09-20-04 PRIMARY BUDGET HEARINGv
Chair
Vice Chair
Member
Member
Member
Member
Member
]001
Making our Neighborhood a Great Place to Lime Work and Play'
Mary Scott Russell CRA General Counsel
Velma Palmer CRA Director
Randy G. Wiscombe CRA Secretary
Marie Birts- Cooper
Craig Z. Sherar
Nancy Cobb
Viola Bryan
Eve Boutsis
Joseph Gibson
Maria M. Menendez
SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY
PRELIMINARY BUDGET HEARING
Meeting date: September 20, 2004
6130 Sunset Drive, South Miami, FL
Final Budget Hearing September 30, 2004
Phone: (305) 668 -7236
Time: 6:00 PM
City of South Miami ordinance No.' 10 -00 -1712 requires all
lobbyists before engaging in any lobbying activities to register
with the City Clerk and pay an annual fee of $125.00. This
applies to all persons who are retained (whether paid or not) to
represent a business entity or organization to influence "City ''
action. "City" action is broadly described to include the
ranking and selection of professional consultants, and virtually
all- legislative, quasi - judicial and administrative action. It'
does_not apply to not - for- profit.organizations, local chamber and
merchant groups, homeowner associations, or'- -trade associations
and unions.
COMMUNITY REDEVELOPMENT AGENCY
AGENDA - SETPTEMBER 20 2004
CALL TO ORDER:
1. ROLL CALL:
2. INVOCATION:
3. PLEDGE OF ALLEGIANCE:
4. Fiscal year 2003 -2004 in review
5. Preliminary Budget 2004 -2005
A.SMCRA Budget message
B.Preliminary Budget
SPEAKERS PLEASE- TAKE NOTICE' THAT - SECTION 2 -2 1(k) (2 ) OF
THE CODE OF 'ORDINANCES PROVIDES THAT "ANY PERSON MAKING
PERSONAL IMPERTINENT, OR SLANDEROUS REMARKS OR WHO
SHALL;BECOME BOISTEROUS WHILE ADDRESSING THE COMMISSION
SHALL BE ' FORTHWITH BARRED FROM FURTHER AUDIENCE BEFORE
THE COUNCIL BY THE PRESIDING OFFICER,.UNLESS PERMISSION
TO CONTINUE BE GRANTED BY A MAJORITY VOTE OF THE
COMMISSION."
PUBLIC COMMENTS
BOARD COMMENTS
ADJOURNMENT
PURSUANT TO FLA STATUTES 286.0105, "THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON
DECIDES TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO
ANY MATTER CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE
PROCEEDINGS, AND THAT FOR SUCH, PURPOSE,, AFFECTED PERSON MAY NEED TO ENSURE THAT A
VERBATIM RECORD OF' THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS NOTICE DOES NOT CONSTITUTES CONSENT
BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE INADMISSIBLE OR IRRELEVANT
EVIDENCE, NOR; DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE ALLOWED BY LAW.
COMMUNITY REDEVELOPMENT AGENCY 2
AGENDA'- SETPTEMBER 20 2004'
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1111
1001
?flaking our i *h1VdW d a Croat Noce M ti c, tWvk and N'q-
Chair
Mary Scott Russell CRA General Counsel
Vice Chair
Velma
Palmer CRA Director
Member
Randy
G. Wiscombe CRA Secretary
Member
Marie
Birts- Cooper
Member
Craig
Z. Sherar
Member
Nancy
Cobb
Member
Viola
Bryan
REVISED 9/20/04
Eve Boutsis
Joseph Gibson
Maria M. Menendez
SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY
CRA Meeting
Meeting date: September 20, 2004 6130 Sunset Drive, South Miami, FL
Next Regular Meeting Date: October 14, 2004
Phone: (305) 668 -7236
Time: 6 :00 PM
City of South Miami ordinance No. 10 -00 -1712 requires all
lobbyists before engaging in any lobbying activities to register
with the City Clerk and pay an annual fee of $125.00. This
applies to all persons who are retained (whether paid or not) to
represent a business entity or organization to influence "City"
action. "City" action is broadly described to include the
ranking and selection of professional consultants, and virtually
all.-legislative, quasi- judicial and administrative action. it
does not apply to not - for - profit organizations, local chamber and
merchant groups, homeowner associations, or trade associations
and unions.
CALL TO ORDER:
1. ROLL CALL:
2. INVOCATION:
3. PLEDGE OF ALLEGIANCE:
COMMUNITY REDEVELOPMENT AGENCY 1
AGENDA - September 20, 2004
ITEMS FOR THE BOARD'S CONSIDERATION:
4. Approval of Minutes
• July 29, 2004
S. CRA Director's Report:
A. Performance Evaluation
-6. CRA General Counsel's Report:
A. Walk around scheduled for 10/16/04
B. Selection of CRA Attorney
CONSENT AGENDA
(There are no items)
RESOLUTION (S)
7. A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY (SMCRA) RELATING TO AGREEMENTS;
AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE AN AGREEMENT
WITH ILER,PLANNING GROUP FOR A MASTER PLAN AMENDMENT AND
INTERLOCAL AGREEMENT AMENDMENT; AUTHORIZING THE EXECUTIVE
DIRECTOR TO ISSUE A PURCHASE ORDER IN AN AMOUNT NOT TO
EXCEED $118,150.00; AND PROVIDING AN EFFECTIVE DATE.
