Coordinator James McCants.
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32 2. INVOCATION:
33 Member David D. Bethel delivered the Invocation.
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35 3. PLEDGE OF ALLEGIANCE:
36 The Pledge of Allegiance was recited in unison.
37
38 ITEMS FOR THE BOARD'S< CONSIDERATION
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40
4. APPROVAL OF MINUTES
41
Regular CRA Minutes- 1/14/04
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43
Moved by Member Bethel, seconded by Vice Chairperson Russell
44
to approve the minutes as presented.
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There, being no discussion the motion
passed by a 6 -0 vote.
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Member Wiscombe:
Yea
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Member Kelly:
Yea
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Vice Chair Russell:
Yea
51
Member McCrea:
Not present
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Member Birts- Cooper:
Yea
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Member Bethel:
Yea
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Chairperson Feliu:
Yea
COMMUNITY REDEVELOPMENT AGENCY.' 1,
MINUTES — March 10, 2003
1
2 5. CRA DIRECTOR'S REPORT:
3 1) James Bowman _Scholarship application status. Seven
4 applications have been received. These applications will be
5 reviewed by the CRA Advisory Board and subsequently brought back
6 to the CRA Board for approval.
7
8 2) Rosie Lee Health Clinic. Numerous complaints have been
9" raised by residents about the availability and quality of
10 service. A very productive open community meeting between the
11 Rosie Lee Wesley Health Clinic staff, CPA staff and residents has
12 been held. Staff will be following up with Rosie Lee Wesley
13 Health Clinic administrators. Staff is working very aggressively
14 to identify and resolve the issues.
15
16 Member Wiscombe shared that the City had on two separate
17 occasions, received federal funding to address AIDS related
18 issues.
19
20 Member Bethel emphasized the importance of addressing the
21 AIDS issues in South Miami.
22
23 Member Wiscombe further conveyed that the language barrier
24 at the Rosie Lee Wesley Health Clinic should be addressed.
25
26 Mr. Basu said that would pass on these concerns to the Rosie
27 Lee Wesley Health Clinic staff. He related that the clinic's
28 currently provides service to a large Hispanic clientele. Most
29 of who live outside.the City of South Miami.
30
31 Member Wiscombe indicated that the parking is also an issue
32 that must be addressed.
33
34 Member Birts - Cooper conveyed the unfairness and residents'
35 frustration of having. to travel to Coconut Grove for medical
36 services when there is a clinic right in the neighborhood.
37
38 Mr. Basu opined that it is going to take more than one
39 meeting to get all the issues resolved.
40
41 Vice Chair Russell indicated that out reach, the language
42 barrier, hours of operation and services for neighborhood
43 - children should be issues for discussion with the Rosie Lee
44 Wesley Health Clinic.
45
46 3) . Infill Housing update. A total of 15 homes. are scheduled to
47 be built this year. Five of which are to be built.by Habitat for
48 Humanity, seven homes to be built by Greater Miami Neighborhoods
49 and three by Personal Paradise One.
50
51 Attorney Boutsis indicated that all contracts and other
52 pertinent documentation for Greater Miami Neighborhoods have been
53 completed.
COMMUNITY REDEVELOPMENT AGENCY 2
MINUTES - March 10, 2003
1
2 Mr. Basu related that administration is working to finalize
3 the agreement with Personal Paradise One.
4
5 Mr. Basu indicated that the South Miami Gardens HUD Project
6 is still being worked on. The CRA has retained Mr. Richard
7 Miller to coordinate this project for the CRA. A progress report
8 will be forthcoming once Miami -Dade County has a definite
9 conclusion in regard. to the project. Administration will also
10 meet with the CRA members individually to discuss previous
11 dealings with this project.
12
13 Attorney Boutsis further reported on Infill Housing and
14 indicated that the CRA has four actions pending, two of which are
15 foreclosures and two vacant lots. Clear title of the properties
16 is expected within the next few months.
17
18 Mr. Basu further reported on Habitat for Humanity Infill
19 Housing issue. The CRA had entered into a contract with Habitat
20 for Humanity and gave $100,000 for infrastructure improvements,
21, with the understanding that facade 'Modifications and enhancements
22 would be made to make the homes look - different. The design that
23 Habitat has provided now indicates that all five homes will look
24 exactly the same. Habitat .is refusing to put in different
25 landscaping, a different type of window treatment on each house
26 and a different style of fencing for each house. Mr. Basu
27 indicated that he's personally offered his services as an
28 architect, which Habitat has refused. Habitat also refuses to
29 make any changes in the plans.,
30
31 Member Bethel expressed concern with having all the houses
32 built the same, which in his view projected a housing project
33 image. He explained that the CRA Board was adamant about not
34 having the five homes being built on the Marshall Williamson site
35 look the same. And to ensure that this was accomplished the CRA
36 Board gave, Habitat $100,000.00 to assist with the slight facade
37 modifications and enhancements.
38
39• Vice Chair Feliu concurred with Member Bethel's comments.
40 He said the CRA Board wanted to ensure that these housed did not
41 have that cookie cutter design.
42
43 Member Wiscombe asked for a copy of the video tape of the
44 CRA meeting when this was discussed and agreed to by Habitat for
45 Humanity.
46
47 Vice Chair Russell indicated that she'd like to have a copy
48 of the contract between the CRA and Habitat for Humanity.
49
50 Mr. Basu further indicated that three families have
51 qualified for the three bedroom /one bath homes.- No one .has
52 qualified for the four bedroom /two bath homes.
53
COMMUNITY REDEVELOPMENT AGENCY 3
MINUTES - March 10, 2003
1 Discussion ensued as to whether there was an. agreement to
2 build five four bedroom /two bath homes on the property if there
3 were qualified buyers. Habitat has indicated that no one
4 qualified for four bedroom /two bath homes.
5
6 Member Wiscombe pointed out that Habitat had agreed to build
7 five four bedroom /two bath homes on the Marshall Williamson site.
8 These homes were to have slightly different variations to the
9 window treatment, landscape and fencing. The CRA in turn agreed
10 to give Habitat a total of $20,000 for each home. The money was
11 to go toward the infrastructure improvements and the facade
12 variations for each home.
13
14 Attorney Boutsis indicated that she would look into this
15 matter and provide the Board member with a report.
16
17 4) Economic Development Initiatives. Miami -Dade County has
18 received'27 applications from the Coconut /Grove South Miami area.
19 Nine of those applications are from the City of South Miami. A
20 Selection Committee meeting will be held on March 28`h.
21
22 Member Bethel inquired about the status of the credit union
23 initiative.
24
25 Mr. Basu said the proposed site to house the credit union is
26 owned by a church, which is not willing to enter into a lease
27 agreement for a proposed credit union. Reverend Harris from Mt.
28 Olive Missionary Baptist Church is considering buying the
29 property. As soon as a decision is made either way, the CRA will
30 be proceeding with the credit union initiative.
31
32 Mr. McCants provided further explanation and indicated that
33 Mt. Olive Missionary Baptist Church is in the process of
34 finalizing the purchase of this property. Once the property has
35 been secured Mt. Olive is prepared to bring, the property_ up to
36 code and move forward with the credit union initiative.
37
38 Member Bethel shared that he'd met with the local churches
39 leaders, and.came up with the credit union initiative in order to
40 help the residents in the CRA area. This is an excellent
41 opportunity for the residents of this community to come together
42 for the betterment of the entire community.
43
44 5) Meeting with Pointe Bank. Representatives of Pointe Bank.are
45 very interested in working with the CRA community.
46 Administration has scheduled a series. of meetings to determine
47 how the bank can assist the CRA neighborhood.
48
49 Mr. Gordon Feles, a representative of Pointe Bank was
50 afforded an opportunity for comments.
51
52 Member Bethel explained his rationale for approaching Mr.
53 Feles and inviting Pointe Bank to present a proposal.
COMMUNITY REDEVELOPMENT AGENCY 4
MINUTES - March 10, 2003
1
2 6) CRA office relocation update. The Plans have been submitted
3 to the building., department. Unfortunately,'this is, a lengthy
4 process because the change of occupancy from
5 manufacturing /warehouse to office use. In addition, the bid
6 received to do 'the actual construction is well out of the CRA's
7 resources. Administration will be speaking with legal counsel
8 about how the renovations could be accomplished in a reasonable
9 way without violating any laws'. Legal Counsel is of the opinion
10 that the renovations can be done within the purview of the CRA.
11
12 Members suggested having a volunteer day to help with the
13 renovation project. Administration' was encouraged to seek
14 contributions and volunteerism from the local businesses and
15 organizations to assist with this project.
16
17 7) Extension of SMCRA Interloca1 agreement. Administration had
18 a very productive meeting with the Assistant County Manager in
19 regard'to this matter. Increasing the ten percent administrative
20 to twenty percent was one of the issues the Assistant County
21 Manager agreed to take under advisement.
22
23 s) Discussion,of By =laws. The by -laws provides for CRA Meetings
24 the second Monday of each month, however no provision is made
25 giving the CRA Board the option of not having a meeting. In
26 addition, the by -laws provide no option for.public comments. Mr.
27 Basu opined that the by -laws are too restrictive and there is'no
28 provision for a summer schedule. Furthermore, the by -laws
29 require that every regularly scheduled CRA meeting. must be
30 advertised. The cost of such advertisement is approximately
31 $375.00 per month.
32
33 Vice Chair Russell suggested taking these issues to the CRA
34 Advisory Board for its comments.
35
36 Mr. Basu reported on a follow up item from the last CRA
37 meeting with regard to Reverend Graham's interest in a small
38 piece of property on SW 66th Street. Administration did contact
39 Commissioner Morales' office, who in turn contacted DSO. DSO has
40 agreed to convey this property to the church.
41
42 Member Bethel thanked administration for assisting with this
43 transaction.
44
45 Items For the CRA Director
46
47 Vice.Chair Russell requested that a copy of the CRA Advisory
48 Board minutes'be provided as part of the.CRA- Board - packet .
49
50 Member Kelly inquired about the progress of the hiring
51 recruitment for the Harris Construction project.
52
COMMUNITY REDEVELOPMENT AGENCY
MINUTES - March 10, 2003
5
1 Mr. McCants indicated that the developer made a verbal
2 commitment to hire 'some local residents. Some individuals have
3 been hired for daily labor. The developer• as well as the
4 construction manager has advised that more .residents will be
5 hired once the inside work has commenced.
6
7 Members further voiced concern with the lack of security at
8 the construction site.
9
10 Member Birts- Cooper indicated that the construction site was
11 also very unsightly and asked that administration contact Mr.
12 Miller about cleaning the area up especially the area near the
13 streets.
14
15 Mr. Basu said that administration would be meeting with Mr.
16 Miller to address these concerns.
17
18 Member McCrea too expressed concern with regard to the
19 safety issues at the Harris construction site. He. asked
20 administration to find out if proper procedures were being
21 followed with regard to the use of the roadways.
22
23 After there were no other comments or questions for the CRA
24 Director this report concluded.
25
26 6. CPA GENERAL COUNSEL'S REPORT:
27 General Counsel provided a report on Infill Housing under
28 the CRA Director's Report.
29
30 CONSENT AGENDA
31 None
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RESOLUTION(S)
CRA 4 -03 -116
7. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY (SMCRA) APPROVING THE CONVEYANCE
OF THE PROPERTY LOCATED AT 5895 S.W. 67 h STREET TO GREATER
MIAMI NEIGHBORHOODS, INC. (GMN) FOR THE PURPOSE OF
CONSTRUCTING ONE AFFORDABLE SINGLE FAMILY HOUSE;
AUTHORIZING THE DIRECTOR TO ENTER INTO A FORMAL
AGREEMENT WITH THE GMN FOR THIS PURPOSE AND EXECUTE ALL
APPLICABLE DOCUMENTS; AND PROVIDING AN EFFECTIVE DATE.
517
Moved by Member Wiscombe, seconded by Members Kelly and McCrea to
approve,this'item.
Mr. Basu indicated that this is one of-the seven properties that
the CRA had' identified as sites for Greater Miami Neighborhoods to
build affordable house.
There being.no` discussion,
COMMUNITY REDEVELOPMENT AGENCY
MINUTES - March 10,2003
the motion passed by a 7 -0 vote.
1
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2
Member Wiscombe:
Yea .
3
Member Kelly:
Yea
4
Vice Chair Russell:
Yea
5
Member McCrea:
Yea
6
Member Birts- Cooper:
Yea
7
Member Bethel:
Yea
8
Chairperson Feliu:
Yea
9
10
CRA 5 -03 -117
11
8. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT
12
AGENCY .(SMCRA) APPROVING THE CONVEYANCE
OF THE PROPERTY
13
LOCATED AT 6400 S.W. 57T' COURT TO
GREATER MIAMI
14
NEIGHBORHOODS; INC. (GMN) FOR THE PURPOSE
OF CONSTRUCTING
15
ONE AFFORDABLE SINGLE FAMILY HOUSE; AUTHORIZING THE
16
DIRECTOR TO ENTER INTO A FORMAL AGREEMENT. WITH THE GMN
17
FOR .THIS PURPOSE AND EXECUTE ALL APPLICABLE DOCUMENTS; AND
18
PROVIDING AN EFFECTIVE DATE.
19
5/7
20
Moved by Member Wiscombe, seconded by
Vice Chair Russell and
21
Member Kelly to approve this item.
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23
Mr..Basu indicated that this item was
similar. to the previous
24
item.
25
26
There, being no discussion the motion passed by a 7 -0 vote.
27
28
Member Kelly:
Yea
29
Vice Chair Russell:
Yea
30
Member McCrea:
Yea
31
Member Birts- Cooper:
Yea
32
Member Bethel:
Yea
33
Member Wiscombe:
Yea
34
Chairperson Feliu:
Yea
35
36 PUBLIC REMARKS
37
38 Mr. David Tucker, Sr., was afforded an opportunity for
39 comments.
40
41 Reverend Graham was afforded an opportunity for comments.
42
43 CRA BOARD -COMMENTS
44
45 Each CRA Board member was afforded an opportunity for comments.
46
47 There, being,no further business to come before this Body,
48 the meeting,adjourned at 8:13 p.m.
49
50
51 Approved
COMMUNITY REDEVELOPMENT AGENCY 7
MINUTES - March 10, 2003
1
2
3 Attest
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6
7 Ronetta Taylor, CMC
8 CRA Secretary
9
COMMUNITY REDEVELOPMENT AGENCY
MINUTES - March 10, 2003
Horace G. Feliu
CRA Chairperson
2aa�
Wakuxk our JJeigh6orhooJa Great Ptacr to 4bbrk and Fjay'
CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
To: Honorable Chair Date: April 11, 2003
and SMCRA Board Members
From: Subrata Bas Subject: Agenda Item #
Director CRA Board Meeting 04 -14 -03
Trust Account for
property to Greater Miami
Neighborhoods, Inc.
REQUEST
A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY BOARD OF THE CITY
OF SOUTH MIAMI, FLORIDA RELATING TO REDEVELOPMENT; AUTHORIZING
TRANSFER OF FUNDS RECEIVED FROM. GREATER MIAMI NEIGHBORHOODS, INC.
FROM CRA'S GENERAL ACCOUNT TO NAGIN GALLOP & FIGUEREDO P.A. TRUST
ACCOUNT AS REQUIRED UNDER CONTRACT FOR SALE OF 5899 S.W. 67TH STREET;
DIRECTING PERFORMANCE OF CERTAIN REQUIREMENTS UNDER THE CONTRACT,
INCLUDING AUTHORIZING FUNDS TO BE PLACED IN TRUST ACCOUNT; PROVIDING AN
EFFECTIVE DATE
BACKGROUND AND ANALYSIS
South Miami Community Redevelopment Agency Board via Resolution No. CRA 4 -03 -116
authorized the SMCRA to enter into a contract with Greater Miami Neighborhoods (GMN),
authorizing the sale of 5899 S.W. 67"' Street to GMN in order to develop an affordable single
family home on the lot. Once GMN has constructed the home and once an eligible homeowner
receives financing to move into the home, the SMCRA shall return to GMN its $16,000.00
purchase price for the lot. In the interim the $16,000.00 purchase price is to be placed in a trust
account. As neither the SMCRA nor the city have the ready capability of creating a trust account,
the SMCRA is seeking to place the funds in general counsel's trust account for safe keeping and
to comply with the March 10, 2003 contract.
RECOMMENDATION
Approval
Attachment:
Draft Resolution.
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RESOLUTION NO.
A RESOLUTION. OF THE COMMUNITY REDEVELOPMENT
AGENCY BOARD OF THE CITY OF SOUTH MIAMI, FLORIDA
RELATING TO REDEVELOPMENT; AUTHORIZING
TRANSFER OF FUNDS RECEIVED FROM GREATER MIAMI
NEIGHBORHOODS, INC. FROM CRA'S GENERAL ACCOUNT
TO NAGIN GALLOP & FIGUEREDO P.A. TRUST ACCOUNT
AS REQUIRED UNDER CONTRACT FOR SALE OF 5899 S.W.
67TH STREET; DIRECTING PERFORMANCE OF CERTAIN
REQUIREMENTS UNDER THE CONTRACT,, INCLUDING
AUTHORIZING FUNDS TO BE PLACED IN TRUST
ACCOUNT; PROVIDING AN EFFECTIVE DATE.
WHEREAS, on March 10, 2003, the City of South Miami Community
Redevelopment Agency board approved Resolution No. CRA 4 -03 -116
authorizing entry into a contract with Greater Miami Neighborhoods (GMN),
authorizing the sale of 5899 S.W. 67`" Street to GMN in order to develop an
affordable, family home on the lot; and,
WHEREAS, once GMN has constructed the home and once an eligible
homeowner receives financing to move into the home, the CRA shall return to
GMN its $16,000.00 purchase price for the lot. In the interim the $16,000.00
purchase price is to be placed in a trust account. As neither the CRA nor the city
have the ready capability of creating a trust account, the CRA is seeking to place
the funds in general counsel's trust account for safe keeping and to comply with
the March 10, 2003 contract.
NOW THEREFORE BE IT RESOLVED BY THE COMMUNITY
REDEVELOPMENT AGENCY BOARD FOR THE CITY OF SOUTH MIAMI,
FLORIDA:
Section 1.. The CRA authorizes the issuance of a check for $16,000.00 to
the Nagin ;Gallop Figueredo, P.A. trust account, to be held in trust pursuant to the
conditions ,outlined in the attached March 10, 2003 contract with Greater Miami
Neighborhoods. Should the conditions outlined in the contract be met, Nagin
Gallop Figueredo, P.A. is to issue a check to Greater Miami Neighborhoods.
Section 2. This resolution shall take effect immediately upon approval.
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PASSED AND ADOPTED this
day of April, 2003.
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ATTEST:
APPROVED:
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CRA CLERK
Chairperson
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COMMISSION VOTE:
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READ AND APPROVED AS TO FORM:
Chairperson Feliu:
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Vice chair Russell:
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Board member Wiscombe:
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General Counsel
Board member Bethel:
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Board member McCrea:
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Board member Kelly .
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Board member Birts - Cooper
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Page 2 of 2
CITY OF SOUTH MIAMI
INTER- OFFICE MEMORANDUM
To: Honorable Chair Date: April 11, 2003
and SMCRA Board Members
From: Subrata su, Subject: Agenda Item #
Director CRA Board Meeting 04/14/03
By -law amendments
REQUEST
A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY
BOARD AMENDING SECTIONS 3.1 AND 3.6 OF THE AGENCY BY -LAWS AND
PROVIDING FOR AN EFFECTIVE DATE.
BACKGROUND AND ANALYSIS
The South Miami Community Redevelopment Agency ( SMCRA) Board adopted a set of by-
laws to govern the agency. There is a need to modify the section related to Regular Meetings to
accommodate summer schedule and cancellation of meetings and to eliminate the section
establishing the order of the agenda. Currently the by -laws do not make 'any. provision for the
summer schedule and additionally, it does not allow a meeting to be cancelled in the event that
there are no items for consideration. The order in which the items are presented in the agenda
items is an administrative function and should not be restricted by the by -laws.
Attached is the revised language as suggested by staff and recommended, approval by the
SMCRA Advisory Board. The sections are highlighted with additions noted in double underline
and deletions noted by strikethrough.
RECOMMENDATION
Your approval is recommended.
Attachments:
Proposed Resolution
Back up information.
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RESOLUTION NO.
A RESOLUTION OF THE SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY BOARD AMENDING SECTIONS 3.1 AND 3.6
OF THE AGENCY BY -LAWS AND PROVIDING FOR AN EFFECTIVE.
DATE.
WHEREAS, the South Miami Community Redevelopment Agency ( SMCRA) Board has
adopted by -laws to govern the Agency, and
WHEREAS, there is a need to change the Sections related to the Regular Meetings and the Order of
Business, and
WHEREAS, SMCRA Advisory Board reviewed and recommend the suggested changes,
NOW, THEREFORE, BE IT RESOLVED BY SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY BOARD:
Section 1. That the amendments to Sections 3.1 and 3.6, as contained in Attachment "A" are
adopted, and
Section 2. This resolution shall take effect immediately at the time of its passage.
PASSED AND ADOPTED this day of
ATTEST: APPROVED:
SECRETARY
READ AND APPROVED AS TO FORM:
GENERAL COUNSEL
2003.
CHAIRPERSON
Board Vote:
Chairperson Feliu:
Vice Chairperson Russell:
Board Member Bethel:
Board Member Wiscombe:
Board Member Dan McCrea:
Board Member Kelly:
Board Member: Birts- Cooper:
Attachment A
CITY OF SOUTH MIAMI
COMMUNITY REDEVELOPMENT AGENCY BY -LAWS
ARTICLE I
COMPOSITION OF THE SMCRA
.1.1 Composition of the Agency. The members of the South Miami Community
Redevelopment Agency ( SMCRA) shall be composed of the five elected Commissions of
the City of South Miami and two additional members appointed by the City Commission
as required pursuant to the Interlocal Agreement with Miami -Dade County and the
SMCRA.
1.2 Purpose and Powers. The purposes and powers of the SMCRA are. those set forth in
Chapter 163, Florida Statutes and the Interlocal Agreement.
ARTICLE II
OPERATIONS OF THE AGENCY
2.1 Fiscal Year. The fiscal year of the SMCRA shall conform to that of the City of South
Miami.
2.2 Maintenance of Funds. All funds of the SMCRA shall be received, held, and secured in
the same manner as other public funds by the appropriate fiscal officers of the City of
South Miami. Tax : increment financing (TIF) revenue shall be maintained under a
separate trust fund account. Non -TIF revenue shall be held in a separate account.
2.3 Annual Audit. An external audit by an independent certified public accountant shall be
conducted on an annual basis, with reports filed in accordance with Florida law and with
the Interlocal Agreement.
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ARTICLE III
MEETINGS OF THE SMCRA
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Attachment A
3.2 Special Meetings. Special meetings may be held upon the call of the chairperson or upon
the request of not less than four members of the SMCRA. The call or request for a
special meeting shall be communicated to the Executive Director of the SMCRA, and the
subject or subjects of the proposed meeting shall be specified and noticed at least 24
hours prior to the meeting. Notice shall be posted at City Hall.
33 Workshop Meetings. The SMCRA may hold workshop meetings in conjunction with
Regular Meetings, or as needed and called by the SMCRA as provided in Section 3.2 for
the calling of meetings.
3.4 Quorum and Voting Requirements. A quorum for any meeting of the SMCRA shall be
four members, and four affirmative votes shall be required to approve any official
SMCRA action.
3.5 Consent Agenda. The Executive Director shall place those matters requiring action of the
SMCRA on the Consent Agenda which the Executive Director believes do not require a
formal presentation before the SMCRA, provided that the SMCRA members shall have
received, as part of the agenda package, documentation.and a recommendation for action
by the Executive Director at least seventy -two (72) hours prior to the meeting. Prior to
taking action on the Consent Agenda, any member may request that any or all items on
the Consent Agenda may be removed from the Agenda and placed under the applicable
heading of "OId Business" or "New Business," as necessary. After the Chairperson shall
request whether any SMCRA members wishes to have an item removed from the
Consent Agenda, the SMCRA shall proceed to take action on all items on the Consent
Agenda by a single motion to approve the Consent Agenda.
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Attachment A
3.7 6 Place of Meetings. Meetings of the SMCRA shall be held at the South Miami City Hall
or other such place as specified in a notice of Meeting.
ARTICLE IV
OFFICERS OF THE SMCRA
4.1 Officers of the SMCRA. The Mayor and Vice Mayor of the City Commission of the City
of South Miami shall serve as the chair and vice chair respectively of the SMCRA Board
of Commissioners.
4.2 Terms of Office. All officers and board members shall serve as SMCRA Commissioners
in concurrent terms to the elected office they hold with the South Miami City
Commission. The two appointed members of the board shall serve for terms as specified .
pursuant to Chapter 163, Florida Statutes and the Interlocal Agreement.
4.3 ' Vacancy on the Board. Should a member of the SMCRA no longer be a qualifying
individual under Chapter 163, Florida Statutes or the Interlocal Agreement, the members
hall automatically be removed as an officer of the SMCRA. If the vacancy results from
the member being removed or for some other reason, the City Commission shall appoint
anew member for the remaining term.
4.4 Chairperson. The Chairperson shall preside at all meetings of the SMCRA and perform
such other duties consistent with the office as required. The Chairperson shall have a
vote in the proceeding of the SMCRA but no veto power. The Chairperson shall be
considered the official head of the SMCRA for ceremonial purposes and shall also
execute, in the name of the SMCRA, contracts and other documents as may be authorized
by the SMCRA.
4.5 Vice Chairperson. The vice - chairperson in the absence or disability of the chairperson,
shall exercise the powers and perform the duties of the chairperson. The vice - chairperson
shall also assist the chairperson generally and exercise such other powers and perform
such other duties as shall be prescribed by the SMCRA.
4.6 Secretary. The City Clerk of the City of South Miami shall serve as Secretary of the
SMCRA. The Secretary shall take and maintain or supervise the taking and maintenance
of minutes and other records of the SMCRA. The secretary shall prepare and serve all
notices. required by these By -Laws by law. The secretary shall have the custody of the
seal of the SMCRA if one is adopted and affix the seal to installments requiring the seal
of the SMCRA. In addition, the secretary shall perform all other duties incident to the
office of secretary and those that may be required by the SMCRA.
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Attachment A
4.7 Other Personnel and Consultants. The SMCRA may employ such other consultants and
personnel as allowed by.'statute with such duties as shall from time to time be deemed
necessary by the SMCRA.
ARTICLE V
AMENDMENT OF BY -LAWS
5.1 Notice. Notice of the subject matter of a proposed amendment shall be included in the
notice of any meeting at which the proposed amendment is to be considered.
5.2 Proposal of Amendments. Any SMCRA member may propose an amendment to these
By -Laws by written proposal to be sent to the Executive Director of the SMCRA, and the
proposed amendment shall be considered at the next regular meeting or special meeting
of the SMCRA.
ADOPTED this day of , 2003.
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CITY OF SOUTH MIAMI
INTER - OFFICE MEMORANDUM
To: Honorable Chair Date: April 11, 2003
and SMCRA B and Members
From: Subrata u I C Subject: Agenda Item 4
Director p /[/ CRA Board Meeting 04/1.4/03
• James T. Bowman, Sr Scholarship
REQUEST
A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY
BOARD AWARDING THE ANNUAL JAMES T. BOWMAN SCHOLARSHIP OF $2,050 TO
MS. ALLISON PALMER AND PROVIDING FOR AN EFFECTIVE DATE.
BACKGROUND AND ANALYSIS
The South Miami Community Redevelopment Agency ( SMCRA) Board had previously
authorized an annual scholarship of $2,000. An additional $50 was donated through The
Alliance for Youth making the total amount to $2,050. The information for the scholarship was
circulated to the community through various means such as flyers, channel 5 and other
community outreach efforts. The Agency received seven (7) applications.. The. SMCRA
Advisory Board reviewed all the applications and recommended that the total amount be
awarded to Ms. Allison Palmer, who met all the required criteria.
RECOMMENDATION
Your approval is recommended.
Attachments:
Proposed Resolution
Back up information distributed separately
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RESOLUTION NO.
A RESOLUTION OF THE, SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY BOARD AWARDING THE ANNUAL JAMES
T. BOWMAN SCHOLARSHIP OF $2,050 TO MS. ALLISON PALMER AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the South Miami Community Redevelopment Agency ( SMCRA) Board has
authorized an annual James T. Bowman scholarship of $2,000, and
WHEREAS, an additional $50 was donated to the fund through the Alliance for Youth, and
WHEREAS, the SMCRA received seven (7) applications for the scholarship,. and
WHEREAS, SMCRA Advisory Board reviewed all the applications, and
WHEREAS, The SMCRA Advisory Board recommended Ms. Allison Palmer, who met all the
required criteria, for the full amount of the award,
NOW, THEREFORE, BE IT RESOLVED BY SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY BOARD:
Section 1. That the James T. Bowman annual scholarship of $2050 for the year 2003 is awarded
to Allison Palmer for her continued higher education.
Section 2. This resolution shall take effect immediately at the time of its passage.,
PASSED AND ADOPTED this day of , 2003.
ATTEST: APPROVED:
SECRETARY.
READ AND APPROVED AS TO FORM:
GENERAL COUNSEL
101 -F M' 0:1Ye)v
Board Vote:
Chairperson Feliu:
Vice Chairperson Russell:
Board Member Bethel:
Board Member Wiscombe:
Board Member Dan McCrea:
Board Member Kelly:
Board Member: Birts- Cooper: