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06-13-05Eve Boutsis Maria Davis Maria M. Menendez SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY CRA Meeting Meeting date: June 13, 2005 Next Meeting Date: July 18, 2005 Phone: (305) 668 -7236 Time: 6:30 PM 6130 Sunset Drive, South Miami, FL City of South Miami Ordinance No. 10 -00 -1712 requires all lobbyists before engaging in any lobbying activities to register with the City Clerk and pay an annual fee of $125.00. This applies to all persons who are retained (whether paid or not) to represent a business .entity or organization to influence "City" action. "City" action is broadly described to include the ranking and selection of professional consultants, and virtually all - legislative, quasi- judicial and administrative action. It does not apply to not -for- profit organizations, local chamber and merchant groups, homeowner associations, or trade associations and unions. CALL TO ORDER: A. ROLL CALL: B. INVOCATION: C. PLEDGE OF ALLEGIANCE: COMMUNITY REDEVELOPMENT AGENCY 1 AGENDA - June 13, 2005 '1111,7777774� 2001 Chair Mary Scott Russell CRA General Counsel Vice Chair Velma Palmer CRA Executive Director Member Randy G. Wiscombe CRA Secretary Member Marie Birts- Cooper Member Craig Z. Sherar Member Nancy Cobb Member Dr. Anna Price Eve Boutsis Maria Davis Maria M. Menendez SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY CRA Meeting Meeting date: June 13, 2005 Next Meeting Date: July 18, 2005 Phone: (305) 668 -7236 Time: 6:30 PM 6130 Sunset Drive, South Miami, FL City of South Miami Ordinance No. 10 -00 -1712 requires all lobbyists before engaging in any lobbying activities to register with the City Clerk and pay an annual fee of $125.00. This applies to all persons who are retained (whether paid or not) to represent a business .entity or organization to influence "City" action. "City" action is broadly described to include the ranking and selection of professional consultants, and virtually all - legislative, quasi- judicial and administrative action. It does not apply to not -for- profit organizations, local chamber and merchant groups, homeowner associations, or trade associations and unions. CALL TO ORDER: A. ROLL CALL: B. INVOCATION: C. PLEDGE OF ALLEGIANCE: COMMUNITY REDEVELOPMENT AGENCY 1 AGENDA - June 13, 2005 ITEMS FOR THE BOARD'S CONSIDERATION: 1. Approval of Minutes - May 9, 2005 Board Meeting 2. Executive Director's Report: A. Annual Audit Report Presented By Caballero & Castellanos, P.L. B. Monthly Budget Report (April & May 2005) C. Update on joint effort between CRA & CAA relating to Madison Square Mixed- Use Project D. Wounded Healers Report 3. General Counsel's Report PUBLIC COMMENTS (5- minute limit) CONSENT AGENDA 4. A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY RELATING TO ATTORNEY'S FEES; APPROVING ATTORNEY'S FEES FOR NAGIN GALLOP FIGUEREDO, P.A., IN THE AMOUNT OF $4,271.83, CHARGING THE AMOUNT TO ACCOUNT NO. 610 - 1110 - 564- 31 -20, PROFESSIONAL SERVICES ACCOUNT; AND $718.46 CHARGING THE AMOUNT TO ACCOUNT NO. 610- 1110 - 583 -61- 10 LAND ACQUISITION ACCOUNT: PROVIDING AN EFFECTIVE DATE. (A RESOLUTION APPROVING ATTORNEY'S FEES FOR NAGIN GALLOP FIGUEREDO, PA IN THE AMOUNT OF $4,271.83 CHARGING THE AMOUNT TO THE PROFESSIONAL SERVICES ACCOUNT W/ BALANCE OF $24,588.80 AFTER PAYMENT & CHARGING $718.46 TO THE LAND ACQUISITION ACCOUNT W/ BALANCE OF $219,271.54 AFTER PAYMENT.) RESOLUTION(S) 5. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY (SMCRA) RELATING TO REAL PROPERTY; AUTHORIZING THE SALE VIA QUIT CLAIM DEED OF THE PROPERTY HAVING PROPERTY FOLIO IDENTIFICATION NUMBER 09- 4025 - 010 -0560 AND THE BELOW LEGAL DESCRIPTION TO MS. THERESA SAWYER FOR $10,000, AND AUTHORIZING THE PLACEMENT OF A DEED RESTRICTION ON THE PROPERTY, WHICH COVENANT AND DEED RESTRICTION PRECLUDES COMMUNITY REDEVELOPMENT AGENCY 2 AGENDA - June 13, 2005 DEVELOPMENT OF THE PROPERTY; AND PROVIDING AN EFFECTIVE DATE. (A RESOLUTION AUTHORIZING THE SALE VIA QUIT CLAIM DEED OF THE PROPERTY HAVING FOLIO IDENTIFICATION NUMBER 09- 4025 - 010 -0560 AND THE BELOW LEGAL DESCRIPTION TO MS. THERESA SAWYER FOR $10,000 & AUTHORIZING THE PLACEMENT OF A DEED RESTRICTION ON THE PROPERTY WHICH COVENANT AND DEED RESTRICTION PRECLUDES DEVELOPMENT OF THE PROPERTY) 6. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY AUTHORIZING THE EXECUTIVE DIRECTOR TO ENTER INTO A CONTRACT WITH INVESTOR'S RESEARCH ASSOCIATES FOR THE PURPOSE -OF PROVIDING APPRAISALS OF TWENTY ONE (21) PROPERTIES WHICH NEED TO BE ACQUIRED FOR THE CRA SINGLE FAMILY INFILL HOME OWNERSHIP PROGRAM AND THE MADISON SQUARE DEVELOPMENT PROJECT AND AUTHORRIZING THE EXCUTIVE DIRECTOR TO DIBURSE 7,500 TO INVESTORS RESEARCH ASSOCIAES CHARGING THE AMOUNT TO 610 -1110- 583- 61 -10, LAND ACQUISTION ACCOUNT; PROVIDING AN EFFECTIVE DATE. (A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO ENTER INTO A CONTRACT WITH INVESTOR'S RESEARCH ASSOCIATES FOR THE PURPOSE OF PROVIDING APPRAISALS OF TWENTY ONE PROPERTIES WHICH NEED TO BE ACQUIRED FOR THE CRA SINGLE FAMILY INFILL HOME OWNERSHIP PROGRAM & THE MADISON SQUARE DEVELOPMENT PROJECT & AUTHORIZING DISBURSEMENT OF $7,500 TO BE CHARGED TO THE LAND ACQUISITION ACCT W/ BALANCE OF $211,771.54 AFTER PAYMENT) 7. A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY RELATING TO CAPITAL IMPROVEMENTS; AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE $20,000 TO MATCH MIAMI DADE COUNTY'S COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR THE CHURCH STREET IMPROVEMENTS PROJECT PHASE II CHARGING THE AMOUNT TO ACCOUNT NO. 610 - 1110 - 513- 99 -00, CAPITAL IMPROVEMENT ACCOUNT; PROVIDING AN EFFECTIVE DATE. (A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE $20,000 TO MATCH MIAMI DADE COUNTY'S COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR THE CHURCH STREET IMPROVEMENTS PROJECT PHASE II CHARGING THE AMOUNT TO THE CAPITAL IMPROVEMENT ACCOUNT W/ BALANCE OF $9,600 AFTER PAYMENT.) BOARD COMMENTS ADJOURNMENT SPEAKERS PLEASE TAKE NOTICE THAT SECTION 2 -2. I (k) (2) OF THE CODE OF ORDINANCES PROVIDES THAT "ANY PERSON MAKING PERSONAL IMPERTINENT, OR SLANDEROUS REMARKS OR WHO SHALL BECOME BOISTEROUS WHILE ADDRESSING THE COMMISSION SHALL BE FORTHWITH BARRED FROM FURTHER AUDIENCE BEFORE THE COUNCIL BY THE PRESIDING OFFICER, UNLESS PERMISSION TO CONTINUE BE GRANTED BY A MAJORITY VOTE OF THE COMMISSION." PURSUANT TO FLA STATUTES 286.0105, "THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT COMMUNITY REDEVELOPMENT AGENCY 3 AGENDA - June 13, 2005 FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS NOTICE DOES NOT CONSTITUTES CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE INADMISSIBLE OR IRRELEVANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE ALLOWED BY LAW. COMMUNITY REDEVELOPMENT AGENCY t� AGENDA - June 13, 2005 1 2 3 4 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 y r 20 01 a DRAFT SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY MINUTES MAY 91 2005 CALL TO ORDER: The South Miami Community Redevelopment Agency met in regular session on Monday, May 9, 2005 beginning at 6:35 p.m., in the City Commission Chambers, 6130 Sunset Drive. A. ROLL CALL: The following members of the CRA Board were present: Vice Chair Velma Palmer and Members Randy G. Wiscombe, Marie Birts- Cooper, Craig Z. Sherar and Dr. Anna Price. Member Nancy Cobb arrived at 6:37 p.m. Chairperson Mary Scott Russell was absent. Also in attendance were: CRA General Counsel Eve Boutsis, CRA Executive Director Maria Davis, Planning Director Don O'Donniley, CRA Program Coordinator James McCants and Deputy City Clerk Nkenga Payne. B. INVOCATION: The invocation was delivered by Member Birts- Cooper. C. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited in unison. ITEMS FOR THE BOARD'S CONSIDERATION: 1. Approval of Minutes • April 18, 2005 Moved by Member Wiscombe, seconded by Member Sherar to approve the minutes as presented. Motion passed by a 5 -0 vote. COMMUNITY REDEVELOPMENT AGENCY MINUTES - May 9, 2005 Member Wiscombe: Yea Member Sherar: Yea Member Birts- Cooper: Yea 1 1 Member Price: Yea 2 Member Cobb: not present 3 vice Chair Palmer: Yea 4 Chair Russell: absent 5 6 2. Executive Director's Report: 7 8 • OCED Guidelines / Rickert Glasgow, Director, Community 9 Development & Builders Division of OCED & Coordinator 10 for CRA Programs it 12 Mr. Glasgow came before the Board to explain how CDBG funds 13 are used. There are five categories of funding that they are 14 able to fund under this legislature. They are Capital 15 Improvements, Economic Development, Housing, ESG Program and 16 Social Services. With respect to the South Miami Strip Mall 17 (Madison Square) Project, they were able to fund the project 18 because it includes both the economic development and housing 19 elements, because it can generate jobs and housing to the low 20 and moderate income residents in the community. 21 22 Member Sherar said that he wants everything that was 23 submitted and has to do with this project. 24 25 After much discussion, Ms. Davis requested time to do a 26 full plan for the Board so that all questions could be answered. 27 28 29 • Plan Update 30 31 Ms. Davis stated that the county commission passed the Plan 32 with the condition that we come up with a plan to bond out 33 within two years. 34 35 Ms. Davis mentioned that the budget was supposed to be 36 presented to the County Commission tomorrow, but because it was 37 deferred at the last meeting she requested the County to pull 38 the item because right now they have the old budget. Ms. Davis 39 said that she was uncomfortable going forward at all with the 40 old budget because it did not parallel the new Plan. The County 41 agreed to pull the item until she gets the new budget to them. 42 43 Ms. Davis introduced the new grant writer Ms. Joanna Revelo 44 to the Board. She is being shared between the City and the CRA 45 budgets. 46 47 BOARDS CONCERNS 48 49 Member Sherar said that bus benches can be put on SW 62nd 50 Avenue. COMMUNITY REDEVELOPMENT AGENCY 2 MINUTES - May 9, 2005 1 2 Ms. Davis stated that bus benches can be put on 62nd Avenue 3 but not the bus shelters. 4 5 3. General Counsel's Report 6 7 Ms. Boutsis said that she has been contacting various 8 owners of the vacant lots around Madison Square. Mr. O'Donniely 9 and Ms. Boutsis had a meeting with the family of the property 10 owner of two different properties. She will set up another 11 meeting to see if they can negotiate the purchase of those two 12 lots and she is working on the others. 13 14 PUBLIC COMMENTS 16 Sharon McCain made several comments regarding the budget. 17 She stated that making amendments to the budget in the middle of 18 the budget year violates the City charter. 19 20 Jay Beckman made comments about doing projects backwards. 21 He stated that there should be proper planning before money is 22 spent on projects. 23 24 Cathy McCann made comments regarding the budget and the 25 Madison Square project. 26 27 CONSENT AGENDA 28 (NONE) 29 30 RESOLUTION(S) 31 32 4. A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY 33 REDEVELOPMENT AGENCY ( SMCRA) AUTHORIZING THE SMCRA TO 34 PETITION THE COUNTY TO TRANSFER THE COUNTY'S REVERSIONARY 35 INTEREST FOR SEVERAL LOTS LOCATED IN SOUTH MIAMI TO THE 36 SMCRA; PROVIDING AN EFFECTIVE DATE. 37 (Board Member Sherar) 38 39 Moved by Member Sherar, seconded by Member Cobb to approve this 40 item. 41 42 Minister Alfredia Miller of Destiny addressed the board 43 regarding their status regarding the parking lot. She stated 44 that Destiny Corporation has been reinstated, they currently 45 have drawings on the board and they should be completed soon. 46 Destiny is asking to have more time to get the things done with 47 the property that is required. 48 COMMUNITY REDEVELOPMENT AGENCY 3 MINUTES - May 9, 2005 1 Ms. Boutsis explained that the CRA Board is not asking to 2 take away the property. This resolution is for the CRA to have 3 control of the reversionary interest instead of the County, so 4 that the decision for South Miami properties stays within South 5 Miami. 6 7 Minister Miller stated that it is their hope that the lots 8 deeded to Destiny be used for the purpose that it was awarded 9 for. 10 11 Member Sherar explained his rationale for this resolution 12 which is for the City to control what happens to that property 13 in the future, not the County. It is not an issue whether or 14 not Destiny is doing what they're supposed to be doing because 15 that's a whole different debate. 16 17 Member Wiscombe said that this can be perceived as the 18 property being taken, that is why the Board wanted the Mayor to 19 talk with Rev. Whipple personally to get his input on this. His 20 feeling is that we are not working collaboratively with the 21 church. 22 23 Destiny representatives stated that they have not been 24 sitting on their hands, at one point they tried to put portables 25 on the lot but they couldn't because they are not zoned for that 26 and they could not get the rezoning. They have ran into other 27 obstacles that the City may not be aware of and it is their best 28 interest if the County keeps the interest. 29 30 Member Price said that if she was Destiny she would feel 31 better with the County having the reversionary interest rather 32 than the CRA. As a part of the Board she doesn't believe that 33 is the case. However, she is voting against this resolution. 34 35 Member Cobb stated that she lives a few blocks from the 36 church and she is concerned that lots are vacant and nothing is 37 being done. The people in the community complain about there 38 not being any businesses in the community and the Destiny lots 39 are a perfect place for development. She is in support of this 40 resolution. 41 42 Member Birts - Cooper said that she is against this 43 resolution and she is happy that Destiny Human Services has 44 reinstated their company. She is sure what Destiny have in mind 45 for the lots will benefit the community. 46 47 Member Wiscombe said that maybe some good will come of this 48 resolution because it will get the church to move on this and 49 pursue it more aggressively. He knows that there was a plan in 50 place and sometimes churches have money problems. However, the COMMUNITY REDEVELOPMENT AGENCY 4 MINUTES - May 9, 2005 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 CRA can collaborate and work with them to get the job done and we haven't done that. He understands the intent, but he can't support this resolution right now. Member Sherar said that Destiny promised eight years ago that they will do something with the lots. He stated that Mt. Nebo should have come to CRA for help, but they didn't. If the church is allowed to keep the property, you are rewarding bad behavior. If they lack the will and the resources to fill out a form and send it back to Tallahassee, maybe you lack the will and the resources to do what you promise to do. We could have had seven families in homes instead of a parking lot. Vice Chair Palmer stated she noticed that this property was given in 1997 to Destiny and five focuses was identified for the property. For whatever reasons they did not do what they intended to do. Somewhere along the line they lost there status, but now they have it back. As she understands this resolution, the intent of it is not for the City to own it, but the City will have the deed to it, not that it is going to be taken away from the church. At this point we don't know what the County will do as far as this property goes. Vice Chair Palmer stated that the Pastor should have met with the Mayor. The bottom line is, the Mayor and the Board have counsel to speak on their behalf from time to time. Ms. Boutsis said that when today she advised him of this would like to speak with him. she spoke with the Rev. Whipple meeting and also that the Mayor Ms. Davis stated that the Mayor did try to call the Pastor and couldn't get in touch with him. Vice Chair Palmer said that it is very important that the Mayor, Rev. Whipple and the attorney have a meeting regarding this matter. Vice Chair Palmer, seconded by Member Sherar moved to defer this item. Member Wiscombe: nay Member Sherar: yea Member Birts- Cooper: nay Member Cobb: yea Member Price: nay Vice Chair Palmer: yea Chair Russell: absent The motion to defer failed 3 -3. COMMUNITY REDEVELOPMENT AGENCY 5 MINUTES - May 9, 2005 1 2 3 The motion to approve the resolution failed 2 -4. 4 5 Member Wiscombe: nay 6 Member Sherar: yea 7 Member Birts- Cooper: nay 8 Member Cobb: yea 9 Member Price: nay 10 Vice Chair Palmer: nay 11 Chair Russell: absent. 