8. A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY (SMCRA) APPROVING A BUDGET FOR THE
SMCRA AGENCY FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2004
AND ENDING SEPTEMBER 20, 2005;, AUTHORIZING THE EXPENDITURE
OF FUNDS ESTABLISHED BY THE BUDGET; AUTHORIZING THE AGENCY
TO SUBMIT THE BUDGET TO MIAMI -DADE COUNTY FOR APPROVAL;
PROVIDING SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
SPEAKERS PLEASE TAKE NOTICE THAT SECTION 2 ' 2.1(k) (2) ' OF
THE CODE. OF ORDINANCES PROVIDES THAT "ANY PERSON MAKING
PERSONAL- OR SLANDEROUS REMARKS. OR WHO
SHALL BECOME.BOISTEROUS WHILE ADDRESSING_THE COMMXSSION
SHALL � BE 'FORTHWITH BARRED FROM • FURTHER AUDIENCE BEFORE
THE,-,COUNCIL BY,THE.PRESIDING OFFICER, UNLESS PERMISSION
COMMUNITY REDEVELOPMENT AGENCY 2
AGENDA — September 20, 2004
TO CONTINUE BE GRANTED BY A MAJORITY VOTE OF THE
CORMXSSION "
PUBLIC COMMENTS
BOARD COMMENTS
ADJOURNMENT'
PURSUANT TO FLA STATUTES 286.0105, "THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON
DECIDES TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO
ANY MATTER CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE
PROCEEDINGS, AND THAT FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT A
VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS NOTICE DOES NOT CONSTITUTES CONSENT
BY THE CITY FOR THE INTRODUCTION. OR. ADMISSION OR OTHERWISE INADMISSIBLE OR IRRELEVANT
EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE ALLOWED BY LAW.
COMMUNITY REDEVELOPMENT AGENCY' 3
AGENDA - September 20, 2004
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2001 I_Y
SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCYMINUTES
JULY 29, 2004
CALL TO ORDER:
The South Miami Community Redevelopment Agency met in
regular session on Thursday, July 29, 2004 beginning at 6:07
p.m., in the City Commission Chambers, 6130 Sunset Drive.
1. ROLL CALL:
The following members of the CRA Board were present:
Chairperson Mary Scott Russell, Vice Chair Velma Palmer and
Members Marie Birts - Cooper, Craig Z. Sherar,. Nancy Cobb and
Viola Bryan. Member Randy G. Wiscombe was absent.
Also in attendance were: CRA General Council Eve Boutsis,
CRA. Director Joseph Gibson, CRA Secretary Representative Nkenga
Payne and CRA Program Coordinator James McCants.
2: INVOCATION:
Invocation was conducted in silence.
3. PLEDGE OF ALLEGIANCE:
The Pledge of Allegiance was recited in unison.
ITEMS FOR THE BOARD'S CONSIDERATION:
4. Approval of Minutes
a) May 13, 2004
Moved by Member Sherar, seconded by Member Bir_ts- Cooper, the
motion to defer the minutes passed by a 5 -0 vote.
Member Wiscombe:
Member. Cobb:
Member Sherar:
Member Bryan:
Member Birts- Cooper:
Chairperson Russell:.
Vice Chair Palmer:
COMMUNITY REDEVELOPMENT AGENCY
MINUTES - July 29, 2004
1
Absent
Out of the Room
Yea
Yea
Yea
Yea
Yea
1 5. Special Presentation
2
3 T. Rose Hudson Mincey' (Executive Director) Universal
4 Truth Community Development Corporation, Inc.
5 (Affordable Housing)
6
7 Ms. Mincey, after being introduced by Mr. Gibson, addressed
8 the Board ' about 'their Homebuyer Education Workshop which
9 primarily serves.two goals: First, it helps to familiarize first -
10 time homebuyers with the process of home buying; the second
11 important goal is that it introduces the first -time homebuyers to
12 the players in the industry. The outcome of the program is to get
13 people pre - qualified and get them into a home. They walk them
14 from the beginning to the end of the process. She also indicated
15 that they handle approximately 100 attendees in their monthly
16 seminars. Ms. Mincey continued to outline the numerous services
17 they provide.
18
19 Ms. Mincey then responded to various questions from the
20 Board. She indicated that this is a free service, with a minimum
21 fee for the credit report; the organization has been in-existence
22 since 1994. Mr. McCants said that the annual fee to handle the
23 credit report and to get the applicants ready is approximately
24 $2,000. He then added that the proposal will be coming back to
25 the Board in the form of a resolution for their approval.
26
27 II. Special Recognition
28 - Michael Miller — Miller Publishing
29 - Alvaro Santistevan- South Miami Times
30
31 Mr. Gibson referred to Mr. Miller as one of the pillars of
32 this community. Mr. Miller does not make a lot of noise about
33 what he is doing, Mr. Gibson said. He recalled the 1994 Charrette
34 where Mr. Miller provided printing services at no cost. He also
35 printed the CRA Newsletter at no cost. He is a very quiet,
36. generous person, Mr. Gibson added.
37
38 Mr. Miller addressed the Board by saying that he considers
39 an honor to do something for the City. He considers it not an
40 obligation but a pleasure to do it.
41
42 About Mr. Santisteban, Mr. Gibson said that he seems to have
43 a kin insight of the CRA. He has written several articles about
44 the SMCRA, pointing out one article that he wrote for the month
45 of'July.covering the Madison Square Saturdays, thereby serving as
46 good exposure to get the word out at no cost to the CRA.
47
48 III. Madison Square Town Center (Phase I)
49 A. Carlos Casuscelli
50
51 Mr. Gibson indicated that Mr. Casuscelli probably needs no
52 introduction. He has been part of the team that conducted a
53 charrette type of project..in the Commerce Lane area, and will be
COMMUNITY REDEVELOPMENT AGENCY 2
MINUTES -'July 29, 2004
1 reporting on studies he has been doing on the Madison Square
2 mixed use project.
3
4 Mr. Casuscelli said that he has been following up on the
5 work that he started last year with the students and he now have
6 it in written form. The students will be coming back soon but in
7 the meantime he wanted to share with the Board some of the things
8 that can be dome in that specific site. The renderings have been
9 on display at Madison Square Saturdays to show the community what
10 type of construction will be discussed in the future. The project
11 includes an open courtyard similar to the one at Cocowalk.. The
12 idea behind the whole project is to have a place conducive of
13 people gathering there. They will provide different models to
14 choose from for everyone to review and decide which one is best
15 for the community.
