12-12-05111 lie'
1001
'hfoNrrg our Ncvr,;Nb xod a Great Axe to thm W'ak ortdP%ry%'
Chair Mary Scott Russell CRA General Counsel Eve Boutsis
Vice Chair Velma Palmer CRA Executive Director Maria Davis
Member Randy G. Wiscombe CRA Secretary Maria M. Menendez
Member Marie Birts
Member Craig Z. Sherar
Member Nancy Cobb
Member Dr. Anna Price
SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY
CRA Meeting
Meeting Date: Monday, December 12, 2005 Time: 6:30 PM
Next Meeting Date: Monday, January 9, 2005 Time: 6:30 PM
6130, Sunset Drive, South Miami, FL Phone:(305) 668 -7236
City of South Miami Ordinance No. 10 -00 -1712 requires all
lobbyists before engaging in any lobbying activities to
register with the City Clerk and pay an annual fee of
$125.00. This applies to all persons who are retained
(whether paid or not) to represent a business entity or
organization to influence "City" action. "City" action is
broadly described to include the ranking and 'selection of
professional consultants, and virtually all- legislative,
quasi - judicial and administrative action. It does not`apply
,to not-for-profit organizations, local chamber and merchant
groups, homeowner associations, or trade associations and
unions.
CALL TO ORDER:
A. ROLL CALL:
B. INVOCATION:
C. PLEDGE OF ALLEGIANCE:
COMMUNITY REDEVELOPMENT AGENCY Z
AGENDA — December 12, 2005
REGULAR MEETING
1. APPROVAL:OF MINUTES
A) October 10, 2005 Board Minutes
B) November 14, 2005 Board Minutes
2. EXECUTIVE DIRECTOR REPORT:
A) SMCRA Monthly Expenditures Report For October*
B) Wounded Healers Monthly Report*
C) Wounded Healers Residential Rehabilitation Grant
Application Review*
D) AGC Apprenticeship Program*
Information Request
.E) SMCRA Commercial Facade Grant
SMCRA Letter to Applicants*
F) SMCRA Paint Give -A -Way Announcement
3. GENERAL COUNSEL REPORT
A) Sandra Jackson Inquiry RE: 5899 SW 67th Street
*Attachments
PUBLIC COMMENTS
(5 minute limit)
COMMUNITY REDEVELOPMENT AGENCY 2
AGENDA - December 12, 2005
CONSENT AGENDA
4. A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY
REDEVELOPMENT- AGENCY RELATING TO ATTORNEY'S FEES;
APPROVING ATTORNEY'S FEES FOR NAGIN GALLOP
FIGUEREDO, P.A., FOR INVOICES DATED NOVEMBER 28,
2005 IN THE TOTAL AMOUNT.OF $6,162.99; CHARGING THE
AMOUNT $3,184.49 TO ACCOUNT NO. 610- 1110 - 564- 31 -20,
GENERAL CORPORATE ACCOUNT; AND CHARGING THE AMOUNT
OF $2,978.58 TO ACCOUNT NO. 610 -1110- 583 -61 -10 LAND
ACQUISITION ACCOUNT: PROVIDING AN EFFECTIVE DATE.
(A RES OF THE SMCRA RELATING TO ATTORNEY'S FEES; APPROVING ATTORNEY'S FEES
FOR NAGIN GALLOP FIGUEREDO, P.R. FOR INVOICES DATED NOV 28, 2005 IN THE
AMOUNT OF $6,162.99; CHARGING THE AMOUNT OF $3,184.49 TO THE GENERAL
CORPORATE ACCT; AND CHARGING THE AMOUNT OF $2,978.58 TO THE LAND ACQUISITION
ACCT)
RESOLUTION(S)
S. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY (SMCRA) AUTHORIZING THE
EXECUTIVE DIRECTOR TO ADVERTISE A REQUEST FOR
QUALIFICATIONS /PROPOSALS FOR PROFESSIONAL DESIGN,
SERVICES, TO RENOVATE THE MOBLEY BUILDING, LOCATED
AT 5825 SW 68TE STREET; AND PROVIDING AN EFFECTIVE
DATE.
(A RESOLUTION OF THE SMCRA AUTHORIZING THE EXECUTIVE DIRECTOR TO ADVERTISE A
REQUEST. FOR, QUALIFICATIONS /PROPOSALS FOR PROFESSIONAL DESIGN SERVICES TO
RENOVATE THE WOBLEY BUILDING)
6. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY (SMCRA) RELATING TO REAL
PROPERTY; AUTHORIZING THE PURCHASE OF 6442 SW 591h
PLACE, 'BEARING FOLIO NO.: 09- 4025 - 010 -0180 AND
6443 SW 60 °h AVENUE, SOUTH MIAMI, BEARING FOLIO
NO.: 09- 4025 - 010 - 0050; AND PROVIDING AN EFFECTIVE
DATE.
(A RESOLUTION OF THE SMCRA RELATING TO REAL PROPERTY, AUTHORIZING THE
PURCHASE OF 6442 SW 597` PLACE AND 6443 SW, 60TH AVENUE)
COMMUNITY REDEVELOPMENT AGENCY 3
AGENDA - December 12, 2005
BOARD COMMENTS
ADJOURNMENT
PURSUANT TO FLA STATUTES 286.0105, "THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON
DECIDES TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO
ANY MATTER CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF: THE
PROCEEDINGS, AND THAT FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED.TO ENSURE THAT A VERBATIM
RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES.THE TESTIMONY AND EVIDENCE UPON
WHICH THE APPEAL IS: TO BE BASED. THIS NOTICE DOES NOT CONSTITUTES CONSENT BY THE CITY FOR
THE INTRODUCTION OR ADMISSION OR OTHERWISE INADMISSIBLE OR IRRELEVANT EVIDENCE, NOR DOES
IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE ALLOWED BY LAW.
COMMUNITY REDEVELOPMENT AGENCY 4
AGENDA - December 12, 2005
1
r
2001
Ioldng ourNoghbarhood o Great Plow to Lim Wb* and Play"
4
5 SOUTH MIAMI ^COMMUNITY REDEVELOPMENT AGENCY MINUTES
6 OCTOBER 10, 2005
7
8 CALL TO ORDER:
9
10 The South Miami Community Redevelopment Agency met in
11 regular session on Monday, October 10, 2005 beginning at 6:38
12 p.m., in the City Commission Chambers, 6130 Sunset Drive:
13
14 A. ROLL CALL:
15 The following members of the CRA Board were present: Chair
16 Russell, Vice Chair Velma Palmer, Members Randy Wiscombe, Marie
17 Birts - Cooper and Dr. Anna Price. Member Craig Z. Sherar arrived
18 at 7:20 pm. Member Nancy Cobb was absent.
19
20 Also in attendance were: City Attorney Eve Boutsis, CRA.
21 Executive Director Maria Davis, Planning Director Don
22 O'Donniley, CRA Program Coordinator James McCants, CRA Principal
23 Planner Stephen:David and Deputy City Clerk Nkenga Payne.
24
25
26 B. -INVOCATION:
27
28 The invocation was delivered in silence.
29
30 C. PLEDGE OF ALLEGIANCE:
31
32 The Pledge of Allegiance was recited in unison.
33
34
35 ITEM (S) FOR THE BOARD'S CONSIDERATION:
36
37
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39
1
COMMUNITY REDEVELOPMENT AGENCY
MINUTES — October 10, 2005
1 BUDGET WORKSHOP
,2.
3
4 1. Budget.Presentation
5
6 Ms. Davis presented a powerpoint• presentation of the CRA
7 2005 -06 fiscal year budget.
8
9 The first slide was the projected revenues. The 'South
10 Miami TIF revenue is $645,320. The Miami -Dade County
11 contribution is $541,804. The total TIF revenue: for. 05 -06 is
12 $1,187,124. The interest revenue is $9,500. For the first time
13 you'll note that we are not going to be receiving rent revenue
14 from the Mobley building, we are taking it off the tax rolls:
15 We are recommending plans for the future. The total revenue is
16 $1,196,624. We have a cash carryover from fiscal year 04 -05 of
17 $388,800.
18
19 Ms. Davis mentioned that the cash carryover for FY 03 -05
20 was $17,092. There was a jump in FY 03 -04 and another jump in
21 FY 04 -05 and now it. is back down in FY 05 -06 because of the
22 projects that this administration has implemented over the last
23 nine months. We have a steady expenditures of dollars. The
24 total funds available for the budget is $1,585,424.
25
26 The CRA has a 20% cap, which means our administrative cost
27 cannot exceed 20% of the total budget. We are below the 20%
28 cap. The 20% cap is $237,424 and we are at $220,830 for a total
29 program cost of $1,585,424. We are $83,710 below the cash carry
30 over from FY 04 -05.
31
32 Ms. Davis went over the following summary of expenditures
33 for FY 05 -06:
34
35 0 Infrastructure $50,000
36 0 Facilities maintenance - Mobley Building $8,000
37 • Street Beautification $13,000
38 • Transportation Improvements & Alternatives $30, 000
39 • Economic Development & Job Creation $420,000
40 • Commercial Building Rehab $50,000
41 9 Residential Rehab $149,500
42• Administrative $220,830
43 • Fund Transfer $147,600
44 • Special Redevelopment Technical Services $44,000
45 • Legal Services $65,000
46 • Park Improvements $50,000
47 0 Land Acquisition $279,314
2
COMMUNITY REDEVELOPMENT'AGENCY'
MINUTES - October 10, 2005
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• Other.Expenditures
GRAND TOTAL
$58,180
$1,585,424
Chair Russell asked why the last minute changes in Fund
Transfer balance and an addition in other expenditures.
Ms. Davis' said there was contingency put added in error
under fund transfer. Also $7,000 discretionary dollars did not
belong there.
Vice. Chair Palmer asked for an explanation for the Special
Redevelopment Technical Services.
Ms. Davis explained that is for a part time Planner,
Planning Consultant, two interns and' the James T. Bowman
scholarship which''increased from $2,000 to $4,000.
Ms. Davis explained the expenditure breakdown.
Infrastructure /Construction expenses /street beautification
- this is a $50,000 match to a CDBG grant that we, have applied
for and it has to be in the budget in order to receive those
grant dollars.
Facilities maintenance. for the Mobley building - there is
$4,000 for the property and liability and $4,000 for the
utilities and the up keep of the building, for a total, of
$8,000.
Other contractual service /Street' Beautification - street
beautification projects that we want to do on Church Street as
far as improving the landscaping.
Transportation Improvements & Alternatives - We are
recommending that we contribute $30,000 to the trolley service
Vice Chair Palmer said that she noticed that there is a lot'
of focus on Church Street.
Ms. Davis stated the reason why Church street is being
focused upon is because that is what the original Plan called
for. . Church Street was to be developed in phases•and what we
have here is phase 3 of 4. Once we receive the money to
complete Church street restoration, which is widening sidewalks,
furniture, decorative lighting. and drainage, then we would 'be
moving on into other areas of the.CRA.
Continuing with the expenditure breakdown:
Economic Development & Job Creation Professional
Services /economic development for $25,000 is the - CRA
3
COMMUNITY REDEVELOPMENT AGENCY
MINUTES 7 October 10, 2005
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contribution to Sundays on Sunset.
Renovation of Mobley Building We are recommending
$300,000.allocation to finally renovate the building.
Wounded Healers /Apprentice Job Training we are.
recommending $30,000 be re allocated to the. Wounded Healers
program and $22,500 for the Apprentice job training program.
Business Startup Assistance - we are proposing four grants
for $10,000 each.
Commercial Building Rehab - we are recommending five grants
for $10,000 each for a fagade treatment program for the
commercial buildings, primarily in the Progress /Commerce Lane
area.
Residential -Rehab /other contractual service /residential
reinvestment - this is for credit counseling and lawn
maintenance throughout the CRA properties.
Residential Rehabilitation Grants - $20,000 is for 'one
multi- family property
grants'at $2,500 each,
equal $50,000 and seven
of $35,000. '
owner, thirteen independent unit- owner
6 -7 single family home grants that will
$•5,000 homeownership grants for a total
Vice Chair Palmer suggests that the Professional
Services /Economic Development of $25,000 for Sundays on Sunset
be reduced It should be less and use the money for some other
developments. .:The merchants are making money and $25,000 is too
steep.
Ms. Davis: explained what the dollars are used for. The
south side of Sunset is the CRA. The purpose of Sundays on
Sunset is to promote the businesses downtown, whether there are
on the southside, northside, eastside or Westside of US1. When
you say that the merchants are making money, they are not making
money. Last year was seed money in which the general fund
contributed as 'well as the CRA. This is for advertising, to-
assist with the.cost of musicians. We do not generate adequate
dollars at this point to be able to continue this program
without the assistance of the CRA. We are very aggressively
going after sponsorships. We received over $10,000 in
sponsorships last year. This year we are focusing on
sponsorships. She wanted to give this Board a full
understanding of what Sundays on Sunset is, we are promoting the
uniqueness of our downtown and bringing people in who might not
have known of our Downtown. Economic development is the whole
purpose of Sundays on Sunset.
Vice Chair Palmer stated that we have been promoting them
for a year now. ' When she says that they are making money, we
are promoting them and they are making -money in their
4
COMMUNITY REDEVELOPMENT AGENCY
MINUTES - October 10, 2005
1 businesses. They could contribute something to the event. We
2 could contribute $15,000 and use the rest to rehab some more
3 houses.
4
5 Ms. Davis said that they pay for their booths. They pay
6 the City for the rental of the tents and tables. We put all of
7 those dollars.in an escrow account. We are not having this for
8 free. The purpose of bringing the different vendors in is to
9 utilize them as a draw. People enjoy going-to a farmer's
10 market, seeing antiques. The purpose of it is to draw people
11 into our downtown to show .them 'what we have to offer. We are
12 not spending money on the vendors, they are paying their way.
13 The money is being utilized for advertisement and primarily for
14 the musicians. Ms. Davis hopes in the future. that we reduce
15 that amount of money by $15,000 on the City's general fund side
16 because we are aggressively going after sponsorships. She wants
17 to get to a point where it is not going to cost either the City
18 or the CRA anything and she could motivate the downtown on
19 sponsorships, but we are not there yet. We have• only been in
20 business less than a year and she is very proud of the festival.
21 It has been well received and the merchants are doing better,
22 that is the whole point of this.
23
24 Vice Chair Palmer said that she is ok with the $25,000' at
25 this time. She then asked if the $22,500 just a one time
26 payment for the apprentice job training.
27
28 Ms. Davis stated-that we are hoping it is. Right now they
29 are working solely on South Miami residents. What they intend
30 to do is to expand it and bring in other people outside of South
31 Miami and those people would end up paying for the education
32 that our South Miami residents are getting. Hopefully next year
33 we don't have to allocate any dollars for the program because of
34 the volume of people they are going to be bringing in. The Dade
35 County Public Schools is working with the Associated General
36 Contractors because they want to send people to the program.
37
38 Vice Chair Palmer. mentioned the Wounded Healers program.
39 She has looked at the list of what has been done. She is
4o questioning some of it. Here is a church that has good
41 intentions for the community and they need some help and they
42 come to us for help because some of the things we can't do. As
43 she looks through the list of what is being paid for. If the
44 church was not doing this program, the church has to be cleaned.
45 She also noticed that money is paid for a custodian. She would
46 hope that the church revisit some of these things and delete
47 some of them so they can stretch their dollars to the fullest
48 extent..
5
COMMUNITY REDEVELOPMENT AGENCY
MINUTES - October 10, 2005
1
2 Ms. Davis asked the Board to .understand that there was no
3 criteria set when_ they came to request the dollars to do job
4 training. If the Board directs her to do so, she will develop
5 criteria in order to bring a comfort level to this Board on how
6 the dollars will be spent in the future.
7
8 Chair Russell said that what needs to happen that did not
9 happen last time is a standardized form of accounting. She
10 asked that the Board give Ms. Davis consent to develop a set of
11 criteria for these reimbursements and have a public discussion
12 at- the next board meeting, this way everyone will have some
13 input and develop that much needed criteria.
14
15 Member Wiscombe mentioned that the Grants Advisory board
16 has a set of criteria that you may want to look at.
17
18 By acclamation the Board asked Ms. Davis to bring back a
19 set of criteria for them to discuss at the next meeting.
20
21 Continuing with the expenditure breakdown:
22
.23 Administrative Costs - salaries and wages consist of a
24 full -time secretary, half -time receptionist, a. stipend of
25 $20,000 for the Planning Director, half -time Principal Planner,
26 full -time Outreach coordinator and 500 of the Grant Writer.
27
28 Vice Chair Palmer asked questions regarding the salaries
29 and wages. She asked about the Planning director raise.
30
31 Ms. Davis said the raise is $10,000 for a total of $20,000.
32
33 Vice Chair Palmer asked about the half -time Planner. She
34 also asked about the contractual Planner. She asked if one
35 Planner can take the load.
36
37 Mr. O'Donniley said the we could push everything down to a
38.1 lower level and get less performance and take more time. Or you
39 could push everything up and. get high. performance at the higher
40 expense. It is a matter of. what the assignment is. It is like,
41 in any other system, they are those that perform the more
42 complex task and there are those that assists. The Principal
43 Planner position we need someone at the senior level that half
44 their efforts is spent on the Planning department side. The
45 Planning Consultant part of his time is spent preparing
46 resolutions. Preparing a program plan is what we are going to
47 use the Principal Planner for, making sure all the work comes to
48 the Board in proper form.
6
COMMUNITY REDEVELOPMENT AGENCY
MINUTES - October 10, 2005
1
2 Ms. Davis said that when Miami -Dade County saw 'how our
3 administrative cost are broken down they were extremely pleased.
4 She invited the Board to come to the next TIF meeting to see how
5 they view the management of our budget.
6
7 Vice Chair Palmer asked about the full -time secretary and
8 half -time receptionist.
9
10 Mr. O'Donniley said that they are in need of a receptionist
11 because of the traffic that comes into the building. The half
12 time receptionist was already approved on the Planning side.
13
14 Vice Chair Palmer said that you have an experienced
15 secretary in the position, why bring in.a new one.
16
17 Mr. O'Donniley said, the new person will be doing what we
18 need the most which is preparing resolutions and budgets.
19
20 Vice Chair Palmer asked how many employees are in the CRA
21 department.
22
23 Mr. O'Donniley said right now there are two.
24
25 Vice Chair. Palmer asked if there is a reason that we only
26 have one raise
27
28 Ms. Davis said that she prefer to discuss this privately,
29 she doesn't think this is something we should discuss publicly
30 when it comes to'personnel.
31
32 Member Wiscombe asked if the half Planner was already
33 hired.
34
35 Ms. Davis answered yes. It was actually in the budget this
36 past year, it' just took time to hire someone. She then
37 introduced Mr. Stephan David.
38
39 Member Wiscombe asked if the position was advertised.
40
41 Mr. O'Donniley said that we advertised in the Professional
42 Association.
43
44 Going back to the expenditures breakdown:
45
46 Fund Transfers this means that the CRA. transfer dollars
47 to the general -fund for the utilization 'of the Police officers,
48 a.Code Enforcement Officer and the final repayment of the Mobley
7
COMMUNITY REDEVELOPMENT AGENCY .
MINUTES - October 10, 2005
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building.
Special' Redevelopment Technical Services - this is for
Planning Consultant, part -time 'interns and the James T. Bowman
Scholarship program.
Vice Chair Palmer asked if.we have a criteria for hiring
the interns.
Mr. O'Donniley said that we are trying to recruit, someone
who has some college and first preference to CRA residents. To
date we have hired one intern. The intern is from-New Orleans
who moved into. our neighborhood and is a full -time. law student
at the University of Miami and pursuing a masters degree in
Planning'at Florida Atlantic University.
Park Improvements - This is phase two for Marshall
Williamson park improvements. Phase one is the construction of
a pavilion. Phase two is lighting, sidewalk repairs and some
landscaping.
Land Acquisition - $279,314
Vice Chair Palmer said based on what we want to purchase,
this amount is not enough. Are there any other -means for money.
Ms., Davis stated that we are going to utilize this dollars
for debt services and eventually fold all of it in a bond issue.
Mr. O'Donniley mentioned that the CAA made a commitment
that they would pledge proceeds from their account towards land
acquisition, which is about $300,000.
Member Sherar asked if there is a Performa on this.
Ms. Davis answered no..
Member Sherar said that nobody that does real development
does it the way we do it. First you figure out what it is that
you are going to do. Then you figure out if you can do it. We
are talking about 12 million dollars and that is without the
land acquisition.
Ms. Davis said this discussion is very premature. She
can't provide a Performa without a design. In-the Performa the
land acquisition is not going to be a part of it, if so it will
be a small part of it That's what economic development is all
about. We acquire the land, have a developer come in and be_
able to develop a.property that provides affordable housing with
retail and amass the property to.make the numbers work.
8
COMMUNITY REDEVELOPMENT AGENCY
MINUTES - October 10, 2005
1 Ms. Davis said that this budget was based on a 7 mil
2 budget. Subsequent t.o preparing this budget the'millege rate
3 was lowered to 6.612 which means we have a $104,636 deficit. We
4 are providing the Board with options of what we can cut out of
5 the program.
6
7 The city commission suggested that the CRA give $37,000'for
8 Design - Sunset Drive /Charette II and $15,000 for Traffic
9 Management Study.
10
11 The Board.discussed ways to cut the budget.
12
13 It was moved by Chair Russell, seconded by Vice Chair
14 Palmer to take $20,000 from Legal Services and $30,000 from
15 Mobley building renovations to take us to the $50,000 for
16 Charette II and the Traffic Study.
17
18 The motion was approved by acclamation.
19
20 Ms. Davis. continued with the presentation on the proposed
21 utilization plan for the Mobley, building and the floor plan.
22 The presentation continued with options ideas with regards to
23 the old inspection station.
24
25 At this point the public hearing was opened.
26
27
28 PUBLIC:HEARING ON PROPOSED BUDGET ,
29
30 _The following people were awarded an opportunity to
31 speak during the public hearing on the budget:
32
33 Yvonne Beckman, Rev. Gregory Gay, Cal Rosenbaum,
34 Sharon McCain, Josephine Anderson, Curtis Candidate &
35 Worrell Troup.
36
37 After there were no more speakers the budget hearing
38 was closed.