12 13 14 CRA 16 -05 -163 15 5. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT 16 AGENCY (SMCRA) , RELATING TO AMENDMENT OF 2004 -2005 FISCAL 17 YEAR BUDGET; APPROVING AND ADOPTING THE RECOMMENDATIONS OF 18 THE EXECUTIVE DIRECTOR TO TRANSFER LINE ITEMS IN THE BUDGET 19 AS SET FORTH IN THE ATTACHED ITEMIZED LIST PURSUANT TO 20 ARTICLE IV F(1) OF THE CITY CHARTER AS OF THE END OF THE 21 BUDGET YEAR ENDING SEPTEMBER 30, 2005, AND AUTHORIZING THE 22 EXECUTIVE DIRECTOR TO TAKE SUCH MEASURES AS ARE NECESSARY 23 TO ACCOMPLISH THOSE TRANSFERS; AND PROVIDING AN EFFECTIVE 24 DATE. 25 (Executive Director) 26 27 Moved by Member Wiscombe, seconded by Member Birts- Cooper 28 approve this item. Motion passed by a 6 -0 vote. 29 30 Ms. Davis explained that this is the proposed amended 31 budget. The original budget was prepared in October and the 32 Plan Amendment took almost six months to complete. The original 33 budget did not reflect the Plan. There were many line items in 34 the original budget that didn't pertain any longer. It was very 35 difficult to understand. Now that we have a Plan, we have to 36 have a budget that reflects the Plan. 37 38 Mr. Oshikoya explained that the section of the charter we 39 use to amend the budget is the first sentence of Article 4 40 Section F 1. The first sentence states that you can transfer 41 funds within a department at any time during the fiscal year, 42 and that's what we are doing here. The second sentence is you 43 can only transfer funds from one department to another 44 department within the last three months of the fiscal year. 45 However, you can transfer within your own departmental budgets 46 and that's what we did with the CRA. 47 48 Ms. Boutsis said for further clarification look at section 49 11 under Article 2, it defines department. The CRA is its own 50 department. COMMUNITY REDEVELOPMENT AGENCY 6 MINUTES - May 9, 2005 to 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 Ms. Davis said that when the Plan was amended the budget did not reflect what was required in the Plan. What we did is transferred dollars into various line items that are in accordance with the Plan. Ms. Davis wanted to make it perfectly clear that the cash carry forward in the CRA is extremely problematic for the TIFF committee. We should not have a cash carry forward. In the general fund you need a cash reserve. In the CRA budget we allocated those cash carry forward dollars in accordance with the Plan. Ms. Davis explained to the Board how to read the budget. Member Sherar moved that all Land Acquisition be placed into 610 -1110- 583- 61 -10, seconded by Vice Chair Palmer. Member Wiscombe: yea Member Sherar: yea Member Birts- Cooper: yea Member Price: yea Member Cobb: yea Vice Chair Palmer: yea Chair Russell: absent The motion was approved by 6 -0 vote. After the discussion the motion to approve this resolution passed by a 6 -0 vote. Member Wiscombe: Member Sherar: Member Birts- Cooper: Member Cobb: Member Price: Vice Chair Palmer: Chair Russell: BOARD COMMENTS yea yea yea yea yea yea absent. Each Board member was afforded an opportunity for comments. COMMUNITY REDEVELOPMENT AGENCY MINUTES - May 9, 2005 ADJOURNMENT 7 1 2 3 4 5 6 7 8 9 10 11 1.2 13 14 There being no further business to come before this Body, the meeting was adjourned at 9:01 p.m. Attest: Maria M. Menendez CRA Secretary COMMUNITY REDEVELOPMENT AGENCY MINUTES - May 9, 2005 Approved: N Mary Scott Russell CRA Chairperson EVA it �r 2001 Making our Neighborhood a Great Place to Live, Wor( and Play" March 30, 2005 Mr. Rick Glasgow Miami- Dade County Office of Community and Economic Development 140 West Flagler Street, Suite 1000 Miami, FL 33130 RE: South Miami Community Redevelopment Agency Annual Audit Report and Annual Report Dear Mr. Glasgow: Enclosed are the Annual Audit Report and corresponding Financial Statements, as well as the Annual Report for fiscal year 03 -04. A copy has been included for your convenience. If you have any questions, please contact me at (305) 668 -7238. Thank you. Sincerely, Maria V. Davis Executive CRA Director Oc Enclosures i SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY INDEPENDENT AUDITORS' REPORTS, BASIC FINANCIAL STATEMENTS AND REQUIRED SUPPLEMENTARY INFORMATION FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004 CABALLERO & 13340 SW TO ST CASTELL.A NOS, P.L. Miami, F 33183 CERTIFIED PUBLIC ACCOUNTANTS AND CONSULTANTS Tel (305) 609-6332 Fax (305) 380.7596 SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY TABLE OF CONTENTS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004 INDEPENDENT AUDITORS' REPORT' BASIC FINANCIAL STATEMENTS: Government -Wide Financial Statements: Statement of Net Assets Statement of Activities Fund Financial Statements: Balance Sheet — Governmental Funds Statement of Revenues, Expenditures, and Changes in Fund Balances - Govemmental Funds Notes to Financial Statements REQUIRED SUPPLEMENTARY INFORMATION: Budgetary Comparison Schedule Notes to Budgetary Comparison Schedule COMPLIANCE: Independent Auditors' Report on Compliance and on Internal Control over Financial Reporting Based on an Audit of Basic Financial Statements Performed in Accordance with Government Auditing Standards Management Letter Required By Section 10.554(G) of the Rules of the Auditor General of the State of Florida Schedule of Findings and Recommendations Compliance with the Provisions of the Auditor General of the State of Florida Page 1 2 3 4 5 6 11 12 13. 15 16 17 CAPA LLER.O & CASTELLANOS, P.L. CERTIFIED PUBLIC ACCOUNTANTS AND CONSULTANTS INDEPENDENT AUDITORS' REPORT To the Board of Directors South Miami Community Redevelopment Agency South Miami, Florida 13340 SW 78 ST Miami, FL 33183 Tel (305) 609.6332 Fax (305) 380.7596 We have audited the accompanying financial statements of the governmental activities of the South Miami Community Redevelopment Agency (the "CRA "), a component unit of the City of South Miami, Florida, as of and for the fiscal year ended September 30, 2004, which collectively comprise the CRA's basic financial statements as listed in the table of contents. These financial statements are the responsibility of the CRA's management. Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, the basic financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities of the CRA as of and for the fiscal year ended September 30, 2004, and the respective changes in financial position thereof for the fiscal year then ended in conformity with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued a report dated February 4, 2005 on our consideration of the CRA's internal control over financial reporting and our tests of compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. The South Miami Community Redevelopment Agency has not presented the Management's Discussion and Analysis that accounting principles generally accepted in the United States of America has determined is necessary to supplement, although not required to be part of, the basic financial statements. The Budgetary Comparison Schedule, listed in the table of contents, is not a required part of the basic financial statements but is supplementary information required by accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary information. However, we did not audit the information and express no opinion on it. February 4, 2005 SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY STATEMENT OF NET ASSETS SEPTEMBER 30, 2004 ASSETS Cash and cash equivalents Accounts receivable Due from the City of South Miami Capital assets Land Depreciable capital assets, net TOTAL ASSETS LIABILITIES Due to the City of South Miami Other liabilities Long -term liabilities: Due in more than one year - Compensated absences TOTAL LIABILITIES NET ASSETS Invested in capital assets Unrestricted TOTAL NET ASSETS Governmental Activities $ 598,105 2,357 175,118 443,653 192,148 1,411,381 205,856 2,350 4,286 212,492 635,801 563,088 $ .1,198,889 The accompanying notes are arc integral part of the financial statements. 2 o = D o = o CD CD CL' 3 2 o °a cn 0 CDCD o y CD O ID y ' CD n y cn 0 T C X11 S m D cn 0 n (D 0.' r- -mt m c DmZ Z oa m 0v M r co m ;o m c -Zi . N D O Q Z .0 CD . N Z •Z 0 -1 I) -a ifl EA ' = N N ^ X m N N Cc CD v . CD fD @ � CD CD = O N .N.• n N `5 N 1 N 1 7 w CD CD coo a ONO W Ch rn O m CD CD d a m co o co m C.) > c-._ IN. -4 O w O4 ' 0 C D CD N O w < CD . N CD •' r a y _m • CCD D c 5 69 fA CD 41 1 y CD cn S 01 _ O y = CD CD 0) fC! m ° CD W M Cn @ co Co (D m CO cis z tn CL D OD CO 1 . al 4.9 -(A 0 o G? -. o m 3. CD C N cu m = n• CO CA W1 1 1 m w_ to •69 m o G) CD = • @ o 3..= d y cr - • .c o = — = a N 69 � -� 00 W CA i ;D, OD W CJ A O CO cyt coo O coo co C71 to Oo O in -to "r.1f CD Q1 OD W C71 -J O CJI N cD N V -4 O N 01 O v W -1 v cn 0 T C X11 S m D cn 0 n (D 0.' r- -mt m c DmZ Z oa m 0v M r co m ;o m c -Zi . N D O Q Z .0 SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY BALANCE SHEET - GOVERNMENTAL FUND SEPTEMBER' 30, 2004 The accompanying notes are an integral part of the financial statements. 4 General - Fund ASSETS �. Cash and cash equivalents $ 598,105 Accounts receivable ' . 2,357 Due from the City of South Miami 175.118 TOTAL ASSETS $ 775,580 LIABILITIES Due to the City of South Miami $ 205,856 Other liabilities 2.350 TOTAL LIABILITIES 208,206 FUND BALANCES. Reserved for community redevelopment 22,645 Reserved for encumbrances 55,248 Unreserved 489.481 TOTAL FUND BALANCES 567,374 Amounts reported for governmental activities in the statement of net assets (Page 2) are different as a result of , Capital assets used in governmental activities are not financial resources, and therefore are not reported in the funds. 635,801 Long -term liabilities are not due and payable in the current period and therefore not reported in the funds. (4.286) Net assets of governmental activities (Page 2) $ 1,198,889 The accompanying notes are an integral part of the financial statements. 4 SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - GOVERNMENTAL FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004 Revenues Tax increment revenue Interest and other income Total Revenues Expenditures General government Current Redevelopment projects Total Expenditures Excess of Revenues over Expenditures Before Transfers Transfers Excess of Revenues over Expenditures Fund Balances, October 1 Prior period adjustments Fund Balances, October 1 - as restated Fund Balances, September 30 Amounts reported for governmental activities in the statement of activities (Page 3) are different because: Net change in fund balances - total government fund Governmental funds report capital outlays as expenditures. However, in the statement of activities, the cost of those assets is depreciated over their estimated useful lives. Less current year depreciation Change in net assets of governmental activities (Page 3) The accompanying notes are an integral part of the financial statements. 5 General Fund $ 735,325 19.510 754,835 58.607 218.194 276,801 4'78,034 (120.000) 358.034 150,535 58,805 209,340 $ 567,374 358,034 (12.677) $ 345,357 SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY NOTES TO FINANCIAL STATEMENTS SEPTEMBER 30, 2004 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accounting policies of the South Miami Community Redevelopment Agency (the "CRA ") conform-to generally accepted accounting' principles as applicable to governments. The following is a summary of the more significant .-. policies. A. Reporting Entity The CRA is a dependent special district established by the City of South Miami, Florida (the City) under the authority granted by Florida Statute 163, Section III. The purpose of the CRA is to prevent the spread of and eliminate the existence of slum and blighted conditions within the redevelopment area. The CRA is a .legally separate entity established by Ordinance number 12 -97 -1633 of the City of South Miami on April 15, 1997. The Miami -Dade County Board of County Commissioners approved. and adopted the South Miami Redevelopment'Agency Plan on May 19, 1998 with the adoption of Ordinances 98 -79 and 98 -80. The criteria for including component units consists of identification of legally separate organizations for' which the Board of Directors of the CRA are financially accountable. This criteria also includes identification of organizations for which the nature and significance of their relationship with the primary government are such that exclusion. would cause the reporting entity's financial statements to be misleading or incomplete. Blended component units, although legally separate entities, are in substance, part of the government's operations and so data from these units are combined with data of the primary government. Discretely presented component units are reported in a separate column in -the government -wide financial statements 'to emphasize that they are legally separate ' from . the govemment. At September. 30, 2004, the CRA had no entities that met the definition for inclusion as a blended or discretely presented component unit. For financial reporting purposes, the CRA is a component unit of the City of South Miami, Florida and is thus included in the City's comprehensive annual financial report as a blended component unit. B. Govemment -wide and fund financial statements The govemment -wide financial statements (i.e., the statement of net assets and the statement of activites) report information on all of the nonfiduciary activities of the CRA. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business -type activities; which' rely to a significant extent on fees and charges for support. The CRA had no business -type activities. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include 1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment and 2) grants and contributions that are restricted to meeting. the operational. or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. The CRA utilized only one fund, the General Fund, which is classified as a governmental fund and accounts for all financial resources of the CRA. The governmental fund statement includes reconciliations with brief explanations to better identify the relationship between the government-wide statements and the statement for the governmental fund. C. Measurement Focus and Basis of Accounting The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. A 1. SUMMARY OF SIGNIFICANT.A000UNTING POLICIES (Continued) C. Measurement Focus and Basis of Accounting (Continued) The governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and. available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the CRA considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when the related fund liability is incurred. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. Taxes and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. All other revenue items are considered to be measurable and available only when the CRA receives cash. D. Cash and Cash Equivalents The CRA's cash and cash equivalents are considered to be cash -on hand, demand deposits, and short-term investments with original maturities of three months or less from the date of acquisition. E. Capital Assets Capital assets, which include land, buildings, and machinery. and equipment, are reported in the applicable governmental or business -type activities columns in the govemment -wide financial statements. Capital assets are defined by the CRA, as assets with an initial, individual cost of more than $750 and an estimated useful life in excess of one year. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the date of donation. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets' lives are not capitalized. Major outlays for capital assets and improvements are capitalized as they are completed. Capital assets are depreciated using the straight -line method over the following estimated useful lives: Assets Years Buildings 25 Machinery and Equipment 5 F. Compensated Absences It is the CRA's policy to permit employees to accumulate earned but unused vacation and sick pay benefits. Vacation pay that is expected to be liquidated with expendable available financial resources is reported as an expenditure and a liability. Amounts not expected to be liquidated with expendable available financial resources are reported as a reconciling item between the fund and govemment -wide presentations. G. Tax Increment Revenue The CRA's primary source of revenue is tax- increment funds. The increment is determined annually and is the amount equal to fifty percent (50 %) of the difference between: (a) The amount of ad valorem taxes levied each year by each taxing authority, exclusive of any amount from any debt service millage, on taxable real property contained within the geographic boundaries of the Redevelopment Area; and (b) The amount of ad valorem taxes which would have been produced by the rate upon which the tax is levied each year by or for each taxing authority, exclusive of any debt service millage, upon the total of the assessed value of the taxable real property in the Redevelopment Area as shown upon the most recent assessment roll used in connection with the taxation of such property by each taxing authority prior to the effective date of the Miami -Dade County Ordinance #98 -80. 