16
17 Mr. Casuscelli indicated that he is an architect, a
18 professor of architecture with a private university, and a
19 counselor of. 600,000 architects throughout the continent. This
20 was in response to Vice Chair Palmer's inquiry.
21
22 6. CRA Director's Report:
23
24 T. Hometown Station
25 Mr. Gibson first referred to a meeting they attended at
26 Public Works where they shared the concerns they had relating to
27 this project. They want to make sure that local contractors are
28 given priority to participate in this project. He said that the
29 CRA was instrumental in recommending some local professionals for
30 the Valencia project and the results were very positive with no
31 complaints relating to performance or products used; and Mr. Bob
32 Miller, President of First Florida was extremely pleased with the
33 quality of workers.from this area. Another concern of the CRA had
34 to do with possible street closing. One of the businesses that
35 would be immediately impacted with this is the Great Western
36 Hotel.
37
38 Chairperson Russell said that she had been discussing this
39 very issue with. the City Manager, about rerouting traffic
40 specially during construction, and that a traffic study was
41 requested from the project managers that are there already so
42 that we would know what the impact is going to be during
43 construction, before we grant any permits to close any of our
44 streets or narrow the rights -of -way.
45
46 As per affordable housing consideration according to the
47 Comprehensive Plan, Mr. Gibson continued, there is a request from
48 the City that in phasing off the construction, affordable housing
49 be given consideration. He said that we need to make. sure that
50 affordable housing is included within this particular project.
51 Mr. Gibson said that the mission 'of the CRA is to ensure that
52 this City is built up in complete balanced perspective and Church
COMMUNITY REDEVELOPMENT AGENCY 3
MINUTES July 29, 2004
1 Street is an example of that balance that they are trying to
2 accomplish.
3
4 Member Sherar said that one of the reasons why he and a
5 group of people were in favor of this project is because it was
6 not presented. as a phase in project. He said that they are going
7 to build that office building, which they told us that there were
8 going to be on our tax base, and now he is hearing that they are
9 going to rent it to the County and that it is not going to be on
10 the tax base?
11
12 Chairperson Russell said that this issue will be dealt with
13 at the Commission level.
14
15 Member Sherar then continued saying that in fact affordable
16 housing is a big component, but it is also a big problem, and the
17 CRA needs to get behind it and get this project looking the way
18 it is supposed to be looking. He said that ' the ' re are measures
19 that may be taken, such as' having the contractr posting a $1
20 million bond to make sure that this project is going to be built.
21
22 Chairperson Russell explained that this project is still in
23 its conceptual stages but they are not ready to break ground yet,
24 they are just lining up a construction and permitting schedule.
25 It was approved by the County because of its transit designation
26 and it has been around for about five years. She said that she
27 asked the Manager to bring them to speed on the results of the
28 meeting with staff and the representatives from Hometown Inc. It
29 is complicated and different from anything that we have handled
30 before because of the merger with the County and a big
31 construction around the transit station, she continued, and it
32 will probably be a good idea to schedule a workshop with all of
33 the Board to bring everybody up to speed with this project.
34
35 II. South Miami Gardens Survey (update)
36 A. Richard Miller, Consultant
37
38 Mr. Gibson introduced Consultant Richard Miller who
39 presented an. overview of the results from a new South Miami
40 Gardens Survey. He said that this new survey which was conducted
41 this past May, indicates that about 52 percent for 25 of the 48
42 families of the household that were there, were in favor of the
43 project. There were also some people that did not want to
44 participate In the survey. Mr. Miller said that as a whole, the
45 recent survey shows that the majority of residents still favor
46 the development of the plan and that they understand the process.
47 At this time, he indicted, that the housing agency has changed
48 leaderships and the former executive director has retired and the
49 former deputy director is now the interim executive director. He
50 then said that as soon as everybody.come together in favor of the
51 project, including this Board and the County Commissioner for
52 this district, then the Board of County Commissioners will be
53 notified, who will in turn involve the housing agency staff to
54 proceed with what is necessary to bring.this about.
COMMUNITY REDEVELOPMENT AGENCY 4
MINUTES - July 29, 2004
1
2 Mr. Miller then said that St. Alban's Daycare is not
3 included in the area, in response to Member Cobb's question.
4
5 Member Sherar said that St. Alban's Daycare, in one of the
6 conceptual drawings, is shown as knocked down and Mr. Miller
7 responded.that he is not aware of that at all.
8
9 Member Sherar then asked Mr. Miller as to how they are going
10 to guarantee that after those buildings are demolished that
11 affordable housing, in fact, will be in there. Mr. Miller
12 indicated that this would be part of the' responsibility of the
13 Miami -Dade Housing Agency to make sure that it happens, and that
14 will be included in the overall plan. Mr. Miller said that part
15 of what is involved in this process is that there has to be an
16 approval from the US Department of Housing and Urban Development
17 (HUD) before any resident can be relocated, or before a building
18 can be torn down. Since HUD is going to be involved in providing
19 some sort of subsidy, they are going to make sure that this thing
20 happens. There is also a law which deals with issues relating to
21 people who are displaced by government action, particularly, a
22 public housing resident.
23
24 Member Bryan asked Mr. Miller as to whether he has copies of
25 the signed surveys from the residents and he, said that he does.
26 She .then said that a lot of the people are saying that they are
27 concerned with the rent as to whether it will be affordable..Mr.
28 Miller said that those were isolated comments, and not all of the
29 residents are saying that.
30
31 Chairperson' Russell then directed Mr. Gibson to get two
32 things for all members of the Board: that he responds to Member
33 Sherar's request for copies of the signed plans; and, also a copy
34 of the residents' surveys attached to that for each Board member.
35
36 About the concern on the rent issue, Mr. Miller added that
37 the residents were told very specifically that if they were going
38 to move into the public housing units, that they would pay no
39 more in rent than what they are paying right now. The only reason
40 for which they would be paying more rent would depend on their
41 income. This is by law, and it is roughly 25 percent of their
42 salary.
43
44 Member' Sherar reiterated his concern about, the possible
45 demolition of St. Alban's Daycare. Center as shown on the
46 conceptual plans. Mr. Miller said that St. Alban's is not part of
47 the South Miami Gardens development. Chairperson Russell
48 indicated that perhaps the Board should take a look at what staff
49 has and that this issue will be addressed in a different type of
50 format.
51
52 III. RFP /Q SMCRA Legal Services
53 A. Deadline 7/29/04
54
COMMUNITY REDEVELOPMENT AGENCY 5
MINUTES - July 29, 2004
1 Mr. Gibson indicated that they had received two proposals
2 from legal firms in response to the REF /Q:
3
4 Louise R. Caro, Esq.; and
5 Weiss Serota Helfman Pastoriza Guedes Cole & Boriiske, P.A.
6
7 IV. Rambo Home Closing
8 A. 6/23
9
10 Mr. Gibson announced that the Rambo family has already moved
11 into their home and that is very good news.
12
13 Ms. Rambo addressed the Board with some emotional and
14 grateful words. She said that the home is beautiful and
15 comfortable and invited the Board to come and check it out.
16
17 V. Website update
18 A. Agenda
19
20 Mr. Gibson announced that they will be updating their
21 website with the assistance of MIS Manager Gremaf Reyes. Among
22 other things, they will now be posting the CRA Agenda on a
23 regular basis. He said that Mr. Reyes is another one of our
24 `unsung' heroes in the midst and he has been very accommodating
25 and helpful with them, Mr. Gibson added.
26
27 VI. Madison Square Saturday Update
28 Mr. Gibson referred to the Madison Square Saturday project
29 as an overwhelming success. He then commended Mr. McCants for his
30 hard work and enthusiasm and for helping to make this project a
31 reality. He then quoted Alvaro Santistevan who referred to the
32 project by saying that "this is a transitional stepping stone."
33 Mr. Gibson indicated that they have some vendors from the area
34 who are doing some very good business, and who need to be taken
35 to the next level, to a business incubator.
36
37 Mr. McCants, adding to Mr. Gibson's words regarding Madison
38 Square Saturdays said that they have a very good team put
39 together as far as the vendors are concerned. They also have the
40 Department of Elections there assisting with the registration of
41 new voters.
42
43 Mr. Gibson also indicated that City Manager Maria Davis has
44 been extremely helpful assisting them behind the scenes,
45 particularly by announcing it at the City Commission meetings.
46
47 With no further comments or discussion the CRA Director's
48 Report was closed..
49
50 6. CRA General Counsel's Report:
51
COMMUNITY REDEVELOPMENT AGENCY 6
MINUTES - July 29, 2004
1 Counsel Boutsis indicated that she has provided to each of
2 the Board Members with status of the CRA foreclosures and quiet
3 title actions. For the next meeting she will be putting on the
4 Agenda a resolution on item no. 11 which is the CRA versus Rosa
5 Lee Jackson at '1690 SW 63rd Street. She said that she would like
6 to be able to purchase the tax certificates back for the owners
7 through the County Appraiser's office and this involves certain
8 procedure which she will follow.
9
10 I. Leroy Taylor and Aries Properties update
11
12 II. Update of Greater Miami Neighborhoods Properties
13
14 Counsel Boutsis then referred to item no. 9 which is Aries
15 Insurance. She said that she would like to discuss this other
16 foreclosure with the Board at the next CRA meeting. She said that
17 she had discussions, with the receiver•, and the problem is that
18 they want it to be used for an affordable housing type item and
19 this is in the area where we have Madison Square and the purpose
20 from the CRA standpoint is to use it for commercial development.
21 Therefore, she will be discussing it at the next meeting to see
22 what the Board would like to do.
23
24 Counsel Boutsis indicated that the last two items that she
25 would like to add on at the next meeting would be to interview
26 the two applicants for legal services.
27
28 Counsel Boutsis then requested that item no. 11 on the
29 Agenda be pulled.
30
31
32 CONSENT AGENDA
33
34 (There are no items)
35
36
37 RESOLUTION (S)
39 CRA 05 -04 -132
40 7. A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY
41 REDEVELOPMENT AGENCY RELATING TO SALARY OF AN
42 ADMINISTRATIVE ASSISTANT TO THE CRA'S• EXECUTIVE
43 DIRECTOR; AUTHORIZING TRANSFER OF $8,000 FROM THE CRA
44 CASH CARRYOVER TO MULTIFAMILY - SINGLE FAMILY
45 REHABILITATION ACCOUNT NO. 610 - 1110 - 553 -34 -50 AND A
46 TRANSFER OF $1,240 FROM THE CASH CARRYOVER TO
47 COMMERCIAL REHABILITATION ACCOUNT 610 -1110- 552 -34 -50 IN
48 ORDER TO FUND THE ANNUAL SALARY OF A FULL -TIME
49 ADMINISTRATIVE ASSISTANT TO THE EXECUTIVE DIRECTOR
50 POSITION; PROVIDING AN 'EFFECTIVE DATE.
51
COMMUNITY REDEVELOPMENT AGENCY 7
MINUTES - July 29, 2004
1.
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Moved by Chair Russell and seconded by Vice Chair Palmer to
approve this item.
Mr. Gibson said that this is an issue that has been
discussed and it is now being presented in the form of a
resolution and urged the Board to support it.
Vice Chair Palmer said that even though she supports the
resolution, she would like to have some clarification about the
accounts. Mr. McCants explained that they have a carryover from
last year which they use to supplement the shortcomings of this
year. This step has been taken-since this was not included as a
full -time position at the beginning of this fiscal year.
Member Bryan asked as to whether it, would be feasible to
take the full amount from one single account rather than disturb
two different accounts. Mr. McCants explained that this is the
way that it was set up because they were dealing with a ten
percent administrative cap and they have to do that in order to
make it feasible for the part - time— posi_tion-._._._.The__fuLl t.ime..
position will be budgeted for next year and this will not be
necessary.
With no further comments or discussion the motion to
approve this item passed by a 6 -0 vote..
Member
Wiscombe:
Absent
Member
Cobb:
Yea
Member
Sherar:
Yea
Member
Bryan:
Yea
Member
Birts- Cooper:
Yea
Chairperson Russell:
Yea
Vice Chair Palmer:
Yea
CRA 06 -04 -133
8. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT
AGENCY BOARD AWARDING THE ANNUAL JAMES T. BOWMAN
SCHOLARSHIP OF $2,000 SUBDIVIDED FOUR WAYS AWARDING
$500 EACH TO ANTHONY WHITLEY, ERIN ROLLE, DARIUS MURRAY
AND LAQUILLY DOZIER; AUTHORIZING THE DIRECTOR -TO:
DISBURSE SAID FUNDS FROM ACCOUNT NUMBER 610- 1110 -559
99- 31.PROVIDING FOR AN EFFECTIVE DATE.
Moved by Chair Russell and seconded by Member Sherar to
approve this item.
Mr. Gibson explained that this scholarship was named in
honor of former Commissioner and CRA Board Member James T.
Bowman. He indicated that instead of awarding one single
individual they decided to divide it into $500 increments. He
then urged the Board to support this resolution.
COMMUNITY REDEVELOPMENT AGENCY 8
MINUTES - July 29, 2004
1 Member Cobb asked as to whether they would in the future be
2 putting a cap on the four. Mr. Gibson and Mr. McCants indicated
3 that this is the first time that they receive four complete
4 applications. In the event that next year only one person applies
5 or qualifies for the scholarship, the whole amount of $2,000
6 would be awarded to that one person.
7
8 Vice Chair Palmer asked as to what is the process.being used
9 this year with regard to the awards. Mr. McCants indicated that
10 the process that they used last year was based on reimbursement
11 but they later found that this' was very difficult for the
12 students. What has been discussed and proposed is to pay the
13 students up front, provided that the Board agrees with this
14 method, otherwise he would like to have the Board's direction as
15 to how they would like to disburse this fund. Vice Chair Palmer
16 indicated that she is more interested in the process for
17 evaluating each application. Mr. McCants indicated that staff
18 evaluates each and every one -of them very carefully and that they
19 have to meet all the requirements stated in the forms, as well as
20 a deadline that they must meet.
21
22 Chair Russell said that disbursing the money up front is
23 fine as long as staff monitors how the students are doing in
24 school.
25
26 As far as allowing the same applicant to reapply, Chair
27 Russell said that. there is not a.provision addressing that but
28 that they will be discussing it at a later time.
29
30 With no further comments or discussion the motion to approve
31 this item passed by a 6 -0 vote.
32
33 Member Wiscombe: Absent
34 Member Cobb: Yea
35 Member Sherar: Yea
36 Member Bryan: Yea
37 Member Birts- Cooper: Yea
38 Chairperson Russell: Yea
39 Vice Chair Palmer: Yea
40
41
42 CRA 07 -04 -134
43 9. A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY
44 REDEVELOPMENT, APPROVING A SINGLE FAMILY REHABILITATION
45 GRANT OF UP TO $12,827.38 AWARDED TO MOSES HIGGINS FOR
46 IMPROVEMENTS TO HIS PROPERTY LOCATED AT 5810 SW 66
47 STREET; AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBRUSE
48 SAID FUNDS FROM ACCOUNT NUMBER 610- 1110 - 553 -34 -30
49 ENTITLED RESIDENTIAL REHABILITATION; AND PROVIDING AN
50 EFFECTIVE DATE.
51
52 Moved. by Vice Chair Palmer. and seconded by Member
53 Sherar to approve this item.
COMMUNITY REDEVELOPMENT AGENCY 9
MINUTES - July 29, 2004
1
2 Mr. Gibson said that Moses Higgins is a very
3 industrious young man and constitutes a success story. Mr.
4 McCants indicated that this is the first time in the history
5 of the CRA that an applicant has taken advantage of all
6 three levels. Typically, people apply for the first level,
7 which does not require a matching fund. We have had limited
8 people that have taken advantage of the second level,
9 requiring a matching part. But in this case, he is taking
10 advantage of the third level and he will be doing major
11 repairs.
12
13 Vice Chair Palmer said that some people have expressed
14 to her that they might not be taking advantage of this
15 program because they do not understand its process. She then
16 recommended to try and educate the community more so that
17 more people may benefit from it.
18
19 Member Sherar said that one of his concerns is the fact
20 that the applicant is choosing a metal roof which might be
21 more expensive than a shingle roof. Another of his concerns
22 is to ascertain that people who are being assisted with
23 these types of grants that they should be required to keep
24 their property for certain length of time. Counsel Boutsis
25 indicated that this provision is included in the grant.
26
27 Chairperson Russell moved an amendment to Section Two,
28 line 33 of the resolution, seconded by Vice Chairperson
29 Palmer, to add the following language: "upon execution of
30 the CRA's rehabilitation grant agreement, which 'agreement
31 shall be recorded with Miami -Dade County's recording
32 office." The motion to amend passed by a 6 -0 vote.
33
34 Member Wiscombe: Absent
35 Member Cobb: Yea
36 Member Sherar: Yea
37 Member Bryan: Yea
38 Member Birts- Cooper: Yea
39 Chairperson Russell: Yea
40 Vice Chair Palmer: Yea
41
42
43 With no further comments or discussion the motion to approve
44 this item as amended passed by a 6 -0 vote.
45
46 Member Wiscombe: Absent
47 Member Cobb: Yea
48 Member Sherar: Yea
49 Member Bryan: Yea
50 Member Birts- Cooper: Yea
51 Chairperson Russell: Yea
52 Vice Chair Palmer: Yea
53
COMMUNITY REDEVELOPMENT AGENCY 10
MINUTES - July 29, 2004
1
2 10. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT
3 AGENCY AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE $
4 .12,520.48 FROM ACCOUNT 610 - 1110 - 564 -31 -20 (FISCAL YR.
5 2003 -2004) PROFESSIONAL SERVICES,1 RESIDENTIAL
6 REINVESTMENT RELATING TO ATTORNEYS' FEES; APPROVING
7 ATTORNEYS' FEES FOR NAGIN, GALLOP, FIGUEREDO,.PROVIDING
8 FOR AN EFFECTIVE DATE.
9
10 Moved by Member Sherar and seconded by Vice Chair
11 Palmer to defer this item. Motion passed by 6 -0 vote.
12
13 Member Wiscombe: Absent
14 Member Cobb: Yea
15 Member Sherar: Yea
16 Member Bryan: Yea
17 Member Birts- Cooper: Yea
18 Chairperson Russell: Yea
19 Vice Chair Palmer: Yea
20
21
22 PUBLIC COMMENTS
23
24 Mr. Gibson announced that after polling the Board Members on
25 an issue that is critical in terms of SMCRA future existence, and
26 since a quorum was established, staff is proposing to hold a
27 special meeting on August 5, 2004 at 6:30 p.m.. Chairperson
28 Russell explained that Health Systems is planning to sponsor two
29 more Habitat homes and that she would like to know'that they have
30 the support of this Board to find a land and make it a reality.
31
32 Valerie Newman spoke with regard to the South Miami
33 Gardens project. She said that this is a project that
34 means a lot to her since she has many friends who live
35 there and who are single mothers. She indicated that
36 the residents there are not in favor of relocating out
37 of South Miami. She said that the survey that was taken
38 before did not outlined exactly what this plan
39 involved; therefore she urged the Board to have a town
40 hall meeting with all of the residents of South Miami
41 Gardens, later than 6:00 p.m. because most of them
42 work, and suggested the Community Center as a preferred
43 site to hold the meeting.
44
45 Michelle Dozier spoke on behalf of the South Miami
46 Gardens residents, indicated that nobody had been
47 notified about tonight's meeting. She said that they
48 used to get a letter delivered to their homesnotifying
49 them about meetings but that they have not been
COMMUNITY REDEVELOPMENT AGENCY 1 1
MINUTES - July 29, 2004
1
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39
receiving it later. She indicated that the church is
their only source of information about these
announcements. Referring to another subject, Ms. Dozier
indicated that there is no bus stop sign on SW 5!�h
Place and they really need it. Mr. McCants explained
that the Church Street project has been funded iz
sections and that it might take another year before the
project is completed in that area.
With no further comments this session was closed.
BOARD COMMENTS
(None)
ADJOURNMENT
There being no further business to come before this Body,
the meeting was adjourned at 7:30 p.m.
Approved:
Attest:
Maria M. Menendez
CRA Secretary
J: \My Documents \minutes \CRA 07.29.04 Minutes.doc
COMMUNITY REDEVELOPMENT AGENCY '12
MINUTES - July 29, 2004
Mary Scott Russell
CRA Chairperson
5A
PERFORMANCE EVALUATION FORM
Name of Employee: Title:
Evaluation Period:
Standards for Evaluation:
10-9 Excellent - Outstanding and exceptional contribution. Substantially exceeds
goals and responsibilities.
8-7 Very Good - Exceeds expectations. Meets all and exceeds some of the
required goals and responsibilities.
6-5 Good - Performance is good in all aspects. Meets all the required goals and
responsibilities.
4-3 . Fair - Performance meets basic requirements of the job. Employee needs
improvement and should be counseled accordingly.
2--1 Unsatisfactory - Performance is consistently and notably below required
standards. Employee should be counseled and scheduled for another review in 30 days.
I. COMMUNICATION
Demonstrates a thorough understanding of the purposes and types of different forms of communication and uses
them effectively.
Numerical Score Assigned by
SMCRA Board
A. Writes clear, concise, and properly structures letters, memos,
and reports.
B. Speaks effectively when presenting ideas or tasks to an
individual or group.
C. Shares ideas with others in a clear and informative manner.
D. Informationflows effectively to and from all staff, to and
from other departments, including to the SMCRA board
E. Demonstrates active listening skills.
F. Communicates effectively with supervisors,
committees /boards, and peers.
G. Communications are timely.,
K Gives clear instructions and clarifies work assignments for
SMCRA BOARD EVALUATION OF DIRECTOR
Page 2 of 11
staff.
L Maintains sense of decorum.
J. Informs Community of SMCRA projects and vision.
L COMMUNICATION
SMCRA Board Comments (if any):
SMCRA BOARD EVALUATION OF DIRECTOR
Page 3 of 11
H. LEADERSHIP
Effectively guides individuals (staff and community) toward task accomplishment.
Numerical Score Assigned by
SMCRA'Board
A. Motivates others to interact, work together, resolve
conflicts, and reach mutual agreement.
B. Delegates appropriately.
C. Conveys an attitude that 'we make it work, we will not
delay' in a proactive and positive manner.
D. Adheres to the SMCRA's Master Plan and Goals.
E. Demonstrates a willingness to recommend what he believes
to be right and is professionally sound.
F. Assumes responsibility and accepts accountability without
blaming others.
G. Gives and receives constructive criticism.
H. Publicly demonstrates support of administrative policies and .
procedures.
H. LEADERSHIP
SMCRA Board Comments (if any):
SMCRA BOARD EVALUATION OF DIRECTOR
Page 4 of 11
M. PLANNING AND FINANCIAL MANAGEMENT
Demonstrates fiscal accountability, utilizes resources effectively, and develops policies consistent with the Boards
Master Plan.
Numerical Score Assigned by
SMCRA Board
A. Plans and manages budget effectively.
B. Uses personnel dollars effectively.
C. Adheres to the Board's guidelines for procurement of
property and services.
D. Keeps- accurate, -well- organized financial records.
E. Establishes procedures to monitor processes, tasks, or
activities of staff and own job activities.
F. Sets goals appropriate to the Board's Master Plan, and
consistently meets them.
G. Meets priorities ofwork load appropriately through effective
time management.
H. Demonstrates sound organizational skills.
I. Identifies necessary resources and steps necessary to obtain
them.
M. PLANNING AND FINANCIAL MANAGEMENT
SMCRA Board Comments (if any):
SMCRA BOARD EVALUATION OF DIRECTOR
Page 5 of 11
IV. WORK STANDARDS
Performs as a positive role model for others by frequently exceeding requirements of job description, delivering high
quality and quantity of work.
Numerical Score Assigned by
SMCRA Board
A. Frequently works those hours required to perform job.
B. Works efficiently.
C. Demonstrates positive attendance record
D. Sets high standards of achievement for self and staff.
E. Demonstrates professional ethics and commitment to his
role.
F. Develops high levels of trust with staff and public.
G. Holds regular meetings with SMCRA Board to solicit input.
H. Meets often with other officials to improve service delivery
andlor customer service.
1. Maintains a high level of energy.
J Maintains a professional physical appearance.
K Maintains professional integrity.
L. Maintains adherence to city, county and state ethics code
and requirements.
IV. WORK STANDARDS
SMCRA Board Comments (if any):
V. TECBNICAL/PROFESSIONAL KNOWLEDGE
SMCRA BOARD EVALUATION OF DIRECTOR
Page 6ofII
Demonstrates a high quality of professional knowledge and skills on the job.
Numerical Score Assigned by
SMCRA Board
A. Demonstrates thorough knowledge of subject matter
required.
B. Practices sound management principles.
C. Adheres to federal and state laws and City ordinances.
D. Aware of current research, issues, trends, and theories in
field of expertise (includes professional associations).
E. Participates in a continuingprogram ofself- improvement.
V. TECBMCAL/PROFESSIONAL KNOWLEDGE
SMCRA Board Comments (if any):
SMCRA BOARD EVALUATION OF DIRECTOR
Page 7 of 11
VI. INNOVATION AND INITIATIVE
Continually takes new steps to improve department operations.
Numerical Score Assigned by
SMCRA Board
A. Strives to improve service delivery and customer service
through new program development and enhancements.
B. Demonstrates commitment to doing things better, not
maintaining status quo.
C. Demonstrates commitment to total quality management
(TQM principles in working with staff.
VI. INNOVATION AND INITIATIVE
SMCRA Board Comments (if any):
SMCRA BOARD EVALUATION OF DIRECTOR
Page 8 of 11
VII. HUMAN RESOURCES/RELATIONS
Obtains optimum results through the efforts of others, using appropriate interpersonal skills.
Numerical Score Assigned by
SMCRA Board
A. Effectively supervises staff and encourages maximum
development.
B. Exhibits fairness and uniform treatment of staff.
C. Maintains professional demeanor in conflict situations.
D. Confronts personnel performance problems directly and
head -on.
E. Exhibits stability ofperformance under pressure, opposition,
and a hectic schedule.
F. Seeks to maintain self- esteem of others; exercises respect.
G. Builds and maintains a positive working relationship with
citizens, agencies, etc.
H. Relationship with county, community and SMCRA board.
I. Effectively enlisting Community Relationship to develop
SMCRA projects.
VII. HUMAN RESOURCES/RELATIONS
SMCRA Board Comments (if any):
VIII. PROBLEM - SOLVING SIQLLS
Consistently demonstrates skills in solving problems effectively.
SMCRA BOARD EVALUATION Or DIRECTOR
Page 9 of 11
Numerical Score Assigned by
SMCRA Board
A. Identifies important issues and problems.
B. Gathers and analyzes sufficient data prior to deciding
appropriate course of action.
C. Questions key individuals in resolving conflicts or making
final judgments. Seeks advice from experts.
D. Rationally evaluates pros and cons of alternative courses of
action.
E. Shows willingness to make decisions and take action.
F. Consults SMCRA board appropriately prior to acting.
Routinely makes recommendations.
G. Makes high quality decisions consistent with the SMCRA's
mission and Master Plan.
VIII. PROBLEM - SOLVING SKILLS
SMCRA Board Comments (if any):
SMCRA BOARD EVALUATION OF DIRECTOR
Page 10 of 11
IX. NEW PERFORMANCE OBJECTIVES
Please list any new performance objectives including objective from budget, professional development, and
individual areas for improvement.
1.
.2.
3.
4.
5.
6..
7.
S.
9.
10.
X. Overall Evaluation: Record appropriate number: on the line below:
1. UNSATISFACTORY: Employee's work is failing and well below job requirements*
2. MARGINAL: Employee's work is weak and does not fully meet normal/average job requirements*
3. AVERAGE: employee's work is good and meets expectations in performance and job requirements.
4. EXCEEDS EXPECTATIONS : employee's work is very good and surpasses regular expectations and exceeds
job requirements.
5. ACHIEVES EXCELLENCE: employee's work fully achieves excellence, far exceeds job requirements and is
outstanding, exceptional and distinctive.
SMCRA BOARD EVALUATION OF DIRECTOR
Page 11 of 11
I have read and reviewed this evaluation with the SMCRA's Board.
Employee's Signature Date
Signature — Chairperson Russell
Signature- Vice Chairperson Palmer:
Signature Board Member Wiscombe:
Signature Board Member Birts- Cooper
Signature Board Member Sherar
Signature Board Member Bryan
Signature Board Member Cobb
Date
Date
Date
Date
Date
Date
Date
1: RESOLUTION NO.
2
4 A RESOLUTION OF THE SOUTH MIAMI COMMUNITY
5 ..REDEVELOPMENT AGENCY ( SMCRA) AGENCY
6 APPROVING A BUDGET FOR THE SMCRA AGENCY .FOR
7 THE FISCAL YEAR. BEGINNING OCTOBER 1, 2004'' AND
8 ENDING SEPTEMBER 30, 2005.; AUTHORIZING THE
9 EXPENDITURE OF FUNDS ESTABLISHED. BY THE BUDGET;
10. AUTHORIZING THE AGENCY TO SUBMIT THE BUDGET TO
11 MIAMI -DADE COUNTY FOR APPROVAL;. PROVIDING .
12 SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE
13 DATE.
14.
15 WHEREAS, the SMCRA is a Community Redevelopment Agency.
16 ..which is a municipality. located. in. South Miami; Miami -Dade, County,
17 Florida, created under the City /County Interlocal Cooperation "Agreement
18 dated June 1, 2000; and,
19
20 WHEREAS,, public hearings were held by the SMCRA on
.21 September 20, 2004. and September 30, 2004 at South. Miami. City Hall,
22 6130 Sunset Drive, South Miami, Florida 33143; and,
23
24 WHEREAS,_, the amount of funds available equals the total
25 appropriations for expenditures and reserves.
26
27 NOW THEREFORE BE IT RESOLVED BY THE COMMUNITY
28 REDEVELOPMENT. AGENCY OF THE CITY OF SOUTH MIAMI,
29 FLORIDA THAT:
30
31 Section 1. The above recitals are true and correct and are
32 incorporated herein by reference.
33
34 Section 2. The Budget of the South Miami Community
35 . .Redevelopment Agency (attached as Exhibit 1) for the fiscal year beginning
36 October 1, 2004 and: ending September; 30, 2005, . was considered at a
37 public hearing and is approved and adopted.
38
39 Section 3. The'` Budget... shall be . transmitted to Miami -Dade
40 County pursuant, to the June '1, 2000 City /County Interlocal .Cooperation
41 Agreement for the SMCRA agency.
42
Page 1, of 2
Additions shown by underlining and deletions shown by g..
Page 2 of 2 .
Additions shown by underlining and deletions shown by ever-stfildn
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Aly ow
1 RESOLUTION NO.
2
3
4 A RESOLUTION OF THE SOUTH MIAMI COMMUNITY
5 REDEVELOPMENT AGENCY BOARD ( SMCRA)
6 RELATING TO DISTRIBUTION OF SMCRA BOARD
-7 DISCRETIONARY FUNDS; APPROVING EXPENDITURE
8 OF CHAIRPERSON MARY SCOTT RUSSELL'S $1,000.00
9 DISCRETIONARY FUND FOR THE WOUNDED
10 HEALERS; APPROVING EXPENDITURE OF $500.00 OF.
11 VICE -CHAIR VELMA PALMER'S DISCRETIONARY
12 FUNDS FOR WOUNDED HEALERS AND $500.00 FOR
13 ENID SALMON (ROOF REPAIRS); APPROVING
14 EXPENDITURE OF BOARD MEMBER CRAIG Z.
15 SHERAR'S $1,000.00 in DISCRETIONARY FUND FOR JRE
16 LEE OPPORTUNITY SCHOOL READING PROGRAM;
17 APPROVING EXPENDITURE OF $400.00 OF BOARD
18 MEMBER MARIE BIRTS- COOPER'S DISCRETIONARY
1.9 FUNDS FOR THE NEW BEGINNING SENIOR GALA
20 EVENT AND CHOIR; PROVIDING AN EFFECTIVE DATE..
21
22 WHEREAS, the Board of the City of South Miami has a budgeted
23 line item in its 2003 -2004 budget which provides each board member with
24 $1,000 in discretionary funds, which funds may be used within the SMCRA
25 for economic development and assistance to the SMCRA community; and
26
27 WHEREAS, Chairperson Mary Scott Russell seeks to use her
28 $1,000.00 in discretionary funds to assist the Wounded Healers, a division of
29 St. John's AME Church; which organization provides special needs
30 assistance to the community; and,
31
32 WHEREAS, vice -chair Velma Palmer seeks to use $500.00 of her
33 discretionary funds to assist the Wounded Healers, a division of St. John's
34 AME Church; which organization provides special needs assistance to
35 residents of the community; and,
36
37 WHEREAS, Board Member Craig Z. Sherar seeks to use his $1,000
38 in discretionary funds to assist the JRE Lee Opportunity School to provide
39 financial assistance to purchase reading course books to the students.
Additions shown by underlining and deletions shown by ^veFstrilein
1
2
3 WHEREAS, board member Marie Birts- Cooper seeks to use $400.00
4 of her discretionary funds to assist The New Beginning Senior Gala event
5 and choir.
6
7 NOW THEREFORE BE IT RESOLVED BY THE CITY OF SOUTH
8 MIAMI COMMUNITY REDEVELOPMENT AGENCY BOARD;
9'
10 Section 1. The above whereas clauses are incorporated by reference
1.1 into this resolution.
12
13 Section 2. The director is authorized to appropriating and distribute
14 the discretionary funds of Chairperson Russell and Board Member Sherar as
15 follows: (1) $1,000 shall be provided to the Wounded Healers, a division of
16 St. John's AME Church which provides special aid assistance; (2) $500.00
17 to the Wounded Healers to assist Enid Salmon to repair her roof; (3) $1,000
18 to the JRE Lee Opportunity School in order to purchase books for the
19 school's reading program; and (4) $400.00 to the New Beginning Senior
20 Gala event and choir.
21
22 Section 3. This resolution shall take effect immediately upon
23 approval.
24
25 PASSED AND ADOPTED this day of September, 2004.
26
27 ATTEST: APPROVED:
28
29 CRA CLERK CHAIRPERSON
30
31 COMMISSION VOTE:
32
33 READ AND APPROVED AS TO FORM: Chairperson Russell:
34 Vice Chair Palmer:
35 Member Birts- Cooper:
36 GENERAL COUNSEL Member Sherar:
37 Member Wiscombe:
38 Member Bryan
39 Member Cobb
Page 2 of 2