39
40 COMMISSION DISCUSSION
41
42 Member Sherar agreed with option C to lower the
43 budget.
44
45 Member Wiscombe also agree with option C to lower the
46 budget.
47
9
COMMUNITY REDEVELOPMENT AGENCY
MINUTES - October 10, 2005
1
Option C was agreed by acclamation to
lower the
2
budget.
3
4
It was moved by Member Wiscombe, seconded
by. Member
5
Sherar to increase the Retirement Contributions /Deferred
6
Comp. cont to $12,166.
7
8
The motion passed by a 6 -0 vote.
9
Member Wiscombe:
yea
10
Member Sherar:
yea
11
Member Birts- Cooper:
yea
12.
Member Price:
yea
13
Vice Chair Palmer:
yea
14
Chair Russell:
yea
15
16
17
18
CRA 36 -05 -183,
19
2. A RESOLUTION OF THE CITY OF SOUTH MIAMI
COMMUNITY
20
REDEVELOPMENT AGENCY ( SMCRA) APPROVING A BUDGET FOR
21
THE SMCRA AGENCY FOR THE FISCAL YEAR BEGINNING OCTOBER
22
1, 2005 AND ENDING SEPTEMBER 30, 2006; AUTHORIZING THE
23
EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET;
24
AUTHORIZING THE AGENCY TO SUBMIT THE BUDGET
TO MIAMI -
25
DADE COUNTY FOR APPROVAL; PROVIDING SEVERABILITY;
-AND
26
PROVIDING FOR AN EFFECTIVE DATE.
27
28
Moved by Member Price, seconded by 'Member
Wiscombe to approve
29
this item as amended. Motion passed by 6 -0 vote.
30 .
31
Member Wiscombe:
yea
32
Member Sherar:
yea
33
Member Birts - Cooper:
yea -
34
Member Price:
yea
35
Member Cobb:
absent:
36
Vice Chair Palmer:
yea
' 37
Chair Russell:
yea
38
39
REGULAR MEETING
40.
41
42
3. Approval of Minutes
43
a) Approval of September 12, 2005
44
45
Moved by Member Price, seconded by Member Wiscombe to
46
approve the minutes as presented. Motion passed by 6 -0 vote.
47
48
Member Wiscombe:
Yea
10
COMMUNITY REDEVELOPMENT AGENCY
MINUTES 10, 2005
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:Y%
Member Birts- Cooper: Yea
Member Price: Yea
Member Cobb: absent
Vice Chair Palmer: Yea
Member Sherar: Yea
Chair Russell: Yea
4. Executive Director's Report:
a) Monthly Budget For August 2005
There was no discussion.
b) Wounded Healers Report
There was no discussion.
c) Average Sq. Ft. Land Value of Madison Square Parcels
Ms. Davis said at the last meeting the Chair asked for a
square foot land value for the Madison Square parcels, the
analysis was attached.
d) City Tow Lot - 5.890 SW 70th Street(Presentation)
There was no discussion.
5. General Counsel's Report
There was no report.
PUBLIC COMMENTS
(5- minute limit)
The following people were affordable an opportunity to
speak during public comments:
Yvonne Beckman and Sharon McCain
43 CONSENT AGENDA
44
45 CRA 37 -05 -184
46 6. A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY
11 .
COMMUNITY REDEVELOPMENT AGENCY
MINUTES — October 10, 2005
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REDEVELOPMENT AGENCY RELATING TO ATTORNEY'S FEES;
APPROVING ATTORNEY'S FEES FOR NAGIN GALLOP .FIGUEREDO,
P.A., FOR INVOICES DATED JULY 27; 2005 IN THE TOTAL
AMOUNT OF $ 2,322.10 CHARGING THE AMOUNT OF $21286.60
TO ACCOUNT NO. 610- 1110 - 564- 31 -20, GENERAL CORPORATE
ACCOUNT; AND CHARGING THE AMOUNT OF $35.50 TO ACCOUNT
NO. 610 -1110- 583- .61 -10 LAND ACQUISITION ACCOUNT:
PROVIDING AN EFFECTIVE DATE.
CRA 38 -05 -185
7. A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY RELATING TO ATTORNEY'S FEES;
APPROVING ATTORNEY'S FEES FOR LOTT & LEVINE. IN THE
AMOUNT OF $5,497.50; CHARGING THE AMOUNT TO THE LAND
ACQUISITION ACCOUNT NO. 610- 1110 - 583- 61 -10; PROVIDING
AN EFFECTIVE DATE.
Moved by Member Wiscombe, seconded by Member Birts- Cooper to
approve the consent agenda. Motion passed by a 6 -0 vote.
Member
Wiscombe:
yea
Member
Sherar:
yea
Vice Chair.
Palmer:
yea
Member
Birts- Cooper:
yea
Member
Price:
yea
Chair
Russell:
yea
Member
Cobb:
absent
RESOLUTION(S)
CRA 39 -05 -186
8. A . RESOLUTION OF THE SOUTH MIAMI. COMMUNITY
REDEVELOPMENT AGENCY (CRA) RELATING TO REAL PROPERTY;
REQUESTING TAX EXEMPTION ON PROPERTY LOCATED AT 5825
SW 68th STREET, SOUTH MIAMI, FLORIDA, ACQUIRED BY THE
SOUTH MIAMI COMMUNITY. REDEVELOPMENT AGENCY FOR PUBLIC
F USE; PROVIDING AN EFFECTIVE DATE.
Moved by Vice Chair Palmer, seconded by Member Birts- Cooper
to approve this item.
Ms. Davis said this resolution is to take the Mobley
building off of the tax rolls.
After there was no discussion the motion passed by a 6 -0
vote.
COMMUNITY REDEVELOPMENT AGENCY
MINUTES - October 10, 2005
12
I Member Price: yea
2 Member Birts- Cooper: yea
3 Vice Chair Palmer: yea
4 Member Sherar: yea
5 Member Wiscombe: yea
6 Chair Russell: yea
7 Member Cobb: absent
8
9 CRA 40 -05 -187
10 9. A RESOLUTION OF THE SOUTH. MIAMI COMMUNITY
11 REDEVELOPMENT: AGENCY AUTHORIZING THE EXECUTIVE
12 DIRECTOR TO PURCHASE TWO -PROPERTIES IN THE CRA AREA
13 IDENTIFIED FOR THE MADISON SQUARE DEVELOPMENT AT A
14 COMBINED COST OF $730,000, FOR 6442 SW 59th PLACE AND
15 FOR 6443 SW 60t'' AVENUE; 'AUTHORIZING THE EXECUTIVE
16 DIRECTOR TO DISBURSE $730,000 FOR THE' PURPOSE OF
17 ECONOMIC DEVELOPMENT; AND PROVIDING -AN EFFECTIVE DATE.
18
19 Moved by Member Wiscombe, seconded by Vice Chair Palmer to
20 approve this item.as amended.
21
22 Mr. O'Donniley stated that we were authorized to attain
23 appraisals on some. properties and submit offers to the owners
24 for voluntary acquisition: One of the owners was Graham Hanover
25 Inc. As a result we submitted in offer $714,000. They in turn
26 offered $730,000 for both properties.
27
28 It was moved by Member Sherar, seconded by Member Wiscombe
29 to add the following language to Section 1 at the end: and
30 forgiveness of all liens as to these two parcel.
31
32 The motion to amend the resolution passed by acclamation.
33
'3 4
35 After the discussion the motion to approve the resolution
36 as amended passed by a 5 -1 vote.
37
38 Member Wiscombe: yea
39 Member Sherar: nay
40 Member Price: yea
41 Member Birts- Cooper: yea
42.. Member Price: yea
43 Chair Russell: yea
44 Member Cobb: absent
45
46 CRA-41-05-188
47 10. A RESOLUTION OF THE SOUTH. MIAMI COMMUNITY
48 REDEVELOPMENT AGENCY AUTHORIZING THE EXECUTIVE
13
COMMUNITY REDEVELOPMENT AGENCY
MINUTES,- October 10, 2005
I
DIRECTOR TO DISBURSE PAYMENT IN. THE AMOUNT OF
2
$9,480.0,0 TO 'APPRAISAL GROUP,. INTERNATIONAL, ',INC. FOR
3
APPRAISAL WORK ASSOCIATED WITH PROPERTIES WHICH NEED
4
TO BE ACQUIRED: FOR THE CRA SINGLE FAMILY INFILL HOME
5
OWNERSHIP'�PROGRAM' AND THE MADISON SQUARE DEVELOPMENT
6
- PROJECT; CHARGING THE AMOUNT TO ACCOUNT NO 610 - 1110 -.
7
583-61-10,. LAND ACQUISITION ACCOUNT; PROVIDING AN
8
EFFECTIVE DATE.
9
10
Moved by Member Sherar, seconded by Member Wiscombe
to
11
approve this item.
12
13
Ms. Davis said that she had previous authorization to
do
14
the appraisals. Now she is requesting authorization to pay,
for
15
the appraisals.
16
17
After there was no discussion the motion to approve
the
18
resolution passed by a 6 -0 vote.
19
20
21
Member Price: yea
22
Member Birts- Cooper: yea
23
Vice Chair Palmer: yea
'24
Member Sherar: yea
25
Member Wiscombe: yea
26
Chair Russell: yea
27
Member Cobb: absent
28
29
11. A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY
30
REDEVELOPMENT AGENCY AUTHORIZING STAFF TO ISSUE AN
31
ADVERTISEMENT SEEKING THE SERVICES OF A CRA DIRECTOR;
32
PROVIDING NOTICE TO.,MARIA V. DAVIS, OF THE. INTENT TO
33
TERMINATE HER SERVICES AS EXECUTIVE DIRECTOR OF THE.
34
SMCRA UPON THE SELECTION AND' APPOINTMENT OF A NEW CRA
35
DIRECTOR;,` PROVIDING AN EFFECTIVE DATE.
36
(Vice Chair Palmer)
37
Moved by Vice Chair Palmer, seconded by Member Wiscombe
to
38
approve this item.
39
40.
Vice Chair Palmer moved to defer this item until the next
41
meeting. It was seconded by Member Wiscombe.
42
43
Member Price does not want to defer this item because
we
44
had some discussion as it relates to a salary. If it is going
45
to require a change in the financial plan, we need to know
it
46
now. She will vote -against deferring it and. against
the
47
resolution.
48
14
COMMUNITY REDEVELOPMENT AGENCY
MINUTES - October 10, 2005
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Member Sherar agreed that we need to discuss it now.
The motion to defer the resolution failed'by a 3 -3 vote.
Member Wiscombe:
yea
Member Sherar:
nay
Member Price:
nay
Member Birts- Cooper:
nay
Vice Chair Palmer:
yea
Chair Russell:
yea
It was moved by Member Sherar to amend the resolution to
take out the following language in the title of the resolution
(lines 7 - 9) : PROVIDING NOTICE TO MARIA V. DAVIS, OF THE INTENT
TO TERMINATE HER SERVICES AS EXECUTIVE DIRECTOR OF THE SMCRA
UPON THE SELECTION AND APPOINTMENT OF A NEW CRA DIRECTOR and to
take out the following language in Section 2 (lines 28 - 30):
and simultaneously provide notice to Maria V. Davis of the
intent to terminate her services as executive director of the
SMCRA upon the selection and appointment of a new CRA director;
and executive from lines 13, 17 & 18.. The motion was seconded
by Member.Wiscombe.
The motion, to approve the above amendment to the resolution
passed by a 6 -0 vote.
Member Wiscombe:
yea
Member Sherar:
yea
Member Birts- Cooper:
yea
Member Price:
yea
Vice Chair Palmer:
yea
Chair.Russell:
yea
Member. Cobb:
absent
After the discussion the motion to approve
the resolution
as amended failed by a 3 -3 vote.
Member Wiscombe:
yea
Member Sherar:
yea
Member Birts- Cooper:
nay
Member Price:
nay
Vice.Chair-Palmer:
yea
Chair-Russell:
nay
Member Cobb: "absent
15
COMMUNITY REDEVELOPMENT AGENCY
MINUTES - October 10, 2005
1 BOARD COMMENTS
2
3 There were no board comments.
q
5
6 ADJOURNMENT
7
s There being- no further business to come before this Body,
9 the meeting was adjourned at.10:42 p.m.
10
11
12
.13 Approved:
19
15
16 Attest:
17 Mary Scott Russell
18 CRA Chairperson
19
20 Maria M. Menendez
21 CRA Secretary
22
23
16
COMMUNITY REDEVELOPMENT AGENCY
MINUTES - October 10, 2005
I I
16
17 CALL TO ORDER:
19 The South Miami Community Redevelopment Agency met in
20 regular session. on Monday, November 14, 2005 beginning at 6:42
21 p.m., in the City Commission Chambers, 6130 Sunset Drive.
22
23 A. ROLL CALL:
24 The following members of the CRA Board were present: Vice
25 Chair Velma Palmer, Members Randy Wiscombe, Marie Birts - Cooper,
26 Nancy Cobb and Dr. Anna Price. Member Craig Z. Sherar arrived
27 at 6:46 pm. Chair Mary Scott Russell arrived at 6`:55 p.m.
28
29 Also in attendance.were: City Attorney Luis Figueredo, CRA
30 Executive Director Maria Davis, Planning Director Don
31 O'Donniley, CRA Program Coordinator James McCants, CRA Principal
32 Planner Stephen David and,Deputy City Clerk Nkenga Payne.
33
34
35 B. INVOCATION:
36
37 The invocation was delivered by Reverend Gregory Gay.
38
39 C. PLEDGE OF ALLEGIANCE:
40
41 The Pledge of Allegiance was recited in unison.
42
43 REGULAR MEETING
44
45 1. APPROVAL OF MINUTES - October 10, 2005
46
47 Moved by Member Wiscombe, seconded by Member Birts- Cooper
48 to defer the minutes. Motion passed by 5 -0 vote.
49
COMMUNITY REDEVELOPMENT AGENCY 1
MINUTES - November 14, 2005
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Member Wiscombe:
Member Birts- Cooper:
Member Price:
Member Cobb:
Vice Chair Palmer:
Member Sherar:
Chair Russell:
2. EXECUTIVE DIRECTOR REPORT:
A) Monthly Expenditures Report
The report was-not available.
Yea
Yea
Yea .
Yea
Yea
absent
absent
B) SMCRA Budget
TIF Committee Action, November 7, 2005
The Miami -Dade County TIF Committee approved the 2005 -06.
budget on November 7, 2005.
C) Wounded Healers Residential Rehabilitation Grant
Requirements
Ms'. Davis stated staff has identified grant requirements
for the Wounded Healers Program.
- Member Wiscombe said that the grant application is very
vague and poor' as regards to the amount of information. There
are no phone numbers to follow up. There is a space for
applicant's name and if you rent or own. If they happen to rent
who 'is the owner, because it only ask for the applicant's name.
We need to find out who is the primary owner.
Ms. Davis said if you look at the criteria we do not intend
to.paint any houses that are rented. You have to be a homeowner
living in the home.
Member Wiscombe said that we need to revisit.. this
application format. He would like to go back to the original
format of the grant applications we used for the Grants Advisory
Board.
Ms. Davis stated the only thing she was able to find
regarding the; Grants Advisory Board were the minutes of the
commission appointing the committee. We have not been able to
find applications or anything of such..
COMMUNITY REDEVELOPMENT AGENCY 2
MINUTES.- November 14, 2005'
1
2 Member Wiscombe .mentioned. that applications should be on
3 file. The Red. Sunset merchants had applied for a grant to
4 receive monies for some items. Also, Art Expo came before the
5 Grants Advisory Committee. We can use that as.criteria to look
6 at.
7
8 Ms. Davis asked that the Clerk's office help research the
9 files.
10
11 Vice Chair Palmer inquired .about the valid homeowner
12 insurance question. She said some people own their homes and
13 because they: are on a fixed income they can not afford the
14 insurance policy. Are we going to waive it for them?
15
16 Ms. Davis said this is for liability purposes.
17
18' Vice Chair Palmer stated a church is a community building
19 and the community builds the church.. She doesn't think we
20 should be paying rent. Also how did we arrive at this amount
21 for rent?
22
23 Member Wiscombe agreed with Vice Chair Palmer regarding the
24 rent. He said one thing that he has a problem with is the
25 custodial and the clerk. He asked what the clerk hours are for
26 the Wounded Healers.
27
28 Going back to Vice Chair Palmer, Rev. Gay stated the 501c3
29 for the Wounded Healers.is a separate entity of the church. The
30 building was purchased for an enterprise system, such as
31 incubators. The $500 quarterly is for the space, lights'. and
32 every thing that's being utilized. He stated that no where in
33 the County can you rent a building that size for $500 a quarter.
34
35 Rev. Gay said the clerk works Monday and Thursday to input
36 information of those that will, be working that week. The
37 custodian works ten hours a week.
38
39 Member Wiscombe said that some of the confusion is because
40 the custodian worked for the previous pastor before. All of the
41 expenditures are shown but not the income' coming in, although
42 deposits slips are shown. Where is that in your monthly report?
43
4.4 Rev. Gay said the CRA allocated $35,000 last. year and it
45 was given in four installments.
46
COMMUNITY REDEVELOPMENT AGENCY 3
MINUTES — November 14, 2005
1 Member Wiscombe asked if someone gave a check, where is
2 that in the monthly report.
3
4 Rev. Gay said he is responsible for the $35,000 that he
5 received. The support that you see for 2004 until 2005, there
6 is over $38,000 worth,of receipts handed in.. He is giving more
7 than the CRA gave him..
8
9 Member Wiscombe said he wanted to clear things up in
10 regards to the'finances of the program and he would like to see
11 more details of what was done to the homes.
12
13 Chair Russell said there wasn't a format in place and that
14 was the problem. Now we are making a uniform format to follow.
15
16 Ms. Davis mentioned that Member Wiscombe wants her to look
17 at the Grants Advisory Board application and use-as a template
18 because our applications are vague.
19
20 Chair Russell said that the application wouldn't be
21 applicable for, the people who need the service. We don't need
22 to make the applications difficult. At the next meeting we will
23 compare the applications.
24
25 Member Price said the grant applications that the people in
26 the CPA complete is not the same applications that come before
27 us. We have people that are senior - citizens and we have no
28 educational criteria and. we don't want to preclude them by
29 making an application packet. What Member Wiscombe is talking
.30 about is a procedure that was developed for those not for profit
31 organizations who came and asked for support from the City for
32 seed funding, not for individual people. Looking at the number
33 of houses painted by Wounded Healers she thinks they have done
34 what'we have asked them to do. The issue was'we have not given
35 them what was expected of them. They are trying to catch up'as
36 we ask for additional things and it is not fair. She hopes that
37 next time we give .them something, it will be completed. If we
38 could put something' together that is approved by this Board
39 prior to us giving it to them, because every time they come up
40 we pick it a part. They are doing some wonderful things here,
41 but we have to be held accountable.
42
43 Rev. Gay thanked the Board for the assistance given to them
44 last year.
45
46 Member Birts_- Cooper said she hopes that the more experience
47 workers hourly rates are different from the beginners. She also
COMMUNITY REDEVELOPMENT AGENCY 4
MINUTES - November 14, 2005
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hoped that we don't ask,for phone numbers. of the employers, so
they won't be harassed.
Member Sherar stated this was a learning experience. We
gave money for you to do something with it. Fortunately you did
something worth while with it, now we are looking at what should
that $35,000 be spent on. He understands and agrees with Vice
Chair Palmer "s point because that is his criticism of the CRA in
general. Yes we are doing great things, but unfortunately what
happens with the CRA is.we give people money, some guy picks up
the ball and runs with it and the rest of the community sits
around and says they want more money., The point he is trying to
make is Wounded Healers can't disassociate themselves from the
church. There need to be more community involvement in this
project. As we go forward with this program we should be looking
at how much more the community is putting in.
Ms. Davis asked for direction from the Board regarding the
program.
By.acclamati.on the Board agreed to the following:
Under Grant..Requirements, Administrative requirements,
Item #7 add "along with a brief description"
Add item #10 "Copy of release of liability"
Under Grant Application, Part 2 add:
How long,have you lived on the property?
Do you own the property?
D) Wounded Healers Monthly Report
E) Response to Board Request Concerning Cost Per Person
for The Apprenticeship Program
Ms. Davis said this item provides the Board with the
accounting of'' the Apprenticeship Program. She will look into
the .rent line item. Also she could have the representatives
come to the next meeting to explain the costs.
F) Facade Grant Criterion
COMMUNITY REDEVELOPMENT AGENCY 5
MINUTES - November 14, 2005
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Ms. Davis stated that we utilized six different entities
that have facade improvements programs: We rated from six to
one, six being the highest. When we develop the applications we
will provide the criteria to the grantees- and provide grants
accordingly. We' finally have all addresses in' the CRA on a
database. We will be sending out letters inviting 'them to
apply. We have five grants at $10,000 each and we will rate
them as they come in as far'as what they propose to do. We will
keep a running list for those who don't make it this year; they
will be able to apply next year.-
G) Spirit of the Season Award
Mr. McCants stated this is the fourth year for this. It
was brought- forward by late Commissioner David Bethel. It
encourages the decorations of homes in the CRA. We would like
the Board to select at least four homes by the next CRA meeting.
We would then take the Board's recommendations and compare them
and come up with the top four. On December 22nd we would take
pictures of the homes chosen.
3. GENERAL COUNSEL REPORT
A) Mobley Building, Bay D (Stork Avenue)
Lease Termination Notice
Mr. Figueredo said that a termination .notice was sent
certified mail but it was returned. On October 13th there was a
hand delivery advising the lease holder of the termination.
Under Florida Statutes we are required to give fifteen days
notice. In this f instance however we provided the lease holder
with a 90 day notice of termination.
BOARD CONCERNS
Member Sherar asked if we can get a legal opinion about the
City Code Enforcements officers harassing the mechanics in the
Progress /Commerce Lane area regarding leaving their dumpsters
open.'
Ms. Davis said that we can't treat the CRA different from
the way we treat everyone else. Most times when-the dumpster's
lids are open, they are overflowing and that is against.code.
Chair-Russell suggested.that General Counsel look into.this
and bring it back to the'Board.
COMMUNITY REDEVELOPMENT AGENCY 6
MINUTES - November 14, 2005
1 Mr. Figueredo said that we have a Special Master;- that
2 would be the appropriate way to address this situation. But he
3 would look into the situation and reply his findings.
4
5 PUBLIC COMMENTS
6 (5- minute limit)
7
8 Kianna Kitchen appeared before the Board regarding the roof
9 of the building where she is living, which *is owned by Graham
10 Hanover. She presented pictures to the Board of the condition
11 of her apartment with regards to the roof damage and hanging
12 wires. She wants to know what can be done to help her.
13
14- Ms. Davis stated she is familiar with this situation. It
15 was brought to her attention by Member Cobb. The City
16 immediately sent the Building Department out to see if it was an
17 unsafe structure. The building department reported that if the
18 roof was not repaired immediately they would have to evacuate
19 the two tenants that were affected. In lieu of displacing the
20 tenants, it was decided to repair the roof ourselves because we
21 are buying the building. We. are going to repair the roof and
22 take -those dollars off of the purchase price. We are in the
23 process of getting estimates. We had a choice to condemn the
24 building, but if we did that the two tenants would have had to
25 move out.
26
27 Ms. Davis said that she would provide the Board with a
28 report. She asked that in the invent she needs to exceed her
29 authority of $5,000 to repair the roof does she have the
30 approval to do so.
31
32 It was moved by Vice Chair Palmer seconded by Member Birts-
33 Cooper to give the City Manager the authority to use up to
34 $10,000 to repair the roof.
35
36 The motion was approved by acclamation of the Board.
37
38 Sandra Jackson, daughter of Johnny Jackson appeared before
39 the Board regarding the property at 5899 SW 67 Street. She said
40 that doing the probate time there was an agreement with the City
41 that the family would turn the property over to the City in
42 exchange for cancellation of all liens and the property will be
43 used for park purposes.
44
45 Chair Russell asked Ms. Jackson to leave her information
46 and we will get back to her,
47
COMMUNITY REDEVELOPMENT AGENCY 7
MINUTES - November 14, 2005
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Levy Kelly gave kudos to the members of the Board for all
things that were done following the hurricane.
Sharon McCain addressed the Board regarding her concerns
about not having an expenditure report. She' also made comments
about the Wounded Healers program and giving money to Lee Park
Condominiums.
'Please note that Member Cobb left the meeting at 8:05 p.m.
CONSENT AGENDA
CRA 42 -05 -189
4. A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY RELATING TO ATTORNEY FEES; APPROVING
ATTORNEY FEES FOR' NAGIN GALLOP FIGUEREDO, P.A., FOR
INVOICES DATED SEPTEMBER 29, 2005 IN THE TOTAL AMOUNT OF
$706.09 CHARGING THE AMOUNT OF $705.04 TO ACCOUNT NO. 610 -
1110- 564- 31 -20, GENERAL CORPORATE ACCOUNT; AND CHARGING
THE AMOUNT OF $1.05 TO ACCOUNT NO. 610 -1110- 583 -61 -10 LAND
ACQUISITION ACCOUNT; PROVIDING AN,EFFECTIVE DATE.
CRA 43 -05 -190
5. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT
AGENCY (SMCRA) AUTHORIZING THE EXECUTIVE. DIRECTOR TO
DISBURSE '$17,720.85 TO THE MIAMI -DADE TAX _COLLECTOR FROM
ACCOUNT NO. 610 -1110- 554 -99 -20 TO'PAY.THE 2005 AD VALOREM
TAXES FOR THE MOBLEY, PROPERTY AT 5825 SW 682H STREET;
PROVIDING AND EFFECTIVE DATE.
Moved by Member Wiscombe, seconded by Member Birts- Cooper
to approve the consent agenda. Motion passed by a 6 -0 vote.
COMMUNITY REDEVELOPMENT AGENCY
MINUTES - November 14, 2005 .
Member
Wiscombe:
yea
Member
Sherar:
yea
Member
Birts- Cooper:
yea
Member
Price:
yea
Member
Cobb:
absent
Vice Chair Palmer:
yea
Chair
Russell:
yea
RESOLUTION(S)
C
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48
CRA 44 -05 -191
6. A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY ( SMCRA) AUTHORIZING THE'SMCRA STAFF
TO "REFUND" TO. MR. GEORGE ' JOHNSON FUNDS .PAID TO THE SMCRA
DUE- TO 'HIS BREACH OF A CRA RESIDENTIAL REHABILITATION
.GRANT; PROVIDING AN EFFECTIVE DATE.
Moved by Member Wiscombe, seconded by Vice Chair Palmer to_
approve this item as amended.'
Mr. Figueredo said that this individual is asking for a
refund. Eve Boutsis prepared a memorandum outlining the
defaults of this agreement. When there has' been a breach in
contract a refund has never been granted. Upon his assessment
of Ms. Boutsis analysis there is no reason to depart from
standard procedure which is not to give a refund. Mr. Figueredo
also stated that as an agency we have an obligation to be
consistent in how we apply policy.
Member Sherar, seconded by Member Wiscombe to amend Section
2 of the resolution to strike the word Granted. It now reads:
Section 2.. Mr. George Johnson's request is DENIED.
The motion to approve the resolution as amended passed by a
6 -0 vote'. 1.
Member
Wiscombe:
yea
Member
Sherar:
yea
Vice Chair Palmer:
yea
Member
Birts- Cooper:
yea
Member
Price:
yea
Member
Cobb:
absent
Chair Russell:
yea
7. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT
AGENCY, RELATED. TO LAND ACQUISITION AND RESIDENTIAL
RELOCATION REQUIREMENTS, SETTING FORTH A POLICY TO PROVIDE
RESIDENTIAL RELOCATION ASSISTANCE TO SMCRA RESIDENTS
AFFECTED BY SMCRA PROPERTY ACQUISITION' INITIATIVES; AND
PROVIDING AN EFFECTIVE DATE.
Moved by Member Price, seconded by Member Birts- Cooper to
approve this item.
Mr. O'Donniley stated. there were questions raised as to
what is our relocation policy. We have. provided to you.-what was
COMMUNITY REDEVELOPMENT AGENCY 9
MINUTES - .November 14, 2005
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already in the Plan. We also did an analysis on whether we
consider that• completely adequate. In general what was found
was that the.Plan addresses situations, where federal funds were
involved. The purchases. that we have pending do not involve
federal funding, it is TIF money, and therefore. it will not
apply. Staff has suggested that any relocation that is a result
of our purchases of property should be eligible for assistance.
The Uniform Relocation Assistance and Real Property Acquisition
Policies Act-was adopted as part of the Plan, which is Chapter
163 and 421 of the -Florida Statutes. You should also note that
there may be an interim period where the properties could be
habituated prior to preparing the site for reconstruction and we
will return to, the Board seeking permission to go out for
property maintenance services so that we could keep housing in
stock during that period of; time, hopefully by the next board
meeting..
At this time Chair Russell read a note into record from
Board Member Cobb:
"I object to the residents being reimbursed due to the fact
that they don't have funds in the beginning to move /relocate
with. Funds should be provided upon request of them to be
displaced or relocated. If'so, I would vote yes on this, if no
'I would vote no."
Member Wiscombe said that this particular resolution he
has a problem with. When we were dealing with the issue of
South Miami Gardens we vowed that we would not relocate or
displace anyone out of this community. One of the things that
we talked about was doing the HUD housing in increments so that
no one will be .displaced. He. doesn't like the issue of
relocation; it is not the intent of the CRA. We are here to
protect the citizens of South Miami, not relocate .them to
another community, because we value our citizens and our
community. He stated he is not supporting this resolution.
Member Price asked if some of the properties that we
purchasing are owned by absentee landlords.
Mr. O'Donniley answered yes.
Member Price said that as she understood the resolution,
it is designed to help people like the young lady that spoke
earlier.
COMMUNITY REDEVELOPMENT AGENCY
MINUTES - November 14, 2005
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Mr. O'Donniley said they recognize that we don't need to
ask people to move now; we are not ready to build on this site.
We will come back and ask to 'go out for a RFP for management,
so that people can stay in place, which will increase .
opportunities for us to provide relocation housing in South
Miami if they want. You can not ever force people to choose
South Miami; they-can choose to live where ever they want to.
Member Price said that she will support this because when
you have properties that do not belong to the persons that. are
living in them they will need some assistance with relocation.
Vice Chair Palmer said that she agrees with the South
Miami Gardens relocation issue. This relocation policy here is
a little different, because South Miami Gardens is own by HUD
and this is a private ownership moving over to the City. She
agrees with the relocation but she doesn'.t think that we have
gone far enough. Are we willing to provide the people that are
living there now first choice to the new units when they are
completed?
Mr. O'Donniley stated that we have three homes that are
under construction, Habitat has ,one and is sponsored by the
hospital and the family that was on
lives in South Miami and
works at. the hospital. The other two were for Greater Miami
Neighborhood and they had a list and the two that were on top
of the list were assigned those two. We have scattered sites
that we are hoping to acquire and if we are-able to acquire
those, if this board wishes the units that are built there can
be first choice for the people being displaced.
Vice Chair Palmer asked if the three units going to the
people that are.coming from this location.
Mr. O'Donniley said that the current three units were
already committed to other South Miami residents. The next
units that we get under construction we could give a preference
to the people in these units.
Vice Chair Palmer asked if the money they will be given
will it be for them to move some place else.
Mr. O'Donniley said that we have to allow them the choice
to go some place else. We can not make them stay in South
Miami.
COMMUNITY REDEVELOPMENT AGENCY 1 1
MINUTES - November 1 4, 2005
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Vice Chair Palmer said that she would like to see the
relocation policy tied to something. She wants to keep the
people local and find the best way.
Mr. O'Donniley stated that Sec. 3 of the resolution
addresses those issues.
Vice Chair Palmer reiterated that at this time it is very
difficult to find a place to live anywhere.
Chair Russell inquire about line 28 and 29 on page one
regarding the statement, "required that even one person be
involuntarily displace for either a rented or owned' housing
unit ". She asked how do you involuntarily displace someone
from ownership without eminent domain.
Mr. O'Donniley said liens 'against property could be one
way.
Chair ' Russell . asked for an explanation on how do we
determine when negotiations begin exactly and how do you
determine 90 days occupancy prior to negotiations.
Mr. O'Donniley stated that negotiations will be at the
point we first have a meeting with someone. For example, we
sent letters out to the property owners, but no response is not
a negotiation. Negotiation is when we sit down and meet with
them and we will document that.
Chair Russell asked if a person is paying cash month to
month how do we document that they have been there 90 days.
Member Wiscombe said that we can.use utility bills.
Chair Russell asked why 90 days.
Mr. O'Donniley said that someone could move in to take
advantage and get the money.
Member Wiscombe had questions about the statement
regarding the displaced residents rents or purchases a decent,
safe and sanitary replacement dwelling within one year, after
moving out of the original dwelling.
Mr. O'Donniley said that we I want to give them time to get .
there documents together.
COMMUNITY REDEVELOPMENT AGENCY 12 .
MINUTES - November 14, 2005
1 Member. Wiscombe said he has a fear of what happen at the
2 Square Deil,,.except this time we are the ones doing it. We had
3 to go to the County to get assistance because they were being
4 thrown out.
5
6 Chair Russell said that she doesn't find the language
7 strong enough for rental assistance, but there are programs for
8 that.
9
10 Member Wiscombe said we haven't identified those. He also
11 has a problem with providing a verbal explanation of
12 reimbursement.
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14 Mr. O'Donniley stated the State Act provides the written.
15 This is something that we assumed you can hand them. The
16 population here can benefit from verbal as well.
17
18 Chair Russell asked for a deferral so that she can
19 participate more.
20
21 Please note that Chair Russell left the meeting at 9:00
22 p.m.
23
24 Member Sherar said to take into considerations the
25 comments they have made. We have a problem with affordable
26 housing. We are taking property from Madison Square. When are
27 we going to displace the people in this process?
28
29 Mr. O'Donniley stated we will come back to request to put
30 out an RFP for management services and that should be on the
31 next agenda.
32
33 Vice Chair Palmer would like to see the policy extend more
34 in terms of them getting priority when we redevelop.
35
36 -Mr. O'Donniley confirmed they have always said anyone
37 living here now will have first right of refusal when Madison
38 Square is constructed.
39
40 Vice Chair Palmer said that it will be good for us to have
41 it in writing.
42
43 Mr. O'Donniley said he doesn't have a, problem putting it
44 in writing.
45 ,
COMMUNITY. REDEVELOPMENT AGENCY' 13
MINUTES - November 14, 2005
1
Member Sherar stated it would be better
if both things
2
(RFP for Management and Relocation Policy) can
be on the same
3
agenda.
4
5
After the discussion Member Sherar, seconded by Member
6
Wiscombe moved to defer this item.until the January meeting.
7
8
The motion passed by a 5 -0 vote.
9
10
Member Wiscombe:
yea
11
Member Sherar:
yea
12
Vice Chair Palmer:
yea
13
Member Birts- Cooper:
yea
14
Member Price:
yea
15
Member Cobb:
absent
16
Chair Russell:
absent
17
18
BOARD COMMENTS
19
20
There were no board comments.
21
22
23 ADJOURNMENT
24
25 .These being no further business to come before this Body,
26 the meeting was adjourned at.9:11 p.m.
27
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30 Approved:
.31
32
33 Attest:
34. Mary Scott Russell
35 CRA Chairperson
36
-37 Maria M. Menendez
38 CRA Secretary
39
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42
COMMUNITY REDEVELOPMENT AGENCY 14
MINUTES - November,14, 2005
R
1001
Making our Neighborhood a Great Place to Live, Work and Play"
To: Honorable Chair and Date: December 12, 2005
CRA Board Members
From: Maria Davis `'�' LS ITEM No.
Executive Director SMCRA MONTHLY
EXPEDITURE REPORT
SMCRA Monthly Expenditure Report for October 2005.
Attachments:
SMCRA Monthly Expenditure Report
MD/DOD /SD
MCGRUFFTLANNINGIC R AISMCRA Monthly Expediture Report.doc
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WOUNDED HEALERS RESIDENTIAL
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Grant Application
PART 1
Property
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Do you have valid homeowners insurance?
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Are you a U.S. citizen or a�legal alien?
L/_Yes No
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Yes No
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WOUNDED HEALERS,INC.
MONTHLY REPORT
NOVEMBER 30,2005
Beginning Bal 973.59
DEPOSITS: 1117/2005 500.00
11/15/2005 2500.00
3000.00
Expenditures
Labor
$ 2016.10
Materials$ 248.78
Educ
$
Other
$
UTILITIES $ 299.05
Subtotal
$ 2563.93
Ending Balance $ 1409.66
11
Q:irsd
THANK YOU FOR BANKING WITH US. ®�
Basic
of
South
Miami
PECEIPT Di'auer: 3 11/07/05
Trans'l1: 4 8 10:10:54
f10A Dero5ict 3500.00
Ilist us on he §lei" at I: WW.FNBSR4.00M
THIS DEPOSIT IS ACCEPTED SUBJECT TO THE CONDITIONS SET FORTH ON THE REVERSE SIDE OF THIS DEPOSIT RECEIPT.
I
r
Nail
O¢ nfocn THANK YOU FOR BANKING WITH US. � � f DISC,OUNT`z .� `� K�, -` sr
�outia
ilNiaetrfli $750.00
$1,750.00
THIS DEPOSIT IS ACCEPTED SU13JECT TO THE CONDITIONS SET FORTH ON THE REVERSE SIDE OF THIS DEPOSIT RECEIPT.
$2,500.00
$2,500.00
WOUNDED HEALERS,INC
SUMMARY CONTRACT LABOR
NOVEMBER 30,2005
NAME
AMOUNT
TITLE
GERALDINE HOLIMAN
50.00
CUSTODIAN
ROSLYN SUMPTER
110.00
W.H. CLERK
LANGTON KEETON
178.15
LABORER
JULIUS.TOOMER
236.00
LABORER
CATHERINE GILLIARD
42.00
LABORER
CHARKA COLE
77.00
LABORER
LEO DENNIS
700.00
PROJ LEADER
BARFIELD BURCH
56.00
LABORER
KENNETH WILLIAMS
217.25
LABORER
JIMMY WILLIAMSON
151.60
LABORER
BRYAN TILLMAN
99.05
LABORER
NAJEE CLARK
99.05
LABORER
2016.10
To: Honorable Chair and
SMCRA Board Memb s
From: Maria Davis k., G�
Executive Director
Date: December 12, 2005
ITEM No.
WOUNDED HEALERS GRANT
APPLICATIONREVIEW
During the November 14th Meeting, staff presented grant eligibility. requirements
including a sample application for the Wounded Healers Residential Rehabilitation
Grant. During the meeting, the Board requested copies of previously submitted city
applications for comparison with the proposed Wounded Healers application.
Staff has obtained copies of the following applications: 1. 1997 grant application
submitted by South Miami Chamber of Commerce ,for the South Miami Art Festival; 2.
1998 grant application submitted by the Cultural Affairs Council of South Miami for the
ARTEXPO; and 3. FY 97/98 guidelines developed by the City of South Miami Grants
Advisory Board for the Cultural and Community Grants Program.
Based upon staff review, it was determined that the information requested in previously
submitted applications is generally not applicable to the Wounded Healers Program. It
should be noted however that the attached eligibility requirements and grant application
have been revised: to include suggestions offered by the Board during the November 14th
Meeting.
Attachments:
Revised Wounded Healers Grant Criteria
Revised Wounded Healers Grant Application
1997 Chamber of Commerce Application
1998 Cultural Affairs Council Application
FY 97198 Cultural and Community Grant Guidelines
MD/DOD /SD
MCGRUFRPLANNINGIC R A\Wounded Healers Grant Application,doc
WOUNDED HEALERS RESIDENTIAL REHABILITATION GRANT
APPLICATION
PART 1
NAME: PHONE:
(please print)
MAILING ADDRESS:
PROJECT ADDRESS:
PART 2
DO YOU RESIDE AT THE PROJECT ADDRESS?
DO YOU CURRENTLY RENT?
DO YOU CURRENTLY OWN?
HOW LONG HAVE YOU LIVED AT THE PROJECT ADDRESS?
DO YOU HAVE A CURRENT HOMEOWNERS INSURANCE POLICY?
ARE YOU A SENIOR CITIZEN?
WOUNDED HEALERS
RESIDENTIAL REHABILITATION GRANT
ELIGIBILITY REQUIREMENTS:
Eligible grant candidates:
1. Shall submit a written grant application.
2. Shall not be an absentee SMCRA landlord.
3. Shall be a resident of the SMCRA District.
Note: Preference shall be given to elderly SMCRA residents and lozver income families.
ADMINISTRATIVE REQUIREMENTS:
z. Shall provide copies of 1099 forms.
2. Shall provide proof of Liability Insurance.
3. Shall provide a copy of a contractor's license.
4. Shall provide proof of employee residency in the SMCRA District.
5. Shall provide invoices for all materials used in each rehab project.
6. Shall provide weekly, signed employee timesheets.
7. Shall provide before and after photographs of property including a brief
description of the completed work.
8. Hourly rates for employees and contractors shall be provided prior to
the initiation of work.
9. Weekly or bi- weekly payments shall only be made by the SMCRA upon
receipt of signed employee timesheets and material invoices.
10. Shall provide a copy of release of liability insurance.
City of South Miami
Grants to Non— Profit Organizations
Grant Application
1997
(Please submit original and ten (10) copies of this form and attachments)
Organization name:
. Street Address: City: St: Zip:
Mailing Address: City: St: Zip:
Phone: Fax: Voice Mail: Email:
Applicant name: Title:
Co- applicant or other contact: Title:
Project name (please give short description):
Grant amount requested:
On a separate sheet kindly provide a history of your organization. Include in your history the
following:
1. Date organization was formed
2. Organization mission and goal(s)
3. Names and addresses of officers and directors
4. Date of incorporation, if applicable
5. Past activities; include. media coverage, acknowledgements and awards
_......_ ....
6. Previous grants from City, of South Miami
7. Previous grants from other public and private organizations
Please attach a copy of the Internal Revenue Service "Letter of Determination" of the organization's non-
profit status.
Prolect Information (provide Ia description of the project; what it is, who its for, when it will take place; where it
will take place; and, how it will be produced and conducted)
Financial Information
Amount of cash
grant, requested:
Amount of in -kind
grant requested:
Amount of Annual Budget (before this grant):
Estimated Project.
Expenses
CATEGORY
CASH EXPENSE
IN -KIND EXPENSE
SUBTOTAL
Personnel- artistic
$
$
$
Personnel - production
$
$
$
Space Rental
$
$
$
Transportation
$
$
$
Marketing /Publicity
$
$
$
Office supplies/utilities
$
$
$
Equipment rental /purchase
$
$
$
Other cost (please itemize)
$
$
$
Total Expense
$
$
$
Estimated Project
Revenues
CATEGORY
CASH
IN -KIND
SUBTOTAL
CONTRIBUTION
Admission
$
$
$
Grants
$
$
$
Corporate
$
$
$
County
$
$
$
State
$
$
$
Federal
$
$
$
Others
$
$
$
Cash on hand
$
$
$
City grant request
$
$
$
Total Expense
$
$
$
2
-.� ............. ...
City of South Miami
Grants to Non - Profit Organizations
Grant Application
1997
(Please submit original and ten (10) copies of this form and attachments)
Organization name: Chamber South
Street.Address:.6410 .,S.W...80 Street City. S. Miami St: FL -Zip: 33143
Mailing Address: same City: St: Zip:
Phone: 305- 661 -1621 Fax :305- 666- 05Q8ice Mail: Email:
Applicant name: Donna Masson Title: President
Co- applicant or other contact: Paul Vrooman T;12: Marketing Director
Project name (please give short description): South Miami Art Festival
Grant amount requested: .$5,000.00
On a separate sheet kindly provide a history of your organization. Include in your history the
following:
1. Date organization was farmed
2. Organization mission and goal(s)
3. Names and addresses of officers and directors
4: Date of incorporation, if applicable
5. Past activities;' include media coverage, acknowledgements and awards
6. Previous grants from City of South Miami
7. Previous grants from other public and private organizations
Please attach a copy of the Internal Revenue Service "Letter of Determination" of the organization's non-
profit status.
Project Information (provide a description of the project; what it is, who it's for, when it will take place; where it
will take place; and, how it will be produced and conducted)
see attached sheet
1. Date organization was formed: 1931
2. Organization mission statement: The mission of Chamber South is to maintain a leadership role in the commu-
nity through programs, services and events that will enhance the quality of life and economic well being of South
Miami, Kendall and Greater South Dade.
3. Names and Addresses of officers and directors- see attached sheet
4. Date of incorporation: 1931
5. Past activities The South Miami Art Festival has been held for 27 years on Sunset Drive in the City of South
Miami. Media coverage has been extensive, including recent articles in the Miami Herald, Univision, NBC 6, Welcome
Magazine, Greater Miami Convention and Visitors Bureau guides and highway banners. The show has been rated in the
top 100 art festivals in the United States by Sunshine Artist Magazine, the leading trade journal for festival artists in the
country.
6. Previous grants from the City of South Miami: Chamber South, the event's organizer has received grants of
approximately $3,000.00 in the previous 4 years from the City.
7. Previous grants from other public and private organizations: none
Project Information -
The South Miami Art Festival is a fine art show, consisting of approximately 160 displays. A jury makes the selection of
artists from applications received prior to the show date. Artists sell original work only, except for a small number of
reproductions labeled as such.
Admission is.open to the public for no charge, bringing over, 50,000 people to South Miami over the course of the two
day event. The South Miami Art Festival offers residents an opportunity to enjoy a high - quality cultural event in their
own hometown. It enhances the City's image by bringing people from outside areas to see South Miami and adds
much needed exposure to businesses in the area.
Chamber South, the presenters of the event for all 27 years, depends on the event as a major fundraiser each year to
support its ongoing operations to promote economic opportunities for residents of its service area. Recent street
improvements, while enhancing the atmosphere of the event and downtown, have reduced the space for artists and
therefore, revenue from the show by approximately 20 %. Furthermore, to keep the show in the forefront in a market
with a large number of competing events, marketing expenditures have been driven up. ' High- profile street banners
were purchased this year bringing larger crowds to the area and newspaper advertising costs have skyrocketed over the
last three years. Combined with the reduction in artists, these events result in diminished profitability for the Cham-
ber, especially when the enormous amount of staff time is taken into consideration.
Chamber South is seeking a $5,000.00 grant from the City of South Miami towards our annual expenses of over
$18,000.00 in advertising the show each year. We feel that this is rational because of the notoriety the show provides
for South Miami as an active, family-oriented community, in keeping with the desires of city leaders. The grant request
is less than a 3:1 match.
A detailed financial breakdown for the show is included in this application. It should be understood that, after exten-
sive labor costs for the Chamber to produce the event are taken into consideration, the profitability of the event is
severely diminished. It would not be unreasonable to expect that the Chamber's labor costs are in excess of $15,000.00
and given alternative uses of that time, the opportunity cost may be even higher.
In dosing, Chamber South is proud to bring the South Miami Art Festival to the City each year. Unfortunately, modern
economic pressures necessitate that we maintain the profitability of the event as a fundraiser in order to continue.
Support from the City of South Miami towards that end would be greatly appreciated.
History of Chamber South-
Chamber South is the chamber of commerce for South Miami, Kendall and greater South Dade. -Ten years ago, the
South Miami/Kendall Chamber and the South Dade Chamber merged to form the Greater South Dade/South Miami/
Kendall Chamber of Commerce. The name Chamber South followed soon thereafter for ease of use.
Our organization's purpose is to help maintain the quality of life in this area by assisting the area's businesses. It is our
belief that jobs are essential to' prevent a decay in neighborhoods and families.
i y working directly, with businesses, such as our small business counseling service, and through work with'schools; law
enforcement agencies, environmental concerns and other organizations, Chamber South ensures that a business -
friendly environment is maintained, allowing our residents a standard of living that would be otherwise lost.
These efforts are made possible through the membership dollars of local businesses who support us as well as
fundraisers such as the South Miami Art Festival.. On occasion, grants are secured to provide funding for specific
projects, but overall, little government support is received for our operations.
Financial Information
Amount of cash grant requested: $5,000.00
Amount of in -kind grant requested: none
Amount of Annual Budget (before this grant): $60,859.49- Rev. $20,000.00 -Net (not incl. labor)
- Estimated Project Expenses
COMPLETE PROJECT INCOME STATEMENT IS ATTACHED. NO IN -KIND RECEIVED.
CATEGORY CASH EXPENSE IN -KIND EXPENSE SUBTOTAL
Personnel- artistic S $ $
Personnel- production $ $ $
Space Rental $ $ $
Transportation $ $ $
Marketing /Publicity $ $ $
Office supplies/utilities $ $ ' $
Equipment rental/purchase $ $ $
Other cost (please itemize) $ $ $
Total Expense $ $ $
Estimated Project Revenues
CATEGORY
CASH
IN -KIND
SUBTOTAL
CONTRIBUTION
Admission
$
$
$
Grants
$
$
$
Corporate
$
$
$
County
$
$
$
State
$
$
Federal
Others
$
$
$
Cash on hand
$
$
$
City grant request
$
$
$
Total Expense
$
$
$
South Miami Art Festival Income - 1998
Artists $31,407.43.
Vendors $ 7,895.25
Beer Sales $ 2,562.00
Sponsor $13,000.00
T- Shirts, Prints, $ 5,994.81
Chi ldrens •Entertain:ient
Total $60,859.49
South Miami Art Festival - 1998
Expenses:
Advertising
Sunshine Artists
$ 1,635.00
Where The Shows
5.00
New Times
633.00
Miami Herald
4,810.90
.Banners
$10,974.00
Banner. Update
Printing
Applications
$ 1,244.46
Program
Print
1•,170.15
396.18
T- Shirts
1,404.00
Permits
City of S. Miami
$ 550.* (clean -up refundable $500.)
Public Works
outstanding
Security
Show
$ 4,900.35
Administrative
Awards
$ 5,500.
Judge
500.•
Jury
238.52
Coordinator
3,000.00
Ribbons
66.30
Street Markers.
150.
Tents, etc.
694.55
Port -o -lets
542.44
Food
344.00
84.98
Map
5.33'
Miscellaneous
Artist Fine $
100.00.
Supplies
24.00
Rubber Stamps
115.02
Beer Sales Expenses*
$1,303.17
Rotary Share of Profit
503.53
*.Sales Tax '156.37
Insurance ;500.
License 25.
Security 437.40
Tents,etc. 184.40
Total
$40,894.88
Retur ProSram hfanaSeatent
District Director Staff•.-- Taxpayer Assistance
P.O.•Sox 1055 - Room 1109
• 401 best Peachtree St.: NH
Atlantas GA 30370
Date: OCT 2 0 .
Refer Reply To:
Chamber of Commerce South Miami-Kendall RPM*6E0:TPA:1109
Area
6- g10.SW 80th St Your Inquiry Dated: 10/20/92
S Miami.- FL 33113 -16902
EIM: 59- 0600031
• FFN #*
Dear Taxpayer
We have received your latter requesting confirn►ati.on of your
exemption from Federal incorrle . tax,
You were recognized as an organization exempt from Federal income
tax under section 501(c)(6) of the Internal Revenue Code by
our letter of April► 1975 ,
The tax exempt states recognized by our- letter referred to above
is currently in effect and will remain in effect until. terminateds
modified or revoked by the Internal Revenue Service. Any change
in your character. Purposes or method of operation must he reported
to us 'so we can con:sider' tho. effect of the • ct a' r-n*ge on your exempt
states, You must also report any change in your name or address.
Thank you for your cooperation,
Sincerely yours,
Exempt Organizations Coordinator
THE CULTURAL AFFAIRS COUNCIL OF SOUTH MIAMI, INC.
7800 Red Road, Suite 215D s S. Miami, FL 33143 s Tel. /Fax: 305/666 -7469
CITY OF SOUTH MIAMI
GRANTS
J `J 1 l! 1 Y GA J V
LTURA AFFAIRS. COUNCIL- F
SOUTH M 1A.1W I
nr'-"n Q C D -1-7 1 00 0
i
i
►V I�i�l
THE CULTURAL AFFAIRS COUNCIL OF SOUTH MIAMI, INC.
7800 Red Road, Suite 215D a S. Miami, FL 33143 ■ Tel./F=305/666-7469
Organization Name: Cultural Affairs Council of South Miami
Street Address: 7800 Red Road, Suite 215D
City: South Miami
County: Miami -Dade County
Zip Code: 33143
Phone: 305.666 -7469 (SHOW)
Fax: '005-27.1-7944/305-666-7469
e- mail: artexpo@floridastuff.com/artexpo
Applicant name: Jorge L. Garcia Title: President & CEO
Other Contact: Javier A. Acosta Title: trice President
Project Name (please give short description).
Throughout South Miami's 70 -year history, there has never been a Festival that has
been more mindful of the community, significantly contributing to its people and
place. In keeping with the mission of the Cultural Affairs Council of South Miami,
we are proud and honored to have the City of South Miami's. City Hall as the
backdrop of the ARTEXPO, and we are taking on a leading role as the first major
Festival in the history of the town to be held on Sunset Drive, but west of US-1. The
positive impact .that this location will have on the community is far- reaching. This
event benefits the Cultural Affairs Council's annual fund, which servers to help the
arts nourishment in South Miami and its local charities. Our pledge,is to forever
continue searching for innovative ways to .excel and surpass our high standards so
that we may bring to the City of South Miami and the community an ARTEXPO
that is supreme, unique and exciting each and every year.
Grant Amount Requested: 10,000 (Ten thousand dollars).
4 '
THE CULTURAL ArrAIRS COUNCIL OF SOUTH MIAMI, INC.
7800 Red Road,'Suite 215D v S. Miami, FL 33143 ■ Tel./F=305/666-7469
On a separate sheet kindly provide a history of your organization. Include in your
history the following:
1. Date organization was formed. ( See copy State of Florida Certificate).
2. Organization mission and goal(s). (See exhibit, brochure).
3. Name and addresses of officers and directors. (See attachment 1).
4. Date of Incorporation. (See copy of State of Florida Certificate of Incorporation).
5. Past Activities; include media coverage, acknowledgements and awards.
(See attachment 2).
6. Previous grants from City of South Miami.
City of South Miami has never granted award dollars to be used by the Cultural
Affairs Council of South Miami (CACSIN1) for its general funds. However, the City
has included an amount of $1000 per event in its previous annual budgets. The
amount of $1000 as then used by the City as credit against expenses incurred by the
CACSM by the use of City services such as police and waste management. To date,
the CACSIVi always end -up paying the City for the difference between the credit
established by the City and the actual amount of dollars required for the services.
Lastly, then the interpretation of the CACSh,1 with regards to. the credited amount
was is that it was only used by the City to lessen the impact of our total bill to the
City and in our accounting it has been considered as an in -kind service, hence the
CACSIVI had to always pay an amount at the end.
7. Previous Grants from other public and private organizations:
Miami -Dade Metropolitan Cultural Affairs Council has provided funding along
with other community minded private organizations that have been solicited via
sponsorship packages and in-kind donations.
S. Please attach a copy of the Internal Revenue Service "Letter of Determination" of
the. organization's non - profit status.
See attachment 3.
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THE CULTURAL AFrAIRS COUNCIL OF SOUTH MIAMI, INC.
7800 Red Road, Suite 215D a S. Miami, FL 33143 ■ Tel. /Fax: 305/666 -7469
HISTORY, MISSION, COALS AND OUTREACH ACTIVITIES:
The Cultural Affairs Council of South Miami's year -round outreach activities are
designed to attract a cross - cultural audience by providing artistic presentations of a
variety of cultures and their art forms. The programs are provided free of charge
and take place at various locations in Downtown South Miami and nearby areas of
Dade County Thereby malting them accessible to the entire community, including
those with disabilities. The Cultural Affairs Council of South Miami's structure
maintains this multi - cultural emphasis by secure a Board of Directors' acid program
participants that are representative of our pluralistic community.
The Cultural Affairs Council of South Miami's efforts and activities in South Miami are
geared to showcase classics, both traditional and contemporary; pops, chamber
music concerts; jazz; matinees; several special events for every taste; and to create
an endowment fund for local new aspiring talents in the arts.
Since December 1st, 1994 to date, the C.A.C. of South Miami has produced and
successfully provided four concert presentations. The first, Holiday Caroling on
Sunset -Dec 94,95,96 followed by South Miami's First Ever Jazz Bash -Apr 95, 96
Mother's Serenade at Sunset-May 95, 96 and most recently the South Miami
Fourth of July Fireworks Extravaganza -July 95, Wine & Roses- Sept - 97,98, Fall
Celebrity Gala -Nov 98, ARTEXPO southmiami scheduled for Jan 99. Our mission is to
provide a venue for the presentation and appreciation of indigenous cultures in the
performing /visual arts. It is based in the belief that active participation in the
traditions and folk history of the numerous unique cultures present today in our
community, broadens our understanding and creates pride in our own heritage.
The demographic make -up of the areas served includes South Gables from Bird Road
south to 104th street and from Old Cutler Road to 107th avenue, including South
Miami and East Kendall, a combined total of over 40,000 households are currently
under- served and undernourished by multi- ethnic /multi - cultural presentations. Our
future commitment is to enrich these areas with further cultural and artistic
development
THE CULTURAL AFFAIRS COUNCIL OF SOUTH MIAM17 INC.
7800 Red Road, Suite 215D 31 S. Miami, FL 33143 I Tel. /Fax: 305/666 -7469
Executive Board and Board of Directors
Jorge L. Garcia, President & CEO
5610 Sunset Drive
Miami, Fl 33143
Javier A. Acosta, Vice President
5925 SIV S9 Avenue
Miami, FL 33173
Pamela F. Edwards, Secretary
11724 SW 119 Terrace
Nliaml, Fl 33180
Marie.? aRussa, Treasurer
1575" San Io-nacio Avenue
Coral Gables, FL 331.6
Lillie F. Harris, Director
6321 SW 64th Street
South Miami, F? 33143
Eila E. Rago, Director
P.O. Box 1754 .
Coral Gables, Fl 33136
Paul R. Sasso, Director
28 West Flao-lers Street, Suite 505
Nfiami, Florida 33123
Karen R. Zeller, Director
; SO Red Road
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THE CULTURAL AFFAIRS COUNCIL OF SOUTH MIAMI, INC,
7800 Red Road, Suite 215D a S. Miami, FL 33143 2 Tel. /Fax: 305!666 -7469
Project Information: (provide a description of the project; what it is, who it's for,
when it will take place; i,, here it will take place; and now it will be produced and
conducted).
ARTEXPO southmiami, is scheduled for its inaugural debut on Saturday and
Sundav, January 9 . ' 10, 1999; at Sunset Drive, be::veen US -1 and 62 avenue in
South 21Yliami, from 9a to. 5pm, both days.
ARTEXPO southmiami is an interactive antiques, ieivelrv, fiber, folic art, cuisine,
Mass, wood, photograpi�v, acrylics, metal, music, c ?av, dance and song become an
Arts event in which local, national and international artist will showcase their ivork
in South Miami, Dade County, Florida. 'rile show aims at the multi - cultural, multi-
ethnic appeal of such event, as well as its tourism appeal and educational value.
The ARTEXPO presents the highest quality of fine Artists from regions such as the
Carolinas, the Florida Keys, Virginia, Wisconsin, California, Spain, Peru, Mexico,
Chile, France, Brazil and other parts.of Florida. Our reputation for excellence is
evidenced in the works of such artist as Louis LZlman'(from South Miami) whose
taught at the Miami Art Center, %diami -Dade College, FIL; and is currently teaching
at the University of tiliami.
In addition to the main fine arts, antiques and crafts exhibition, this event focuses
on such co=mmunity building and family oriented activities for children as
interactive projects with HANDSONARTLIVE with official inaugural show artist
Xavier C ortada to contests, sand painting and storn•teilina. The storytelling will use
the disciplines of written and oral history, folk life. cultural anthropology and
literature to investijate how the preservation and development of the
indigenous / folk art forms of the Haitian, .- ative American, African American,
Caribbean, Mexican, Asian, and South 'American c:;ltures.have reflected the past
and the present struggles of these ethnic groups to �� :ake Dade County their home.
These special activities will be conducted on four L; ages and will include the
participation of Candice Russell, Curator of the H:utian Museum of Art and Tommy
Scott Young, Artist in residence for Georgia and South Carolina Council of the Arts.
.\Iso, there will be strolling/ singing by the Four Ba: bershop Quartet, live music by
NStor Torres, 3Lb -v Ramirez, Roberto Perer a, George Tzndv; ethnic dance ,
Presentations by the different schools such as Sout iliami Middle Jla -net
Pro.—Mm., New World orld Sclhool of the Arts, and a delectable variety of ethnic foods and
culma.—L oresentations as well as selected vendors.
THE CULTURAL AFFAIRS COUNCIL OF SOUTH MIAMI, INC.
7800 Red Road, Suite 215D 3 S. Miami, FL 33143 3 Tel./Fax: 305/666 -7469
Art lovers may browse or purchase the antiques, fine arts and crafts. The oil on
canvas painting by artist Xavier Cortada .will be on display at the print booth and
prints will be available. .
Jurors and Judges are selected based on their extensive knowledge of fine quality art.
These Juror and Judges are either swell- known South Florida artists that no longer
ex' hibit in art shows, but who are currently teaching art of managing/ owning art
galleries or studios. Jurors are Charles E. Dolgos (of Miami Dade Community
College, professor of Visual Arts for over 25 years), award winning Artist Louis
Ullman (currently teaching at University ofldiami), Jim Thibeau.Y (glass blowing
school at University of Miami). Judges include Jay -Midence (studied in Philadelphia
with Frank Linton, at the prestigious Philadelphia tifuseum School of Art), along
with Edmund Sullivan, founder of Sullivan Beckwith Gallery in Boston, taught at
the Danforth Museum in Framingham Massachusetts; he has been a juror at
Harvard University and other schools.
Funding for ARTEXPO by the City of South N iami is crucial. The event will be
provided free of charge, thereby providing an excellent cultural and educational
resource that is accessible to all members of our communitv,' including those with.
disabilities. Funding from the City of South'NIiami will be used to differ cost of
services such as police and waste - management from the City of South -Miami and
also for marketing and promotions of the ARTEXTO, which serve to cross local,
national and international boundaries by celebrating the diversity of our many
distinct cultures. r
South Florida's rapid growth (where South _•tiami is a concern), and increasing
cultural diversity have coupled to create a set of unique community problems: a
broad sense of cultural intolerance; increased stereotyping; and lack of cultural'
identity among ethnic groups..In response to these issues,,ARTEQ'O will serve as
an educational /cultural vehicle to address these issues and prevent the assimilation
of Dade County's manv distinct ethnicities into a single anonymous calture.
Furthermore, City of South Miami funding will assist in leveraging additional
funding from comorate and other sources. .
THE CULTURAL AFFAIRS COUNCIL OF SOUTH MIAMI, INC.
7800 Red Road, Suite 215D 3 S. Miami, FL 33143 a TeLlFax: 305/666 -7469
ARTEXPO PROJECT EXECUTIVES
PROJECT, CHAIRPERSON: JORGE L. GARCIA
Jorge L. Garcia is a graduate of Florida International Uiriiversitvr, with an AA
degree, BS and a MBA, served as liaison for Florida International university and
was a key pioneer of the Orange Bowl - Marathon. Mr. Garda is an entrepreneur
with several successful ven' s such as Sunset Cobbler, 'Art World Promotions Inc
and Harvard Enterprises, Inc where he presently serves as President. -",fr. Garcia has
been very active in the cultural development and nourishment in South Dade
County, South .\,fiami and South Gables. In 1994, he pioneered the Cultural Affairs
Council of South Vfiami, becoming the first cultural representation for the City: of
South Miami in its history - also he accomplished awareness and opportunities for
tourism for South '--\vIiami throughout South Florida and the National and
International sectors with the .South -Miami" Jazz, Holiday and ;✓Iother's Concert
presentations.. Nfr. Garcia has served as president of the Red Sunset Merchants
Association, FIT' Alumni director, South N-Iiami Hospital Associate Board, active
member of the foundation for -Miami Children's Hospital and the 1iracle Network
Telethon as well as'involvement with the SouthChamber and the Coral Gables
Chamber of Commerce, '.\.fiami Conventions and Visitors Bureau.
PROJECT MANAGER: JAVIER A. ACOSTA
Javier .k..-',costa is Executive Director.and General Manager for Sunset Cobbler, a
retail service business in Downtown South Miami. -Mr. Acosta has a B.S. from
Florida International University. also completing seminars on marketing, public
relations, P. C., advertising and accounting. tifr. Acosta is the Vice President for the
Cultural Affairs Council of South %-, ami founding the arts scholarship; concession
agreements and sponsorship awareness including but not limited to public speaking
on matters of that concern the arts at Metro Dade Count: \- Ljiissioners and t11
Cultural Affairs Council for Metro as well as at the Arts Council at the state level.
Also, Mr. Acosta has served on the Board 'of Directors of the Red Sunset %.1erchants
Association of Louth ti {1.9Ii1i for several y ears. ►ne:nber.of the.FlU alumni;
presently serves on the beard of the Cuban _American Club, Puente and' the Cuban
\ ationai Foundation for the Arts. \,Iember of the Matheson Hammocks Yacht
Ch.:b.
1 �+
THE CULTURAL AFFAIRS COUNCIL OF SOUTH MwIll INC.
7800 Red Road, Suite 215D z S. Miami, FL 33143 21 Tel. /Fax: 305/666 -7469
ARTECPO PROJECT EXECUTIVES CON -TENT ES...
PROJECT ARTIST DIRECTOR: WANDA HAMMON
Wanda Hammon has served the South 1•liami Community for approximately 17
years, a business owner in the Downtown South'
outh 'Miami back in the 70's, Wanda
.Hammon has been in the arts all her life. Presently, she directs the Coconut Grove
Art Festival at St. Stephen's Church, as served in the Festival Committee for the
Red Sunset Merchants Association's Craftsmen's Festival, South Miami Arts &
Crafts Festival and the co- producer of the South tiliami International Arts & Crafts
Festival, her expertise expands three - enerations of artist and crafts people from
around the -lobe. Presentiv she sits on the Board of the Artist Guild of South
Florida and Mt. Dora's Festival in central Florida.
PROJECT PRINCIPAL STAFF: MARIE LARUSSA
Marie LaRussa is assistant Vice President of Gibraltar Bank, FSB. -N-Is. LaRussa is
very active in the South Dade Cultural Community. She has served as director of
the Red Sunset Merchants Association, Felio�vslup House, Coral Gables Chamber of
Commerce and is active with Miami Children's Hospital foundation. Presently, she
is executive treasurer of the Cultural Attairs Councii of South \.Iiami and 'LANTA.
1. �' .6
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THE CULTURAL AFFAIRS COUNCIL OF SOUTH MIAMI, INC.
7800 Red Road, Suite 2I5D a S. Miami, FL 33143 0 Tel. /Fax: 305!666 -7469
PROTECT FINANCIAL INFORMATTON
.mount of cash grant requested: 10,000 ( Ten thousand. dollars)
Amount -of in -kind grant requested: 6,000 (Six thousand dollars)
Amount of Annual Budget (before this grant): 57,000
Estimated Project Expenses
CATEGORY: CASH EXPENSES
Personnel - artistic
817,500
Personnel - production
22,500
Space Rental
5,500
Transportation
0
Marketing /Publicity
$28,300
Design & Printing
12,500
Office Supplies/ Utilities:
2,500
Postage / Mailing
3,000
Equipment rental/ purchase
8,900
Jurors
2,500
Entertainment
3,000
Other Cost (please itemize):
Police
9,000
Public Works
3,000
Insurance/Rain
6,000
TOTAL CASH EXPENSES:. 5124,200
THERE ARE NO IN -KIND EXPENSES. TOTAL CASH EXPENSES ARE NOT
FINAL, SINCE EVENT HAS NOT YET TAKEN PLACE, AND FINAL
ACCOUNTABILITY FOR A PRIOR EVENT SUCH AS THIS ONE IS NOT IN OUR
POSESSION. HOWEVER, A FULL ACOUN T ING REPORT WILL BE A v'AILARLE
SHORTLY AFTER THE EVENT.
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THE CULTURAL- ArrAIRS COUNCIL OF SOUTH MIAMI, INC.
7800 Red Road, Suite 215D m S. Miami, FL 33143 2 Tel. /Fax: 305/666 -7469
PROJECT FINANCIAL INFORMATION, CONTINUES...
Estimated Project Revenues
The list of cash income specifically associated with this Project will show asterisk for
those funds which have not vet been fuliv, secured at the time or this grant
2olica on:
CATEGORY: ESTIMATED PROTECT CASH REVENUES
Admission 0
Grants 0
Corporate S59,500*
County 2,500 �
State 0
Federal 0
Other: Contracted Services 539,000*`"
Poster Sales 4,200*
Bevera -e Sales i,Z)
Cash on Hand 1,500
City Grant Request 510,000
TOTAL ESTIMATED PROJECT REVENUES: S124,200
THERE ARE NO IN -KIND REVENUES AT THIS TIME. TOTAL ESTIMATED
PROJECT REVENUES ARE NOT FINAL, SINCE EVENT HAS,IN'OT YET TAKEN
PLACE. HOWEVER, A FINAL ACCOUNTING REPORT WILL BE AVAILABLE
SHORTLY AFTER THE EVENT TAKES PLACE.
ti
1`M1 j l
THE CULTURAL AFFAIRS COUNCIL OF SOUTH MIAMI, INC.
7800 Red Road, Suite 215D Q S. Mtaml. FL 33143 A Tei.IFax: 3051666 -7469
ARTE)TO OFFERES THE FO£.LOWINGG SFOTNSOR*CAI'EGORY TO THE CITY OF
SOUTH MI-4M.I FOR ITS SPONSORSHIP GRUNT COMMIT i viENT OF $110,000.
.PRODUCER'S CIRCLE
Corporate -Na.ne /Com )ant, Name will be listed as A2TEEXPO P roducer's Circle Sr crsor of
rile Festival 2r; all Print Ads, Press Releases,,3a.a,ers and P,sb!ic Service Announcements.
• Sarong commitment of pro
m motion of Public Service Announcernants as well as inc!usion in
all Radio and Print Media. coverage of the Festival in the tr.-county area, from the Keys to
the Palm Beaches.
• %finirrtum of 60 announcements between January 1 and January 10 on our official radio
and prat media stations.
Excelle t promotional Iocation for your marketing goals: a 1.0 X 10 tent with t•No chairs and
two tables will be provided, plus the privilege to display additional banners and prornotion3i
materials throughout the Fesrival tracks (:raximum cf taro).
• in-z -de iron: lull page bla:.k and white ad in Official Festival P_ogram.
•
Con. pany Name/ Logo listed as ARTEXPO Producer's Circle Sponsor in commuz :ity
newsparer and rn ailing distributed ar least three — leeks prior to the Festival.
• Loga featured on Official Promotion Shew Print and manner prominently displayed in
do %vnto,.,-a South Miami on Sunset Drive at least tv.-c weeks before the event.
• -ornp! :rrentary 1-reed poster, sil,^,ed and numbered by Official Festival artist.
• Cor_lpli*mentary eight (8) t- shirts. oaf the Festival.
• Frecuent mentions by all entertainers at the Festiva:, as ARTEX?O Producers Circle Sror:sor.
CoMr i_rn:.ntary eior. („) tr. :ta ons to 2MA.ed :a Party and Unveiling of Erie Official Show
Lithograph.
• ?'DEADLINE. OCTOBER 36, 1995
GIFT OF 510,000 SPONSORSHIP
CONTACT: J. L. Garcia
Art World Promotions
.(305) 740 -0420
FOR IMMEDIATE RELEASE
FIRST ART& TO SHOWCASE IN
DM TOVIN SOUTH MIAMI, JANUARY 1999
"ARTEXPO in Progress"
S0LJ`TH I'vf[A NII, FL, October 1st,. 1998 -- ARTE,XPO, an annual interactive arts
event in South "Miami, will be held on Saturday and Sunday, January 9 -10, 1999, on
Sunset Drive, between US -1 and S1,V 62nd Avenue.
Throughout South IMiami's 70- year history, there has never been a Festival that
has been more mindful of the community, significantly contributing to its people
and place. In keeping -;vith our mission, we are proud and honored to have the Citv
of South Miami's City Hall as the backdrop ,of the ARTE.XPO, and we are taking on a
leading role as the first major Festival in the history of the town to be held on
Sunset Drive, but west or L'S -1. The 'positive impact that this location will have on
the community is far - reaching. The event be the Cultural Affairs Council of
South Miami's annual fund, which will serve to fund art scholarships and help
other non - profit local charities.
The Official Ignagural ARTEXPO features .Miami's Xavier Cortada, who in
December, at the opening of _'Niketo wn in. the Shops at Sunset Place in South
-- more --
7800 Red Road, Suite 215D - South ,Miami, Florida 33143 - Phone/Fax (305) 666 -7469
Miami, will have three paintings on display, two of which Mll be copied and
magnified into glass mosaics that will cover the exterior ,valls along LS -1.
Additionally, the event features for the first time Antiques, Fine Art
exhibitions.. There will be stages for live artist /audience participation; as well as
for a Saturday Might auction of anti:que5. -- ARTEXPOKIDS will showcase the arts to
the young at heart, and it will provide educational programs and lectures on the
importance of preserving the arts as an important link to human kind's history.
The culinary arts will feature, food preparation and cooking demonstrations, with .
the participation of local restaurants. In addition, "South (Miami Community
Showcase," will feature the areas non -profit organizations and their contributions to
the arts. Musical presentations will be staged at the Jean Willis Park.
ARTE,'CPO represents a revolutionary approach to arts, education and
entertainment that the believe ,%rill actually change the way people play and, interact
with each other. We have chosen South Miami as the first, because it is the city that
has, over the last few years, set the most innovative trends for entertainment.
Because it is so forward- thinking, South Miami is the perfect city in which to debut
AR=O.
7800 Red Road, Suite 215D - South Miami, Florida 33143 - Phone /Fax (30s) 666 -7469
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'SATURCAY, JUNE 29, 1998, F• Cie 1.1.
ING ARTIST
TEACHIT%4G A YOU
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MOLLY VAIi WAGNER 1 F+M1rdid statt
ivtlami painter :caviar Cortada help 3 3- year -old grant from tha.Miami -flade Cultural Affairs Coon-
Kristin A.1,3xis ASosto with her drawing at Jackson cll. i he children are being treated ter cancer,
Memorial Hospital'a Chf!dren's Can,: -er Clinic on sickie cei! anemia and hernoph lia. A mural cE ti eir
rriday. About 150 chi!dren participated in the artwcrk will be displayed at the clinic to other chit
"Arts in Madicine project made 'possibltt by ` a dyer. to enjoy.
Al E T R .0 - D A D E
11I Northwest tst Street. Suite 910L Miami. Flodda 331 218.1999
August 26, 1998
Art Expo South Miami
Jorge L. Garcia
7800 Red Road
Suite 215D
South Miami, FL 3313
Dear Mr. Garcia
We recently received a socnsorship package inviting Miami -Dade
Transit to participate in your upcomi -ng event, the Arc Expo
Festival, scheduled 'for January '9 -1C, 1999.
Please complete and return the attached Joint Sponsorship .
application as soon as possible..
if you have ary.guestions, feel free to contact me at
305- 54 -7567, Monday through Friday, 8 a.m. to 5 p.m.
Si erely,
' o. L. rat
..ommunty wer.,.s Coordinator
w•ww,haudd.com wwwAhcrald.cotn
Comritunig Relations
(305) 376-2909
f :a:: (305) -1789-8265
Norge Garcia
Cultural Affairs o South Miami
5610 Sunset Drive
S. Miami, :1 33143
Dear Mr.. Garcia:
J;:ly 13, 1996
Thanks for investing. i :Herald advert-'sing. We are proud to
be association with the South Miami A:?TEXPO,. to be held Jan.
9 ' and 10, 19 9 3 .
Like before, we'll match the space-you buy - but we have a
new procedure. Please get tcgetner w.r-h your Herald ad rep
(Sasi17) and determine your paid and public service
schedules. Then have him, send me both- schedules and we'll
process them internally. Your ad rep will now place ail of
the ads for you, but I need the schedule to give you the
special rare. It means all advertising will be paid =or,
but you'll be - aavi:_g 25!� of the .ci-ric rate for this -one
event. If you have any questions, please give me a cal? at
(305) 376 -2907. If you plan to-advertise in E1 Nuevo Herald
too, I need to know that soon.
Df course, �re'd love to have a booth for our sales and
markering folks tc sell sub - scri pti ns . Alma will be
thrilled to have the framed poste_. =lease oive her a call
376 -3291 to ;rake chose arrangements.
I can't help with news coverage of t:he event, but please
make sure you send the inforamtion early to Elissa Vanaver,
Executive Features Editor, ac The Hera'_d.
Enclosed are our 'Loges for use in your promotional
;materials. Thanks for investing in HP-raid adversilsing and
best wishes for a successful event.
�M.lri'+:v. ?9:a, ;I .:p #:r .�r.• ..r,N„ >r•:.•� „', /.:<'. Yi•�., .,:+ 1:: :iKPliet►rr{ZIIIEIERii'.!1:'!'• :i:�:,.. ..rr, { �hr +lY('.� :r'. 1. i .e
Sincerely,
Sharon Clark
Contributions and Sponsorships Manager
Cw Alina Fernandez
Cash Holmes
Elissa Vanaver
Basil Warner
M
Tai: jc'ge ard;avier
Fzx #: 305 -6056 -7459
FAUMILE
Re: .�JRTEXP0
lute: OG' ODer 5, 1798
Pages: 2. including this cotter street.
Hi there! Hope you guys are doing well! I'm sendirg you the ARTEXPO agreement irr,
i*pes trta: we are rot too late to still participate. If yai need the origina of the agreement.
gust iet rte krcw and I have ro problem running it cnier :.here!
treat job o: , the Wine and Roses! We had so much fun, ttte food was deeeeeelicious and
I
ever/thino loekea dashing (including the both of you!).
Take care and see you soon.
! r .
i
From Na dsak al...
Claudio P. $"it
i - Cereioprnattt Coordina0vt .
• Faiiowei:p NClitlr
i 5711 SetAh Dime Highriey
j South MkiN. Fl 33143
I
{ 867.1036 X41 J
Fax (306) 667-4G3e
all
INTERNAL REVENUE SERVICE
DISTRICT DIRECTOR
P. 0. BOX 2508
CINCINNATI, OH 45201
Da t e • �, ��,:•.,
CULTURAL AFFAIRS COUNCIL OF SOUTH.
MIAMI INC
5610 SUNSET DR
MIAMI, FL 33143
Dear Applicant:
DEPARTMENT OF THE TREASURY
Employer Identification Number:
65-O655E45
DLN:
'0 °30'5]0400'
1 i .? ,
Contact Person:
D. A. DOWNING
Contact Telephone Number:
(513) 24I -5199
Accounting Period Ending:
December 31
Form 990 Required:
Yes
Addendum Applies:
Yes
Based on information supplied, and'assuming your operations will be as
stated in your application for recognition of exemption, we have determined
you are exempt from federal income tax under section 501(x) of.the Internal
Revenue Code as an organization described in section 501(c)(3).
We have further determined that you are not a private foundation within
the meaning of section 509(x) of the Code, because you are an organization
described`in section 509(a)(2).
If your sources of support, or your purposes, character, or method of
operation change, please let us know so we can consider the effect of the,,
change on your exempt status and foundation status. In the case of an amend -.
ment to your organizational document or bylaws, please send us a copy of the
amended document or bylaws. Also, you should inform us of all changes in your
name or address.
As'of January 1, 1984, you are liable for taxes under the Federal
Insurance Contributions Act (social security taxes) on remuneration of 5100
or more you pay to each of your employees during a calendar year. You are
fiat liable for the tax imposed under the Federal Unemployment Tax Act (FUTA).
Since you are not a private foundation, you are not subject to the excise
taxes under Chapter 42 of the Code. However, you are not automatically exempt
from other federal excise taxes. If you have any questions about excise,
employment, or other federal taxes, please let us know.
Grantors and contributors may rely on this determination, unless the
Internal Revenue Service publishes.notice to the contrary. However, if you
lose your section 509(a)(2) status, a grantor or contributor may not rely
on this determination if he or she was in part responsible for, or was 'aware
of, the act or failure to act, or the substantial ar material change on the
part of the organization that r ?suited in your loss of such status, or if he or
she acquired knowledge that the Internal Revenue Service had given notice that
you would no longer be classified as a Section 509(a)(2) organization.
Donors may deduct contributions to you as provided in section 170 of the
Letter 947 (DO /CG)
CULtURAL'AFFAIRS CCUNC'AL t'F SOUTH
Code. Bequests, legacies, dev.ses, transfers, or gifts to you or for your use
ere deductible for federal estate and gift tax purposes if they meet the
Oppl.icible provisions of Code sections 2055, 2106, and 251.2.
Contribution deductions are allowable to donors only to the extent that
their contributions are gifts, with no consideration r-aceived. Ticket pur-
chases and similar payments in conjunction with fundraising events may not
necessarily qualify as deductible contributions, deper.ding on the circum-
st:►nces. See Revenue Ruling 67-246, published in CU-MUIative Bulletin 1967 - ?, .
or. page 104, which sets forth guidelines regarding the deductibility, as chari-
taDle contributions, of payments made by taxpayers for Admission to or other
participation in f%indraisirg activities for charity.
in the heading of this letter we have - indicated whether you must file Form
997, Return of Organization Exempt From income Tax. If Yes is indicated, yo-.1
are required -tv file Form 990 only if your gross, receipts each year arcs
normally more than $25,000. However, if you receive a Form 990 pacr:age in the
mail, please file the return even if you do not exceed the gross receipts test.
If you are not required to file, simply attach 0e label provided, cheek the
box in the heading to indicate that your annual gross receipts are normally
$25,000 or less, and sign the return.
If a return is required, it must be filed by the I5th day of t ^2 fifth
month after the end of your annual accounting period. A penalty of 510 a day
is charged when a return is filed late, unless there is reasonable cause for
the delay. However, the maximum penalty charged cannot exceed 45,000 or 5,per-
.ceni of your gross receipts for the year, whichever is less. This penalty may
also- be charged if a return is not complete, so please be, sure your return is
complete before you file it.
You are not required'to file feceral income tax returns unless you are
subject to the -ax on unrelated business income under section 511 of the Code.
If rou are subject to this tax, you must .file an income tax return on Form
990 -T, Exempt Organization Business Income Tax Rettirn. £n this letter we are
not determining whether any of your present or proposed activi.tiea are unre-
lated trade or business as defined in section 513 of the Cooe.
You need-an e,nployer identification number e,;en if you have no employees.
if an employer identification number was.r.et entered on your application, a
number will 5e assigned to you'and you will be advised of it. Please use that
number on 411 returns you file and in all corresrondience with the internal
Revenue Service.
!f we have indicated, in the heading of this letter that an addendum
applies, the enclosed addendum is an integral part of this 'letter.
Because this letter could help resolve any questions aoout your exempt
status and foundation status, you should keep it in yot.,r pe,manent records.
Letter 947 (DJ /CG1
-3-
CULTURAL AFFAIRS.COUNCIL OF SOUTH
*f you have any questions, please contact the person whose name and
telephone number are shown in the heading of this letter.
Sincerely yours,
District Director
Enclosure(s):
Addendum
Letter 947 (DO /CG)
GUIDELINES FOR CULTURAL AND COMMUNITY GRANTS PROGRAM
FY 1997 98
A. ELIGIBILITY
Applicants for City funding must be not - for -profit community organizations. Priorities will be
given to those activities that take place within the City of South Miami. However, consideration
may be given to those projects regardless of location which reflect positively on the City's image
and its unique quality of life.
B. SUBMISSION OF APPLICATIONS
Organizations must deliver ten (10) copies of a South Miami City application and aU supporting
documents requested to the City Clerk's office at City Hall by
Submittals which are mailed or faxed will not be considered. Applicants must file a completed
application and the supporting documents to include: a brief history of the organization; an IRS
Letter of Determination of Non -Profit Status; a list and brief biography of its principal
volunteers; names and addresses of board members; no more than three (3) one -page letters of
recommendation and any other materials that would enhance their chance of funding. An
applicant must identify any City employees who work for the organization or serve as a board
member. (All supporting documents must be easily identifiable, captioned, fitted, and typed on 8-
1/2" x 11" size paper.)
Rules, application forms, names of the Grants Advisory Board and stA shall be made available
upon request.
C. REVIEW PROCESS
The decision to recommend funding of grant applications shall be made at Board review meetings.
Applicants may attend the Board review meetings if they so desire. However, there shall be no
oral presentations or involvement of any kind by applicants at the review'meeting, unless directly
requested by the Board. The Board's recommendations shall be,considered final and applicants
shall be notified by mail of the Board's recommendations. All applications including those
recommended for funding shall be submitted by the Grants Advisory Board as soon as possible to
the City Commission for its final action. All funding recommendations and the Commission's final
approvals are contingent upon availability of such funds in the City budget. Grants approved by
the. City Commission carry no commitment for fixture support beyond the current annual funding
cycle.
D. ALLOWABLE GRANT EXPENDITURES
Grants may be expended for:
d Personnel costs related to the proposed program, project or event.
0 Production costs related to the proposed program, project or event.
4 Artistic salaries and/or consultant fees.
0 Equipment rental and expendable materials.
♦ Marketing (promotion and publicity)
i Publications
Grant funds may NOT be used for:
A "Bricks and mortar" or permanent equipment (permanent equipment necessary for the
proposed project) may be purchased if the purchase price is less than the cost of rental.
0 Debt reduction.
♦ Hospitality or visitor transportation costs.
A Events not open to the public.
E. GENERAL FUNDING EVALUATION CRITERIA
t Value of the activity to the City.
Quality and realistic presentation of the activity seeking funding, its goals and anticipated
attendance.
t Administrative and/or artistic capability of applicant to organize the project.
s Degree of cultural and/or 'civic outreach of the activity.
0 Support from other sources, with proof of a minimum $1 to $1 match in the activity's
budget.
F. OBLIGATIONS OF ORGANIZATIONS
A final report about the funded activity, on forms provided to Grantees, shall be required within
60 days of the program's completion. Failure to submit such a report shall make applicants
ineligible for the following year's funding cycle and potentially future cycles.
All funded activities must provide equal access and equal opportunity in employment and services
and may not discriminate on the basis of handicap, race, age, family status, ethnicity, culture,
creed, religion, gender or sexual preference. Grantees must make every effort to comply with the
mandate of the Rehabilitation Act of 1973 including Section 504 of that Act and the Americans
with Disabilities Act.
Projects receiving funds from the City must insert in all promotional, marketing materials and
must include the following credit line:
"WITH THE SUPPORT OF THE CITY OF SOUTH MIAMI"
�o-amenaaa
rX 4f, r7z� rn
200%
Making our Neighborhood a Great Place to Lhea Work and Play'
To: Honorable Chair and
SMCRA Board Member
i
From: Maria Davis S
Executive Director 6
Date: December 12, 2005
ITEM No.9
APPRENTICESHIP
PROGRAMINFORMATION
REQUEST
The AGC Apprenticeship Program currently offers apprenticeship training classes for
interested SMCRA residents. Apprenticeship training classes include instruction the
fields of carpentry. and administrative services. To date, a total of eighteen residents
have been recruited for the program and a total of twelve laborers have been
reemployed in their career fields.
During the November 14th CRA Meeting, the Board requested additional information
regarding administration of the Program. Attached is the program's profit and loss
statement for the period of August 17, 2005 through November 30, 2005.
Program representative Len Mills has agreed to be present at tonight's meeting to
address any additional questions.
Attachments:
Apprenticeship Program Financial Statement
MD/DOD /SD
MCGRUFFIPLANNINGIC R AWGC Apprenticeship Program Information Request.doe
AGC Pre- Apprenticeship Program
Profit. & Loss
'August 1 through October 21, 2005
Page 1 of 1
Aug 17 - Oct 21, 05
Aug 17 - Nov 30, 05
Ordinary Income /Expense
Income
INCOME
Miscellaneous Income
22,500.00
22,500.00
Broward County School Contract
0.00
0.00
AGC Member Participation
0.00
0.00
Book Fees
0.00
0.00
Total INCOME
22,500.00
22,500.00
Total Income
22,500.00
22,500.00
Expense
EXPENSES
Class Projects
Project Supplies
6.36
6.36
Tools & Graduate Kits
197.51
197.51
Books & Supplies
77.56
77.56
Total Class Projects
281.43
281.43
Instructor Expenses
Instructor Suppliments
1,100.00
1,100.00
Miscellaneous Instructor Expens
0.00
50.00
Total Instructor Expenses
1,100.00
1,150.00
Coordinator Expenses
Coordinator Salaries
9,500.00
15,750.00
Payroll Taxes
773.00
1,000.13
Health Insurance
207.25
279.06
Auto and Travel
1,538.72
1,716.50
Gas, Oil & Maintenance
0.00
0.00
Computer & Other Equipment
100.00
100.00
Cell Phone
234.33
256.77
Total Coordinator Expenses
12,353.30
19,102.46
Administration
Secretarial & Bookkeeping
500.00
750.00
Managerial
750.00
1,000.00
Rent & Utilities
312.50
415.62
Office Telephone
83.33
110.82
Liability Insurance
250.00
332.50
Workers Compensation Insurance
183.33
243.39
Postage
25.00
25.00
Accounting & Audit
50.00
66.50
Office Supplies, Printing, etc.
565.03
751.48
Miscellaneous Admin Expenses
216.66
288.16
Payroll Expenses
0.00
0.00
Total Administration
2,935.85
3,983.47
Total EXPENSES
16,670.58
24,517.36
Total Expense
16,670.58
24,517.36
Net Ordinary Income
5,829.42
- 2,017.36
Net Income
5,829.42
- 2,017.36
Page 1 of 1
I Floao-amcraqu
3001
Making our Neighborhood a Great Place to Live, Work and Play"
To: Honorable Chair and Date: December 12,2005'
SMCRA Board Member
From: Maria Davis `/� • ITEM No. t E
Executive Director SMCRA FACADE GRANT
APPLICANT LETTER
The SMCRA Commercial Fagade Grant was developed to assist businesses in an I older
commercial area. to aesthetically upgrade and improve the exterior of their buildings.
The major objectives of the program are:
• To encourage the continued rehabilitation of commercial fagades in the CRA.
• To preserve significant neighborhood characteristics by facilitating quality
building improvements and fostering a sense of place and an overall consistent
image for the area.
• To compliment other important revitalization efforts in the area, including the
Church Street Streetscape Initiative.
• To promote an attractive environment for new investment and business activity.
During the November 14th Meeting, the Board approved facade grant criteria involving
specific eligible building improvements. Attached for your information, is the facade
grant informational letter that will be forwarded to eligible commercial businesses in
the area.
Attachments:
SMCRA Fagade Grant Applicant Letter
SMCRA Fagade Grant Application
MD/DOD /SD
MCGRUFFTLANNING \C R A \SMCRA Fagade Grant Applicant Letter.doc
S,
Waking our Neighborhood a Great Place to Live, MA, and Nay'
December 12, 2005
Commercial Business
South Miami, Florida 33143
RE: SMCRA Facade Improvement Grant
Potential Grant Applicant:
The South Miami Community Redevelopment Agency ( SMCRA) is offering grant
assistance to enhance the exterior appearance of existing businesses. Grant assistance
is available to existing businesses currently located in the South Miami Community
Redevelopment: Area. Grant applications shall be submitted or approved by the
existing property owner and shall include at least one of the following fagade (exterior
front) improvements:
• Existing Window Enhancement
• Existing Door Enhancement
• Signage Enhancement
• Awning or Canopy Enhancement
• Exterior. Painting
• Landscape Installation
• Lighting Enhancement
• Pavement Enhancement Including Cleaning
• Facade (Exterior Front) Cleaning
• Wall Stucco or Masonry Enhancement
• Exterior Facade Enhancement
• Cornice or Parapet Enhancement
• ADA Enhancements Including ADA Stairs or ADA Ramps
Fencing Enhancement
Funding assistance shall be provided on a reimbursement basis only and original repair
receipts must be submitted to the SMCRA by existing business /property owners prior
to reimbursement payments. Funding will be limited to $10,000 per project and grant
recipients shall only be eligible for funding once within a ten year time period. Please
find the attached SMCRA Facade Grant Application. If you should have questions or
concerns regarding this exciting program, please feel free to contact the SMCRA at
(305) 668 -7238.
It is the sincere hope of the SMCRA that you will take advantage of this opportunity to
enhance the appearance of your business to new customers and to also become a
contributive influence toward other significant revitalization efforts in the area.
Sincerely,
Maria Davis
SMCRA Executive Director
SMCRA FACADE GRANT APPLICATION
South Miami Community Redevelopment Agency
6130 Sunset Drive, South Miami, Florida 33143 — (305) 668 -7238 - FAX (305) 668 -7356
❑ OWNER
❑ TENANT
NAME: PHONE:
(please print)
MAILING ADDRESS:
PROJECT ADDRESS:
ESTIMATED .TOTAL PROJECT COST:
DESCRIPTION OF WORK:
I understand all of the program guidelines and accept them as requirements to qualify for a Facade Grant.
SIGNATURE DATE
SIGNITURE DATE
IF THE APPLICANT IS THE TENANT,
THE OWNER MUST COMPLETE THE FOLLOWING PORTION.
OWNER'S AUTHORIZATION TO PROCEED
My signature below shall serve as authorization for the above -named tenant to proceed with the physical
improvements described above. I certify that I am the legal owner of record of the above -named
property.
SIGNATURE DATE
REIMBURSEMENT REQUEST
LEAD CONTRACTOR:
ADDRESS:
DAYTIME PHONE:
TOTAL PROJECT COST:
DATE OF FINAL BUILDING INSPECTION:
WORK ITEMS.
CONTRACTOR WORK PERFORMED AMOUNT
ADDITIONAL EXPENSES AMOUNT
I certify that the information provided is complete and accurate and represents only those materials and
labor costs associated with the approved facade work. Photocopies of true and original bids, invoices,
cancelled checks, etc. are attached.
SIGNATURE DATE
THERE WILL BE A PAINT GIVEWAY BY THE
ADDRESS: 5825 Sw 68 TH. ST
SATURDAY DECEMBER: 17,2001
TIME: 10-12PM
FIRST COME / FIRST SERVI
111110, SM, CRA
2001
Making our Neighborhood a Great Place to Live, Work and Play"
To: Honorable Chair and Date: December 12, 2005
CRA Board Members
From: Maria Da is, cutive Director ITEM No.
PAYMENT FO ATTORNEY FEES
RESOLUTION
A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY RELATING TO; ATTORNEY'S FEES;
APPROVING; ATTORNEY'S FEES FOR NAGIN GALLOP FIGUEREDO,
P.A., FOR INVOICES DATED NOVEMBER 28, .2005 IN THE TOTAL
AMOUNT OF $6,162.99; CHARGING THE AMOUNT $3,184.49 TO
ACCOUNT NO. 610- 1110 - 564- 31 -20, GENERAL CORPORATE ACCOUNT;
AND CHARGING THE AMOUNT OF $2,978.58 TO ACCOUNT NO. 610-
1110 - 583 -61 -10 LAND ACQUISITION ACCOUNT: PROVIDING -AN
EFFECTIVE DATE
BACKGROUND
The firm of Nagin Gallop Figueredo, P.A. currently serves as general counsel to the CRA.
The firm has submitted the following invoices: General Corporate and Land Acquisition
Invoice Date Amount Charge Acct: No.
November 28, 2005 $3,184.49 610 - 1110- 564 -31 -20 General Corporate
November 28, 2005 $2,978.58 610- 1110- 583 -61 -10 Land Acquisition
Total Amount for All Invoices: $6,162.99
CRA
November 14, 2005
Page 2 of 2
RECOMMENDATION:
It is recommended that the Executive Director be authorized to:
(1) Disburse payment for legal services rendered for general corporate matters in the
amount of., $3,184.49 to Nagin Gallop Figueredo, P.A., charging this amount to
Account No. 610 - 1110 - 564- 31 -20, General Corporate Account. The balance in
Account No. 610 - 1110- 564- 31 -20, after payment of this invoice will be $38,823.87.
(2) Disburse payment for legal services rendered, costs advanced, for land acquisition
matters in the amount of. $2,978.58 to Nagin Gallop Figueredo, P.A., charging this
amount to Account No. 610 -1110- 583- 61 -10, Land Acquisition Account. The balance
in Account No. 610 - 1110 - 583- 61 -10, after payment of this invoice will be.
$257,020.37.
Attachments:
Resolution
Invoices
MD /DOD /SAD /JM
EAC R A\Nagin Gallop Payment Report 9- 29- 05.doc
I RESOLUTION NO.
2
3 A RESOLUTION OF THE CITY OF SOUTH MIAMI
4 COMMUNITY REDEVELOPMENT AGENCY RELATING
5 TO ATTORNEY'S FEES; APPROVING ATTORNEY'S FEES
6 FOR NAGIN GALLOP FIGUEREDO, P.A., FOR INVOICES
7 DATED NOVEMBER 28, 2005 IN THE TOTAL AMOUNT OF
8 $6,162.99; CHARGING THE AMOUNT $3,184.49 TO
9 ACCOUNT NO. 610 - 1110 - 564- 31 -209 GENERAL
10 CORPORATE ACCOUNT; AND CHARGING THE AMOUNT
11 OF $29978.58 TO ACCOUNT NO. 610 - 1110 - 583 -61 -10 LAND
12 ACQUISITION ACCOUNT: PROVIDING AN EFFECTIVE
13 DATE
14
15 WHEREAS, Nagin Gallop Figueredo, P.A., has submitted invoices dated
16 November 28, 2005 to the CRA for legal services rendered for general corporate
17 matters in the amount of $32184.49; and
18
19
20 WHEREAS, Nagin Gallop Figueredo, P.A., has submitted invoices dated
21 November 28, 2005 to the CRA for legal services rendered for land acquisition
22 matters in the amount of $2,978.58; and
23
24 NOW THEREFORE BE IT RESOLVED; BY THE COMMUNITY
25 REDEVELOPMENT AGENCY OF THE CITY ' OF SOUTH MIAMI,
26 FLORIDA THAT:
27
28 Section 1. The South Miami Community Redevelopment Agency
29 authorizes payment for legal services rendered for general corporate matters
30 in the amount of $3,184.49 to Nagin Gallop Figueredo, P.A., charging this
31 amount to Account No. 610 -1110- 564- 31 -20, General Corporate Account.
32 The balance in Account No. 610 - 1110 - 564- 31 -20, after payment of this
33 invoice, will be $ 38,823.87.
34
35 Section 2. The South Miami Community Redevelopment Agency
36 authorizes payment for legal services rendered for land acquisition matters
37 in the amount of. $2,978.58 to Nagin Gallop Figueredo, P.A., charging this
38 amount to Account No. 610 - 1110 - 583- 61 -10, Land Acquisition Account.
39 The balance in Account No. 610 - 1110 - 583- 61 -10, after payment of this
40 invoice, will be $ 257,020.37.
41
42
Additions shown by underlining and deletions shown by everstr-ildn.
1
2
3 Section 3.
4
5
This resolution shall take effect immediately upon adoption.
6 PASSED AND ADOPTED this _
7
8 ATTEST:
9
10
11 City of South Miami
12 Community Redevelopment Agency
13 Clerk
14
15
16 READ AND APPROVED AS TO FORM:
17
18
19
20
21 Eve A. Boutsis,
22 General Counsel
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
day of December, 2005.
APPROVED:
Chairperson Mary Scott Russell
Board Vote:
Chairperson Russell:
Vice Chairperson.Palmer:
Board Member Wiscombe:
Board Member Birts- Cooper:
Board Member Sherar:
Board Member Price:
Board Member Cobb:
42 MCGRUMPLANNINGIC R A\Nagin Gallop Pay Resol 9- 29- 05.doe
Page 2 'of 2
NAGINGALLoPRGUEREDO PA.
Attorneys & Counselors
18001 Old Cutler Road - Suite 556
Telephone: (305) 854 -5353 Miami, Florida 33157 -6416 Facsimile. (305) 854 -5351
December 1, 2005
Ronald Donald O'Donniley
City of South Miami Community Redevelopment Agency
6130 Sunset Drive
South Miami, Florida 33143
Re: South Miami Community Redevelopment Agency Statements
Matter ID: 0076 -001 and 0076 -008
Dear Don:
I enclose our firm's invoices dated November 28, 2005, for the South Miami CRA
matter referenced above. I also attach the resolution approving same.
If you have any questions, please do not hesitate to contact me.
Thank you.
Very truly Yours;
ve A. outsis
General Counsel for the
South Miami Community Redevelopment Agency
EAB /glr
Enclosures
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE
NAGIN GALLOPFIGUEREDOPAL
Attorneys &Counselors
18001 Old Cutler Road, Suite 556
Telephone: (305) 854 -5353
Miami, Florida 33157
Facsimile: (305) 854 -5351
Ronald O'Donniley
November 28, 2005 .
City of South Miami Community Redevelopment Agency
Matter ID: 0076 -001
6130 Sunset Drive
CRA - General Corporate
South Miami, FL 33143
LRF Reviewed CRA agenda; teleconference with Ms. Maria Davis
2.80 518.00
Invoice Number 18053
regarding necessity for CRA meeting in light of the fact the millage
Hours Amount
9/9/2005 LRF Revised resolution concerning CRA director per vice mayor Velma 0.80 148.00
Palmer's request.
9/12/2005
LRF Attended CRA meeting.
3.00 555.00
9/26/2005
LRF Reviewed CRA agenda; teleconference with Ms. Maria Davis
2.80 518.00
regarding necessity for CRA meeting in light of the fact the millage
rate has not been set; and attended CRA meeting.
9/29/2005
EAB Follow up on Mr. George Johnson request and iRS advanced'
0.40 74.00
ruling notification; and e-mail communications with Ms. Davis, staff
and ch. Mary Scott Russell regarding same.
9/30/2005
LRF Conferred with Mr. Don O'Donniley regarding IRS 509(a)(1) tax
0.50 92.50
exempt status.
10/712005
EAB E -mail communication with Mr. O'Donniley regarding foreclosure
0.40 74.00
on CRA property; and analyzed agenda in anticipation of
upcoming meeting. •
10/10/2005
EAB Telephone conference with Ms. Nikki Payne regarding obtaining
2.00 370.00
copies of resolutions; telephone conference with Ms. Davis
regarding agenda; telephone conference with vice -chair Palmer
regarding CRA agenda; analyzed agenda; provided comments to
staff regarding same; and research of CRA plan and lnteriocal
related to budget authority, and director position.
10/10/2005
EAB Attended CRA budget workshop and meeting.
4.50 832.50
10/13/2005
EAB Attention to CRA budget and CSM resolution regarding same,
0.40 74.00
attention to eviction matter at Mobley property; and re- issued letter
to tenant to be delivered via courier,
10/17/2005
EAB Attention to relocation plan and e-mail communications with staff .
•0.20 37.00
regarding same and attention to Mr. Johnson's matter.
10/31/2005
EAB Attention to- Mr. Johnson's matter, and e-mail communications with
0.30 55.50
Ms. Nancy Cobb and Mr. O'Donniley regarding relocation matter.
11/7/2005
EAB Telephone conference with Ms. Theresa Sawyer; a -mail
. 0.40 74.00 ,
Payment is due upon receipt. Please notify us within 10 days of any questions you have regarding this Invoice. Interest
at a rate of 1.5% per
month will be charged if payment is not received within 30 days.
Nagin Gallop Figueredo, P.A. Matter ID: 0076-001 Statement No. 18053 Page: 2
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE
communications with staff regarding warranty deed to Ms. Sawyer.
11/14/2005 EAB Attention to agenda and general counsel's report. 0.40 74.00
1112212005 LRF Conference with Mr. O'Donniley regarding CRA acquisition of 0.40 74.00
Graham Hanover Property.
Total Professional Services 3,052.50
Rate Summary
Luis R. Figueredo
Eve A. Boutsis
7.50 hours at $185.00/hr
9.00 hours at $185.00/hr
Total hours: 16.50
Disbursements
8/16/2005
Parking Charge
10/13/2005
Courier charge
10/13/2006
Courier charge
11/28/2005
Disbursements incurred - 3.0 %:.
Payments and
Credits
1112212005
Check No. 280
For Professional Services
For Disbursements Incurred
Current Balance:
Previous Balance:
Payments - Thank you
1,387.50
1,665.00
3,052.50
4.00
21.80
14.61
91.58
2,286.60
2,286:60
3,052.50
131.99
3;184.49
2,991.64
2,286.60
Total Due 3,889.53
To be properly credited, please indicate Invoice Number on your remittance check.
Payment is due upon receipt. Please notify us within 10 days of any questions you have regarding this Invoice. Interest at a rate of 1.5% per
month wlll be charged If payment Is not received within 30 days.
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE
NAGIN'UALLOP RGUEREDOm
Attorneys & Counselors
18001 Old Cutler Road, Suite'556 Miami, Florida 33157
Telephone: (305) 854 -5353 Facsimile: (305) 8545351
Ronald O'Donniley November 28, 2005
City of South Miami Community Redevelopment Agency Matter iD: 0076 -008
6130 Sunset Drive CRA - Land Acquisition
South Miami, FL 33143
Invoice Number 18054
Hours Amount
9114/2005
LRF Reviewed purchase and sale agreement for Ms. Eve A. Boutsis.
1.50 277.50
9/30/2005
EAB E -mail communications with CRA staff regarding Mr. Johnson's
0.80 148.00
request and received direction on same; finalized Stork termination
of.lease; telephone conference with Mr. Terry Voche regarding .
Graham Hanover closing; e-mail communication to CRA staff
regarding same; coordinated meeting with Mr. All Brewster; and
e -mail communications with Ms. Maria Davis.
10/3/2005
EAB Analyzed appraisals for CRA properties; issued letters to property
2.70 499.50
owners for purchase; attention to Graham Hanover properties;
drafted resolution on Mobley tax exemption; e-mail communications
with staff, and updated memorandum on property offers.
10/5/2005
EAB Drafted unity of title for Habitat.
0.40 74.00
10/11/2005
EAB Drafted acceptance offer to Graham Hanover.
0.30 55.50
10/1212005
EAB Prepared for and attended meeting with Mr. Steven David, Mr. Don
2.70 499.50
O'Donniley, and Mr. Brewster regarding CRA Infill plans and
transfer of parcels to CRA by MDHA.
10/17/2005
EAB Telephone conference with Mr. George Lott to order title report on
0.60 111.00
Graham Hanover parcels; and began drafting purchase and sale
agreement.
10/19/2005
EAB Telephone conference with Mr. Hugh Dates regarding purchase of
1.40 259.00
Aries property; e-mail communication with staff to provide update;
analyzed George Johnson grant files and prepared memorandum
to staff; requested direction from staff regarding same; and
telephone conference with Ms. Anne Manning of Habitat and
attention to waiver of plat issue.
10/20/2005
EAB Telephone conference with Mr. James McCants and Mr.
1.70 314.50
O'Donniley regarding Graham Hanover and Mr. Johnson's request;
analyzed documents and prepared memorandum and resolution
regarding Johnson request; and telephone conference with Mr.
Voche r regarding Graham Hanover.
10/21/2005
EAB Attention to Graham Hanover matter, and e-mail communications
0.30 55.50
Payment Is due upon receipt. Please notify us within 10 days of any questions you have regarding this Invoice. Interest at a rate of 1.5 °k per
month wilt be charged If payment is not received within 30 days.
Nagin Gallop Figueredo, P.A. Matter 1D: 0076 -008 Statement No.' 18054
Page: 2
CONFIDENTIAL- ATTORNEY /CLIENT PRIVILEGE
with Mr. McCants.
11/3/2005
EAB Attention to Graham Hanover matter.
0.40 74.00
11/9/2005
EAB Began drafting real estate contract for Graham Hanover.
1.00 185.00
11/10/2005
EAB Telephone conference with ch. Mary Scott Russell; telephone
1.00 185.00
conference with Mr. O'Donniley and Ms. Davis regarding Habitat
transfer; telephone conference with Ms. McCann regarding same;
prepared item for general counsel discussion at upcoming
meeting; and drafted letter to Mr. Dates regarding CRA interest in
property.
11122/2005
EAB Attention to Sandra Jackson matter; analyzed quit claim deed and
0.80 148.00
estate filings for Johnny Jackson; telephone conference with Mr.
O'Donniley regarding same; e-mail communications with Mr.
David, and Mr. O'Donniley regarding same; attention to and
telephone conference with Mr. O'Donniley regarding Graham
Hanover issue; and e-mail communications with Mr. O'Donniley
regarding same.
Rate Summary
Luis R. Figueredo
Eve A. Boutsis
Disbursements
10/12/2005 Parking Charge
Total Professional Services 2,886.00
1.50 hours at $185.00/hr
14.10 hours at $185.001hr
Total hours: 15.60
11/28/2005 Disbursements incurred - 3.0%
Payments and Credits
11/2212005 Check No. 280
277.50
2,608.50
2,886.00
6.00
86.58
35.50
35.50
Payment is due upon receipt. Please notify us within 10 days of any questions you have regarding this invoice. Interest at a rate of 1.5% per
month will be charged if payment is not received vAthln 30 days.
Nagin Gallop Figueredo, P.A. Matter ID: 0076 -008 Statement No. 18054 Page: 3
CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE
For Professional Services 2,886.00
For Disbursements Incurred 92.58
Current Balance: 2,978.58
Previous Balance: 36.55
Payments - Thank you 35.50
Total Due 2,979.63
To be properly credited, please indicate Invoice Number on your remittance check.
Payment Is due upon receipt. Please notify us within 10 days of any questions you have regarding this Invoice. Interest at a rate of 1.5% per
month will be charged If payment Is not received within 30 days.
f,.. •�';` x P �
i
To: Honorable Chair and Date: December 12, 2005
SMCRA Board Member
From: Maria Davis ITEM No.
Executive Director RFQIRFP FOR
PROFESSIONAL DESIGN
SERVICES `
RESOLUTION
A RESOLUTION OF THE SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY ( SMCRA), AUTHORIZING THE
EXECUTIVE DIRECTOR TO ADVERTISE A REQUEST FOR
QUALIFICATIONS/PROPOSALS FOR PROFESSIONAL DESIGN,
SERVICES TO RENOVATE THE MOBLEY BUILDING, LOCATED AT
5825 SW 6P' STREET; AND PROVIDING AN EFFECTIVE DATE.
BACKGROUND
One objective in the SMCRA PIan is to identify key underutilized vacant commercial
buildings, pursue their purchase, work to establish joint - ventures or assist in the
recruitment of business occupants to ensure the full economical potential of these
underutilized structures. In response to this objective, the SMCRA Board authorized
purchase of the Mobley Building in 2001. The. Mobley Building currently serves as an
incubator facility for aspiring businesses in the CRA District and provides office space
for the' City's Parks and Recreation Department. Based on SMCRA Board
determination, an RFQ/RFP has been created to solicit design services for revitalization
of the existing structure.
Approval of the attached resolution will enable staff to advertise for professional design
services to renovate the Mobley Building:
RECOMMENDATION
It is recommended by staff, that the attached resolution be approved.
Attachments:
Resolution
RFQ/RFP For Design Services
MD/DOD /SD'
MCGRUFFIPLANNINGIC R A\PFQ/RFP For Design Serviccs.doc'
1 RESOLUTION NO.
2
3 A RESOLUTION OF THE SOUTH MIAMI COMMUNITY
4 REDEVELOPMENT AGENCY ( SMCRA), AUTHORIZING
5 THE EXECUTIVE, DIRECTOR TO ADVERTISE A
6 REQUEST FOR QUALIFICATIONS/PROPOSALS FOR
7 PROFESSIONAL DESIGN, SERVICES TO RENOVATE THE
8 MOBLEY BUILDING, LOCATED AT 5825 SW 68TH STREET;
9 AND PROVIDING AN EFFECTIVE DATE.
10
11 WHEREAS, it is stated in Section 7 Part C of the South Miami Community
12 Redevelopment Agency ( SMCRA) Plan that, key underutilized vacant commercial
13 buildings shall be identified, and the SMCRA will pursue the purchase, work to
14 establish a joint- venture, or assist in the recruitment of business occupants to
15 ensure these structures perform to their economical potential; and
16
17 WHEREAS, the SMCRA Board authorized purchase of the Mobley
18 Building in June 2001; and
19
20 WHEREAS, the Mobley Building is currently utilized as an incubator
21 facility for expanding businesses in the SMCRA District and as office space for
22 the City of South's Miami Parks and Recreation Department; and
23
24 WHEREAS, the need for major renovations of the Mobley Building has
25 been identified; and
26
27 WHEREAS, the SMCRA Board has determined, a program for future
28 revitalization of the facility; and
29
30 NOW THEREFORE BE IT RESOLVED BY THE SOUTH MIAMI
31 COMMUNITY REDEVELOPMENT AGENCY;
32
33 Section 1. The Executive Director is authorized to advertise a Request
34 for Qualifications and Proposal Document to solicit professional design services
35 for the renovation of the Mobley Building located at 5825 SW 68`h Street.
36
37 Section 2. This resolution shall take effect immediately upon approval.
38 .
39
I
PASSED AND ADOPTED this
day of December, 2005. .
2
3
4
ATTEST:
APPROVED:
5
6
7
8
City of South Miami
Chairperson Mary Scott Russell
9
Community Redevelopment Agency
10
Clerk
11
12
Board Vote:
13
Chairperson Russell:
14
Vice Chairperson Palmer:
15
READ AND APPROVED AS TO FORM:
Board Member Wiscombe:
16
Board Member Birts- Cooper:
17
Board Member Sherar:
18
Board Member Price:
19
Board Member Cobb:
20
Eve A. Boutsis, Office of
21
General Counsel
22
. Nagin Gallop & Figueredo, P.A.
23
1001
Making our Neighborhood a Great Place to L&r, Work and Play'
SOUTH iMIAMI COMMUNITY
REDEVELOPMENT AGENCY
Request For Qualifications And Proposal
;Providing Professional Services For
Renovation of The Mobley Building
REQUEST FOR QUALIFICATIONS AND PROPOSAL
SMCRA MOBLEY BUILDING RENOVATION
The South Miami Community Redevelopment Agency ( SMCRA) is requesting proposals from
firms qualified and interested in providing Design Services to the SMCRA to renovate the
Mobley Building, located at 5825 SW 68`" Street, Miami, Florida'33143.
Five copies of the RFP/RFQ must be submitted in the format outlined no later than 4:00 p.m.
January 30, 2005; and should be addressed to:
The South Miami SMCRA
6130 Sunset Drive
South Miami, FL 33143
Telephone'(305) 668 -7238
Fax (305) 663 -6345
Copies of the Request for Proposal /Qualifications may also be obtained from www.cityof
southmiami.net
Any. questions in reference to the RFP/RFQ must be submitted by fax to the address above. No
phone conversations will be permitted.
Responses received after the date and time specified will be considered late and will not be
accepted.
The SMCRA and the City of South Miami are not liable for costs incurred in the preparation
of this proposal.
The contents of the successful firm's proposal as well as the RFP/RFQ will become part of
contractual obligations.
The SMCRA reserves the right to waive any informalities in the; selection criteria, and to
reject any and all proposals.
All proposals shall be irrevocable for a period of ninety days from the proposal deadline date.
All proposals received in a timely fashion will be opened by the City Clerk on January 2, 2005
at 12 Noon in the City Commission Chambers located at 6130 Sunset Drive, Miami, FL
33143.
The City of South Miami is an EEO /AA Employer.
Maria Davis
SMCRA Executive Director
2
Background
The Mobley Building was acquired by the SMCRA in March of 2000. The Mobley Building
was constructed in 1983 and is currently being used.as storage in approximately 25% of the
building and the remainder to house incubator space for small- scale, expanding businesses.
The building has four bays. Each bay contains a 14 foot service door.
Overview
The SMCRA is requesting proposals from firms qualified and interested in providing design
services to renovate the SMCRA Mobley Building located at 5825 SW 68`h Street, South
Miami, Florida. The Mobley Building is situated on a 18,375 sq. ft. site and the structure is
comprised of approximately 6,528 square feet that is divided into four bays. Each bay is
internally separated by a concrete block wall and has its own ingress /egress. One bay is
currently leased by a private tenant however the tenant has been given notice to vacate. The
project construction costs have been estimated to range between 250,000 and $300,000. The
SMCRA intends to solicit proposals, rate the firms as per the criteria outlined in this RFP/RFQ
and select a limited number of firms to present the final proposal.
Scope of Work
Article 1.1 Project Administration Services
The Consultant shall manage the design services and provide construction management for the
Project. The Consultant shall confer with the SMCRA, research applicable. design criteria,
attend Project meetings, communicate with members of the Project team and issue progress
reports. The Architect/Engineer shall coordinate the services provided by the team members.
1. 1.2 When Project requirements have been sufficiently identified, the Architect/Engineer shall
prepare, and periodically update, a Project schedule that shall identify milestone dates for
decisions required of the SMCRA, design services furnished by the Architect/Engineer,
completion of documentation provided by, the Architect/Engineer, commencement of
construction and Substantial Completion of Work.
1.1.3 The Architect/Engineer shall consider the value of alternative materials, building systems
and equipment, together with other considerations based on program, budget and aesthetics in
developing the design for the Project.
1.1.4 Upon request of the SMCRA, the Architect/Engineer shall make a presentation to
explain the design of the Project to representatives of the SMCRA.
1.1.5 The Architect/Engineer shall submit design documents to the SMCRA at intervals
appropriate to the design process for purposes of evaluation and approval by the SMCRA. The
Architect/Engineer shall be entitled to rely on approvals received from the SMCRA in the
further development of the design.
3'
1.1.6 The Architect/Engineer shall assist the SMCRA in connection with the SMCRA's
responsibility for filing documents required for the approval of government authorities having
jurisdiction over the Project.'
1.1.7 Evaluation of Budget and Cost Of The Work
1.1.7.1 When the Project requirements have been sufficiently identified, the
Architect/Engineer shall prepare a preliminary estimate of the Cost of Work. This estimate
may be based on current area, volume or similar conceptual estimating techniques. As the �...
design process progresses through the end of the preparation of the Construction Documents,
the Architect/Engineer shall update and refine the preliminary estimate of the Cost of Work.
The Architect/Engineer shall advise the SMCRA of any adjustment to previous estimates of
the Cost of Work indicated by changes in Project requirements or general market conditions. If
at any time the Architect/Engineer's estimates of the Cost of Work exceed the SMCRA's
budget, the Architect/Engineer shall make appropriate recommendations to the SMCRA to
adjust the Project's size, quality or budget, and the SMCRA shall cooperate . with the
Architect/Engineer in making such adjustments.
1.1.7.2 Evaluations of the SMCRA's Budget for the Project, the preliminary estimate of the
Cost of Work and updated estimates of the Cost of Work prepared ,by the Architect/Engineer
represent the Architect/Engineer's judgment as a design professional familiar with the
construction industry. It is recognized, however, that neither the Architect/Engineer nor the
SMCRA has control over the cost of labor, materials or equipment, over the
Architect/Engineer's methods of determining bid prices, or over. competitive bidding, market
or negotiating conditions. Accordingly, the Architect/Engineer cannot and does not warrant or
represent that bids or negotiated prices will not vary from the Owner's budget for the Project
or from any estimate of the Cost of Work or evaluation prepared or agreed to ' by the
Architect/Engineer.
1.1.7.3 In preparing estimates of the Cost of Work, the Architect/Engineer shall be permitted
to include contingencies for design, bidding and price escalation; to determine what materials,
equipment, component systems and types of constructions are to be included in the Contract
Documents; to make reasonable adjustments in the scope of the Project and to include in the
Contract Documents alternate bids as may be necessary to adjust the estimated Cost of the
Work to meet the Owner's budget for the Cost of Work. If an increase in the Contract Sum
occurring after execution of the Contract between the SMCRA and the Contractor causes the
budget for the Cost of the Work to be exceeded, that budget shall be increased accordingly.
1.1.7.4 If bidding or negotiating has not commenced within 90 days after the
Architect/Engineer submits the Construction Documents to the SMCRA, the budget for the
Cost of Work shall be adjusted to reflect changes in the general level of prices in the
construction industry.
1.1.7.5 If the budget for the Cost of Work is exceeded by the lowest bona fide bid or
negotiated proposal, the SMCRA shall:
.1 give written approval of an increase in the budget for the Cost of Work;
.2 authorize rebidding or negotiating of the Project within a reasonable time;'
K
.3 terminate in accordance with Section 1.3.8.5; or
.4 cooperate in revising the Project scope and quality as required. to reduce the Cost
of Work:
1.1.7.6 If the SMCRA chooses to proceed under Section 1:1.7.5.4, the Architect/Engineer,
without additional compensation, shall modify the documents for which the
Architect/Engineer is responsible under this Agreement as necessary : to comply with the
budget for the Cost of Work. The modification of such documents shall be the limit of the
Architect/Engineer's responsibility under this Section 1.1.7. The Architect/Engineer shall be
entitled to compensation in accordance with this Agreement for all services performed whether
or not construction is commenced.
Article 1.2 Supporting Services
1.2.1 Unless specifically designated in Section 1.8.3, the services of this Article 1.2 shall be
provided by the SMCRA or the SMCRA's consultants and contractors.
1.2.1.1 The SMCRA shall furnish a program setting forth the SMCRA's objectives, including
space requirements and relationships. The general program is attached as Exhibit 1.
1.2.1.2 The SMCRA shall furnish surveys to describe physical characteristics, legal limitations
and utility locations for the site of the Project, and a written legal description of the site. The
surveys and legal information shall include, as applicable; grades and lines of streets, alleys,
pavements and adjoining property and structures; adjacent drainage; rights -of -way,
restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of
the site; locations, dimensions and necessary data with respect to existing buildings, other
improvements and trees; and information concerning available utility services and lines,' both
public and private, above and below grade, including inverts and depths. All the information
on the survey shall be referenced to a Project benchmark.
Article 1.3 Evaluation and Planning Services
1.3.1 The Architect/Engineer shall provide a preliminary evaluation of the information
furnished by the SMCRA under this Agreement, including the SMCRA's program and
schedule requirements and budget for the Cost of Work, each in terms of the other. The
Architect/Engineer shall review such information to ascertain that it is consistent with the
requirements of the Project and shall notify the SMCRA of any other information or consultant
services that may be reasonably needed.for the Project.
1.3.2 The Architect/Engineer shall provide a preliminary evaluation of the SMCRA's site for
the Project based on the information provided by the SMCRA of anticipated impacts that such
method may have on the SMCRA's program, schedule and budget for the Cost of the Work.
1.3.3 The Architect/Engineer, shall review the Architect/Engineer's proposed method of
contracting for construction services and shall notify the SMCRA of anticipated impacts that
5'
such method may have on the SMCRA's program, financial and time requirements, and the
scope of the Project.
Article 1.4 Design Services
1.4.1 The Architect/Engineer's design services shall include normal structural, mechanical and
electrical engineering services.
1.4.2 Schematic Design Documents
1.4.2.1 The Architect/Engineer shall provide Schematic Design Documents based on the
mutually agreed -upon -program, schedule, and budget for the Cost of Work. The documents
shall establish the conceptual design of the Project illustrating the scale and relationship of the
Project components. The Schematic ' Design Documents shall include a conceptual plan, if
appropriate, and preliminary building plans, sections and elevations. At' the
Architect/Engineer's option, the Schematic Design Documents may include study models,
perspective sketch, electronic modeling or combinations of these media. Preliminary selections
of. major building systems and construction materials shall be noted on the drawings or
described in writing.
1.4.3 Design Development Documents .
1.4.3.1 The Architect/Engineer shall provide Design Development Documents based on the
approved Schematic Design Documents and updated budget for the Cost of Work. The Design
Development Documents shall illustrate and describe the refinement of the deign of the
Project, establishing the scope, relationships, forms size and appearance of the Project by
means of plans, sections and elevation, typical construction details, and equipment layouts.
The Design Development Documents shall include specifications. that identify major materials'
and systems and establish in general'their quality level.
1.4.3.2 During the development of the Construction Documents, the Architect/Engineer shall
assist the SMCRA in the development and preparation of; (1) bidding and procurement
information which describes the time, place and conditions of bidding; bidding or proposal
forms; and the forms of agreement between the owner and Contractor; and (2) the Conditions
of the Contract for Construction (General, Supplementary and other Conditions). The
Architect/Engineer also shall compile the Project Manual that includes the Conditions of the
Contract for Construction and Specifications and may include bidding requirements and
sample forms.
Article 1.5 Construction Procurement Services
1.5.1 The Architect/Engineer shall assist the SMCRA in obtaining either competitive bids or
negotiated proposals. and shall assist the SMCRA in awarding and preparing contracts for
construction.
1.5.21he Architect/Engineer shall assist the SMCRA in establishing a list of prospective
bidders or contractors.
6
1.5.3 The Architect/Engineer shall assist the SMCRA in bid validation or proposal evaluation
and determination of the successful bid or proposal, if any. If requested by the SMCRA, the
Architect/Engineer. shall notify all prospective bidders or contractors of the bid or proposal
results.
1.5.4 Competitive Bidding
1.5.4.1 Bidding Documents shall consist of bidding requirements, proposed contract forms,
General Conditions and Supplementary Conditions, Specifications and Drawings.
1.5.4.2 If requested by the SMCRA, the Architect/Engineer shall arrange for procuring the
reproduction of Bidding Documents for distribution to prospective bidders. The SMCRA shall
pay directly for the cost of reproduction or shall reimburse the Architect/Engineer for such
expenses.
1.5.4.3 If requested by the SMCRA, the Architect/Engineer shall distribute the Bidding
Documents to prospective bidders and request their return upon completion of the bidding
process. The Architect/Engineer shall maintain a log of distribution and retrieval, and the
amounts of deposits, if any, received from and returned to prospective bidders.
1.5.4.4 The Architect/Engineer shall consider requests for substitutions, if permitted by the
Bidding Documents, and shall reimburse the Architect/Engineer for such expenses.
1.5.4.5 The Architect/Engineer shall participate in or, at the SMCRA's direction, shall
organize and conduct a pre -bid conference fro prospective bidders.
1.5.4.6 The Architect/Engineer shall prepare responses to questions from prospective bidders
and provide clarifications, and interpretations of the Bidding Documents to all prospective
bidders in the form of addenda.
1.5.5 Negotiated Proposals
2.5.5.1 Proposal documents shall consist of proposal requirements, proposed contract forms,
General Conditions and Supplementary Conditions, Specifications and Drawings
1.5.5.2 .If requested by the SMCRA, the Architect/Engineer shall arrange for procuring the
reproduction of Proposal Documents for disbursement to prospective , contractors. The
SMCRA shall pay directly for the cost or reproduction or' shall reimburse the
Architect/Engineer for such expenses.
1.5.5.3 If requested by the SMCRA, the Architect/Engineer shall organize and participate in
selection interviews with perspective contractors.
1.5.5.4 The Architect/Engineer shall consider requests for substitutions, if permitted by the
Proposal Documents and shall prepare and distribute addenda identifying approved
substitutions to all prospective contractors.
7.
1.5.5.5 If requested by the SMCRA, the Architect/Engineer shall assist the SMCRA during
negotiations with prospective contractors. The Architect/Engineer shall subsequently prepare a
summary report of the negotiation results, as directed by the SMCRA.
Article 1.6 Contract Administration Services
1.6.1 General Administration
1.6.1.1 The Architect/Engineer shall provide administration of the contract between the
SMCRA and the Architect/Engineer.
1.6.1.2 The Architect/Engineer's responsibility to provide the Contract Administration
Services under this Agreement commences with the award of the initial Contract for
Construction and terminates at the issuance to the Owner of the final Certificate for Payment.
However, the Architect/Engineer shall be entitled to a Change in Services in accordance.with
Section 1.8.2 when Contract Administration Services extend 60 days after the date of
Substantial Completion of the Work.
1.6.1.3 The Architect/Engineer shall be a representative of and shall advise and consult with
the SMCRA during the' provision of the Contract Administration Services. The
Architect/Engineer shall have authority to act on behalf of the Owner only to the extent
provided in this Agreement unless otherwise modified by written amendment.
1.6.1.4 Duties, responsibilities and limitations of authority of the Architect/Engineer under this
Article 1.6 shall not be restricted; modified or extended without written agreement of the
SMCRA and Architect/Engineer with. consent of the Contractor, which consent will not be
unreasonably withheld.
1.6.1.5 The Architect/Engineer shall review properly prepared, timely requests by the
Contractor for additional information about the Contract Documents. A properly prepared
request for additional about the Contract Documents shall be in a form prepared or approved
by the Architect/Engineer and shall include a detailed written statement that indicates the
Specific Drawings or Specifications in need of clarification and the nature of the clarification
requested.
1.6.1.6 If deemed appropriate by the Architect/Engineer, the Architect/Engineer shall on the
SMCRA's behalf prepare, reproduce and distribute supplemental Drawings and Specifications
in response to requests for information by the Contractor.
1.6.1.7 The Architect/Engineer shall interpret and decide matters concerning performance of
the SMCRA and Contractor under, and requirements of, the Contract Documents on written
request of either the SMCRA or Contractor. The Architect/Engineer's response to such
requests shall be made in writing within any time limits agreed upon or otherwise with
reasonable promptness.
1.6.1.8 Interpretations and decisions of the Architect/Engineer, shall be consistent with the
intent of and reasonably inferable from the Contract Documents and shall be in writing or in
the form of drawings. When making such interpretations and initial decisions, the
8
Architect/Engineer shall endeavor to secure faithful performance by both SMCRA and
Contractor, shall not show partiality to neither, and shall not be:' liable for the results of
interpretations or decisions so rendered in good faith.
1.6.1.9 The Architect/Engineer shall render initial decisions or claims, disputes or other
matters in question between . the SMCRA and Contractor as provided in the Contract
Documents. However, the Architect/Engineer's decisions on matters relating to aesthetic effect
shall be final if consistent with the intent expressed in the, Contract Documents.
1.6.2 Evaluations of the Work
1.6.2.1 The Architect/Engineer, as a representative of the SMCRA, shall visit the site at
intervals appropriate to the stage of the Contractor's operations, or as otherwise agreed by the
SMCRA and the Architect/Engineer in Article 1.8(1) to become' generally familiar with and to
keep the SMCRA informed about the progress and quality of the portion of the Work
completed, (2) to endeavor to guard the SMCRA against defects and deficiencies in the Work,
and (3) to determine in general if. the Work is being performed in a manner indicating that the
Work, when fully completed, will be in, accordance with the Contract Documents. However,
the Architect/Engineer shall not be required to make exhaustive or continuous on -site
inspections to check the quality or quantity of the Work.'. The Architect/Engineer shall neither
have control over or charge of, nor be responsible for, the construction means, methods,
techniques, sequences or procedures, or for safety precautions and programs. in connection
with the Work, since these are solely the Contractor's rights and responsibilities under the
Contract Documents.
1.6.2.2 The Architect/Engineer shall report to the SMCRA known deviations from the
Contract Documents and from . the most recent construction schedule submitted by the
Contractor. However, the Architect/Engineer shall not be responsible for the Contractor's
failure to perform the Work in accordance with the requirements of the Contract Documents.
The Architect/Engineer shall be responsible for the Architect/Engineer's negligent acts or
omissions, but shall not have control over or charge of and shall not be responsible for acts or
I missions of the Contractor, Subcontractors, or their agents or employees, or of any other
persons or entities performing portions of the Work.
1.6.2.3 The Architect/Engineer shall at all times have access to the Work wherever it is in
preparation or progress.
1.6.2.4 Except as other wise provided in this Agreement or when direct communications have
been specially authorized, the SMCRA shall endeavor to communicate with the Contractor
through the Architect/Engineer about matters arising out of or relating to the Contract
Documents. Communications by and with the. Architect/Engineer's team members shall be
through the Architect/Engineer.
1.6.2.5 The Architect/Engineer shall have authority to reject Work that does not conform to the
Contract Documents: Whenever the Architect/Engineer considers it necessary or advisable, the
Architect/Engineer will have authority to require inspection, or testing of the Work in
accordance with the provisions of the Contract Documents, whether or not such Work is
9
fabricated, installed or completed. However, neither this authority of the Architect/Engineer
nor a decision made in good faith either to exercise such ' authority shall give rise to duty or
responsibility of the ` Architect/Engineer to the Contractor, Subcontractors, material and
equipment suppliers, their agents or employees or other persons or entities performing portions
of the Work.
1.6.3 Certification of Payments to Contractor
1.6.3.1 The Architect/Engineer shall review and certify the amounts due the Contractor and
shall issue Certificates for Payment in such amounts. The Architect/Engineer's certification for
payment shall constitute a representation to the SMCRA, based on the Architect/Engineer's
evaluation of the Work as provide in Section 1.6.2 and on the data comprising the Contractor's
Application for Payment, that the Work has progressed to the point indicated and that, and to
the best of the Architect/Engineer's knowledge, information and belief, the quality of Work is
in accordance with the Contract Documents. The foregoing representations are subject (1) to
an evaluation of the Work for conformance with the Contract Documents' upon Substantial
Completion, (2) to results of subsequent test and inspections, (3) ' to correction of minor
deviations from the Contract Documents prior to completion, and (4) to specific qualifications
expressed by the Architect/Engineer.
1.6.3.2 The issuance of a Certificate for Payment shall not be a representation that the
Architect/Engineer has (1) made exhaustive or continuous on -site inspections to check the
quality, or quantity of the' Work, (2) reviewed construction means, methods, techniques,
sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and
material suppliers and other data requested by the SMCRA to substantiate the Contractor's
right to payment, or (4) ascertained how or for what purpose the Contractor has used money
previously paid on account of the Contract Sum.
1.6.3.3 The Architect/Engineer shall maintain a record of the Contractor's Applications for
Payment.
1.6.4 Submittals
1.6.4.1 The Architect/Engineer shall review and approve or take other appropriate action upon
the Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for
the limited purpose of checking fro conformance with information given and the design
concept expressed in the Contract. Documents. The Architect/Engineer's action shall be taken
with such reasonable promptness as to cause no delay in the Work or in the activities of the
SMCRA, Contractor or separate contractors, while allowing 'sufficient time in 'the
Architect/Engineer's professional judgment to permit adequate review. Review of such
submittals is not conducted for the purpose of determining the accuracy and completeness of
other details such. as dimensions' and quantities, or for substantiating, instructions for
installation or performance of equipment or systems, all of which remain the responsibility of
the Contractor as required by the Contract Documents. The Architect/Engineer's review shall
not constitute approval of safety precautions or, unless otherwise specifically stated by the
Architect/Engineer, of any construction means, methods, techniques, sequences or procedures.
The Architect/Engineer's' approval: of a specific item shall not, indicate approval of an
assembly of which the item is a component:
10
1.6.4.2 The Architect/Engineer shall maintain a record of submittals and copies of submittals
supplied by the Contractor in accordance with the requirements of the Contract Documents.
1.6.4.3 If professional design services or certifications by a design professional related to
systems, materials or equipment are specifically required of the Contractor by the Contract
Documents, the Architect/Engineer shall specify appropriate performance and design criteria
that such services must satisfy. Shop Drawings and other submittals related to the Work
designed or certified by the design professional retained by the; Contractor shall bear such
professional's written approval when submitted to the Architect/Engineer. The
Architect/Engineer shall be entitled to rely upon the adequacy, accuracy and completeness of
the services, certifications or approvals performed by such design professionals.
1.6.5 Changes in the Work
1.6.5.1 The Architect/Engineer shall prepare Change Orders and Construction Change
Directives for the Owner's approval and execution in accordance with the Contract
Documents. The Architect may authorize minor changes in the Work not involving an
adjustment in Contract Sum or an extension of the Contract Time which are consistent with the
intent of the Contract Documents. If necessary, the Architect/Engineer shall prepare, reproduce
and distribute Drawings and Specifications to describe Work to be added, deleted or modified,
as provided in Section 1.8.2.
1.6.5.2 The Architect/Engineer shall review properly prepared, timely requests by the SMCRA
or Contractor for changes in the Work, including adjustments to the Contract Sum or Contract
Time..A properly prepared request for a change in Work shall be accompanied by sufficient
supporting data and information to permit the Architect/Engineer to make a reasonable
determination without extensive investigation or preparation of. additional. drawings or
specifications. If the Architect/Engineer determines that requested changes in the Work, are not
materially different from the requirements of the Contract Documents, the Architect/Engineer
may issue an order for minor change in the Work or recommend to the SMCRA that the.
requested change be denied.
1.6.5.3 If the Architect/Engineer determines that implementation of the requested changes
would result in a material change to the Contract that may cause an adjustment in the Contract
Time or Contract Sum, the Architect/Engineer shall make a recommendation to the SMCRA,
who may authorize further. investigation of such change. Upon such authorization, and based
upon information furnished by the Contractor, if any, the Architect/Engineer shall estimate the
additional cost an time that. might result from such change, including any additional costs
attributable to a Change in Services of the Architect/Engineer. With the SMCRA's approval,
the Architect/Engineer shall incorporate those estimates into a Change Order or other
appropriate documentation for the SMCRA's execution or negotiation with the. Contractor.
1.6.5.4 The Architect/Engineer shall maintain records relative to changes in the Work.
11,.
1.6.6 Project Completion
1:6.6.1 The Architect/Engineer shall conduct inspections to determine the date or dates of
Substantial Completion and the date of final completion, shall receive from the Contractor and
forward to the SMCRA, for the SMCRA's review and records,' written warranties and related
documents required by the Contract Documents and assembled by the Contractor, and shall
issue a final Certificate for Payment based upon a final inspection indicating the Work
complies with the requirements of the Contract Documents.
1.6.6.2 The Architect/Engineer's inspection shall be conducted with the SMCRA's Designated
Representative to check conformance of the Work with the requirements of the Contract
Documents and to verify the accuracy and completeness of the list submitted by the Contractor
of Work to be completed or corrected.
1.6.6.3 When the Work is found to be substantially complete, the Architect/Engineer shall
inform the SMCRA about the balance of the Contract Sum remaining to be paid the
Contractor, including any amounts needed to pay for final completion or correction of the
Work.
1.6.6.4 The Architect/Engineer shall receive from the Contractor and forward to the Owner (1)
consent of surety or sureties, if any, to reduction in or partial release of retainage or the making
of final payment and (2) affidavits, receipts, releases and waivers of liens or bonds
indemnifying the SMCRA against liens.
Article 1.7 Facility Operation Services
1.7.1 The Architect/Engineer shall meet with the SMCRA or the SMCRA's Designated
Representative promptly after Substantial Completion to review the need for facility operation
services.
1.7.2 Upon request of the SMCRA, and prior to the expiration of one year from the date of
Substantial Completion, the Architect/Engineer shall conduct a meeting with the SMCRA and
the SMCRA's Designated Representative to review the facility operations and performance
and you make appropriate recommendations to the SMCRA.
Article 1.8 Schedule of Services
1.8.1 Design and Contract Administration Services beyond the following limits shall be
provided by the Architect as a Change in Services in accordance with Section
.1 up to ( ) reviews of each Shop Drawing, Product Data item,
Sample and similar submittal of the Contractor.
.2 up to ( ) visits to the site by the Architect over the duration
Of the Project during construction.
.3 up to ( ) inspections for any portion of the Work to
Determine whether such portion of the Work is substantially complete in
accordance with.the requirements of the Contract Documents
.4 up to ( ) inspections for any portion of the Work to
Determine final completion.
12
1.8.2 The following Design and Contract Administration Services shall be provided by the
Architect/Engineer.as a'Change in Services
.1 review of a Contractor's submittal out of sequence from the submittal schedule
agreed to by the Architect/Engineer;
.2 responses to the Contractor's request for information where such information
is available to the Contractor from a careful study and comparison of the
Contract Documents, field conditions, other correspondence or documentation;
.3 Change Orders and Construction Change Directives requiring evaluation of
proposals, including the preparation or revision of Instruments of Service;
.4 providing consultation concerning replacement of Work resulting from fire or
other cause during construction;
.5 evaluation of an extensive number of claims submitted by the SMCRA's
consultants, the Contractor or'others in connection with the Work.
.6 evaluation of substitutions proposed by the SMCRA's consultants or
contractors and making subsequent revisions to Instruments of Service
resulting therefrom;
.7 preparation of design and documentation for alternate bid or proposal requests
proposed by the Owner;
.8 Contract Administration Services provide 60 days after the date of Substantial
Completion of the Work.
1.8.3 The Architect/Engineer shall furnish or provide the following services only if
specifically designated:
Services
Responsibility
(Architect, Owner
Not Provided)
Location of
Service Description
.1 Programming
.2 Land Survey Services
.3 Geotechnical Services
.4 Space Schematics /Flow Diagrams
.5 Existing Facilities Survey
.6 Economic Feasibilities Study
.7 Site Analysis and Selection
.8 Environmental Studies and Reports
.9 Owner- Supplied Data Coordination
.10 Schedule Development and Monitoring
.11 Civil Design
.12 Landscape Design
.13 Interior Design
.14 Special Bidding or Negotiation
.15 Value Analysis
.16 Detail Cost Estimating
.17 On -Site Project Representation
.18 Construction Management .
.19 Start-Up Assistance
.20 Record Drawings
.21 Post - Contract Evaluation
.22 Tenant- Related Services
Proposal Requirements
General Instructions
A. Respondents should carefully read the information contained herein and submit a
complete response to all requirements and questions as directed.
B. Proposals and any other information submitted by Respondents in response to this
Request for Qualifications/Proposal shall become the property of the SMCRA.
C. The SMCRA will not provide compensation to Respondents for any expenses incurred by
the Respondent(s) for proposal preparation or for any demonstrations that may be made,
unless otherwise expressly stated or required by law. Respondents submit proposals at
their own risk and expense.
D. Your proposal should be prepared simply and economically, providing a straightforward,
concise description of your firm's ability to meet the requirements of this request.
Emphasis should be on completeness, clarity of content, responsiveness to the
requirements, and an understanding of SMCRA's needs.
E. SMCRA makes no guarantee that an award will be made as a result of this request,
and reserves the right to accept or reject any or all proposals, waive any formalities or
minor technical inconsistencies, or delete any item/requirements from this request or
resulting contract when deemed to be in the SMCRA's best interest. Representations
made within the proposal will be binding on responding firms. The SMCRA will not be bound
to act by any previous communication or proposal submitted by the firms other than this
request.
F. Failure to comply with the requirements contained in this Request for
Qualifications/Proposal may result in the rejection of your proposal.
Preparation and Submittal Instructions
A. Qualifications
Describe the company, its competencies and experience, as well as education and
experience of each team member and emphasize experience relevant to the
assignment.
Describe the roles of each proposed team member.
Provide relevant samples of work and references.
B. Work Product
• Describe your approach to determining the level of detail of Design Guidelines that
you would recommend and how you will ensure that SMCRA's goals are met..
• Describe the proposed scope of work required to complete the project, including
timelines.
15
• Describe how proposal addresses and maximizes fulfillment of the SMCRA's project
goals.
• Page Size, Binding and Dividers
Proposals must be submitted. on letter -size (8 -1/2" x 11 ") paper in a bound format.
Preprinted material should be referenced in the proposal and included as labeled
attachments. Sections should be divided by tabs for ease of reference.
C. Business Terms
• Provide a breakdown of the proposed milestone based on your work plan and the roles
of the team members.
D. Evaluation Criteria
Each proposal will be evaluated on the following criteria:
• Qualifications
• Relevant Experience
• Demonstrated understanding of the SMCRA's goals.
• Quality of proposal materials and presentation.
• Other factors as appropriate.
Table of Contents
The proposal shall have a Table of Contents with page number references. The Table of
Contents shall contain sufficient detail to facilitate easy reference of the sections of the
proposal as well as separate attachments. Supplemental information and attachments
included by your firm should be clearly identified in the Table of Contents and provided
as a separate section.
Format
All pages of the proposal should be numbered sequentially in Arabic numerals (1, 2, 3,
etc.) Attachments should be numbered or referenced separately.
The submission response should be organized in the following format:
1. Table of Contents
2. Cover Letter (optional)
3. Section 7 - Pricing Schedule (Stamped Confidential)
4. Section 8 - Respondent Questionnaire
5. Supplemental Information
Number of Copies
Submit a total of number written (20) complete copies of the entire response.
16
Submission
1. All copies of the proposal must be submitted and received in SMCRA Office on or before
Monday, January 30, 2006, 4:00 PM and delivered to:
The SMCRA
6130 Sunset Drive
Miami, Florida 33143
2. The materials submitted must be enclosed in a sealed envelope (box or
container); the package must show clearly. the submittal deadline; the RFQ/RFP
number must be clearly visible; and name and the return address of the
Respondent must be clearly visible.
3. Late proposals properly identified will be returned to Respondent unopened.
Late proposals will not be considered under any circumstances.
4. Telephone proposals are not acceptable.
5. Facsimile ( "FAX ") proposals are not acceptable.
Withdrawal or Modification
No proposal may be changed, amended, modified by telegram or otherwise, after the
same has been submitted or filed in response to this solicitation, except for obvious
.errors in extension. However, a proposal may be withdrawn and resubmitted any
prior to the time set for receipt of proposals. No proposal may be withdrawn after the
submittal deadline without approval by the SMCRA, which shall be based on Respondent's
submittal, in writing, of a reason acceptable to the SMCRA.
Validity Period
Proposals are to be valid for SMCRA's'acceptance for a minimum of 90 days from the
submittal deadline date to allow time for evaluation, selection, and any unforeseen
delays. Proposals, if accepted, shall remain valid for the life of the Contract.
Pricing Schedule
A. Respondent must complete a Pricing Schedule.
B. Pricing reflects the full Scope of Work defined in the proposal; inclusive of all associated
cost for delivery, labor, insurance, taxes, overhead, and profit, or as otherwise defined, as
appropriate.
17
C. The SMCRA will not recognize or accept any charges or fees to perform this work that are
not specifically stated in the Respondent's proposal.
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A-
2001
Making our Neighborhood a Great Place to Lhp- Work and Play"
To: Honorable Chair and Date: December 12, 2005
SMCRA Board Members
From Maria Davis - ITEM No. V
Executive Director PURCHASE OF PROPERTIES
FROM GRAHAM HANOVER,
INC.
RESOLUTION
A RESOLUTION. OF THE SOUTH MIAMI COMMUNITY
REDEVELOPMENT AGENCY ( SMCRA) RELATING TO REAL PROPERTY;
AUTHORIZING THE PURCHASE OF 6442 SW 59" PLACE, BEARING
FOLIO NO.: 09- 4025- 010 -0180 AND 6443 SW 60" AVENUE, SOUTH MIAMI,
BEARING FOLIO NO.: 09 -4025- 010 -0050; AND PROVIDING AN EFFECTIVE
DATE.
BACKGROUND
During the October 10, 2005 SMCRA Meeting, the Board authorized the Executive
Director to purchase from the Graham Hanover, Inc. two (2) properties for the purpose
of assembling land to implement the Madison Square Development Project. Attached is
purchase and sale agreement for the purchase of 6442 SW 591h Place, South Miami,
Florida, (Folio No.: 09- 4025 -010 -0180) and 6443 SW 60th Avenue, South Miami,
Florida, (Folio No.: 09- 4025- 010 -0050) from Graham Hanover, Inc. for a contracted
amount of $730,000.00, via financing approval. within 60 days of execution of
agreement.
As part of the attached resolution, authorization will also be granted to the Executive
Director to advance payments to Graham Hanover, Inc., for payment of outstanding
utility invoices including $1,639.57 to Miami- Dade.County Water and Sewer, $693.48
to Florida Power and Light and expenses for the repair from damage suffered during
Hurricane Katrina. The Board previously authorized the Executive Director to expend
up to $10,000 to repair the roof. Actual expenditures-to repair the roof were $6,750.00
and an additional $1,264.00 was needed to provide temporary housing to residents
during the repair of the roof. The above referenced payments shall be credited against
the final purchase price of $730,000.00. As a result of these advanced payments, the
purchase price will be $719,652.95.
Pending closing on the purchase, the payments advanced by SMCRA in the total
amount of $10,347.05 shall be secured by a Promissory Note due on demand and
Mortgage which shall be signed by a duly authorized representative of Graham
Hanover, Inc. and shall be recorded as a lien against the property (See Attached
Addendum to Purchase Agreement).
Approval of the attached resolution will enable the SMCRA to the purchase 6442 SW
59t Place, South Miami, Florida (Folio No.: 09- 4025- 010 -0180) and 6443 SW 60t1i
Avenue, South Miami, Florida (Folio No.:. 09- 4025- 010 -0050) from Graham Hanover,
Inc. for a final amount of $730,000.00 and will authorize approval for an advance to
Graham Hanover, which shall act as a mortgage on the property.
RECOMMENDATION
It is recommended that the attached resolution and the addendum to purchase and sale
agreement be approved.
Attachments:
Resolution
Purchase and Sale Agreement
Addendum to Purchase and Sale Agreement
MD/DOD /SD
MCGRUFFIPLANNINGIC R A\Purchase of Graham Hanor Properties.doc
1 RESOLUTION NO.
2
3 A RESOLUTION OF THE SOUTH MIAMI COMMUNITY
4 " !: REDEVELOPMENT AGENCY ( SMCRA) 'RELATING TO
5 REAL PROPERTY; AUTHORIZING THE PURCHASE OF
6 6442 SW 59" PLACE, BEARING FOLIO NO.: 09- 4025 -010-
7 0180, AND 6443. SW 60" AVENUE, SOUTH MIAMI, BEARING
8 FOLIO NO.: 09- 4025 -010 -0050; AND PROVIDING, AN:'', ;
9 EFFECTIVE 'DATE.
10
11 WHEREAS, the South Miami Community Redevelopment Agency
12 ( SMCRA) desires to purchase from Graham Hanover, Inc. the following parcels:
13 6442 SW 59h Place, South Miami, Florida, bearing Folio No'.:' 09 -4025- 010 -0180
14 and 6443 SW 60'h Avenue, South Miami, Florida, bearing Folio` No.: 09 -4025-
15 010 -0050; and ,
16
17 WHEREAS, SMCRA has authorized a final purchase price of $730,000.00;
18 and,
19
20 WHEREAS, the SMCRA agrees as part of the purchase and sale agreement
21 to provide for an addendum to the agreement to allow for an advance of funds to
22 Graham Hanover in order for Graham Hanover to pay certain utilities and make
23 certain repairs to the buildings located on the parcels; and,
24
25 NOW THEREFORE BE IT RESOLVED BY THE SOUTH MIAMI
26 COMMUNITY REDEVELOPMENT AGENCY;
27
28 Section 1. The South Miami Community Redevelopment Agency
29 ( SMCRA) approves the attached purchase and sale agreement for the purchase of
30 6442 SW 59`h Place, South Miami, Florida, bearing Folio No.: 09- 4025- 010 -0180
31 and 6443 SW 60th Avenue, South Miami, Florida, bearing Folio No.: 09 -4025-
32' 010 -0050 from Graham Hanover, Inc.; which contract shall be for $730,000.00,
33 via financing approval within 60 days of execution of agreement; and authorizing
34 the attached addendum to the purchase and sale agreement providing for an
35 advance to Graham Hanover, which advance shall act as a mortgage on the
36 property.
37
38 Section 2. This resolution shall take effect immediately upon approval.
39
40
Additions shown by underlining and deletions shown by ever-st+ikifi.
Addendum 1 to purchase and sale agreement
Between the South Miami Community Redevelopment Agency ( SMCRA)
and .Graham Hanover, Inc. -to purchase the property
known as: 6442 SW 59th Place; South Miami, Florida,
bearing Folio No.: '09 -4025- 010 -0.180
and
6443 SW 60th Avenue, South Miami, Florida,
bearing Folio No.: 09-4025-010-0050,
NOW THEREFORE, in consideration of the sum of $10.00, the
mutual promises and covenants contained in this contract, and for other good
and valuable consideration, the receipt and legal sufficiency of which is
acknowledged by both parties, the' parties agree as follows.
As further consideration for the purchase .of the above referenced
parcels the SMCRA agrees to advance to. Graham Hanover, Inc., the
following payments, which payments, shall be credited against the purchase
price of $730,000.00. The SMCRA shall advance to Graham Hanover, Inc.
$1,639.57 to pay the outstanding Miami -Dade County Water and Sewer
Invoice issued against the subject properties; $693.48 in Florida Power and.
Light invoices issued against the subject properties; and shall advance to
,.Graham Hanover, Inc. $6;750.00 toward the cost of repairing the roof of the
subject property,_ which roof was damaged during the Hurricane Katrina and
Wilma storm events and $1264.00 to temporarily house residents during the
repair of the roof. In total, the SMCRA shall advance $10,347.05 to Graham
Hanover, Inc., which payments shall reduce the final purchase price of the
property to $719,652.95.
Pending closing on the purchase, the payments advanced by SMCRA in the
total, amount of $10,347.05 shall be secured by 'a Promissory Note due on
demand and Mortgage which shall be i signed by a duly authorized
representative of Graham Hanover, Inc. and which shall be recorded as a
lien against the property. In. the event that. the purchase of the property fails
to occur through no fault of SMCRA, then, if the $10,347.05 is not repaid to
SMCRA upon demand in accordance with the Promissory Note, then the
Mortgage shall be foreclosed under Florida Law.