7 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) G. Tax Increment Revenue (Continued) Both the City and the County are required to fund this amount annually without regard to tax collections or other obligations. ' For the fiscal year ended September 30, 2004 the'CRA's tax increment revenues include $407,802 received from the ,. City. H. Fund Equity /Net Assets In the fund financial statements, the governmental fund reports reservations of fund balance for amounts that are not available for appropriation or are legally restricted by outside parties for use for a specific purpose. The description of each reserve indicates the purpose for which each. is intended. Designations of fund balance represent tentative management plans that are subject to change. Unreserved, undesignated fund balance is the portion of fund equity available for any lawful use. In the government -wide financial statements, net assets represent the difference between assets and liabilities and are reported in three categories as hereafter described.- Net assets invested in capital assets, net of related debt, represent capital assets, net of accumulated depreciation and any outstanding debt related to those assets. • Net assets are reported as restricted when there are legal limitations imposed on their use by legislation, or external restrictions imposed by other governments, creditors, or grantors. • Unrestricted net assets are net assets that do not meet the definitions 'of the classifications previously described. When both restricted and unrestricted resources are available for use, it is the CRA's policy to use restricted resources first, and then unrestricted resources'as they are needed. I. Use of Estimates The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect amounts reported in the financial statements and accompanying notes. Although these estimates are based on management's knowledge of current events and actions it may undertake in the future, they may ultimately differ from actual results. 2. PRIOR PERIOD ADJUSTMENTS As part of a comprehensive review of the CRA's net assets and fund balance, management identified a number of transactions that had been improperly accounted for or not recorded in prior periods. Accordingly, the CRA's net assets balance and fund balance at September 30, 2003 have been restated in order to properly report balances in the current fiscal year. Adjustments to Net Assets of Government -Wide Financial Statements Balance at September 30, 2003 (as reported) Adjustments to Net Assets: Adjustment to properly report capital assets net of accumulated depreciation Adjustments to accounts payable Adjustment to record compensated absences Restated Balance at September 30, 2003 8 $669,823 129,190 58,805 (4,286) $8� 2. PRIOR PERIOD ADJUSTMENTS (Continued) Adjustments to Fund Balance Balance at September 30, 2003 (as reported) $150,535 Adjustments to Net Assets: Adjustments to accounts payable 58,805 Restated Balance at September 30, 2003 $2 3. DEPOSITS Deposits consist of interest and non - interest bearing demand accounts and certificates of deposit. All of the CRA's deposits are entirely insured by federal depository insurance or collateralized by the multiple financial institution collateral pool pursuant to Florida Statutes, Chapter 280, "Florida Security for Public Deposits Act." Under the Act, all qualified public depositories are required to pledge eligible collateral having a fair value equal to or greater than. the average daily or monthly balance of all public deposits; multiplied by the depository's collateral pledging level. All CRA deposits are Category 1 credit risk as defined by �GASB Statement No. 3, which are insured or collateralized with securities Field by the CRA or by its agent in the CRA's name. The book value of the CRA's deposits on the balance sheet date was $598,105. The bank balance of the CRA's deposits as of September 30, 2004 was $594,751.: 4. RELATED PARTY TRANSACTIONS During the course of its operations, the CRA had numerous transactions with the City to finance operations and provide services. To the extent that' certain transactions between the CRA and the City have not been paid or received as of September 30, balances . of interfund amounts receivable or payable have been reflected. As of September 30, 2004, the City owed the CRA $175,118 for transactions outstanding as of the fiscal year end. The CRA owed.the City $205,856, which includes $123,475 owed on the Mobley Property loan. During the fiscal year ended September 30, 2004, the CRA transferred $120,000 to the City for code enforcement and public safety expenses. 5.-CAPITAL ASSETS Capital asset activity for the fiscal year ended September 30, 2004 was as follows: Balance Balance September, October 1. 2003 Additions Deletions Adiustments 302004 Governmental activities Capital assets not being depreciated: Land $436,467 $ $ $ 7,186 $443.653 Capital assets being depreciated: Building - - - 267,042 267,042 Machinery and equipment 170.019 (160,042) 9.977 -Total.capital assets being depreciated 170.019 107.000 277,019 Less accumulated depreciation for Building - (10,682) - (70,198) (80,880) Machinery and equipment 87196 (1.995) 85.202 (3.991) Total accumulated depreciation 8_( 7.196) 1( 2,677) 15.004 (84,871) Total capital assets being depreciated, net 82.821 (12,677)- 122,004 192.148 Govemmental activities capital assets, net $5i $22.6771 $ $129, Q $6flD1, Depreciation expense of $12,677 was charged to the Redevelopment Projects functions /program of the CRA. - :7 6. RISK MANAGEMENT The CRA is exposed to various risks of loss related to torts, theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; and natural disasters. The CRA purchases commercial insurance for the risks of loss to which it is exposed. Policy limits and deductibles are reviewed by management and established at amounts to provide reasonable protection from significant financial loss. Settlements did not exceed insurance coverage for the current fiscal year. 7. COMMITMENTS AND CONTINGENCIES A. Leases The CRA's leases space on a month to month basis to a tenant in its Mobley Property. The lease calls for monthly. . payments of $905. B. Grants Amounts received or receivable from grant agencies are subject to audit and adjustment by grantor agencies. Any disallowed claims, including amounts already collected, may constitute a liability of the City. The amount, if any, of expenditures -which may. be disallowed by the grantor cannot be determined at this time although the City expects such amounts, if any, to be. immaterial. C. Interlocal Cooperation Agreement with Miami -Dade County' On June 1, 2000, the CRA entered into an'lnterlocal Cooperation Agreement (the Interlocal Agreement) with the City and the County in order to .delineate their areas 'of responsibilities with respect to the redevelopment of the Redevelopment Area. - The Interlocal Agreement requires the CRA to submit a supplement to its original South Miami . Community Redevelopment Plan (the Plan) for the second phase of redevelopment by December 1, 2004 to the County for approval. If the County does not approve the supplement, the Interocal Agreement shall be deemed terminated at which time the CRA and the City will no longer have the right to exercise the redevelopment powers delegated in the Interlocal Agreement. Subsequent to year end the CRA received extensions from the County for the submittal of the supplement to the Plan. On February 1, 2005 the commissioners of the City of South Miami approved the Phase II Plan Supplement and'it was forwarded to the County for approval. The CRA and the City expect the Plan supplement to be approved by the County during 2005. 10 SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY BUDGETARY COMPARISON SCHEDULE FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2004 Basis of Variance with Budgeted Amounts Budgeting Final Budget- Actual Positive - . Original Final Amounts (Negative) Revnues Tax increment revenue $ 775,324 $ 751,756 $ 735;325 $ (16,431) Interest and other income 13.000 20.053 19.510 • (543) Total Revenues 788,324 771,809. 754,835. (16,974) Expenditures General government Current 143,800 '75,500 55,078 20,422 Redevelopment projects 326,750 395,050 217.547 177.503 Total Expenditures 470.550 470.550 272,625 197.925 Excess of Revenues over Expenditures Before Transfers 317,774 301,259 482,21.0 180,951 Transfers (300,000) (300,000) (120,000) 180,000 Excess of Revenues over Expenditures 17.774 1.259 362.210 360,951 Fund Balances, October 1 150,535 150,535 150,535 Prior period adjustments - 58,805 Fund Balances, October 1 - as restated 150,535 150,535 209,340 Fund Balances, September 30 $ 168,309 $ 151,794 $ 571,550 See notes to budgetary comparison schedule. 11 SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY NOTES TO BUDGETARY COMPARISON SCHEDULE FISCAL YEAR. ENDED SEPTEMBER 30; 2004 ' A. Budgetary.information The following procedures are used to establish the budgetary data reflected in the financial statements: Annual budgets are adopted on a basis consistent with accounting principles generally accepted in the United States; except for encumbrances, which are reported as expenditures for budgetary purposes. A reconciliation Of GAAP to the budgetary basis is shown below. 1. Prior. to August 1 of each year, the Executive Director submits to the Board of Directors a proposed operating budget for the fiscal year commencing the following October 1. The operating budget includes proposed expenditures and the means of financing.such expenditures. 2. Public hearings are held to obtain taxpayer comments. 3. Prior to October 1, the budget is legally enacted through passage of an ordinance. 4. The level of control at which expenditures may not exceed budget is at the fund level. The Executive Director is authorized to transfer budgeted amounts within individual departments; any revisions that alter the total expenditures of any appropriation center within a fund must be approved by the Board of Directors and the City Council. Encumbrance accounting is employed in the governmental fund. Encumbrances (e.g., purchase orders, contracts) outstanding at year -end .are reported as reservations of fund balances and do not constitute expenditures or liabilities because commitments will be re- appropriated and honored during the subsequent year. The final budget includes budget transfers, which had no material effect on the original adopted budget. There were no supplemental appropriations for the fiscal year ended September 30, 2004. There were no budgetary expenditures in excess of appropriations for the General 'Fund for the fiscal year ended September 30, 2004. B. . BudgetIGAAP Reconciliation The following schedule reconciles the amounts on the Budgetary Comparison Schedule to the amounts on the Statement of Revenues, Expenditures and Changes in Fund Balances: Excess of revenues over expenditures (GAAP basis) $358,034 Encumbrances, net 4,176 Excess of revenues over expenditures (basis of budgeting) $ 12 lC�y RO & 13340 SW 78 ST CASTELLANO C� ., P.L. Miami, FL 33183 17 Tel (305) 609.6332 CERTIFIED PUBLIC ACCOUNTANTS AND CONSULTANTS Fax (305) 380.7596 INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUD1T1NG STANDARDS To the Board of Directors South Miami Community Redevelopment Agency South Miami, Florida. We have audited the basic financial statements of the South Miami Community Redevelopment Agency (the CRA) as of and for the fiscal year ended September 30, 2004, and have issued our report thereon dated February 4, 2005: We conducted our audit in accordance with auditing standards generally accepted in the United- States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting In planning and performing our audit, we considered the South Miami Community Redevelopment Agency's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the basic financial statements and not to provide assurance on the internal control over financial reporting. However, we noted certain matters involving the internal control over financial reporting and its operation that we consider to be reportable conditions. Reportable conditions involve matters coming to our attention relating. to significant deficiencies in the design or operation of the internal control over financial reporting that, in our judgment, could adversely affect the CRA's ability to record, process, summarize, and report financial data consistent with the assertions of management in the financial statements. Reportable conditions are described in the accompanying schedule of findings and recommendations as items No. 2004 -1 and 2004 -2. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, of the reportable conditions described above, both are considered to be material weaknesses, which are described in the schedule of findings and recommendations as item 2004 -1 and 2004 -2. 13 Compliance and Other Matters As part of obtaining reasonable assurance about whether the CRA's basic financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed one instance of noncompliance that is required to be reported under Government Auditing Standards, which is described in the schedule of findings and recommendations as item 2004 -1. This report is intended solely for the information and use of the board, city council, management, and federal awarding agencies and pass- through entities, and the State of Florida Office of the Auditor General, and is not intended to be and should not be used by anyone other than these specified parties. February 4, 2005 14 CABALLERO & 13340 SW 78 ST CASTELLAN ®S, P.L. Miami, Fl. 33183 Tel (305) 609.6332 CERTIFIED PUBLIC ACCOUNTANTS AND CONSULTANTS Fax (305) 380.7596 .tom,;:.... MANAGEMENT LETTER REQUIRED BY SECTION 10.554(G) OF THE RULES OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA To the Board of Directors South Miami Community Redevelopment Agency South Miami, Florida We have audited the basic financial statements of the South Miami Community Redevelopment Agency (the "CRA "), 'as of and for the fiscal year ended September 30, 2004, and have issued our report thereon dated February 4, 2005. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable for financial audits contained in Government Auditing Standards issued by the Comptroller General of the United. States; and Non -Profit Organizations and Chapter 10.550, Rules of the Auditor General. We have issued our Independent Auditor's Report on Compliance and Internal Control over Financial Reporting, and a Schedule of Findings and Recommendations. Disclosures in those reports and schedule, which are dated February 4, 2005, should be considered in conjunction with this management letter. The purpose of this letter is to comment on those matters described in Rule 10.554(1) (h) required by the Rules of the Auditor General for the State of Florida. Accordingly, in connection with our audit of the basic financial statements of the CRA, as described in the first paragraph, we report on the following, which is included on pages 16 through 17. I. Financial Statement Findings and Recommendations 11. Compliance with the Provisions of the Auditor General of the State of Florida. We previously reported on the CRA's compliance and internal control over financial reporting in our reports dated February 4, 2005 on pages 13 to 14. This report is intended for the information of the Board of Directors, Mayor, City Council, City Manager and management of the South Miami Community Redevelopment Agency, and the Auditor General of the State of Florida and is not intended to be and should not be used by anyone other than these specified parties. We wish to thank the South Miami Community Redevelopment Agency, and the personnel associated with it, for the opportunity to be of service to them in this endeavor as well as future engagements and the courtesies extended to US. February 4, 2005 15' SECTION I - FINANCIAL STATEMENT FINDINGS AND RECOMMENDATIONS A. CURRENT YEAR FINANCIAL STATEMENT FINDINGS MATERIAL WEAKNESSES No. 2004 -1— Cash Disbursements Condition: — During our cash disbursement testing we noted that• a payment of approximately $9,604 to Miami -Dade County for property taxes on the Mobley Property was not approved by the CRA's Board of Directors or the City Council as required for all payments over $5,000. Cause: The payment was not included in the CRA or City agenda for approval. , Effect: The CRA is in non - compliance with its policies for cash disbursements and the City's policies. Recommendation: We recommend that the CRA submit the payment for approval to the CRA's Board of Directors and City Council and follow its policy regarding• approval of cash disbursements. ! Management Response: The South Miami Community Redevelopment Agency's Board of Directors, approved a resolution to pay annual ad- valorem property taxes on the Mobley property located at 5825 SW 68th Street on February 7th 2005. No. 2004 -2 — Fixed Assets ' . Condition: During our testing of fixed assets we noted that there were several lots owned by the CRA which were not recorded on the CRA's books. Also, we found - approximately $160,042 of program costs that had been .capitalized and $216,467 of the Mobley Property, which was classified as land-instead of building. Cause: The CRA was not aware that the lots had not been included in the prior year's physical inventory count for GASB 34 implementation. The program costs.were incorrectly capitalized in prior audits and the Mobley Property was also incorrectly classified in prior audits. Effect: The CRA did not properly report its fixed assets as of September 30, 2003. Recommendation: We recommend that the CRA review the list of property lots owned and ensure they are properly recorded in its books. Management Response: Updated property list with status revised by our attorney was provided to the auditors and the properties were recorded in our books. Future update of property list will be performed as needed and provided to the Auditors. 16 SECTION'II. COMPLIANCE WITH THE PROVISIONS OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA 1. No inaccuracies, shortages, defalcations, fraud and/or violations of laws, rules, regulations and contractual provisions were reported in the preceding annual financial audit. 2. Recommendations made in the preceding annual financial report, have been addressed. 3. Recommendations to improve the CRA's present financial management, accounting procedures and internal controls are accompanying this report in the schedule of findings and recommendations costs. 4. During the course of our-audit, other than as disclosed in the schedule of findings and recommendations, nothing came to our attention that caused us to believe that the CRA: a. Was in violation of any laws, rules or regulations and contractual provisions. b. Made any illegal or improper expenditures. C. Had improper or inadequate accounting procedures. d. Failed to properly record financial transactions. e. Had other inaccuracies, shortages, defalcations and instances of fraud. 5: The CRA is a legally separate entity established by Ordinance number 12 -97 -1633 of the City of South Miami on April 15, 1997. The Miami -Dade County Board of County Commissioners approved and adopted the South Miami. Redevelopment Agency Plan on May 19, 1998 with the adoption of Ordinances 98 -79 and 98 -80. 6. The CRA was in compliance with Section 218.415, Florida Statutes, regarding the investment of public funds. 7. The CRA, during fiscal year 2004, was not in a state of financial emergency as defined. by Florida Statute, Section 218.503(1). 8. The CRA is a dependent special district of the City of South Miami, Florida and therefore not required to file the annual financial report (AFR) with the Department of Banking and Finance .(the Department) pursuant to Section 218.32(1)(a), Florida Statutes. 9. The CRA is a dependent special district of the City of South Miami,. Florida and included in the City's financial statements as a blended component unit. The CRA is therefore included in the City's financial condition assessment procedures pursuant to Rule 10.566(8). 17 2001 'vlaking our Neighborhood o Great Ploce to Liva_ Work and Ploy' January 27,-2005 ATT: Department of Financial Services The Community*Redevelopihent Agency (CRA) is exempt from filing this form because we are dependent under the City of South Miami. Attached is a copy of the Special Districts Detail Report (District 1). If you need anymore information please call. (3 05) 668 -7236 Thank you Lorraine Council SMRA Secretary X ro M f) x w .O H I m o 7 q b CD n .D 0 5 m CD E m D O O 1D O 3 n w w CL o a tG O N o 'may 1D N a ° o Z y N m D1 a 0 0 o � O `ca Co. Q :3 Q C p N c7 n c �G rtno S D S � N S =r w 47 'fl � N O q a o, tr a� q f1 T1 N Cl) �' a 03 :3 m n a� CL En N m O 10 N R m m o a N O o Z Z 0 0 � .�m m N m fD (D � n -� (D =1 m A C to 5 w m CL n 0 7 n a e m a. CD 9_10 C o. a m 0 0 3 N 'd O m F O ro M f) z w .O H I m o 7 q b CD n .D 0 5 N O ,G 'p C -�i^ O. D O O 1D O n Pi 7 O CL o a tG O N o 'may 1D N a ° o Z y N m D1 c CL rL o � O c c � 7 Co. Q :3 Q C p N c7 c �G q rtno � w N 47 'fl � N O tr a� N tD Cl) �' a ,. K O CL En N m O 10 N R m m a N O o Z Z 0 0 � 0 f 5 an D ww=, l� r O 0 N n n) 0 r�rt 1 CD N CD -n . C rt O W -n M. O a1 .P. o aT1� N a 0 o c 0 0 0 n n UD N 3 3 Z R n �n CL o O B E; ZO N 7 O, N n Cw O N a N ow N 7 7 w co cD . M c A p > r p > � R F A C o v v cn q A �o N C tltl A w O p�, G A �1 � 3 o� O 0. Li 1. m N S m a a � a�1 o � m 0 �. o q a � m 7 � ryi 6 10 n b � w � ^ O a a. I d N tD pl W w .O CD < 3 7 q @ CD n .D O ' N C N O ,G 'p C -�i^ 7 D O O 1D O n Pi 7 O CL o a tG O N o 'may 1D N a ° o Z y S_Z o1p. m `' n rL o m M Co. Q :3 Q C :3 c �G q (D W y o N 47 'fl � N O tr a� N tD Cl) �' a ,. CL En N O R m m a N G o Z Z 0 0 � N C tltl A w O p�, G A �1 � 3 o� O 0. Li 1. m N S m a a � a�1 o � m 0 �. o q a � m 7 � ryi 6 10 n b � w � ^ O a a. I d Special District Information Program's Database On -Line Menu for the Official List of Special Districts On -Line !Main Page I About I Create Your Oven I Search I Quick ]Lists j Classi e j Downloads SPECIAL DISTRICTS DETAIL REPORT (1 DISTRICT) 1/27/2005. South 1Miami Community Redevelopment Agency Active Registered Agent's Name:. Ms. Maria Davis Registered Office Address: City Manager/Executive CRA Director 6130 Sunset Drive South Miami, F133143 Telephone: (305) 668 -7236 Fax: (305) 668 -7356 E-mail: rWebsite: Status: Dependent County(ies): Miami -Dade Local Governing Authority: City of South. Miami Function(s): Community Redevelopment Date Established: 10/1/1998 Creation Documents: City Ord. 498 -80; 12 -97 -1633 Statutory Authority: Chapter 163, Part III, F.S. ]Board Selection: Same as LGA Authority to Issue ,Bonds: Yes Revenue Source: TIF Most Recent Update Foram Filed: 10/14/2004 Page 10. http: /Iwww.floiidaspecial districts .org /OfficialList/report.asp 112712005 FLORIDA DEPARTMENT OF FINANCIAL SERVICES TOM GALLAGHER CHIEF FINANCIAL OFFICER STATE OF FLORIDA December 6, 2004 TO: Special Districts SUBJECT: Local Government Financial Report Section 218.32, Florida Statutes This 2004 financial reporting package is being sent to each special district listed by the Florida Department of Community Affairs in its Official List of Special Districts. It is also being sent to each regional planning council, each local government finance commission, board, or council, and each municipal power corporation. Who should file: Independent special districts, as classified by the Department of Community Affairs, must file the annual financial report directly with the Department of Financial Services. The report may be filed electronically. Dependent special districts, as classified by the Department of Community Affairs, that are also component units as defined by generally accepted accounting principles, are required by Section 218.32(1)(b), F.S., to provide the local governmental entity (primary government), within a reasonable time period as established by the local governmental entity, with financial information necessary to comply with the reporting requirements of Section 218.32, F.S. Any such special district that is a component unit and provides the required information to the local governmental entity (primary government), in the manner established by the local governmental entity (primary government), should not file the annual financial report with the Department of Financial Services. Dependent special districts, as classified by the Department of Community Affairs, that are not component units but are instead financial reporting entities as defined by generally accepted accounting principles, should file the annual financial report directly with the Department of Financial Services. The report may be filed electronically. Each regional planning council created under Section 186.504, F.S., each local government finance commission, board, or council, and each municipal power corporation created as a separate legal or administrative entity by inter -local agreement under Section 163.01(7), F.S., are subject to the financial . reporting requirements of Section 218.32, F.S., and should file the annual financial report directly with the Department of Financial Services. The report may be filed electronically. Any district that is included in the Official List of Special Districts, but is also a component unit of a State agency for purposes of the State's comprehensive annual financial report, is also required to file this report with the Department of Financial Services. HAL FOY, FINANCIALADMINISTRATOR DIVISION OF ACCOUNTING AND AUDITING 200 EAST GAINES STREET • TALLAHASSEE, FLORIDA 32399 -0354 • TEL. 850410 -9345 • FAX 850410.9993 • SC 210 -9345 EMAIL • HALFOY@FLDFS.COM AFFIRMATIVE ACTION • EQUAL OPPORTUNITY EMPLOYER 0 O O 11-D O CD COP) z W W W W W O O N N �D W W W W W W W W O O N O O O O O O O O N O m m m r r 0 0 0 m lD p a U D1 ID O\ O \ 0% D1 tj N m N 01 O1 01 a a a s r r r r 1 zla �m r W U. w N N W O In W N N N N O O N ID 0 o O O O O r 1 0 ID 0 O O O W r r 0 (T 01 UI r 0 m O a O r r N O O m0 * O * * O + r 0 + m a O * O + 0 0 + + N + + O I Z I H O l I fn * O + * O N O + + O * O O + * O * + O 1 I O C 17 O 3 to Z Z H �qZ 7 r H b m m m H O O m O m Z z Z L) m .y G) O m H H N H m S Z Z Z z H H H CA w mz m m m S m w x1 ('1 m t^ [*1 � ;r1 3• O H C RH O z � S H S H En C" H m Cn DI 70 En m P1 t7 �I 27 ;O m S G� C 7 �y7 C7 [] 77 t�7+ GI m OM ya t• y m 1 t' V1 1 I O C I (n I HI O O H N H © CD b (n In �qC" (mn C In n i H Cn Z S z 0 O O C 2 En y H m r0 IZ-1 Hy W (n m fn i O 7u O H H H H Z II L) (O n ^] t*oS� 3 {*OS1 m 3. 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I I H H 1 1 I 1 1 i * 1 H r r 1 * 1 N N N W W W W 1 * I W w w w w AIA H I W* 1 w W W N N NN 00 tD W W J -I o o r r 1 C1 * I %D W tD N N N N 1 Gj * 1 I 1 I VI * ty I 1 1 -3 M I 1 n to I a H I I � \1 N N N 1 •, U C7 1 co w o ��zc� co o o m m m 1 H *rl 1 G *H 1 N N N O O 00 00 I 'fJ *r I G) m m O o OO 00 1 C' *0 1 d 1 * 1 a%m r r r I t=i * I H W tD t0 o O co 00 1 X *\I 0v I ro *n1 ro I H I W 1 H 1 K Cl I * fC I t=i t� ` UI Ul to o m o 0 1 * n l m tt J �7 -I m m N N .A .A 1* 0 1 y N N N t0 tD o o 0 0 x I N N N O O Ul Ul .A IA I trJ *:9 m m m H r NN WW I y *H 1 rotrl I * CA 1 Cn ro 1 * CD I DI 0 1 *H 1 t);a I P40 I H N N N 1'y'D\I Ul U1 Ul I n ?d n I N N N I y I I 0 0 0 1 QH 1 0 0 o I 1 y0 1 v 1 W 1 0 0 0 0 o 00 0o I CO I t0 lD 10 O O OO 00 1 •y� I 1 H h7 1 I t+] t) 1 I dP * I I tzJ * IxJ 1 o Do 0 1 x *0 I w w w O o 00 0o Iro *roI 1 * 1 1 * y I I * H I W W W I I N N N I txj 1 0 0 o I z 1 M ON m I n 1 N N N I Ca 1 • I I l0 1p t0 O O 00 00 I W 1 UI Ul Ul 0 O 00 00 1 ••Ly 1 I 1 r r r I 1 I 1 1 1 N N N N N NN to to Ul r r r r 1 C I n N N N 1D to t010 I d I n J J J l0 lD 1010 1 (.] 1 0O 0 0 o t0 W to w 1 tsi 1 Ul Ut Ut O o 00 00 4 I I H 1 I H 1 1 z 1 Ul Ul Uf N N N N 10 1D tD H r r r 1 t=i 1 ro Ul N Ul t0 w lO tD 1 z I [rJ U1 U1 Ul b 1D W tD I n I W N N N W %D WW I nCi 1 H r r r O O O O I mm I 0r lD l0 t0 O O 00 0 0 m m m O O 00 00 1 0t-] I 1 o I 1 I W 1 N U1 UI Ut I C7 1 O W w w O O 00 00 I G O 1 O 1 H 1 to m tffl : sme pr. oo1 ...r Al c W, s . a d MEMORANDUM To: CRA Chair & Board Members Date: June 8, 2005 From: Maria V. Davis, City Manager / Executive Director Re: Office of Community and Economic Development (OCED) Report on Activities Relating to Madison Square Background On May 9, 2005 Mr. Rick Glasgow was asked to present information concerning whether OCED can support mixed use development projects and how the $300,000 designated by the Community Action Agency Board relates to the Community Development Agency's project to create a mixed use neighborhood center at the Madison Square site. Mr. Glasgow provided information concerning how the funds were designated for acquiring property by the CAA and that a mixed use project is eligible for funding. The remainder of this report focuses on the relationship between CAA and CRA activities amid at implementing the Madison Square Project. Repo The OCED receives funds from the Community Development Block Grant Program (CDBG). The CAA is a board of citizens that recommends program activities and allocation of funds to OCED. No formal application is required. Priorities are determined by the CAA board and communicated to the OCED by OCED and CAA staff that attend the CAA meetings. A major priority for the South Miami CAA Board has been fostering economic redevelopment on the Madison Square site. CRA staff has been in contact with the OCED and CAA to determine the intent of the OCED /CAA activities OCED /CAA activities have been aimed at assisting in the implementation of Madison Square. At all times, OCED and the CAA saw Madison Square as a common goal with the CRA. The project was not viewed as exclusive to either the OCED or the CRA. An estimate of overall project costs for land and construction of 9.5 million dollars were developed by the OCED in 2005. Given the programming by OCED, was limited to approximately $100,000 per year, it was clear OCED could not implement the project alone. As funds accumulated, the CAA did request OCED to prepare some conceptual designs. The latest conceptual design is attached. OCED has not approached any owner to actually acquire a parcel. CRA staff is currently negotiating with two owners for voluntary purchase. The current discussions will help further define the co- operative roles. At this point, the CRA staff is suggesting we concentrate on site assembly. Appraisals are being conducted on all parcels needed for Madison Square. CRA staff is taking the lead on purchase negotiations. Funds for purchasing will be provided by OCED and the CRA (budgeted). Additional funding will be needed to complete the purchases and this is being approached as a joint OCED /CRA effort in future budget allocations. Attachments: OCED funding, Property list, Design for Madison Towne Center and Construction estimates — Phase I and II K:1C R A1CRA memo- Report on OCED.doc i a n z z La M. v c r m X . N O W 0 m N m z 0 QQR Q��p 16£9 ZL9 9U£ XV3 8T 9T NOR BO /9T/40 Zoom .� 0 a p QI Y a� N A W N •� �j OOi QJ W W W W W r 0 i/1 > n D n D n > n D n > n > A > O > n > n D n CA 4 f0 CO 0pp�� NN b N 1N!�} 01 O NNV tll N 8 O m V W yyV V O pWW O N 41 A A W A � pmt y� NNV WmW oQ 0 O 88$88Sa$S$ N O S p DO N O O O N p 8 pO p O g O v uNi tJ � � o zn 4�i O 0 0 A iy -1 1 T4 co C Z m m Q O r� 0 n D C 'A TI %3 £00Q� QQII - Qg00 — ., T6£9 ZLS SO£ Fd 9T:9I NOR 90 /9T /SO 0) Q 2 Rn N r T s A m r s Q C 'a D ' r r ! z 4 W m Q V00(m aaa - QaYO T6£9 ZL£ 909 XV3 6T :9T NOR 90/9T/90 i El e c c a n 900[a ___. QCtl1 — Q$00 f'M ZL£ 90£ lVd 6T:9T RON 90/9T/90 T 0 ( 2 S i Vl .' 'O r A N m Y 90016 o w fA 'R T � O pS S 0 pO O C3 pO S O O O O 9 O 0 z rA 0 z 4 S� QQfI - QH00 - T6£9 ZL£ 50£ IM OZ :9T NOR 90/9T/90 0 C Cl) V D r r T a N m O tT1 I i i i I a r 0 y r . LO� s . -ern 0 0 U) 3 o� 4 ko 0 C) V) m. -7 rD . cn L00 MT NE8 QQn - 16£9 ZL£ 50£ %Vd TZ�9T HOAI 50/9T/50 i t r i i 1 ■ r V) O 3 w .3 z Ln m N N D un w ■ 00 "V 0 Er CU w . 0 C) cn -T FD" U) SW 60 AVE SW 59 PL cn .C7 m m v `r z sooln Q� Qd�O MV9 ZLE 9OE XVd M 9T NOR 9O /9T /5O i t Z a CO) m mom SW 59 PL. 04 � O n;-- Z SW 59 CT QM=tl�� - TB£S ZL£ 50£ Xix3 ZZ:9T l+iOAI "° CD CD "i T m m r O C 3 3 Q Z 3.0. ..n r r- 00 .00 �y Z Z O.. "94 ".n c� 4 Ln O v � u w .O Z -v 1 V O 'O. V) 3^` 0) pr 11,4 ` W O O un (a ro U0 n T r n O Z OTOI2 QQ11 - goo T6£9 ZL£ 40£ IVJ ZZ :9T NOR 50 /9T /50 i i r T I O in Qaa - QaaO IB£9 ZLE 50E Xi�3 ZZ.91 NOR 50 /9T /50 t i r May 16 05 0337p P.1 TODD JAY JONAS R C H I T E C T SPA 555 Northeast ] Sth Sweet, Suite 100, llami, norid'a 33132 Telephone (305) 371 -4808 Telefax (305) 377 -4559 Florida Uee=ed Arehlwu A: 0002550 Florida Gcr xd lnferiorDesignen 1DXM73 NCARD eerfi fica fon (Nadonap =17 Monday, May 16,2W5 Ms. Kenia Sorto, Code Enforcement Officer City of South Miami Code Enforcement Division 6130 Sunset Drive South Miami, Florida 33143 Tel: (305) 665 -7335 Fax: (305) 668 -7356 Re: Notice of Civil Infraction: 05- 353312145 Folio No. 094074- 000 -641• Legal Description: Lot 1, Block I,'Lake Heights subdivision, Plat book 46, page 32 Royal Palm Apartment Building 6444 Bird Road Miami, Florida33.141 Dear Ms. Kenia Sorto: I am writing you in response to your letter and attached Notice of Civil Infraction: 05-35812148 of April 04, 2005 mgarding the obtaiuiug of required permits for doors for the above address. Our office - has be retained by Mr. Jesus Fernandez, the owner of The Royal Palm Apartment Building, to prepare the necessary construction documentation for permitting . We will be commencing the work and submit it to your office within the next 5 weeks. Sincerely, Iiri VII - NO WOMI-0-W)m Todd Jonas, Architect #AR0007863 cc: Jesus Fcrmandez as Beginning Bal Deposits: Expenditures Labor $ Materials $ Education $ Other $ WOUNDED HEALERS, INC MONTHLY REPORT MAY 31, 2005 $ 3741.91 $15124.25 Rent $500.00 Subtotal $ $1624.51 Ending Balance $ $ 2117.40 SUMMARY:CONTRACT LABOR PAYMENTS MAY 01- MAY31,2005 EMP NAME AMT PAID MICHEAL FERGUSON 48.75 RODNEY BORDEN 227.50 LANGTON KEETON 84.00 RICKY MCKNIGHT 84.00 JENNIFER ROYAL 280.00 ROSLYN SUMPTER 400.00 TOTAL MAY31 1,124.25 -I 0 2-0 2nn M A 2'O S00 -Timm o 2'9 S00 -TiMU) o 2mS00 - mimoi u0 2 -0 S0!] -miM(n 0 2 V S0�0 m miivAmo Amu) a D 1 D D -a 'o D D D D 1 D D � D O D T y -G m < m < mf m < m < Cl) � m 0 N � mn7�N� r3 T IA N N$�WA$ CS o� zr t� m �8��NQ� A o 13AN1.Z 88 A$ �Ln IO7� N N M ZK p 88 O p 88 +;� 8 0 T A 2 2 Di^ n �Og -DCi� z50, 1-4 0 Io 88lNS p g$ o to ui cn � v� -4 S I N cn Vt3 °3 �n V o vti� n c,� ° g VN G N [n _ °8 IA Z m m r T °o 98 -8 Nto gg 8 8g 8g m Dz t1� N tT tJ� tT Ul Z .ZI ';. Cl Ui (� m m N ioz r IC ° I ° 08 g °Wg °o gWxg T N G C N N p N cn O N N WOUNDED HEALERS,INC MAY 31,2005 RENTAL SUMMARY MAY RENTAL PAYMENT:6450 S.W 59 PLACE 5/5!2005 1221 500.00 To: From: OD 2001 Making our Neighborhood a Great Place to Live, Work and Play" Honorable Chair and CRA Board Members r Maria Davis petor t� Executive Di Date: June 13, 2005 ITEM No. Ll Re: Attorneys Fee Payment March 13 & April 25, 2005 Invoices RESOLUTION A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY RELATING TO ATTORNEY'S FEES; APPROVING ATTORNEY'S FEES FOR NAGIN GALLOP FIGUEREDO, P.A., IN THE AMOUNT OF $4,271.83 CHARGING THE AMOUNT TO ACCOUNT NO. 610 - 1110 - 564- 31 -20, PROFESSIONAL SERVICES ACCOUNT; AND $718.46 CHARGING THE AMOUNT TO ACCOUNT NO. 610 - 1110 - 583 -61 -10 LAND ACQUISTION ACCOUNT: PROVIDING AN EFFECTIVE DATE BACKGROUND The firm of Nagin Gallop Figueredo, P.A. currently serves as general counsel to the CRA. The firm has submitted invoices dated March 13, 2005 and April 25, 2005 to the CRA for legal services rendered for general corporate matters in the amount of. $4,271.83. A second invoice dated April 25, 2005 to the CRA for legal services rendered for land acquisition matters in the amount of $ 718.46. RECOMMENDATION It is recommended that the Executive Director be authorized to: (1) Disburse payment for legal services rendered, costs advanced, for general corporate matters in the amount of. $4,271.83 to Nagin Gallop Figueredo, P.A., charging this amount to Account No. 610 - 1110 - 564- 31 -20, Professional Services Account. The balance in Account No. 610 -1110- 564- 31 -20, after payment of these invoices will be $ 24,588.80. (2) Disburse payment for legal services rendered, costs advanced, for land acquisition matters in the amount of. $718.46 to Nagin Gallop Figueredo, P.A., charging this amount to Account No. 610 - 1110 - 583- 61 -10, Land Acquisition Account. The balance in Account No. 610 - 1110- 583- 61 -10, after payment of this invoice will be $ 219,271.54. Attachments: Draft Resolution Invoices MD /DOD /SAY /'JM E:\C R A \Nagin Gallop Payment Report 4- 25- 05.doc 1 RESOLUTION NO. 2 3 A RESOLUTION OF THE CITY OF SOUTH MIAMI 4 COMMUNITY REDEVELOPMENT AGENCY RELATING 5 TO ATTORNEY'S FEES; APPROVING ATTORNEY'S FEES 6 FOR NAGIN GALLOP FIGUEREDO, P.A., IN THE AMOUNT 7 OF $4,271.83 CHARGING THE AMOUNT TO ACCOUNT NO. 8 610- 1110 - 564- 31 -20, PROFESSIONAL SERVICES ACCOUNT; 9 AND $718.46 CHARGING THE AMOUNT TO ACCOUNT 10 NO. 610 - 1110 - 583 -61 -10 LAND ACQUISTION ACCOUNT: 11 PROVIDING AN EFFECTIVE DATE. 12 13 WHEREAS, Nagin Gallop Figueredo, P.A., has submitted invoices dated 14 March 13, 2005 and April 25, 2005 to the CRA for legal services rendered for 15 general corporate matters in the amount of $4,271.83; and 16 17 WHEREAS, Nagin Gallop Figueredo, P.A., has submitted an invoice dated 18 April 25, 2005 to the CRA for legal services rendered for land acquisition matters 19 in the amount of $718.46. 20 21 22 NOW THEREFORE BE IT RESOLVED BY THE COMMUNITY 23 REDEVELOPMENT AGENCY OF THE CITY OF SOUTH MIAMI, FLORIDA 24 THAT: 25 26 Section 1. The South Miami Community Redevelopment Agency 27 authorizes payment for legal services rendered for general corporate matters 28 in the amount of. $4,271.83 to Nagin Gallop Figueredo, P.A., charging this 29 amount to Account No. 610 - 1110 - 564- 31 -20, Professional Services 30 Account. The balance in Account No. 610 -1110- 564- 31 -20, after payment 31 of the this invoice will be $245588.80. 32 33 Section 2. The South Miami Community Redevelopment Agency 34 authorizes payment for legal services rendered for land acquisition matters 35 in the amount of. $718.46 to Nagin Gallop Figueredo, P.A., charging this 36 amount to Account No. 610- 1110 - 583- 61 -10, Land Acquisition Account. 37 The balance in Account No. 610- 1110 - 583- 61 -10. after payment of the this 38 invoice will be $ 219,271.54. 39 40 41 42 Additions shown by underlining and deletions shown by ever- . 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 Section 3. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this day of June, 2005. ATTEST: APPROVED: City of South Miami Community Redevelopment Agency Clerk READ AND APPROVED AS TO FORM Eve A. Boutsis, General Counsel EX R A\Nagin Gallop Pay Resol 4- 25- 05.doc Page 2 of 2 Chairperson Mary Scott Russell Board Vote: Chairperson Russell: Vice Chairperson Palmer: Board Member Wiscombe: Board Member Birts- Cooper: Board Member Sherar: Board Member Price: Board Member Cobb: NAGIN GALLOP FIGUEREDOP.A. Attorneys & Counselors 3225 Aviation Avenue - Third Floor Telephone: (305) 854 -5353 Miami, Florida 33133 -4741 Facsimile: (305) 854 -5351 May 2, 2005 Ronald Donald O'Donniley City of South Miami Community Redevelopment Agency 6130 Sunset Drive South Miami, Florida 33143 Re: South Miami Community Redevelopment Agency Statements Matter ID: 0076 -001 and 0076 -008 Dear Don: I enclose our firm's invoices dated April 25, 2005, for the South Miami CRA matters referenced above. I also attach the resolution approving same. If you have any questions, please do not hesitate to contact me. Thank you. Very truly yours, q ve A. outsis eneral Counsel for the South Miami Community Redevelopment Agency EAB /glr Enclosures CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE NAGIN GALLOP FIGUEREDO" Attorneys & Counselors 3225 Aviation Avenue, Suite 301 Miami, Florida 33133 Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351 Ronald Donald O'Donniley April 25, 2005 City of South Miami Community Redevelopment Agency Matter ID: 0076 -001 6130 Sunset Drive CRA - General Corporate South Miami, FL 33143 Statement No. 17402 Hours Amount 3/28/2005 EAB Drafted resolution and cover memorandum regarding Destiny lots 2.70 364.50 and transfer of reverter interest to SMCRA; drafted declarations for Rate Summary Eve A. Boutsis 14.10 hours at $135.00/hr 1,903.50 Payment is due upon receipt. Please notify us within 10 days of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. bd. members Craig Sherar, Randy Wiscombe and Marie Birts- Cooper regarding funding of repairs through Rebuilding Together; e-mail and telephone conference with bd. members Sherar and Wiscombe; telephone conference with Mr. James McCants regarding pending agenda items; and e-mail communications with staff regarding pending items. 3/29/2005 EAB Attended meeting with Mr. Don O'Donniley, Mr. Mc Cants, and Ms. 2.40 324.00 Maria Davis regarding CRA properties. 4/4/2005 EAB E -mail communications with Mr. O'Donniley and Mr. Sandy 0.50 67.50 Youkilis regarding CRA agenda; and telephone conference with vice -chair Velma Palmer regarding affordable housing and grant opportunities. 4/11/2005 EAB E -mail communications with Ms. Davis regarding agenda items; 0.30 40.50 and analyzed bylaws regarding cancellation of meetings. 4/12/2005 EAB Attended county CEERC meeting regarding CRA plan amendment. 3.50 472.50 4/13/2005 EAB Attention to and approved notice of transfer of Sawyer property. 0.20 27.00 4/15/2005 EAB Drafted and finalized several (5) satisfactions of grant mortgage for 0.60 81.00 single family home grant recipients. 4118/2005 EAB Analyzed agenda, prepared for SMCRA meeting; and attended 3.70 499.50 CRA meeting. 4/19/2005 EAB Analyzed interlocal and provided comments to bd. member Sherar 0.20 27.00 regarding eminent domain powers of SMCRA. Total Professional Services 1,903.50 Rate Summary Eve A. Boutsis 14.10 hours at $135.00/hr 1,903.50 Payment is due upon receipt. Please notify us within 10 days of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. Nagin Gallop Figueredo, P.A. Matter ID: 0076 -001 Statement No. 17402 Page: 2 CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE Total hours: 14.10 1,903.50 Disbursements 4/12/2005 Parking Charge for attendance at TIF county meeting. 4/19/2005 Parking Charge 4/25/2005 Disbursements incurred - 3.0% Payments and Credits 1/21/2005 Check No. 047514 3/11/2005 4/2112005 Check No. 48769 For Professional Services For Disbursements Incurred Current Balance: Previous Balance: Payments - Thank you 10.00 12.00 57.10 1,863.27 2,887.90 2,089.04 6,840.21 Total Due To be properly credited, please indicate Statement Number on your remittance check. 1,903.50 79.10 1,982.60 16,425.96 6,840.21 11,568.35 Payment is due upon receipt. Please notify us within 10 days of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE NAGIN GALLOP FIGUEREDOPA. Attorneys & Counselors 3225 Aviation Avenue, Suite 301 Telephone: (305) 854 -5353 Ronald Donald O'Donniley City of South Miami Community Redevelopment Agency 6130 Sunset Drive South Miami FL 33143 Miami, Florida 33133 Facsimile: (305) 854 -5351 April 25, 2005 Matter ID: 0076 -008 CRA - Land Acquisition ' Statement No. 17403 Hours Amount 3/30/2005 EAB Drafted letter to Mr. George Lott authorizing initiation of 10 quiet 0.70 94.50 title actions on SMCRA property; and drafted second letter to Mr. Taylor regarding purchase of his parcel; and e-mail communication with Mr. Jurgen Teintze regarding upcoming schedule. 3/31/2005 EAB Attention to reporting deadlines, auditor deadlines, purchase of 0.70 94.50 vacant lots, appraisals, and pending CRA assignments; e-mail communications with Mr. Don O'Donniley, Ms. Maria Davis, and Mr. James McCants regarding audit, deadlines, notices, and other items; and e-mail communication with Ms. Anne Manning regarding transfer of parcel to SMCRA. 4/5/2005 EAB Attention to appraisals and drafting of offers to purchase the 0.60 81.00 parcels. 4/8/2005 EAB Analyzed appraisals for vacant parcels; prepared memorandum to 1.60, 216.00 staff on the appraisals and listing assignments associated with each; drafted letter requesting to purchase vacant parcels; and analyzed CRA agenda items. 4/11/2005 EAB Telephone conference with Mr. Lott regarding title searches on 1.30 175.50 6016 SW 63rd Street and several other properties, and discussion regarding Habitat quit claim of parcel to SMCRA; e-mail communication with Ms. Manning regarding bylaws of Habitat; and drafted letter to Mr. All Brewster of MDHA regarding quit claim of parcel to SMCRA for Madison Square; and drafted letters to other property owners for purchase of Madison Square parcels. 4118/2005 EAB Telephone conference with Mr. George Lott regarding Habitat deed 0.40 54.00 to SMCRA; attention to two quiet title actions; and prepared e-mail update to SMCRA board on the Habitat property. Rate Summary Eve A. Boutsis Total Professional Services 715.50 5.30 hours at $135.00 1hr 715.50 Payment is due upon receipt. Please notify us within 10 days of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. Nagin Gallop Figueredo, P.A. Matter ID: 0076 -008 Statement No. 17403 Page: 2 CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE Total hours: 5.30 715.50 Disbursements 12/31/2004 Recording Fee -18.50 4/25/2005 Disbursements incurred - 3.0% 21.46 Payments and Credits 3/1112005 Check No. 48175 179.05 1/21/2005 Check No. 047514 459.62 4121/2005 Check No. 48769 111.24 749.91 For Professional Services 715.50 For Disbursements Incurred 2.96 718.46 Current Balance: Previous Balance: 954.21 Payments - Thank you 749.91 Total Due 922.76 To be properly credited, please indicate Statement Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. i CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE NAGIN GALLOP FIGUEREDOra. Attorneys & Counselors 3225 Aviation Avenue, Suite 301 Miami, Florida 33133 Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351 Ronald Donald O'Donniley April 25, 2005 City of South Miami Community Redevelopment Agency Matter ID: 0076 -001 6130 Sunset Drive CRA - General Corporate South Miami, FL 33143 Statement No. 17402 Hours Amount 3/28/2005 EAB Drafted resolution and cover memorandum regarding Destiny lots. 2.70 364.50 and transfer of reverter interest to SMCRA; drafted declarations for Rate Summary Eve A. Boutsis 14.10 hours at $135.00 /hr 1,903.50 Payment is due upon receipt. Please notify us within 10 days of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. bd. members Craig Sherar, Randy Wiscombe and Marie Birts- Cooper regarding funding of repairs through Rebuilding Together; e-mail and telephone conference with bd. members, Sherar and Wiscombe; telephone conference with Mr. James McCants regarding pending agenda items; and e-mail communications with staff regarding pending items. 3/29/2005 EAB Attended meeting with Mr. Don O'Donniley, Mr. Mc Cants, and Ms. 2.40 324.00 Maria Davis regarding CRA properties. 4/4/2005 EAB E -mail communications with Mr. O'Donniley and Mr. Sandy 0.50 67.50 Youkilis regarding CRA agenda; and telephone conference with vice -chair Velma Palmer regarding affordable housing and grant opportunities. 4/11/2005 EAB E -mail communications with Ms. Davis regarding agenda items; 0.30 40.50 and analyzed bylaws regarding cancellation of meetings. 4/12/2005 EAB Attended county CEERC meeting regarding CRA plan amendment. 3.50 472.50 4/13/2005 EAB Attention to and approved notice of transfer of Sawyer property. 0.20 27.00 4/1512005 EAB Drafted and finalized several (5) satisfactions of grant mortgage for 0.60 81.00 single family home grant recipients. 4/18/2005 EAB Analyzed agenda, prepared for SMCRA meeting; and attended 3.70 499.50. CRA meeting. 4/19/2005 EAB Analyzed interlocal and provided comments to bd. member Sherar 0.20 27.00 regarding eminent domain powers of SMCRA. Total Professional Services 1,903.50 Rate Summary Eve A. Boutsis 14.10 hours at $135.00 /hr 1,903.50 Payment is due upon receipt. Please notify us within 10 days of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. Nagin Gallop Figueredo, P.A. Matter ID: 0076 -001 Statement No. 17402 Page: 2 CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE Total hours: 14.10 Disbursements 4/12/2005 Parking Charge for attendance at TIF county meeting. 4/19/2005 Parking Charge 4/25/2005 Disbursements incurred - 3.0% Payments and Credits 1/21/2005 Check No. 047514 3/11/2005 4121/2005 Check No. 48769 For Professional Services For Disbursements Incurred Current Balance: Previous Balance: Payments - Thank you 1,903.50 10.00 12.00 57.10 1,863.27 2,887.90 2,089.04 1,903.50 79.10 1,982.60/' 16,425.96 6,840.21 Total Due 11,568.35 To be properly credited, please indicate Statement Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE NAGIN GALLOP FI GUEREDOPA. Attorneys & Counselors 3225 Aviation Avenue, Suite 301 Telephone: (305) 854 -5353 Ronald Donald O'Donniley City of South Miami Community Redevelopment Agency 6130 Sunset Drive South Miami, FL 33143 Miami, Florida 33133 Facsimile: (305) 854 -5351 April 25, 2005 Matter ID: 0076 -008 CRA - Land Acquisition Statement No. 17403 Hours Amount 3/30/2005 EAB Drafted letter to Mr. George Lott authorizing initiation of 10 quiet 0.70 94.50 title actions on SMCRA property; and drafted second letter to Mr. Taylor regarding purchase of his parcel; and e-mail communication with Mr. Jurgen Teintze regarding upcoming schedule. 3/31/2005 EAB Attention to reporting deadlines, auditor deadlines, purchase of 0.70 94.50 vacant lots, appraisals, and pending CRA assignments; e-mail communications with Mr. Don O'Donniley, Ms. Maria Davis, and Mr. James McCants regarding audit, deadlines, notices, and other items; and e-mail communication with Ms. Anne Manning regarding transfer of parcel to SMCRA. 4/5/2005 EAB Attention to appraisals and drafting of offers to purchase the 0.60 81.00 parcels. 4/8/2005 EAB Analyzed appraisals for vacant parcels; prepared memorandum to 1.60, 216.00 staff on the appraisals and listing assignments associated with each; drafted letter requesting to purchase vacant parcels; and analyzed CRA agenda items. 4/1112005 EAB Telephone conference with Mr. Lott regarding title searches on 1.30 175.50 6016 SW 63rd Street and several other properties, and discussion regarding Habitat quit claim of parcel to SMCRA; e-mail communication with Ms. Manning regarding bylaws of Habitat; and drafted letter to Mr. Al Brewster of MDHA regarding quit claim of parcel to SMCRA for Madison Square; and drafted letters to other property owners for purchase of Madison Square parcels. 4/18/2005 EAB Telephone conference with Mr. George Lott regarding Habitat deed 0.40 54.00 to SMCRA; attention to two quiet title actions; and prepared e-mail update to SMCRA board on the Habitat property. Rate Summary Eve A. Boutsis Total Professional Services 715.50 5.30 hours at $135.00/hr 715.50 Payment is due upon receipt. Please notify us within 10 days of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. Nagin Gallop Figueredo, P.A. Matter ID: 0076 -008 Statement No. 17403 Page: 2 CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE Total hours: 5.30 715.50 Disbursements 12/31/2004 Recording Fee -18.50 4/25/2005 Disbursements incurred - 3.0% 21.46 Payments and Credits 3/11/2005 Check No. 48175 179.05 1/21/2005 Check No. 047514 459.62 4/21/2005 Check No. 48769. 111.24 749.91 For Professional Services 715.50 For Disbursements Incurred 2.96 Current Balance: 718.46 Previous Balance: 954.21 Payments - Thank you 749.91 Total Due 922.76 To be property credited, please indicate Statement Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. MFSfoat�aCtc� 2001 iMaking our Neighbor, : nod a Great Race to Live, L'L'ork and Play" To: Honorable Chair and Date: June 13, 2005 CRA Board Members From: Maria Davis �� ITEM No. Executive Director Re: Sale of Property to T. Sawyer RESOLUTION A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO REAL PROPERTY; AUTHORIZING THE SALE VIA QUIT CLAIM DEED OF THE PROPERTY HAVING PROPERTY FOLIO IDENTIFICATION NUMBER 09- 4025 - 010 -0560 AND THE BELOW LEGAL DESCRIPTION TO MS. THERESA SAWYER FOR $10,000, AND AUTHORIZING THE PLACEMENT OF A DEED RESTRICTION ON THE PROPERTY, WHICH COVENANT AND DEED RESTRICTION PRECLUDES DEVELOPMENT OF THE PROPERTY; AND PROVIDING AN EFFECTIVE DATE. BACKGROUND This item was before the SMCRA Board on December 20, 2004 at which time Resolution No. 17 -04 -144 was adopted authorizing the sale of the property to Ms. Sawyer. Subsequent to that action it was determined that the agency needed to comply with a special notice of surplus land availability requirement set forth in Florida State Stat. 163.380. For this reason the item is before the Board again at this time. SPECIFIC PROPERTY The South Miami Community Redevelopment Agency ( SMCRA) owns the following described property located on SW 59`h Court: Lot 54 and the West 11.25 Feet of alley lying East and adjacent thereto closed per Ordinance 7 -79 -1029, Block 9, FRANKLIN SUBDIVISION, according to the Plat thereof, recorded in Plat Book 5, at Page 34 of the Public Records of Miami -Dade County, Florida. (Miami -Dade County Property Identification Number: 09- 4025 -010- 0560) Ms. Theresa Sawyer, who lives adjacent to the parcel, has historically cared for the parcel. In 2004 she appeared at a SMCRA meeting and voiced her concern with vagrants and crime on the parcel and sought the approval of the SMCRA to obtain title to the parcel so that she could better protect her home and deter crime on the parcel. The SMCRA Board at its December 20, June 13, 2005 Page 2 of 2 2004 meeting approved resolution recommending that the property should be sold to Ms. Sawyer with deed restrictions. In making the decision the board considered the quality of life of the neighboring community, the efforts to control vagrants and illegal drug use in the area, and the desire to ensure development of standard sized lots. See plan page 5 "non- conforming structures ". SALE OF SURPLUS CITY PROPERTY Thereafter, counsel for the SMCRA determined that the sale could not take place until the SMCRA approved the sale, as provided for under state law. Florida Statute Section 163.380 sets forth the procedures required to dispose of property owned by the SMCRA. It requires the agency to issue a public notice of the availability of the property for sale. The notice must be published 30 days prior to any action to execute any contract to sell the surplus property. The advertisement should list any restrictions associated with the sale. In addition, advertisement must indicate that the agency will accept proposals from persons interested in purchasing the property. Attached is a copy of the statutory notice provision, Florida Statutes section 163.380, and a copy of the published notice. In response to the advertisement, the SMCRA received solely one letter of interest proposing to purchase the property for $10,000 with the deed restrictions as set forth by the SMCRA. The proposal was from Ms. Sawyer and is attached to this memorandum. As a result of the foregoing, the SMCRA noticed the proposed sale of the parcel in question. The sale of the property is consistent with the SMCRA's plan and amended plan. As you are aware the city commission has approved of both the SMCRA plan and amended plan. The sale to Ms. Sawyer will ensure that the property is rehabilitated and conserved, in the interest of the public health, safety, [and] welfare of the residents. See plan at page 16. Moreover, pursuant to section 3(a) of the plan, the SMCRA board is authorized to dispose of real property. Additionally, the SMCRA board may require the use of restrictive covenants running with the land and its uses in order to ensure compliance with the SMCRA plan. See plan at page 17, and page 21, goals 20 and 21. RECOMMENDATION It is recommended that the SMCRA Board approve the attached resolution authorizing the Executive Director, to quit claim the above described parcel to Ms. Theresa Sawyer in exchange for $10,000. The quit claim deed, attached as an exhibit to this resolution, contains a deed restriction precluding the development of the parcel and precluding the sale of the property. The parcel shall remain green space with no structures being placed on the parcel and precludes sale of the property. Attachments: Proposed Resolution F.S. Statue 163.380 Public notice old Sawyer proposal Quit Claim Deed MD /DOD /E3 EAC R A \Sawyer Ptoperty CRA Report.doe 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 RESOLUTION NO. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO REAL PROPERTY; AUTHORIZING THE SALE VIA QUIT CLAIM DEED OF THE PROPERTY HAVING PROPERTY FOLIO IDENTIFICATION NUMBER 09- 4025- 010 -0560 AND THE BELOW LEGAL DESCRIPTION TO MS. THERESA SAWYER FOR $10,000, AND AUTHORIZING THE PLACEMENT OF A DEED RESTRICTION ON THE PROPERTY, WHICH COVENANT AND DEED RESTRICTION PRECLUDES DEVELOPMENT OF THE PROPERTY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the South Miami Community Redevelopment Agency ( SMCRA) owns the following described surplus property: Lot 54 and the West 11.25 Feet of alley lying East and adjacent thereto closed per Ordinance 7 -79 -1029, Block 9, FRANKLIN SUBDIVISION, according to the Plat thereof, recorded in Plat Book 5, at Page 34 of the Public Records of Miami -Dade County, Florida. Miami -Dade County Property Identification Number: 09- 4025- 010 -0560; and, WHEREAS, Ms. Theresa Sawyer who lives adjacent to the parcel has historically cared for the parcel; and, WHEREAS, the SMCRA parcels has several specimen live oak trees on the tract; and, WHEREAS, on October 13, 2004, Ms. Sawyer appeared at a SMCRA meeting and voiced her concern with vagrants and crime on the parcel and sought the approval of the SMCRA to obtain title to the parcel so that she can better protect her home and deter crime on the parcel; and, WHEREAS, the SMCRA determined that the transfer of the properly to Ms. Sawyer complies with the goals of the SMCRA; and, WHEREAS, the SMCRA board, at its December 20, 2004 meeting, approved a resolution recommending that in exchange for its costs ($10,000) to quit claim the property to Ms. Sawyer, and to include in the quit claim deed a restriction precluding the development of the parcel and precluding the sale of the property; and, Pagel of 3 Additions shown by underlining and deletions shown by a ing. I WHEREAS, the SMCRA has provided pursuant to section 163.380, Florida 2 Statutes, proper 30 -day notice of the availability of the subject parcel; and, 3 4 WHEREAS, Ms. Sawyer submitted the sole proposal to purchase the property and 5 has agreed to the deed restrictions and limitations set forth by the SMCRA; and, 6 7 WHEREAS, the SMCRA board to sell the property to Ms. Sawyer considered the 8 quality of life of the neighboring community, the efforts to control vagrants and illegal 9 drug use in the area, and the desire to ensure development of standard sized lots (Plan 10 page 5 "non- conforming structures "); and, 11 12 WHEREAS, the sale of the property complies with the SMCRA's plan which is to 13 "rehabilitate and conserve the area in the interest of the public health, safety, moral [and] 14 welfare of the residents" (plan at page 16; page 11, section 3(a) "disposition of real 15 property "; page 17 (use of restrictive covenants running with the land and its uses; and 16 page 21, goals 20 and 21). 17 18 NOW THEREFORE BE IT RESOLVED BY THE SOUTH MIAMI 19 COMMUNITY REDEVELOPMENT AGENCY; 20 21 Section 1. The South Miami Community Redevelopment Agency ( SMCRA) in 22 exchange for $10,000.00, quit claims the parcel to Ms. Theresa Sawyer. The quit claim 23 deed, attached as exhibit 1 to this resolution contains a deed restriction precluding the 24 development of the parcel and precludes the sale of the property. The parcel shall remain 25 green space with no structures being placed on the parcel and precludes sale of the 26 property. 27 28 Section 2. Upon the SMCRA's receipt of $10,000 from Ms. Theresa Sawyer, 29 the SMCRA's executive director is authorized to execute the quit claim deed, which is 30 attached to this resolution as exhibit 1. 31 32 Section 3. This resolution shall take effect immediately upon approval. 33 34 Page 2 of 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 PASSED AND ADOPTED this ATTEST: City of South Miami Community Redevelopment Agency Clerk READ AND APPROVED AS TO FORM: Eve A. Boutsis, General Counsel EAC R A\Sawyer Property CRA Resolution -doc day of June, 2005. APPROVED: Chairperson Mary Scott Russell Board Vote: Chairperson Russell: Vice Chairperson Palmer: Board Member Wiscombe: Board Member Birts- Cooper: Board Member Sherar: Board Member Price: Board Member Cobb: Page 3 of 3 Dec, 14 04 01:15p Lott & Levine 9155 South Dadeland Boulevard, Suite 1014 Miami, Florida 33156 (305) 670-0700 (305) 670-0701 Fax FaX (305) 670 -0701 p.1 LOTT 'A LEVINE To: Eve A. Boutsis From: Geor /ge, J. Lott Taus (305)854 -5351 Pages. (V Phone (305)8545353 Date 12/14/04 Rai Theresa Sawyer cc: (Click here and type name] 0 Urgent ' 0 For Review 0 Please Comment 0 Please Reply 0 Please Recycle 1 am fauing to you the revised Quit Claim Deed and Unity of TIBe. Please note that according to the Dodo County Tax Accesaos's aniieo, the property whom Ma. Sawyer lives Is In the name of Reginald Sawyer, who 1 presume its her husband. The documents are based on this presumption, which someone from the Clty should verify before the documents are signed. 0 Comments: WARNING; "Unauthorized interception of this telephonic communication could be a violation of Federal and State law." The documents accompanying this telecopy transmission contain confidential information belonging to the sender which Is legally privileged. The information is intended only for the use of the individual or entity named above. If you are not the intended recipient, you are hereby notified that any disclosure, copying„ distribution or taking of any action in reliance on the contents of this telecopied information is strictly prohibited. If you have received this telecopy in error, please immediately notify us by telephone to arrange for return of the original documents to us. Dec 14 04 01:16p Lott 6 Levine This iastzument prepared by: GEORGE J. LOTT, Esq. Dadsland Cuutra, Suite 1014 9155 So. Dadeland Blvd. Miami, IL 33156 Parcel I.D. # 09- 4025 -010 -0560 (305) 670 -0701 p.2 'N Q U I T - C L A I M D E E D THIS QUIT -CLMM DEED, executed this day of December, 2004, by the CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY, an agency organized and existing pursuant to Chapter 163, Part III, Florida Statutes, First Party *, to REGINALD SAWYER and THERESA SAWYER, 6401 S.W. 59 Place, South Miami, Fl.. 33143, Second Party *: WITNESSETH, that the .said First Party, for and in consideration of the sum of TEN DOLLARS ($10.00), in hand paid by the said Second Party, the receipt whereof is hereby acknowledged, does hereby remise, release and quit -claim unto the said Second Party forever, all the right, title, interest, claim and demand which the said First Party has in and to the following described lot, piece or parcel of land, situate, lying and being in the City of South Miami, County of Miami -Dade, State of Florida, to wit: . Lot 54 and the West 11.25 Feet of alley lying East and adjacent thereto closed per Ordinance 7 -79 -1029, Block 9, FRANKLIN SUBDIVISION, according to the Plat thereof, recorded in Plat Book 5, at Page 34 of the Public Records of Miami -Dade County, Florida (the "Land "). TO HAVE AND To SOLD the said Land subject, however, to the Unity of Title recorded herewith and the following covenants and restrictions which shall constitute covenants running with the Land and be binding upon the party of the Second Part, her successors and assigns, for a term of five (5) years from the date of this Deed: No portion of the Land, or any interest therein, may be sold, transferred, or conveyed for a period of five (5) years from the date hereof. In the event that the foregoing covenant and restriction are violated, title to the Land shall revert to the party of the First Part. *Whenever used herein the terms "First Party" and "Second Party" shall include singular and plural, heirs, legal representatives, and assigns of individuals, and the successors of corporations, wherever the context so admits or requires. in WITurss WSERBoF, the First Party has hereunto set its. hand and seal the day and year first above written. Signed, sealed and delivered in the presence of: Witness Printed: Witness Printed; CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY By: AS DIRECTOR Dec 14 04 01:16p Lott 6 Levine 1305) 670 -0701 p.3 STATE OF FLORIDA COUNTY OF MIAMI -DADE I HEREBY CERTIFY that on this day before me, an officer duly qualified to take acknowledgments, personally appeared as Director of the City of South Miami Community Redevelopment Agency, to me known to be the person described in and who executed the foregoing instrument and acknowledged before me that he executed the same, and who presented as identification the following: and he did not take an oath. WITNESS my hand and official seal in the - County and State last aforesaid this day of December, 2004. Notary Public Printed: Deo 14 04 01:16p Lott & Levine This Instrument prepared by George J. Lott, Esq. 9155 South Dadeland, #1014 Miami, Florida 33156 (3051 670 -0701 P.4 IN CONSIDERA71ON OF the conveyance by the City of South Miami Community Redevelopment Agency to the undersigned, of the following described property: Lot 54 and the West 11.25 Feet of alley lying East and adjacent thereto dosed per Ordinance 7 -79 -1029, Block 9, FRANKLIN *SUBDIVISION, according to the Plat thereof, recorded in Plat Book 5, at Page 34 of the Public Records of Miami -Dade County, Florida, We hereby agree and bind ourselves, our heirs, successors and assigns as follows: 1. That said property and the property described as: Lot 53, less the North 10 feet for road right of way, and the West 11.25 Feet of alley lying East and adjacent thereto closed per Ordinance 7 -79 -1029, Block 9, FRANKLIN SUBDIVISION, according to the Plat thereof, recorded in Plat Book 5, at Page 34 of the Public Records of Miami -Dade County, Florida, shall be considered as one parcel of land and that no portion of land shall be sold, transferred, devised or assigned separately, except in its entirety as one parcel of land. 2. The undersigned further agree that this condition, restriction and limitation shall deemed a covenant running with the land and shall remain In full force and effect and be binding upon the undersigned, their heirs, successors and assigns until such time as the same may be released In writing by the City of South Miami. Signed, sealed, executed and acknowledged on this day of 2004, at Miami, Florida. By: Witness THERESA SAWYER Printed: By: Witness REGINALD SAWYER Printed: Dec 14 04 01:16p Lott 6 Levine (305) 670 -0701 p.tr SATE OF FLORIDA COUNTY OF MIAMI -DADE I HEREBY CER77FY that on this day before me, an officer duly qualified to take acknowledgments, personally appeared THERESA SAWYER and REGINALD SAWYER, to me known to be the person described in and who executed the foregoing instrument and acknowledged before me that she executed the same, and who presented as identification the following: and she did not take an oath. WITNESS my hand and official seal in the County and State last aforesaid this day of December, 2004. . Notary Public Printed: Dec-14 04 01 :17p Lott & Levine 4iarni -Dade County. Real Estatc Tax Information (3051 S70 -0701 p.6 Page 1 of 1 Show Me: Property Taxes Search By: Select Item Detail Tax Information: Real Estate Tax Info 2004 Taxes Prior Years Taxes Due 2004 Ad Valorem 2004 Non -Ad Valorem 2004 Back Assessments 2004 E�Lb d§a Folio 2004 Historical Abatements 2005 . QuarferlyPayments 2QQ4 Tax Notice /Memorandum lD 2002 Mfami -Dade County. All rights reserved. Real Estate Tax Information Today's Date: 12114/2004 Last Update: 12/09/2004 Tax Year 2004 Folio Number: 09 40250100550 SOUTH MIAMI Owner's Name: REGINALD SAWYER Property Address: 6401 SW 59 CT Mailing Information: Legal Description: REGINALU SAWYF-H FRANKLIN SUB PB 5 -34 6401 SW 59 CT LOT 53 LESS N10FT FOR RIW b S MIAMI FL W1125FT OF ALLEY LYG E & ADJ 331433503 BLK 9 & N51.97FT OF LOT 115 PER To view 2004 Tax 2004 Taxgs Notice/Memorandum click here are in Raid status. Amounts due are subject to change without notice. (305) 270 -4916 Downtown Office: 140 W Flagler St., Room 101 Miami, FL 33130 South Miami -Dade Office: 10710 SW 211 St, Room 104 Miami, FL 33189 Office Hours: Mon - Fri )0 am - 5:00 1 Related Links: Tax Collector Property Appraiser Florida State Dept of R milady Tax Home I Real Estate Tax Info 12004 Taxes I Nor Years 12004 Non -Ad Valorem 2004 Back Assessments 12004_Enterorise Felio 1 2004 Historical Abatamants 12005 Quartedy Payments I 21j04 Tax NofioWemomndum Miami -Dade Ugmn I Using Our Site I Ahout 1I Phone Directory I Prlyacv I Diaclalrner 1 >r E-wit your comments, questions and suggestions to Webmaster http:// egvsys. miamidade .gov:16081wwwservlggvtltxcawol .dia ?folio= 0940250100550 12/14/2004 ,II111 ;i ;.;r r—. - ftllw� r— S � 2001 "Moking our Neighborhood a Great Place to Live, Work and Ploy" To: Honorable Chair and Date: June 13, 2005 CRA Board Mek-i-2; b of From Maria Davis S Sub ject: Agenda Item # Executive Director Selection of Property Appraiser RESOLUTION A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY AUTHORIZING THE EXECUTIVE DIRECTOR TO ENTER INTO A CONTRACT WITH INVESTOR "S RESEARCH ASSOCIATES FOR THE PURPOSE OF PROVIDING APPRAISALS OF TWENTY ONE (21) PROPERTIES WHICH NEED TO BE ACQUIRED FOR THE CRA SINGLE FAMILY INFILL HOME OWNERSHIP PROGRAM AND THE MADISON SQUARE DEVELOPMENT PROJECT AND AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE $7,500 TO INVESTORS RESEARCH ASSOCIATES CHARGING THE AMOUNT TO ACCOUNT NO 610 - 1110 - 583- 61 -10, LAND ACQUISITION ACCOUNT; PROVIDING AN EFFECTIVE DATE. BACKGROUND The South Miami Community Redevelopment Agency ( SMCRA) pursuant to Chapter 163, Part III, Florida Statutes and the Community Redevelopment Plan specifically authorizes the acquisition of real property or personal property for the purpose of providing affordable homes and for economic development. The SMCRA staff has determined that the eleven (11) properties are required for the CRA Infill Home Ownership Project and ten (10) properties are required for the Madison Square Development Project. (see Attachment A) APPRAISER SELECTION The SMCRA Board at its April 18, 2005 meeting adopted two resolutions authorizing the Executive Director to obtain estimates from professional property appraisers in order to determine the fair market value for the 21 identified properties. During the past month the staff forwarded a bid request to eleven real estate consultants and appraisers. Three estimates were received. The following is a summary of the responses: (1) Investors Research Associates, Inc ($7,500.00) would deliver the completed appraisals within 30 days of authorization to proceed. (2) Appraisal Group International, Inc ($7,565.00) can begin delivering reports within 3 weeks of authorization and all reports completed in 30 days (3) Waronker & Rosen, Inc ($10,000.00) with a time frame of 60 days to complete the assignment. RECOMMENDATION Based upon responses received, it is recommended that appraisal bid No. (1) from Investors Research Associates be selected. It is recommended that the attached resolution be approved authorizing the Executive Director to contract with Investors Research Associates in the amount of $7,500 for the appraisals of the 21 properties involved. This amount will be charged to Account No 610- 1110 - 583 -61- 10, Land Acquisition Account. The balance in Account No. No 610 - 1110 - 583- 61 -10, after payment of this invoice will be $ 211,771.54. Attachments Resolution List of Properties Bid Responses Received MD /DOD /SAY /JM E: \C R ATroperty Appraisers Selection Report.doc Page 2 of 3 (A) CRA PROPERTIES SUBJECT TO APPRAISAL INFILL HOME OWNERSHIP PROJECT Folio No Vacant 09 -4025- 010 -0070 09 -4025- 010 -0770 09 -4025- 010 -0860 094025- 010 -0010 09 -4025- 009 -0030 09 -4025- 009 -0040 09 -4025- 009 -0100 09 -4025 -009 -0110 09 -4025- 034 -0250 Occupied 09 -4025- 010 -0080 Location/ Address 6082 SW 63' St 6017 SW 63`d St 6167 SW 64 " ST 6165 SW 64 " ST 6345 SW 62" d Ave. 6163 SW 63 Tern 6487 SW 60 "' Ave. Abandoned Structure 09 -4025- 028 -0030 5820 SW 66"' ST MADISON SQUARE DEVELOPMENT PROJECT Folio No Occupied 09 -4025- 010 -0030 09 -4025- 010 -0040 09 -4025- 010 -0050 09 -4025- 010 -0060 09 -4025- 010 -0310 09 -4025- 010 -0180 09 -4025- 010 -0150 Vacant 09 -4025- 010 -0290 09 -4025- 010 -0181 09 -4025- 010 -0191 Location/ Address 6415 SW 60 "' Ave 6429 SW 60 "' Ave 6443 SW 60 "' Ave 6457 SW 60 "' Ave 6429 SW 59 "' PL 6442 SW 59 "' PL 6412 SW 59 "' PL 6411 SW 59 "' PL Page 3 of 3 I RESOLUTION NO. 2 3 A RESOLUTION OF THE -SOUTH MIAMI COMMUNITY REDEVELOPMENT 4 AGENCY AUTHORIZING TIIE EXECUTIVE DIRECTOR TO ENTER INTO A 5 CONTRACT WITH INVESTORS RESEARCH ASSOCIATES FOR THE PURPOSE OF 6 PROVIDING APPRAISALS OF TWENTY ONE (21) PROPERTIES WHICII NEED TO 7 BE ACQUIRED FOR TIIE CRA SINGLE FAMILY INFILL HOME OWNERSIIIP 8 PROGRAM AND TILE MADISON SQUARE DEVELOPMENT PROJECT AND 9 AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE $7,500 TO INVESTORS 10 RESEARCH ASSOCIATES CHARGING THE AMOUNT TO ACCOUNT NO 610 -1110- 1 1 583- 61 -10, LAND ACQUISITION ACCOUNT; PROVIDING AN EFFECTIVE DATE. 12 13 14 WHEREAS, both the South Miami Community Redevelopment Agency ( SMCRA) 15 pursuant to Chapter 163, Part III, Florida Statutes, and the Community Redevelopment Plan 16 specifically authorize the acquisition of real property or personal property for the purpose of 17 providing affordable homes and for economic development.; and 18 19 WHEREAS, the SMCRA Board and staff determined that the eleven (11) properties 20 are required for the CRA Infill Home Ownership Project and ten (10) properties are required for 21 the Madison Square Development Project; and 22 23 WHEREAS The SMCRA Board at its April 18, 2005 meeting adopted two resolutions 24 authorizing the Executive Director to obtain estimates from professional property appraisers in 25 order to determine the fair market value for the 21 identified properties; and 26 27 WHEREAS, the SMCRA staff forwarded a request for bid notice to eleven real estate 28 consultants and appraisers; and 29 30 WHEREAS, responses were received from three professional property appraisers; and 31 32 WHEREAS, the SMCRA staff has determined that the bid from Investors Research 33 Associates, Inc was the lowest and most responsive. 34 35 NOW, THEREFORE, BE IT RESOLVED BY THE COMMUNITY 36 REDEVELOPMENT AGENCY OF THE CITY OF SOUTH MIAMI, FLORIDA 37 THAT: 38 39 Section 1. The Executive Director is authorized to enter into a contract with Investors 40 Research Associates in the amount of $7,500 for the appraisals of the 21 properties involved. This 41 amount will be charged to Account No.610 -1110- 583- 61 -10, Land Acquisition Account. 42 43 Section 2. The balance in Account No. 610- 1110- 583 -61 -10 after payment of this invoice 44 will be $ 211,771.54. 45 46 1 2 3 4 5 6 7 8 9 10 11 12 13 1.4 15 16 17 18 19 20 21 22 23 24 p.2 Section 3. This resolution shall take effect immediately upon adoption. PASSED and ADOPTED this day of 2005. ATTEST: City of South Miami Community Redevelopment Agency Clerk READ AND APPROVED AS TO FORM: Eve A. Boutsis, General Counsel APPROVED: Chairperson Mary Scott Russell Board Vote: Chairperson Russell: Vice Chairperson Palmer: Board Member Wiscombe: Board Member Birts- Cooper: Board Member Sherar: Board Member Bryan: Board Member Cobb: M D /DOD /SAY 1\ MCGRUMPLANNINGIC R ATropcily Appiaiser Authorizing reso -doc 4' It P 2001 `.Waking our Neighborhoad a rrea Race: to tivv, 4'bork and Pfar" To: Maria Davis CRA Director Date: May 17, 2005 Don O'Donniley Planning From: James McCants Subject: Appraisers Estimates In response to the request for estimates for appraisers for 21 properties in the CRA area (10) of which we need to complete the Madison Square Development project appraisers and (11) needed for Infill Single Family Home Ownership Program. Break down 13 vacant 4 single family residences 1 duplex 2 apartment buildings 1 commercial building 21 We have 3 out of 1 I Real estate consultants and appraisers responded from the licensed list that Mike Sprovero gave US. Investor's Research Associates, Inc fee to appraise these properties would be ($7,500.00) and would deliver the completed appraisals within 30 days of authorization to proceed. Appraisal Group International, Inc fee to appraise these properties would be ($7,565.00) contacted his staff for estimated time of completion Waronker S Rosen, Inc fee to appraise these properties would be $10,000.00 with a time frame of 60 days to complete the assignment Appraisal Group International, Inc. 16100 NE 16' Avenue, Suite A Miami, Florida 33162 (305) 944 -8811 fax (305) 944 -4317 May 4, 2005 City of South Miami Mr. James McCants, Program Coordinator Tel: 305 -668 -7237 Community Redevelopment Authority Fax: 305 - 668 -7356 6130 SW Sunset Drive Miami, F133143 Re: Resolution # CRA 1405 -161 Resolution # CRA 9505 -162 Dear Mr. McCants: To follow up on our phone conversation of this morning, we hereby respond to the above R.F.P. ( "Request for Proposal ") on the above resolution #1405 -161, #1505162 to value 21 pieces of property on behalf of the City of South Miami for its SMCRA. As discussed, it has been our experience that for vacant or abandon property, with the intent to establish a current market value as vacant, for a multi -folio assignment, as is the case for the above CRA 1505162 eleven (11) properties, the utilization of the Fannie Mae Form Land report is the most appropriate report format. The eleven (11) properties each contain unique land size, zoning and other characteristics which needs to be addressed in the individual report and influence the appropriate comparables to assist in establishing the value, thus the reader of the report is able to review a specific folio and is able to identify the characteristics of the site, ownership and the influences which help establish the value. Our fee to the City of South Miami Community Redevelopment Authority, for the above captioned form reports, would be $500.00 for each vacant land property, plus one single - family house at $300.00 for a total fee of $5,300.00. You had originally asked me to do a Summary Narrative Appraisal Report concerning the above properties, which i suggested is not appropriate for the folios as presented. A Summary Narrative Report would be appropriate in the event ALL PROPERTIES WERE CONTIGUOUS and we were valuing the entire parcel as one for an intended use under a unified zoning code. Normally, there would be no individual value per folio number. Relative to R.F.P. ( "Request for Proposal ") CRA #1405 -161, it appears the bulk of the 10 properties are single - family homes. Our standard appraisals fee utilizing Fannie Mae Form 1004 is $300.00 each; the vacant land assignment would be at $500.00, as described above, total fee for this R.F.P. would be $3,600.00. W:1Secretaiya FU a 1WINWORD12005d.etters\Community RedevelopmentAuthorliy,doc bO :ST S0, b0 AbW Tod T££ IiNI d oO is iusiu�lddd LT£bbb690£ Page 2 In recapping, our bid for valuation services: CRA 1105 -161 $ 3,600.00 CPA 1505 -162 5,300,00 Total $ 8,900,00 Taking into consideration all the subject properties are located within close proximity to one another, Appraisal Group International, Inc, feels a 15% discount on the above standard appraisal fee is appropriate: 15% Discount <1.335> Total bid to provide valuation services on behalf of SMCRA for the above captioned resolution, on 21 properties would be: $ 7,565.00 If you or any members of the board have any questions relative to the above, please do not hesitate to contact us directly. Regards, IS/ Richard M. Bradbury President Harvey Shechtman Senior Vice - President Wnsecretaiys FlekMNWaRO \ZCOS.Letters%Communfty Redevelopment Authority.doc bO:ST S0, b0 AUW Z0d T££ -11NI cimio -ldsiuNc1cm 2,1£t7bb6S0£ May 09 05 09:53a WARONKER &ROSEN,INC 30S- 665 -5188 A.1 WARONKER & ROSEN, INC. Real Estate Appraisers and Consultants 5730 S.W. 74!h Street, Suite 200 South Miami, Florida 33143 PHONE (305) 665 -8890 FAX (305) 665 -5188 www.waronkerandrosen.com E -MAIL fee @waronkerandrosen -corn DATE: May 9, 2005 TO: James McCants City of South Miami FROM: Lee H. Waronker, MAI, SRA FAX NO: 305- 668 -7356 TOTAL PGS.: I. SU13 ECT: 21 Properties - Resolution CPA 15 -05 -162 MESSAGE: Our fee for preparing appraisals on the above referencedproperties would be $10,000 with a time frame of 60 days to complete the assignment. Thank you for considering Waronker A- Rosen, Iraq Waronker and Rosen, Inc - Real Estate Appraisers and Consultants Waronker and Rosen, Inc 5730 S.W. 74th St, Suite 200 Phone: Miami, FL 33143 Fax: EXPERT REAL ESTATE CONSULTING 305.665.8890 305.665.5188 Page 1 of 1 Waronker & Rosen, Inc. possesses a comprehensive knowledge, expertise and experience which enables us to be able to assist you in making informed decisions with regard to any aspect of your real estate investment, management and brokerage. Because of our extensive experience and familiarity with our geographical area, we are able to guide you through any process you may encounter. We are a full - service consulting firm providing comprehensive coverage for: Appraisals Development Consulting Feasibility Studies Investment Studies Marketability Studies Condemnation Appraisals Expert Testimony Real Estate Tax Appeals Highest and Best Use We perform exhaustive valuation analysis for commercial, industrial, airport facilities, residential and special purpose properties. Site Map • HOME • ABOUT • CLIENTS • REFERENCES • NOTABLE APPRAISALS • LINKS • CONTACT Principals • Lee H. Waronker, MAI, SRA • Josh L. Rosen, MAI Client Center • Download our full brochure site by Matt http : / /www.waronkerandrosen.com/ 619105 Waronker and Rosen, Inc - Real Estate Appraisers and Consultants Waronker and Rosen, Inc 5730 S.W. 74th St, Suite 200 Phone: Miami, FL 33143 Fax: Wide Range of Experience 305.665.8890 305.665.5188 Page 1 of 1 Waronker & Rosen, Inc., formerly Waronker and Associates, Inc., has been providing real estate appraisal and consulting services since 1987. The principals, Lee H. Waronker, MAI, SRA and Josh L. Rosen, MAI have a combined experience of over 50 years in the appraisal of commercial, industrial and residential property of all types and size. Waronker & Rosen, Inc. focuses primarily in the South Florida area from Key West to Palm Beach, although in the past we have prepared appraisals on properties throughout Florida including Orlando, Tampa, St. Petersburg, Naples, Ft. Myers and Jacksonville. We have also prepared appraisals on properties outside of the United States including the Bahamas, the Virgin Islands, Honduras, the Dominican Republic and Grand Turks. >> Next Site Map • HOME • ABOUT • CLIENTS • REFERENCES • NOTABLE APPRAISALS • LINKS • CONTACT Principals • Lee H. Waronker, MAI, SRA • Josh L. Rosen, MAI Client Center • Download our full brochure site by Matt http:// www. waronkerandrosen.com/about.shtml 619105 Waronker and Rosen, Inc - Real Estate Appraisers and Consultants Waronker and Rosen, Inc 5730 S.W. 74th St, Suite 200 Miami, FL 33143 Notable Clients Phone: 305.665.8890 Fax: 305.665.5188 Page 1 of 1 Waronker & Rosen, Inc has had the opportunity to work for and with many lending institutions, government agencies, insurance companies and law firms. We have provided a partial listing of the many clients for whom we have provided appraisal and / or consulting services. View the list Site Map • HOME • ABOUT • CLIENTS • REFERENCES • NOTABLE APPRAISALS • LINKS • CONTACT Principals • Lee H. Waronker, MAI, SRA • Josh L. Rosen, MAI Client Center • Download our full brochure site by Matt http: / /www.waronkerandrosen .com/clients.shtml 619105 Waronker & Rosen, Inc. - Lender / Client References Page 1 of 2 WaronE -er & Rosen, Inc. Lender / Client References Reference: Property Types: Ms. Victoria Garrigo - Sr. Vice President Warehouse / Industrial Northern Trust Bank of Florida, NA Office Buildings 595 Biltmore Way Shopping Centers Coral Gables, FL 33134 Apartment Buildings Tel. 305.529.7700 Various types of Land Fax. 305.529.7723 Mr. John Fischer Apartment Buildings FHLMC (Freddie Mac) 8100 Jones Branch Drive Mail Stop B-43 McLean, VA 22102 -3110 Tel. 703.714.2695 Fax. 703.714.3002 Mr. Mark Bennet, MAI - Sr. Vice President Warehouse I Industrial Wachovia Corporation Office Buildings 225 Water Street, 3rd Floor Shopping Centers Jacksonville, FL 32202 Apartment Buildings Tel. 904.361.2133 Automotive Dealerships Fax. 904.361.3726 Various types of Land Mr. Steven G. Hart, MAI Warehouse / Industrial Bank of America Office Buildings 625 N. Flagler Drive, 10th Floor Shopping Centers West Palm Beach, FL 33401 Apartment Buildings Tel. 561.838.5086 Automotive Dealerships Fax. 561.838.2362 Hotels Mr. John McLeod - Vice President Warehouse / Industrial GMAC Commercial Mortgage Corp. Office Buildings 150 SE 2nd Avenue, Suite 806 Shopping Centers Miami, FL 33131 Apartment Buildings Tel. 305.373.6650 (Conduit Work) Fax. 305.373.6651 (Conduit Work) Mr. William Johnson - Sr. Vice President Warehouse / Industrial Northmarq Capital Office Buildings 301 Yamato Road, Suite 3199 Shopping Centers Boca Raton, FL 32202 Apartment Buildings Tel. 561.999.9466 Hotels Fax. 561.999.9472 (Conduit Work) Mr. Thomas Wood, Jr. Warehouse / Industrial Thomas D. Wood & Co, Mortgage Brokers Office Buildings 4665 Ponce De Leon Boulevard Shopping Centers Coral Gables, FL 33146 Apartment Buildings Tel. 305.663.3361 Fax. 305.663.0131 Mr. Jonathan Rehman - Sr. Vice President Warehouse / Industrial Mr. Don Lauchaire, MAI - Vice President Office Buildings City National Bank Shopping Centers 25 W. Flagler Street, 5th Floor Apartment Buildings Miami, FL 33130 Various Types of Land Tel. 305.577.7322 or 305.577.7274 Fax. 305.577.7401 Mr. Gustavo Phillips - Sr. Vice President Warehouse / Industrial Colonial Bank Office Buildings 2500 NW 107th Avenue, Suite 100 Shopping Centers h4://www.waronkerandrosen.com/files/reference—list.html 619105 W aronker & Rosen, lnc. - Lender / Client References Miami, FL 33172 Tel. 305.468.9717 Fax. 305.468.9767 Mr. James Dockerty - Executive Vice President Mellon United National Bank 1111 Brickell Avenue, 30th Floor Miami, FL 33131 Tel. 305.808.2232 Fax. 305.361.6320 Ms. Patricia Lubian - Sr. Vice President Regions Bank 2800 Ponce De Leon Boulevard, 10th Floor Coral Gables, FL 33134 Tel. 305.774.5215 Fax. 305.774.5143 Automotive Dealerships Apartment Buildings Hotels Various Types of Land Warehouse / Industrial Office Buildings Shopping Centers Automotive Dealerships Apartment Buildings Hotels Various Types of Land Warehouse / Industrial Office Buildings Shopping Centers Apartment Buildings Hotels Various Types of Land Print This Page Close This Window Page 2 of 2 http://www.waronkerandrosen.com/files/reference—list.html 619105 Investors research associates, Inc. 5730 s.w. 74 street, suite 100 south miami, florida 33143 -5381 telephone 305 -665 -3407 fax 305 - 665 -4921 May 4, 2005 James McCants• Community Redevelopment Agency City of South Miami 6130 S.W. 72 Street South Miami, Florida 33143 Dear Mr. McCants: real estate consultants and appraisers licensed real estate broker VIA FAX & MAIL 305- 668 -7356 Please accept this letter as my proposal to appraise 21 individual properties in the City of South Miami. The properties are located mostly in the vicinity of S.W. 64 Street and S.W. 60 Avenue. It is my understanding that the properties' uses are as follows: 13 vacant 4 single family residences 1 duplex 2 apartment buildings 1 commercial building 21 My fee to appraise these properties, would be $7,500. I would deliver the completed appraisals to you within 30 days of your authorization to proceed. I have enclosed resumes for myself and my associate for your records. Thank you for the opportunity to present this proposal. Sincerely, <�F I/, paa� Edward N. Parker, MAI Enc: QUALIFICATIONS 4�t" EDWARD N. PARKER, MAI Investors Research Associates, Inc. 5730 S.W. 74 Street, Sprite 100 South Miami, Florida 33143 -5381 Phone No.: (305) 665 -3407 Fax No.: (305) 665 -4921 Academic University of Alabama - B.S., Marketing University of Miami - M.B.A. Eanerieace Mr. Parker began his career as a real estate consultant in 1972 with the Reinhold P. Wolff Economic Research Company in Coral Gables, Florida. As a staff analyst, he was responsible for the preparation of market feasibility studies, retail studies, economic use analyses, and site location studies. In 1974, Mr. Parker joined the Miami office of Real Estate Research Corporation (RERC), a wholly owned subsidiary of the First National Bank of Chicago. As a staff appraiser and analyst, Mr. Parker prepared appraisals of all types of income- producing properties located throughout the United States and the Caribbean. These valuations involved fee simple interest, leaseholds, partial interests, and going - concern valuations. He has also appraised a large number of special purpose properties including schools, marinas, resorts, and specialized manufacturing facilities. Mr. Parker's administrative responsibility at RERC included the coordination of the appraisal of the assets of two major Miami -based REITS during their orderly portfolio disposition. Mr. Parker also managed the annual ongoing portfolio appraisal of the properties comprising the First National Bank of Chicago commingled pension trust known as Fund F. In June, 1981, Mr. Parker joined Investors Research Associates, Inc. as a principal. The firm specializes in income property appraisals, highest and best use and market studies, as well as consultation services for major lending institutions, insurance companies, real estate syndicators, developers, pension funds and governmental agencies. Discounted cash flow and sensitivity analyses, as well as absorption studies are some of the services provided to clients. The firm has successfully completed a mrmber of very complex valuation assignments involving environmentally sensitive wetlands including offshore island properties for private and public clients. Agricultural properties including row crop land, groves, and tree nurseries are another specialty. Mr. Parker's experience includes condemnation appraisals for both public and private clients. The public client list includes the Florida Department of Transportation, South Florida Water Management District, National Park Service, U.S. Department of Justice, Dade County HUD, Dade County Department of Facilities Management, and Miami -Dade Water and Sewer Department Property types appraised for condemnation purposes include office buildings, retail stores, restaurants, service stations, banks, churches, apartments, vacant sites, agricultural (crop land and tropical fruit groves), and environmentally sensitive wetlands. W. Parker has qualified as an expert witness in Dade, Broward, Monroe and Duval County Circuit Courts, U.S. District Court, and U.S. Bankruptcy Court He is also currently certified under the continuing education program conducted by the Appraisal Institute. Affiliations Member of the Appraisal Institute - MAT Licensed Real Estate Broker - State of Florida State Certified General Appraiser - 0000144 Geoffrey D. Heath, MAI Academic London School of Economics, M.Sc., Economics University of Chicago, M.B.A., Finance Lehigh University, B.A., Finance Experience Before associating with E. Roger Budny in early 1988, Mr. Heath served as Senior Vice President of Real Estate Research Corporation as a specialist in the economics and appraisal of real estate. Prior experience includes Deputy director of all appraisal services for that firm. He has directed numerous major appraisal assignments throughout the country. They have included valuations of substantial commercial real estate portfolios for a variety of purposes including merger, acquisition, divestiture, and current value reporting. Mr. Heath has appraised a large number of special- purpose properties including schools, mobile home parks, marinas, resorts, and specialized manufacturing facilities. These valuations have involved fee simple interests, leaseholds, as well as partnership and partial interests. They have included both existing and proposed projects. Within South Florida, significant appraisals include: valuation of a major Dade County portfolio including a hotel and resort complex, 11 office buildings, 5 shopping centers, 31 industrial buildings, 5 apartment complexes, and 228 acres of prime land; a multiuse high rise comprising office, apartment and parking uses within the Jackson medical complex; the 1,200 -room Fountainbleau Hilton Hotel; market rent assessments for 30 U.S. government offices and warehouses; and appraisals of 8 major mobile home communities with over 5,500 homesites. Mr. Heath has performed numerous economic and marketability studies for new suburban developments as well as downtown redevelopment. These assignments have involved the evaluation of retail potential, office space demand, and hotel and housing marketability. In addition, he has served as land disposition and economic consultant to a number of U.S. cities. A_fflillations Appraisal Institute, MAL Certificate No. 6090 Florida Real Estate Broker South Florida Chapter 24, Appraisal Institute (Board of Directors, Admissions Committee) State of Florida Certified General Appraiser No. RZ0001456 0 YF�gp r. -01 - - � 2-� — 2001 "Making our Neighborhood a Great Place to Live, Work and Play" To: Honorable Chair and CRA Board Members From: Maria Davis Executive Director Date: June 13, 2005 ITEM No. Re: Church Street Project Matching CDBG Funds RESOLUTION A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY RELATING TO CAPITAL IMPROVEMENTS; AUTHORIZING THE EXECUTIVE DIRECTOR TO DISBURSE $20,000 TO MATCH MIAMI DADE COUNTY'S COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR THE CHURCH STREET IMPROVEMENTS PROJECT PHASE II CHARGING THE AMOUNT TO ACCOUNT NO. 610 - 1110 - 513 -99 -30 CAPITAL IMPROVEMENT ACCOUNT; PROVIDING AN EFFECTIVE DATE. BACKGROUND The Church Street Improvements Project is a capital improvement program supported by Community Development Block Grant (CDBG) funds through the Miami Dade Office of Community and Economic Development (OCED). The Church Street Improvements Project Phase II will consist of infrastructure improvements to Church Street from SW 68 Avenue to SW 69 Street including new sidewalks, adjustments to existing drainage system, landscaping, a new irrigation system, roadway resurfacing, traffic calming elements and pavement marking. The SMCRA has been requested to disburse $20,000 as a grant to match Miami Dade County's Community Development Block Grant funds being used to implement the Church Street Improvements Project Phase II. RECOMMENDATION The SMCRA has set aside $20,000 in grant matching funds in the FY 2004 -05 Budget to be used for the Church Street Improvements Project Phase II. It is recommended that the Executive Director be authorized to disburse $20,000 as a grant to match Miami Dade County's Community Development Block Grant funds being used to implement the Church Street Improvements Project Phase II, charging that amount to the Account No. 610 - 1110 - 513- 99 -30, Capital Improvement Account. The balance in Account No. 610- 1110- 513 -99 -30 after payment of this contribution will be $9,600. Attachment: Draft Resolution MD /DOD /SAY /'JM \\MCGRUFFTLANNING\C R A \Church St Funds Report.doc I RESOLUTION NO. 2 3 A RESOLUTION OF THE CITY OF SOUTH MIAMI 4 COMMUNITY REDEVELOPMENT AGENCY RELATING 5 TO CAPITAL IMPROVEMENTS; AUTHORIZING THE 6 EXECUTIVE DIRECTOR TO DISBURSE $20,000 TO 7 MATCH MIAMI DADE COUNTY'S COMMUNITY 8 DEVELOPMENT BLOCK GRANT FUNDS FOR THE 9 CHURCH STREET IMPROVEMENTS PROJECT PHASE II 1.0 CHARGING THE AMOUNT TO ACCOUNT NO. 610 -1110- 11 513- 99 -309 CAPITAL IMPROVEMENT ACCOUNT; 12 PROVIDING AN EFFECTIVE DATE. 13 14 WHEREAS, the Church Street Improvements Project is a capital 15 improvement program supported by Community Development Block Grant 16 (CDBG) funds through the Miami Dade Office of Community and Economic 17 Development (OCED); and 18 19 WHEREAS, the Church Street Improvements Project Phase II consists of 20 infrastructure improvements to Church Street from SW 68 Avenue to SW 69 21 Street including new sidewalks, adjustments to existing drainage system, 22 landscaping, a new irrigation system, roadway resurfacing, traffic calming 23 elements and pavement marking; and 24 25 WHEREAS, the SMCRA has been requested to disburse $20,000 as a 26 grant to match Miami Dade County's Community Development Block Grant 27 funds being used to implement the Church Street Improvements Project Phase I1; 28 and 29 30 WHEREAS, the SMCRA has set aside $20,000 in grant matching funds in 31 the FY 2004 -05 Budget to be used for the Church Street Improvements Project 32 Phase 11. 33 34 NOW THEREFORE BE IT RESOLVED BY THE COMMUNITY 35 REDEVELOPMENT AGENCY OF THE CITY OF SOUTH MIAMI, FLORIDA 36 THAT: 37 38 Section 1. The South Miami Community Redevelopment Agency 39 authorizes the Executive Director to disburse $20,000 as a grant to match 40 Miami Dade County's Community Development Block Grant funds being 41 used to implement the Church Street Improvements Project Phase II 42 charging that amount to the Account No. 610 -1110- 513- 99 -30, Capital 1. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 (2) Improvement Account. The balance in Account No. 610 -1110- 513 -99 -30 after payment of this contribution will be $9,600. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this day of June, 2005. ATTEST: APPROVED: City of South Miami Community Redevelopment Agency Clerk READ AND APPROVED AS TO FORM: Eve A. Boutsis, General Counsel EAC R A \Church St Funds Resol.doc Page 2 of 2 Chairperson Mary Scott Russell Board Vote: Chairperson Russell: Vice Chairperson Palmer: Board Member Wiscombe: Board Member Birts- Cooper: Board Member Sherar: Board Member Price: Board Member Cobb: