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09-08-08SOUTh of �� u � inwaro9 ED 1927 OR1toy P SMCRA CHAIRMAN SMCRA VICE CHAIRMAN SMCRA BOARD MEMBER SMCRA BOARD MEMBER SMCRA BOARD MEMBER SMCRA BOARD MEMBER SMCRA BOARD MEMBER M09M- NEAR, 2001 ,t "Uoking ow NeIrF.6orlwd a Gmvt Mace to I_Ale Work grad Aay' Horace G. Feliu Brian D. Beasley Randy G. Wiscombe Velma Palmer Jay Beckman Rodney L. Williams Lashawnda Williams GENERAL COUNCIL Eve Boutsis SMCRA SECRETARY Maria M. Menendez SMCRA DIRECTOR - Stephen David SOUTH MIAMI C®MMUN.ITY REDEVELOPMENT AGENCY CRA Meeting Meeting Date: Monday September 8, 2008 Time: 6:30 PM Next Meeting Date: Monday October 13, 2008 Time: 6:30 PM 6130 Sunset Drive, South Miami,'FL Phone:(305) 668 -7236 City of South Miami Ordinance No. 08 -06 -1876 requires all lobbyists before engaging in any lobbying activities to register with the City Clerk and pay an annual fee of $125.00. This applies to all persons who are retained (whether paid or not) to represent a business entity or organization to influence "City" action. "City" action is broadly described to include the ranking and selection of professional consultants, and virtually all - legislative, quasi- judicial and administrative action. It does not apply to not - for - profit organizations, local chamber and merchant groups, homeowner associations, or trade associations and unions. CALL TO ORDER: n A. ROLL CALL: B. INVOCATION: C. PLEDGE OF ALLEGIANCE: COMMUNITY REDEVELOPMENT AGENCY Z AGENDA - September 8, 2008 REGULAR MEETING 1. APPROVAL OF MINUTES A) August 11, 2008 2. DIRECTOR'S REPORT: A) Monthly Expenditure Report* B) FY 06/07 Annual Audit Report* 3. GENERAL COUNSEL REPORT A) None *Attachments PUBLIC COMMENTS (5- minute limit) CONSENT AGENDA 4. A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY (SMCRA) RELATING TO ATTORNEY FEES; APPROVING ATTORNEY'S FEES FOR NAGIN GALLOP FIGUEREDO, P.A., FOR INVOICES DATED AUGUST 29, 2008 IN THE TOTAL AMOUNT OF $1,410.07; AND CHARGING THE AMOUNT TO ACCOUNT NO. 610 -1110- 564 -31 -20 (GENERAL CORPORATE ACCOUNT); AND PROVIDING AN EFFECTIVE DATE. COMMUNITY REDEVELOPMENT AGENCY 2 AGENDA - September 8, 2008 RESOLUTIONS 5. A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO SMCRA AUDIT SERVICES; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE FUNDING IN THE AMOUNT OF $6,000 TO RODRIGUEZ, TRUEBA & COMPANY FOR SMCRA AUDIT SERVICES PROVIDED FOR YEAR ENDING SEPTEMBER 30, 2007; AND PROVIDING AN EFFECTIVE DATE. 6. A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO PARK IMPROVEMENTS; AUTHORIZING THE SMCRA DIRECTOR TO ENTER INTO AGREEMENT WITH BENSON ELECTRIC TO INSTALL SECURITY LIGHTING IN MARSHALL WILLIAMSON PARK AND CHARGING THE TOTAL AMOUNT OF $471220 TO ACCOUNT NO. 610- 1110 - 572 -34- 50 (CONTRACTUAL SERVICES /MARSHALL WILLIAMSON PARK RESTROOMS); AND PROVIDING AN EFFECTIVE DATE. 7. A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO PARK IMPROVEMENTS; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE FUNDING IN THE AMOUNT OF $36,200 TO BUDGET CONSTRUCTION INC. TO INSTALL STREET TREES AND DECORATIVE LANDSCAPING ALONG SW 66TH STREET AS PART OF THE 66TH STREETSCAPE IMPROVEMENT PROJECT AND AUTHORIZING BUDGET TRANSFERS IN THE AMOUNTS $12,425 FROM ACCOUNT NO. 610- 1110 - 513 -63 -40 (INFRASTRUCTURE IMPROVEMENTS) AND $7,500 FROM ACCOUNT NO. 610 - 1110 - 541 -31 -20 (PROFESSIONAL SERVICES /STREET BEAUTIFICATION) TO ACCOUNT NO. 610 -1110- 541 -34 -50 (CONTRACTUAL SERVICES /STREET BEAUTIFICATION) TO FACILITATE THE EXPENDITURE AND CHARGING THE TOTAL AMOUNT TO ACCOUNT NO. 610 - 1110 - 541 -34 -50 (CONTRACTUAL SERVICES /STREET BEAUTIFICATION); AND PROVIDING AN EFFECTIVE DATE. 8. A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO PARK IMPROVEMENTS; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE FUNDING IN THE AMOUNT OF $50,000 TO C3TS TO PROVIDE DESIGN SERVICES FOR THE CONSTRUCTION OF THE MURRAY PARK COMMUNITY POOL AND CHARGING THE TOTAL AMOUNT TO ACCOUNT NO. 610 - 1110 - 572 -31 -20 (PROFESSIONAL SERVICES /MURRAY PARK POOL DESIGN); AND PROVIDING AN EFFECTIVE DATE. COMMUNITY REDEVELOPMENT AGENCY 3 AGENDA - September 8, 2008 L'i 9. A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY RELATING TO SPECIAL REDEVELOPMENT AND TECHNICAL SERVICES; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE 07/08 JAMES BOWMAN SCHOLARSHIP FUNDING TO IN THE TOTAL AMOUNT OF $ AND CHARGING THE TOTAL AMOUNT TO ACCOUNT NO. 610- 1110 -559- 99 -31 (JAMES BOWMAN SCHOLARSHIP ACCOUNT) ; AND PROVIDING AN EFFECTIVE DATE. 10. A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO HOUSING REHABILITATION; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE MULTI - FAMILY REHABILITATION GRANT FUNDING IN THE AMOUNT OF $2,500 TO ROBERT AND THELMA CLARINGTON TO ASSIST IN THE INSTALLATION OF A HANDICAP ACCESSIBLE BATHROOM AT 6118 SW 68TH STREET, UNIT #50 AND CHARGING THE TOTAL AMOUNT TO ACCOUNT NO. 610- 1110 - 553 -99 -30 (RESIDENTIAL REHABILITATION /MULTI - FAMILY GRANT ACCOUNT); AND PROVIDING AND EFFECTIVE DATE. 11. A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO HOUSING REHABILITATION; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE MULTI - FAMILY REHABILITATION GRANT FUNDING IN THE AMOUNT OF $2,500 TO MS. ELAINE BUTLER TO REPAIR A SUBSTANTIALLY DAMAGED BATHROOM LOCATED AT 5975 SW 69TH STREET, UNIT #92 AND CHARGING THE TOTAL AMOUNT TO ACCOUNT NO. 610 -1110- 553 -99 -30 (RESIDENTIAL REHABILITATION /MULTI - FAMILY GRANT ACCOUNT); AND PROVIDING AND EFFECTIVE DATE 12. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO 07/08 BOARD MEMBER DISCRETIONARY FUNDS; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE FUNDING IN THE AMOUNT OF $333.33 TO THE CHURCH OF HIGHER PRAISE AND WORSHIP AND CHARGING THE TOTAL AMOUNT OF $333.33 TO ACCOUNT NO. 610 - 1110 - 554 -99 -25 (BOARD MEMBER DISCRETIONARY FUND ACCOUNT - CHAIR FELIU); AND PROVIDING AN EFFECTIVE DATE. 13. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO SMCRA CONTRACTUAL SERVICES; AUTHORIZING THE SMCRA DIRECTOR TO ISSUE A REQUEST FOR QUALIFICATIONS (RFQ) FOR GENERAL LEGAL COUNCIL SERVICES FOR THE SMCRA; AND PROVIDING AN EFFECTIVE DATE. (ITEM SPONSORED BY BOARD MEMBER BEASLEY) COMMUNITY REDEVELOPMENT AGENCY 4 AGENDA - September 8, 2008 ITEM (S) FOR BOARD CONSIDERATION BUDGET WORKSHOP D. 2008 -2009 Proposed Budget Presentation* BOARD COMMENTS ADJOURNMENT PIE9IE TAKE / IOTICE TIIRT IECT/0A 2 -2.1 (k) Of THE CODE Of ORD/R/IOCEI PROWDEI TNRT "RRT PERfOfi MfiKIRG PERI09Al IRIPERTIOWT. OR IIRADEROYf RER/ARKI OR WHO 111911 BECOME 8011TEROUf W1111E ADDREII/AG THE CORIR1II 10A lH9ll HE fORT11WITH R9RREn fRORI FURTHER AUDIERCE BEFORE THE CODOCII BY THE PREUDIAG OffICER. URIEII PERM111 10A TO COBTIAUE BE GRARTED AT 9 R19/ORITT VOTE Of THE COMM111109. " PURSUANT TO FLA STATUTES 286.0105, "THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT FOR SUCH PURPOSE, AFFECTED PERSON•MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS NOTICE DOES NOT CONSTITUTES CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE INADMISSIBLE OR IRRELEVANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE ALLOWED BY LAW. COMMUNITY REDEVELOPMENT AGENCY S AGENDA - September 8, 2008 i 2001 SVlrakinq our Neighborhood a Great Place to Live, Work and Play' To: Honorable Chair and SMCRA Board From: Stephen Date: September 8, 2008 ITEM No. MONTHLYEXPENDITURE REPORT Attached as Exhibit A is the monthly expenditure for the month of June 2008. Attachments: . Monthly Expenditure Report - June, 2008 SD/MCGRUFF\PLANNING \CRA\Monthly Expediture Report Report.doc .. �"'� H r� BAH � � � A4 0 00 �. �W N �� , � � �� Q�,� � � W a� ',i? � � O `� �, I : 3' � � O O � � rHl V H a w Q w U z - -- - - w - Q Q w a M 00 o I A 1 I. 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The report was prepared by Rodriguez, Trueba & Company and includes the basic financial statements for the SMCRA for FY 2006 -2007. It should be noted that the SMCRA also recently underwent an annual monitoring audit by the Miami -Dade County Office of Community and Economic Development (OCED). The Agency was subsequently found to be in full compliance with the exception of proof of an environmental review for properties purchased by the SMCRA (See Exhibit B). Attached as Exhibit C is an internal memorandum recently received from OCED authorizing an exclusion of the OCED required environmental review. Attachments. Audit Report for Year Ending September 30, 2008 OCED Environmental Review Exemption Memorandum SUMCGRUMPLANNING \CRA\Annual Audit Report.doc n CI n CI r r r 71 ■ ■ ■ South Miami community Redevelopment Agency Basic Financial Statements Fiscal Year Ended September 30, 2007 EXHIBIT A South Miami Community Redevelopment Agency BASIC FINANCIAL STATEMENTS FISCAL YEAR ENDED SEPTEMBER 30, 2007 TABLE OF CONTENTS PAGE I. FINANCIAL SECTION REPORT OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS 1 -2 BASIC FINANCIAL STATEMENTS Government -Wide Statements Statement of Net Assets 3 Statement of Activities 4 Fund Statements Balance Sheet - Governmental Fund 5 Statement of Revenues, Expenditures and Changes in Fund Balances- 6 Governmental Fund Notes to Basic Financial Statements 7 -13 REQUIRED SUPPLEMENTARY INFORMATION Budgetary Comparison Schedule 14 Notes to Budgetary Comparison Schedule 15 II. COMPLIANCE SECTION Independent Auditors' Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 16 -17 Management Letter in Accordance with the Rules of the Auditor General of the State of Florida 18 -19 Schedule of Findings and Questioned Costs 20 -24 FINANCIAL SECTION REPORT OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS ■ 111!TRT&C RODRIGLIEZ,TRUEBA & CO PA CERTIFIED PUBLIC ACCOUNTANTS REPORT OF INDEPENDENT CERTIFIED PUBLIC ACCOUNTANTS Board of Directors South Miami Community Redevelopment Agency South Miami, Florida We have audited the accompanying basic financial statements of the governmental activities of the South Miami Community Redevelopment Agency (the "CRA "), a component unit of the South Miami, Florida, as of and for the year ended September 30, 2007, which collectively comprise the CRA's basic financial statements as listed in the table of contents. These financial statements are the responsibility of the CRA's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the basic financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities of the CRA as of September 30, 2007, and the respective changes in the financial position thereof and for the fiscal year then ended in conformity with accounting principles generally accepted in the United States of America.. In accordance with Government Auditing Standards, we have also issued a report dated August 8, 2008 on our consideration of the Trust's internal control over financial reporting and our tests of its compliance with certain. provisions of laws, regulations, contracts, grant agreements and other matters. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. The South Miami Community Redevelopment Agency has not presented the Management's Discussion and Analysis that accounting principles in the United States of America has determined is necessary to supplement, although not required to be part of, the basic financial statements. Dotal Office: 1986 KW 88th Court, Suite 102, Doral, FL 33172. Phone: 305- 593 -2644 - Fax: 305. 539 -0390 Miami -Lakes Office: 8040 SW 155th SL, Suite 206, Miami Lakes, FL 33016. Phone: 305 - 779.1120 - Fax: 305.779 -1121 tyww:rtc- cpa.com Member of the American Institute of Certified Public Accountants • Member of the Florida Institute of Certified Public Accountants 1. Board of Directors South Miami Community Redevelopment Agency im Page Two The Budgetary Comparison Schedule, listed in the table of contents, is not a required part of the financial statements but is supplementary information required by accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary information. However, we did not audit the information and express no opinion on it. Doral, Florida August 8, 2008 2 r BASIC FINANCIAL STATEMENTS r 71 Ed El C C1 South Miami Community Redevelopment Agency Statement of Net Assets September 30, 2007 ASSETS Cash and cash equivalents $ 2,290,234 .Accounts receivable . 5,350 Due from other funds of the City of South Miami 410,899 Prepaid expenses 6,506 Capital assets not being depreciated: Land 846,522 Capital assets, net of accumulated depreciation: Building 2,173,140 Infrastructure 48,316 Equipment 25,618 Total Assets $ 5,806,585 LIABILITIES Accounts payable $ 9,246 Due to other funds of the City of South Miami 37,848 Other liabilities 5,079 Compensated absences 11,646 Noncurrent liabilities: Due within one year 141,233 Due in more than one year 2,481,381 Total Current Liabilities 2,686,433 Net Assets Invested in capital assets - 588,042 Unrestricted 2,532,110 Total Net Assets 3,120,152 Total Net Assets and Liabilities $ 5,806,585 The notes to the basic financial statements are an integral part of these financial statements. 3 ..n bA ii � y U on WD dz V 0 � o � o E M o C� � N � U � 6Y d -d mob C � W E W N w O � � .r. •� w a� r � O w 0 d 5 V'. w 0 c� y O U L C C7 O � � U A d C 6� W M N �_ 00 'N-r �•-� N a O O ,It It M M GS i COS �G vi N � M � 64 IOs w O 00 y Q • � a� a� o o o C� N oo M 00 a •--� o °A ° a ~ M r _M ej o v W 00 H W C� N oo M 00 O W N •--� 00 c� ti0 M O ~ M _M v o 164 H W c� v o � M O d Cdomob.4 Goo* N O .un. E. Cd co a H U Z z C b� 0 N O M O � W � N CO U v EO •� w •`�~'' o w .0 0 0 y 47 W d 0 U � � � o GO) L w y V � •d .i: rA A d a 1 o lc> 0 0 M M 4E.S 169 1EOS rn 00 0 0 0� N o N cd -, �+ d C y IC ON v�i� t - N 00 m 00 CS N •r-( pN tr 00 - - C 00 �O M O r N ' M Vl _M C> tdv L > O tp M n c� H O eel E T0 as Will au 460S 4609 CA y 47 W d 0 U � � � o GO) L w y V � •d .i: rA A d a 1 o lc> 0 0 M M 4E.S 169 1EOS n V d � ° a O 0 � RS Y �l uzz an cn O c~d ei N U 0 a� O a� R rn cd �+ d C B > N � v r Cd y L > O O c� H O E T0 Will n V d � ° a O 0 � RS Y �l uzz an cn O c~d ei N U 0 a� O a� R rn cd N � C B > U Cd y CU c� H n V d � ° a O 0 � RS Y �l uzz an cn O c~d ei N U 0 a� O a� R South Miami Community Redevelopment Agency Balance Sheet Governmental Fund September 30, 2007 ASSETS Cash and investments $ 2,290,234 Accounts receivable 5,350 Due from other funds of the City of South Miami 410,899 FUND BALANCES Reserved for encumbrances 25,302 Unreserved, undesignated 2,634,632 Total Fund Balances $ 2,659,934 Amounts reported for governmental activities in the statement of net assets are different because: Capital assets used in governmental activities are not financial resources and therefore are not reported in the governmental funds. Governmental capital assets 3,251,178 Less accumulated depreciation (157,582) Long term liabilities, including bonds payable, are not due and payable in the current period and therefore are not reported in the governmental funds. Bond Payable (2,622,614) Compensated absences (10,764) Net assets of governmental activities (Page 3) $ 3,120,152 The notes to the basic financial statements are an integral part of these financial statements. 5 Prepaid 6,506 Total Assets $ 2,712,989 LIABILITIES Accounts payable $ 9,246 Due to other funds of the City of South Miami 37,848 Compensated absences 882 Other liabilities 5,079 Total liabilities $ 53,055 FUND BALANCES Reserved for encumbrances 25,302 Unreserved, undesignated 2,634,632 Total Fund Balances $ 2,659,934 Amounts reported for governmental activities in the statement of net assets are different because: Capital assets used in governmental activities are not financial resources and therefore are not reported in the governmental funds. Governmental capital assets 3,251,178 Less accumulated depreciation (157,582) Long term liabilities, including bonds payable, are not due and payable in the current period and therefore are not reported in the governmental funds. Bond Payable (2,622,614) Compensated absences (10,764) Net assets of governmental activities (Page 3) $ 3,120,152 The notes to the basic financial statements are an integral part of these financial statements. 5 South Miami Community Redevelopment Agency Statement of Revenues, Expenditures and Changes in Fund Balances Governmental Fund For the Fiscal Year Ended September 30, 2007 REVENUES: Taxes: Ad Valorem $ 1,571,798 Intergovernmental 394,000 Investment earnings 11,211 Other 36,646 Total Revenues 2,013,655 EXPENDITURES: $ 2,659,934 General government 252,557 Community redevelopment 2,763,822 Total Expenditures 3,016,379 Excess (deficiency) of revenues over expenditures before other financing sources (uses) (1,002,724) OTHER FINANCING SOURCES (USES): Transfers (58,350) Issuance of debt 2,730,000 Total Other Financing Sources (Uses) 2,671,650 Net change in fund balances 1,668,926 Fund balances, beginning 991,008 Fund balances, ending $ 2,659,934 Net change in fund balances - total governmental funds $ 1,668,926 Amounts reported for governmental activities in the statement of activities are different because: Governmental funds report capital outlays as expenditures. However, in the statement of activities the cost of those assets is depreciated over their estimated useful lives. Expenditures for capital outlays 2,325,546 Less current year depreciation (47,357) The issuance of long term debt provides current financial resources to governmental funds, while the repayment of the principal of long term debt consumes the current financial resources of governmental funds. However, neither transaction has any effect on net assets. Debt issued (2,730,000) Principal payments 107,386 Some expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in the governmental funds. Changes in compensated absences (7,559) Change in net assets of governmental activities (Page 4) $ 1,316,942 The notes to the basic financial statements are an integral part of these financial statements. 6 NOTES TO BASIC FINANCIAL STATEMENTS i South Miami Community Redevelopment Agency NOTES TO BASIC FINANCIAL. STATEMENTS FISCAL YEAR ENDED SEPTEMBER 30, 2007 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accounting policies of the South Miami Community Redevelopment Agency (the "CRA ") conform to generally accepted accounting principles as applicable to governments. The following is a summary of the more significant policies. A. Organization and reporting entity The CRA is a dependent special district established by the City of South Miami, Florida (the "City") under the authority granted by Florida Statute-163, Section III. The purpose of the CRA is to prevent the spread of and eliminate the existence of slum and blighted conditions within the redevelopment area. The CRA is a legally separate entity established by the City of South Miami Ordinance Number 12 -97 -1633 on April 15, 1997. The Miami -Dade County Board of County Commissioners (the Board) approved and adopted the South Miami Redevelopment Agency Plan (the "Plan ") on May 19, 1998 with the adoption of Ordinances 98 -79 and 98 -80. On May 3, 2005 the Board approved Resolution R466 -05 amending the Plan and extending the life of the CRA for fifteen (15) years beyond the June 1, 2005 sunset provision of the CRA's interlocal Agreement with the County and providing for a sunset review within two (2) years of this extension if no long -term financing agreement supported by tax increment financing revenues is completed within the two (2) year period. The criteria for including component units consists of identification of legally separate organizations for which the Board of Directors of the CRA are financially accountable. This criteria also includes identification of organizations for which the nature and significance of their relationship with the primary government are such that exclusion would cause the reporting entity's financial statements to be misleading or incomplete. Blended component units, although legally separate entities, are in substance, part of the government's operations and so data from these units are combined with data of the primary government. Discretely presented component units are reported in a separate column in the government -wide financial statements to emphasize that they are legally separate from the government. At September 30, 2007, the CRA had no entities that met the definition for inclusion as a blended or discretely presented unit. For Financial reporting purposes, the CRA is a component unit of the City of South Miami, Florida and is thus included in the City's Comprehensive Annual Financial Report (CAFR) as a blended component unit. B. Government -wide and fund financial statements The government wide financial statements (i.e., the statement of net assets and the statement of activities) report information on all of the nonfiduciary activities of the CRA. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business -type activities, which rely to a significant extent on fees and charges for support. The CRA had no business -type activities. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include 1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. The CRA utilitzed only one fund, the General Fund, which is classified as a governmental fund and accounts for all financial resources of the CRA. The governmental fund statement includes reconciliations with brief explanations to better identify the relationship between the government -wide statements and the statement for the governmental fund. 0 South Miami Community Redevelopment Agency NOTES TO BASIC FINANCIAL STATEMENTS FISCAL YEAR ENDED SEPTEMBER 30, 2007 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) C. Measurement focus, basis of accounting and financial statement presentation I The government -wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. The governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the CRA considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when the related fund liability is incurred. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. Taxes and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. All other revenue items are considered to be measurable and available only when the CRA receives cash_ D. New pronouncements During 2006 and 2007 GASB issued the following new pronouncements, none of which came into effect for fiscal year ended September 30, 2007. The CRA did not elect to early implement any of the newly issued pronouncements: GASB Statement No. 51 (June Accounting and Financial Reporting for Intangible Assets 2007) GASB Statement No. 50 (May Pension Disclosures ----an amendment of GASB Statements No. 25 and No. 27 2007) GASB Statement No. 49 Accounting and Financial Reporting for Pollution Remediation Liabilities (November 2006) GASB Statement No. 48 Sales and Pledges of Receivables and Future Revenues and Intra- Entity (September 2006) Transfers of Assets and Future Revenues In June 2007 GASB issued GASB Concepts Statement No. 4, Elements of Financial Statements, establishing definitions for the seven elements of historically based financial statements of state and local governments. Elements are the fundamental components of financial statements. The CRA financial statements comply with the accompanying definitions. The elements of a statement of financial position are defined as follows: • Assets are resources with present service capacity that the government presently controls. • Liabilities are present obligations to sacrifice resources that the government has little or no discretion to avoid. • A deferred outflow of resources is a consumption of net assets by the government that is applicable to a future reporting period. • A deferred inflow of resources is an acquisition of net assets by the government that is applicable to a future reporting period. • Net position is the residual of all other elements presented in a statement of financial position. p i 7 South Miami Community Redevelopment Agency NOTES TO BASIC FINANCIAL STATEMENTS FISCAL YEAR ENDED SEPTEMBER 30, 2007 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) D. New pronouncements (continued) The elements of the resource flows statements are defined as follows: • An outflow of resources is a consumption of net assets by the government that is applicable to the reporting period. • An inflow of resources is an acquisition of net assets by the government that is applicable to the reporting period. E. Assets, liabilities, and net assets (a) Cash and Cash Equivalents The CRA's cash and cash equivalents are considered to be cash on hand, demand deposits, and short-term investments with original maturities of three months or less from the date of acquisition. (b) Capital assets Capital assets which include land, buildings, system and public domain infrastructure, and machinery and equipment, are reported in the applicable governmental or business -type activities columns in the government - wide financial statements. Capital assets are defined by the CRA as assets with an initial, individual cost of more than $750 and an estimated useful life in excess of one year. Such assets are recorded at historical cost if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the date of donation. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets' lives are not capitalized. Major outlays for capital assets and improvements are capitalized as projects are completed. Capital assets of the CRA are depreciated using the straight -line method over the following estimated useful lives: Assets Years Buildings 25 System and public domain infrastructure 20 Equipment 5 (c) Compensated absences All full time employees are entitled to vacation hours and sick leave in varying amounts based on length of service and the department, which the employee serves. Effective October 1, 1996, the CRA's vacation and sick leave policy is that earned vacation and sick leave must be taken within one year of the employee's anniversary date, as there is no carryover from on period to another. Unused vacation pay, if any, is paid with the employee's termination or retirement. However, the CRA continued to accrue vacation leave after the change in policy and discontinued to accrue vacation leave effective October 1, 2004. The liability for these compensated absences is recorded as a long -term debt in the government -wide financial statements. The current portion of this debt is estimated based on historical trends. Governmental hinds report only the compensated absence liability payable from expendable available financial resources. r9 South Miami Community Redevelopment Agency NOTES TO BASIC FINANCIAL STATEMENTS FISCAL YEAR ENDED SEPTEMBER 30, 2007 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) E. Assets, liabilities, and net assets (continued) (d) Tax Increment Revenue The CRA's primary source of revenue is tax - increment funds. The increment is determined annually and is the amount equal to fifty percent (50 %) of the difference between: (a) The amount of ad valorem taxes levied each year by each taxing authority, exclusive of any amount from any debt service millage, on taxable real property contained within the geographic boundaries of the Redevelopment Area; and (b) The amount of ad valorem taxes which would have been produced by the rate upon which the tax is levied each year by or for each taxing authority, exclusive of any debt service millage, upon the total of the assessed value of the taxable real property in the Redevelopment Area as shown upon the most recent assessment roll used in connection with the taxation of such property by each taxing authority prior to the effective date of the Miami -Dade County Ordinance #98 -80. Both the City and the County are required to fund this amount annually without regard to tax collections or other obligations. For the fiscal year ended September 30, 2007, the CRA's tax increment revenues include $831,463 received from the City. (e) Fund Equity/Net Assets In the fund financial statements, the governmental fund reports reservations of fund balance for amounts that are not available for appropriation or are legally restricted by outside parties for use of a specific purpose. The description of each reserve indicates the purpose for which each is intended. Designations of fund balance represent tentative management plans that are subject to change. Unreserved, undesignated fund balance is the portion of fund equity available for any lawful use. in the government -wide financial statements, net assets represent the difference between assets and liabilities and are reported in three categories as hereafter described. o Net assets invested in capital assets, net of related debt, represent capital assets, net of accumulated depreciation and any outstanding debt related to those assets. o Net assets are reported as restricted when there are legal limitations imposed on their use by legislation, or external restrictions imposed by other governments, creditors, or grantors. o Unrestricted net assets are net assets that do not meet the definitions of the classifications previously described. When both restricted and unrestricted resources are available for use, it is the CRA's policy to use restricted (� resources first, and then unrestricted resources as they are needed. I 10 r-- South Miami Community Redevelopment Agency NOTES TO BASIC FINANCIAL STATEMENTS FISCAL YEAR ENDED SEPTEMBER 30, 2007 I. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) E. Assets, liabilities, and net assets (continued) (f) Use of estimates The preparation of financial statements in conformity with GAAP requires management to make estimates and assumptions that affect the amounts of assets, liabilities, disclosure of contingent liabilities, revenues, and expenditures /expenses reported in the financial statements and accompanying notes. These estimates include assessing the collectibility of receivables and the useful lives of capital assets. Although these estimates are based on management's knowledge of current events and actions it may undertake in the future, they may differ from actual results. II. DETAILED NOTES OF OPERATIONS A. Deposits Custodial credit risk- In the case of deposits, this is the risk.that in the event of a bank failure, the CRA's deposits may not be returned to it. All of the CRA's deposits are entirely insured by federal depository insurance or collateralized by the multiple financial institution collateral pool pursuant to Florida Statutes, Chapter 280, "Florida Security for Public Deposits Act." Under the Act, all qualified public depositories are required to pledge eligible collateral having a fair value equal to or greater than the average daily or monthly balance of all public deposits, multiplied by the depository's collateral pledging level. The book value of the CRA's deposits on the balance sheet date was $2,290,236. The bank balance of the CRA's deposits as of September 30, 2007 was $2,291,890. B. Capital assets Capital assets activity for the year ended September 30, 2007 is as follows: Less accumulated depreciation for: Balance 102,244 Balance 143,520 Oct. 1,20 Increases Decreases Sgpt. 30, 2007 Governmental activities: 12,823 System and public domain infrastructure Capital assets not being depreciated: 1,239 1,239 Land $ 349,594 $ 502,734 $ 5,806 $ 846,522 Capital assets being depreciated: - Total capital assets being depreciated, net 166,794 Building and improvements 267,042 2,049,618 2,316,660 Furniture and equipment 9,977 28,464 38,441 System and public domain infrastructure - 49,555 49,555 . Total capital assets being depreciated 277,OI9 2,127,637 - 2,404,656 Less accumulated depreciation for: Buildings and improvements 102,244 41,276 143,520 Furniture and equipment 7,981 4,842 12,823 System and public domain infrastructure - 1,239 1,239 Total accumulated depreciation 110,225 47,357 - 157,582 - Total capital assets being depreciated, net 166,794 2,080,280 - 2,247,074 Governmental activities capital assets, net $ 516,388 $ 2,583,014 $ 5,806 $ 3,093,596 Depreciation expense was charged to the community redevelopment function/programs of the CPA. 11 South Miami Community Redevelopment Agency NOTES TO BASIC FINANCIAL STATEMENTS FISCAL YEAR ENDED SEPTEMBER 30, 2007 II. DETAILED NOTES OF OPERATIONS (continued) C. Long Term Debt In November 2006, CRA issued $2,730,000 of Taxable Redevelopment Revenue Bonds, Series 2006 for the purpose of acquiring various properties located within the boundaries of the South Miami redevelopment area. The revenue bonds are secured by CRA Tax Increment Financing revenues from the County and the City. The bonds carry an interest rate of 5.99 %. Principal and interest payments are due quarterly up to May 1, 2020, the maturity date of the bonds. During the fiscal year 2007, the CRA purchased seven properties with the proceeds the revenue bonds. Future principal and interest payments for the bond payable are as follows: Principal Interest 2008 $ 141,233 $ 156,540 2009 150,439 147,334 2010 . 159,785 137,988 2011 169,713 128,061 2012 179,934 117,840 2013 -2017 1,083,542 405,324 thereafter 737,969 68,034 $ 107,386 $2,622,614 $ 1,161,121 Long term liability activity for the year ended September 30, 2007 was as follows: D. Related party activity During the course of its operations, the CRA had numerous transactions with the City to finance operations and provide services. To the extent that certain transactions between the CRA and the City have not been paid or received as of September 30, balances of interfund amounts receivable or payable have been reflected. As of September 30, 2007, the City owed the CRA a net balance of $373,051 for transactions outstanding as of the fiscal year end. During the fiscal year ended September 30, 2007, the CRA transferred $58,350 to the City to pay for salary and benefits for a code enforcement officer primarily working in the CRA district. % 12 Beginning Ending Due within Balance 'Additions uct'ons Balance One Year Governmental Activities: CRA Bond Series 2006 $ - $ 2,730,000 $ 107,386 $ 2,622,614 $ 141,233 Total loans and capital leases - 2,730,000 107,386 2,622,614 141,233 Other Liabilities: Compensated absences 4,087 11,152 3,593 11,646 882 Governmental activity long -term Liabilities $ 4,087 $ 2,741,152 $ 110,979 $ 2,634,260 $ 142,I15 D. Related party activity During the course of its operations, the CRA had numerous transactions with the City to finance operations and provide services. To the extent that certain transactions between the CRA and the City have not been paid or received as of September 30, balances of interfund amounts receivable or payable have been reflected. As of September 30, 2007, the City owed the CRA a net balance of $373,051 for transactions outstanding as of the fiscal year end. During the fiscal year ended September 30, 2007, the CRA transferred $58,350 to the City to pay for salary and benefits for a code enforcement officer primarily working in the CRA district. % 12 WWI South Miami Community Redevelopment Agency NOTES TO BASIC FINANCIAL STATEMENTS FISCAL YEAR ENDED SEPTEMBER 30, 2007 II. DETAILED NOTES OF OPERATIONS (continued) E. Risk management The CRA is exposed to various risks of loss related to torts, theft of, damage to, and destruction of assets; errors and omissions, injuries to employees; and natural disasters. The CRA, through the City, purchases commercial insurance for the risks of loss to which it is exposed. Policy limits and deductibles are reviewed by management and established at amounts to provide reasonable protection from significant financial loss. Settlements did not exceed insurance coverage for the current fiscal year. F. Commitments and Contingencies (a) Grants Amounts received or receivable from grant agencies are subject to audit and adjustment by grantor agencies. Any disallowed claims, including amounts already collected, may constitute a liability of the CRA. The amount, if any, of expenditures which may be disallowed by the grantor cannot be determined at this time although the CRA expects such amounts, if any, to be immaterial. (b) Interlocal Cooperation Agreement with Miami -Dade County On June 1, 2000, the CRA entered into"an interlocal Cooperation Agreement (the Interlocal Agreement) with the City and the County in order to delineate their areas of responsibilities with respect to the redevelopment of the Redevelopment Area. The Interlocal Agreement requires the CRA to submit a supplement to its original South Miami Community Redevelopment Plan (the Plan) for the second phase or redevelopment by December 1, 2004. On January 10, 2008 the CRA approved Resolution 02 -05 -149 and on May 3, 2005, the Miami -Dade County Board approved Resolution R466 -05 amending the Plan for the second phase of redevelopment and extended the life of the CRA for fifteen (15) years beyond the Jun 1, 2005 sunset provision of the CRA's Interlocal Agreement with the County. However the renewal included a sunset review within two (2) years of this extension. The CRA must obtain long -term financing supported by tax increment revenues to fund the second phase of the Plan within the two (2) year period ended 6/112007. This long -term financing was subsequently obtained by the CRA in November of 2006 (see Note Q. (c) Construction Projects As part of its purpose to bring economic revitalization to the depressed area of the City through tax increment financing, the CRA has executed several professional service contracts that provide for engineering services in relation to the planning and design of different phases of various street improvement projects. G. Subsequent events Based on approvals from the City of South Miami Community Redevelopment Agency Board and the Miami - Dade County Commission, the SMCRA has obtained a Revenue Bond in the amount of $2,730,000 to purchase properties required to develop the Madison Square Project. Based on prior studies of the project, the vision for the project includes a proposed mixed -use, affordable housing development which will serve as an anchor for the north end of 59th Place (Church Street). Upon completion, the Madison Square development will provide a much needed stimulus for further economic development and continued improvements in the SMCRA area. As of September 30, 2007, the CRA was still in the process of acquiring all the properties necessary in order to develop its Madison Square /South Miami Strip Mall Mixed Use Development. Subsequent to year end and to the date of this report, the CRA continues to negotiate the purchase of the remaining properties. 13 REQUIRED SUPPLEMENTARY INFORMATION J 7 r- Revenues: Ad valorem Intergovernmental Investment earnings Other Total Revenues Expenditures: Current: General government Community redevelopment Total Expenditures South Miami Community Redevelopment Agency Budgetary Comparison Schedule For the Fiscal Year Ended September 30, 2007 Excess (deficiency) of revenues over expenditures before other financing uses Other financing sources (uses): Issuance of debt Transfers Total Other Financing (Uses) Change before fund balance appropriations Fund balance appropriations Net change :1 312,598 312,598 252,650 Variance with 4,418,758 4,418,758 2,789,031 Final Budget Budgeted Amounts 3,041,681 Positive Original Final Actual (Negative) $ 1,571,798 $ 1,571,798 $ 1,571,798 $ - 294,000 294,000 394,000 100,000 10,811 10,811 11,211 400 - - 36,646 36,646 1,876,609 1,876,609 2,013,655 137,046 Excess (deficiency) of revenues over expenditures before other financing uses Other financing sources (uses): Issuance of debt Transfers Total Other Financing (Uses) Change before fund balance appropriations Fund balance appropriations Net change :1 312,598 312,598 252,650 59,948 4,418,758 4,418,758 2,789,031 1,629,727 4,731,356 4,731,356 3,041,681 1,689,675 (2,854,747) (2,854,747) (1,028,026) 1,826,721 2,730,000 2,730,000 2,730,000 - (128,300) (128,300) (58,350) 69,950 2,601,700 2,601,700 2,671,650 69,950 (253,047) (253,047) 1,643,624 1,896,671 253,047 253,047 - $ - $ - $ 1,643,624 See notes to budgetary comparison schedule. 14 South Miami Community Redevelopment Agency NOTES TO BUDGETARY COMPARISON SCHEDULE FOR THE YEAR ENDED SEPTEMBER 30, 2007 I. BUDGETS AND BUDGETARY ACCOUNTING The following procedures are used to establish the budgetary data reflected in the financial statements: Annual budgets are adopted on a basis consistent with accounting principles generally accepted in the United States; except for encumbrances, which are reported as expenditures for budgetary purposes. A reconciliation of GAAP to the budgetary basis is shown below. a) Prior to August 1 of each year, the Executive Director submits to the Board of Directors a proposed operating budget for the fiscal year commencing the following October 1. The operating budget includes proposed expenditures and the means of financing such expenditures. b) Public hearings are held to obtain taxpayer's comments. c) Prior to October 1, the budget is legally enacted through passage of an ordinance. d) The level of control at which expenditure may not exceed budget is at the fund level. The Executive Director is authorized to transfer budgeted amounts within individual accounts; and revisions that alter the total expenditures of any appropriation center within a fund must be approved by the Boart of Directors and the City Council. Encumbrance accounting is employed in the governmental fund. Encumbrances (e.g. purchase orders, contracts) outstanding at year -end are reported as reservations of fund balances and do not constitute expenditures or liabilities because commitments will be re- appropriated and honored during the subsequent year. The final budget includes budget transfers between expenditure line items, which had no material effect on the original adopted budget. There were no supplemental appropriations for the fiscal year ended September 30, 2007. II. BUDGET /GAAP RECONCILIATION The following schedule reconciles the amounts on the budgetary comparison schedule to the amounts on the statement of revenues, expenses and changes in net assets. Net income - budgetary basis Plus encumbrances Change in net assets - GAAP basis 15 $ 1,643,624 25,302 $ 1,668,926 i El- D", COMPLIANCE SECTION .7� } 120 DRIGt11=L,T12t.11 -liA & Cv0.,PA CERTIFIED PUBLIC ACCOUNTANTS INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING ANDON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDIT1'NG STANDARDS Board of Directors South Miami Community Redevelopment Agency South Miami, Florida We have audited the financial statements of the governmental activities of the South Miami Community Redevelopment Agency (the "CRA ") as of and for the fiscal year ended September 30, 2007, which collectively comprise the CRA's basic financial statements, and have issued our report thereon dated August 8, 2008. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reuorting In planning and performing our audit, we considered the CRA's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on the basic financial statements, but not for the purpose of expressing an opinion on the effectiveness of the CRA's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness of the CRA's internal control over fmancial reporting. Our consideration of internal control over financial reporting was for the limited purpose described in the preceding paragraph and would not necessarily identify all deficiencies in internal control over financial reporting that might be a significant deficiency or material weakness. However, as discussed below, we identified certain deficiencies in internal control over financial reporting that we consider to be significant deficiencies. A control deficiency exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A significant deficiency is a control deficiency, or combination of control deficiencies, that adversely affects the CRA's ability to initiate, authorize, record, process, or report financial data reliably in accordance with U.S. generally accepted accounting principles such that there is more than a remote likelihood that a misstatement of the CRA's financial statements that is more than inconsequential will not be prevented or detected by the CRA's internal control. We consider items No. 2007 -1, 2007 -2 described in the accompanying schedule of findings and questioned costs and responses to be significant deficiencies. A material weakness is a significant deficiency, or combination of significant deficiencies, that results in more than a remote likelihood that a material misstatement of the financial statements will not be prevented or detected by the CRA's internal control. Our consideration of the internal control over financial reporting was for the limited purpose described in the first paragraph of this section and would not necessarily identify all deficiencies in the internal control that might be significant deficiencies and, accordingly, would not necessarily disclose all significant deficiencies that are also considered to be material weaknesses. However, of the significant deficiencies listed above and described in the accompanying schedule of findings and questioned costs and responses, we consider item 2007 -1 to be a material weakness. Dotal Office: 1985 NW 88m Court, Suite 101, DoW, FL 33172 • Phone: 305-593.2644 • Fax: 305 -593.0390 Miami -Lakes Office: 8040 SW 155^ St, Suite 206, Miami Lakes, FL 33016 • Phone: 305- 779.1120 - Fax: 305. 779.1121 www.rtc- CP9.00M Member of the American Institute of Certified Public Accountants • Member of the Florida Institute of Certified Public Accountants 16 71 Board of Directors South Miami Community Redevelopment Agency Page Two Compliance and Other Matters As part of obtaining reasonable assurance about, whether the City's basic financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed instances of noncompliance or other matters that are required to be reported under Government Auditing Standards and which are described in the accompanying schedule of findings and questioned costs and responses as item No. 2007 -3. The City's responses to the findings identified in our audit are described in the accompanying schedule of findings and questioned costs and responses. We did not audit the City's responses and, accordingly, we express no opinion on them. This report is intended solely for the information and use of the board, City council, management, and federal awarding agencies and pass - through entities, and the State of Florida Office of the Auditor General, and is not intended to be and should not be used by anyone other than these specified parties. Doral, Florida August 8, 2008 L 0 :J 0 El 17 . low RODRIC;LIEZ,TRt_1t� BA C Cc�.,P - --\ CERTIFIED PUBLIC ACCOUNTANTS MANAGEMENT LETTER IN ACCORDANCE WITH THE RULES OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA Board of Directors South Miami Community Redevelopment Agency South Miami, Florida We have audited the financial statements of the governmental activities of the South Miami Community Redevelopment Agency (the "CRA "), as of and for the fiscal year ended September 30, 2007, and have issued our report thereon dated August 8, 2008. We conducted our audit in accordance with United States generally accepted auditing standards, and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. We have issued our Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and Other Matters. Disclosures in that report and schedule, which are dated August 8, 2008, should be considered in conjunction with this management letter. Additionally, our audit was conducted in accordance with the provisions of Chapter 10.550, Rules of the Auditor General, which govern the conduct of local governmental entity audits performed in the State of Florida and, unless otherwise required to be reported in the report on compliance and internal controls or schedule of findings and questioned costs and responses, this letter is required to include the following information. • Section 10.554(1)(i)l., Rules of the Auditor General, requires that we determine whether or not corrective actions have been taken to address significant findings and recommendations made in the preceding annual financial audit report. The findings and recommendations made in the preceding annual financial audit report are addressed in the accompanying schedule of findings and questioned costs and responses. • Section 10.554(1)(i)2., Rules of the Auditor General, requires our audit to include a review of the provisions of Section 218.415, Florida Statutes, regarding the investment of public funds. In connection with our audit, we determined that the CRA coinplied with Section 218.415, Florida Statutes. • Section 10.554(1)(i)3., Rules of the Auditor General, requires that we address in the management letter any recommendations to improve financial management, accounting procedures, and internal controls. Our recommendations are included in the accompanying schedule of findings and questioned costs and responses. • Section 10.554(1)(i)4., Rules of the Auditor General, requires that we address violations of provisions of contracts and grant agreements or abuse that have an effect on the financial statements that is less than material but more than inconsequential. In connection with our audit, our recommendations are listed in the accompanying schedule of findings and questioned costs and responses. • Section 10.554(1)(i)5., Rules of the Auditor General, requires, based on professional judgment, the reporting of the following matters that are inconsequential to the financial statements, considering both quantitative and qualitative factors: (1) violations of laws, rules, regulations, and contractual provisions or abuse that have occurred, or were likely to have occurred, and would have an immaterial effect on the financial statements; Dorat Office; 1985 NW SP Court, Suite 101, Doral, FL 33172 - Phone: 305 - 593 -2644. Fax: 305. 593.0390 Miami -Lakes Office: 8040 SW 1559, SL, Suite 206, Miami Lakes, FL 33016 • Phone: 305.779 -1120 • Fax: 305- 779 -1121 www.rtc- r.�a.com Member of the American Institute of Certified Public Accountants - Member of the Florida Institute of Certified Public Accountants i8 cI Board of Directors South Miami Community Redevelopment Agency Page Two (2) improper expenditures or illegal acts that would have an immaterial effect on the financial statements; and (3) control deficiencies that are not significant deficiencies, including, but not limited to; (a) improper or inadequate accounting procedures (e.g., the omission of required disclosures from the financial statements); (b) failures to properly record financial transactions; and (c) other inaccuracies, shortages, defalcations, and instances of fraud discovered by, or that come to the attention of, the auditor. Our audit disclosed the following matters required to be disclosed by Rules of Auditor General under Current Year Findings and Recommendations: 2007 -1, 2007 -2, and 2007 -3. • Section 10.554(1)(i)6., Rules of the Auditor General, requires that the name or official title and legal authority for the primary government and each component unit of the reporting entity be disclosed in this management letter, unless disclosed in the notes to the financial statements. The CRA is a legally separate entity established by Ordinance number 12 -97 -1633 of the City of South Miami, Florida on April 15, 1997. The Miami -Dade County Board of County Commissioners approved and adopted the South Miami Redevelopment Agency Plan on May 19, 1998 with the adoption of Ordinances 98 -79 and 98 -80. On May 3, 2005, the Board approved Resolution R- 466 -05 amending the Plan and extending the life of the CRA for fifteen (15) years beyond the June 1, 2005 sunset provision of the CRA's Interlocal Agreement with the County. • Section 10.554(1)(i)7.a., Rules of the Auditor General, requires a statement be included as to whether or not the local governmental entity has met one or more of the conditions described in Section 218.503(1), Florida Statutes, and identification of the speck condition(s) met. In connection with our audit, we determined that the City did not meet any of the conditions described in Section 218.503(1), Florida Statutes. • Section 10.554(l)(i)7.b., Rules of the Auditor General, requires that we determine whether the annual financial report for the City for the fiscal year ended September 30, 2007, filed with the Florida Department of Financial Services pursuant to Section 218.32(1)(a), Florida Statutes, is in agreement with the annual financial audit report for the fiscal year ended September 30, 2007. The CRA is a dependent special district of the City of South Miami, Florida and therefore not required to file the annual financial report pursuant to Section 218.32(l)(a), Florida Statutes. • Sections 10.554(1)(i)7.c. and 10.556(7), Rules of the Auditor General, require that we apply financial condition assessment procedures. The CRA is a dependent special district of the City of South Miami, Florida and included in the City's financial statements as a blended component unit. The CRA is therefore included in the City's financial condition assessment procedures pursuant to Rule 10.556(8). This management letter is intended solely for the information of the Mayor, City Council, management, and the Auditor General of the State of Florida and is not intended to be and should not be used by anyone other than these specified parties. Doral, Florida August 8, 2008 19 South Miami Community Redevelopment Agency SCHEDULE OF FINDINGS AND QUESTIONED COSTS FISCAL YEAR ENDED SEPTEMBER 30, 2007 SECTION I — FINANCIAL STATEMENT FINDINGS AND QUESTIONED COSTS — CURRENT YEAR FINDINGS AND RECOMMENDATIONS 2007 -1 Audit Journal Entries CONDITION: The CRA's audit required a material audit adjustment to prepare financial statements in accordance with U.S. generally accepted accounting principles ( "GAAP "). CAUSE: The financial statements are required to be the product of a financial reporting system that offers reasonable assurance that management is able to produce financial statements in accordance with GAAP. The circumstances described above have always existed in the CPA. However, in May 2006, the Auditing Standards Board issued Statement on Auditing Standards No 112, Communicating Internal Control Related Matters Identified in an Audit. SAS 112 introduced terms, definitions and guidance for identifying and evaluating control deficiencies and communicating significant deficiencies and material weaknesses. Under SAS 112, a deficiency exists if the governmental unit does not have effective controls to prevent, detect and correct misstatements in the financial statements and auditors are now required to communicate in writing any significant deficiencies and material weaknesses in internal control over financial reporting identified during an audit. Under these guidelines, the CRA's condition meets the criteria of a material weakness. EFFECT: The condition above creates an absence of an internal process to report deficiencies in internal control to management on a timely basis. RECOMMENDATIONS: Management should assess the risk associated with these conditions and identify any processes that can be incorporated into their existing controls to improve the deficiencies; such as, minimizing the likelihood of material audit adjustments through reviews of transactions and balances on a monthly basis for general propriety and accuracy. Follow up can then be made on significant and unusual items and verify supporting documents to resolve exceptions. VIEW OF RESPONSIBLE OFFICIALS AND PLANNED CORRECTIVE ACTIONS: Management accepts the finding and recommendation. Management will work closer with Finance in the ensuing audits to ensure that all transactions are properly recorded and reflected in the books. Also, the City's Finance Director has agreed to meet with the independent auditors prior to closing the books of the City and CRA and try to identify possible adjustments and circumstances that would prevent this finding in future years. However, correcting this situation may not provide a cost- effective solution to the finding. The independent auditors assist the CRA with the preparation of the financial statements as a convenience, because the CRA has the skills to do so. Having the City staff prepare the financial statements would not be a cost - efficient alternative to the current situation. As a result, management does not presently deem the risk of this deficiency as significant. 4 20 a South Miami Community Redevelopment Agency SCHEDULE OF FINDINGS AND QUESTIONED COSTS FISCAL YEAR ENDED SEPTEMBER 30, 2007 SECTION II _ FEDERAL AWARD FINDINGS AND RESPONSES — CURRENT YEAR FINDINGS AND RECOMMENDATIONS 2007 -2 CFDA #14.218 — U.S. Department of Housing and Urban Development - CDBG - Madison Square /South Miami Strip Mall Mixed Use Development Program 1m CONDITION: During our single audit testing of compliance we noted the City recognized revenues of $394,000 from the U.S. Department of Housing and Urban Development ( "HUD ") for CDBG funds awarded to the South Miami Community Redevelopment Agency ( "CRA ") for the Madison Square /South Miami Strip Mall Mixed Use Development project when only $294,000 had been expended in accordance with grant contract stipulations. CRITERIA: Per the grant agreement between the CRA and Miami Dade County, only $294,000 was to be used for land acquisition and the remaining $100,000 was for development costs. As of the fiscal year ended September 30, 2007, no development costs had been incurred. Therefore, $100,000 should have been recorded as deferred revenues. CAUSE: Controls are not in place to ensure that revenues are properly classified and reported as earned or deferred. EFFECT: This resulted in overstated revenues and understated deferred revenues of $100,000. QUESTIONED COSTS: There are no questioned costs related to this condition. RECOMMENDATION: We recommend that the City review its controls over grant reporting to ensure only funds expended in accordance with grant specifications are recognized as revenues. VIEW OF RESPONSIBLE OFFICIALS AND PLANNED CORRECTIVE ACTIONS: Project funding of this nature is typically encumbered by the CRA. However in this instance, funding for future development costs associated with the Madison Square project in the amount of $100,000 have not be encumbered due to the fact that several outstanding issues must be resolved prior to actual project development. These outstanding project related issues include: 1. Completion of the land acquisition portion of the project (to date, 95% of the proposed site has been purchased); and 2. The existing land use and zoning for the proposed site must been formally changed in order to effectuate the intended development. Given both of these outstanding project related issues and also due to the fact that no vender for the grant funding has been identified, the above referenced $100,000 cannot be encumbered. Funding however remains within an existing CRA budgeted account until such time as formal development of the project commences. LI C 21 C Ll South Miami Community Redevelopment Agency SCHEDULE OF FINDINGS AND QUESTIONED COSTS FISCAL YEAR ENDED SEPTEMBER 30, 2007 SECTION 11 — FEDERAL AWARD FINDINGS AND RESPONSES — CURRENT YEAR FINDINGS AND RECOMMENDATIONS (continued) 2007 -3 CFDA #14.218 - U.S. Department of Housing and Urban Development - CDBG - Madison Square /South Miami Strip Mall Mixed Use Development Program CONDITION: During our Single Audit test of compliance we noted the following events of noncompliance related to this grant: • As of September 30, 2007, the CRA had not performed a Phase I Environmental Audit of the identified project site. • The City's audit was not completed and submitted to Miami -Dade County within the required deadline. • The CRA purchased the property related to this program for $135,000 above the appraised value but no documentation was available in support of the overage expenditures. CRITERIA: Respectively, • The grant agreement between the CRA and Miami Dade County required a Phase I Environmental review once the project site was identified. HUD guidelines and regulations required the Phase I Environmental review be performed before CDBG funding is obligated or expended. • The grant agreement requires that the City's audit must be submitted to the County within 6 months from the fiscal year end. • HUD -CDBG guidelines require full documentation of expenditures associated with overage paid when the purchase price is above the appraised value. CAUSE: • The SMCRA filled out and submitted Attachment D of the contract to Miami -Dade. This form provides information to the pass thru agency (the County) regarding the need for an environmental review. However, we noted the need for an environmental review was not identified in this form. Therefore, it is unclear to us whether the SMCRA is exempt from this requirement. • The SMCRA did not submit the audited financial statements timely due to delays in the completion of the audit. • The SMCRA itself is not required to purchase property at appraised value. Therefore, the City was not aware of this requirement, especially since all resolutions and disclosures were made to the County prior to funding. EFFECT: Auditor could not ensure compliance with HUD requirements. QUESTIONED COSTS: $294,000 RECOMMENDATION: We recommend that the SMCRA resolve the issues above directly with the grantor to ensure all grant funds are expended in accordance with the funding agency's guidelines, that all required reports are submitted on a timely basis and as they become due and that all records are maintained for a period of at least 5 years. 22 South Miami Community Redevelopment Agency SCHEDULE OF FINDINGS AND QUESTIONED COSTS FISCAL YEAR ENDED SEPTEMBER 30, 2007 SECTION H — FEDERAL AWARD FINDINGS AND RESPONSES — CURRENT YEAR FINDINGS AND RECOMMENDATIONS (continued) 2007 -3 CFDA #14.218 — U.S. Department of Housing and Urban Development - CDBG - Madison Square /South Miami Strip Mall Mixed Use Development Program (continued) VIEW OF RESPONSIBLE OFFICIALS AND PLANNED CORRECTIVE ACTIONS: • Prior to Miami -Dade County disbursing grant funding to the SMCRA in the total amount of $394,000, Miami -Dade County was well aware of the fact that the Madison Square Project was in the Land Acquisition Phase. As a matter of fact, funding provided by Miami -Dade County in the amount of $294,000 was specifically designated for the purpose of purchasing approximately 9% of the entire project site which was previously purchased by the SMCRA. Grant funding was to be used as a reimbursement for the purchase of the above referenced 9% of the project site. Prior to the SMCRA expending additional, substantial costs for expenses such as a Phase I Environmental Audit of the site, the above referenced outstanding issues must be resolved. Again, prior to Miami -Dade County disbursing grant funding to the SMCRA in the total amount of $394,000, Miami -Dade County was well aware of the fact that the Madison Square Project was in the Land Acquisition Phase of the project. The SMCRA annual audit is performed in conjunction with the City's annual audit and therefore completion of the SMCRA audit is contingent upon completion of the City's audit. The City's audit was delayed due to extraneous factors described in finding 2006 -1. Management of the SMCRA believes that all grant funds received from Miami Dade County have been expended in accordance with the guidelines of the grant agreement. Of the total grant funding received from the County in the amount of $394,000, $294,000 has been expended for land acquisition .costs as authorized by the County. The remaining $100,000 designated for development costs associated with the Madison Square Project remains in the SMCRA's budgeted account and will not be expended until such time as development on the Madison Square Project commences. Prior to the receipt of grant funding from Miami -Dade County, executed City SMCRA resolutions were provided to Miami -Dade County indicating the SMCRA's formal approval to purchase two properties located at 6442 SW 59th Place and 6443 SW 60th Avenue for the total purchase price of $730,000. In correspondence received from Miami -Dade County dated July 10, 2006, Miami -Dade County acknowledged the fact that they received an executed copy of SMCRA Resolution #10 -06 -203 authorizing purchase of two properties as part of the required Iand acquisition for the proposed Madison Square site for a total purchase price of $730,000. The purchase of the two properties was approved by the SMCRA Board based on two property appraisals being obtained by the SMCRA and also based on the inherent value of the properties in relation to the benefits to the SMCRA Community, including fulfillment of the fundamental goal of the SMCRA which is to eliminate previously identified slum and blighted conditions in the SMCRA and to provide economic development to a documented economically distressed community. The SMCRA will review and implement changes to its controls to ensure compliance with HUD. Additionally, the SMCRA has also contacted the grant administrator from Miami Dade County to ensure completion of any missing items that are necessary in order to warrant the City as compliant with HUD - CDBG guidelines. The City is willing to do everything in its power to establish compliance with grant guidelines. The SMCRA is also requesting a letter of grant sufficiency from the County since all expenditures related to this grant have been incurred subject to their knowledge and authorization. 23 South Miami Community Redevelopment Agency SCHEDULE OF FINDINGS AND QUESTIONED COSTS . FISCAL YEAR ENDED SEPTEMBER 30, 2007 SECTION III — STATUS OF PRIOR YEAR FINDINGS, QUESTIONED COSTS AND RECOMMENDATIONS A. FOLLOW UP TO PRIOR YEAR FINANCIAL STATEMENT FINDINGS All prior year's findings had been corrected and cleared in the prior year's audit. B. FOLLOW UP TO PRIOR YEAR FEDERAL AWARD FINDINGS There were no federal award findings in the prior year's audit. 24 EXHIBIT B OCED ANNUAL MONITORING CHECKLIST August 14, 2008 OFFICE OF COMMUNITY DEVELOPMENT MIAMI DADE COUNTY MONITORING REPORT Agency name: South Miami Community Redevelopment Agency Foundation, Inc. Address: 6130 Sunset Drive, South Miami, FL 33143 Phone #: (305) 668 -7237 Resolution / Numbers: R- 1449 -03, R- 160 -0, R- 41 -07, $- 131 -06 ACTIVITY NUMBERS: 20051362 /Madison Square /South Miami Strip Mall Mixed Use Project Fiscal Year: FY 2007 Funding Sources: CDBG Report Type: Administrative, Programmatic, and Fiscal Date of Visits: August 14, 2008 Persons interviewed:. Xle-n 1 5t!, i.f f = XJ��►'�iY1t5PtiT' �S�t Jc►-vvt;�; Hc,(2(Akn -S Monitor: Letitia Goodson, Contracts Officer Project Management Unit Office of Community and Economic Development 1 I. ADMINISTRATIVE SECTION: A. GENERAL YES NO N/A 1. The Contractor is incorporated under the Laws of the State of Florida as stated in the Contract. 2. A signed, executed copy of the contract, complete with all attachments and amendments, is readily available. 3. The implementing agency has a functioning Board of Directors. (State of Florida Agency) 4. The minutes of the meetings of the Board of Directors are available for review. Last Board of Directors Meeting Date: C)J,1C,-,' C-,g f/ 5. The contractor carries risk, liability insurance, worker's compensation, and other insurance types required by the nature of its business. Period of coverage: State of Florida V 6. The contractor has written conflict of interest policy which applies to hiring, providing services to clients, and procuring supplies or equipment. ��-ye..� S��c� 1. The ageYicy has an organizational budget that covers all outside funding sources to its OCED funded projects B. PERSONNEL 8. The Contractor's personnel policies and procedures are written, and have been approved / by OCED. TO I Ices Wiz. � �- �/ 1. ,:I).U� -, �-i p m1. `s 9. The Contractor maintains written job descriptions, which specify the job title, primary responsibilities, minimum training, education, experience, and salary range for all positions on file. 10. The contractor maintains a complete personnel record on its employees, including senior administrative personnel. 11. The contractor provides written job descriptions as well as personnel policies and procedures to each of its employees at the time of his or her appointment. 12. The Agency's Board of Directors hds authorized the salary levels of seniors administrative personnel. °,fie_ r,6 &-,e- ;E 3Gi� fi l;v� 13. The Contractor has written purchasing policies and procedures which apply if total expenditures are budgeted to exceed $500 during the grant period (Capital Items excluded). 12"4-43 V 14. The Contractor's procurement system has CA��t�a� been approved by the Office of Community and Economic Development. l/ — 15 The contractor obtains prior approval for all third party contracts and purchases of capital equipment from Dade County's Office of Community and Economic Development 16 Physical observation indicates that the contractor is using the property as f authorized by the contract. 17. The contractor performs a complete physical inventory of all its capital equipment at least once per year. 18. The inventory records appear to be maintained accurately. 19. The contractor maintains written procedures regarding the disposition of property. 20. Property is adequately protected from theft, deterioration, and damage. 21. The Agency maintains police reports or damage reports on file for property which has been either stolen or damaged, and sends copies of this documentation to the Office of Community and Economic Development. 22. The agency has been maintaining records that confirm its efforts to procure supplies and services from businesses administered or owned by minorities or by women. Il. PROGRAMMATIC SECTION YES NO N/A 1. The contractor has an evaluation plan to continuously assess the achievement of the project's activities. �z A 2. The project hasIn environmental clearance. 3. The contractor has been accomplishing the project's action steps within the time frame described in the project's scope of services, 4. The project has been obtaining data which relates V directly to the project's activities and objectives. 5. The project's files contain documentation which reflect that activities are consistent with those mentioned on the project's scope of services. 6. The project has been collecting data which indicate that the activities are having an impact on its target population. )(4 t ulin MT-S. 7. The project refines or revises its objectives and action steps if required. 8. The project has made arrangements to ensure V privacy of the clients' records. 9. The project's records indicate that the project has been providing services only to those individuals who meet its admission criteria. 10. The clients' records indicate that the project's participants have been receiving services within the time frames stated in the programmatic description. 11. The Contractor's records indicate that 51 % or more of its program's clients are low -or moderate - income 1/ If persons. 12. The Contractor has been carrying out the activities of its projects in compliance with all applicable Federal and local requirements mentioned in 24 CFR Part 570 and 24 CFR Part 92. 13. The agency has a written policy that it does not charge fees or acquires donations from the clientele served through the agency's CDBG award. Z — For Economic Development, Construction, and Housing Activity Projects Affected by Section 3 Requirements: m r-h-e. 14. The agency maintains documentation that confirms that it solicited or awarded contracts to Section 3 individuals or businesses are located within the Community Development Service Area (also known as designated target area). 15. The agency's subcontract agreements contain stated goals for hiring or training low- income residents from Community Development Target Areas. 16. In compliance with Section 3 of the Housing and Community Development Act of 1968, the agency maintains documentation that confirms that. it has been providing employment opportunities to low and very low- income persons who are residents of the project's target area. 17. The agency maintains copies of notices that state the organization's commitment to Section 3 preferences in hiring. 18. The agency's notifications to hire state the job titles of the positions affected by the Section 3 requirements, the number of affected positions, the qualification for the affected positions, contain understandable job descriptions, the contact persons for the applications, and / the date that the work will begin. 19. The agency's records indicate that it has been meeting or exceeding its proposed Section 3 goals. 20. If unable to meet its proposed Section 3 goals, the agency (/ has on file a corrective action plan to do so. For Construction Activities, the agency has been maintaining the following items in its records: 21. Copy of Wage Rate Request. 22. ' Copy of Wage Rate, along with any addit nal clarification. 23. Bid/contract documents with labor standards 24. provisions included. Contractor Eligibility Verification. 25. Ten -day Call verification (for changes to Applicable Wage Determinations) 26. Pre - construction conference minutes /sign in sheet. t� 27. Payrolls, with evidence of their review. 28. Notice of Start of Construction. 29. Employee Interviews. —� 30. Evidence of violations and documentation that displays steps to resolve them (if applicable). 31. Final Wage Compliance reports (if applicable) 32. Monthly employment utilization reports (if applicable) COMMENTS: r l 41 III. FISCAL SECTION YES NO N/A L. Is the project's implementing agency submitting / requests for reimbursement within fifteen (15) days after the calendar month in which the t/ expenditures were incurred? c 2. Does the implementing agency prepare expenditure 1� status reports for the project at least on an quarterly basis? Qua-EA-C,01 z-�- 3. Has OCED approved the project's current budget? V 4. Has the project being revising its budget when necessary? 5. Is the project expending the current allocation / at an expected rate? If not, explain in f/ "Comments" Section 6. If the agency has projects that generate program income, has the agency been reporting the generated income to OCED and formally requested / permission for its use? 7. Is the implementing agency submitting copies of the Federal Quarterly Payroll Tax Form (U.S. 941) to the OCED on a quarterly basis? 8. Has the implementing agency submitted the following? / documents to OCED to confirm the maintenance of its non - profit organization status? t/ a) IRS tax - exempt status determination letter. b) Annual submission of I.R.S. Form 990 at least 120 days after the end of the Agency's previous fiscal year. C1• p f 5zqLA . I- AiCcn-1I 'Fil -es � c) Copy of audit for prior fiscal year? C) Cf13,)10-7 d.) Most recent management letter. C �y -1Z 9. The agency's audit for the previous fiscal year has no findings or its findings have been cleared by the agency's auditors. 10. The implementing agency seeks written approval from OCED prior to making the expenditures mentioned on a requested budget revision? -J,/— B. DISBURSEMENT 11. Does the implementing agency issue checks in a pre- numbered sequential order? �I �c�h�� 12. Are all applica e ec numbers accounted for? 13. Does the agency properly account for spoiled or / voided checks? 14. Does the agency cancel invoices and supporting documentation upon payment? 15. Are only authorized personnel of the implementing agency signing checks? 16. The agency prohibits pre- signature of its checks. 17. Does the agency prohibit the drawing of checks to cash or bearer? - 18. Are ledgers and journals reconciled to bank statements on a monthly basis? 19. Does the agency maintain a petty cash fund which is under the responsibility of one custodian? 20. Are reimbursements to the petty cash fund approved by a person other than the custodian. v 21. If the Agency maintains separate bank accounts, 1/ is the payroll bank account fully paid out afteer� _ each pay period? ��r-�,r, -Cd j 22. Are ledgers and journals current. no OU/14/2008 10:34 FAX Acknowledgement of Rcceij)l -'-;urvcv (MO02/002 HIL- I-L'S UItS Ol'the 111011iliIIIIIII, have 1-%con v,111-1 1,,v OC'UD staff. I have received a Copy of' tile Illollitoring surveN which awntions Ildill"s 111al .muh a convCtive lily agency MUSI EILILIJUSS liln. ... action Plan. I MI&I'Still"Id 111,21 IJICSC filldillL,.", vvd] aj,1,(--C[ Iny agency In tile upcoming 1-Z,FA pri-,c.c.Ns ()1- 11) P. its ability to obtain paym<!nt IN- its C.DBC-')-,;I 10"VIF,/I expCildilurcs it illy agency I'MIS to ,ICjdl-(,.qs in a Illrll►l]Cl• dIOSV ISSLIeS in 1110 cornxtive action akin. I Unclersimml that the COITC.Clive "Iction 11,111 Illust be suballuccl to O(..'H) by Ict . .. ......... . . . .... ... .... ..... A(*il.;.,N,CY IZ17PT-fl;'-,FWI ATIVE SIGNATI-IRF DATI' A G 1.7 NC 1 TIV17 NANIF AND I I I f,l*,-, COMMENTS: EXHIBIT C OCED ENVIRONMENTAL REVIEW EXCLUSION MEMO =oo, 1J'akirg a ✓r Neighborhood a Great Place to Give, VA A, and Play" August 19, 2008 Letitia Goodson, Contracts Officer Miami -Dade County OCED Overtown Transit Village North 701 NW 1St Court, 14th Floor Miami, Florida 33136 RE: OFFICE OF COMMUNITY & ECONOMIC DEVELOPMENT MONITORING VISIT FOR SMCRA GRANT FUNDING RECEIVED IN THE AMOUNT OF $394,000 Dear Ms. Goodson: As a follow -up to your recent visit with the City of South Miami Community Redevelopment Agency ( SMCRA), I've attached a copy of a 9 -6 -06 OCED memorandum authorizing an exclusion of an environmental review for properties purchased by the SMCRA with CBDG funding. To my knowledge prior to this week, our Department never received a copy of the attached memorandum. It is possible that the memorandum may have been forwarded to a prior SMCRA employee. During the date of memorandum however we were informed by OCED that a request for an exclusion of the environmental review would indeed be processed through OCED. It should also be noted that no "formal" application was ever required of the SMCRA to receive the aforementioned funding. A letter of request was instead forward to the Acting Director of the Office of Community & Economic Development on 6 -26 -06 (See Attached). The following agreements were subsequently approved by the SMCRA Board on 06- 11 -07: development agreement; mortgage and security agreements; promissory note; declaration of restrictions (2); and a community development block grant contract between Miami -Dade County and the SMCRA. A check in the amount of $394,000 was subsequently received for OCED on 09 -19 -07 (See Attached). We appreciate your diligent efforts in monitoring OCED funds received by the SMCRA. If you have any additional questions or concerns or require additional information, please feel free to call me directly. Thank you for your attention Letitia. South Miami Community Redevelopment Agency 6130 SUNSET DRIVE SOUTH MIAMI, FLORIDA 33143 PHONE: 305 -668 -7236 FAX: 305- 663 -6345 VAVVN.CITYOFSOUTH MIAMI.NET 08/20/2008 12:57 FAX A Date of Tr ansnijs� i, Z001/014 MiAMI Of (mill 1411i J(1(1#,i Fax Transmittal To .... .. ..... Fax 1,i Fron ............... . Fax OR-)r Urgent P(avi(?w COMMENTS: __ T (2 1 Vialiti, "i6ow-141 "),"),136 1A 1/`i fi ............ ... ... . ..... -axed B,/ 70 .. ........ 19 1 11 Reply ASAP 111-" leasc! (*,omm(:�fjt .%zW t_4__ eL Y-M 7 e)q xa� ... .................. -------------- AW12, 2_1 'I 1 PIP` You should receive//'—� pages, including this cover page. If you do not receive all of the ages or if copies are illegible please call the person who proceeded this fax at the ournber listed abovo. 08/20/2008 13:02 FAX 006/014 MIAWD AIDE i emorandUM arm Date: September 6, 2006 Rickert Glasgow, Acting Director To: Office of Come nity and Economic Development Commu � ui rs on/Economic Development Division From: Zafar Ahm e >r Community e pment Division Subject: Environmental Clearance – Categorical Exclusion Subject to 58.5 _ Madison Square /South Miami Strip Mall (Mixed -Use project) CATEGORICAL EXCLUSION (SUBJECT TO 58.5) 24 CFR 58.35 (a) The Miami -Dade Office of Community and Economic Development – hereby certifies that the properties located at 6442 SW 59 Place and 6443 SW 60 Avenue, South Miami, Florida 33131, have been reviewed and have been determined as Categorically Excluded Activities per 24 CFR 58.35 (a) as follows'. (1) Acquisition, repair, improvement, reconstruction, or rehabilitation of public facilities and improvements (other than buildings) when the facilities and improvements are in place and will be retained in the same use without change in size or capacity of more than 20 percent (e.g. replacement of grater or sewer lines, reconstruction of curbs and sidewalks, repaving of streets). (2) Special projects directed to the removal of material and architectural barriers that restrict the mobility of and accessibility to elderly and handicapped persons. (3) Rehabilitation of buildings and improvements when the following conditions are met: i. In the case of multifamily residential buildings: a. Unit density is not changed more than 20 percent; �. The project does not involve changes in land use from residential to non- residential; and c. The estimated cost of rehabilitation is less than 75 percent of the total estimated cost of replacement after rehabilitation. ii. In the case of non - residential structures, including commercial, indusMal, & public buildings: 1. The facilities and improvements are in place and will not be changed in size or capacity by more than 20 percent; and b. The activity does not involve a change in land use, such as from non - residential to residential. commercial to industrial, or from one industrial use to another. (4) An individual action on a one to four family dwelling or an individual action on a project of five or more units developed on scattered sites when the sites are more than 2,000 feet apart and there are not more than four unit, on any one site. X (5) Acquisition or disposition of an existing structure or acquisition of vacant land provided that the structure or land acquired or disposed of will be retained for the same use. (6) Combinations of the above activities. The Statutory Checklist is .listed in fAcquisition or Disposition in Urban areas; Cononercial Rehabilitation; Demolitionl of Jnsafe Structures in Urban cm ?as; In — astructure Improvements,- Residential Rehabilitation; Single Family Residential rehabilitation: and/or - Single jamily residential new Construction Unspecified Site Strategy of Miami -Dade County. Documentation indicating compliance with 24 CFR Part 58.6 attached (when applicable). 'this checklist is for categorically excluded activities as listed in the [Acquisition or Disposition in Urban Areas; t ontmercial Rehabilitation; Demolitiont of Unsafe Structures in Urban Areas; Infrastructure Improvement; Residential Rehabilitation; Single Fami /y Residential Rehahilitation; and/or Single - Family Residential New Construction Unspecified Site Strategy of Miami -Dade County. This Conditional Environmental Clearance is for Acquisition, only, of one parcel of land for the residential component of a mixed -use residential and commercial development known as Madison Square /South Miami Strip Mall project. A total of 20 parcels of land will be necessary for the project's development. Upon the total assemblage of the 20 parcels, a full environmental review will be required prior to the beginning of construction. At this time a request for SHPO review is also being initiated. 08/20/2008 13:03 FAX COMPLIANCE DOCUMENTATION CHECKLIST 24 CFR Part 58.6 "Other Requirements" Address: 6442 SW 59 Place, South Miami, Florida 33131. Date of Review Completion: 9/6/2006 1 2. 3 4. Historic Preservation: Ins the esstrr ture on the site or adjacent to the site more than 50 years old? UYes No Age of subject structure 52. years_ Age of adjacent structures years Is the structure in a historic district? Yes No [a 007/014 If the subject building is older than 50 years old, submit the property to the Miami -.Dade Office of Historic Preservation and the State of Florida Historic Preservation Officer for review and comment. If any of the adjacent buildings is older than 50 years old, the Miami -Dade office of Historic Preservation shall verify if the adjacent buildings have been historically designated and could be impacted by the work on the subject property. Floodplain Management: Check the Flood Insurance Rate Map (.FIRM) to determine if the site is in the 100 -year floodplain: Yes No If yes, flood insurance is required. Please document. (Flood insurance will be required for the construction when initiated) Airport Runway Clear Zones: Is the subject site located inside an airport runway clear zone? Yes No If yes, provide written notification to airport Officials. State or Local Statutes: Are there other state or local applicable statutes? Yes No If yes, list them: 08/20/2008 13:03 FAX [a 008/014 COMPLIANCE DOCUMENTATION CHECKLIST 24 CFR Part 58.6 "Other Requirements" Address: 6443 SW 60 Avenue, South Miami, Florida 33131. Date of Review Completion: 9/6/2006 5. Historic Preservation: Is the sftAffe on the site or adjacent to the site more than 50 years old? Yes No Age of subject structure -�%� years. Age of adjacent structures years Is the structure in a historic district? Yes No If the subject building is older than 50 years old, submit the property to the Miami -Dade Office of Historic Preservation and the State of Florida Historic Preservation Officer for review and comment. If any of the adjacent building is older than 50 years old, the Miami -Dade office of Historic Preservation shall verify if the adjacent buildin;s have been historically designated. and could be impacted by the work on the subject property. 6. Floodplain Management: Check the Flood Insurance Rate Map (FIRIA) to determine if the site is in the 100 -year floodplain: Yes No If yes, flood insurance is required. Please documen ±. (Flood insurance will be required for the construction when initiated) 7. Airport Runway Clear Zones: Is the subject sita located inside an airport runway clear zone? Yes- No if yes, provide written notification to airport Officials. 8. State or Local Statutes: Are there other state or local applicable statutes? Yes No If yes, list them: To: Honorable Chair and SMCRA Board Memb From: Stephen Da SMCRA Di RESOLUTION Date: September 8, 2008 ITEM No. 4 PAYMENT OFATTORNEYFEES FOR NA GIN GALLOP A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO ATTORNEY FEES; APPROVING ATTORNEY'S FEES FOR NAGIN GALLOP FIGUEREDO, P.A., FOR INVOICES DATED AUGUST 29, 2008, IN THE TOTAL AMOUNT OF $1,410.07; AND CHARGING THE AMOUNT TO ACCOUNT NO. 610 - 1110 - 564 -31 -20 (GENERAL CORPORATE ACCOUNT); AND PROVIDING AN EFFECTIVE DATE. BACKGROUND The firm of Nagin Gallop Figueredo, P.A. currently serves as general counsel to the SMCRA. The firm has submitted the following invoices dated August 29, 2008 (Exhibit A) for general corporate matters. Invoice Date Amount Charge Account No. August 29, 2008 $1,410.07 610 - 1110 - 564 -31 -20 (General Corporate Account) Total amount of all invoices: $1,410.07 RECOMMENDATION Staff recommends approval of the attached resolution authorizing the SMCRA Director to: (1) Disburse payment for legal services rendered for general corporate matters in the amount of $1,410.07 to Nagin Gallop Figueredo, P.A., charging the amount to Account No. 610- 1110 -564- 31 -20, General Corporate Account. Following funding disbursement, the remaining balance in Account No. 610 - 1110 - 564 -31 -20 will be $34,671.28. Attachments: Resolution Nagin Gallop Figueredo Invoices SD: \CRA \Nagin Gallop Payment Report.doc 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 RESOLUTION NO. A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY (SMCRA) RELATING TO ATTORNEY FEES; APPROVING ATTORNEY'S FEES FOR NAGIN GALLOP FIGUEREDO, P.A., FOR INVOICES DATED AUGUST 29, 2008 IN THE TOTAL AMOUNT OF $1,410.07; AND CHARGING THE AMOUNT TO ACCOUNT NO. 610 - 1110 - 564 -31 -20 (GENERAL CORPORATE ACCOUNT); AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Nagin Gallop Figueredo, P.A., submitted invoices to the CRA for legal services rendered, costs advanced, for 0076 -001, general corporate matters for the periods ending August 29, 2008 in the amount of $1,410.07; NOW THEREFORE BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. The South Miami Community Redevelopment Agency authorizes payment in the amount of $1,410.07 to Nagin Gallop Figueredo, P.A., for its attorney's fees on 0076 -001, general corporate CRA matter. Following funding disbursement, the remaining balance in Account No. 610 - 1110 - 564 -31 -20 will be $34,671.28. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this day of September, 2008. ATTEST: APPROVED: City of South Miami Community Redevelopment Agency Clerk READ AND APPROVED AS TO FORM Eve A. Boutsis, General Counsel Chairperson Horace Feliu Board Vote: Chairperson Feliu: Vice Chairperson Beasley: Board Member Wiscombe: Board Member Palmer: Board Member Beckman: Board Member R. Williams: Board Member L. Williams: EXHIBIT A CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE NAGIN GALLOPFIGUEREDOPA• Attorneys & Counselors 18001 Old Cutler Road, Suite 556, Miami, Florida 33157 Telephone: (305) 854 -5353 Facsimile: (305) 854 -5351 Stephen David August 29, 2008 City of South Miami Matter 1D: 0076 -001 6130 Sunset Drive CPA - General Corporate City of South Miami, FL 33143 Invoice Number 19706 Hours Amount 7/29/2008 EAB Attention to inquiry by auditors as to insurance claim; and attention 0.30 55.50 to GMN bankrupcy claim for back taxes. 8/4/2008 EAB Telephone conference with Mr. Rodney Williams and Mr. Stephen 0.40 74.00 David on pending items and discretionary funds. 8/6/2008 EAB Attention to Habitat performance bond. 0.20 37.00 8/712008 EAB Communications with Ms. Anne Manning and attention to agenda 0.30 55.50 items. 8/8/2008 EAB Attention to CRA agenda items; and attention to performance bond. 0.60 111.00 8/11/2008 EAB Analyzed agenda and prepared for meeting; telephone conference 1.00 185.00 with Ms. L. Williams; and attention to GMN bankruptcy. 8/11/2008 EAB Attended CRA board meeting. 2.50 462.50 8118/2008 EAB Communications with Ms. L. Williams to coordinate meeting; 0.60 111.00 attention to Destiny lots; and communicated with CRA board with update on same. 8/21/2008 EAB Telephone conference with Bd member L. Williams, coordinating 0.20 37.00 meeting date. 8/22/2008 EAB Follow up on inquiries by L. Williams regarding affordable housing 1.00 185.00 opportunitie�,and zoning; communications with S. David on purchase and sale agreement. 8/25/2008 EAB Attention to loan for residents; telephone conference with Mr. 0.30 55.50 David. Total Professional Services 1,369.00 Rate Summary Eve A. Boutsis 7.40 hours at $185.00/hr 1,369.00 Payment is due upon receipt. Please notify us within 10 days of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged if payment is not received within 30 days. Nagin Gallop Figueredo, P.A. Matter ID: 0076 -001 Statement No. 19706 Page: 2 CONFIDENTIAL - ATTORNEY /CLIENT PRIVILEGE Total hours: 7.40 1,369.00 8/29/2008 Disbursements incurred - 3.0% 41.07 For Professional Services 1,369.00 For Disbursements Incurred 41.07 Current Balance: 1,410.07 Previous Balance: 1,679.24 Payments - Thank you 0.00 Total Due 3,089.31 To be properly credited, please Indicate Invoice Number on your remittance check. Payment is due upon receipt. Please notify us within 10 days of any questions you have regarding this invoice. Interest at a rate of 1.5% per month will be charged If payment Is not received within 30 days. ;MMMORSAM 3001 'Making our rteighbodmod a Great Place to Live, Work and Play' To: Honorable Chair and SMCRA Board Members From: Stephen SMCRA Date: September 8, 2008 ITEM No. AUDIT SERVICES PAYMENT A RESOLUTIKN OF THE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO SMCRA AUDIT SERVICES; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE FUNDING IN THE AMOUNT OF $6,000 TO RODRIGUEZ, TRUEBA & COMPANY FOR SMCRA AUDIT SERVICES PROVIDED FOR YEAR ENDING SEPTEMBER 30, 2007; AND PROVIDING AN EFFECTIVE DATE BACKGROUND In accordance with Florida State law, all Community Redevelopment Agencies are required to conduct annual audit services of all financial statements. During the December 10, 2007 Meeting, the Board approved an audit services contract with Rodriguez Trueba & Company to perform this year's audit services (See Exhibit A). Contained in the FY 07/08 Budget is line item funding in the amount of $6,500 to facilitate this service. Audit services has now been provided by Rodriguez Trueba & Company and an attached invoice has been submitted as Exhibit B. Approval of the attached resolution shall authorize the SMCRA director to disburse funding in the amount of $6,000 to Rodriguez Trueba & Company for audit services provided for year ending September 30, 2007. RECOMMENDATION Staff recommends approval of the attached resolution authorizing the SMCRA Director to disburse funding in the amount of $6,000 to Rodriguez Trueba & Company for audit services provided. Attachments: Invoice for Audit Services for Year Ending September 30, 2008 SD/MCGRUFF\PLANNING \CRA\Audit Services Payment.doc 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 3409 41 42 43 44 45 46 47 48 49. 50 51 RESOLUTION NO. A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO SMCRA AUDIT SERVICES; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE FUNDING IN THE AMOUNT OF $6,000 TO RODRIGUEZ, TRUEBA & COMPANY FOR AUDIT. SERVICES PROVIDED FOR YEAR ENDING SEPTEMBER 30, 2007 AND CHARGING ACCOUNT NO. 610- 1110- 554- 32 -10; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of South Miami CRA plan adopted by the Commissions of the City of South Miami and Miami Dade County in 1998, requires the City to conduct annual audits of all financial transactions in the CRA Fund; and WHEREAS, during the December 10, 2008 Meeting, the Board authorized entering into contract with Rodriguez Trueba & Company to provide audit services for year ending September 30, 2008; WHEREAS, as part of the 07/08 adopted Budget, the SMCRA Board has authorized specific budget line item funding for an annual audit; WHEREAS, following completion of audit services rendered, Rodriguez Trueba & Company has submitted an invoice for payment in the amount of $6,000; and WHEREAS, the SMCRA desires to disburse payment in the amount of $6,000 to Rodriguez Trueba & Company for services rendered. NOW, THEREFORE, BE IT RESOLVED BY THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY: Section 1. The SMCRA Director is authorized to disburse funding in the amount of $6,000 to Rodriguez Trueba & Company P.A. for auditing services rendered for fiscal year ending September 30, 2007. Following funding disbursement, the remaining balance in Account No. 610 -1110- 554 -32 -10 shall be $500. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of September, 2008. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 ,. ATTEST: South Miami Community Redevelopment Agency Clerk READ AND APPROVED AS TO FORM: APPROVED: Chairperson Horace Feliu Eve A. Boutsis, Office General Counsel South Miami Community Redevelopment Agency Board Vote: Chairperson Feliu: Vice Chairperson Beasley: Board Member Wiscombe: Board Member Palmer: Board Member Beckman: Board Member R. Williams: Board Member L. Williams: APPROVED AUDIT SERVICES CONTRACT ,EXHIBIT A . December 3, 2007 Stephen David, SMCRA Director City of South Miami CRA 6130 Sunset Drive South Miami, Florida 33143 Dear Mr. David: Rodriguez, Trueba & Company are pleased to confirm our understanding of the services we are to provide the City of South Miami Community Redevelopment Agency (the "Agency ") as of and for Fiscal Year ending September 30, 2007. We will audit the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information, which collectively comprise the entity's basic financial statements of the City of South Miami Community Redevelopment Agency as of and for the Fiscal Year ending September 30, 2007. The South Miami Community Redevelopment Agency will have an option to renew this contract for one year at the discretion of the SMCRA Board. The document we submit to you will include the following supplementary information that is required under generally accepted accounting principles, but that will be subjected to certain limited procedures and will not be audited: 1. Management's discussion and analysis. 2. Budgetary comparison schedules. 3. GASB required — Supplementary pension information (if required). Also the document we submit to you will include the following additional information that will be subjected to the auditing procedures applied in our audit of the financial statements upon which we will provide an opinion in relation to the basic financial statements. 1. Combined and individual non major fund financial statements. 2. Schedule of expenditures of federal awards. Audit Obiectives The objective of our audit is the expression of opinions as to whether your basic the financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles (which are mainly described in the pronouncements of the Governmental Accounting Standard Board ( "GASB ") and the Financial Accounting Standard Board ( "FASB ") as applicable) and to, report on the fairness of the additional information, referred to in the first paragraph when considered in relation to the basic financial statements taken as a whole. The objective also includes reporting on: Letter to Stephen David, Director City of South Miami Community Redevelopment Agency Page 2 of 14 Internal control related to the financial statements and compliance with laws, regulations, and the provisions of contracts or grant agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. Internal control related to major. programs and an opinion (or disclaimer of opinion) on compliance with laws, regulations, and the provisions of contracts or grant agreements that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and OMB Circular A -133, `Audits of States, Local Governments, and Non - Profit Organizations." The reports on internal control and compliance will each include a statement that the report is intended for the information of the South Miami CRA Board, management, specific legislative or regulatory bodies, federal and state awarding agencies and, if applicable, pass - through entities and is not intended to be and should not be used by anyone other than these specified parties. Our audit will be conducted in accordance with U.S. generally accepted auditing standards; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; and the provisions of OMB Circular A -133, Section 218.39 and 215.97, of the Florida Statutes, Chapter 10.350 of the Rules of the Auditor General of the State of Florida and the Florida Single Act and will include tests of accounting records, a determination of major program(s) in accordance with Circular A -133, and other procedures we consider necessary to enable us to express an opinion and to render the required reports. If our opinion on the financial statements or the Single Audit compliance opinion is other than unqualified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed an opinion, we may decline to express an opinion or to issue a report as a result of this engagement. Management Responsibilities Management is responsible for establishing and maintaining effective internal control and for compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of the controls. The objectives of internal control are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management's authorizations and recorded properly to permit the preparation of financial statements in accordance with U.S. generally accepted accounting principles, and that federal award programs are managed in compliance with applicable laws and regulations and the provisions of contracts and grant agreements. Management is responsible for making all financial records and related information available to us, including any significant vendor relationships in which the vendor has the responsibility for Letter to Stephen David, Director City of South Miami Community Redevelopment Agency Page 3 of 14 program compliance. We understand that you will provide us with such information required for our audit and that you are responsible for the accuracy and completeness of that information. We will advise you about appropriate accounting principles and their application and will assist in the preparation of your financial statements, including the schedule of expenditures of federal awards, but the responsibility for the financial statements remains with the City of South Miami Community Redevelopment Agency. As part of our engagement we may. propose standard, adjusting or correcting journal entries to your financial statements. You are responsible for reviewing the entries and understanding the nature of any proposed entries and the impact they have on the financial statements. That responsibility includes the establishment and maintenance of adequate records and effective internal control over the financial reporting and compliance, the selection and application of accounting principles, and the safeguarding of assets. Management is responsible for adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. You are responsible for establishing and maintaining internal controls, including monitoring ongoing activities; for the selection and application of accounting principles; and for the fair presentation in the financial statements of financial position, changes in net assets, and cash flows in conformity with U.S. generally accepted accounting principles. You are also responsible for management decisions and functions; for designating an individual with suitable skill, knowledge, or experience to oversee the tax services we provide; and for evaluating the adequacy and results of those services and accepting responsibility for them. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud or illegal acts affecting the City or its affiliates involving: (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud or illegal acts affecting the City of South Miami Community Redevelopment Agency or its affiliates received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the City of South Miami Community Redevelopment Agency complies with. applicable laws and regulations and for taking timely and appropriate steps to remedy any fraud, illegal acts, or violations of contracts or grant agreements, or abuse that we may report. Additionally, as required by OMB Circular A -133, it is management's responsibility to follow up and take corrective action on reported audit findings and to prepare a summary schedule of prior audit findings and a corrective action plan. The summary schedule of prior audit findings should be available for our review by the end of December of each year. Letter to Stephen David, Director City of South Miami Community Redevelopment Agency Page 4 of 14 Management is responsible for establishment and maintenance of a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying for us previous audits or other engagements or studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits or other engagements or studies. You are also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, and the timing and format related thereto. As part of the audit, we will prepare a draft of your financial statements, schedule of expenditures of federal awards, and related notes. All auditing research and compilations, including the issuance of a management letter to the City of South Miami Community Redevelopment Agency staff shall occur by March 3, 2008, of each auditing year. The draft audit shall be completed and presented to the City of South Miami Community Redevelopment Agency Board by the March 10, 2008 City of South Miami Community Redevelopment Agency Board meeting. Failure to comply with these internal deadlines shall constitute a material breach of this auditing agreement, and the City may seek all remedies available to it, including but not limited to hiring another auditor to complete the audit, to ensure compliance with any filing deadlines. In accordance with Government Auditing Standards, you will be required to review and approve those financial statements prior to their issuance and have responsibility to be in a position in fact and appearance to make an informed judgment on those financial statements. Further, you are required to designate a qualified management -level individual to be responsibility and accountable for overseeing our services. Should we have any difficulties in receiving oversight by a City of South Miami Community Redevelopment Agency staff person, we shall provide within five (5) days of the occurrence, written notice of such difficulties to the SMCRA Director, so that the City of South Miami Community Redevelopment Agency shall have the time to cure any such lack of oversight. ' Despite anything to the contrary in this agreement, the Firm shall complete and submit the audit by March 3, 2008 for each audit year. Audit Procedures - General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (a) errors, (b) fraudulent financial reporting, (c) misappropriation of assets, or (d) violations of laws or governmental regulations that are attributable to the City of South Miami Community Redevelopment Agency or to acts by management or employees acting on behalf of the City of South Miami Community Redevelopment' Agency. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse. As required by the Single Audit Act Amendments of 1996 and OMB Circular A -133, our audit will include tests of transactions Letter to Stephen David, Director City of South Miami Community Redevelopment Agency Page 5of14 related to major federal award programs for compliance with applicable laws and regulations and the provisions of contracts and agreements. Because an audit is designed to provide reasonable, but not absolute, assurance and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements or noncompliance may exist and not be detected by us. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or on major programs. However, we will inform you of any material errors and any fraudulent financial reporting or misappropriation of assets that come to our attention. We will also inform you of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. We will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters that might arise during any later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also require certain written representations from you about the financial statements and related matters. Audit Procedures - Internal Control In planning and performing our audit, we will consider the internal control sufficient to plan the audit in order to determine the nature, timing and extent of our auditing procedures for the purpose of expressing our opinions on the City of South Miami Community Redevelopment Agency's financial statements and on its compliance with requirements applicable to major programs. We will obtain an understanding of the design of the relevant controls and whether they have been placed in operation, and we will assess control risk. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Tests of controls relative to the financial statements are required only if control risk is assessed below the maximum level. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. Letter to Stephen David, Director City of South Miami Community Redevelopment Agency Page 6 of 14 As required by OMB Circular A -133 and the Florida Single Audit Act, we will perform tests of controls to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each of the City of South Miami Community Redevelopment Agency's major federal award program and state projects. However, our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to OMB Circular A -133 or the Florida Single Audit Act. An audit is not designed to provide assurance on internal control or to identify reportable conditions. However, we will inform the governing body (City of South Miami Community Redevelopment Agency Board) or audit committee of any matters involving internal control and its operation that we consider to be reportable conditions under standards established by the American Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control that, in our judgment, could adversely affect the entity's ability to record, process, summarize and report financial data consistent with the assertions of management in the financial statements. We will also inform you of any non - reportable conditions or other matters involving internal control, if any, as required by Government Auditing Standards, OMB Circular A -133, and the Florida Single Audit Act. As required by the single audit, we will issue the appropriate report on internal control and provide the City of South Miami Community Redevelopment Agency with a Schedule of Findings and Questioned Costs, if applicable. Audit Procedures - Compliance Our audit will be conducted in accordance with the standards referred to in the section titled Audit Objectives. As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the City of South Miami Community Redevelopment Agency's compliance with applicable laws and regulations and the provisions of contracts and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance, and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. OMB Circular A -133 requires that we also plan and perform the audit to obtain reasonable assurance about whether the City has complied with applicable laws and regulations and the provisions of contracts and agreements applicable to major programs. Our procedures will consist of the applicable procedures described in the OMB Circular A -133 Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of the City of South Miami Community Redevelopment Agency's major programs. The purpose of those procedures will be to express an opinion on the City of South Miami Community Redevelopment Agency's compliance with requirements applicable to each of its Letter to Stephen David, Director City of South Miami Community Redevelopment Agency Page 7 of 14 major programs in our report compliance issued pursuant to OMB Circular A -133 and the Florida Single Audit Act. Audit Administration, Fees and Other We understand that your employees will prepare all cash, accounts receivable, or other confirmations requested and we will locate any invoices selected by us for testing. At the conclusion of the engagement, we will complete the appropriate sections of and sign the Data Collection Form that summarizes our audit findings. We will provide copies of our reports to the City of South Miami Community Redevelopment Agency; however, it is management's responsibility to submit the reporting package (including financial statements, schedule of expenditures of federal awards, summary schedule of prior audit findings, auditors' reports and corrective action plan) along with the Data Collection Form to the designated federal clearinghouse and, if appropriate, to pass - through entities. We agree that the Data Collection Form and the reporting package shall be submitted within the earlier of 30 days after receipt of the auditors' reports or nine (9) months after the end of the audit period, unless a longer period is agreed to in advance by the cognizant or oversight agency for audit. Failure to submit the auditor's report within the prescribed time period shall be a material breach of this auditing agreement. At the conclusion of the engagement, we will provide information to management as to where the reporting packages should be submitted and the number to submit. The audit documentation for this engagement is the property of our firm and constitutes conridential information. We shall maintain the records confidential from any of our other - clients and shall not disclose any information to third - persons, unless an exception is provided herein. Pursuant to authority given by law or regulation, we may be requested to make certain audit documentation available to a cognizant or grantor agency or its designee, a federal agency providing direct or indirect funding, or the Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of our personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties (governmental agencies). These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. The audit documentation for this engagement will be retained for a minimum of five years after the date the auditors' report is issued or for any additional period requested by a cognizant agency, oversight agency for audit, or pass - through entity. If we are aware that a federal awarding agency, pass - through entity or City of South Miami Community Redevelopment Agency is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation. Letter to Stephen David, Director City of South Miami Community Redevelopment, Agency Page 8of14 We expect to begin our audits during September 2007, 2008, and 2009 and we will issue our reports no later than March 1, 2008 through 2010. Our fee for these services will be at our standard hourly rate, plus out -of- pocket costs (such as report reproduction, word processing, postage, travel, copies, telephone, etc.) except that we agree that our gross fee, including expenses, will not exceed $6,000 for Fiscal Year ending September 30, 2007 TWs`is based on tlie.smgle audit ex�endrtures not'exeeeding two`(2milhon dollars. Our standard hourly rates .... ,. .. vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Our invoices for theses fees will be rendered each month as work progresses and are payable on presentation. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. In the event either parties claims a breach of any term of this engagement, the dispute first shall be submitted to voluntary mediation. If this is unsuccessful, then the dispute will be brought to binding arbitration conducted under the rules then prevailing with the American Arbitration Association in the County where the City is situated, and the judgment or award of the arbitration shall be binding and conclusive upon the parties and may be entered in any court having proper jurisdiction. As part of the fee, we agree to meet with the City of South Miami Community Redevelopment Agency Board, individually, to obtain input from each of the individual Commission members, and prior to completion of the audit, shall advise each individual Board Member of the City of South Miami Community Redevelopment Agency's internal controls and whether there are any findings of any material noncompliance, material misstatements, or reportable conditions. All such meetings shall take place prior to March 1St of the applicable year, and the issuance of the Management Response Letter. Additionally, we shall attend at least one City of South Miami Community Redevelopment Agency board meeting to present our audit report. Government Auditing Standards require that we provide you with a copy of our most recent external peer review report and any letter of comment, and any subsequent peer review reports and letters of comment received during the period of the agreement. Our 2004 peer review report accompanies this letter. This engagement includes only those services specifically described in this letter. Appearances before judicial proceedings, government organizations such as the Internal Revenue Service, or other regulatory bodies arising from this engagement will be billed to you separately. Additional services which you may request will be subject to arrangements made at the time requested. Indemnification The firm shall be liable and responsible for any and all damages to persons or property (hereinafter referred to as "loss "), and shall indemnify and hold harmless the City of South Letter to Stephen David, Director City of South Miami Community Redevelopment Agency Page 9 of 14 Miami Community Redevelopment Agency, its elected and appointed officials, and its employees, agents and representatives for the loss and any liabilities, claims, demands, actions, judgments, costs and reasonable expenses (including reasonable attorney fees) directly relating to the loss, if the loss was caused as a result of our firm's failure to satisfy its obligations under generally accepted auditing standards through negligence or error or omission of the firm or our employees, if any. The Auditor shall pay all claims and' losses of any nature whatever rising there from, and shall defend all suits arising there from, in the name of the City of South Miami Community Redevelopment Agency when applicable, and shall pay all costs and judgments which may issue thereon, except to the extent caused by the negligence of the City's officers or employees. During the term of this agreement, our firm shall carry professional liability insurance coverage, which proof of insurance shall be incorporated by reference into this retainer agreement, as Exhibit 1. The City of South Miami Community Redevelopment Agency agrees that all records, documentation, and information requested in connection with the audit will be made available, that all material information will be disclosed and that the full cooperation of City of South Miami Community Redevelopment Agency personnel will be provided. As required by generally accepted auditing standards, specific inquiries will be made of management about the representations embodied in the financial statements, the effectiveness of the internal controls and the City of South Miami Community Redevelopment Agency's compliance with certain laws and regulations, and management will provide a representation letter about these matters. The responses to inquiries, the written representations, and the results of audit tests comprise the evidential matter the auditors will rely upon in forming an opinion on the financial statements. Because of the importance of management's representations to the effective performance of the audit services, the City of South Miami Community Redevelopment Agency will release the firm and its personnel from any claims, liabilities, costs and expenses relating to their services under this agreement attributable to any misrepresentations in the representation letter referred to above. Insurance. The City of South Miami Community Redevelopment Agency shall not be held liable or responsible for any claims which may result from acts, errors or omissions of the Firm or its subcontractors, or employees. In reviewing, approving or rejecting any submissions or acts of the Firm, the City of South Miami Community Redevelopment Agency in no way assumes responsibility or liability for the acts, errors or omissions of the auditing firm or its subcontractors. The Firm shall not commence work under this agreement until it has obtained all insurance required by the City of South Miami Community Redevelopment Agency. The Firm shall defend, indemnify and hold the City of South Miami Community Redevelopment Agency harmless from any and all claims, liability, losses, expenses and causes of action arising solely out of a negligent act, error, or omission or misconduct of the Firm, or the Firm's subcontractors, suppliers and laborers incident to the performance of the Firm's services under this agreement. Letter to Stephen David, Director City of South Miami Community Redevelopment Agency Page 10 of 14 The Firm shall pay all claims, losses, fines, penalties, costs and expenses of any nature whatsoever resulting from its intentional misconduct or negligence. The Firm shall maintain during the term of this agreement the following insurance: . A. Comprehensive general liability insurance and professional liability insurances with broad form endorsement, including automobile liability, completed operations and products liability, contractual liability, severability of interest with cross liability provision, and personal injury and property damage liability with limits of $2,000,000.00 combined single limit per occurrence for bodily injury and property damage. The policy or policies shall name City of South Miami Community Redevelopment Agency as additional insured and shall reflect the hold harmless provision contained herein. B. Workers' Compensation Insurance in compliance with Chapter 440, Florida Statutes, as presently written or hereafter amended. C. The policies shall contain waiver of subrogation against the City of South Miami Community Redevelopment Agency where applicable and shall expressly provide that the policy or policies are primary over any other insurance that the City of South Miami Community Redevelopment Agency may have. The City of South Miami Community Redevelopment Agency reserves the right to request a copy of the required policies for review. All policies shall contain a "severability of interest" or "cross liability" clause without obligation for premium payment of the City of South Miami Community Redevelopment Agency. D. All of the insurance is to be placed with Best rated A -8 or better insurance companies qualified to do business under the laws of the State of Florida. The Firm shall furnish certificates of insurance to the City of South Miami Community Redevelopment Agency prior to the commencement of operations, a copy of this is provided at Exhibit 1. The certificates shall clearly indicate that the Firm has obtained insurance in the type, amount, and classification as required for strict compliance with this section and that no reduction in limits by endorsement during the policy term, or cancellation of this insurance shall be effective without 30 days prior written notice to the City of South Miami Community Redevelopment Agency. Compliance with the foregoing requirements shall not relieve the Firm of its liability and obligations under this agreement. Termination for Cause. Either party may terminate this agreement prior to the expiration of the initial term on account of a material breach of this agreement by the other party, which has not been cured Letter to Stephen David, Director City of South Miami Community Redevelopment Agency Page 11 of 14 within five (5) days from the date of receipt of written notice of breach from the party seeking termination. Termination shall be effective as of the end of the notice period in the case of any uncured material breach. The City of South Miami Community Redevelopment Agency shall have no liability to the firm for future profits or losses in the event of termination for default. The rights and remedies of the City of South Miami Community Redevelopment Agency provided in this provision shall not be exclusive and are in addition to any other rights and remedies provided by law or under this agreement. Should Firm provide the City of South Miami Community Redevelopment Agency with written notice of cancellation of agreement, Firm will be required to refund a pro -rata share of the compensation identified herein. Termination for the Convenience of the City of South Miami Community Redevelopment Agency The City of South Miami Community Redevelopment Agency may terminate this agreement at any time by giving thirty (30) days notice in writing to the Firm. If the agreement is terminated by the City of South Miami Community Redevelopment Agency as provided herein, we shall be paid for the time provided and expenses incurred up to and including the termination date, as provided for in the retainer agreement. Only authorized time shall be reimbursed. Right to Withhold If work identified under this engagement letter is not performed in accordance with the terms hereof, the City has the right to withhold any payment due to us, or any sums as the City of South Miami Community Redevelopment Agency may deem ample to protect it against loss, or to ensure payment of claims arising there from, and, at its option, the City of South Miami Community Redevelopment Agency may apply such sums in such manner as the City of South Miami Community Redevelopment Agency may deem proper to secure itself or to satisfy such claims. The City of South Miami Community Redevelopment Agency will provide the Firm with ten (10) calendar days prior written notice in the event that it elects to exercise its right to withhold under this Section. Sovereign Immunity and Attorneys' Fees The City of South Miami Community Redevelopment Agency does not waive sovereign immunity for any claim for breach of contract except to amount of the contract; provided, however, that in an action arising out of or to enforce this agreement, the prevailing party shall be entitled to its reasonable attorney's fees and costs, including, but not limited to paralegal costs, and computer research costs. The City of South Miami Community Redevelopment Agency shall not be liable for the prejudgment interest. Sole Agreement Letter to Stephen David, Director City of South Miami Community Redevelopment Agency Page 12 of 14 This engagement letter and accompanying attachments constitute the sole agreement between the parties hereto and no amendment, modification or waiver or any of the terms and conditions hereof shall be valid unless in writing. Any prior oral or written agreements shall not be considered a part of this agreement. Notices All notices given or required hereunder shall be deemed sufficient if sent United States mail, postage prepaid, to the address of the firm and to the City of South Miami Community Redevelopment Agency specified in this Agreement, unless either parry hereto shall specify to the other party a different address for the giving of such notices. Jurisdiction and Venue Florida law shall govern the terms of this engagement letter. If any term, covenant or condition of this engagement letter shall, to any extent, be invalid or unenforceable, the remainder of this letter, or application of such term, covenant or condition to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected thereby, and each term, covenant or condition of this letter shall be valid and enforced to the fullest extent permitted by law. Venue shall be in state or federal court within Miami -Dade County, Florida. Record Retention The Firm shall comply with Chapter 119, Florida Statutes, public record retention requirements and shall maintain a copy of all documents reflecting services rendered, including work papers, to City of South Miami Community Redevelopment Agency for at least five (5) years after the termination of this Agreement, and final payment has been made and all other pending matters are closed. Further, the Firm shall be provided access to the City of South Miami Community Redevelopment Agency, to any government authority, or any other person pursuant to a public records request, to any books, documents, papers, and records which are directly pertinent to this audit retainer agreement for the purpose of making audit, examination, excerpts and transcriptions. Contingency Fee And Code Of Ethics Warranty The Firm warrants that neither it, nor any principal, employee, agent, representative or family member has promised to pay, and contractor has not, and will not, pay a fee the amount of which is contingent upon the City of South Miami Community Redevelopment Agency awarding this agreement to contractor. The Firm warrants that neither it, nor any principal, employee, agent, representative or family member has procured, or attempted to procure, this agreement in violation of any of the provisions of the Miami -Dade County or the City of South Miami conflict of interest and code of ethics ordinances. A violation of this section will result in the termination Letter to Stephen David, Director City of South Miami Community Redevelopment Agency Page 13 of 14 of the agreement and forfeiture of funds paid, or to be paid, to the contractor. The Firm maintains a drug free work place. Conflict of Interest The Firm and its associates covenant that they have no interest and will not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this agreement. The Firm is to comply with the Copeland "Anti - Kickback" Act (18 U.S.C. 874), as supplemented in Department of Labor Regulations (29 CFR Part 3). Non - Discrimination No person shall be excluded from participating in, be denied the proceeds of, or be subject to discrimination in the performance of this agreement on account of race, creed, color, sex, religion, age or disability. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer, recruitment or recruitment advertising, lay -off or termination, rates of pay or other forms of compensation; and selection for training, including apprenticeship. Miscellaneous Provision In the event a court must interpret any word or provision of this agreement, the word or provision shall not be construed against either party by reason of drafting or negotiating this auditor retainer agreement. Entire Contract This auditor retainer agreement, when signed by all of the parties, constitutes the full and complete understanding and agreement of all parties and may not be in any manner interpreted or fulfilled in contradiction of its express terms. This agreement and the incorporated attachments constitute the entire understanding between the parties and integrates by its terms all previous contracts, agreements or understandings, oral or written, between the parties. In the event of any conflict, the terms of this agreement will govern over the provisions of any incorporated documents. Severability Should any section or any part of any section of this agreement be rendered void, invalid or unenforceable by any court of law, for any reason, such determination shall not render void, invalid or unenforceable any other section or part of any section of this agreement. Letter to Stephen David, Director City of South Miami Community Redevelopment Agency Page 14 of 14 Anti - Kickback Guaranty We at the Firm certify that our principal officers and members do not have and have not had during any period covered by this audit any interest, direct or indirect, in the City of South Miami Community Redevelopment Agency or any of its members or officials. We at the Firm warrant that we have not employed any person to solicit or secure this engagement upon any agreement for a commission, percentage, brokerage, or contingent fee. Breach of this warranty shall give the City of South Miami Community Redevelopment Agency the right to terminate this engagement, or, in its discretion, to deduct from our fee the amount of any such commission, percentage, brokerage, or contingent fee. AssiLynability of Engagement We further affirm that we shall not assign or transfer any interest in this engagement except that claims for monies due or to become due from the City of South Miami Community Redevelopment Agency under this engagement may be assigned to a bank, trust company, or other financial institution. This letter constitutes the complete and exclusive statement of agreement between the Firm and the City of South Miami Community Redevelopment Agency, superseding all proposals oral or written and all other communication, with respect to the. terms of the engagement between the parties. We appreciate the opportunity to be of service to the City of South Miami Community Redevelopment Agency and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If this letter defines the arrangements as you understand them, please sign and date the enclosed copy and return it to us. Thank you for this opportunity to be of assistance. Stephen David, SMCRA Director Very truly yours, Dated: , 2007 Principal of Authorized Auditing Firm Name: Carlos M. Trueba, CPA Rodriguez, Trueba & Co., CPA Enclosures RESPONSE: AGREED TO AND ACCEPTED: AUDIT SERVICES INVOICE 09 -03 -2008 20:21 RODRIGUEZ TRUEBA 3055930390 RODRIGUEZ, TRUEBA & COMPANY C1CRTIFIED PUBLIC ACCOUNTANTS 1985 N.W. 88TH COURT, SUITE 101 MIAMI, FLORIDA 33172 Phone, (3WS93 -2644 Fax: _ (305)593 -0390 South Miami CRA Invoice #: 11110 6130 Sunset Drive Date: 5/30/2008 Miami, FL 33143 Datc Due: 5/30/2008 Client ID: 2SOUTHMTAM Credit Card [ ] VISA [ ] MC [ ] AMEX f) Officr Acet # EXPI D* Sigunture Please return top vortion with reminaaca Amount enclosed S Professional services rendered as fellows: - Services rendered in connection with your audited financial statements as of and for the year ended September 30, 2007 New Charges 6,000.00 Phis Prior Balance: Q,Q0 New Balance: �6 Q Please make your check payable to Rodriguez, Trueba & Co., CPA. !,EXHIBIT B' 1 2001 iwakxrtq our Nerghbof hood rr Green Place to Lire, work and Play' To: Honorable Chaoembers Date: September 8, 2008 SMCRA Boa From: Stephen vid ITEM No. SMC irec MARSHALL WILLIAMSON PARK LIGHTING IMPROVEMENTS A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO PARK IMPROVEMENTS; AUTHORIZING THE SMCRA DIRECTOR TO ENTER INTO AGREEMENT WITH BENSON ELECTRIC TO INSTALL SECURITY LIGHTING IN MARSHALL WILLIAMSON PARK AND CHARGING THE TOTAL AMOUNT OF $47,220 TO ACCOUNT NO. 610 - 1110 - 572 -34 -50 (CONTRACTUAL SERVICESIMARSHALL WILLIAMSON PARK RESTROOMS); AND PROVIDING AN EFFECTIVE DATE BACKGROUND In September 2005, engineering plans were developed by C3TS for Marshall Williamson Park which included specific improvements for lighting and landscaping and the construction of a pavilion in the park (See Exhibit A). The pavilion was subsequently constructed however the lighting and landscaping plans have yet to be implemented. During the June 9, 2008 Meeting, the Board requested that staff investigate reports of homeless activity at the park. Staff subsequently met with the City's Police and Parks and Recreation Department and with representatives from the University of Miami, Governmental Affairs Division to discuss options for addressing the concerns. Based on these discussions, it was determined that one solution to this problem would be to provide enhanced security lighting within the park. Based on the previously prepared plans by C3TS, Benson Electric was asked to prepare an estimate to install enhanced lighting. A quote for these services has been provided as Exhibit B. It should also be noted that the SMCRA Board has allocated funding in the current budget for the construction of a restroom facility to be located directly adjacent to the pavilion. Staff has subsequently determined that enhanced lighting should be installed in the park prior to the construction of a secondary restroom facility. Approval of the attached resolution shall authorize the SMCRA Director to enter into agreement with Benson Electric Inc. for a total contract amount of $47,220 to install lighting as identified in the previously prepared Marshall Williamson Park Improvement Plan and in project proposal submitted by Benson Electric. RECOMMENDATION Staff recommends approval of the attached resolution authorizing the SMCRA Director to enter into the contract attached as Exhibit C with Benson Electric Inc. for a total contract amount of $47,220 to install security lighting at Marshall Williamson Park. Attachments: Marshall Williamson Park Improvement Plans Benson Electric Proposal SD/MCGRUFF\PLANNING \CRA \Funding Disbursement for Park Lighting Impropvements.doc I RESOLUTION NO. 2 3 4 A RESOLUTION OF THE CITY OF SOUTH MIAMI 5 COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) 6 RELATING TO PARK IMPROVEMENTS; AUTHORIZING 7 THE SMCRA DIRECTOR TO ENTER INTO AGREEMENT 8 WITH BENSON ELECTRIC TO INSTALL SECURITY 9 LIGHTING IN MARSHALL WILLIAMSON PARK AND 10 CHARGING THE TOTAL AMOUNT OF $47,220 TO 11 ACCOUNT NO. 610- 1110 - 572 -34 -50 (CONTRACTUAL 12 SERVICES/MARSHALL WILLIAMSON PARK 13 RESTROOMS); AND PROVIDING AN EFFECTIVE DATE. 14 15 WHEREAS, in September 2005, engineering plans were developed by CT3S for 16 Marshall Williamson Park which included specific improvements for lighting and 17 landscaping and the construction of a pavilion in the park (See Exhibit A). The 18 pavilion was subsequently constructed however the lighting and landscaping plans 19 have yet to be implemented; and 20 21 WHEREAS, during the June 9, 2008 Meeting, the Board requested staff 22 investigate reports of homeless activity at Marshall Williamson Park. 23 24 WHEREAS, staff subsequently met with the City's Police and Parks and 25 Recreation Department and with representatives from the University of Miami, 26 Governmental Affairs Division to discuss options for addressing homeless concerns 27 in Marshall Williamson Park; and 28 29 WHEREAS, based on these discussions, it was determined that one solution 30 to solving the homeless problem would be to install enhanced security lighting within 31 the par and based on the previously prepared plans by C3TS, Benson Electric was 32 asked to prepare an estimate to install enhanced lighting; and 33 34 WHEREAS, Benson Electric has submitted a cost proposal to install security 35 lighting in Marshall Williamson Park based on the previous park improvement plans 36 prepared by C3TS for a cost of $47,220; and 37 38 WHEREAS, the SMCRA Board desires to enter into contract with Benson 39 . Electric Inc. to provide the lighting improvements identified in the agreement 40 attached as Exhibit A. 41 42 43 Page 1 of 2. 1 2 3 4 5 6 7 8 109 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 44 45 NOW, THEREFORE, BE IT RESOLVED BY THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY: Section 1. The SMCRA Director is authorized to enter into contract with Benson Electric Inc. for a total contract amount of $47,220 to provide the lighting improvements identified in the agreement attached as Exhibit C and charging the total amount to Account No. 610 - 1110 - 572 -34 -50 (Park Improvements /Marshall Williamson Park Restroom Account). Following funding disbursement, the remaining balance in Account No. 610 -1110- 572 -34 -50 shall be $62,780. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this ATTEST: South Miami Community Redevelopment Agency Clerk READ AND APPROVED AS TO FORM: day of September, 2008. APPROVED: Chairperson Horace Feliu Eve A. Boutsis, Office General Counsel South Miami Community Redevelopment Agency Page 2 of 2 Board Vote: Chairperson Feliu: Vice Chairperson Wiscombe: Board Member Birts: Board Member Palmer: Board Member Beckman: Board Member R. Williams: Board Member L. 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C—k 455 Lu CL :joj uo'.1-1 ... 0 --N rc j Z W z 01 to ui I f- LU ❑ ui LU W z m rn N d 335 553N m 8 -7-- uj T z T T c 0 I of T z T 0. T Ui Y--.OL x Go LI - Z 01, w< 41 CI) bse b ti — — — — — — — — -- .01,11 to ui I f- LU ❑ ui LU W z m rn N d 335 553N m 8 -7-- uj T z T T c 0 I of T z T 0. T Ui Z 01, w< CI) bse § _mw mno s m All qy VOmo, IVY VIN H-Lns -9 - ) WdGAe M @4, SJB n @l _�_ °@§b§ � !, $ ƒ G mill wik ��■ � 1 � � � ■ ° � ■y ■ ■v a o 6v !�|il |� | |,|�• |■ !' PI ]| ` ,• | || ��.��| ! | |. | ;!• | | ||l |\ I/ / |; . | � -§; /\ 7 ■a \ |) B |( t �� ■ ■v ■ ■■ ■��;■ B 1 1 � � � � 1 1 ■ 0 1 1 D D D D D D■ .i !�|il |� | |,|�• |■ !' PI ]| ` ,• | || ��.��| ! | |. | ;!• | | ||l |\ I/ / |; . | � -§; /\ 7 ■a \ |) B |( t Job Proposal Benson Electric, Inc. 10475 SW 186th Street Miami, Florida 33157 (305) 235 -6741 Fax (305) 235 -4690 Proposal submitted to: CITY OF SOUTH MIAMI 6130 SUNSET DR. SOUTH MIAMI FL 33143 ATT: JAMES MCCANTS EXHIBIT B` Project Name: MARSHALL WILLIAMSON PARK - LIGHTING IMPROVEMENT @ SW 61 COURT PH : 305- 668 -7237 FAX: 305- 668 -7356 EMAIL: JMCCANTS (cr�.CITYOFSOUTHMIAMI.NET Proposal Specification: We are pleased to provide you with a proposal to perform electrical work for the project referenced above. Our proposal is based on the following, We appreciate the opportunity of providing you with this proposal. Please do not hesitate to call if you have any questions regarding our proposed scope. Estimate to furnish and install materials necessary to add more lighting to existing park walkway as per plans and specification which includes the following, 1. Nine new 175-watt metal halide fixtures on four inch square, 12ft metal poles with hand hole and 4ft in ground concrete bases. 2. Trench throughout park to install new conduits between poles and to existing electrical room. 3. One new 20amp, 240volt circuit controlled by a time clock from existing panel to existing underground junction box which connects to the new lights. 4. Several sections of the walkway to be cut and repaired to meet needs for trenching and installation of the underground pipes. 5. Electrical permit. Notes: Does not include any patching or painting. Not responsible for any violation or fees inspector may find not related to work being performed. All work will be done during normal working hours. Not responsible for any unforeseen hidden obstructions. If job is cancelled there will be $150.00 fee and 20% restocking on all materials if already ordered. We propose to furnish materials and labor in accordance with the specification above for the sum of $47,220.00 This proposal may be withdrawn by us if not accepted within 30 days. Payment terms: 50% down payment, balance due upon completion. All materials are guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from the above specification involving extra costs will be executed only upon the issuance of written change orders, and will become an extra charge over and above the estimate. All agreements are contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by Workman's Compensation Insurance Authorized Signature Acceptance Signature Benson Electric, Inc he above prices, specifications and conditions are Everton Williams satisfactory and are hereby accepted. You are hereby authorized to proceed with the work as described. Payment shall be as specified. CONTRACT AWARD SHEET MIAMEI]►At)E DEPARTMENT OF PRO CUREMENT MANA - GEMENT Bid No. 2385- 4/08 -4 Award Sheet Bids and Contracts DIVISION BID NO.: 2385 - 4/08 -4 PREVIOUS BID NO.: BPO: ABCW0800362 TITLE: INDUSTRIAL ELECTRICAL SVCS (PRE -QUAL) COMMODITY CODE NO.: 909 -39 CURRENT CONTRACT PERIOD: 03/01/2008 through 02/28/2009 Total # of OTRs: 4 MODIFICATION HISTORY Bid No. 2385- 4/08 -4 Award Sheet DPM Notes APPLICABLE ORDINANCES LIVING WAGE: No UAP: Yes IG: Yes OTHER APPLICABLE ORDINANCES: CONTRACT AWARD INFORMATION: No Local Preference No Micro Enterprise No Full Federal Funding No Performance Bond No Small Business Enterprise (SBE) No PTP Funds . No . Partial Federal Funding No Insurance Miscellaneous: REQUISITION NO.: RQPM0300196 PROCUREMENT AGENT: PRUNA BASIA PHONE: 305 375 -5018 FAX: 305 375 -4407 EMAIL: BPRUNA @MIAMIDADE.GOV DEPARTMENT OF PROCUREMENT MANAGEMENT Bids and Contracts DIVISION Page 1 of 5 Bid No. 2385- 4/08 -4 Award Sheet VENDOR NAME: DYNALECTRIC COMPANY Fein: 520973205 Suffix: 01 STREET: 2501 SW 160 AVE STE 500 CITY:MIRAMAR ST: FL ZIP: 33027 FOB—TERMS: DEST -P DELIVERY: PAYMENT TERMS: NET30 TOLL PHONE: - VENDOR INFORMATION: CERTIFIED VENDOR ASSIGNED MEASURES Local Vendor: SBE Set Aside Bid Pref. Micro Ent. Selection Factor Goal Other: Vendor Record Verified? ** kk** k** k**** k** kkkk* k* k** kk* k***** k* * *kk *kkkkk * * * * *kk *k * * * * *k * * * * ** Vendor Contacts: Name Phonel Phone2 Fax Email Address JAMES DILULLO -GEN. MNG 954- 624 -0000 954- 624 -0085 jdilullo @dyna -fl.com VENDOR NAME: BENSON ELECTRIC INC Fein: 591226489 Suffix: 01 STREET: 10475 SW 186 ST CITY:MIAMI ST: FL ZIP: 331576 FOB—TERMS: DEST -P DELIVERY: PAYMENT TERMS: NET30 TOLL PHONE: - VENDOR INFORMATION: CERTIFIED VENDOR ASSIGNED MEASURES Local Vendor: SBE Set Aside Bid Pref. Micro Ent. Selection Factor Goal Other: Vendor Record Verified.? ** kk**** k** k**** k* k* kk*** k** kk** k***** * * * * ** * * *k *k *k *k * * *kk * * * * * *k *k* Vendor Contacts: Name Phonel Phone2 Fax Email Address JAMES CLARK - PRES 305- 2356741 305- 2354690 benson66 @bellsouth.net DEPARTMENT OF PROCUREMENT MANAGEMENT Bids and Contracts DIVISION Page 2 of 5 Bid No. 2385- 4/08 -4 Award Sheet VENDOR NAME: AMERICAN ELECTRIC OF MIAMI INC Fein: 591584838 Suffix: 01 STREET: 11371 S.W. 208 DRIVE CITY:MIAMI ST: FL ZIP: 33189 FOB—TERMS: DEST -P DELIVERY: PAYMENT TERMS: NET30 TOLL PHONE: - VENDOR INFORMATION: CERTIFIED VENDOR ASSIGNED MEASURES Local Vendor: SBE Set Aside Bid Pref. Micro Ent. Selection Factor Goal Other: Vendor Record Verified? *** k * * * * * * * * * * * * * * * * * *k * * * * *k * * * ** kkk* k * * * * * * * * * * * * * * * *k * *k * * * * * * * * ** Vendor Contacts: Name Phonel Phone2 Fax Email Address JACK PLINER, PRES. - 305- 253 -9131 305- 253 -4608 amerel @bellsouth net VENDOR NAME: DATO ELECTRIC INC Fein : 592429661 Suffix: 01 STREET: 641 DE SOTO DR CITY: MIAMI SRPINGS ST: FL ZIP: 33166 FOB—TERMS: DEST -P DELIVERY: PAYMENT TERMS: 2 %IONET30 TOLL PHONE: - VENDOR INFORMATION: CERTIFIED VENDOR ASSIGNED MEASURES Local Vendor: SBE Set Aside Bid Pref. Micro Ent. Selection Factor Goal Other: Vendor Record Verified? kkk* kkkkkk*** k* kk** k*************** k* k *kk *k *k * *k *kk * * * * *k * * * *k * *k * * *k Vendor Contacts: Name Phonel Phone2 Fax Email Address DIANE WILLIAMS - PRESIDEN 305 -883 -7319 305- 8054688 datodiane @aol.com DEPARTMENT OF PROCUREMENT MANAGEMENT Bids and Contracts DIVISION Page 3 of 5 Bid No. 2385- 4/08 -4 Award Sheet VENDOR NAME: EDD HELMS GROUP INC Fein : 592605868 Suffix: 01 STREET: 17850 NE 5TH AVE CITY:MIAMI ST: FL ZIP: 33162 FOB—TERMS: DEST -P DELIVERY: PAYMENT TERMS: NET30 TOLL PHONE: 800 - 329 -2520 VENDOR INFORMATION: CERTIFIED VENDOR ASSIGNED MEASURES Local Vendor: SBE Set Aside Bid Pref. Micro Ent. Selection Factor Goal Other: Vendor Record Verified? Vendor Contacts: Name Phonel Phone2 Fax Email Address JOE KOMARMY 305- 653 -2520 800 - 329 -2520 305- 653 -7933 eddhelms.com ehelms@eddhelms.com VENDOR NAME: LANGER ELECTRIC COMPANY INC Fein: 592641797 Suffix: 01 STREET: 8901 NW 7TH AVENUE CITY:MIAMI ST: FL ZIP: 33150 FOB—TERMS: DEST -P DELIVERY: PAYMENT TERMS: NET30 TOLL PHONE: - VENDOR INFORMATION: CERTIFIED VENDOR ASSIGNED MEASURES Local Vendor: No SBE No Set Aside No Bid Pref No Micro Ent. No Selection Factor No Goal No Other: Vendor Record Verified? No ************** k** k*********** k** k** k* kkkkkk * * * * * * * * * * *kk * * * * * *kkk *k ** Vendor Contacts: Name Phonel Phone2 Fax Email Address ROGER LANGER - PRESIDEN 305- 759 -5777 305- 759 -3553 roger] @langerelectric.com Details: ITEMS A WARDED Section: DEPARTMENT OF PROCUREMENT MANAGEMENT Bids and Contracts DIVISION Page 4 of 5 Bid No. 2385- 4/08 -4 Award Sheet Item # Description (Qyt Unit Price End of ITEMS AWARDED Section AWARD INFORMATION Section BCC Award: No DPM Award: No BCC Date: 01/20/2004 DPM Date: 01/18/2008 Contract Amount: $ 2,590,000.00 Additional Items Allowed: Agenda Item No.: Special Conditions: Department Dollar Allocations AV****** 240,000.00 GS * * * * ** 240,000.00 MT * * * * ** 60,000.00 WS * * * * ** 2,050,000.00 End of Department Allocations Section DEPARTMENT OF PROCUREMENT MANAGEMENT Bids and Contracts DIVISION Page 5 of 5 EXHIBIT C CONTRACT FOR LIGHTING INSTALLATION SERVICES THIS CONTRACT is made and entered into as of the day of September, 2008 by and between the South Miami Community Redevelopment Agency ( SMCRA), and Benson Electric, Inc. (contractor). WHEREAS, the SMCRA desires to engage and retain the services of the contractor to perform the work described in this contract and the contractor desires to accept the engagement. NOW THEREFORE, in consideration of the sum of $10.00, the mutual promises and covenants contained in this contract, and for other good and valuable consideration, the receipt and legal sufficiency of which is acknowledged by both parties, the parties agree as follows: I. WHEREAS CLAUSES. The above whereas clauses are incorporated and made a part of this contract. II. PURPOSE. The purpose of this contract is for contractor to provide the SMCRA with licensed roof work as provided for on attached Exhibit 1. III. WARRANTY. All work performed by the contractor must have a seven (7) year warranty from the date of installation. This warranty is to include all parts and labor for all work and/or installations performed by the contractor for the SMCRA. Any worked performed by the contractor which is not to the satisfaction of the SMCRA, must be addressed and corrected within 48 hours of verbal and/or written notice. IV. GENERAL. Contractor shall at all times enforce strict discipline and good behavior among its employees and shall take all steps necessary to insure that they are familiar with and abide by all safety and other rules. Contractor shall provide competent and adequate installation personnel, and shall assign an experienced supervisor responsible for the property for the duration of the contract. All personnel shall be required to wear clean uniforms while on site, with company emblem for identification. Contractor shall supply all required, Permits, Labor, Materials and equipment necessary for the satisfactory performance of the services listed herein. Contractor shall provide all licenses, permits and insurance necessary to perform the services outlined. Contractor shall take care to avoid damage to Owner's property, and the property of Owner's tenants, vendors and patrons. Contractor is responsible of the disposal of any debris associated with any work performed for the SMCRA. V. CHANGE ORDERS/WORK ORDERS. The SMCRA or Contractor, may at any time, upon mutual Contract and by written order, make changes within the general scope of this Contract in the services to be performed. SMCRA may, from time to time, request changes in the services of the Contractor to be performed hereunder. Such changes, including any SMCRA Contractor Page 1 of 6 increase or decrease in the amount of the Contractor's compensation, which are mutually agreed upon between SMCRA and the Contractor shall be incorporated in written amendments to this Contract. If any such changes causes an increase or decrease in the prices charged, the maximum amount of the Contract, or the time required for performance of any part of the work under this Contract, whether or not changed by the order, or otherwise affects the conditions of this Contract, SMCRA shall make an equitable adjustment in the maximum amount, the price(s), the delivery schedule, or other affected terms, and shall modify the Contract with a mutually negotiated written Change Order. VI. PAYMENT TERMS. Payment shall be the amount listed in, and as provided in Exhibit 1: Payment shall disbursed within 14 days of final inspection and approval of the work by the South Miami Building Department. VII. TERMINATION FOR CONVENIENCE. The SMCRA may terminate this contract for convenience at any time by giving 15 -days notice in writing to the contractor. The contractor will be paid for the value of services performed pursuant to the schedule contained in the statement of work, up to and including the termination date. Contractor will be permitted to complete on -going investigations and shall be paid for all satisfactory work completed. The SMCRA shall not be liable for future profits or losses. In the event that the SMCRA improperly terminates the contract for default under section VIII, below, the termination shall be deemed a termination for convenience under this section. VIII. TERMINATION FOR DEFAULT. Either party may terminate this contract prior to the completion of the work on account of a material breach of this contract by the other party, which has not been cured within three days from the date of receipt of written notice of breach from the party seeking termination. Termination shall be effective as of the end of the notice period in the case of any uncured material breach. Contractor may terminate this contract prior to the expiration of the initial term or any subsequent renewal term upon not less than 60 days prior written notice to the SMCRA in the event that contractor is unable to complete the services identified in section II due to causes beyond contractor's control. The SMCRA shall have no liability to the contractor for future profits or losses in the event of termination for default. The rights and remedies of the SMCRA provided in this provision shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract. Should contractor provide the SMCRA with written notice of cancellation of contract, contractor will be required to refund a pro -rata share of the compensation identified in section VI. SMCRA Contractor Page 2 of 6 IX. TRANSFER AND ASSIGNMENT. None of the work or services under this contract shall be subcontracted unless contractor obtains prior written consent from the SMCRA. Approved subcontractors shall be subject to each provision of this contract and contractor shall be responsible and indemnify the SMCRA for all subcontractors' acts, errors or omissions. The contractor shall not assign, transfer or pledge any interest in this contract without the prior written consent of the SMCRA; provided, however, that claims for money by the contractor from the SMCRA under this contract may be assigned, transferred or pledged to a bank, trust company, or other financial institution without the SMCRA's approval. Written notice of any assignment, transfer or pledge of funds shall be furnished within 10 -days by the contractor to the SMCRA. X. RESERVATION OF RIGHTS. The parties agree that this contract may be amended to modify the scope of services and commitment by contractor to SMCRA , so as to better fulfill the service needs of the SMCRA and it's properties. No additional consideration will be necessary to amend this contract. XI. SOVEREIGN IMMUNITY AND ATTORNEY'S FEES. The SMCRA does not waive sovereign immunity for any claim for breach of contract or for an award of prejudgment interest; provided, however, that in any action arising out of or to enforce this contract, the prevailing party shall be entitled to its reasonable attorney's fees and costs. XII. JURISDICTION AND VENUE. For the purposes of this contract, Florida law shall govern the terms of this contract. Venue shall be in Miami -Dade County, Florida. XII. INSURANCE AND INDEMNIFICATION. The SMCRA shall not be held liable or responsible for any claims which may result from acts, errors or omissions of the contractor or its subcontractors, suppliers or laborers. In reviewing, approving or rejecting any submissions or acts of the contractor, the SMCRA in no way assumes responsibility or liability for the acts, errors or omissions of the contractor or subcontractors. The contractor shall not commence work under this contract until it has obtained all insurance required by the SMCRA. The contractor shall defend, indemnify and hold the SMCRA harmless from any and all claims, liability, losses, expenses and causes of action arising solely out of a negligent act, error, or omission or misconduct of the contractor, or the contractor's subcontractors, suppliers and laborers incident to the performance of the contractor's services under this contract. The contractor shall pay all claims, losses, fines, penalties, costs and expenses of any nature whatsoever resulting from its intentional misconduct or negligence. The contractor shall maintain during the term of this contract the following insurance: A. Comprehensive general liability insurance with broad form endorsement, including automobile liability, completed operations and products liability, contractual liability, severability of interest with cross liability provision, and personal injury and property damage liability with limits of $1,000,000.00 combined single limit per occurrence for bodily injury and property damage. The policy or SMCRA Contractor Page 3 of 6 policies shall name SMCRA as additional insured and shall reflect the hold harmless provision contained herein. B. Workers' Compensation Insurance in compliance with Chapter 440, Florida Statutes, as presently written or hereafter amended. C. The policies shall contain waiver of subrogation against the SMCRA where applicable and shall expressly provide that the policy or policies are primary over any other insurance that the SMCRA may have. The SMCRA reserves the right to request a copy of the required policies for review. All policies shall contain a "severability of interest" or "cross liability" clause without obligation for premium payment of the SMCRA. D. All of the insurance is to be placed with Best rated A -8 or better insurance companies qualified to do business under the laws of the State of Florida. The contractor shall furnish certificates of insurance to the SMCRA prior to the commencement of operations. The certificates shall clearly indicate that the contractor has obtained insurance in the type, amount, and classification as required for strict compliance with this section and that no reduction in limits by endorsement during the policy term, or cancellation of this insurance shall be effective without 30 days prior written notice to the SMCRA. Compliance. with the foregoing requirements shall not relieve the contractor of its liability and obligations under this contract. XIII. COMPLIANCE WITH LAWS. The Contractor shall be responsible for full compliance of the design criteria under section III of this contract. Contractor shall additionally comply with all applicable building codes, state and federal law. Additionally, all work completed shall be permitted. Any deficiencies in the scope of services shall be remedied by the Contractor at the Contractor's sole expense. XIV. LIENS. The Contractor, subcontractors, suppliers and laborers are prohibited from placing a lien on SMCRA's property. XV. SEVERABILITY. Should any section or any part of any section of this contract be rendered void, invalid or unenforceable by any court of law, for any reason, the determination shall not render void, invalid or unenforceable any other section or part of any section of this contract. XVI. NOTICES. All notices given or required under this contract shall be deemed sufficient if sent by certified mail, return receipt requested, to the addresses of the contractor and to the SMCRA specified in this contract, unless either party shall specify to the other party a different address for the giving of the notices. SMCRA Contractor Page 4 of 6 XVII. CONTRACTING OFFICER REPRESENTATION. For the purposes of this contract, the contracting officers are as follows: To the SMCRA: Stephen David, Director 6130 Sunset Drive City of South Miami, FL 33143 To Contractor: Benson Electric, Inc. 10475 SW 186 Street Miami, FL 33157 Attention: President An individual or delegated committee will be designated to represent the SMCRA in all matters pertaining to the work as it progresses. Interference by unauthorized individuals must be controlled so as no to impede the smooth progress of the work. Painting contractor shall review all work to be accomplished with project representative to preclude misunderstandings. XVIII. ENTIRE CONTRACT. The contract, when signed by all of the parties, constitutes the full and complete understanding and contract of all parties and may not be in any manner interpreted or fulfilled in contradiction of its express terms. This contract and the incorporated attachments constitute the entire understanding between the parties and integrates by its terms all previous contracts or understandings, oral or written, between the parties. In the event of any conflict, the terms of this contract will govern over the provisions of any incorporated documents XIX. MISCELLANEOUS PROVISION. In the event a court must interpret any word or provision of this contract, the word or provision shall not be construed against either party by reason of drafting or negotiating this contract. IN WITNESS WHEREOF the parties have executed this contract on the date indicated above. WITNESSED: WITNESSED: By: President, Benson Electric Inc. Stephen David, SMCRA Director Page 5 of 6 SMCRA Contractor ATTEST: APPROVED AS TO FORM: By: Eve A. Boutsis, Nagin Gallop, & Figueredo, Office of General Counsel Page 6 of 6 SMCRA Contractor All-AWMSM SRMCRA 2001 Waking our fie +ghborhood a Great place to Live, Work and Play' To: Honorable Chair and W-M.7_1 From: Stephen . SMCRA Date: September 8, 2008 ITEM No. 17 SW 66th ST. STREET TREE INSTALLATION A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO PARK IMPROVEMENTS; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE FUNDING IN THE AMOUNT OF $36,200 TO BUDGET CONSTRUCTION INC. TO INSTALL STREET TREES AND DECORATIVE LANDSCAPING ALONG SW 66TH STREET AS PART OF THE 66TH STREETSCAPE IMPROVEMENT PROJECT AND AUTHORIZING BUDGET TRANSFER IN THE AMOUNTS $12,425 FROM ACCOUNT NO. 610 -1110- 513-63-40 (INFRASTRUCTURE IMPROVEMENTS) AND $7,500 FROM ACCOUNT NO. 610 - 1110 - 541 -31 -20 (PROFESSIONAL SERVICES /STREET BEAUTIFICATION) TO ACCOUNT NO. 610 - 1110 - 541 -34 -50 (CONTRACTUAL SERVICES /STREET BEAUTIFICATION) TO FACILITATE THE EXPENDITURE AND CHARGING THE TOTAL AMOUNT TO ACCOUNT NO. 610 - 1110 - 541 -34 -50 (CONTRACTUAL SERVICES /STREET BEAUTIFICATION); AND PROVIDING AN EFFECTIVE DATE BACKGROUND Contained in the FY 07/08 Budget is specific line item funding for the installation of street trees along major roadways in the SMCRA District. The City of South Miami is currently implemented major roadway improvements along SW 66th Street in the SMCRA District. One of the identified improvements includes the installation of street trees and decorative landscaping along the SW 66th Street Corridor. As indicated in the attached cost proposal received from Budget Construction Inc, the total cost to install landscaping along the SW 66th Street Project is $60,000 (See Exhibit A). The installation of street trees will help to facilitate the City's current "green" initiative and will also greatly enhance a major arterial roadway in the SMCRA District. Approval of the attached resolution shall authorize the SMCRA Director to disburse funding in the amount of $36,200 to Budget Construction Inc. to install street trees and decorative landscaping along SW 66th Street as part of the SW 66th Street Improvement Project. RECOMMENDATION Staff recommends approval of the attached resolution authorizing the SMCRA Director to disburse funding in the amount of $36,200 to Budget Construction Inc. to install street trees and decorative landscaping along SW 66th Street., Attachments: Budget Construction Cost Proposal SD/MCGRUFF\PLANNING \CRA \SW 66h Street Tree Installation.doc I RESOLUTION NO. 2 3 4 A RESOLUTION OF THE CITY OF SOUTH MIAMI 5 COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) . 6 RELATING TO PARK IMPROVEMENTS; AUTHORIZING 7 THE SMCRA DIRECTOR TO DISBURSE FUNDING IN THE 8 AMOUNT OF $36,200 TO BUDGET CONSTRUCTION, INC. 9 TO INSTALL STREET TREES AND DECORATIVE 10 LANDSCAPING ALONG SW 66TH STREET AS PART OF THE 11 66TH STREETSCAPE IMPROVEMENT PROJECT AND 12 AUTHORIZING BUDGET TRANSFERS IN THE AMOUNT 13 OF $12,425 FROM ACCOUNT NO. 610 - 1110 - 513 -63 -40 14 (INFRASTRUCTURE IMPROVEMENTS) AND $7,500 FROM 15 ACCOUNT NO. 610 - 1110 - 541 -31 -20 (PROFESSIONAL 16 SERVICES /STREET BEAUTIFICATION) TO ACCOUNT NO. 17 610 - 1110 - 541 -34 -50 (CONTRACTUAL SERVICES /STREET 18 BEAUTIFICATION) TO FACILITATE THE EXPENDITURE 19 AND CHARGING THE TOTAL AMOUNT TO ACCOUNT NO. 20 610 - 1110 - 541 -34 -50 (CONTRACTUAL SERVICES /STREET 21 BEAUTIFICATION); AND PROVIDING AN EFFECTIVE 22 DATE. 23 24 WHEREAS, contained in the FY 07/08 Budget is specific line item funding 25 for the installation of street trees along major roadways in the SMCRA District; and 26 27 WHEREAS, the City of South Miami is currently implementing a major 28 roadway improvements along SW 66th Street in the SMCRA District which includes 29 the installation of street trees and decorative landscaping along the SW 66th Street 30 Corridor; and 31 32 WHEREAS, based on a cost estimate received from Budget Construction Inc, 33 the total cost to install landscaping along the SW 66th Street Project is $60,000; and 34 35 WHEREAS, the installation of street trees along SW 66t` Street will help to 36 facilitate the City's current "green" initiative and will also greatly enhance a major 37 arterial roadway in the SMCRA District; and 38 39 WHEREAS, the SMCRA Board desires to contribute funding in the amount 40 of 36,200 towards the installation of street trees and decorative landscaping at this 41- location in the SMCRA. 42 43 NOW, THEREFORE, BE IT RESOLVED BY THE SOUTH MIAMI 44 COMMUNITY REDEVELOPMENT AGENCY: Page 1 of 2. 1 2 3 4 5 6 7 8 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 39 40 Section 1. The SMCRA Director is authorized to disburse funding upon completion of work in the amount of $36,200 to Budget Construction Inc. to install street trees and decorative landscaping along SW 66th Street as part of the SW 66th Street Improvement Project and charging the total amount to Account No. 610 -1110- 541-34-50 (Contractual Services /Street Beautification Account) Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this ATTEST: South Miami Community Redevelopment Agency Clerk READ AND APPROVED AS TO FORM: day of September, 2008. APPROVED: Chairperson Horace Feliu Eve A. Boutsis, Office General Counsel South Miami Community Redevelopment Agency Page 2 of 2 Board Vote: Chairperson Feliu: Vice Chairperson Beasley: Board Member Wiscombe: Board Member Palmer: Board Member Beckman: Board Member R. Williams: Board Member L. Williams: F 07/14/2008 14:18 ITEM PMS -1 PMS -2 PMS -3 PMS-4 PMS -5 PMS -6 ITEM 3054614640 HJ ROSS ASSOC INC S.W. 66TH STREET IMPROVEMENTS — PHASE 1 (S.W. 59 " PLACE TO S.W. 59'h AVEN -UE) CITY OF SOUTH i 1 MI, PROJECT NO. CIOS -0718 Y'SCRIPTION QUANTITY UNIT AVEMENTS MARKMG &- 9GNING ITEMS: Bi- Directional Reflective Pavement Markers 6" Double Yellow Thermoplastic Stripe 24" Wide White Thermoplastic Stop Bar Sign (Relocate) 6" White Thermoplastic Stripe 6" Skip Yellow Thermoplastic Stripe SUB - TOTAL: 14 EA 150 LF 100 LF 4 EA 109 LF 76 LF DESCRIPTION OUANTITY ELECTRICAL ITEMS E -1 Install underground electrical conduit for 1900 proposed FPL lighting system under pavement- E-2 install pull boxes for proposed 14 FPL lighting system. SUB- TOTAL: LF EA UNIT PRICE $ t0 -00 $ iSD40 $ 3 Oil $SQO UNIT PRICE $ Lf,15 $ (fig&_,60 `EXHIBIT A AMOUNT � a+ � •s ,A� $ 02.57, 00 $IS+ S,Od ITEM DESCRIPTION QUANTITY VM UNff PRICE AMOUNT LANDSCAPING/11MGATION ITEMS LI -1 Furnish and install Wax Jasmine 1710 EA $ Ci, 8S t $ 10 011,K LI-2 (Soil & mulch is included in plant cost) Furnish and install Florida Thatch Palm 46 EA $ i $ 12A 45 (Soil & mulch is included in plant cost) LI -3 Furnish and install Silver Buttonwood 39 EA $� $".. 7° 5! LL-4 (Soil & mulch is included in plant cost) Furnish and install. Simpson Stopper 27 EA l' $ 24' 75— $33(4� t 1 2 J (Soil & mulch is included in plant cast) LL -5 Furnish and install Cocothrivax Alta 31 EA $ 2 r $ t } Z t (Soil & mulch is included in plant cost) LL-6 Famish and install complete irrigation system Including MDWASD I LS $ — ��=`^' meter installation charge and associated coordination SUB - TOTAL: 7� 00300 -5 0 "AMA TWO* Aw '44 j MAI 011 �A, P0, top! x, V W�- AN S MC RA 2001 iWaking our Ne% ghborhood a Great Place to Live, Work and Play' To: Honorable Chair and SMCRA Board M id From: Stephen SMCRA Date: September 8, 2008 ITEM No. Is FUNDING DISBURSEMENT FOR THE MURRA YPARK POOL DESIGN A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO PARK IMPROVEMENTS; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE FUNDING IN THE AMOUNT OF $50,000 TO C3TS TO PROVIDE DESIGN SERVICES FOR THE CONSTRUCTION OF THE MURRAY PARK COMMUNITY POOL AND CHARGING THE TOTAL AMOUNT TO ACCOUNT NO. 610 - 1110 - 572 -31 -20 (PROFESSIONAL SERVICESIMURRAY PARK POOL DESIGN); AND PROVIDING AN EFFECTIVE DATE BACKGROUND The City of South Miami and the SMCRA has for many years had strong interest in constructing a public swimming pool as part of a phased master plan for Murray Park. On June 1, 2004, a public swimming pool feasibility study was commissioned by the City to evaluate various locations for a future pool site. Based on the current City of South Miami Capitol Improvement Plan, the SMCRA has allocated funding in its 07/08 Budget in the amount of $50,000 to assist in funding the design services required to construct the pool. Based on a City of South Miami contractor selection process, the firm of C3TS was selected to provide the design services for the project for a total cost of $193,533 (See Exhibit A). At this time, the SMCRA Board would like to contribute budgeted funding in the amount of $50,000 towards the design phase of this important project. Approval of the attached resolution shall authorize the SMCRA Director to disburse funding in the amount of $50,000 to C3TS to provide design services to construct the Murray Park Pool. RECOMMENDATION Staff recommends approval of the attached resolution authorizing the SMCRA Director to disburse funding in the amount of $50,000 to C3TS to provide design services to construct the Murray Park Pool. Attachments: CT3S Services Cost Proposal to Construct the Murray Park Pool SD/MCGRUMPLANNING\CRA \Funding Disbursement for Design of the Murray Park Pool.doc I RESOLUTION NO. 2 3 4 A RESOLUTION OF THE CITY OF SOUTH MIAMI 5 COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) 6 RELATING TO PARK IMPROVEMENTS; AUTHORIZING 7 THE SMCRA DIRECTOR TO DISBURSE FUNDING IN THE 8 AMOUNT OF $50,000 TO C3TS TO PROVIDE DESIGN 9 SERVICES FOR THE CONSTRUCTION OF THE MURRAY 10 PARK COMMUNITY POOL AND CHARGING THE TOTAL 11 AMOUNT TO ACCOUNT NO. 610 - 1110 - 572 -31 -20 12 (PROFESSIONAL SERVICES / MURRAY PARK POOL 13 DESIGN); AND PROVIDING AN EFFECTIVE DATE. 14 15 WHEREAS, the City of South Miami and the SMCRA has for many years 16 had strong interest in constructing a public swimming pool as part of a phased master 17 plan for Murray Park; and 18 19 WHEREAS, on June 1, 2004, a public swimming pool feasibility study was 20 commissioned by the City to evaluate various locations for a future pool site; and 21 22 WHEREAS, based on the current City of South Miami Capitol Improvement 23 Plan, the SMCRA has allocated funding in its 07/08 Budget in the amount of $50,000 24 to assist in funding the design services required to construct the pool; and 25 26 WHEREAS, based on a City of South Miami contractor selection process, 27 C3TS was selected to provide the required design services for construction of the 28 Murray Park pool for a total cost of $193,533; and 29 30 WHEREAS, construction of a public pool at the Murray Park location will 31 enhance recreational opportunities for City of South Miami and SMCRA youth and 32 will provide a safe place for neighborhood youth to swim; and 33 34 WHEREAS, at this time, the SMCRA Board would like to contribute 07/08 35 budgeted funding in the amount of $50,000 towards the design phase of the Murray 36 Park Pool Project. 37 38 NOW, THEREFORE, BE IT RESOLVED BY THE SOUTH MIAMI 39 COMMUNITY REDEVELOPMENT AGENCY: 40 41 Section 1. The SMCRA Director is authorized to disburse funding upon 42 completion of work in the amount of $50,000 to C3TS Inc. to provide design services 43 for the construction of the Murray Park Pool and charging the total amount to 44 Account No. 610 - 1110 - 564 -31 -20 (Professional Services/Murray Park Pool Design Page 1 of 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 35 36 Account). Following funding disbursement, the remaining balance in Account No. 610 - 1110 - 564 -31 -20 shall be $0. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of September, 2008. ATTEST: South Miami Community Redevelopment Agency Clerk READ AND APPROVED AS TO FORM: APPROVED: Chairperson Horace Feliu Eve A. Boutsis, Office General Counsel South Miami Community Redevelopment Agency Page 2 of 2 Board Vote: Chairperson Feliu: Vice Chairperson Beasley: Board Member Wiscombe: Board Member Palmer: Board Member Beckman: Board Member R. Williams: Board Member L. Williams: Dear Mr. Olivo, 'EXHIBIT A'� Jose H. Olivo Jr., P.E. Murray Park -Aquatic Facilities Development South Miami, FL Architectural & Engineering Services for Design, Construction Documents and Bidding Award Proposal # P2008 -110a We are pleased to submit for your consideration the following scope of services for the development of the design of the new aquatic facility for the City of South Miami located at Murray Park. The scope of services will consist in providing the following: schematic design, design development, construction documents to include architecture, irrigation, civil, structural, mechanical, plumbing and electrical engineering drawings and landscape architecture up EB0005022 through bidding and award as specifically outlined below. AAC002142 C3TS will coordinate a survey firm to provide an updated survey for this project. Description of the project scope of work and/or the project elements included on this proposal: Murray Park Bath House, Concession, Pools and Pool Deck The goals for this project are to provide the City of South Miami Murray Park with a Non - enclosed Aquatic Facility to include: • Non - competitive teaching and recreational pool. This pool will have practice lanes (up to 8 & accessible 3' -0" deep basin area approximately 20'x40') but is intended for high school swimming competition use and be 75'x 67' in size and will be provided with exterior retractable bleachers. • A children's aquatic playground of minimal (6" depth) with aquatic play structures and elements typical of the type being done for other local municipalities. This feature will be of approximately 3,000 s.f. and include up to 6 features of which one will be a slide. • A support "bathhouse" to include restrooms lockers and showers for both sexes as well as concessions (non- cooking) support and office space appropriate to the adjoining aquatic facilities only. This structure will also incorporate an open air screened enclosure for equipment. • The above scope will require the relocation of an existing double full size basketball court. Said court to be located due west of the current multipurpose facility. • A new lighted asphalt parking area with 12 parking stalls with 2 accessible spots. • All of the above improvements to Murray Park will be provided with sports lighting. • No off -site utility improvements are foreseen for this project. 901 Ponce de Leon Boulevard, Suite 900, Coral Gables, FL 33134 305.445.2900 800.448.0227 Fox 305.445.3366 Www,c3ts,com. Equal Opportunity Employer September 2, 2008 City of South Miami Public Works Department 4795, S.W. 75'" Avenue = 3 - Miami, Florida 33155 ��s -� Attention: ¢ OL Reference: ARCHITECTS ENGINEERS P L A N N E R S PUBLIC RELATIONS Dear Mr. Olivo, 'EXHIBIT A'� Jose H. Olivo Jr., P.E. Murray Park -Aquatic Facilities Development South Miami, FL Architectural & Engineering Services for Design, Construction Documents and Bidding Award Proposal # P2008 -110a We are pleased to submit for your consideration the following scope of services for the development of the design of the new aquatic facility for the City of South Miami located at Murray Park. The scope of services will consist in providing the following: schematic design, design development, construction documents to include architecture, irrigation, civil, structural, mechanical, plumbing and electrical engineering drawings and landscape architecture up EB0005022 through bidding and award as specifically outlined below. AAC002142 C3TS will coordinate a survey firm to provide an updated survey for this project. Description of the project scope of work and/or the project elements included on this proposal: Murray Park Bath House, Concession, Pools and Pool Deck The goals for this project are to provide the City of South Miami Murray Park with a Non - enclosed Aquatic Facility to include: • Non - competitive teaching and recreational pool. This pool will have practice lanes (up to 8 & accessible 3' -0" deep basin area approximately 20'x40') but is intended for high school swimming competition use and be 75'x 67' in size and will be provided with exterior retractable bleachers. • A children's aquatic playground of minimal (6" depth) with aquatic play structures and elements typical of the type being done for other local municipalities. This feature will be of approximately 3,000 s.f. and include up to 6 features of which one will be a slide. • A support "bathhouse" to include restrooms lockers and showers for both sexes as well as concessions (non- cooking) support and office space appropriate to the adjoining aquatic facilities only. This structure will also incorporate an open air screened enclosure for equipment. • The above scope will require the relocation of an existing double full size basketball court. Said court to be located due west of the current multipurpose facility. • A new lighted asphalt parking area with 12 parking stalls with 2 accessible spots. • All of the above improvements to Murray Park will be provided with sports lighting. • No off -site utility improvements are foreseen for this project. 901 Ponce de Leon Boulevard, Suite 900, Coral Gables, FL 33134 305.445.2900 800.448.0227 Fox 305.445.3366 Www,c3ts,com. Equal Opportunity Employer Corzo Castella Carballo Thompson Salman, P.A. City of South Miami — Murray Park Aquatic Facility Project Number: P2008 -110a Design • Add a vehicle drop -off area connecting the new parking east of "bathhouse" and east of existing CRA Building to improve traffic and pedestrian circulation in the area. Payment for basic services shall, in the aggregate, not exceed the percentage of the estimated total Basic Compensation indicated below for each Phase. 1. Phase I: PROGRAMMING AND SCHEMATIC DESIGN: (10% of the Basic Services) SUBTOTAL FOR PHASE I: $20,000.00 Estimated Completion Time for this Phase is a maximum 30 Calendar days See attached proposals for the Geotechnical and Land Survey for permit plans from the above allowance are as follows: ( Geotechnical Report) Total: $8,958.40 see attached (Land Survey) Total: 3,575.00 see attached (Rendering) Total: 6.000.00 SUBTOTAL PHASE I: $38,533.40 2. Phase II: DESIGN DEVELOPMENT: (20% of the Basic Services) SUBTOTAL FOR PHASE II: $45.000.00 Estimated Completion Time for this Phase is 45 Calendar days In addition, we will provide at the end of the design development phase as an additional deliverable a study to reflect the following prior to commencing construction documents: Cost of Construction Cost of yearly operations to include: A. Maintenance labor B. Maintenance materials C. Estimated operational manpower costs for supervision, control and safety D. Estimated revenue projection based on similar facilities within the county limits. It is estimated that the cost of construction for this facility including collateral work required for its development will be approximately $1.8 million dollars. 3. Phase III: CONSTRUCTION DOCUMENT DEVELOPMENT: (40% of the Basic Services @ 50% plans submittal) SUBTOTAL FOR PHASE III — 50 %: $52,500.00 (65% of the Basic Services @ 100% plans submittal) SUBTOTAL FOR PHASE III —100 %: $52,500.00 Estimated Completion-Time @ 50% plans submittal 45 calendar days. Estimated Completion Time @100% plans submittal 45 calendar days. 901 Ponce de Leon Boulevard, Suite 900, Coral Gables, FL 33134 - 305.445.2900 800.448.0227 Fox 305.445.3366 www.c3ts.com Equal Opportunity Employer Corzo Castella Carballo Thompson Salman, P.A. City of South Miami — Murray Park Aquatic Facility Project Number: P2008 -110a Design 4. Phase IV: BIDDING AND AWARD OF CONTRACT: (70% of the Basic Services) SUBTOTAL FOR PHASE IV: $5,000.00 TOTAL BASIC SERVICES FOR DESIGN PHASE: $193,533.00 Bidding Package to be completed by December 2,008 as proposed schedule. See addendum 1. Please indicate your acceptance of this proposal by issuing your service order. We will begin work upon receipt of the service order & will work diligently to complete our services in a timely manner. Sincerely, cc: Wesley A. Castellanos, PM 901 Ponce de Leon Boulevard, Suite 900, Coral Gables, FL 33134 305.445.2900 800.448.0227 Fax 305.445.3366 www.c3ts.com. Equal Opportunity Employer 2001 Making our Nel_ghborhoad a Great Place to Live, Work and Play" To: Honorable Chair and SMCRA Board,Afe& From: Stephen Acting D Date: September 8, 2008 ITEM No. 9 07/08 JAMES T. BOWMAN SCHOLARSHIP A WARD A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY RELATING TO SPECIAL REDEVELOPMENT AND TECHNICAL SERVICES; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE 07/08 JAMES BOWMAN SCHOLARSHIP FUNDING TO IN THE TOTAL AMOUNT OF AND CHARGING THE TOTAL AMOUNT TO ACCOUNT NO. 610 - 1110 - 559 -99 -31 (JAMES BOWMAN SCHOLARSHIP ACCOUNT); AND PROVIDING AN EFFECTIVE DATE. BACKGROUND As part of a holistic approach to redevelopment, the SMCRA promotes education as a means for economic growth and development. In this effort, the Agency has established the annual James T. Bowman Scholarship Program to assist students in attaining higher education. During the prior fiscal year $4,000 was allocated for the program and four students were each awarded $1,000. This year's scholarship account contains up to $6,000 for potential scholarship awards. . During the August 11, 2008 Meeting, the Board selected one scholarship applicant and awarded a total scholarship amount of $3,000. The Board then directed that the Bowman Scholarship be re- advertised and that the deadline for applications be extended. Staff subsequently re- advertised the scholarship award with a revised application deadline of September 2, 2008 (See Exhibit A). Following the re- advertising, staff received seven new scholarship applications (See Exhibit B). Based on the new submittals, staff has determined that each of the seven applicants have met the requirements of the program. Attached as Exhibit C is a checklist containing the names of each applicant and the items required by the program. It shall at the Board's discretion to determine both number of awardees as well as the amount(s) of scholarship funding to be disbursed to each successful applicant. Approval of the attached resolution shall authorize the SMCRA Director to disburse scholarship funding to in the total amount of $ . The total amount shall be charged to Account No. 610 - 1110 - 559 -99 -31 (James Bowman Scholorship Program). RECOMMENDATION Staff recommends approval of the attached resolution authorizing the SMCRA Director to disburse grant funding to in the total amount of $ Attachments: Scholarship Public Notices Compliancy Checklist Scholarship Applications SD/MCGRUFF\PLANNING \CRA \07/08 Bowman Scholorship Awards.doc 1 RESOLUTION NO. 2 3 A RESOLUTION OF THE CITY OF SOUTH MIAMI 4 COMMUNITY REDEVELOPMENT AGENCY RELATING 5 TO SPECIAL REDEVELOPMENT AND TECHNICAL 6 SERVICES; AUTHORIZING THE SMCRA DIRECTOR TO 7 DISBURSE 07/08 JAMES BOWMAN SCHOLARSHIP 8 FUNDING TO IN THE 9 TOTAL AMOUNT OF AND CHARGING THE 10 TOTAL AMOUNT TO ACCOUNT NO. 610 - 1110 - 559 -99 -31 11 (JAMES BOWMAN SCHOLARSHIP ACCOUNT); AND 12 PROVIDING AN EFFECTIVE DATE. 13 14 WHEREAS, as part of a holistic approach to redevelopment, the SMCRA 15 promotes education as a means for economic growth and development the 16 SMCRA has established James T. Bowman Scholarship Program to assist 17 students .in attaining higher education; and 18 19 WHEREAS, a total of $6,000 has be allocated by the Board for this year's 20 scholarship award(s) which was publicly noticed in the South Miami Community 21 News and also on the City of South Miami web page; and 22 23 WHEREAS, during the August 11, 2008 Meeting, the Board selected one 24 scholarship applicant and awarded a total scholarship amount of $3,000 and 25 directed that re- advertise the award and extend the deadline to include the 26 remaining scholarship balance of $3,000; and 27 28 WHEREAS, staff subsequently re- advertised the scholarship award with a 29 revised application deadline of September 2, 2008 and subsequently received 30 seven new scholarship applications which have all met the required program 31 guidelines; and 32 33 WHEREAS, following the re- advertising, staff received seven new 34 scholarship applications (See Exhibit B). Based on the new submittals, staff has 35 determined that each of the seven applicants have met the requirements of the 36 program; and 37 38 WHEREAS, the SMCRA Board desires to assist aspiring students in 39 attaining higher education and therefore based on the requirements of the program 40 selects as this year's James T. Bowman scholarship recipient and 41 authorizes a funding disbursement to in the total amount of 42 $ 43 44 1 2 3 4 5 6 7 8 9 10 11 12 13 14 }9 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 NOW THEREFORE BE IT RESOLVED BY THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY; Section 1. The South Miami Community Redevelopment Board authorizes the SMCRA Director to disburse 07/08 Scholarship funding to in the total amount of $ to be utilized for costs associated with student enrollment during the 08/09 academic year. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this ATTEST: City of South Miami Community Redevelopment Agency Clerk READ AND APPROVED AS TO FORM Eve A. Boutsis, Office of General Counsel Nagin Gallop & Figueredo, P.A Page 2 of 2 day of September, 2008. APPROVED: Chairperson Horace Feliu Board Vote: Chairperson Feliu: Vice Chairperson Beasley: Board Member: Palmer Board Member Wiscombe: Board Member Beckman: Board Member R Williams: Board Member L. Williams: EXHIBIT A 2001 Woking our Neighborhood a Great Flan to UK-, Work and Play" South Miami Community Redevelopment Agency Scholarship Notice James T. Bowman, Sr. was a lifelong South Miami resident and a community leader. He served tirelessly in numerous community based organizations and on several City of South Miami Boards. He also held memberships in various South Miami organizations including the Community Action Agency and the Alliance for Youth. He served as a South Miami City Commissioner from 1978 through 1986. His life was dedicated to encouraging economic development and establishing opportunities for African American youth. James T. Bowman, Sr. will be remembered for his many contributions to improving living conditions for all South Miami residents. For these reasons, the South Miami Community Redevelopment Agency ( SMCRA) has established the James T. Bowman Scholarship Program. The scholarship is awarded on an annual basis to aspiring students in SMCRA area. The deadline for submitting applications has now been extended to provide additional opportunities for interested residents. The total available funding for this year's scholarship program is $3,000. Funding shall be awarded at the discretion of the SMCRA Board based on completed applications and on the demonstrated commitment of each individual applicant. The SMCRA Board reserves the right to select more than one award recipient with the total available funding to be shared amongst the selected recipient(s). Scholarship funding may be utilized by selected awardees for tuition assistance and related books /supplies for either vocational or higher level educational training. The extended deadline to submit applications is 5:00 p.m. on Tuesday, September 2, 2008. In order be accepted for funding consideration, a completed application package must be received by the application deadline. Applications are available in the SMCRA Offices located .at 6130 Sunset Drive in the Silva Martin Building. Incomplete applications will not be considered. All applications must include the following required information: • COMPLETED SCHOLARSHIP APPLICATION; • PROOF SOUTH MIAMI COMMUNITY REDEVELOPMENT AREA RESIDENCY; • LETTER OF ACCEPTANCE FROM AN ACCREDITED EDUCATIONAL INSTITUTION OR TRADE SCHOOL. • A LETTER OF RECOMMENDATION ON OFFICIAL LETTERHEAD FROM AN EMPLOYER, FACULTY MEMBER OR SCHOOL COUNSELOR; • COPY OF YOUR HIGH SCHOOL DIPLOMA OF GED EQUIVALENT; • OFFICIAL COPY OF THE HIGH SCHOOL OR GED TRANSCRIPT; • COPY OF CLASS SCHEDULE FOR THE 2008 -2009 ACADEMIC YEAR; AND • BREAKDOWN OF TUITION COSTS AND OR OTHER SCHOOL RELATED EXPENSES C AI v 0. 0. 14 CL W N N C d 10 � E CL 3 O ca cc m r d E ea � o EXHIBIT B, Y m d y O :.i N N rn m m m N H ea O 0 Z Z Z Z Z Z Q, } O d v N a w a) (D m ` a) a) a aa) aa) H E c ai m a�'i a`�i aa) (D 4) 0 eo E O p c C} Z Z Z Z Z } d J V •; a o c O 'pa N N N CO) N N N CL � c a; o E a} U Q C E N O i •C U. `_' •p U1 C m E Y m O W v .0 CL Q e0 W C ` W d d 0 ' J m c o Z EXHIBIT B, SHANEQUA SMITH .a 11111® SMCRA ]001 IVlaki V oar Neighborhood a Great Pace to Live, Work and Play" South Miami Community Redevelopment Agency 6130 SUNSET DRIVE SOUTH MIAMI, FLORIDA 33143 PHONE: 305- 668 -7236 FAX: 305 -663 -6345 WWW.CITYOFSOUTH MIAMLNET JAMES T. BOWMAN, SR. SCHOLARSHIP APPLICATION FORM Name: r�11�1 C�vei �Y`(11" Address: �EI 5 0 V114 • 1p City /State /Zip: 1 am l --T1,. ' 15N Date of Birth'. O , Z Ci C) Social Security number s Last School Attended: COk-�\ c ncwlc.S svcno� 1 �G When did you last attend school? SJYI Highest grade completed:_ Total amount requested (Provide breakdown of tuition and related supplies): zwnn Employment History (Please list names, addresses and phone number of previous employers /if more space is needed, additional sheets may be attached): (30 �;) n4 O -lob 10 List Extra Curriculum Activities including Community Service, (if more space is needed, additional sheets may be attached): ESC ayliLV1om o rcNm �TU 5 ICsZ ' 5 O O�Th MI � 1 commU�'�IN c Please write, on a separate sheet of paper, a brief narrative why you think you are deserving of this scholarship and how you plan to use the money. Please limit the narrative to 200 words only. South Miami Community Redevelopment Agency 6130 SUNSET DRIVE SOUTH MIAMI, FLORIDA 33142 PHONE: 305 - 668 -7236 FAX: 305- 663 -6345 WWW.CITYOFSOUTH MIAMLNET August 14, 2008 This fall of 2008, I will be attending Bethune - Cookman University as a first time freshman. I deserve this scholarship because, throughout my four years in high school I have put 110% of effort in everything I did, and I worked diligently so that the final outcome of my high school years would be something I'm proud about. I graduated in the top 20% of my graduating class with a grade point average of 3.8. Considering the fact that my mother is on a low fixed income, this scholarship could benefit my college education in varies ways such as, helping me pay for my tuition, and books needed to further my education. This money will help me pursue my dream as a pediatrician. Thank you, Shanequa Smith 1923 HEAD s c r ti B E T H U N E - C O O K M A N U N I V E R S I T Y Founded in 1904 by Dr. Mary McLeod Bethune O F F I C E OF A D M I S S I O N S March 17, 2008 Shanequa R Smith 5867 SW 68th St South Miami, FL33143 -3646 Dear Shanequa, Trudie Kibbe Reed, Ed.D., President Congratulations! You have been admitted to Bethune - Cookman University for the Fall Semester, 2008. Final enrollment is dependent upon satisfactory completion of your senior year, receipt of your final official high school transcript certifying receipt of a standard high school diploma, and a final cumulative grade point average of at least 2.25 on a 4.0 scale. You will not be enrolled unless these requirements have been met? Begin your transition to Bethune - Cookman University today by sending your $200.00 reservation fee. This fee is due no later than June 30, 2008 and no.n- refundable. Your place in the class will be reserved as soon as we receive your reservation fee along with the enclosed Intent to Enroll form. On- campus housing will be reserved for you upon receipt of the Housing Contract and receipt of your reservation fee. You are required by the state of Florida to submit a medical history before enrolling in the university. The form will be sent to you directly from our Student Health Services department, along with a self address- envelope. It must be completed and signed by a licensed physician or by the Health Department. Don't forget to apply for financial assistance early if this is an important part in your decision to attend the university. Submit the FAFSA as soon as possible after January 1, 2008 and no later than the priority deadline of March 15. Aid is awarded on an as long as available basis, by date of completion of this form. Please be sure contact the Financial Aid Office at 800 -553 -9369 in order to complete the financial aid process. New Student Orientation begins mid August 2008. Please let us know how we can help make your enrollment at Bethune - Cookman University a smooth transition. Again, congratulations, and welcome to Bethune - Cookman University. Sincerel yours, Les Ferrier Executive Director of Admissions Enclosures -ACCFR SUSTAINING A LEGACY OF FAITH, SCHOLARSHIP AND SERVICE 640 Dr. Mary McLeod Bethune Boulevard • Daytona Beach, FL 32114 -3099 Direct Line 386.481.2600 • Toll Free 1.800.448.0228 • Fax 386.481.2601 • www.bethune.cookman.edu wit �✓ - � �.�i1 -a Superintendent of Schools Rudolph F Crew, Ed. D. Regional Center IV Superintendent Dr. Essie S. Pace Principal JoAnne D. Gans December 15, 2007 To Whom It May Concern: Miami -Dade County School Board Agustin J. Barrera, Chair Pella Tabares Hantman, Vice Chair Frank J. Bolanos Evelyn Langlieb Greer Dr. Robert B. Ingram Dr. Martin Karp Ana Rivas Logan Dr. Marta Pdrez Dr. Solomon C. Stinson Shanequa Smith was a student in my Algebra II Honors class for the 2006 -2007 school year. Shanequa has always maintained an above average academic grade in my class and she conducts herself as a responsible, mature young woman. Shanequa possesses good morals and values. She interacts well with the other students and she is self - assured and confident. Shanequa applies herself diligently and she works well independently. Shanequa has been a part of the Honors Program here at Coral Gables Senior High since 2005. She has been nominated for Who's Who among American Students. Shanequa is involved in several programs and activities and she has been a Coral Gables Cheerleader since 2005. Her peers admire her and she possesses excellent leadership qualities. Shanequa is responsible in her duties and she never falls behind with her academic courses. In the profession of teaching, I have been fortunate to see some of my students go through their years of High School maintaining their good self -worth and their capability to become a productive individual. Shanequa has been one of those students that has made me glad that I became a teacher. I can confidently say that Shanequa will be an asset to your institution. I sincerely hope that you will give Shanequa an opportunity to prove her academic and social worth. I can honestly say that you will not be disappointed. Sinc rely, '" V��A�� Sherry Furnari Mathematics Department Chair Coral Gables Senior High School 450 Bird Road • Coral Gables, Florida 33146 305 - 443 -4871 • Fax 305 -441 -8094 • cghs.dadeschools.net Superintendent of Schools Rudolph F. Crew, Ed.D. Regional Center IV Superintendent Dr. Essie S. Pace Principal JoAnne D. Gans February 22.. 2008 `117o Whom It May Concern, Miami -Dade County School Board Agustin J. Barrera, Chair Dr. Martin Karp, Vice Chair Renier Diaz de la Portilla Evelyn Langlieb Greer Perla Tabares Hantman Dr. Robert B. Ingram Ana Rivas Logan Dr. Marta Perez Dr. Solomon C. Stinson I have known Shanequa Smith for three years a ,ld she has been an exceptional student and athlete. During that time, I have had the pleasure of teaching Shanequa, she is inquisitive as well as diligent in htP. passion for Cheerleading. She has demonstrated. responsibility, and dedication not to mention. her vast ability to pick up new material. as she.has fulfilled her duties as a co- captain 07' and 08'. Shanequa. has the highest grade point average on the team in addition to all the extra curricular activities she is apart of, which demonstrates her abilities as a student. I. recommend her for your university because she will make a fine addition and contributor. to your school. Should you have any questions, I would be Happy to discuss in length Shanequa's abilities. Please do not hesitate to call at (305) 443- 4871 Sincgrely, Lauren Nov al Social Studies Department Cheerleadin.g Coach Coral Gables Senior High Coral Gables Senior High School 450 Bird Road • Coral Gables, Florida 33146 305 - 443 -4871 • Fax 305 - 441 -8094 - cghs.dadeschools.net \ \ � \ At* .........�\\0 \\ This certtiftes tat t�4ttnequtt ?,&. I�rnit4 habiug satisfartortlg rompleteb all requxremmto of bxtu aub stanbarbs for high orhool gra- buntiou no prverribeb bU tie Mate Poarb of iburation aub t4e Piotrirt �$r400l Poarb is herebg atuarbeb this t fig arbrr of t e C xmt- e Guutg Btotrirt �$chool Poarb ez,pinte.a"d of �c4uols Sa 4nna o Jaw Frimdo r 2008 /AUG /26 /TUE 05;17 PM BCC REGISTRAR OFFICE FAX No,386 481 2550 P. 002 BETHUNE- COOKMAN UNIVERSITY * Founded in 1904 by Dr. Mary Mcleod Bethune Office of the Registrar Trudie Kibbe Reed, Ed.D., President August 26, 2008 NAME: Shanequa R. Smith This letter certifies that the above named student was /is enrolled as a student at Bethune - Cookman University during the following semesters: * ** 2008 -2009 Fall Semester 8/25/2008 to 12/1112008 fulltime. *** If our office can be of further assistance, please contact Ms. Nicole Brooks at (386) 481.2522. Sincerely yours, Op e Annie,.C., tt�dd - Assistant Vice president / Registrar . IR/NDB Sustaining a Legacy of faith, scholarship and service 640 Dr. Mary Mcleod Bethune Boulevard, Daytona Beach, FL 32114 -3099 Phone 386.481.2525, Fax 386.4$1,2550 www.bethune.coolcrnan.edu TO - DISTRICT: 13 DADE SCHOOL: 7071 DEMOGRAPHIC INFORMATION FILE: SRTS12IS GRADE LEVEL: 12 PREPARED DATE: 06/20/2008 CURRENT DISTRICT: 13 DADE PAGE 1 FL STUDENT ID: 590989268X SSN: 590 -98 -9268 CURRENT SCHOOL: 7071 CORAL GABLES SENIOR HIGH LEGAL NAME: SMITH, SHANEQUA ROCHELLE (305) 443 -4871 MAILING 5867 SW 68 STREET 450 BIRD ROAD ADDRESS: MIAMI FL 33143 -0000 CORAL GABLES FL 33146 DISTRICT STUDENT IA: 4837920 FL STUDENT ID- ALIAS: 590989268X PARENT /GUARDIAN (NAME /CODE): RACIAL /ETHNIC CATEGORY: B SEX: F DOZIER MICHELLE D PARENT BIRTH DATE: 05/24/1990 BIRTH VERIFICATION: 1 SMALL ANNA LEGAL GUARDIAN BIRTHPLACE: MIAMI FFL IMMUNIZATION STATUS: PERMANENT IMMUNIZATION CERTIFICATE VACCINE STATUS, DATE- VACCINE CERTIFICATE EXPIRATION DATE: TYPE DOSE DATE DOSE DATE DOSE DATE DOSE DATE DOSE DATE DTP 1 08/13/1990 2 09/26/1990 3 12/05/1990 4 11/15/1991 5 07/12/1994 TO 4 07/29/2002 POLIO 1 08/13/1990 2 09/26/1990 3 11/15/1991 4 07/12/1994 HIB 1 06/2u/1991 2 09/04/1991 MMR 1 09/04/1991 2 07/12/1994 HEP B 3DOSE 1 10/12/1994 2 12/12/1994 3 04/19/1995 -------------- -- -- ---------- ------- - - - - -- COURSE INFORMATION ------------------------------------------- DISTRICT: 13 SCHOOL: 6741 PONCE DE LEON MIDDLE DISTRICT: 13 SCHOOL: 7071 CORAL GABLES SENIOR HIGH YEAR: 2003 -2004 GRADE LEVEL: 08 YEAR: 2006 -2007 GRADE LEVEL: 11 SUBJECT CRSE CREDIT SUBJECT CRSE CREDIT T COURSE# COURSE TITLE AREA FLAG GRD ATT. /EARN T COURSE# COURSE TITLE AREA FLAG GRD ATT. /EARN 3 2001320 Erth /Spa Sci Hon SC H9 B 1.00 1.00 2 0300300 Ethnic Dance PF R A 0.50 0.50 CREDIT, TERM: 1.00 1.00 3 0708340 Spanish I FL R A 1.00 1.00 3 1001380 Eng Hon III EN HR B 1.00 1.00 2003-2004 ANNUAL DAYS - PRESENT: 179 ABSENT: 1 3 1200340 Algebra II Hon MA HR B 1.00 1.00 SUMMER TERMS DAYS- PRESENT: 0 ABSENT: 0 3 2100310 American History AH R B 1.00 1.00 ACADEMICALLY PROMOTED 3 8506420 Pattern Dsn Tecnqs VO A 1.00 1.00 CREDIT, TERM: 6.50 6.50 DISTRICT: 13 SCHOOL: 7071 CORAL GABLES SENIOR HIGH YEAR: 2004 -2005 GRADE LEVEL: 09 2006 -2007 ANNUAL DAYS - PRESENT: 175 ABSENT: 3 SUBJECT CRSE CREDIT SUMMER TERMS DAYS-PRESENT: 0 ABSENT: 0 T COURSE# COURSE TITLE AREA FLAG GRD ATT. /EAR( 1 1501340 Beg Weight Training PE A 0.50 0.50 2 1501310 Fit Lifestyle Design PE A 0.50 0.50 DISTRICT: 13 SCHOOL: 7071 CORAL GABLES SENIOR HIGH 3 1001310 Eng I EN R C 1.00 1.00 YEAR: 2007 -2008 GRADE LEVEL: 12 3 1200310 Algebra I MA R A 1.00 1.00 SUBJECT CRSE CREDIT 3 2000310 Biology I SC R B 1.00 1.00 T COURSE# COURSE TITLE AREA FLAG GRD ATT. /EARN 3 2109310 World History WH R A 1.00 1.00 1 1305300 Eurhythmics 1 PF A 0.50 0.50 3 8506310 Fashion Production 1 VO A 1.00 1.00 1 2106310 American Governmt AG R B 0.50 0.50 CREDIT, TERM: 6.00 6.00 1 2109330 African History SS A 0.50 0.50 1 2400300 Lead Skl Dev /Tech EL A 0.50 0.50 2004 -2005 ANNUAL DAYS - PRESENT: 177 ABSENT: 1 2 1305310 Eurhythmics II PF A 0.50 0.50 SUMMER TERMS DAYS- PRESENT: 0 ABSENT: 0 2 2100340 African Amer History SS A 0.50 0.50 ACADEMICALLY PROMOTED 2 2102310 Economics EC R A 0.50 0.50 2 2400300 Lead Skl Dev /Tech EL A 0.50 0.50 DISTRICT: 13 SCHOOL: 7071 CORAL GABLES SENIOR HIGH 3 0300320 Dance Tech 2 PF R A 1.00 1.00 YEAR: 2005 -2006 GRADE LEVEL: 10 3 0708350 Spanish 2 FL R A 1.00 1.00 SUBJECT CRSE CREDIT 3 1001410 Eng Hon 4 EN HR C 1.00 1.00 T COURSE# COURSE TITLE AREA FLAG GRD ATT. /EARN 3 2003340 Chemistry 1 SC R A 1.00 1.00 1 0800300 Health I -Lf Mgmt Skl LM R A 0.50 0.50 CREDIT, TERM: 8.00 8.00 1 1501300 Personal Fit PE R A 0.50 0.50 2 0800310 Health II-Per Health EL A 0.50 0.50 2007 -2008 ANNUAL DAYS - PRESENT: 0 ABSENT: 0 2 1501310 Fit Lifestyle Design PE 0 A 0.50 0.50 SUMMER TERMS DAYS - PRESENT: 0 ABSENT: 0 3 1000410 Intensive Reading EL A 1.00 1.00 ACADEMICALLY PROMOTED 3 1001350 Eng Hon II EN HR B 1.00 1.00 3 1206310 Geometry MA R B 1.00 1.00 3 2003310 Physical Sci Sc A 1.00 1.00 CREDIT, TERM: 6.00 6.00 2005 -2006 ANNUAL DAYS - PRESENT: 161 ABSENT: 12 SUMMER TERMS DAYS - PRESENT: 3 ABSENT: 0 ACADEMICALLY PROMOTED DISTRICT: 13 SCHOOL: 7071 CORAL GABLES SENIOR HIGH YEAR: 2006 -2007 GRADE LEVEL: 11 SUBJECT CRSE CREDIT T COURSE# COURSE TITLE AREA FLAG GRD ATT. /EARN 1 1303300 Chorus I PF R C 0.50 0.50 DISTRICT: 13 SCHOOL: 7072 CORAL GABLES ADULT YEAR: 2006 -2007 GRADE LEVEL: 12 SUBJECT CRSE CREDIT T COURSE# COURSE TITLE AREA FLAG GRD ATT. /EARN 1 8200330 Computer & Bus Skls VO TC A 0.50 0.50 TO - DISTRICT: 13 DADE SCHOOL: 7071 GRADUATION SUMMARY FILE: SRTS12IS GRADE LEVEL: 12 PREPARED DATE: 06/20/2008 CURRENT DISTRICT: 13 DADE PAGE 2 FL STUDENT ID: 590989268X SSN: 590 -98 -9268 CURRENT SCHOOL: 7071 CORAL GABLES SENIOR HIGH LEGAL NAME: SMITH, SHANEQUA ROCHELLE * * * * ** C U M U L A T I V E S U M M A R Y * * * * ** AS OF: 06/20/2008 * GRADUATION OPTION: 4 -YR STANDARD * - - - - CREDITS - - - - * SUBJECT TOTAL TOTAL TOTAL AREA TO DATE NEEDED REMAINING * ENGLISH (EN) 4.00 * MATHEMATICS (MA) 3.00 * SCIENCE (SC) 4.00 * AMER HISTORY (AM) 1.00 * WORLD HISTORY (WH) 1.00 * ECONOMICS (EC) 0.50 * AMER GOVERNMENT (AG) 0.50 * VOCATIONAL/ (VO/ 2.50 * PERFORM FINE ART (PF) 3.00 * LIFE MGMT SKILLS (LM) 0.50 * PHYSICAL ED (PE) 2.00 * FOREIGN LANGUAGE (FL) 2.00 * LANGUAGE ARTS (LA) 0.00 * SOCIAL STUDIES (SS) 1.00 * ELECTIVE (EL) 2.50 * ESE (EX) 0.00 * COMPUTER ED (CE) 0.00 * CREDITS, CUMULATIVE: 27. GPA QTY PTS GPA PTS * * DISTRICT: 3.8780 0.00 ATE: 3.5450 0.00 * +CERTIFIED BY: + +SIGNATURE: + +DATE : -I S-O y + +++++++++++++++++++ + + + + + ++ + ++ + + + + + + + ++ ++ +++ ++ + + + ++ (305) 443 -4871 DIPLOMA -DATE: 06/06/2008 TYPE: 4 -YR STANDARD HIGH SCHOOL DIPLOMA WITH: SUPERINTENDENT DIPLOMA OF DISTINCTION VOCATIONAL PROGRAM COMPLETION STATUS - NUMBER: 8506400 Fashion Design Servi TERMINATION: IN PROGRESS COMPLETED: VOCATIONAL PROGRAM COMPLETION STATUS - NUMBER: 8506500 Custom Garment Makin TERMINATION: IN PROGRESS COMPLETED: DISTRICT CLASS RANK- EFFECTIVE DATE: 02/06/2008 CLASS RANK, NUMERICAL POSITION: CLASS RANK, PERCENTILE: 77 CLASS RANK, TOTAL NUMBER IN CLASS: 760 DATE PASSED ASSESSMENT TEST FOR GRADUATION PURPOSES COMMUNICATIONS: 10/2006 MATHEMATICS: 03/2006 COMMUNITY SERVICE HOURS: 268 REQUIREMENT MET: Y ------------ ------------ --------- -- - - -- DEFINITION OF TERM CODES --------------------------------------- CODE DEFINITION CODE DEFINITION CODE DEFINITION CODE DEFINITION CODE DEFINITION 1 SEMESTER 1 S COMBINED SUMMER B TRIMESTER 1 E QUINMESTER 1 J SIX WEEKS 1 2 SEMESTER 2 SESSION C TRIMESTER 2 F QUINMESTER 2 K SIX WEEKS 2 3 ANNUAL T INTERSESSION 1* D TRIMESTER 3 G QUINMESTER 3 L SIX WEEKS 3 4 SUMMER SESSION l U INTERSESSION 2* 6 QUARTER 1 H QUINMESTER 4 M SIX WEEKS 4 5 SUMMER SESSION 2 V INTERSESSION 3* 7 QUARTER 2 I QUINMESTER 5 N SIX WEEKS 5 R SHORT COURSE ** W INTERSESSION 4* 8 QUARTER 3 Y YEAR OF 0 SIX WEEKS 6 X INTERSESSION 5* 9 QUARTER 4 NONENROLLMENT * ** * USED (INSTEAD OF SUMMER SCHOOL SESSIONS) WITH YEAR -ROUND SCHOOL RECORDKEEPING ** USED ONLY FOR WORKFORCE DEVELOPMENT EDUCATION (ADULT GENERAL AND POSTSECONDARY VOCATIONAL EDUCATION) * ** USED ONLY FOR REPORTING STUDENTS WHO HAVE WITHDRAWN BETWEEN SCHOOL YEARS STATE GRADING SCALE FOR HIGH SCHOOL STUDENTS (REGARDLESS OF ENTRY DATE) EFFECTIVE SCHOOL YEAR 1997 -1998 GRADING SCALE, EFFECTIVE 07/01/2001 GRADE QUALITY GRADE QUALITY GRADE QUALITY GRADE EQUIVALENT POINTS GRADE EQUIVALENT POINTS GRADE EQUIVALENT POINTS A = 90 - 100 4.00 B• = 80 - 89 3.00 C = 70 - 79 2.00 D = 60 - 69 1.00 F = 0 - 59 0.00 GRADING SCALE, PRIOR TO 07/01/2001 GRADE QUALITY GRADE QUALITY GRADE QUALITY GRADE EQUIVALENT POINTS GRADE EQUIVALENT POINTS GRADE EQUIVALENT POINTS A = 94 - 100 4.00 B = 85 - 93 3.00 C = 77 - 84 2.00 D = 70 - 76 1.00 F = 0 - 69 0.00 NOTE: FROM THE 1987 -1988 THROUGH THE 1996-1997 SCHOOL YEARS, FOR STUDENTS ENTERING HIGH SCHOOL DURING THESE YEARS, THE GRADE EQUIVALENTS FOR C, D, AND F WERE: C = 75 -84, D = 65 -74, AND F = 0 -64; QUALITY POINTS AND ALL OTHER GRADES -WERE THE SAME AS THOSE SHOWN IN THE IMMEDIATELY PRECEDING STATE GRADING SCALE. --------- ---------------------- - - - - - -- STATE DEFINED COURSE FLAGS -------------------------------------- E= ACADEMIC SCHOLAR- ELECTIVE R= ACADEMIC SCHOLAR- REQUIREMENT 9 =NINTH GRADER G= GIFTED H= HONORS N =NO CREDIT I= INCLUDE IN GPA X= EXCLUDE FROM GPA W= EXCLUDE FROM STATE GPA P= COURSE IS IN PROGRESS S= CREDIT AWARDED BY SLEP EXAM T= TRANSFERRED COURSE VOCATIONAL SUBSTITUTION COURSES- & =JROTC AIR FC SUB FOR LIFE MGMT S= JOURNALISM SUB FOR PRAC ARTS O =JROTC SUB FOR PRACTICAL ARTS 1 =COMP ED SUB FOR PRACTICAL ARTS 2 =SUR FOR BUS EN I 1001440 3 =SUB FOR BUS EN 1 1001440 /II 1001450 4 =SUB FOR MA I 1205540 5 =SUB FOR MA I 1205380/II 1205390 6 =SUB FOR GEN SCI 2002310 7 =SUB FOR ANAT PHYSIO 2000350 8 =SUB FOR PRE ALGEBRA 1200300 A =JROTC CST GO SUB FOR SCIENCE F =JROTC AIR FC SUB FOR SCIENCE K =JROTC NAVY SUB FOR SCIENCE O =JROTC ARMY SUB FOR LIFE MGMT Q =JROTC MARINE SUB FOR LIFE MGMT a =SUB FOR BID TECH 2000430 # =SUB FOR ENV SCI 2001340 % =SUB FOR PHY SCI 2003310 *= SUBSTITUTE FOR COURSE SPECIFIED ON FOLLOWING LINE ON COURSE LIST ELL INSTRUCTION - M =HOME LANGUAGE INSTRUCTION B =HOME LANGUAGE & /OR ESOL INSTRUCTION (ELEMENTARY SELF - CONTAINED) D =FSOL INSTRUCTION TO - DISTRICT: 13 DADE SCHOOL: 7071 COMMENTS FILE: SRTS12IS GRADE LEVEL: 12 PREPARED DATE: 06/20/2008 CURRENT DISTRICT: 13 DADE PAGE 3 8 FL STUDENT ID: 590989268X SSN: 590 -98 -926 CURRENT SCHOOL: 7071 CORAL GABLES SENIOR HIGH LEGAL NAME: SMITH, SHANEQUA ROCHELLE (305) 443 -4871 ----------------------- -------------- - - - - -- GENERAL COMMENTS ------------------------------------ - ------ -- ---- --------------- ---- -- - --- -- LOCAL COURSE FLAGS ----------------------- C = COMPUTER LIT 0 = PREVIOUS ATTEMPTED Z = TRANSFER CREDITS L = DCPS LOCAL CREDIT U = BELOW GRADE LEVEL Y = LOCAL HONORS ONLY ---------------- ------------ - - - - -- LOCAL TERM FLAGS ------------------------ 1 = SEMESTER 1 2 = SEMESTER 2 3 = ANNUAL 4 = SUMMER SESSION --------------------------------------------- ----------- ----- ----- ---- --- - -- ONE SEMESTER IS EQUIVALENT TO 1/2 CARNEGIE UNIT. TWO CARNEGIE SEMESTERS ARE EQUIVALENT TO 1 CARNEGIE UNIT. MIAMI -DADE COUNTY PUBLIC HIGH SCHOOLS ARE ACCREDITED BY THE SOUTHERN ASSOCIATION OF COLLEGES AND SCHOOLS. RANK IN CLASS IS DETERMINED BY A TOTAL GRADE POINT AVERAGE AFTER THE ADDITION OF BONUS POINTS FOR THOSE COURSES DESIGNATED AS HONORS, ADVANCED PLACEMENT, PRE - INTERNATIONAL BACCALAUREATE, OR INTERNATIONAL BACCALAUREATE COURSES. THIS INFORMATION MAY NOT BE RELEASED TO A THIRD PARTY UNLESS APPROPRIATE AUTHORIZATION IS OBTAINED. GPA IS CALCULATED AT THE END OF THE FIRST SEMESTER OF GRADE 12. • TO - DISTRICT: 13 DADE SCHOOL: 7071 CATEGORY B INFORMATION FILE: SRTS12IS GRADE LEVEL: 12 PREPARED DATE: 06/20/2008 CURRENT DISTRICT: 13 DADE PAGE 4 OF 4 FL STUDENT ID: 590989268X SSN: 590-98 -9268 CURRENT SCHOOL: 7071 CORAL GABLES SENIOR HIGH LEGAL NAME: SMITH, SHANEQUA ROCHELLE (305) 443 -4871 WITHDRAWAL -DATE: 06/06/2008 CODE: W06 HOME LANGUAGE SURVEY DATE: 08/28/1995 COUNTRY OF BIRTH: NATIVE LANGUAGE: EN ENGLISH PRIMARY HOME LANGUAGE: EN ENGLISH HEALTH EXAMINATION, SCHOOL ENTRY: Y SCHOOL ENTRY HEALTH EXAMINATION CERTIFIED. SCREENINGS - HEARING: MY STUDENT TOOK AND PASSED TEST VISION: VY STUDENT TOOK AND PASSED TEST --------------- ------- --------- -- --- - - -- -- TEST INFORMATION -------------------------------------------- TEST INFORMATION• TEST TEST LEVEL SUBJECT SCORE SCORE SUBJECT SCORE SCORE SUBJECT SCORE SCORE GRD DATE NAME FORM CONTENT TYPE TYPE CONTENT TYPE TYPE CONTENT TYPE TYPE 05 04/01/2001 STA 03 03/01/1999 STA COMPREHE NS 0004 NP 0026 COMPUTAT NS 0008 NP 0089 PROB /SLV NS 0005 NP 0042 02 03/01/1998 STA COMPREHE NS 0004 NP 0025 COMPUTAT NS 0008 NP 0089 PROB /SLV NS 0006 NP 0066 O1 03/01/1997 STA COMPREHE NS 0005 NP 0040 COMPUTAT NS 0006 NP 0071 PROB /SLV NS 0003 NP 0016 11 10/01/2006 FCA READ(T) SS 0303 10 03/01/2006 FCA READ(T) SS 0260 MATH(T) SS 0335 09 03/01/2005 FCA READ(T) SS 0279 MATH(T) SS 0325 O8 03/01/2004 FCA READ(T) SS 0282 MATH(T) SS 0325 07 03/01/2003 FCA READ(T) SS 0301 MATH(T) SS 0321 * * * * * * * * * * * * * * * * * * * * ** END OF TRANSCRIPT * * * * * * * * * * * * * * * * * * * * * * * * * ** TIMOTHY WALKER RP - qmw 2001 making our Neighborhood a Great Place to LAA,, Work and Play" South Miami Community Redevelopment Agency 613QSUNSET DRIVE SOUTH MIAMI. FLORIDA 33153 PHONE: 305- 668 -7236 FAX: 305 -663 -6335 WVVVV.CITYOFSOUTH MIANILNET JAMES T. BOWMAN, SR. SCHOLARSHIP APPLICATION FORM Name: Address: City /State /Zip: Date of Birth: �2�'3/ �y�3 Social Security number: Last School Attended: When did you last attend school? c/ 2--- Highest grade completed:T Total amount requested (Provide breakdown of tuition and related supplies): Employment History (Please list names, addresses and phone number of previous employers /if more space is needed, additional sheets may be attached): 4,,/ '-3- l iGs� uti � " ZGci L� List Extra Curriculum Activities.including Community Service, (if more space is needed, additional 'sheets may be attached): .1- f..�.v !w� --�/"' � 2� � .= `.:+� -2 L✓`; !v1 ; .-� c.i / .: ri � T/ �L /!/ "✓ G,T /— /l�L.- t'.✓JV _ C "'�; Please write, on a separate sheet of paper, a brief narrative why you think you are deserving of this scholarship and how you plan to use the money. Please limit the narrative to 200 words only. South PAiami Community Redevelopment Agency 6130 SUNSET DRIVE SOUTH MIAMI, FLORIDA 33141 PHONE: 306-663 -7236 FAA. 106 -603 -a 3.33 `NWVJ.CITYOFSOUTH NIA�VILNET C- -- C7)2�3 I Timothy Walker think that I am very deserving of this scholarship award because I'm very determine to become successful in life. Being label with a learning disability all through grade school, I have work my to a Associate degree in criminal justice at Miami - Dade College and now I'm a semester away from getting my Bachelor of Applied Science degree in criminal justice at Miami- Dade College. As a trouble youth heading down the wrong path I have gotten my life on track and hopefully one day work with trouble youth as a mentor. I'm working hard now to make a better life for my young daughter. With this scholarship it would help pay for my classes, books and other school material. Lt. Luis Martinez 3471 Main Hwy Miami, FL 33134 August 28, 2008 To Whom It May Concern: I am writing this letter in reference to Timothy R. Walker who I have known for over a year now. During the year I work with Timothy as a supervisor at the Wackenhut Cooperation, he has always responded positively whenever he was needed. He has shown good behavior, keeps himself away from people who would influence him negatively and is trying to better himself. He demonstrates the utmost respect for all people and has a good moral character. For the last past year and a half Timothy has work and going to school full- time while caring for his now three year old daughter. Respectfully yours, Lt. Luis Martinez (305)445-0990 t 4 =P .g ♦9 l �S L� a W (t$ )r V 1 is is a 9 0 wk at V a d V P k � � z t� sa Y--r c4 .. to 4 - 4 -M t �fi�t to C /Ci •rte+ tp 4-4 Q I sr+ y uo ti to y a.l—o �6-4 �.��- to � t �—tr is is a 9 0 wk at V a d V P TEST SCORES: CLAST INITIAL TEST DATE:01 /04/04 CLST EN 998 ES 998 RD 998 CP 998 01/04/04 01/04/04 01/04/04 04/29/05 CPT SENT 69 ARIT 42 READ 55 08/21/01 08/21/01 08/21/01 PERMANENT ACADEMIC CREDIT RECORD Page: 1 Printed: 08/29/08 Student ID.: G28 -88 -1438 Name: WALKER, TIMOTHY BirthDate: 02/13/1983 Sex: M Res for Fees: FLORIDA High School: SOUTH MIAMI SENIOR HS Grad: 06/2001 Basis of Admission: STANDARD HIGH SCHOOL DIPLOMA Student is in good standing and is eligible to return unless otherwise stated. This transcript is not official unless it bears the seal of the college and the signature of the registrar. COURSE TYPE: EQUIV COURSE COURSE TITLE C Ily P Grading System: COURSE ID Blank - Inst Credit T - Repeated, Init Attempt A -4 Gr Pt Excellent I- Incomplete Z - CLEP R - Repeated, Last Attempt B -3 Gr Pt Good W- Withdrew Y - ADV Placement M - Repeat Credit Allowed C -2 Gr Pt Average X -Audit O - Other Extr Cr A - Academic Amnesty D -1 Gr Pt Poor S- Satisfactory 5/0 /03 EN00020 F -0 Gr Pt Failure P- Making Progress 4.0 0.0 ANT2410 ANT2410 INTRO CULT ANTHROP U -0 Gr Pt Unsatisfactory NR -Grade Not Reported COURSE ID EQUIV COURSE COURSE TITLE C Ily P Gr, CREDITS COURSE ID EQUIV COURSE COURSE TITLE cryl:GR P CREDITS ATr1 ERN GPA ERN GPA SUMR B 2001 -02 NDC (20014 ) BEGINNING: 06/21/02 SPRING 2002 -03 YDC (20022 ) B I I G: 01/07/03 PROG: (1 902) AP PRE BACHELOR OF A ENDING: 08/02/02 PROG: (1 902) AA PRE BACHELOR OF A ENDING: 5/0 /03 EN00020 ENCO020 COL PREP WRITING 2 2 S 4.0 4.0 0.0 ANT2410 ANT2410 INTRO CULT ANTHROP 2 7F 3.0 0.0 0.0 MAT0002 MAT0002 COLLEGE PREP ARITHM2 S 4.0 4.0 0.0 ARH1000 ARH1000 ART APPRECIATION 2 B 3.0 3.0 3.0 TERM TOTALS: CR ATT: 8.00; C .00 HLP1081 HLP1081 FITNSS&WELL FOR LIF2 F 3.0 0.0 0.0 CR FOR GPA: 0.00; GR PTS: 0.00; G .00 ISS1120 ISS1120 SOCIAL ENVIRONMENT C 3.0 3.0 3.0 CUML TOTALS: CR ATT: 8.00;'C .00 TERM . TOTALS:. CR ATT: 12.0 CR E .00 CR FOR GPA: 0.00; GR PTS: 0.00; G .00 CR FOR GPA: 12.00; GR PTS: 15. .25 CUML TOTALS: CR ATT: 35.0); CR EARN: 26.00 FALL 2002 -03 20021 ) CR FDR GPA: 18.00; GR PTS: 51.3D; G .83 U OF DUBUQUE (00189 1) ENG102 ENC1102 COMP & RHETORIC II B 3.0 3.0 3.0 FALL 2003 -04 VDC (20031 ) B I I G: 08/27/03 BAC100 GEB1011 INTRO TO BUSINESS W 3.0 0.0 0.0 PROG: (1 902) AA. PRE BACHELOR OF A ENDING: 2/1 /03 UDM101 MAT1033 INTERM ALGEBRA C 3.0 3.0 3.0 ANT2410 ANT2410 INTRO CULT ANTHROP 2 FB 3.0 3.0 3.0 ENG006 PREPREAEREAD SYUDY SKILLS B 3.0 3.0 3.0 ENC1101 ENC1101 ENGLISH COMP 1 2 C 3.0 3.0 3.0 WVS101 SOCSCI WORLD VIEW SEMIN I A 3.0 3.0 3.0 HLP1081 HLP1081 FITNSS &WELL FOR LIF2 FC 3.0 3.0 3.0 TERM TOTALS: CR ATT: 15.00; C : 12.00 MAC1105 MAC1105 COLLEGE ALGEBRA 2 qW 3.0 0.0 0.0 CR FOR GPA: 12.00; GR PTS: 36.00; G .00 TERM TOTALS: CR ATT: 12. DD; CR E .00 CUML TOTALS: CR ATT: 23.00; C : 20.00 CR FOR GPA: 9.00; GR PTS: 21. .33 CR FOR GPA: 12.00; GR PTS: 36.00; G .00 CUML TOTALS: CR ATT: 47. DD; C : 35.00 CR FOR GPA: 7.00; GR PTS: 72.)D; G .66 SPRING 2003 -04 NDC (20032 ) B I I G: 01/05/04 PROG: (1 902) AA PRE BACHELOR OF A ENDING: 4/3 /04 CCJ1020 CCJ1020 INTRO CRIM JUSTICE 2 B 3.0 3.0 3.0 LIT2480 LIT2480 ISSUES IN LIT&CULTR2 C 3.0 3.0 3.0 MAC1105 MAC110S COLLEGE ALGEBRA 2 FW 3.0 0.0 0.0 PSC1121 SC1121 rEN ED PHYSICL SCI 3.0 3.0 3.0 TTy.'D TCTTLS: CR TTT: 12 u •vv CR FOR GPA: 9.00; GR PTS: 18. .00 CUML TOTALS: CR ATT: 59. DD; C : 44.00 CR FOR GPA: 36.00; GR PTS: 90. .50 WALKER, TIMOTHY 11326 SW 166 TE MIAMI FL 33157 -2720 TEST SCORES: CLAST INITIAL TEST DATE:01 /04/04 CLST EN 998 ES 998 RD 998 01/04/04 01/04/04 01/04/04 CPT SENT 69 ARIT 42 READ 55 08/21/01 08/21/01 08/21/01 COURSE TYPE: PERMANENT ACADEMIC CREDIT RECORD Page: 2 Printed: 08/29/08 Student ID.: G28 -88 -1438 Name: WALKER, TIMOTHY BirthDate: 02/13/1983 Sex: M Res for Fees: FLORIDA High School: SOUTH MIAMI SENIOR HS Grad: 06/2001 Basis of Admission: STANDARD HIGH SCHOOL DIPLOMA Student is in good standing and is eligible to CP . 998 return unless otherwise stated. This transcript is 04/29/05 not official unless it bears the seal of the college and the signature of the registrar. Blank - Inst Credit T - Repeated, Init Attempt. Z - CLEP R - Repeated, Last Attempt Y - ADV Placement M - Repeat Credit Allowed n - Other Extr Cr A - Ara(iP_.mi.r AmnacY_v Grading System: A -4 Gr Pt Excellent B -3 Gr Pt Good C -2 Gr Pt Average D -1 (_r Pt Poor F -0 Gr Pt Failure U -0 Gr Pt Unsatisfactory I- Incomplete W- Withdrew X -Audit S -Sati sf act-ory P- Making Progress NR -Grade Not Reported COURSE ID EQUIV COURSE COURSE TITLE C Ily P GF CREDITS COURSE ID EQUIV COURSE COURSE TITLE Cry P GR CREDITS ATT ERN GPA ATT ERN GPA SUMMER 2003 -04 MDC (20033 ) I NG: 05/10/04 SPRING 2004 -05 YDC (20042 ) B I I G: 01/01/05 PROG: (1 902) AP PRE BACHELOR OF A ENDING: 06/18/04 PROG: (1 204) AA CRIMINAL JUSTICE ENDING: 4/2 /05 BSC1050 BSC1050 BIOLOGY & ENVIRONMN2 B 3.0 3.0 3.0 CJL2062 CJL2062 CONST LAW /LEG PRC/E2 B 3.0 3.0 3.0 CCJ2500 CCJ2500 JUVENILE DELINQUENC2 B 3.0 3.0 3.0 MGF1107 MGF1107 MATH FOR LIB ARTS 22 B 3.0 3.0 3.0 SUMMER 2003 -04 NDC (20033 ) BE3IIN NG: 06/2 /04 TERM TOTALS: CR ATT: 6. ; C .00 PROG: (1 902) AP PRE BACHELOR OF A ENDING: 07/30/04 CR FOR GPA: 6.00; GR PTS: 18.30; G .00 MGF1106 MGF1106 MATH FOR LIB ARTS 12 C 3.0 3.0 3.0 CUML TOTALS: CR ATT: 89. DD; CR E : 74.00 PSC1515 PSC1515 ENERGY /NAT ENVIRON 2 B 3.0 3.0 3.0 CR FOR GPA: 66.00; GR PTS: 183.00; G .77 ' TERM TOTALS: CR ATT: 12.00; CF EARN: 12.00 **** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * * * * * ** * ** * ** CR FOR GPA: 12.00; GR PTS: 33.00; G .75 DEGREE AWARDED: ASSOCIATE IN ARr3 DEGREE CUML TOTALS: CR ATT: 71.00; CF EARN: 56.00 GRADUATION DATE 04/30/05 CR FOR GPA: 48.00; GR PTS: 123.00; G .56 GPA: 2.80 CR HRS: 60. DO **** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** * * * * * ** * ** * ** FALL 2004 -05 DC (20 04 1 ) I G: 08/2 /04 PROG: (1 204) CRIMINAL JUSTICE E G: 12/1 /04 SUMMER 2004 -05 C (20043 ) B I I G: �5/0�/05 ARH2740 2740 CINEMA APPRECIATIO A 3.0 3.0 3.0 PROG: (3002 ) ND- STUDENT HAS DE E I G: 6/1 /05 CCJ1010 CCJ1010 INTRO TO CRIMINOLO 2 A 3.0 3.0 3.0 CCJ2650 CCJ2650 ARCOTIC /DANGER SUB CCJ1210 CCJ1210 CRIMINAL LAW 2 B 3.0 3.0 3.0 SUMMER 2004 -05 MDC (20043 ) B I I G: 06/23/05 CJL2130 CJL2130 CRIMINAL PROC &EVID 2 B 3.0 3.0 3.0 PROG: (3002 )-ND ND- STUDENT HAS DE ENDING: 7/2 /05 TERM TOTALS: CR ATT: 12.00; CF EARN: 12.00 CJT2100 CJT2100 CRIMINAL INVESTIGAT 3.0 0.0 0.0 CR FOR GPA: 12.00; GR PTS: 42.00; G .50 TERM TOTALS: CR ATT: 6. DD; CR E .00 CUML TOTALS: CR ATT: 83.00; CP EARN: 6B.00 CR FOR GPA: 3.00; GR PTS: 9. .00 CR FOR GPA: 60.00; GR PTS: 165.00; G .75 CUML TOTALS: CR ATT: 95.03; CR E : 77.00 CR FOR GPA: 69.00; GR PTS: 192. .78 DEAN'S LIST ACHIEVED FOR HIGH GRADE POINT AVE GE TEST SCORES: CLAST INITIAL TEST DATE:01 /04/04 CLST EN 998 ES 998 RD 998 CP 998 GF 01/04/04 01/04/04 01/04/04 04/29/05 CPT SENT 69 ARIT 42 READ 55 ATT 08/21/01 08/21/01 08/21/01 COURSE TYPE: FALL 2006 -07 IVDC Blank - Inst Credit T - Repeated, Init Attempt Z - CLEP R - Repeated, Last Attempt Y - ADV Placement M - Repeat Credit Allowed O - Other Extr Cr A - Academic Amnesty PERMANENT ACADEMIC CREDIT RECORD Page: 3 Printed: 08/29/08 Student ID.: G28 -88 -1438 Name: WALKER, TIMOTHY BirthDate: 02/13/1983 Sex: M Res for Fees: FLORIDA High School: SOUTH MIAMI SENIOR HS Grad: 06/2001 Basis of Admission: STANDARD HIGH SCHOOL DIPLOMA Student is in good standing and is eligible to return unless otherwise stated. This transcript is not official unless it bears the seal of the college and the signature of the registrar. Grading System: A -4 Gr Pt Excellent B -3 Gr Pt Good C -2 Gr Pt Average D -1 Gr Pt Poor F -0 Gr Pt Failure U -0 Gr Pt Unsatisfactory I- Inc6mplete W- Withdrew X -Audit S- Satisfactory P- Making Progress NR -Grade Not Reported COURSE ID EQUIV COURSE COURSE TITLE Y GF CREDITS COURSE ID EQUIV COURSE COURSE TITLE cry P GR CREDITS ATT ERN GPA ATT ERN GPA FALL 2006 -07 IVDC (20061 ) E 3INNING: 08/2B/06 SUMMER 2006 -07 VDC (20063 ) B I I G: 05/07/07 PROG: (P5110) E S PUB SAF MGT -GRIM ENDING: 12/15/06 PROG: ( 110) B S PUB SAF MGT -CRIM END G: 6/15/07 CCJ3663 CJ3663 FEMALE CRIME & DELI A 3.0 3.0 3.0 CCJ1191 CJ1191 BEHAV CRIM JUST 3.0 0.0 0.0 C_7Clnnn _T( 1000 INTRO TO (ORR F.(TTMl R Z _ Q Z . !1 3 . fl CjC11 62 _.7('1162 PARO E -DROP TICIN t � ^ � ^ 0.0 CJE3110 CJE3110 LAW ENFORCEMENT SYS A 3.0 3.0 3.0 TERM TOTALS: CR ATT: 6. DD; C .00 CJE3444 CJE3444 CRIME PREVENTION A 3.0 3.0 3.0 CR FOR GPA: 0.00; GR PTS: 0.30; G .00 TERM TOTALS: CR ATT: 12.00; Cl; : 12.00 CUML TOTALS: CR ATT: 125. DD; C :10 .00 CR FOR GPA: 12.00; GR PTS: 45.00; G .75 CR FOR GPA: 93.00; GR PTS: 282. .03 CUML TOTALS: CR ATT: 107.00; C : 89.00 CR FOR GPA: 81.00; GR PTS: 237.00; G .92 FALL 2007 -8 NDC (20071 ) BE INNING: 8/2 /07 PROG: (P5110) BAS PUB SAF MGT -CRIM ENDING: 2/2 /07 DEAN'S LIST ACHIEVED FOR HIGH CCJ1191 CCJ1191 HUM BEHAV CRIM JUST2 FC 3.0 3.0 3.0 GRADE P INT AVE GE CCJ4641 CCJ4641 ORGANIZED CRIME 1 B 3.0 3.0 3.0 CJC1162 CJC1162 PAROLE- PROBATION 2 FC 3.0 3.0 3.0 SPRING 2006 -07 VDC (20062 ) BE.I G: 01/03/07 FALL 2007 -8 MDC (20071 ) B I I G: 09/10/07 PROG: ( 5110) BPS PUB SAF MGT -CRIM ENDING: 04/27/07 PROG: ( 110) BAS PUB SAF MGT -CRIM ENDING: 2/2 /07 CCJ3290 CCJ3290 JUDICIAL POLICY 1 B 3.0 3.0 3.0 CJC4310 CJC4310 CORRECTIONAL THEORY1 B 3.0 3.0 3.0 CCJ3666 CCJ3666 VICTOMOLOGY I A 3.0 3.0 3.0 TERM TOTALS: CR ATT: 12.03; C : 12.00 CJL3044 CJL3044 CIVIL LAW 1 A 3.0 3.0 3.0 CR FOR GPA: 12.00; GR PTS: 30. .50 SPRING 2006 -07 YDC (20062 ) BEI G:,01/08/07 CUMI TOTALS: CR ATT: 137. DD; C :11 .00 PROG: (P5110) BPS PUB SAF MGT -CRIM ENDING: 04/27/07 CR FOR GPA: 05.00; GR PTS: 312. .97 CJE3115 CJE3115 POLICE & SOCIETY 1 A 3.0 3.0 3.0 TERM TOTALS: CR ATT: 12.00; C : 12.00 SPRING 2007 -8 NDC (20072 ) B I I G: 1/0 /O8 CR FOR GPA: 12.00; GR PTS: 45.00; G .75 PROG: (P5110) B PUB SAF MGT -CRIM ENDING: 5/0 /08 CUM TOTALS: CR ATT: 119.00; CF E AIN :10 .00 CCJ4239 CCJ4239 V CRIMINAL IVEST 3.0 3.0 3.0 CR R GPA: 93.00; GR PTS: 282.00; G 03 CCJ4678 CJ4678 CE /GENDER /ETHNIC 3.0 3.0 3.0 CJC4311 CJC4311 CONTEMP ISSUES CO B 3.0 3.0 3.0 DEAN'S IST ACHIEVED FOR HIGH . CJE2302 CJE2302 GT /POLICE FUNCTION C 3.0 3.0 3.0 GRADE P INT AVE GE TERM TOTALS: CR ATT: 12. ; C : 12.00 CR FOR GPA: 12.00; GR PTS: 33. .75 CUML TOTALS: CR ATT: 149. ; C :12 .00 CR TR GPA: 1 17.00; GR PTS: 3 45. 7; .94 r TEST SCORES: CLAST INITIAL TEST DATE:01 /04/04 CLST EN 998 ES 998 RD 998 CP 998 01/04/04 01/04/04 01/04/04 04/29/05 CPT SENT 69 ARIT 42 READ 55 08/21/01 08/21/01 08/21/01 PERMANENT ACADEMIC CREDIT RECORD Page: 4 Printed: 08/29/08 Student ID.: G28 -88 -1438 Name: WALKER, TIMOTHY BirthDate: 02/13/1983 Sex: M Res for Fees: FLORIDA High School: SOUTH MIAMI SENIOR HS Grad: 06/2001 Basis of Admission: STANDARD HIGH SCHOOL DIPLOMA Student is in good standing and is eligible to return unless otherwise stated. This transcript is not official unless it bears the seal of the college and the signature of the registrar. COURSE TYPE: EQUIV COURSE COURSE TITLE Grading System: Blank - Inst Credit T - Repeated, Init Attempt A -4 Gr Pt Excellent I- Incomplete Z - CLEP R - Repeated, Last Attempt B -3 Gr Pt Good W- Withdrew Y - ADV Placement M - Repeat Credit Allowed C -2 Gr Pt Average X -Audit O - Other Extr Cr A - Academic Amnesty D -1 Gr Pt Poor S- Satisfactory /08 F -0 Gr Pt Failure P- Making Progress CCJ3461 CCJ3461 INTER COMM FOR LE 2 U -0 Gr Pt Unsatisfactory NR -Grade Not Reported COURSE ID EQUIV COURSE COURSE TITLE CTY1Gr P CREDITS COURSE ID EQUIV COURSE COURSE TITLE --rYEGF P CREDITS ATI ERN GPA AT ERN GPA SUMMER 2007 -8 NDC (20073 ) I NG: 05/12/08 PROG: (P5110) B S PUB SAF MGT -GRIM ENDING: 06/2 /08 CCJ3461 CCJ3461 INTER COMM FOR LE 2 A 3.0 3.0 3.0 SPN1120 SPN1120 ELEM SPANISH 1 S B 4.0 4.0 4.0 SUMMER 2007 -8 IVDC (20073 ) I G: 06/23/08 PROG: (P5110) BPS PUB SAF MGT -GRIM ENDING: 08/01/08 SPN1121 SPN1121 ELEMENTARY SPANISH 5 B 4.0 4.0 4.0 TERM TOTALS: CR ATT: 11.00; Cr, : 11.00 CR FOR GPA: 11.00; GR PTS: 36.00; G .27 CUML TOTALS: CR ATT: 160.00; C :13 .00 CR FOR GPA: 28.00; GR PTS: 381.00; G .97 * * * * * * * * * * * * * ** *TRANSCRIPT TOTALS * * ** * * * * * * * ** * ** C.RED CRED D Ci E ATT EARN FOR P POINT GPA TOTAL T SFER: 15.00 12.00 12.00 36.00 3.00 TOTAL 145.00 124.00 116.00 345.00 2.97 OVERALL: 160.00 136.00 128.00 381.00 2.97 * * * * * * * * * * * * * ** * * * * * * * * * * * * * * * * * * * * ** * * * * * * * ** * ** COURSES IN PROG ESS FALL 2008 -9 IVDC (20081 ) I G: 08/27/08 PROG: (P5110) BPS PUB SAF MGT -GRIM ENDING: 12/19/08 CCJ4651 CCJ4651 DRUGS AND CRIME 3.0 0.0 0.0 DSC4011 DSC4011 DOMESTIC /INT'L TERR 3.0 0.0 0.0 END OF COLLEGE CREDIT RECORD PERMANENT VOCATIONAL AND NON CREDIT RECORD Page: 5 Printed: 08/29/08 Student ID.: G28 -88 -1438 Name: WALKER, TIMOTHY BirthDate: 02/13/1983 Sex: M Res for Fees: FLORIDA High School: SOUTH MIAMI SENIOR HS Grad: 06/2001 Basis of Admission: STANDARD HIGH SCHOOL DIPLOMA GRADING SYSTEM: NC -No credit NG -No grade NR -Not reported COURSE ID EQUIV COURSE COURSE TITLE CTYEGF F CREDITS AT E GPA NON COLLEGE CRE IT RECORD BEGINS SUMMER 2005 -06 NDC (20053 ) BEGI G: 07/01/06 PROG: (3002 ) NE ND- STUDENT HAS DE ENDING: 07/01/06 FAM022 FAM022 CHLDN OF DVORCNG PA2 NC 0.0 0.0 0.0 * * * * * * * * * * * * * ** *TRANSCRIPT TOTALS****** * * * * * * ** * ** CRED CRED CRED GRADE ATT EARN FOR P POINT GPA TOTAL 0.00 0.00 0.00 0.00 0.00 OVERALL: 0.00 0.00 0.00 0.00 0.00 END OF TRANSCRIPT CARL BALLARD 2001 So4,$h Mi..mi .�;...;y :: ,.s. .rc O ' P V: A NU N 0 ,,.. s. } ak.,.. ,x-. s16'1 "Vq i';�".: ?":....,, JAMES T. BOWMAN, SR. SCHOLARSHIP APPLICATION FORM Name: 6LIV, I T"On 1; j& i L " ---Lf Address: (y (U -k7- r te) V' lI ed- City /State /Zip: �� // V I�.I % l f - T i 331-43 Date of Birth: �lJ�l / '"� Social Security number: Last School Attended:�(.l.l When did you last attend school?, Highest grade completed: J Total amount requested (Provide breakdown of tuition and related supplies): Employment History (Please list names, addresses and phone number of previous employers /if y more space is needed, additional sheets may be attached): / (� �ry J UjQ-- I— e FW LWOOR A Al"'S A% Arm CA I I MO W"M L � List Extra Curriculum Activities including Community Service, (if more space is needed, additional sheets may be attached): 19 f/O- /L zo Please write, on a separate sheet of paper, a brief narrative why you think you are deserving of this scholarship and how you plan to use the money. Please limit the narrative to 200 words only. „ ..:U Nll W V_ aCi,,.F+ ; °Ek°r`i.'1' 0' P1D 3"'',441 r E :.J,s' 'M�F '2. FA=X: 3s..,._ Why I think I deserve this scholarship: As a member of this community I think I deserve this scholarship because it can help me better myself and the community. Once I receive this scholarship I will further my education in business management. This scholarship will not only help towards my education but also towards my cost of living. For some of you who don't know I attend Tallahassee Community College, which do not have on campus living. Therefore I have to get an apartment which add another burden on my mother to pay rent ( $500.00 monthly) and my food bill which is another cost add on but because my mother all told me an education is the only way I can make it this world she is will to help me so I can have an education. Also I've volunteer over 400 hours and will continue to do so ever chance I get because if it was not for the help I got in the City of South Miami when I was a part of the After School House with Mrs. Daisy Harrell we travel to Atlanta Georgia which was a good experience and we also became an ALL AMERICAN CITY doing that trip. Also this scholarship will help become a man. This scholarship will give me the chance to go off and learn what it takes to be a man in this world. If I cannot attend college I might miss out on this opportunity of becoming a better man. Furthermore this scholarship will also give me the chance to become a better person like some of the men, and women on this board. City of South Miami Parks & Recreation Department 6130 Sunset Drive South Miami, Florida 33143 (305) 668 -7232 August20, 2008 07/08 James Bowman Scholarship Program Committee: South Miami All- Amedca CRY 1 I I I J ®F 2001 This letter of support is being written for a young man who has shown tremendous dedication to the City of South Miami and the C.R.A. Community. I have known Carl Ballard for 5 years and I have always found him to be a giving individual. Hence, when he approached me with his desire to work with the children of this community, I agreed without hesitation. It was without second question that we brought him on board to be a summer camp counselor for the second year in a row. Mr. Ballard has helped develop a basketball program for the youth of the City of South Miami. Through his efforts our teams have been competing in basketball games /tournaments throughout the city of Miami, Miami Dade County, and the State. Through his efforts of participation and coaching our youth has been given opportunities beyond those that the Parks & Recreation Department can readily offer. In addition to his work as a summer camp counselor with our programs, through his tireless volunteer efforts Carl contributed more the 400 hours of service for our youth through his time as a high school student at South Miami High School. Although Mr. Ballard now attends college in Tallahassee, he still finds time to volunteer at any chance he gets when he comes back to town. It is without reservation that support Carl Ballard's nomination for the 07/08 James Bowman Scholarship and recommend his as a choice for the award. Sincerely, Cesar Garcia City of South Miami Parks & Recreation Director 4 / / //ice 9 w F111* z tp �---e 4 f1 � Z ICS � c� � +tn �+ 4.4 til !L I-s tp 3.4 0 It ..y' "„ / ✓/� u i,:L'4,T' �� 1�4 1�1 �.ly/ /// / //.dq ' t l l won* M %//////////////Ookiklir-- lh ♦+"� ■I 1 � ! V / —4 � A C�OLL l'V O b y9 d V -X7 ::i AW.U.,.go� /4- M:"p- %%*x ., U�Y: � O"It w TO m., M!'6741, lfly02 ilcl'ALM LE jr, �, IPll" ;.4 7/ .1 0 1�1 M, ` I ;� g*, Ma -MfM� N e�M I.H. m A.M.M. -'M�,� ur -p r, A, I, P. SY Tlkm,- 'gg r8dEBLANK Fxs INS,Z�l CR T LLE Al M" 0.. REPEATED "I' T P�90D 10, M Doom ��> >' �41 IMK" .r., x.,B,EGI ING: 0,8/27/07 7 4HXN1 Gt EADING1 12/15/07 100OX SLISH,1(1�"�4.0 5.0 5.0 kim C 3�.0-3.0-3,.O 11(f 4/ I � AD Q B 10 4 0 4-10 13 ESS B 3.0 3.0 0 Ej i-s,. oo; cR EARN 15 :o 0 42.00; G 01( , (.,8 0 < P:(*;: /07/08 )jBEGINNI 01 PMSFER ENDING: 04% - 30- C 3.0 3 �o r7,7 A" -3 •.* 0 . 0\13 D 3.0 3.0 0 r BRA "-p 3.0 0. 0-1 Q r 0 0 - CR-�,EARN: 9-.00--- m. I MEW o 211�T0L0 ;,4G-P,A 1.75 m 6(0 NE W,, o, 0 L . . . . . . . . . . . . 0 /SCR EARN 0 4.715. 0, 19 IL� 6 M'O �C :K, G] 2. 00' wm� T, I GRADE ASHA JOHNSON Mdking ow Neighborhood a Gmat Place to ln+e Kbrk cod Way" South Miami Community Redevelopment Agency 6130 SUNSET DRIVE SOUTH MIAMI, FLORIDA 33143 PHONE: 305 - 668 -7236 FAX: 305- 663 -6345 WWW.CITYOFSOUTH MIAMI.NET Name: Addre: JAMES T. BOWMAN, SR. SCHOLARSHIP APPLICATION FORM City /State /Zip: Y,1 I ° ti — ('l9 ; El or- In �� I Ll 3 Date of Birth: Ols / / � Social Security number, Last School Attended: When did you last attend school? 5 ki t)q Highest grade completed: i� n Total amount requested (Provide breakdown of tuition and related supplies): Employment History (Please list names, addresses and phone number of previous employers /if more space is needed, additional sheets may be attached): C oll- J+, M 'Po '30 List Extra Curriculum Activities including Community Service, (if more space is needed, additional sheets may be attached): CD �Yi o 010(' 9-nc- ar F-16 o . Q Please write, on a separate sheet of paper, a brief narrative why you think you are deserving of this scholarship and how you plan to use the money. Please limit the narrative to 200 words only. South Miami Community Redevelopment Agency 6130 SUNSET DRIVE SOUTH MIAMI, FLORIDA 33143 PHONE: 305 - 668 -7236 FAX: 305 - 663 -6345 WWW.CITYOFSOUTH MIAMI.NET I Asha Johnston feel that I am deserving of the James T. Bowman Scholarship because, I just as Mr. Bowman am a lifelong resident of South Miami and hope to be a community leader as well. I have previously worked with South Miami Grey Ghost Cheerleaders and as a choreographer for the City of South Miami's Sha -lay dancers. I was also a summer camp counselor for two summers. I enjoy being apart of the children's journey to reach their goals and dreams. I am now studying Elementary Education at Tallahassee Community College but, I will be attending Miami Dade College for one semester. Upon graduation I plan to return to South Miami and become a teacher at one of our many Elementary schools. I recently had a child of my own and financially I have trouble. It's hard for me to pay my tuition, buy books, and pay for other school fees. This scholarship will really help me to further my schooling. I� �" �[iami_�ane QTnaalq. mina S44 . 1 1 . I ffiI�is artifus tl�f Asha �qa -�a 3lnhnatnn � haaan salis(asaorilq coa�pleten >U requaemmb d ado aoD sammm�s im . hieh sr400( ganuation as presaibeb b4 t4e ,gads Pmb d xbaeatioa aaa l4e �;, ��400t p .b is heabp ah-b.b thin bg orb. d toe 9'fiami -�ane dimmtq ®kid ,Ss4ud �oera am d: 44 ae sey. a.• �� d ...d AM - -- --- - - - - -- - - -- - - -- - - - -J To Whom It May Concern: Asha Johnston whom is a member of Florida State's ONYX THE AR TISTITICALL Y INCLINED has contributed numerous hours of community service hours during a seven month period. We as a group work with Tallahassee's inner city youth here on campus. This is a program that we started this school year with the help of Ms. Johnston, every Tuesday and Thursday we hold dance classes, etiquette classes, and tutoring free of charge. We have also gone out to local schools to teach dance classes and recently put together the first annual Leon County Public School Dance Performance. As a Florida State University sponsored program we are obligated to have a minimum of one hundred community service hours within two school semesters but as ONYX THE ARTISTTICALLY INCLINED we strive to complete five thousand within three school semesters. If you have any questions please. feel free to contact me at (786) 712 -3454. Raquel Guerin President 444 Appleyard Drive Tallahassee, Florida 32304 -2895 850.201.6200 www.tcc.fl.edu 0 ' "nled 196h To Whom It May Concern; Asha Johnston has asked me to write this letter of recommendation for her. It is without hesitation and with great pleasure that I do. Ms. Johnston was a student of mine in the Fall semester for MAT 0002 Basic College Mathematics and in the Spring semester for MAT 0024C Elementary Algebra. In both courses she earned a B for the semester. While a B in both courses shows she was an excellent student it does not begin to describe the growth that I witnessed during the course of those two semesters. Asha entered college as most freshman do, unsure of her surroundings, faced with meeting new friends, responsible for items previously taken care of by her parents. Driven by the desire to do well in school she remained focused on her studies and balanced all of her new responsibilities as well. She seldom missed a class, and was always prepared for class. Ms. Johnston would participate when called upon and her responses made it apparent she had studied the material being discussed. In the Spring semester Asha became a friend to two of her classmates, one who struggled with the material, and another who had transportation problems. Ms. Johnston spent time in our Math Center trying to help her peer that was having a difficult time in the class. He often rejected my invitation to come by the office for help because he had arranged to meet with her that same day. When Asha found out that her other classmate was late to school because of transportation issues she altered the route she took to school and offered to pick up her classmate if she was there waiting when she passed by. In a semester's time she had taken control of her academic environment and was helping others to do the same. Ms Johnston's academic record shows she is a solid B student. Asha understands the importance of a college education and is determined to obtain her degree. Dedicated, disciplined, hard working, helpful, and thoughtful are but a few of the adjectives which describe her. I have no doubt that she will reach her goal of obtaining a college degree. I see scholarships as an investment in a student and their future, much like I view investments in my retirement account as a means to secure my retirement goals. Monies must be allocated to obtain the maximum return with the minimum amount of risk. If I were able to invest scholarship monies I would do so in Asha's behalf. I know the money would be well invested and the return would last her lifetime. TCC - Student Transcript Page 1 of 1 Home Advisingv Registration-;, Paymentw Financial Aidw Records*r Profilev Logoff Student Id A07001125 Name Asha Sha -La' Johnston Unofficial Student Transcript * * * ** Student Information System * * * ** - Display Student Transcript - Student ID.....: A07 -00 -1125 JOHNSTON, ASHA SHA -LA' Date of Birth..: 08/03/88 Sex.: F Fee Residency: Florida Resident High School....: MIAMI SOUTHRIDGE SR HIGH SCH Graduation Date: 05/07 Admission Basis: STANDARD HIGH SCHOOL DIPLOMA CPT 06/05/07 SS 83.00 CPT 06/05/07 AR 38.00 CPT 06/05/07 RC 76.00 Crse ID Equiv Crse Course Title - - - - - -- ---= - - - - -- - ----- - - -- -- CMP TYP GRD - -- - -- - -- ATT - -- ERN - -- GPA - -- * FALL 2007 -08 (20081 ) TCC 001533 BEGINNING 08/27/07 ENDING 12/15/07 PROG: (A103 ) AAS CRIM JUST - LAW ENF MAT0002 MAT0002 BASIC MATH B 03.0 03.0 03.0 MMC1000 MMC1000 MASS MEDIA W 03.0 0. 0. REA0002 REA0002 COLL PREP READ B 04.0 04.0 04.0 SLS1510 SLS1510 COLLEGE SUCCESS B 03.0 03.0 03.0 Term Totals: Att: 13.00; Ern: 10.00; For GPA: 10.00; Pts: 30.00; GPA 3.00 Cuml Totals: Att: 6.00; Ern: 3.00; For GPA: 3.00; Pts: 9.00; GPA 3.00 * SPRING 2007 -08 (20082 ) TCC 001533 BEGINNING 01/07/08 ENDING 04/26/08 PROG: (1001 ) AA GENERAL TRANSFER AMH2O20 AMH2O20 US HISTORY II W 03.0 0. 0. ENC1101 ENC1101 COLLEGE COMP B 03.0 03..0 03.0 HSC1100 HSC1100 POSITIVE LIVING C 03.0 03.0 03.0 MAT0024C MAT0024C ELEM. ALGEBRA B 05.0 05..0 05.0 Term Totals: Att: 14.00; Ern: 11.00; For GPA: 11.00; Pts: 30.00; GPA 2.72 Overall Cum: Att: 15.00; Ern: 9.00; * For GPA: 9.00; Pts: 24.00 ; GPA 2.66 END OF COLLEGE CREDIT RECORD * END OF TRANSCRIPT Print Tallahassee Community College - 444 Appleyard Drive - Tallahassee, FL 32304 -2895 https://eaglenet2.tcc.fl.edu/transcripts/transcript.jsp 5/27/2008 DONALD JACKSON 2001 Rq14 `Mgkmg 0atr Neighborhood a Gmd Phv—^ 1b give, ftrk and Nay' South Miami Community Redevelopment Agency 6130 SUNSET DRIVE SOUTH MIAMI, FLORIDA 33143 PHONE: 305- 668 -7236 FAX: 305- 663 -6345 WWW.CITYOFSOUTH MIAMLNET JAMES T. BOWMAN, SR. SCHOLARSHIP APPLICATION FORM Name: XY J,c,e-- le 411_ Address: 6 6 6 / ,P� lg f City /State /Zip: Date of Birth: ©Z Z /q0G 1 Social Security number:, Last School Attended: /��7 �4i' l/ (°�� Y< When did you last attend school? 7-�90 y Highest grade completed: l �` Total amount requested (Provide breakdown of tuition and related supplies): Employment History (Please list names, addresses and phone number of previous employers /if more space is needed, additional sheets may be attached): di JGlir -�. i List Extra Curriculum Activities including Community Service, (if more space is needed, additional sheets maay/ be a/tttached) /:� ��%�> 7 %�vL'/ !i ©�Gt�..¢[° C✓ L'4QC_�- Tyr /iQC°�� r /CL% 4/ Please write, on a separate sheet of paper, a brief narrative why you think you are deserving of this scholarship and how you plan to use the money. Please limit the narrative to 200 words only. South Miami Community Redevelopment Agency 6130 SUNSET DRIVE SOUTH MIAMI, FLORIDA 33143 PHONE: 305- 668 -7236 FAX: 305 - 663 -6345 WW W.CITYOFSOUTH MIAMI.NET FROM :MILES COLLEGE LRC FAX NO. :9291635 Sep. 04 2008 01:53PM P1 James l,. Bowlnan. Scholarship Award I. arts delighted to be a candidate for Janes I.,..Bown um scholarship award. I ant. a student at Miles College in Fairfield, Alabxna and I am exhibiting a need of help to get Inv�F.lf throfI(Th ¢�aF ��r�:'na ...�..tlawn.l:x�zx� -:. isaal,.. ...{:A \uIIY w✓ l�y".lsiltulut MW 1111;;. W1LD. a college degree in. my possession I plant to give back to the comtn.unity, in. which the knowledge that I learned going to college and along the way. I wn deserving of this scholarship award for many- reasons, but I can only think of'two that really sticks out. The reason why 1 ant deserving of the scholarship is due to the financial outcry for help and hunger to want to gaain more knowledge. With A college degree in the field of my choice, which is Political Science 1 can have a positive voice, in both the community and, goverfirttent, t appreciate the opporttulity giveln to me to tell. you why I atn deserving of this award and letting you know things about me that others may not know.11 1 ann chosen for this award, 1. will be sure that the monies froni the schola vzibip will be put to a good use, which is my continuing of education. 't'hanks l:or your time acid consideration, Donald Jackson ivltt_ sCa1.1.1j(r Cow IseIinr, Advkinr: end l'estin;, Ccuter r.� r n July 19, 2008 Donald D; Jackson, Jr. 6061 Southwest 63d Street Miami. Fi 33143 Dear Donald D. Jackson, Jr.: We look forward to your attending Miles College this Fall semester and are excited about assisting you in your college experience. The orientation staff is working diligently to make our new students orientation program a memorable one. We want to help you choose a career path and prepare you for lifelong learning. All transfer and returning students are required to attend an advising session which -,sill be scheduled during orientation. We will share information about our major programs, explain our academic policy and help you get a jumpstart" on selecting your courses before registration begins. This session will also provide an opportunity for you to meet your advisor. You may bring the enclosed degree plan which will assist you and your advisor during the registration process in selecting courses. If you have any questions before you arrive, please call 205 -929 -1477, Again, thank you for choosing Miles College for your postsecondary experience. Sinc elv, 40OU't-y L Hall Advising Senices The f:ollrge f und'I LNC1' 03/07/2008 To Whom It May Concern: This letter is my personal recommendation for Donald Jackson. Until jL A recently, I have been Donald's immediate supervisor for several years. I found him to be consistently! leasant, tackling all assignments with dedication and a smile. Besides being a joy to work with, Donald is a take - charge person who ; able to present creative ideas and communicate the benefits. He has successfully developed ideas to the staff that have resulted in improving the recreational component. Though he was an asset to our team, Dor aid was also extraordinarily helpful in other areas as well. Donald assumed a leadership role in recreational, inspiring, and motiv. Ling other co- workers. I highly Tccsernmend-DoQald for employment. He is a team player and 4 ould make a great asset to any orga ration. Sincerely,.. Lorenzo Woodley -- Parks & Recreation Supervi�oor City of South Miami Parks & Recreation Departmc it 5800 SW 66 Street South Miami, FL 33032 FINANCIAL AID AWARD OFFER 2008 -2009 AWARD YEAR Date 07/22/2008 RETURN THIS FORM BY: 0 TO: Federal School Code 001028 MILES COLLEGE DONALD D. JACKSON 5500 MYRON MASSEY BOULEVARD 6061 SW 63 ST FAIRFIELD, AL 35064 MIAMI, FL 33143 Student ID: 589521366 JA O1 03 Dear DONALD D. JACKSON, BASED ON THE INFORMATION YOU PROVIDED, THE FINANCIAL AID OFFICE IS PLEASED TO OFFER YOU THIS FINANCIAL AID AWARD. PLEASE CONTACT THE OFFICE IF YOU HAVE QUESTIONS ABOUT THE AWARD. BUDGET EFC UNMET NEED AWARDED FUNDS REMAINING NEED $15,480 - 1,972 = $13,508 - $8,281 = $5,227 TOTAL AWARDED FUNDS $ 8281 PLEASE SIGN BELOW AND RETURN THIS AGREEMENT BY THE DATE AT THE TOP OF THIS LETTER IF YOU WISH TO ACCEPT THIS AWARD. IF YOU WISH TO DECLINE AN AWARD, SIMPLY INDICATE BY CHECKING THE BOX NEXT TO THE AWARD. YOUR SIGNATURE ON THIS DOCUMENT CERTIFIES THAT YOU HAVE CAREFULLY READ AND UNDERSTAND THE INFORMATION CONTAINED WITHIN. IF YOU DECIDE NOT TO ATTEND, YOUR WRITTEN NOTIFICATION TO THE COLLEGE VOIDS THIS AWARD. SIGNATURE DATE FULL FULL FULL TIME TIME TIME TYPE OF AID Decline? FALL SPRING SUMMER TOTALS FEDERAL PELL GRANT [] $ 1391 $ 1390 $ 2781 FED. DIR. SUBSIDIZED LOAN (] $ 1750 $ 1750 $ 3500 FED.DIR. UNSUBSIDIZ. LOAN [] $ 1000 $ 1000 $ 2000 TOTAL AWARDED FUNDS $ 8281 PLEASE SIGN BELOW AND RETURN THIS AGREEMENT BY THE DATE AT THE TOP OF THIS LETTER IF YOU WISH TO ACCEPT THIS AWARD. IF YOU WISH TO DECLINE AN AWARD, SIMPLY INDICATE BY CHECKING THE BOX NEXT TO THE AWARD. YOUR SIGNATURE ON THIS DOCUMENT CERTIFIES THAT YOU HAVE CAREFULLY READ AND UNDERSTAND THE INFORMATION CONTAINED WITHIN. IF YOU DECIDE NOT TO ATTEND, YOUR WRITTEN NOTIFICATION TO THE COLLEGE VOIDS THIS AWARD. SIGNATURE DATE FROM :MILES COLLEGE LRC FAX NO. :9291635 Sep. 02 2008 02:4epm Pi JACKSON JR. DONALD DAViD tblOfflcial Transcript I F-ina.'Icial jlni . Pike, I n'c I x'09 out PAD, BOY Au 0 Unread Alert(s) AL --5520S Academic Term FA2008-09 7',TtlTlSCrjP(: from; MIL28 COLLEGE PAD, BOY Au BIRMTNGRAM AL --5520S 1,02. P 000 EPE! (000 Term :4 GI)o 3 • 1100 6 000 C: YA: 2 . 000 UND BA Cum 3 0M1 000 IE - t)!!0 t3PA,: 2.000 T r ft-r.' CC'UrLm.' 1.7etni) by col-lege. From; MOS To: PAC5 Recvlcl! ufj/(-?j�g)U7 EvjLj,: y A.k7cRj..)rjd; 9 900 CCiu 1: iar-j Equivalerku;1- Attfll Errid Qpne st q'itie LION 7.,11 'SPu Ill 71 3 006 A2-000 S6IPRCN PTINDAMENTA ENG .1. 11 10 1.01. P ?.0')0 3. o (I (I 9.00n caw SKILLS 111-14 122 1-,1 101 A 3,000 3.000 12.000 WORLD CiviLIZATIO ME'.1'l10D.U'3'r UNIVERSITY Prom! FA06 To: 3pl*.7 Rt-CV',I! 05/24/0107 Fvaj; Y 1'7.000 CouuqN Equivaleritc"r AttM Ernd Qit$ Sr 'Title ENG 20'7 F,'14 2 f4 9 (.1 3. (!00 3.ou , (10) J�PA(7-1('E IN WRITI T I)PI .j IQ FD 1.1.1 P 1.000 1.000 3.000 Nrw svinwri, ()RITN 5 B 1.000 1.000 3.000 PRESIMAN INTSPPI.8 MUS 167 mu A 0 el 0 3.000 12.030 MUSIC T, '15 ( 1 151. r S .101. C: .3. 000 -;-000 6 1 100 INTRODUCTION '1.'0 A ;)sc 201 r� -" t 201 C. 3.000 3.000 6.000 INTRODUCTION TQ A PEI, 1.50 Rig E' 211 C 21 . ,, o 4.1 3.400 (-.1.0oO . :.;Y)Rvr,'r oF WORLD P http,��/207.157.55.208/0gi-birL-185C523E6/U'FRANS.MB1I/f'RoCESS?14:38:15,825 9/2/2008 DEJA LAWRENCE I SMCRA °;9"fieaking ourrVolghharhoad a Gmat Pl.dce to trm t✓ b A and Play' South Miami Community Redevelopment Agency 69313 SUNSET DRIVE SOUTH MIAMI, FLORIDA 33143 PHONE: 305 -668 -7236 FAX: 305- 663 -6345 WWW.CITYOFSOUTH MIAMI.NET JAMES T. BOWMAN, SR. SCHOLARSHIP APPLICATION FORM Name: Z) �.cj ,c\ A-0, L f IUD L L Address: City /State /Zip: If Date of Birth: ©S Social Security number:' , Last School Attended �ec1 ��a �h �a mmu ► } Qb I I-e GIQ When did you last attend school? Highest grade completed: 4 07 (01\k,�t $ \1 Total amount requested (Provide breakdown of tuition and related supplies): 1)00.00 Employment History (Please list names, addresses and phone number of previous employers /if more space is needed, additional sheets may be attached): 1_ - ',,,SZ\ �q Qj \11Q- 3tk-;1jZclN1Un c �� \�'`�Stti� ��CjU�'� List Extra Curriculum Activities including Community Service, (if more space is needed, additional sheets may be attached): —\ v-�or',,nQ\ "-� QY 41 ch6Ol o-4 S�oc A, rVJ0-m.e5\ c>� 770 Please write, on a separate sheet of paper, a brief narrative why you think you are deserving of this scholarship and how you plan to use the money. Please limit the narrative to 200 words only. South Miami Community Redevelopment Agency 6130 SUNSET DRIVE SOUTH MIAMI, FLORIDA 33143 PHONE: 305 - 668 -7236 FAX: 305- 663.6345 WWW.CITYOFSOUTH MIAMI.NET "Why I Deserve the James Bowman Scholarship Award" By Deja C. Lawrence I never had the opportunity to meet Mr. James Bowman face to face, but I have heard a lot about him from my step - father, Mr. Anthony Truesdell. He has told me that he [Mr. Bowman] was a pillar in the South Miami community; he was an active community leader. He also told me about his service to the people and that he was an exemplary leader that he served on the commission for the City of South Miami. Mr. Bowman was an honest man with devout Christian beliefs. He was very active at his church- Mt. Olive Missionary Baptist Church of South Miami, where he served faithfully as a Deacon. Some of the goals that I have set for myself are getting good grades and staying out of trouble. These things have been instilled in me while growing up as a cheerleader and also in the Perrine Crime Prevention Program. I had the Opportunity to hear a man speak once and he said something that stuck with me. He said: "kids need an education ". Although, at the time I did not think much about it, afterwards, when the subject came up or I saw him walking by on the park, I would reflect back on him saying, "You got to have an education ". Though not really knowing him personally, whenever I would see him those words would come back to me. Just before going into high school at Miami Palmetto Senior High, I decided to try out for the basketball team and made it. I feel I have been very fortunate in my efforts academically and through extra - curricular activities such as basketball and I attribute all of this to my relationship with God, my parents and my counselors at school. Now, more than ever, I know that I can reach my goals. I must first have determination. I must believe that I can and if I don't succeed at first- --I will keep trying. My parents, family and church members all remind me that "with God, all things are possible if you only believe ". I believe that Mr. Bowman knew that to be true. I am sure that there were times when he wanted to give up but he didn't. Somebody in his life gave him an opportunity, a chance to be better, to do better and he did. Today, as a graduating senior at Miami Palmetto Senior High School, I feel really honored to have an opportunity to apply for the scholarship award that Mr. Bowman established. This is my opportunity, my chance to be better and to do better and I am grateful for it. This is why I know I deserve the James Bowman Scholarship Award. If I am a recipient of the James Bowman scholarship, the monies will be used for my Tuition which is $1115.00 per semester, Rent $450.00 per month, Books $300.00, and Food. 09/02/08 15:01 FAX 3052355809 WEST PERRINE CDC " xpect (; xceJlence' 17690 Homestead Avenue • Miami, Florida 33157 Office: (786) 242 -0460 • Fag: (786) 242 -0462 Officers: Robert Londobo,Chairmon Presldent- Sunsiaie Bank ojFlornla David Dixon, Vice Chairman September 1, 2008 f' ace Pres, Bank ojAami- Cader Bey/Porine Branch. Kalrinka Cox, Secretary [a 002 James H. Williams, Treasure r Retiree, Federal Government To Whom It May Concern: Edward B. Banna, Jr., Founder PrcsidaiaWest Perriae CDC, Ina I am writing to you to recommend Deja Lawrence for the James T. Bowman, Sr. Board Members. Luis M' Gom al`" Scholarship. Private Business Owner Elisabeth Brady, C.P.A I have known Deja for more than ten (10) years, personally and more recently Dairy Leaner OccupirtionSpecialist Miami- BodeCounryPablicSchools professionally. She was employed as an artistic aide during our 2008 Summer Music Col. (ret.) Brodes Hartley, Jr. Institute. It is a six (6) week summer program with music /the arts as its focus. Deja Presirlent/CEO -cxl, Inc. assisted the artistic director during rehearsal and performance times. She was a Abe Levy Ow++er, Abe 's Flaart�! natural leader and worked well with the children (whose ages ranged from 7 -16). She Frank J. Cobo showed respect to the children and senior staff and likewise was well respected. She Realtor was a fast learner and displayed maturity and concern for others. We look forward to Dawn Ferguson Owner, TiardngHeads Ere", ve, Ina her returning to work for us during the 2009 Summer Music Institute. Lorraine Bethel CommtedryActivist It is also worth noting that Deja Lawrence is very active in her church and Guesty Own-, Gun a Catering She has been involved in numerous activities that promote positive Owner, Grretty Catering Y• Johnny Brown, Esti. behavior, images and attitudes for our youth and young adults. She is very BllalMoslafa intelligent, very poised and possesses many attributes which will make her Private Business Owner successful in whatever task she undertakes. Sincerely, gel Gr en Progr D rector ladg cc: employee file PBCC - Student Transcript Sorry Live Help Dowered by U+boa._ Unofficial Student Transcript Welcome Deja Chantae Lawrence Page 1 of 2 A DoWt- S$h are My- 10tqrM;k0o.ra * * * ** Student Information System * * * ** - Display Student Transcript - Student ID.....: D12 -59 -8975 LAWRENCE, DEJA CHANTAE Date of Birth..: 09/05/88 Sex.: F Fee Residency: Florida Resident High School....: MIAMI PALMETTO SR HIGH SCHOO Graduation Date: 06/07 Admission Basis: STANDARD HIGH SCHOOL DIPLOMA CPT 06/21/07 SS 74.00 CPT 12/12/07 EA 36.00 ACT 06/01/07 RE 20.00 Crse ID Equiv Crse Course Title CMP TYP GRD ATT - - - - - -- ---- - - - - -- ------ - - - - -- - -- - -- - -- - -- ERN - -- GPA - -- * FALL 2007 -08 (20081 ) PBCC 001512 BEGINNING 08/23/07 ENDING 12/18/07 PROG: (A087 ) AAS BUSINESS ADMIN & MG ENC0010 ENC0010 COL PREP ENGLISH 2 C 03.0 03.0 03.0 HSC2100 HSC2100 HEALTH CONCEPT / STRAT C 03.0 03.0 03.0 MAT0012 MAT0012 BASIC ALGEBRA 1 T N 03.0 0. 0. PE01321C PE01321C VOLLYBALL:FUND /OFFIC A 03.0 03.0 03.0 SLS1501 SLS1501 STRAT COLLEGE SUCCES B 03.0 03.0 03.0 Term Totals: Att: 15.00; Ern: 12.00; For GPA: 12.00; Pts: 33.00; GPA 2.75 Cuml Totals: Att: 9.00; Ern: 9.00; For GPA: 9.00; Pts: * 27.00; GPA 3.00 SPRING 2007 -08 (20082 ) PBCC 001512 BEGINNING 01/07/08 ENDING 05/07/08 PROG: (1000 ) AA GENERAL /TRANSFER AA CGS1100 CGS1100 MICROCOMPUTER APPLIC C 03.0 03.0 03.0 ENC1101 ENC1101 COLLEG COMPOSITION 1 C 03.0 03.0 03.0 ESC1000 ESC1000 EARTH SCIENCE * D 03.0 03.0 03.0 SPRING 2007 -08 (20082 ) PBCC 001512 BEGINNING 02/04/08 ENDING 05/07/08 PROG: (1000 ) AA GENERAL /TRANSFER AA GEB1011 GEB1011 INTRODUC TO BUSINESS * W 03.0 0. 0. SPRING 2007 -08 (20082 ) PBCC 001512 BEGINNING 03/10/08 ENDING 05/07/08 PROG: (1000 ) AA GENERAL /TRANSFER AA MAT0012 MAT0012 BASIC ALGEBRA 1 R C 03.0 03.0 03.0 Term Totals: Att: 15.00; Ern: 12.00; For GPA: 12.00; Pts: 21.00; GPA 1.75 Overall Cum: Att: 21.00; Ern: 18.00; For GPA: 18.00; Pts: * 42.00 ; GPA 2.33 COURSES IN PROGRESS * FALL 2008 -09 (20091 ) PBCC 001512 BEGINNING 08/22/08 ENDING 12/18/08 PROG: (1000 ) AA GENERAL /TRANSFER AA CCJ2500 CCJ2500 JUVENILE DELINQUENCY 03.0 0. 0. ENC1102 ENC1102 COLL COMPOSITION 2 03.0 0. 0. MAT0020 MAT0020 BASIC ALGEBRA 2 03.0 0. 0. PE02621C PE02621C FUNDAMNTL BASKETBALL 02.0 0. 0. mhtml:file: //HAPBCC - Student Transcript.mht 9/1/2008 �i All- , 414& VIM �va l6i t 1 V 9 �b�+y AZ -�-► C201i OM to m trA 3t4-+ tA ta COW 1:54 p4l Or y ♦ice to �,j1 � "rte MICHAEL BAPTISTE South tatlaml Community NZedevelopment Agency 6130 SUNSET DRIVE SOUTH MIAMI, FLORIDA 33143 PHONE: 3305 -M -7236 FAX: M-- 663.6345 YZi'1V4.CITY05SOUTH *r lAfAI,NET JAMES T. BOWMAN, SR. SCHOLARSHIP APPLICATION FORM Name: M'I(aha9,1 Bap ',!g-te Address: _rq l q SUO (0(416 4-e_r-r L Le City /State/Zip: M101' , FL. 331Q3 Date of Birth: 01 130/12 $q Social Security number :Sq� Last School Attended: Gov+ Miami 5e'111 c H O io)n . F g.)n When did you last attend school? M— Q.V 5007 Highest grade completed: Total amount requested (Provide breakdown of tuition and related supplies): � i 50o 800KL 319 d0 Per �,e rn e,� #e r Employment History (Please list names, addresses and phone number of previous employers /if more space is needed, additional sheets may be attached): Su rYl rn e r q008,, (�; ibsm h b allo ( ( m am v< yi i+ u Lt n ie r,!W0 S 6\ r» un elar , Kd6q TOO r wn5 oM loj4e Qhone, he $(a 3 34 q List Extra Curriculum Activities including Community Service, (if more space is needed, additional sheets may be attached): Em n yl +41 Q, ;v;a -1 in jtI 4,5 Please write, on a separate sheet of paper, a brief narrative why you think you are deserving of this scholarship and how you plan to use the money. Please limit the narrative to 200 words only. °sc uth Miami Community Redevelopment Agency 6110 SUNSET DRIVE SOUTH f, 11AMI, FLORIDA 3314.1 PHONE: 30S-668-7230 FAX: 305 - 653 -63$5 VTV,V4.GMOFS0UTH NIIAiYt1.NET Dear South Miami Community Redevelopment Agency Board, Born and raised In the city of South Miami gives me the honor to apply for the James T. Bowman Sr. Scholarship. My family has lived and been apart of the South Miami community for more than 40 years and I am thankful that South Miami has been my home as well. 1 attended St Albans ay care as a child, and completed my elementary years at South Miami Elementary. I participated in the City of South Miami Pop Warner football program when I was younger. As well I attended South Miami Middle school, and I attended South Miami Sr. High School, where there I earned my high school diploma. Rather than hanging out in the streets and getting in trouble I worked hard in the classroom to ensure that I would go to college. Then I had received the greatest opportunity of my life which was to attend a four year college with the offer of assistance of scholarships and government programs. If I am awarded the James T. Brown scholarship I will use it for extra curriculum project materials, books, and activities required meeting my classroom goals. Sincerely Michael Baptiste August 20, 2008 City of South Miami Parks & Recreation Department 6130 Sunset Drive South Miami, Florida 33143 (305) 668 -7232 07/08 James Bowman Scholarship Program Committee: South Miami kwftwl All- America City I IF 2001 This letter of support is being written for a young man who has shown tremendous dedication to the City of South Miami and the C.R.A. Community. I have known Michael Baptiste for 5 years and I have always found him to be a giving person. Hence, when he approached me with his desire to work with the children of this community, I agreed without hesitation. It was without second question that we brought him on board to be a summer camp counselor this summer for the first time — and may we add that he did a wonderful job for his first year. Mr. Baptiste has helped develop a basketball program for the youth of the City of South Miami. Through his efforts our teams have been competing in basketball games /tournaments throughout the city of Miami, Miami Dade County, and the State. Through his efforts of participation and coaching our youth has been given opportunities beyond those that the Parks & Recreation Department can readily offer. In addition to his work as a summer camp counselor with our programs, through his tireless volunteer efforts Michael contributed more the 350 hours of service for our youth through his time as a high school student at South Miami High School. Although Mr. Baptiste now attends college at Lynn University, he still finds time to volunteer at any chance he gets when he comes back to town. It is without reservation that support Michael Baptiste's nomination for the 07/08 James Bowman Scholarship and recommend his as a choice for the award. Sincerely, 6,— e� --- Cesar Garcia City of South Miami Parks & Recreation Director TO - DISTRICT: 13 DADE SCHOOL: 7721 DEMOGRAPHIC INFORMATION FILE: SRTS12IS GRADE LEVEL: 12 PREPARED DATE: 08/25/2008 CURRENT DISTRICT: 13 DADE PAGE 1 FL STUDENT ID: 592782829X SSN: 592 -78 -2829 CURRENT SCHOOL: 7721 SOUTH MIAMI SENIOR HIGH LEGAL NAME: BAPTISTE, MICHAEL ANDRE (305) 666 -5871 MAILING 5918 SW 62 TERRACE 6856 SW 53 ST ADDRESS: MIAMI FL 33143 -0000 MIAMI FL 33155 DISTRICT STUDENT ID: 4462842 FL STUDENT ID- ALIAS: 592782829X. PARENT /GUARDIAN (NAME /CODE): RACIAL /ETHNIC CATEGORY: B SEX: M COBB NANCY PARENT BIRTH DATE: 01/30/1989 BIRTH VERIFICATION: 1 WIMBERLY MICHAEL PARENT BIRTHPLACE: MIAMI NFL COBB NANCY PARENT IMMUNIZATION STATUS: PERMANENT IMMUNIZATION CERTIFICATE VACCINE STATUS, DATE- VACCINE CERTIFICATE EXPIRATION DATE: TYPE DOSE DATE DOSE DATE DOSE DATE DOSE DATE DOSE DATE DTP 1 04/05/1989 2 06/07/1989 3 08/17/1989 4 07/25/1990 5 05/18/1993 TO 4 05/31/2000 POLIO 1 04/05/1989 2 04/25/1989 3 06/07/1989 4 05/18/1993 MMR 1 03/12/1990 2 05/18/1993 HEP B 3DOSE 1 06/20/1995 2 07/20/1995 3 12/20/1995 VAR DISEASE 1 01/01/1992 ----------------------------------- - - - - -- COURSE INFORMATION ------------------------------------------- DISTRICT: 13 SCHOOL: 7721 SOUTH MIAMI SENIOR HIGH DISTRICT: 13 SCHOOL: 7721 SOUTH MIAMI SENIOR HIGH YEAR: 2003 -2004 GRADE LEVEL: 09 YEAR: 2006 -2007 GRADE LEVEL: 12 SUBJECT CRSE CREDIT SUBJECT CRSE CREDIT T COURSE# COURSE TITLE AREA FLAG GRD ATT. /EARN T COURSE# COURSE TITLE AREA FLAG GRD ATT. /EARN 1 1501310 Fit Lifestyle Design PE A 0.50 0.50 1 1502500 Sports Officiating PE A 0.50 0.50 2 1501300 Personal Fit PE R B 0.50 0.50 1 2106320 Amer Govt Honors AG HR C 0.50 0.50 3 1001310 Eng I� EN R C 1.00 1.00 1 2107300 Psychology SS C 0.50 0.50 3 1200310 Algebra I MA R D 1.00 1.00 2 1502430 Ind Dual Sports III PE A 0.50 0.50 3 2001310 Erth /Spa Sci SC C 1.00 1.00 2 2102320 Economics Honors EC HR B 0.50 0.50 3 2109310 World History WH R C 1.00 1.00 2 2107310 Psychology II SS C 0.50 0.50 3 8601110 Mat & Pro Tech 1 VO B 1.00 1.00 3 1001400 English IV EN R A 1.00 1.00 4 1000410 Intensive Reading EL B 1.00 1.00 3 1007300 Speech I PF.R B 1.00 1.00 CREDIT, TERM: 7.00 7.00 3 1207330 Integrated Math III MA R D 1.00 1.00 CREDIT, TERM: 6.00 6.00 2003 -2004 ANNUAL DAYS - PRESENT: 176 ABSENT: 4 SUMMER TERMS DAYS - PRESENT: 19 ABSENT: 1 ACADEMICALLY PROMOTED DISTRICT: 13 SCHOOL: 7721 SOUTH MIAMI SENIOR HIGH YEAR: 2004 -2005 GRADE LEVEL: 10 SUBJECT CRSE CREDIT T COURSE# COURSE TITLE AREA FLAG GRD ATT. /EARN 1 0800300 Health I -Lf Mgmt Skl LM R C 0.50 0.50 1 2100340 African Amer History SS B 0.50 0.50 2 2104600 Multicult Studies EL C 0.50 0.50 2 8200330 Computer & Bus Skls VO C C 0.50 0.50 3 0708340 Spanish I FL R C 1.00 1.00 3 1001340 Eng II EN R C - 1.00 1.00 3 1206310 Geometry MA RX F 0.00 0.00 3 2000310 Biology I SC R C 1.00 1.00 DISTRICT: 13 SCHOOL: 7742 SOUTHWEST MIAMI ADULT YEAR: 2004 -2005 GRADE LEVEL: 10 SUBJECT CRSE CREDIT T COURSE# COURSE TITLE AREA FLAG GRD ATT. /EARN 4 1206310 Geometry MA TRO C 1.00 1.00 CREDIT, TERM: 6.00 6.00 2004 -2005 ANNUAL DAYS - PRESENT: 170 ABSENT: 8 SUMMER TERMS DAYS - PRESENT: 0 ABSENT: 0 DISTRICT: 13 SCHOOL! 7721 SOUTH MIAMI SENIOR HIGH YEAR: 2005 -2006 GRADE LEVEL: 11 SUBJECT CRSE CREDIT T COURSE# COURSE TITLE AREA FLAG GRD ATT. /EARN 1 1000410 Intensive Reading EL C 0.50 0.50 2 1501340 Beg Weight Training PE A 0.50 0.50 3 0708350 Spanish II FL R C 1.00 1.00 3 1001370 English III EN R C 1.00 1.00 3 1200330 Algebra II MA C 1.00 1.00 3 2003340 Chemistry I SC R C 1.00 1.00 3 2100310 American History AH R C 1.00 1.00 CREDIT, TERM: 6.00 6.00 2005 -2006 ANNUAL DAYS - PRESENT: 167 ABSENT: 6 SUMMER TERMS DAYS - PRESENT: 0 ABSENT: 0 ACADEMICALLY PROMOTED 2006 -2007 ANNUAL DAYS - PRESENT: 173 ABSENT: 5 SUMMER TERMS DAYS - PRESENT: 0 ABSENT: 0 ACADEMICALLY PROMOTED ® • is • • • 40 • • • • • 6 • 40 TO - DISTRICT: 13 DADE GRADE LEVEL: 12 PREPARED DATE: 08/25/2008 FL STUDENT ID: 592782829X SSN: 592 -78 -2829 LEGAL NAME: BAPTISTE, MICHAEL ANDRE SCHOOL: 7721 GRADUATION SUMMARY FILE: SRTS12IS CURRENT DISTRICT: 13 DADE PAGE 2 CURRENT SCHOOL: 7721 SOUTH MIAMI SENIOR HIGH * * * * ** C U M U L A T I V E S U M M A R Y ** * * ** * AS OF: 08/25/2008 * * * GRADUATION OPTION: 4 -YR STANDARD * - - - - CREDITS - - - - * SUBJECT TOTAL TOTAL TOTAL * AREA TO DATE NEEDED REMAINING * ENGLISH (EN) 4.00 * MATHEMATICS (MA) 4.00 * SCIENCE (SC) 3.00 * AMER HISTORY (AM) 1.00 * WORLD HISTORY (WH) 1.00 ECONOMICS (EC) 0.50 * AMER GOVERNMENT (AG) 0.50 * VOCATIONAL/ (VO/ 1.50 • PERFORM FINE -ART (PF) 1.00 • LIFE MGMT SKILLS (LM) 0.50 * PHYSICAL ED (PE) 2.50 * FOREIGN LANGUAGE (FL) 0.00 * LANGUAGE ARTS (LA) 0.00 * SOCIAL STUDIES (SS) 0.00 * ELECTIVE (EL) 0.00 * ESE (EX) 0.00 * COMPUTER ED (CE) 0.00 * CREDITS, CUMULATIVE: 25.00 * * * GPA QTY PTS GPA QTY PTS * * DISTRICT: 2.4070 0.00 STATE: 2.3400 0.00 * ******************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** ++++++ +++ +++ ++t+++++t++++t+ +++4++++++++ + ++++ ++ +CERTIFIED BY + + + +SIGNATURE: �+ + +DATE : +\ + + + + + + + + + +t + + ++ ++ + + + ++ + ++ 4444 + + + + + + + + ++ + + ++++ (305) 666 -5871 DIPLOMA -DATE: 05/31/2007 - TYPE: 4 -YR STANDARD HIGH SCHOOL DIPLOMA VOCATIONAL PROGRAM COMPLETION STATUS - NUMBER: 8200330 Computer and Busines TERMINATION: IN PROGRESS COMPLETED: VOCATIONAL PROGRAM COMPLETION STATUS - NUMBER: 8601100 Materials and Proces TERMINATION: IN PROGRESS COMPLETED: DISTRICT CLASS RANK- EFFECTIVE DATE: 02/07/2007 CLASS RANK, NUMERICAL POSITION: 340 CLASS RANK, PERCENTILE: 34 CLASS RANK, TOTAL NUMBER IN CLASS: 516 DATE PASSED ASSESSMENT TEST FOR GRADUATION PURPOSES COMMUNICATIONS: 10/2005 MATHEMATICS: 03/2005 COMMUNITY SERVICE HOURS: 999 REQUIREMENT MET: Y ---------------- ----------------- GRADE QUALITY - --- -- DEFINITION OF TERM CODES --------------------------------------- GRADE EQUIVALENT POINTS GRADE EQUIVALENT POINTS A = 90 - 100 4.00 B = 80 - 89 3.00 C = 70 - 79 2.00 D = 60 - 69 1.00 CODE DEFINITION CODE DEFINITION CODE DEFINITION CODE DEFINITION CODE DEFINITION 1 SEMESTER 1 S COMBINED SUMMER B TRIMESTER 1 E QUINMESTER 1 J SIX WEEKS 1 2 SEMESTER 2 FOR C, D, AND F WERE: SESSION C TRIMESTER 2 F QUINMESTER 2 K SIX WEEKS 2 3 ANNUAL T INTERSESSION 1* D TRIMESTER 3 G QUINMESTER 3 L SIX WEEKS 3 4 SUMMER SESSION 1 U INTERSESSION 2* 6 QUARTER 1 H QUINMESTER 4 M SIX WEEKS 4 5 SUMMER SESSION 2 V INTERSESSION 3* 7 QUARTER 2 I QUINMESTER 5 N SIX WEEKS 5 R SHORT COURSE ** W INTERSESSION 4* 8 QUARTER 3 Y YEAR OF 0 SIX WEEKS 6 X INTERSESSION 5* 9 QUARTER 4 NONENROLLMENT * ** * USED (INSTEAD OF SUMMER SCHOOL SESSIONS) WITH YEAR -ROUND SCHOOL RECORDKEEPING ** USED ONLY FOR WORKFORCE DEVELOPMENT EDUCATION (ADULT GENERAL AND POSTSECONDARY VOCATIONAL EDUCATION) * ** USED ONLY FOR REPORTING STUDENTS WHO HAVE WITHDRAWN BETWEEN SCHOOL YEARS STATE GRADING SCALE FOR HIGH SCHOOL STUDENTS (REGARDLESS OF ENTRY DATE) EFFECTIVE SCHOOL YEAR 1997 -1998 GRADING SCALE, EFFECTIVE 07/01/20.01 GRADE QUALITY GRADE QUALITY GRADE QUALITY GRADE EQUIVALENT POINTS GRADE EQUIVALENT POINTS GRADE EQUIVALENT POINTS A = 90 - 100 4.00 B = 80 - 89 3.00 C = 70 - 79 2.00 D = 60 - 69 1.00 F = 0 - 59 0.00 GRADING SCALE, PRIOR TO 07/01/2001 GRADE QUALITY GRADE QUALITY GRADE QUALITY GRADE EQUIVALENT POINTS GRADE EQUIVALENT POINTS GRADE EQUIVALENT POINTS A = 94 - 100 4.00 B = 85 - 93 3.00 C = 77 - 84 2.00 D = 70 - 76 1.00 F = 0 - 69 0.00 NOTE: FROM THE 1987 -1988 THROUGH THE 1996 -1997 SCHOOL YEARS, FOR STUDENTS ENTERING HIGH SCHOOL DURING THESE YEARS, THE GRADE EQUIVALENTS FOR C, D, AND F WERE: C = 75-84, D = 65 -74, AND F = 0 -64; QUALITY POINTS AND ALL OTHER GRADES WERE THE SAME AS THOSE SHOWN IN THE IMMEDIATELY PRECEDING STATE GRADING SCALE. -------- ---------- ------------- - - - - - -- STATE DEFINED COURSE FLAGS -------------------------------------- E= ACADEMIC SCHOLAR- ELECTIVE R= ACADEMIC SCHOLAR- REQUIREMENT 9 =NINTH GRADER G= GIFTED H= HONORS N =NO CREDIT I= INCLUDE IN GPA X= EXCLUDE FROM GPA W= EXCLUDE FROM STATE GPA P= COURSE IS IN PROGRESS S= CREDIT AWARDED BY SLEP EXAM T= TRANSFERRED COURSE VOCATIONAL SUBSTITUTION COURSES- & =JROTC AIR FC SUB FOR LIFE MGMT S= JOURNALISM SUB FOR PRAC ARTS O =JROTC SUB FOR PRACTICAL ARTS 1 =COMP ED SUB FOR PRACTICAL ARTS 2 =SUB FOR BUS EN I 1001440 3 =SUB FOR BUS EN I 1001440 /II 1001450 4 =SUB FOR MA I 1205540 5 =SUB FOR MA I 1205380/11 1205390 6 =SUB FOR GEN SCI 2002310 7 =SUB FOR ANAT PHYSIO 2000350 8 =SUB FOR PRE ALGEBRA 1200300 A =JROTC CST GO SUB FOR SCIENCE F =JROTC AIR FC SUB FOR SCIENCE K =JROTC NAVY SUB FOR SCIENCE O =JROTC ARMY SUB FOR LIFE MGMT Q =JROTC MARINE SUB FOR LIFE MGMT a =SUB FOR BID TECH 2000430 # =SUB FOR ENV SCI 2001340 % =SUB FOR PHY SCI 2003310 *= SUBSTITUTE FOR COURSE SPECIFIED ON FOLLOWING LINE ON COURSE LIST ELL INSTRUCTION - M =HOME LANGUAGE INSTRUCTION D =ESOL INSTRUCTION ® • 0 • • B =HOME LANGUAGE & /OR ESOL INSTRUCTION (ELEMENTARY SELF - CONTAINED) TO - DISTRICT: 13 DADE SCHOOL: 7721 COMMENTS FILE: SRTS12IS GRADE LEVEL: 12 PREPARED DATE: 08/25/2008 CURRENT DISTRICT: 13 DADE PAGE 3 FL STUDENT ID: 592782829X SSN: 592 -78 -2829 CURRENT SCHOOL: 7721 SOUTH MIAMI SENIOR HIGH LEGAL NAME: BAPTISTE, MICHAEL ANDRE (305) 666 -5871 ------- -- --- --- --- - - - - -- GENERAL COMMENTS ------------------------------------------- * LOCAL COURSE FLAGS ---------------------- ---- _ - - - - -- - ----------------------- C = COMPUTER LIT O PREVIOUS ATTEMPTED Z TRANSFER CREDITS L = DCPS LOCAL CREDIT U = BELOW GRADE LEVEL Y = LOCAL HONORS ONLY _ _ _ -- LOCAL TERM FLAGS ------------------------ 1 = SEMESTER 1 - SEMESTER 2 3 = ANNUAL 4 = SUMMER SESSION ---------------------------------------------------------------------------- ONE SEMESTER IS EQUIVALENT TO 1/2 CARNEGIE UNIT. TWO CARNEGIE SEMESTERS ARE EQUIVALENT TO 1 CARNEGIE UNIT. MIAMI -DADE COUNTY PUBLIC HIGH SCHOOLS ARE ACCREDITED BY THE SOUTHERN ASSOCIATION OF COLLEGES AND SCHOOLS. RANK IN CLASS IS DETERMINED BY A TOTAL GRADE POINT AVERAGE AFTER THE ADDITION OF BONUS POINTS FOR THOSE COURSES DESIGNATED AS HONORS, ADVANCED PLACEMENT, PRE - INTERNATIONAL BACCALAUREATE, OR INTERNATIONAL BACCALAUREATE COURSES. THIS INFORMATION MAY NOT BE RELEASED TO A THIRD PARTY UNLESS APPROPRIATE AUTHORIZATION IS OBTAINED. GPA IS CALCULATED AT THE END OF THE FIRST .SEMESTER OF GRADE 12. 0 0 0 0 • • . H� H� +H,�q %7 H Hy w' i let L� w rd f� AW .� y 9 Id c� twt 4ta 97 5 ♦ 1.�+ t1k tm AM ti's � M tR t?w S tp 5 ♦ 1.�+ t1k tm tp M tR t?w S tp tA Az ?jyy�j� ♦ 1.�+ t1k M tR t?w S tp a Lao, r Na ghborhaod a Great Place try Live Work and Play' To: Honorable Chair and SMCRA Board Members From: Stephen SMCRA Date: September 8, 2008 ITEM No. 10 MULTI- FAMILYREMB GRANT (CLARINGTOA9 A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO HOUSING REHABILITATION; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE MULTI - FAMILY REHABILITATION GRANT FUNDING IN THE AMOUNT OF $2,500 TO ROBERT AND THELMA CLARINGTON TO ASSIST IN THE INSTALLATION OF A HANDICAP ACCESSIBLE BATHROOM AT 6118 SW 68TH STREET, UNIT #50 AND CHARGING THE TOTAL AMOUNT TO ACCOUNT NO. 610 - 1110 - 553 -99 -30 (RESIDENTIAL REHABILITATION /MULTI- FAMILY GRANT ACCOUNT); AND PROVIDING AND EFFECTIVE DATE. BACKGROUND Included in the FY 07/08 Budget is specific line item funding for the SMCRA Multi- Family Rehabilitation Program. Based on the Board's direction, the program has been revised to assist elderly, income challenged SMCRA residents. Staff recently received a multi - family grant application from Mr. and Mrs. Robert Clarington. The Carington's are an elderly couple currently residing in the Lee Park Condominium Complex. Their grant request is for a grant award in the total amount of $2,500 to repair the existing install handicap accessible bathroom fixtures. Attached as Exhibit A, is a checklist of program requirements which have been substantially met by the applicant. Three individual cost repair estimates have been provided as Exhibits B, C and D. Based on the estimates received, the estimate from A.L. Jackson Superior Home Improvements appears to be the most comprehensive and cost effective. Approval of the attached resolution shall authorize the SMCRA Director to disburse funding in the amount of $2,500 to Mr. and Mrs. Robert Clarington to obtain handicap accessible bathroom repairs. RECOMMENDATION Staff recommends approval of the attached resolution authorizing the SMCRA Director to disburse grant funding in the total amount of $2,500 to Mr. and Mrs. Robert Clarington to obtain handicap accessible bathroom repairs to housing unit located at 6118 SW 68th Street, Unit # 15. Attachments: Program Requirement Checklist Grant Application and Ancillary Documents Home Improvement Estimates (3) Draft Grant Program Agreements SD/MCGRUFF \PLANNING \CRA\Multi - Family Rehabilatation Grant Award.doc I RESOLUTION NO. 2 3 A RESOLUTION OF THE CITY OF SOUTH MIAMI 4 COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) 5 RELATING TO HOUSING REHABILITATION; 6 AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE 7 MULTI- FAMILY REHABILITATION GRANT FUNDING IN 8 THE AMOUNT OF $2,500 TO ROBERT AND THELMA 9 CLARINGTON TO ASSIST IN THE INSTALLATION OF A 10 HANDICAP ACCESSIBLE BATHROOM AT 6118 SW 68TH 11 STREET, UNIT #50 AND CHARGING THE TOTAL 12 AMOUNT TO ACCOUNT NO. 610 - 1110 - 553 -99 -30 13 (RESIDENTIAL REHABILITATION /MULTI- FAMILY 14 GRANT ACCOUNT); AND PROVIDING AND EFFECTIVE 15 -DATE. 16 17 WHEREAS, included in the FY 07/08 Budget is specific line item 18 funding for the SMCRA Multi - Family Rehabilitation Program which based on 19 the Board's direction has been revised to assist elderly, income challenged 20 SMCRA residents; and 21 22 WHEREAS, staff recently received a multi - family grant application from 23 Mr.. and Mrs. Robert Clarington who are an elderly couple currently residing in 24 the Lee Park Condominium Complex and are requesting a total grant award of 25 $2,500 to repair the existing install handicap accessible bathroom fixtures; and 26 27 WHEREAS, based on an program eligibility checklist checklist, it has 28 been determined that the Clarington's have substantially met all of the 29 established program requirements; and 30 31 WHEREAS, the SMCRA Board desires to assist elderly, income 32 challenged residents with functional related home repairs to improve the quality 33 of life for SMCRA residents; and 34 35 NOW THEREFORE BE IT RESOLVED BY THE SOUTH MIAMI 36 COMMUNITY REDEVELOPMENT AGENCY; 37 38 39 Section 1. The South Miami Community Redevelopment Board 40 authorizes the SMCRA Director to disburse Multi - Family Rehabilitation grant 41 funding in the total amount of $2,500 to repair the existing bathroom located at 42 6118 SW 68th Street, Unit # 15 and charging the total amount to Account No' 1110 - 553 -99 -30 (Residential Rehabilitation/Multi- Family Grant Account). 1 2 3 4 5 6 7 q8 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Following funding disbursement, the remaining balance in Account No. 610 -1110- 553-99-30 shall be $10,000. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this ATTEST: City of South Miami Community Redevelopment Agency Clerk W11 EMU] UITISTIMI Eve A. Boutsis, Office of General Counsel Nagin Gallop & Figueredo, P.A Page 2 of 2 day of September, 2008. APPROVED: Chairperson Horace Feliu Board Vote: Chairperson Feliu: Vice Chairperson Beasley: Board Member Palmer: Board Member Wiscombe: Board Member Beckman: Board Member R Williams: Board Member L. Williams: 'IVe 2001 Making our Neighborhood a Great Place to Live, Work and Noy' EXHIBIT A SINGLE - FAMILY RESIDENTIAL REHABILITATION PROGRAM (Grant Eligibility Checklist) Applicant: Mr. and Mrs. Robert Clarington Program Eligibility Criteria Age 65 Years or Older Annual Income of $21,244 or Less Health and or Safety Related Improvements Eligible Functional Home Improvements ❑ Improvements Correct Code Infractions Required Program Documentation Completed Application Form Letter of Intent Valid Photo Identification Income Verification Statement Miami -Dade County Tax Notice Cost Estimates From At Least Two Firms Photographs of Existing Conditions - ^`,t� Community Redevelopment Agency (CRA) 6130 ��- ••±i+�•�o Sunset Drive, South Miami, Florida 33143 1927 Telephone: (305) 668 -7236 Telefacsimile: (305) 668 -7356 Multifamily Rehabilitation Program J L^ 3 1 r,n n 0" L �, Application Form .... NAME OF APPLICANT: � . rJ —j 0 v f 1 PHONE #: 10S_ 14 3 FAX #.- PROPERTY ADDRESS: j) $ �, U , � M �' L A, 11 = LEGAL DESCRIPTION: LOT(S) BLOCK SUBDIVISION NAME OF PROPERTY OWNER: PHONE FAX #: OWNER'S ADDRESS: AGENT (e.g. attorney, architect, engineer. or contractor) PHONE #: FAX #: AGENT'S ADDRESS: DESCRIPTION OF MDL TIF AMIL Y REHABILITATION PROJECT: � v Q , ors 0� 10 1 a)&r'l� SUBMITTED MATERIALS. PLEASE CHECK ALL THAT APPLY: ,-Letter of intent Proof of ownership or letter from owner _ Current survey (if required by City Code _ Site Plan (if required by City Code) _ Contractors' Price Estimates (estimates from a minimum of three firms shall be provided.) T.etter from owner statine commitment to non - eviction and rent stabilization req The undersigned has read this completed application and represents that the information and all submitted materials are true and correct to the best of the applicant's knowledge and belief. Applicant's Signature and title OFFICE USE ONLY: Date Filed Date or CRA Board Meeting. _ Date of CRA Advisory Board Meeting Date 1(4 e n P ncc-l—�,Ssi .rs � II -�- k� 1'£E -(-fDa zk Condominium 6110 S.CW. 68tk cSt,,r,t (P0. Box 431328 ,South o -Aami, l7fo uda 33143 (3o5) 665 76221 gax - 666 -3856P EmaiL. P ' LpaJ 6110 @ aoL.eom AUGUST 25,2008 TO: CITY OF SOUTH MIAMI CRA FROM: JEAN LARKIN- SCOTT,SITE- MANAGER RE: ROBERT /THELMA CLARINGTON 6118 SW. 68th STREET- UNIT#50 SOUTH MIAMI,FLORIDA 33143 MR.& MRS. CLARINGTON, LONG TIME RESIDENT OF LEE PARK CONDOMINIUM. BOTH ARE ELDERLY AND DISABLED. THEY ARE IN NEED OF BATHROOM REPAIRS, THIS GRANT WILL HELP THEM. THEY PAY THE ASSOCIATION FEES /WATER BILL IN A TIMELY MANNER. ANY QUESTIONS YOU MAY CALL ME AT 305 - 665 -6221. REPAIR ESTIMATES *A. L. JACKSON SUPERIOR HOME IMPROVEMENTS* CELL 305 - 905- 7083.OFFICE 305 - 254- 2080•FAX 305 - 254 -9610 vRnPn54L SUBMITTED TO: wnRK To BE PERFOMED AT: DATE OF PLANS 10127e' 4W�"L! WE HEREBY PROPOSE TfO�PERFORM THE LT, NECESSARY FOR THE COMPLETION OF o�t�rJau, ai y �a4 S � liv ! l ► /ytak/G!% � u n tit�!r1 � All Material is guaranteed to be as specked, and the above work to be performed in accordance with the drawings and /or specifications submitted for above work, and completed in a substantial workmanlike manner for the sum of Dollars �$ r� �S with payments to be made as follows: DEPOSIT % 24 HRS BEFORE JOB STARTS BALANCE �� % 24 HRS BEFORE JOB ENDS Any alteration or deviation from above specifications Respectfully submitted involving extra costs will be executed only upon written order, and will became an extra charge over and above n the estimate. All agreements contingent upon strikes, Per J�J accidents, or delays are beyond our control. Note this proposal may be withdrawn by us if not accepted within 10 days ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payments will be made as outlined above. Signature Date Signature josemanuntal@hotmail-com ays*w. if CASn ELLA 12020SW 119ST MIAMI -FL 33186 Bill To: Robert-Thelma Clarington. 6118sw 68st miami-fl 33143 305-3432863 305-9843212 F Estimate -- -- �7- . Estimate 0. 502 Date: 8/20/2008 Page 1 of2 UM MI fauce tt 1.00 $25.00 $25.00 b and shower knob LOC $42.00 $42.00 vanity and top white color 24" 1.00 $80.00 $80.00 toilet glacier white color 1.00 $130.00 $130.00 bathtub white color right side 1.00 $150.00 $150.00 tile 16x16 or 12x12 optional color 100 sq ft 100.00 $1.00 $100.00 bullnose 2x6 optional color 16pc 16.0 $2.0 0 $37-00 mastik 440 Itank 1.0 45.00 $45.00 thinset white color 1.00 $7.00 $7.00 grout optional color I bag 1.00 $11.00 $11.00 Shower handicapped bar 2 100 $55.00 $110.00 remove and change bathtub incl. plumbing job 1.00 $380.004 $380.00 Page 1 of2 dde M q 1, ��I I .......... Mr, poW 4 .� nip ON ueq_ I MORRIS Rate ®R , remove and install vanity and accessorys 1.00 $250.00 $250.00 remove and install toilet seat 1.00 $180.00 $180.00 nstall handicapped bars 2.00 $25.00 $50.00 install shower knob 1.0 $150.0 0 $150.00 install wall the and floor tile 1.00 $600.00 $600.00 Indicates non-taxable item Subtotal $2,342.00 Tax (7,001/6) $163.94 Total $2,505.94 Page 2 of 2 09/29/20013 11':03 30559357-f E. CUMMINGS HOME IMPROVEMENT CORP. DIBIA cuMMINGS KITCHEN & BATH For Firis Cabinetry & Interior Romodaling 9330 MW 13 St, Miami, F1 33172 1! __ 7 ph. pas) 503-8"6 - Fx. (303) $534776 TEATF 'm1l S Joe KAM : qTgtffT LQ Lee faltv- LA DATS OF;)L&.W �-i jog PHONE LF 'A);,, haroby.-IvrrM and elf 'm;0401 H, va. .......... .......... -Pon �o .... . ... ..... is All r-H=_ W.L lozi- 14 on, Dollars ($ ra t7 1i Payrnew n mwtvuk! as t• mi ,t*p(,.c.!tH An wv+* tw convletel in a wc6"ftlke IIUthC ff.' ordv"fwft.M lbtivt 400MOM Moritle, *vnvding Ic O?md;rd "Mir Am FAW gigue re in.,rgpng ads :.-ous wN r, aqrqifL'. orb Ivar. N'tar, xcmm ap: WRI bcov"n.e an evs yvj 3r.vo t.ir P.5.1 Q A4 AiOpffl UPW Sims ArrIdents an f.. tomno Oro Oler necessary Inarivu Now T.,it p Topiral Fraytm Wj"rpWn qm%qrpi!iOR� invitene-t by us if na g=eD!Lo within D," q, til I t-p I-,f fPrii of.urd — I rw above ofiecs. spu-Aiw"" st,4 co ,:jtcis we howeby anrwp-.*d. You are authorized to db as 6L'f'l"ij qWiJe. Signature P810 of Acrspdancp ...... Slpatute__ GRANT AGREEMENT SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY GRANT PROGRAM AGREEMENT FOR. MULTI - FAMILY REHABILITATION THIS GRANT AGREEMENT is entered into this 8 day of September, 2008 between the SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY (Agency), and Elaine Butler of 5975 SW 69 St Miami, Florida 33143 (Grantee), (the Parties). WITNESSETH: WHEREAS, the Agency has budgeted funds to provide grants benefiting applicants who rehabilitate single- family property in the Agency's redevelopment area; and WHEREAS, the Grantee will perform the services required under the Agency's program. NOW, THEREFORE, the Parties agree as follows: ARTICLE I SCOPE OF SERVICES The Grantee shall provide the rehabilitation of muti - family property as shall be approved by the City of South Miami's building official, and as attached in the Scope of Services labeled Exhibit "I." ARTICLE II CONDITION OF SERVICES The Grantee agrees to the following: a) The rehabilitation shall benefit very low, low, or moderate income City of South Miami residents. b) Maintain records including, but not be limited to, the following: 1. Information identifying household income, head of household, ethnicity, race and gender, to the extent allowed by law; 2. Other documentation required by the Agency. C) The Grantee shall not, for a period of three (3) years from the execution of this agreement, rent or otherwise convey the property or any portion of the property. d) Allow the Agency and/or City of South Miami officials on the premises and give access to inspect the site and building for code violations. This right may be exercised at any time, upon reasonable notice of not less than forty -eight (48) hours, except in an emergency. e) The Grantee shall, to the extent permitted by law, allow all necessary personal and financial background investigations to be conducted by the Agency. f) The Grantee shall not use the Premises, or any portion, or permit the same to be used for any illegal, immoral or improper purposes, nor to make, or permit to be made, any disturbance, noise or annoyance whatsoever detrimental to the premises or the comfort and.peace of the inhabitants of the vicinity of the demised premises. Any violation of this provision within three (3) years from the execution of this Agreement shall result in the entire grant being repaid by the Grantee to the Agency. ARTICLE III TERM OF AGREEMENT This Agreement shall be deemed effective upon execution by both parties, and shall terminate on Three (3) years from September 8, 2008. A schedule of completion regarding all exterior and interior improvements is attached as Exhibit "2." ARTICLE IV AMOUNT OF GRANT The Agency shall award the Grantee an amount not to exceed $2,500.00 Dollars. Payment shall be made by providing 50% of the total grant amount within forty-five (45) days of the execution of all necessary documents, including this Agreement, and the remaining 50% within 14 days of all required certificates and approvals from any governmental entity of the rehabilitation work and submittal of proof of expenditures. Never shall the amount of the grant exceed the cost of the expenditures relating to the rehabilitation. ARTICLE V DEFAULT For purposes of this Agreement (and the documents referenced or incorporated), a default shall include without limitation the following acts or events of the Grantee, its agents and employees, as applicable and as further detailed below: (1) Failure to comply with applicable federal, state and local regulations and laws. (2) Breach regarding any of the terms and conditions of this Agreement. 2 In the event of a breach, the Agency shall receive back the Grant amount and may exercise any and all rights including the rights to bring any and all legal and/or equitable actions in Miami -Dade County, Florida, in order to enforce the Agency's right and remedies against the Grantee. The Agency shall be entitled to recover all costs of such actions including a reasonable attorney's fee, at trial and appellate levels, to the extent allowed by law. ARTICLE VI AMENDMENTS Any alterations, variations, modifications or waivers or provisions of this Agreement shall only be valid when they have been reduced to writing, duly approved and signed by both parties, and attached to the original of this Agreement. This Agreement contains all the terms and conditions agreed upon by the parties. No other agreement, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or bind any of the parties. ARTICLE VII TERMINATION It is expressly understood and agreed that in the event of curtailment or non - availability of Grant funds, this Agreement will terminate effective as of the time that it is determined by the Agency that funds are no longer available. In the event of such determination, the Grantee agrees that it will not look to nor seek to hold liable the Agency for the further performance of this Agreement and the Parties shall be released from further liability each to the other under the terms of this Agreement. ARTICLE VIII INDEMNIFICATION The Grantee shall defend, indemnify and hold harmless the Agency, its officers, employees and agents, against any claims, suits, actions, damages, proceedings, liabilities and costs (including attorney's fees) arising from or in connection with this Agreement or any contracts the Grantee may enter into with third parties pursuant to this Agreement. The Grantee shall pay all claims and losses of any nature, and shall defend all suits, on behalf of the Agency, its officers, employees or agents when applicable and shall pay all costs and judgments which may issue. ARTICLE IX AUDIT AND INSPECTIONS At any time during normal business hours and as often as the Agency may deem necessary, there shall be made available to the Agency the right to audit and examine all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to matters covered by this Agreement. It is further understood that all records and supporting documents pertaining to this Agreement shall be kept for a minimum period of three (3) years from the date of expiration of this Agreement and shall be to the extent required by law, be public records available for inspection and copying. If any litigation, claim, negotiation, audit or other action involving the records has been started before the expiration of the three year period, the records must be retained until completion of the action and resolution of all issues which arise. If during the course of an audit, the Agency determines that any payments made to the Grantee do not constitute an allowable expenditure, the Agency will have the right to deduct/reduce those amounts from their related invoices. The Grantee must maintain records necessary to document compliance with the provisions of the Agreement. ARTICLE X NOTICES It is understood and agreed between the parties that all notices which may arise in connection with this Agreement shall be considered sufficient when made in writing and mailed or delivered to the appropriate address:. If to the Agency: South Miami Community Redevelopment Agency 6130 Sunset Drive South Miami, FL 33143 Attn: Executive Director Grantee: ARTICLE XI SUBCONTRACTS The Grantee agrees that no assignment or subcontract will be made in connection with this Agreement without the express written consent of the Agency. ARTICLE XII SEVERABILITY OF PROVISIONS If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be affected thereby if such remainder would then continue to conform to the terms and requirements of applicable law. ARTICLE XIII PROJECT PUBLICITY The Grantee agrees that any news release or other type of publicity pertaining to the Program must recognize the Agency as an entity which provided funds for the project. [The rest of this page is intentionally left blank.] ARTICLE XV LIMITATION OF LIABILITY The Agency desires to .enter into this Agreement only if in so doing the Agency can place a limit on the Agency's liability for any cause of action arising out of the Agreement, so that its liability will never exceed the agreed sum of $2,500.00 Dollars Grantee expresses its willingness to enter into this Agreement with Grantee's recovery from the Agency for any action or claim arising from this Agreement to be limited to $2,500.00 Dollars. Payments under the Agreement shall be set -offs against any award of damages against the Agency. Accordingly, and notwithstanding any other term or condition of this Agreement, Grantee agrees that the Agency shall not be liable to Grantee for damages in an amount excess of $ 2,500.00 Dollars, for any action or claim of the Grantee or any third party arising out of this Agreement. Nothing contained in this paragraph or elsewhere in this Agreement is in any way intended to be a waiver of the limitation placed upon Agency's liability as set forth in' Chapter 768, Florida Statutes. Additionally, the Agency does not waive sovereign immunity, and no claim or award against the Agency shall include attorney's fees, investigative costs or prejudgment interest. IN WITNESS WHEREOF, the parties have executed this Agreement by their respective proper officers duly authorized the day and year first above written. ATTEST ATTEST Secretary APPROVED AS TO FORM General Counsel 6 GRANTEE By: Title: SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY Executive Director MORTGAGE AGREEMENT CITY OF SOUTH MIAMI COMMUNTIY REDEVELOPMENT AGENCY MULTI- FAMILY REHABILITATION PROGRAM MORTGAGE This Mortgage made on the. 8`nday of September, 2008, between Mr. Robert & Thelma Clarington , Married couple, hereinafter called the Mortgagor, residing at 6118 SW 68"' Street, Miami Florida and the City of South Miami Community Redevelopment Agency (Mortgagee). WITNESSETH: WHEREAS, the Mortgagor desires to secure the payment of an indebtedness in the principal amount of Two Thousand Five Hundred ($2,500.00) with interest payable in accordance with a Promissory Note bearing even date with this Mortgage which is attached as "Schedule A" and made a part of this Mortgage, and all other indebtedness which the Mortgagor is obligated to pay to the Mortgagee pursuant to the provisions of the Note of this Mortgage, hereby grants, conveys and mortgages to the Mortgagee the parcel of land situated in Miami -Dade County, Florida and described as follows: LEE PARK CONDO UNIT 50 BLDG 9 UNDIV 1.05483% INT IN COMMON ELEMENTS OFF REC 18758 -611 OR 18770 -2877 0899 TOGETHER with all appurtenances and all the estate and rights of the Mortgagor in and to such property or in any way appertaining, all buildings and other structures attached to, or used in or in the operation of, any such land, buildings or structures which are necessary to the complete use and occupancy of such buildings or structures for the purposes for which they were or are to be erected or installed, including but not limited to all heating, plumbing, bathroom, lighting, cooking, laundry, ventilating, refrigerating, incinerating and air - conditioning equipment and fixtures, and all replacements and additions, whether or not the same are or shall be attached to such land, buildings or structures in any manner. TOGETHER with any and all awards made for the taking of the mortgaged property, or any part thereof (including any easement) by the exercise of the power of eminent domain, including any award for change of grade of any street or other roadway, which awards are assigned to the Mortgagee and are deemed a part of the mortgaged property, and the Mortgagee is authorized to collect and receive the proceeds of such awards, to give the proper receipts and acquittance, and to apply the same toward the payment of the indebtedness secured by this Mortgage, notwithstanding the fact that the amount owing may not then be due and payable; and the Mortgagor agrees, upon request by the Mortgagee, to make, execute and deliver any and all assignments and other instruments sufficient for the purpose of assigning each such award to the Mortgagee, free, clear and discharged of any encumbrances or any kind and nature; and TOGETHER with all right, title and interest of the Mortgagor in and to the land lying in the streets and roads in front of and adjoining the above described land (all the above described land, buildings, other structures, fixtures, articles of personal property, awards and other rights and interests being collectively call the "Mortgaged Property"). TO HAVE AND TO HOLD the Mortgaged Property and every part unto the Mortgagee, its successors and assigns forever for the purpose and uses set forth. The Mortgagor further covenants and agrees with the Mortgagee, as follows: 1. The Mortgagor will promptly pay the principal of and interest on the indebtedness evidenced by the Note, and all other charges and indebtedness provided in the Note and in this Mortgage, at the times and in the manner provided in the Note and in this Mortgage. 2. The Mortgagor will pay when due all ground rents, if any, and all taxes, assessments, waiver rates and other governmental charges, fines, and impositions of every kind and nature imposed on the mortgaged property or any part, and will pay when due every amount of indebtedness secured by any lien to which the lien of this Mortgage is expressly subject. 3. This Mortgage and the Note were executed and delivered to secure moneys advanced in full to the Mortgagor by the Mortgagee as or on account of a loan evidenced by the Note, for the purpose(s) described or referred to in the City of South Miami Community Redevelopment Agency Residential Rehabilitation Program dated-March 5, 2001, to or on the mortgaged Property, and for such other purpose, if any. 4. No building or other structure or improvement, fixture, or personal property managed shall be removed or demolished without the prior written consent of the Mortgagee. The Mortgagor will not make, permit or suffer any alteration of or addition to any building or other structure or improvement to be erected or installed upon the mortgaged property or any part, nor will the Mortgagor use, or permit or suffer the use of any of the mortgaged property for any purpose other than the purpose or purposes for which the same is now intended to be used, without the prior written consent of the Mortgagee. The Mortgagor will maintain the mortgaged property in good condition and state of repair and will not suffer or permit any waste to any part and will promptly and with all the requirements of federal, state and local governments, or of any departments, divisions or bureaus, pertaining to such property. 5. The Mortgagor will not voluntarily create, or permit or suffer to be created or to exist, on or against the mortgaged property, or any part, any lien superior to the lien of this Mortgage, exclusive of the lien or liens, if any, to which this Mortgage is expressly subject, as set forth in the granting clause above, and will keep and maintain the same from the claims of all parties supplying labor or materials which will enter into the construction or installation of improvements. This Mortgage shall have priority over all other encumbrances except a purchase money first mortgage. 6. a) The Mortgagor will keep all buildings, other structures and improvements, including equipment, now existing or which may be erected or installed on the land mortgaged, insured against loss by fire and other hazards, casualties and contingencies, in such amounts and manner, and for such periods, all as may be required from time to time by the Mortgagee. Unless otherwise required by the Mortgagee, all insurance shall be effected by Standard Fire and Extended Coverage Insurance policies, in amounts not less than necessary to comply with the coinsurance clause percentage of the value applicable to the location and character of the property to be covered. All such insurance shall be carried in companies approved by the Mortgagee and applicable to the location and character of the property to be covered. All such insurance shall be carried in companies approved by the Mortgagee and all policies shall be in such form and shall have attached loss payable clauses in favor of the Mortgagee and any other parties as shall be satisfactory to the Mortgagee. All policies and attachments shall be delivered promptly to the Mortgagee unless they are required to be delivered to the holder of a lien of a mortgage or similar instrument to which this Mortgage is expressly subject, in which latter event, certificates, satisfactory to the Mortgagee, shall be delivered promptly to the Mortgagee. The Mortgagor will pay promptly when due, as provided, any and all premiums on such insurance, and in every case in which payment is not made from the deposits required by this Mortgage, promptly submit to the Mortgagee for examination receipts or other evidence of such payment as shall be satisfactory to the Mortgagee. The Mortgagee may obtain and pay the premium on (but shall be under no obligation to do so) every kind of insurance required if the amount of such premium has not been deposited as required by this Mortgage, in which event the Mortgagor will pay the Mortgagee every premium so paid by the Mortgagee. b) In the event of loss or damage to the mortgage property, the Mortgagor will give to the Mortgagee immediate notice by mail, and the Mortgagee may make and file proof of loss if not made otherwise promptly by or on behalf of the Mortgagor. Each insurance company issuing any such policy is hereby authorized and directed to make payment for such loss to the Mortgagor and the Mortgagee jointly, unless the amount of loss is payable first to the lienholder under a mortgage or similar instrument to which this Mortgage is expressly subject; and the insurance proceeds, or any part, if received by the Mortgagee, may be applied by the Mortgagee, at its option, either in reduction of the indebtedness secured, or to the restoration or repair of the mortgaged property in extinguishment of such indebtedness, all right, title and interest of the Mortgagor in and to every such insurance policy then in enforce, subject to the rights and interest of the holder of any such prior lien, shall pass to the grantee acquiring title to the mortgaged property together with such policy and appropriate assignment of such right, title, and interest which shall be made by the Mortgagor. 7. The Improvements and all plans and specifications shall comply with any and all applicable municipal, county, state and federal ordinances, regulations and rules made or promulgated by lawful authority, and upon their completion, shall comply with the rules of the Board of Fire Underwriters having jurisdiction. 8. Upon any failure by the Mortgagor to comply with or perform any of the terms, covenants or conditions of the Mortgage requiring the payment of any amount of money by the Mortgagor, other than the principal amount of the loan evidenced by the Note, interest and other charges, as provided in the Note, the Mortgagee may at its option make such payment. Every payment so made by the Mortgagee (including reasonable attorney's fees incurred), with interest thereon from date of such payment, at the rate of four percent (4 %) per annum, except any payment for which a different rate of interest is specified herein, shall be payable by the Mortgagor to the Mortgagee on demand and shall be secured by this Mortgage. This Mortgage with respect to any such amount and the interest thereon shall constitute a lien on the mortgaged property prior to any other lien attaching or accruing subsequent to the lien of this Mortgage. 9. The Mortgagee, by any of its agents or representatives, shall have the right to inspect the mortgaged property from time to time at any reasonable hour of the day. Should the mortgaged property at any time require inspection, repair, care or attention of any kind or nature not provided by the Mortgagor as determined by the Mortgagee in its sole discretion, the Mortgagee may, after notice to the Mortgagor, enter or cause entry to be made upon the mortgaged property and inspect, repair, protect, care for or maintain such property, as the Mortgagee may in its sole discretion deem necessary, and may pay all amounts of money, as the Mortgagee may in its sole discretion deem necessary. 10. The principal amount owing on the Note together with interest and all other charges, as provided in the Note, and all other amounts of money owing by the Mortgagor to the Mortgagee pursuant to and secured by this Mortgage, shall immediately become due and payable without notice or demand upon the transfer or alienation of the Mortgaged Property to another person other than the Mortgagor, except is such transfer is to the surviving spouse, appointment of a receiver or liquidator, whether voluntary or involuntarily, for the Mortgagor or any of the property of the Mortgagor, or upon the filing of a petition by or against the Mortgagor under the provisions of any State insolvency law, or under the provisions of the Bankruptcy Act of 1898, as amended, or upon the making by the Mortgagor of an assignment for the benefit of the Mortgagor's creditors. The Mortgagee is authorized to declare, at its option, all or any part of such indebtedness immediately due and payable upon the happening of any of the following events which shall constitute a default on that Note and any other Note which this mortgage secures: a) Failure to pay the amount of any installment of principal and interest, or other charges payable on the Note which shall have become due; b) Nonperformance by the Mortgagor of any covenant, agreement, term or condition of this Mortgage, or the Note (except as otherwise provided in subdivision (a) or of any other agreement made by the Mortgagor with the Mortgagee in connection with such indebtedness, after the Mortgagor has been given due notice by the Mortgagee of such nonperformance; c) Failure of the Mortgagor to perform any covenant, agreement, term or condition in any instrument creating a lien upon the mortgaged property, or any part, which shall have priority over the lien of this Mortgage; d) The Mortgagee's discovery of the Mortgagor's failure in any application of the Mortgagor to disclose any fact deemed by the Mortgagee to be material, or of the making, or in any of the agreements entered into by the Mortgagor with the Mortgagee (including, but not limited to, the Note and this Mortgage) of any misrepresentation by, on behalf of, or for the benefit of the Mortgagor; e) The sale, lease or other transfer of any kind or nature of the mortgaged property, or any part, without the prior written consent of the Mortgagee, including the subordination of this mortgage or owner /s refinancing of the mortgage property. The Mortgagee's failure to exercise any of its rights shall not constitute a waiver. All the events in this Paragraph enumerated upon the happening of any of which the Note shall become, or may be declared to be, immediately due and payable are in this Mortgage called "events of default". I 1. The Mortgagee may from time to time cure each default under any covenant or agreement in any instrument creating a lien upon the mortgaged property, or any part which shall have priority over the lien of this Mortgage, to such extent as the Mortgagee may exclusively determine, and each amount paid, if any, by the Mortgagee to cure any such default shall be paid by the Mortgagor to the Mortgagee, and the Mortgagee shall also become subrogated to whatever rights the holder of the prior lien might have under such instrument. 12. a) After the happening of any default, the Mortgagor shall, upon demand of the Mortgagee, surrender possession of the mortgaged property to the Mortgagee, and the Mortgagee may enter such property, and let the same and collect all the rents therefrom which are due or to become due, and apply the same, after payment of all charges and expenses, on account of the indebtedness secured, and all such rents and all losses existing at the time of such default are assigned to the Mortgagee as further security for the payment of the indebtedness secured, and the Mortgagee may also dispossess, by the usual summary proceedings, any tenant defaulting in the payment of any rent to the Mortgagee. b) In the event that the Mortgagor occupies the mortgaged property or any part, the Mortgagor agrees to surrender possession after such default, such possession shall be as a tenant of the Mortgagee, and the Mortgagor shall pay in advance, upon demand by the Mortgagee, as a reasonably monthly rental for the premises occupied by the Mort gagor, an amount at least equivalent to one - twelfth the aggregate of the twelve monthly installments payable under the Note in the current calendar year, plus the actual amount of the annual ground rent, if any, taxes, assessments, water rates, other governmental charges, and insurance premiums payable in connection with the mortgaged property during such year, and upon the failure of the Mortgagor to pay such monthly rental, the Mortgagor may also be dispossessed by the usual summary proceedings applicable to tenants. This covenant shall become effective immediately upon the happening of any such default, as determined in the sole discretion of the Mortgagee, who shall give notice of such determination to the Mortgagor, and in the case of foreclosure and the appointment of a receiver of the rents, the covenant shall inure to the benefit of such receiver. 13. The Mortgagee in any action to foreclose this Mortgage shall be entitled to the appointment of a receiver without notice, as a matter of right and without regard to the value of the mortgaged property, or the solvency or insolvency of the Mortgagor or other party liable for the payment of the Note and other indebtedness secured by this Mortgage. 14. The Mortgagor, within ten (10) days upon request in person or within twenty (20) days upon request by mail, will furnish promptly a written statement in form satisfactory to the Mortgagee, signed by the Mortgagor and duly acknowledged, of the amount then owing on the Note and other indebtedness secured by this Mortgage, and whether any offsets or defenses exist against such indebtedness or any part. 15. The Mortgagor shall give immediate notice by registered or certified mail to the Mortgagee of any fire, damage or other casualty affecting the mortgaged property, or of any conveyance, transfer or change in ownership of such property, or any per• 16. Notice and demand or request may be made in writing and may be served in person or by mail. 17. In case of a foreclosure sale of the mortgaged property, it may be sold in one parcel. 18. The Mortgagor will not assign the rents, if any, in whole or in part, from the mortgaged property, or any part, without the prior written consent of the Mortgagee. 19. The Mortgagor is lawfully seized of the mortgaged property and has good right, full power and lawful authority to sell and convey the same in the manner above provided, and will warrant and defend the same to the Mortgagee forever against the lawful claims and demands of any and all parties whatsoever. 20. The Mortgagor waives the benefit of all homestead exemptions as to the debt secured by this Mortgage and as to any expenditure for insurance, taxes, levies, assessments, dues or charges incurred by the Mortgagee pursuant to any provision of this Mortgage. 21. This Mortgage and all the covenants, agreements, terms and conditions herein contained shall be binding upon and inure to the benefit of the Mortgagor and the heirs, legal representatives and assigns of the Mortgagor, and to the extend permitted by law, every subsequent owner of the mortgaged property, and shall be binding upon and inure to the benefit to the Mortgagee and its assigns. If the Mortgagor consists of two or more parties, this Mortgage shall constitute a grant and mortgage by all of them jointly and severally, and they shall be obligated jointly and severally under all these provisions and under the Note. The word "Mortgagee" shall include any person, corporation or other party who may from time to time be the holder of this Mortgage. Wherever used, the singular number shall include the plural, the plural number shall include the singular, and the use of any gender shall be applicable to all genders wherever the sense requires. IN WITNESS WHEREOF, this Mortgage has been duly signed and sealed by the Mortgagor on or as of the day and year first above written. Signed, sealed and delivered in the presence 'of- Witness (Print Name) Witness (Print Name) STATE OF FLORIDA COUNTY OF MIAMI -DADE The foregoing Mortgage was acknowledged before me this following: This instrument prepared by: [Name] Owner Owner Address: day of , 2006, by who is /are personally known to me, or who has produced the as identification and who did not take an oath. Typed/Printed Name: Title: Notary Public, State of Florida Eve Boutsis General Counsel City of South Miami Community Redevelopment Agency 6130 Sunset Drive South Miami, FL 33143 PROMISSORY NOTE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY RESIDENTIAL REHABILITATION PROGRAM PROMISSORY NOTE Schedule A AgreementNo:CRA Amount $2,500.00 Date: September 8,2008 FOR VALUE RECEIVED, the undersigned jointly and severally promises) to pay to the City of South Miami Community Redevelopment Agency (hereinafter referred to as the "Agency "), in the manner hereinafter specified, the principal sum of Two Thousand Five Hundred Dollars, payable without interest except as herein below or otherwise provided. This Promissory Note is made to evidence the loan made.to the undersigned by the Agency pursuant to the City of South Miami Community Redevelopment Agency Muti- Family Rehabilitation Program. So long as the undersigned has not provided false information in support of the application for the loan, or has not otherwise violated the City of South Miami Community Redevelopment Agency Residential Rehabilitation Program, the aforementioned principal sum shall be partially forgiven in the amount of $ 833.33 each year over a 3 year period, until fully forgiven at the conclusion of 3 years. This Note is secured by a mortgage, of even date herewith, on the real property owned and occupied by the undersigned located at 6118 SW 68 Street South Miami, Florida 33143 (the "Property "). If the undersigned fails to occupy the Property as a single family dwelling, has provided false information in support of the application for loan or has otherwise violated the City of South Miami Community Redevelopment Agency Muti- Family Rehabilitation Program, or if the Property securing this Note is sold or in any way alienated or transferred, except if such transfer is to a surviving spouse, such an event shall constitute a default, and the aforementioned principal sum shall, at the option of the holder hereof, become at once due and collectable without notice, time being of the essence, and shall bear interest from such time until paid at the rate of four percent (40) simple interest per year on the unpaid principal amount then owing. Determination that the Property is occupied by the undersigned as a single family dwelling, the alienation, transfer or sale of the Property, or the undersigned's violation of the City of South Miami Community Redevelopment Agency Multi - Family Rehabilitation Program sufficient to call for payment of this Note shall rest with the Agency and /or its designated agents and the maker shall be notified of the time and place of payment. Subordination of this Note or the Owner's refinancing of the subject Property shall also constitute default. The undersigned reserve(s) the right to repay at any time all or any part of the principal amount of this Note without the payment of penalties or premiums. If the principal amount of this Note is not paid when due, the undersigned's action shall constitute a default and the undersigned shall, at the option of the Agency, pay to the Agency the late charge of one percent per calendar month, or fraction thereof, on the amount past due and remaining unpaid. Failure of the Agency to exercise such option shall not constitute a waiver of such default. If the undersigned shall default on payment under this Note, or provide false information in support of the application for loan, or otherwise violate the City of South Miami Community Redevelopment Agency Multi- Family Rehabilitation Program, the undersigned may be subject to penalties authorized by state and local laws, codes, rules and regulations. If this Note be reduced to judgment, such judgment shall bear the statutory interest rate on judgments. If suit is instituted by the Agency to recover on this Note, the undersigned agree (s) to pay all costs of such collection including reasonable attorney's fees, at trial and appellate levels, and court costs. DEMAND, protest and notice of demand and protect are hereby waived, and the undersigned hereby waives, to the extent authorized by law, all Homestead and exemption. rights which otherwise would apply to the debt evidenced by this Note. Whenever used herein the terms "holder ", "maker" and "payee" shall be construed in the singular or plural as the context may require or admit. IN WITNESS WHEREOF, this Note has been duly executed by the undersigned as of its date. AFFIDAVIT RESIDENTIAL REHABILITATION PROGRAM AGREEMENT NUMBER: CRA BORROWER (S): Mr. Robert & Thelma Clarington PROPERTY ADDRESS: 61-18.SW 68 Street Miami, Florida 33143 AFFIDAVIT STATE OF FLORIDA COUNTY OF MIAMI -DADE BEFORE ME, the undersigned Notary Public, personally appeared Mr. Robert & Thelma Clarington who, having been duly sworn according to law, deposes and says: 1. Affiant is the owner of the real property described in Exhibit "A" attached hereto, hereinafter referred to as the "Premises" attached hereto. 2. That the South Miami Community Redevelopment Agency ( "SMCRA ") has approved Affiant's application under the Residential Rehabilitation Program for Single Family Homes and is issuing a grant to Affiant pursuant thereto. 3. Affiant states that there are no actions, proceedings, judgments, bankruptcies, liens or executions recorded among the Public Records of Dade County, Florida, or any other county in Florida or pending against Affiant in the courts of Dade County, or other courts in any other State or Federal Liens that could be recorded in the Public Records. 4. There has been no change in title to the above described Premises from that which was shown in the title evidence previously submitted by me to the SMCRA and there are no matters pending against me that could give rise to a lien that would attach to the Premises. 5.Affiant has not and hereby agrees and represents that Affront will not execute any instrument, or do any act whatsoever, that in any way would affect the title to the Premises including, but not limited to, the mortgaging or conveying the Premises or any interest in it or causing any liens to be recorded against the Premises or the Affront. 6. Affiant agrees to indemnify and save the South Miami Community Redevelopment Agency harmless from and against any loss, damage, cost, expense and outlay, including without limitation all attorneys' fees and court costs, which it may at any time sustain, incur or be exposed to by reason or in consequence of the representations made herein by Affiant. STATE OF FLORIDA) SS COUNTY OF MIAMI -DADE) I HEREBY CERTIFY -that on this day before me, an officer duly qualified to take acknowledgments, personally appeared To me known to be the persons described in and who executed the foregoing instrument and acknowledged before me that he /she /they executed the same, and who presented as identification the following: and he /she /they did take an oath. WITNESS my hand and official seal in the County and State lasts aforesaid this day of, 20_ Notary Public Printed: 2001 Making our Neighborhood a Great Piece to Live Work and Play' To: Honorable Chair and SMCRA Board Meml From: Stephen D SMCRA 0 Date: September 8, 2008 ITEM No. MULTI-FAMILY REHAB GRANT (BUTLER) A RESOLUTION OF THE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT . AGENCY ( SMCRA) RELATING TO HOUSING REHABILITATION; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE MULTI - FAMILY REHABILITATION GRANT FUNDING IN THE AMOUNT OF $2,500 TO MS. ELAINE BUTLER TO REPAIR A SUBSTANTIALLY DAMAGED BATHROOM LOCATED AT 5975 SW 69TH STREET, UNIT #92 AND CHARGING THE TOTAL AMOUNT TO ACCOUNT NO. 610 - 1110 - 553 -99 -30 (RESIDENTIAL REHABILITATIONIMULTI- FAMILY GRANT ACCOUNT); AND PROVIDING AND EFFECTIVE DATE. BACKGROUND Included in the FY 07/08 Budget is specific line item funding for the SMCRA Multi- Family Rehabilitation Program. Based on the Board's direction, the program has been revised to assist elderly, income challenged SMCRA residents. Staff recently received a multi - family grant application from Ms. Elaine Butler is a disabled resident who currently resides in the Lee Park Condominium Complex. Her grant request is for a grant funding in the total amount of $2,500 to repair a substantially damaged bathroom located at 5975 SW 69th Street, Unit #92. Attached as Exhibit A, is a checklist of program requirements which have been substantially met by the applicant. Although Ms. Butler is currently under the preferential age for the program, her disability and low income prohibit her from acquiring these necessary, functional home repairs. Three individual cost repair estimates have been provided as Exhibits B, C and D. Based on the estimates received, the estimate from A.L. Jackson Superior Home Improvements appears to be the most comprehensive and cost effective. Approval of the attached resolution shall authorize the SMCRA Director to disburse funding in the amount of $2,500 to Ms. Elaine Butler to obtain bathroom repairs. RECOMMENDATION Staff recommends approval of the attached resolution authorizing the SMCRA Director to disburse grant funding in the total amount of $2,500 to Elaine Butler to obtain bathroom repairs at housing unit located at 5975 SW 69th Street, Unit #92. Attachments: Program Requirement Checklist Grant Application and Ancillary Documents Home Improvement Estimates (3) Draft Grant Program Agreements SD/MCGRUFF \PLANNING \CRA\Multi - Family Rehabilatation Grant Award (Butler).doc I RESOLUTION NO. 2 3 A RESOLUTION OF THE CITY OF SOUTH MIAMI 4 COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) 5 RELATING TO HOUSING REHABILITATION; 6 AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE 7 MULTI- FAMILY REHABILITATION GRANT FUNDING IN 8 THE AMOUNT OF $2,500 TO MS. ELAINE BUTLER TO 9 REPAIR A SUBSTANTIALLY DAMAGED BATHROOM 10 LOCATED AT 5975 SW 69TH STREET, UNIT #92 AND 11 CHARGING THE TOTAL AMOUNT TO ACCOUNT NO. 610- 12 1110 - 553 -99 -30 (RESIDENTIAL REHABILITATION/MULTI- 13 FAMILY GRANT ACCOUNT); AND PROVIDING AND 14 EFFECTIVE DATE. 15 16 WHEREAS, included in the FY 07/08 Budget is specific line item 17 funding for the SMCRA Multi- Family Rehabilitation Program which based on 18 the Board's direction has been revised to assist elderly, income challenged 19 SMCRA residents; and 20 21 WHEREAS, staff recently received a multi - family grant application from 22 Ms. Elaine Butler who is a low income, disabled individual currently residing in 23 the Lee Park Condominium Complex and has requested a total grant award of 24 $2,500 to repair a substantially damaged bathroom located at 5975 SW 69' 25 Street, Unit #92; and 26 27 WHEREAS, based on an program eligibility checklist, it has been 28 determined that Ms. Butler has substantially met all of the established program 29 requirements; and 30 31 WHEREAS, although Ms. Butler is currently under the preferential age 32 for the program, her disability and low income prohibit her from acquiring these 33 necessary, functional home repairs; and 34 35 WHEREAS, the SMCRA Board desires to assist elderly, income 36 chhllenged residents with functional related home repairs to improve the quality 37 of life for SMCRA residents; and 41:� 39 NOW THEREFORE BE IT RESOLVED BY THE SOUTH MIAMI 40 COMMUNITY REDEVELOPMENT AGENCY; 41 42 43 Section 1. The South Miami Community Redevelopment Board 44 authorizes the SMCRA Director to disburse Multi- Family Rehabilitation grant 1 2 3 4 5 6 7 8 9 10 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 funding in the total amount of $2,500 to Ms. Elaine Butler to repair the existing bathroom located at 5975 SW 69th Street, Unit #92 and charging the total amount to Account No. 610 - 1110 - 553 -99 -30 (Residential Rehabilitation/Multi-Family Grant Account). Following funding disbursement, the remaining balance in Account No. 610 -1110- 553 -99 -30 shall be $7,500. Section 2. This resolution shall take effect immediately upon approval. PASSED AND ADOPTED this day of September, 2008. ATTEST: APPROVED: City of South Miami Community Redevelopment Agency Clerk READ AND APPROVED AS TO FORM Eve A. Boutsis, Office of General Counsel Nagin Gallop & Figueredo, P.A Page 2 of 2 Chairperson Horace Feliu Board Vote: Chairperson Feliu: Vice Chairperson Beasley: Board Member Palmer: Board Member Wiscombe: Board Member Beckman: Board Member R Williams: Board Member L. Williams: ' 11'® 2001 °�17oking oar Neigir6orhood a Great Place to Live, Work and Nay- EXHIBIT A SINGLE-FAMILY RESIDENTIAL REHABILITATION PROGRAM (Grant Eligibility Checklist) Applicant: Ms. Elaine Butler Program Eligibility Criteria ❑ Age 65 Years or Older (Applicant is currently age 55) Annual Income of $21,244 or Less Health and or Safety Related Improvements Eligible Functional Home Improvements ❑ Improvements Correct Code Infractions Required Program Documentation Completed Application Form Letter of Intent Valid Photo Identification Income Verification Statement Miami -Dade County Tax Notice Cost Estimates From At Least Two Firms Photographs of Existing Conditions Community Redevelopment Agency (CRA) 6130 Sunset Drive, South Miami, Florida 33143 �c o R, P Telephone: (305) 668 -7236 Telefacsimile: (305) 668 -7356 Multifamily Rehabilitation Program Aivlication Form NAME OF APPLIC,A PHONE FAX #: PROPERTY ADDRESS: LEGAL DESCRIPTION: LOT(S) BLOCK SUBDIVISION NAME Oj�YAOPERTY QWNF R � (J� PHONE #: F OWNER'S ADDRESS: 5C/7-5 AGENT (e.g. attorney, architect, engineer. or contractor) PHONE #: FAX #: AGENT'S ADDRESS: DESCRIPTION OF MDL TIF AMIL Y REHABILITATION PROJECT: SUBMITTED MATERIALS. PL ASE CHECK ALL THAT APPLY: // etter of intent -- Proof of ownership or letter from owner -Curiment 9tivey6-(if required by City Code _ Site Plan (if required by City Code) _v ontractors' Price Estimates (estimates from a minimum of three firms shall be provided.) T .PttPr from owner ;tntina commitment to non - eviction and rent stabilization requirements The undersigned has read this completed application and represents that the information and all submitted materials are true and correct to the best of the applicant's knowledge and belief. Applicant's Signature and title OFFICE USE ONLY: Date Filed Date or CRA Board Meeting. . _ Date of CRA Advisory Board Meeting Date u-1�r g 8 /za�a 3� � q�- ivl� "�,��, f?CiDyn -S 4 6�-, /I PA y�j C(-, o� cu, j ks LA-b fzep 4-4 �h-eB iG (-� �n-ec L.EE J�azk Condominium 6110 cS.I-W 68th cStzeet J?). Box 431328 cSout�Z c�(a -i, 33143 (305) 665-6221 131ax - 666 -3856 Em.d. tpaLk611o@aol.com SEPTEMBER 4,2008 TO: CITY OF SOUTH MIAMI,CRA. FROM: JEAN LARKIN- SCOTT,SITE- MANAGER RE: ELAINE BUTLER 5975 SW. 69th ST.UNIT #92 SOUTH MIAMI,FL.33143 ELAINE BUTLER IS A DISABLED YOUNG WOMAN,WHO PAYS HER ASSOCIATION FEES/ WATER BILL IN A TIMELY MATTER.LONG TIME RESIDENT OF THE CONDOMINIUM. ANY QUESTIONS YOU MAY CONTACT ME AT THE ABOVE NUMBER. BATHROOM REPAIR ESTIMATES a *A. L. JACKSON SUPERIOR HOME IMPROVEMENTS CELL 305 - 905- 7083.OFFICE 305 - 254- 20809FAX 305- 254 -9610 0941PnSAL SUBMITTED TO: PHONE WE HEREBY PROPOSE. TO PERFORM THE OF��X� uvnRK To BF PERFOMED AT: DATE OF PLANS NECESSARY FOR THE COM7PLEETION J . --1 1.y yi-ii i 06,6 '1;&Ai i io All Material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and /or specifications submitted for above work, and completed in a substantial workmanlike manner for the sum of Dollars _,:;2 4—�5 �A ) with payments to be made as follows: DEPOSIT S e) % 24 HRS BEFORE JOB STARTS _ y BALANCE �� % 24 HRS BEFORE JOB ENDS Any alteration or deviation from above specifications � �� involving extra costs will be executed only upon written Respectfully submitted order, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, Per , accidents, or delays are beyond our control. Note this proposal may be withdrawn by us if not accepted within 10 days ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payments will be made as outlined above. Signature Date Signature %Q��TLY�A.1. CUMMINGS HOME IMPROVEMENT CORP. D /B /A CUMMINGS KITCHEN & BATH For Fine Cabinetry & Interior Remodeling - 9336 NW 13 St., Miami, FI 33172 Ph. (305) 593 -5776 • Fx. (305) 593 -5776 PROPOSAL SUBMITTED TO Q t, v31_- l �'(1 PHONE S - I DATE o c STREET JOB NAME CITY, STATE, ZIP CODE JOB LOCATION ARCHITECT DATE OF PLANS JOB PHONE We hereby submit specfcations and estimates for. L_ QLti..►........._ 5-. 1-.' t��..---..._. _�11........_......_..._....... .._ .............._. ............................._. -c .........._....__ ._.�1- ...... _ __..... _........... � Ct..__1�r �_.�.. --- .... - " —" - - _ __.._.._....._._...........- -' - - - ' ' ' -- - -- - — .._a.._►.._ .........._.._.....__..�N._Ica� --- ............f .. S .... ..........-- B"�- ...__._:......i . _.�..5.._ ..- k ._`I__h_..:...._..........._1 -a .� _._ ................_......._.._ ._. _. ..........1.. ' -- - ..._._ _.. -' -' ' -- - .._... -- ._... -' - -- ..._. t ._--- _--- ....---- - - -' -- �Ci"2:► cam__ \ .� G�,_�_s�t - - - - -� � �-�2 L�1L s.'..........--------- - - - - -- _ ^� _.. ....__.........._..._._..•..w+_ [. ..-- --....._...F.._ v..._L.^.._ _i1_D t�.- e .............._, /!' _ _w....._ ._`_ _V _ ....1.._..__ _ ._ ..C...._....:�....._L . _'t"i ._i::' Y__�3 ._—Fj) et c__._......_......--- ...._. _ / 2"� t Vic, S - -- � � -- >�—o ` V Ah �ray'a e hereby to furnish material and labor - complete in accordance with above specifications, for the sum of: Dollars ($ )• made as follows: All material is guaranteed to be as specked. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon wdtten orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tomado, and other necessary insurance. We carry general liability insurance. �rreptanr -e rrf FrDF0.5U1 —The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work specified. Payment will be made as outlined above. Date of Acceptance Note: This proposal maybe withdrawn t/ by us if not accepted within Days josemanuntal@hotmail.com www.casabelial.com CASA BELLA 12020SW 119ST MIAMI-FL 33186 Bill To: LEE PARK 5975sw 68st OWNER ELAINE BUTLER rniami-fl 33143 <customeraddress3> 305-3432863 305-."43212 12 !9Z Estimate. Estimate No: 505 Date: 8/21/2008 o e' i5escription fauc I ett 1.0 Rate $25.00 Amount: t' $25.00 b and shower knob 1. $42.00 $42.00 vanity and top white color 24" 1 1.00 $80.00 $80.00 toilet glasier white color 1.0 0 $130.od $130.00 bathtub white color 1.0 $150.00 $150.00 le 12x12 white color 100.1 $1.00 $100.100 ullnose 2x6 white color 16.00 $2.00 $32.00 mastik 440 1 tank 1.00 $45.00 $45-00 thinset white color 1.00 $7.00 $7.00 out white color 1 bag 1.0 0 $11. 00 $11.00 I �emove and change bathtub include plumbing job iremove 1.00 $380.00 $380.00 and install vanity and accessorys 1.00 $250.00 $250.00 Page I oft. Indicates non-taxable item Subtotal $2,082.00 Tax (7.00P/.) $ 143.99 Total $2,225.99 Page of U iemove and intall toilet seat 1.00 $180.0q $180.00 install shower knob 1.06 $150.00 $150.00 install floor and wall tile 1.0 $500.00 $500.00 Indicates non-taxable item Subtotal $2,082.00 Tax (7.00P/.) $ 143.99 Total $2,225.99 Page of GRANT AGREEMENT SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY GRANT PROGRAM AGREEMENT FOR MULTI - FAMILY REHABILITATION THIS GRANT AGREEMENT is entered into this 8 day of September, 2008 between the SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY (Agency), and Elaine Butler of 5975 SW 69 St Miami, Florida 33143 (Grantee), (the Parties). WITNESSETH: WHEREAS, the Agency has budgeted funds to provide grants benefiting applicants who rehabilitate single - family property in the Agency's redevelopment area; and WHEREAS, the Grantee will perform the services required under the Agency's program. NOW, THEREFORE, the Parties agree as follows: ARTICLE I SCOPE OF SERVICES The Grantee shall provide the rehabilitation of muti - family property as shall be approved by the City of South Miami's building official, and as attached in the Scope of Services labeled Exhibit "1." ARTICLE II CONDITION OF SERVICES The Grantee agrees to the following: a) The rehabilitation shall benefit very low, low, or moderate income City of South Miami residents. b) Maintain records including, but not be limited to, the following: Information identifying household income, head of household, ethnicity, race and gender, to the extent allowed by law; 2. Other documentation required by the Agency. C) The Grantee shall not, for a period of three (3) years from the execution of this agreement, rent or otherwise convey the property or any portion of the property. d) Allow the Agency and/or City of South Miami officials on the premises and give access to inspect the site and building for code violations. This right may be exercised at any time, upon reasonable notice of not less than forty -eight (48) hours, except in an emergency. e) The Grantee shall, to the extent permitted by law, allow all necessary personal and financial background investigations to be conducted by the Agency. f) The Grantee shall not use the Premises, or any portion, -or permit the same to be used for any illegal, immoral or improper purposes, nor to make, or permit to be made, any disturbance, noise or annoyance whatsoever detrimental to the premises or the comfort and peace of the inhabitants of the vicinity of the demised premises. Any violation of this provision within three (3) years from the execution of this Agreement shall result in the entire grant being repaid by the Grantee to the Agency. ARTICLE III TERM OF AGREEMENT This Agreement shall be deemed effective upon execution by both parties, and shall terminate on Three (3) years from September 8, 2008. A schedule of completion regarding all exterior and interior improvements is attached as Exhibit "2." ARTICLE IV AMOUNT OF GRANT The Agency shall award the Grantee an amount not to exceed $2,225.00 Dollars. Payment shall be made by providing 50% of the total grant amount within forty-five (45) days of the execution of all necessary documents, including this Agreement, and the remaining 50% within 14 days of all required certificates and approvals from any governmental entity of the rehabilitation work and submittal of proof of expenditures. Never shall the amount of the grant exceed the cost of the expenditures relating to the rehabilitation. ARTICLE V DEFAULT For purposes of this Agreement (and the documents referenced or incorporated), a default shall include without limitation the following acts or events of the Grantee, its agents and employees, as applicable and as further detailed below: (1) Failure to comply with applicable federal, state and_ local regulations and laws. - (2) Breach regarding any of the terms and conditions of this Agreement. 2 In the event of a breach, the Agency shall receive back the Grant amount and may exercise any and all rights including the rights to bring any and all legal and /or equitable actions in Miami -Dade County,. Florida, in order to enforce the Agency's right and remedies against the Grantee. The Agency shall be entitled to recover all costs of such actions including a reasonable attorney's fee, at trial and appellate levels, to the extent allowed by law. ARTICLE VI AMENDMENTS Any alterations, variations, modifications or waivers or provisions of this Agreement shall only be valid when they have been reduced to writing, duly approved and signed by both parties, and attached to the original of this Agreement. This Agreement contains all the terms and conditions agreed upon by the parties. No other agreement, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or bind any of the parties. ARTICLE VII TERMINATION It is expressly understood and agreed that in the event of curtailment or non - availability of Grant funds, this Agreement will terminate effective as of the time that it is determined by the Agency that funds are no longer available. In the event of such determination, the Grantee agrees that it will not look to nor seek to hold liable the Agency for the further performance of this Agreement and the Parties shall be released from further liability each to the other under the terms of this Agreement. ARTICLE VIII INDEMNIFICATION The Grantee shall defend, indemnify and hold harmless the Agency, its officers, employees and agents, against any claims, suits, actions, damages, proceedings, liabilities and costs (including attorney's fees) arising from or in connection with this Agreement or any contracts the Grantee may enter into with third parties pursuant to this Agreement. The Grantee shall pay all claims and losses of any nature, and shall defend all suits, on behalf of the Agency, its officers, employees or agents when applicable and shall pay all costs and judgments which may issue. ARTICLE IX AUDIT AND INSPECTIONS At any time during normal business hours and as often as the Agency may deem necessary, there shall be made available to the Agency the right to audit and examine all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other 3 data relating to matters covered by this Agreement. It is further understood that all records and supporting documents pertaining to this Agreement shall be kept for a minimum period of three (3) years from the date of expiration of this Agreement and shall be to the extent required by law, be public records available for inspection and copying. If any litigation, claim, negotiation, audit or other action involving the records has been started before the expiration of the three year period, the records must be retained until completion of the action and resolution of all issues which arise. If during the course of an audit, the Agency determines that any payments made to the Grantee do not constitute an allowable expenditure, the Agency will have the right to deduct/reduce those amounts from their related invoices. The Grantee must maintain records necessary to document compliance with the provisions of the Agreement. ARTICLE X NOTICES It is understood and agreed between the parties that all notices which may arise in connection with this Agreement shall be considered sufficient when made in writing and mailed or delivered to the appropriate address: If to the Agency: South Miami Community Redevelopment Agency 6130 Sunset Drive South Miami, FL 33143 Attn: Executive Director Grantee: ARTICLE XI SUBCONTRACTS The Grantee agrees that no assignment or subcontract will be made in connection with this Agreement without the express written consent of the Agency. 4 ARTICLE XII SEVERABILITY OF PROVISIONS If any provision of this Agreement is held invalid, the remainder of this Agreement shall not be affected thereby if such remainder would then continue to conform to the terms and requirements of applicable law. ARTICLE XIII PROJECT PUBLICITY The Grantee agrees that any news release or other type of publicity pertaining to the Program must recognize the Agency as an entity which provided funds for the project. [The rest of this page is intentionally left blank.] ARTICLE XV LIMITATION OF LIABILITY The Agency desires to enter into this Agreement only if in so doing the Agency can place a limit on the Agency's liability for any cause of action arising out of the Agreement, so that its liability will never exceed the agreed sum of $2,225.00 Dollars Grantee expresses its willingness to enter into this Agreement with Grantee's recovery from the Agency for any action or claim arising from this Agreement to be limited to $2,225.00 Dollars. Payments under the Agreement shall be set -offs against any award of damages against the Agency. Accordingly, and notwithstanding any other term or condition of this Agreement, Grantee agrees that the Agency shall not be liable to Grantee for damages in an amount excess of $ 2,225.00 Dollars, for any action or claim of the Grantee or any third party arising out of this Agreement. Nothing contained in this paragraph or elsewhere in this Agreement is in any way intended to be a waiver of the limitation placed upon Agency's liability as set forth in Chapter 768, Florida Statutes. Additionally, the Agency does not waive sovereign immunity, and no claim or award against the Agency shall include attorney's fees, investigative costs or prejudgment interest. IN WITNESS WHEREOF, the parties have executed this Agreement by their respective proper officers duly authorized the day and year first above written. ' ATTEST GRANTEE By: Title: ATTEST SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY By: Secretary Executive Director APPROVED AS TO FORM General Counsel 6 MORTGAGE AGREEMENT CITY OF SOUTH MIAMI COMMUNTIY REDEVELOPMENT AGENCY MULTI- FAMILY REHABILITATION PROGRAM MORTGAGE This Mortgage made on the 8! day of Se tp ember, 2008, between Miss. Elaine Butler, a Single Women, hereinafter called the Mortgagor, residing at 6118 SW 68 Street, Miami Florida and the City of South Miami Community Redevelopment Agency (Mortgagee). WITNESSETH: WHEREAS, the Mortgagor desires to secure the payment of an indebtedness in the principal amount of Two Thousand Two Hundred Twenty Five Dollars ($2,500.00) with interest payable in accordance with a Promissory Note bearing even date with this Mortgage which is attached as "Schedule A" and made a part of this Mortgage, and all other indebtedness which the Mortgagor is obligated to pay to the Mortgagee pursuant to the provisions of the Note of this Mortgage, hereby grants, conveys and mortgages to the Mortgagee the parcel of land situated in Miami -Dade County, Florida and described as follows: LEE PARK CONDO UNIT 92 BLDG 16 UNDIV 0.91061% INT IN COMMON ELEMENTS OFF REC 18758 -611 F /A/U 09 4025 064 0010 TO 1170 TOGETHER with all appurtenances and all the estate and rights of the Mortgagor in and to such property or in any way appertaining, all buildings and other structures attached to, or used in or in the operation of, any such land, buildings or structures which are necessary to the complete use and occupancy of such buildings or structures for the purposes for which they were or are to be erected or installed, including but not limited to all heating, plumbing, bathroom, lighting, cooking, laundry, ventilating, refrigerating, incinerating and air - conditioning equipment and fixtures, and all replacements and additions, whether or not the same are or shall be attached to such land, buildings or structures in any manner. TOGETHER with any and all awards made for the taking of the mortgaged property, or any part thereof (including any easement) by the exercise of the power of eminent domain, including any award for change of grade of any street or other roadway, which awards are assigned to the Mortgagee and are deemed a part of the mortgaged property, and the Mortgagee is authorized to collect and receive the proceeds of such awards, to give the proper receipts and acquittance, and to apply the same toward the payment of the indebtedness secured by this Mortgage, notwithstanding the fact that the amount owing may not then be due and payable; and the Mortgagor agrees, upon request by the Mortgagee, to make, execute and deliver any and all assignments and other instruments sufficient for the purpose of assigning each such award to the Mortgagee, free, clear and discharged of any encumbrances or any kind and nature; and TOGETHER with all right, title and interest of the Mortgagor in and to the land lying in the streets and roads in front of and adjoining the above described land (all the above described land, buildings, other structures, fixtures, articles of personal property, awards and other rights and interests being collectively call the "Mortgaged Property").. TO HAVE AND TO HOLD the Mortgaged Property and every part unto the Mortgagee, its successors and assigns forever for the purpose and uses set forth. The Mortgagor further covenants and agrees with the Mortgagee, as follows: 1. The Mortgagor will promptly pay the principal of and interest on the indebtedness evidenced by the Note, and all other charges and indebtedness provided in the Note and in this Mortgage, at the times and in the manner provided in the Note and in this Mortgage. 2. The Mortgagor will pay when due all ground rents, if any, and all taxes, assessments, waiver rates and other governmental charges, fines, and impositions of every kind and nature imposed on the mortgaged property or any part, and will pay when due every amount of indebtedness secured by any lien to which the lien of this Mortgage is expressly subject. 3. This Mortgage and the Note were executed and delivered to secure moneys advanced in full to the Mortgagor by the Mortgagee as or on account of a loan evidenced by the Note, for the purpose(s) described or referred to in the City of South Miami Community Redevelopment Agency Residential Rehabilitation Program dated March 5, 2001, to or on the mortgaged Property, and for such other purpose, if any. 4. No building or other structure or improvement, fixture, or personal property managed shall be removed or demolished without the prior written consent of the Mortgagee. The Mortgagor will not make, permit or suffer any alteration of or addition to any building or other structure or improvement to be erected or installed upon the mortgaged property or any part, nor will the Mortgagor use, or permit or suffer the use of any of the mortgaged property for any purpose other'than the purpose or purposes for which the same is now intended to be used, without the prior written consent of the Mortgagee. The Mortgagor will maintain the mortgaged property in good condition and state of repair and will not suffer or permit any waste to any part and will promptly and with all the requirements of federal, state and local governments, or of any departments, divisions or bureaus, pertaining to such property. 5. The Mortgagor will not voluntarily create, or permit or suffer to be created or to exist, on or against the mortgaged property, or any part, any lien superior to the lien of this Mortgage, exclusive of the lien or liens, if any, to which this Mortgage is expressly subject, as set forth in the granting clause above, and will keep and maintain the same from the claims of all parties supplying labor or materials which will enter into the construction or installation of improvements. This Mortgage shall have priority over all other encumbrances except a purchase money first mortgage. 6. a) The Mortgagor will keep all buildings, other structures and improvements, including equipment, now existing or which may be erected or installed on the land mortgaged, insured against loss by fire and other hazards, casualties and contingencies, in such amounts and manner, and for such periods, all as may be required from time to time by the Mortgagee. Unless otherwise required by the Mortgagee, all insurance shall be effected by Standard Fire and Extended Coverage Insurance policies, in amounts not less than necessary to comply with the coinsurance clause percentage of the value applicable to the location and character of the property to be covered. All such insurance shall be carried in companies approved by the Mortgagee and applicable to the location and character of the property to be covered. All such insurance shall be carried in companies approved by the Mortgagee and all policies shall be in such form and shall have attached loss payable clauses in favor of the Mortgagee and any other parties as shall be satisfactory to the Mortgagee. All policies and attachments shall be delivered promptly to the Mortgagee unless they are required to be delivered to the holder of a lien of a mortgage or similar instrument to which this Mortgage is expressly subject, in which latter event, certificates, satisfactory to the Mortgagee, shall be delivered promptly to the Mortgagee. The Mortgagor will pay promptly when due, as provided, any and all premiums on such insurance, and in every case in which payment is not made from the deposits required by this Mortgage, promptly submit to the Mortgagee for examination receipts or other evidence of such payment as shall be satisfactory to the Mortgagee. The Mortgagee may obtain and pay the premium on (but shall be under no obligation to do so) every kind of insurance required if the amount of such premium has not been deposited as required by this Mortgage, in which event the Mortgagor will pay the Mortgagee every premium so paid by the Mortgagee. b) In the event of loss or damage to the mortgage property, the Mortgagor will give to the Mortgagee immediate notice by mail, and the Mortgagee may make and file proof of loss if not made otherwise promptly by or on behalf of the Mortgagor. Each insurance company issuing any such policy is hereby authorized and directed to make payment for such loss to the Mortgagor and the Mortgagee jointly, unless the amount of loss is payable first to the lienholder under a mortgage or similar instrument to which this Mortgage is expressly subject, and the insurance proceeds, or any part, if received by the Mortgagee, may be applied by the Mortgagee, at its option, either in reduction of the indebtedness secured, or to the restoration or repair of the mortgaged property in extinguishment of such indebtedness, all right, title and interest of the Mortgagor in and to every such insurance policy then in enforce, subject to the rights and interest of the holder of any such prior lien, shall pass to the grantee acquiring title to the mortgaged property together with such policy and appropriate assignment of such right, title, and interest which shall be made by the Mortgagor. 7. The Improvements and all plans and specifications shall comply with any and all applicable municipal, county, state and federal ordinances, regulations and rules made or promulgated by lawful authority, and upon their completion, shall comply with the rules of the Board of Fire Underwriters having jurisdiction. Upon any failure by the Mortgagor to comply with or perform any of the terms, covenants or conditions of the Mortgage requiring the payment of any amount of money by the Mortgagor, other than the principal amount of the loan evidenced by the Note, interest and other charges, as provided in the Note, the Mortgagee may at its option make such payment. Every payment so made by the Mortgagee (including reasonable attorney's fees incurred), with interest thereon from date of such payment, at the rate of four percent (4 %) per annum, except any payment for which a different rate of interest is specified herein, shall be payable by the Mortgagor to the Mortgagee on demand and shall be secured by this Mortgage. This Mortgage with respect to any such amount and the interest thereon shall constitute a lien on the mortgaged property prior to any other lien attaching or accruing subsequent to the lien of this Mortgage. 9. The Mortgagee, by any of its agents or representatives, shall have the right to inspect the mortgaged property from time to time at any reasonable hour of the day. Should the mortgaged property at any time require inspection, repair, care or attention of any kind or nature not provided by the Mortgagor as determined by the Mortgagee in its sole discretion, the Mortgagee may, after notice to the Mortgagor, enter or cause entry to be made upon the mortgaged property and inspect, repair, protect, care for or maintain such property, as the Mortgagee may in its sole discretion deem necessary, and may pay all amounts of money, as the Mortgagee may in its sole discretion deem necessary. 10. The principal amount owing on the Note together with interest and all other charges, as provided in the Note, and all other amounts of money owing by the Mortgagor to the Mortgagee pursuant to and secured by this Mortgage, shall immediately become due and payable without notice or demand upon the transfer or alienation of the Mortgaged Property to another person other than the Mortgagor, except is such transfer is to the surviving spouse, appointment of a receiver or liquidator, whether voluntary or involuntarily, for the Mortgagor or any of the property of the Mortgagor, or upon the filing of a petition by or against the Mortgagor under the provisions of any State insolvency law, or under the provisions of the Bankruptcy Act of 1898, as amended, or upon the making by the Mortgagor of an assignment for the benefit of the Mortgagor's creditors. The Mortgagee is authorized to declare, at its option, all or any part of such indebtedness immediately due and payable upon the happening of any of the following events which shall constitute a default on that Note and any other Note which this mortgage secures: a) Failure to pay the amount of any installment of principal and interest, or other charges payable on the Note which shall have become due; b) Nonperformance by the Mortgagor of any covenant, agreement, term or condition of this Mortgage, or the Note (except as otherwise provided in subdivision (a) or of any other agreement made by the Mortgagor with the Mortgagee in connection with such indebtedness, after the Mortgagor has been given due notice by the Mortgagee of such nonperformance; c) Failure of the Mortgagor to perform any covenant, agreement, term or condition in any instrument creating a lien upon the mortgaged property, or any part, which shall have priority over the lien of this Mortgage; d) The Mortgagee's discovery of the Mortgagor's failure in any application of the Mortgagor to disclose any fact deemed by the Mortgagee to be material, or of the making, or in any of the agreements entered into by the Mortgagor with the Mortgagee (including, but not limited to, the Note and this Mortgage) of any misrepresentation by, on behalf of, or for the benefit of the Mortgagor; e) The sale, lease or other transfer of any kind or nature of the mortgaged property, or any part, without the prior written consent of the Mortgagee, including the subordination of this mortgage or owner /s refinancing of the mortgage property. The Mortgagee's failure to exercise any of its rights shall not constitute a waiver. All the events in this Paragraph enumerated upon the happening of any of which the Note shall become, or may be declared to be, immediately due and payable are in this Mortgage called "events of default ". I 1. The Mortgagee may from time to time cure each default under any covenant or agreement in any instrument creating a lien upon the mortgaged property, or any part which shall have priority over the lien of this Mortgage, to such extent as the Mortgagee may exclusively determine, and each amount paid, if any, by the Mortgagee to cure any such default shall be paid by the Mortgagor to the Mortgagee, and the Mortgagee shall also become subrogated to whatever rights the holder of the prior lien might have under such instrument. 12. a) After the happening of any default, the Mortgagor shall, upon demand of the Mortgagee, surrender possession of the mortgaged property to the Mortgagee, and the Mortgagee may enter such property, and let the same and collect all the rents therefrom which are due or to become due, and apply the same, after payment of all charges and expenses, on account of the indebtedness secured, and all such rents and all losses existing at the time of such default are assigned to the Mortgagee as further security for the payment of the indebtedness secured, and the Mortgagee may also dispossess, by the usual summary proceedings, any tenant defaulting in the payment of any rent to the Mortgagee. b) In the event that the Mortgagor occupies the mortgaged property or any part, the Mortgagor agrees to surrender possession after such default, such possession shall be as a tenant of the Mortgagee, and the Mortgagor shall pay in advance, upon demand by the Mortgagee, as a reasonably monthly rental for the premises occupied by the Mortgagor, an amount at least equivalent to one - twelfth the aggregate of the twelve monthly installments payable under the Note in the current calendar year, plus the actual amount of the annual ground rent, if any, taxes, assessments, water rates, other governmental charges, and insurance premiums payable in connection with the mortgaged property during such year, and upon the failure of the Mortgagor to pay such monthly rental, the Mortgagor may also be dispossessed by the usual summary proceedings applicable to tenants. This covenant shall become effective immediately upon the happening of any such default, as determined in the sole discretion of the Mortgagee, who shall give notice of such determination to the Mortgagor, and in the case of foreclosure and the appointment of a receiver of the rents, the covenant shall inure to the benefit of such receiver. 13. The Mortgagee in any action to foreclose this Mortgage shall be entitled to the appointment of a receiver without notice, as a matter of right and without regard to the value of the mortgaged property, or the solvency or insolvency of the Mortgagor or other party liable for the payment of the Note and other indebtedness secured by this Mortgage. 14. The Mortgagor, within ten (10) days upon request in person or within twenty (20) days upon request by mail, will furnish promptly a written statement in form satisfactory to the Mortgagee, signed by the Mortgagor and duly acknowledged, of the amount then owing on the Note and other indebtedness secured by this Mortgage, and whether any offsets or defenses exist against such indebtedness or any part. 15. The Mortgagor shall give immediate notice by registered or certified mail to the Mortgagee of any fire, damage or other casualty affecting the mortgaged property, or of any conveyance, transfer or change in ownership of such property, or any per• 16. Notice and demand or request. may be made in writing and may be served in person or by mail. 17. In case of a foreclosure sale of the mortgaged property, it may be sold in one parcel. 18. The Mortgagor will not assign the rents, if any, in whole or in part, from the mortgaged property, or any part, without the prior written consent of the Mortgagee. 19. The Mortgagor is lawfully seized of the mortgaged property and has good right, full power and lawful authority to sell and convey the same in the manner above provided, and will warrant and defend the same to the Mortgagee forever against the lawful claims and demands of any and all parties whatsoever. 20. The Mortgagor waives the benefit of all homestead exemptions as to the debt secured by this Mortgage and as to any expenditure for insurance, taxes, levies, assessments, dues or charges incurred by the Mortgagee pursuant to any provision of this Mortgage. 21. This Mortgage and all the covenants, agreements, terms and conditions herein contained shall be binding upon and inure to the benefit of the Mortgagor and the heirs, legal representatives and assigns of the Mortgagor, and to the extend permitted by law, every subsequent owner of the mortgaged property, and shall be binding upon and inure to the benefit to the Mortgagee and its assigns. If the Mortgagor consists of two or more parties, this Mortgage shall constitute a grant and mortgage by all of them jointly and severally, and they shall be obligated jointly and severally under all these provisions and under the Note. The word "Mortgagee" shall include any person, corporation or other party who may from time to time be the holder of this Mortgage. Wherever used, the singular number shall include the plural, the plural number shall include the singular, and the use of any gender shall be applicable to all genders wherever the sense requires. IN WITNESS WHEREOF, this Mortgage has been duly signed and sealed by the Mortgagor on or as of the day and year first above written. Signed, sealed and delivered in the presence of Witness (Print Name) [Name] Owner Witness (Print Name) Owner Address: STATE OF FLORIDA COUNTY OF MIAMI -DADE The foregoing Mortgage was acknowledged before me this day of , 2006, by who is /are personally known to me, or who has produced the following: as identification and who did not take an oath. Typed/Printed Name: Title: Notary Public, State of Florida This instrument prepared by: Eve Boutsis General Counsel City of South Miami Community Redevelopment Agency 6130 Sunset Drive South Miami, FL 33143 PROMISSORY NOTE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY RESIDENTIAL REHABILITATION PROGRAM PROMISSORY NOTE Schedule A AgreementNo:CRA Amount $21225.00 Date: September 8,2008 FOR VALUE RECEIVED, the undersigned jointly and severally promises) to pay to the City of South Miami Community Redevelopment Agency (hereinafter referred to as the "Agency "), in the manner hereinafter specified, the principal sum of Two Thousand Two Hundred Twenty Five Dollars, payable without interest except as herein below or otherwise provided. This Promissory Note is made to evidence the loan made to the undersigned by the Agency pursuant to the City of South Miami Community Redevelopment Agency Muti- Family Rehabilitation Program. So long as the undersigned has not provided false information in support of the application for the loan, or has not otherwise violated the City of South Miami Community Redevelopment Agency Residential Rehabilitation Program, the aforementioned principal sum shall be partially forgiven in the amount of $ 741.67 each year over a 3 year period, until fully forgiven at the conclusion of 3 years. This Note is secured by a mortgage, of even date herewith, on the real property owned and occupied by the undersigned located at 5975 SW 69 Street South Miami, Florida 33143 (the "Property "). If the undersigned fails to occupy the Property as a single family dwelling, has provided false information in support of the application for loan or has otherwise violated the City of South Miami Community Redevelopment Agency Muti- Family Rehabilitation Program, or if the Property securing this Note is sold or in any way alienated or transferred, except if such transfer is to a surviving spouse, such an event shall constitute a default, and the aforementioned principal sum shall, at the option of the holder hereof, become at once due and collectable without notice, time being of the essence, and shall bear interest from such time until paid at the rate of four percent (40) simple interest per year on the unpaid principal amount then owing. Determination that the Property is occupied by the undersigned as a single family dwelling, the alienation, transfer or sale of the Property, or the undersigned's violation of the City of South Miami Community Redevelopment Agency Multi - Family Rehabilitation Program sufficient to call for payment of this Note shall rest with the Agency and /or its designated agents and the maker shall be notified of the time and place of payment. Subordination of this Note or the Owner's refinancing of the subject Property shall also constitute default. The undersigned reserve(s) the right to repay at any time all or any part of the principal amount of this Note without the payment of penalties or premiums. If the principal amount of this Note is not paid when due, the undersigned's action shall constitute a default and the undersigned shall, at the option of the Agency, pay to the Agency the late charge of one percent per calendar month, or fraction thereof, on the amount past due and remaining unpaid. Failure of the Agency to exercise such option shall not constitute a waiver of such default. If the undersigned shall default on payment under this Note, or provide false information in support of the application for loan, or otherwise violate the City of South Miami Community Redevelopment Agency Multi- Family Rehabilitation Program, the undersigned may be subject to penalties authorized by state and local laws, codes, rules and regulations. If this Note be reduced to judgment, such judgment shall bear the statutory interest rate on judgments. If suit is instituted by the Agency to recover on this Note, the undersigned agrees) to pay all costs of such collection including reasonable attorney's fees, at trial and appellate levels, and court costs. DEMAND, protest and notice of demand and protect are hereby waived, and the undersigned hereby waives, to the extent authorized by law, all Homestead and exemption rights which otherwise would apply to the debt evidenced by this Note. Whenever used herein the terms "holder ", "maker" and "payee" shall be construed in the singular or plural as the context may require or admit. IN WITNESS WHEREOF, this Note has been duly executed by the undersigned as of its date AFFIDAVIT RESIDENTIAL REHABILITATION PROGRAM AGREEMENT NUMBER: CRA BORROWER (S): Elaine Butler PROPERTY ADDRESS: 5975 SW 69 Street Miami, Florida 33143 AFFIDAVIT STATE OF FLORIDA COUNTY OF MIAMI -DADE BEFORE ME, the undersigned Notary Public, personally appeared Elaine Butler who, having been duly sworn according to law, deposes and says: 1. Affiant is the owner of the real property described in Exhibit "A" attached hereto, hereinafter referred to as the "Premises" attached hereto. 2. That the South Miami Community Redevelopment Agency ( "SMCRA ") has approved Affiant's application under the Residential Rehabilitation Program for Single Family Homes and is issuing a grant to Affiant pursuant thereto. 3. Affiant states that there are no actions, proceedings, judgments, bankruptcies, liens or executions recorded among the Public Records of Dade County, Florida, or any other county in Florida or pending against Affiant in the courts of Dade County, or other courts in any other State or Federal Liens that could be recorded in the Public Records. 4. There has been no change in title to the above described Premises from that which was shown in the title evidence previously submitted by me to the SMCRA and there are no matters pending against me that could give rise to a lien that would attach to the Premises. 5.Affiant has not and hereby agrees and represents that Affront will not execute any instrument, or do any act whatsoever, that in any way would affect the title to the Premises including, but not limited to, the mortgaging or conveying the Premises or any interest in it or causing any liens to be recorded against the Premises or the Affront. 6. Affiant agrees to indemnify and save the South Miami Community Redevelopment Agency harmless from and against any loss, damage, cost, expense and outlay, including without limitation all attorneys' fees and court costs, which it may at any time sustain,. incur or be exposed to by reason or in consequence of the representations made herein by Affiant. STATE OF FLORIDA) SS COUNTY OF MIAMI -DADE) I HEREBY CERTIFY that on this day before me, an officer duly qualified to take acknowledgments, personally appeared To me known to be the persons described in foregoing instrument and acknowledged before executed the same, and who presented as following: and he /she /they did take an oath. and who executed the me that he /she /they identification the WITNESS my hand and official seal in the County and State lasts aforesaid this day of, 20_ Notary Public Printed: 2001 'Making our Neighborhood to Gr eat Pflaee to Live; Work and r4ay" To: Honorable Chair and SMCRA Boar s From: Stephen avid SMCRA ire RESOLUTION Date: September 8, 2008 ITEM No. DISCRETIONARY FUND DISBURSEMENT - CHAIR FELIU A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO 07/08 BOARD MEMBER DISCRETIONARY FUNDS; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE FUNDING IN THE AMOUNT OF $333.33 TO THE CHURCH OF HIGHER PRAISE AND WORSHIP AND CHARGING THE TOTAL AMOUNT OF $333.33 TO ACCOUNT NO. 610 - 1110 - 554 -99 -25 (BOARD MEMBER DISCRETIONARY FUND ACCOUNT %CHAIRMAN FELIU); AND PROVIDING AN EFFECTIVE DATE. BACKGROUND Board Member discretionary funds are provided as a budgeted line item in the FY 07/08 Budget and provide each Board Member with a total allocation of $1,000 in annual discretionary funds to facilitate economic development endeavors and general assistance within the SMCRA Community. At this time, Chairman Feliu would like to declare that $333.33 of his annual discretionary funds be disbursed to the Church of Higher Praise and Worship to facilitate their monthly community outreach program which provides food, clothing and general assistance to South Miami residents in need of assistance (Exhibit A). Approval of the attached resolution shall authorize the SMCRA Director to disburse funding in the total amount of $333.33 to the Church of Higher Praise and Worship to facilitate their monthly community outreach program. RECOMMENDATION Staff recommends approval of the attached resolution authorizing a discretionary fund disbursement in the amount of $333.33 to the Church of Higher Praise and Worship to facilitate their monthly community outreach program and charging the total amount to Account No. 610- 1110 - 554 -99 -25 (Board Member Discretionary Fund Account/Chair Feliu). Attachments: SD \\MCGRUFF\PLANNING \C R A\ 07/08 Discretionary Fund Disbursement - Chair Feliu.doc 1 RESOLUTION NO. 2 3 A RESOLUTION OF THE SOUTH MIAMI COMMUNITY 4 REDEVELOPMENT AGENCY (SMCRA) RELATING TO 07/08 5 BOARD MEMBER DISCRETIONARY FUNDS; AUTHORIZING 6 THE SMCRA DIRECTOR TO DISBURSE FUNDING IN THE 7 AMOUNT OF $333.33 TO THE CHURCH OF HIGHER PRAISE 8 AND WORSHIP AND CHARGING THE TOTAL AMOUNT OF 9 $333.33 TO ACCOUNT NO. 610 - 1110 - 554 -99 -25 (BOARD MEMBER 10 DISCRETIONARY FUND ACCOUNT /CHAIRMAN FELIU); AND 11 PROVIDING AN EFFECTIVE DATE. 12 13 WHEREAS, Board Member discretionary funds are provided as a budgeted line 14 item in the FY 07/08 Budget and provide each Board Member with $1,000 in annual 15 discretionary funds to facilitate economic development endeavors and general assistance 16 within the SMCRA Community; and 17 18 WHEREAS, at this time, Chairman Feliu would like to declare that $333.33 of his .19 annual discretionary. funds be disbursed to the Church of Higher Praise and Worship to 20 facilitate their monthly community outreach program which provides food, clothing and 21 general assistance to South Miami residents in need of assistance; and 22 23 WHEREAS, aforementioned discretionary funding disbursements will further 24 promote the SMCRA's on -going commitment to a holistic approach to redevelopment. 25 26 NOW THEREFORE BE IT RESOLVED BY THE COMMUNITY 27 REDEVELOPMENT AGENCY OF THE CITY OF SOUTH MIAMI, FLORIDA 28 THAT: 29 30 Section 1. The South Miami CRA Board authorizes a funding 31 disbursement in the amount of $333.33 to the Church of Higher Praise and Worship to 32 facilitate their monthly community outreach program which provides food, clothing and 33 general assistance to South Miami residents in need of assistance . and charging the 34 amount to Account No. 610 - 1110 - 554 -99 -25 (Board Member Discretionary 35 Funds /Chairman Feliu). Following funding disbursement, the remaining balance in 36 Account No. 610 - 1110 - 554 -99 -25 shall be $0. 37 38 39 Section 2. This resolution shall take effect immediately upon adoption. 40 41 42 PASSED AND ADOPTED this day of September, 2008. Page 1 of 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 ATTEST: City of South Miami Community Redevelopment Agency Clerk XAJ Eve A. Boutsis, General Counsel Chairperson Horace Feliu Board Vote: Chairperson Feliu: Vice Chairperson Beasley: Board Member Wiscombe: Board Member Palmer: Board Member Beckman: Board Member R. Williams: Board Member L. Williams: Page 2 of 2 EXHIBIT A September 1, 2008 SMCRA Chairman 6130 Sunset Drive South Miami, Florida 33143 RE: Church of Higher Praise & Worship Request for Funding Assistance Dear Mayor Feliu: It is our understanding that Board Members of the South Miami Community Redevelopment. Agency have an annual allocation of discretionary funds to provide assistance within the South Miami CRA community. As Pastor of the Church of Higher Praise and Worship, I would like to bring your attention to a worthwhile project currently being administered through our church. The Church of Higher Praise and Worship currently conducts a monthly outreach program which involves the provision of food, clothing and general assistance to South Miami CRA residents. Expenses for the monthly program are currently assumed exclusively by the church. In order to assist future outreach sessions, we would greatly appreciate any monetary assistance offered by the South Miami CRA. We thank you in advance for your consideration of this most worthwhile community effort. Sincerely,. Pastor Pansy Graham 1 2 3 4 5 6 7 8 1� 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 13 RESOLUTION NO. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO SMCRA CONTRACTUAL SERVICES; AUTHORIZING THE SMCRA DIRECTOR TO ISSUE A REQUEST FOR QUALIFICATIONS FOR GENERAL LEGAL COUNCIL SERVICES FOR THE SMCRA; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Vice Chair Beasley is sponsoring a resolution to issue a request for qualifications (RFQ) for SMCRA general legal council; and WHEREAS, if approved by the SMCRA Board, a request for qualifications (RFQ) for general legal council shall be advertised by the Agency in selected publications; and NOW THEREFORE BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. The South Miami CRA Board authorizes the SMCRA Director to issue a request for qualifications for SMCRA general legal council. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this ATTEST: City of South Miami Community Redevelopment Agency Clerk READ AND APPROVED AS TO FORM Eve A. Boutsis, General Counsel day of September, 2008. APPROVED: Chairperson Horace Feliu Board Vote: Chairperson Feliu: Vice Chairperson Beasley: Board Member Wiscombe: Board Member Palmer: Board Member Beckman: Board Member R. Williams: Board Member L. Williams: '11111 \ 2001 `dte7raa;inq our Neighborhood a Great Place to Live, mark and Play" To: Honorable Chair and SMCRA Board Mem] From: Stephen Date: September 8, 2008 ITEM No b- 200812009 BUDGET WORKSHOP Attached for review is the Proposed SMCRA Budget for FY 2008/2009 (Exhibit A). Included in the budget packet is an analysis of the cash carry -over for the previous year, the projected revenues and expenditures for FY 08/09, a breakdown of expenditures by budget category and the proposed budget in Miami -Dade County format. Attachments: FY 2007/2008 Budget Message FY 2007/2008 Cash Carry-Over Analysis FY 2008/2009 Proposed Revenues and Expenditures FY 2008/2009 Proposed Expenditure Breakdown FY 2008/2009 Proposed Revenues and Expenditures (County Format) SD/MCGRUFF\PLANNING \CRA\2008 -2009 Budget Workshop.doc 1001 Making our Neighboihood a GfEat Place to LA4-- "rk and Play' September 8, 2008 SMCRA Chair Feliu, Vice Chair Beasley, Board Members Wiscombe, Palmer, Beckman, R. Williams and L. Williams RE: 2008 -2009 SMCRA Proposed Budget Honorable Chair, Vice Chair and SMCRA Board Members: EXHIBIT A During the 2007 -2008 Budget. Year, the South Miami Community Redevelopment Agency ( SMCRA) continued its on -going focus on implementing significant redevelopment projects in the SMCRA area. Critical among these redevelopment projects is the Madison Square mixed -use Project. Based on prior approvals by the SMCRA Board and the Miami -Dade County Commission, the SMCRA obtained a long -term bond to purchase properties required to develop the project. The SMCRA has now completed land acquisition of the site acquiring 67,000 square feet of a potential 70,000 square foot site. As part of the City of South Miami's State mandated Evaluation and Appraisal Report process, the SMCRA is currently awaiting a land use change required to implement the Madison Square Development. As part of an SMCRA comprehensive approach toward redevelopment, the SMCRA during FY 07/08 continued to implement a host of other significant redevelopment projects. These projects included 1). An on -going $500,000 renovation of a 6,000 sqaure foot industrial building to provide business incubator, community service and recreational office space for SMCRA residents; 2). Over $300,000 in infrastructure and streetscape improvement projects located along major SMCRA arterial roadways in the SMCRA including the SW 59th' Place Streetscape Improvement Project, the SW 66th Streetscape Improvement Project and the Sunset Drive Streetscape Improvement Project. 3). The continued implementation of the SMCRA land acquisition initiative to purchase blighted properties throughout the SMCRA District; 4). Facilitation of the SMCRA Affordable Housing Ownership Program; 4. Park improvements to various facilities located within the SMCRA area; and 5. The provision of housing rehabilitation assistance for multi - family and single - family property owners. During the 2008 -2009 Fiscal Year; the SMCRA anticipates a continuation of these vital initiatives with an added emphasis on further improving the infrastructure throughout the SMCRA District and on acquiring additional blighted properties to provide additional affordable housing opportunities within the City of South Miami's CRA District. At this time, we respectfully submit the Proposed SMCRA Budget and expenditure breakdown for FY 2008/2009. ;phen ce y . avi , S erector South Miami Community Redevelopment Agency 6130 SUNSET DRIVE SOUTH MIAMI, FLORIDA 33143 PHONE: 305 -668 -7236 FAX: 305- 663 -6345 WWW.CITYOFSOUTH MIAMI.NET z W C9 a z W F W Cl) O z O w m � � J W W � a � O a z' � om a = 4 NGGo V O 0 O � N a H O �A ,,PMI k O tJIJ w A------- - - - - -- ; a1 A - i z Z d Z o � i6 � ', � � lily i�llilil�ll ll:�kill�� u a z NI o a 00 t � _ � � ►EIIII � :x .�Illifi d o N z o a O � a w ca A ca w a IL } W d ^m t $ W W � W Z to v- _ .. lu A C W6 O i a ',. 3uth Miami CRA '1,ao, 11k SMCRA Yfci ry ihoodo Gre& PMre f Lie. WW and Ploy" SMCRA Board Members Horace Feliu Brian Beasley Randy Wiscombe Velma Palmer Jay Beckman Rodney Williams Lashawnda Williams SMCRA Advisory Board Nancy Disotuar Gladys Gilliam -Turner Curphy Grant Walter Harris SUNSET DRIVE GROUNDBREAKING ■ so, 2007/2008 SMCRA ACCOMPLISHMENTS ( Church Street Streetscave and Infrastructure Improvement Proiect PHASE IV CONSTRUCTION (COMPLETED) SW 66th Streetscave and Infrastructure Improvement Proiect During the 07/08 Fiscal Year, the SMCRA contributed $95,000 in funding for the design and con- struction phase of the Sunset Drive Streetscape Improvement Project. Board Member Beckman also contributed his total annual discretionary to help fund this project SW 66TH STREETSCAPE IMPROVEMENTS CHURCH STREET IMPROVEMENTS During FY 07/08 the SMCRA contributed over $182,000 in funding for the design, construction and landscape installation of the 66`x' St. Streetscape Improvement Project which includes many of the similar design features as the recently completed Church Street Improvement Project which included new sidewalks, paver -brick cross- walks, drainage improvements, enhanced landscaping and irrigation, roadway resurfacing, traffic calming ele- ments and new pavement markings . The SW 66' Street Project is located along one of the major arterial road- ways in the SMCRA District and is also the primary entrance to the City of South Miami's Murray Park. 007/2008 SMCRA ACCOMPLISHMENTS Page 2 1I) I ®.. SMCRA Dr. Martin Luther King Jr. Dedication Affordable Housing Construction Proiects MLK DEDICATION PLAQUE BLACK HISTORY PARADE The SMCRA co- sponsored the Martin Luther King Jr. plaque dedication with the City of South Miami. The dedication plague is located along the newly improved streetscape section of Church Street. Street. DEDICATION CEREMONY RESUMPTION OF HOUSING CONSTRUCTION lam'= 3� RzrltL_ . 'TRANSATLANTIC BAIVR SMCRA LOT CONVEYANCE TO HABITAT FOR HUMANITY As part of the SMCRA's inventory of blighted vacant residential lots, the Agency conveys property to selected affordable housing developers to construct affordably priced homes. The SMCRA most re- cently conveyed four properties to existing affordable housing developers to construct four new sin- gle- family homes. Two new homes were recently completed as part of this SMCRA affordable housing incentive program and construction has now resumed on two previously started homes. Madison Square Land Acauisition Madison Square East Madison Square West IR A. �I Y PRELIMINARY PROJECT RENDERING AND SITE PLAN Following SMCRA and the Miami -Dade County Commission approval to extend the life of the Agency to enter into a long -term bonding agreement, the Agency secured a 2.73 Million Dollar bond with Regions Bank. The bond was obtained to acquire properties to develop the mixed -use project, Madison Square. During the 07/08 Fiscal Year, the Agency completed purchase of over 2.4 Million Dollars worth of blighted property and has now amassed over 67,000 square feet of a proposed 70,000 square foot development site. Following a required lad -use change for the development site, the will be advertised for the mixed- use /affordable housing development. youth Miami CRA Mobley BuildinL Renovation During the 07/08 Fiscal Year the SMCRA expende tion of the 6,700 square foot Mobley Building Off South Miami Murray Park. During the current fisca drawings for the building interior and authorized f. final construction drawings. Tlie estimated $400,01 pleted during the 1st half of 08/09 Fiscal Year. Fol building tenants to occupy the interior space. Pore other community based organizations. BUILDING ROOF REPLACEMENT /MOLD REMOVAL Housine Rehabilitation Assistance During the two pr $20,000 in reimbL to both single and Grant funding was pletion of SMCRA SMCRA FUNDED RENOVATION residential in all living conditions in the SMCRA area contim Page 3 X.. kylAtTA X940 0000 SCRA 2001 'making wr Neighborhood a Great Ploce to Live, Work and Play" SMCRA CONSTRUCTED DAVID BETHEL PAVILLION Employment Traininey UKADI IATION CEREMONY sour 4P 04 Al � 3 O R10 The SMCRA recently funded and graduated area residents as part of a 72 hours comprehensive course in the general construction in. dustry. Out of a total of over 50 interested applicants, 12 apprentice students have successfully completed the intensive course- work. Each vralnate of tbP Program r000ived e©nii,luiULI LeltlfiLates, C01i Yuctlon hardhats and tool belts and other appropriate construction clothing. Graduates of the program will also receive a highly desired (OSHA) certification card. Apprentice graduates will also further con- tribute to the development of the City of South Miami by participating in the construction of SMCRA/City initiated construction projects including the Church Street Streetscape Enhance- ment Project and the Red Road Commons Mixed -Use Development Project. Miami -Dade County Tree Give -Away Program During FY 07/08, the SMCRA partnered with the South Miami Homeowners Association to assist residence in obtaining and planting trees on their property through the Adopt -A-Tree Program as a way to continue the "greening" of the City of South Miami. Community Speaks " South Miami has physi- cally evolved into a won- derfully well kept area from what it use to be." 07/08 AWARD RECIPIENT Tames Bowman Scholarship Awards During the 07/08 Fiscal Year, the SMCRA awarded $6,000 in schol- arship funding for aspiring SMCRA area students.. The purpose of the Bowman Scholarship is to facilitate educational and eventual eco- nomic development opportunities in the SMCRA area. Resident's Perspective Ms. Vera Green has been a long time resident of the City of South Miami area, since 1959. She agrees that the SMCRA does great help for the com- munity. " South Miami has physically evolved into a wonderfully, well kept area from what it use to be ", says Ms. Green. She feels that the city has street beautification and house redevelopment, due to the SMCRA's contributions. She believes that South Miami is truly a friendly environment where everyone is nice and get along with each other. Ms. Green says she loves living within the SMCRA community and wouldn't change it for the world. 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D t+ O N cl ri eo O O m N N M a r O Cl O O O 0 0 O n V' LO N 1� ^O O N 1O f` M r O N to N M r r M c m � W � a Q; a as w c z a� D z o U J G U m Q U O J J c 0' G m �� W g co O ti Q w a a_ U z z z m ~ O W Fw- N F- J z z Q z W z ti O_ a w Q QQ \ cn W U) w g U m cn a Z z W (wj V 2 V a (Wj w w > U _ FN z > > > O V > w -a > w U Q U Z> w N cn w> U) w w N of a� m (7 z_ z O cn z O w 0 W () a c1 W J U) W -� uwi J a 'd "� z F- H J z H W a Z U w > o: z 0 Q O Z O U) Y z Y ' m J O Im 0 w ( Q O H Qz J m J W J co Q� Q w J W W Q W Q Q W w, Q LL Q i[ W Q a z Z 2 H W w O Q 0 W Z O H O Q 0 FQ O tq O O w O Q g g z w w O ~ J a F- a s U 0 F- a 1- a Q Ix a F- 0 N 0 N 0 In 0 M 0 N 0 N c cn N M ('7 ACl) 19 � 19 � � L9 � � O O O O O O O O O O O O O O O i O (O (O c0 (O (O (O (O c0 n n n z. m rn to a 11 1r SMCRA 0 2001 `making our Neighborhao d a Great Mace to Lim Work and f?W 2008 -2009 PROPOSED EXPENDITURE BREAKDOWN The total projected revenues for FY 2008 -2009 is $3,112,359 which is slightly less than the current year's total. Total revenues include: $1,481,530 in combined tax increment revenues from Miami -Dade County and from the City of South Miami; $100,000 in projected rent revenues from SMCRA owned residential and newly renovated office space; $11,500 in interest revenues from interest bearing accounts; and $1,519,329 in cash carryover revenues from the current year budget which included tax increment revenues in the amount of $1,471,440. Provided below is a detailed listing of proposed 08/09 expenditures by individual budget categories. Infrastructure Funding for infrastructure improvements includes a total allocation of $397,000 which is an increase in last year's funding. This year's infrastructure improvements include: $100,000 in funding for the design and construction of a commercial parking lot located directly adjacent to the SMCRA major commercial district along Commerce Lane; $100,000 for the design and construction of various traffic calming and drainage improvements identified in the South Miami Capitol Improvement Plan; $85,000 for the construction of major roadway improvements at the intersection of SW 591h Place and SW 64th Street; and $85,000 for much needed street lighting improvements in areas of the SMCRA also identified in the South Miami Capitol Improvement Plan. Facilities Maintenance — Mobley Building Renovation Following the replacement of the existing dilapidated roof and the eradication of all mold from the interior of the building, Phase I construction design has now been completed. We anticipate the official completion of construction sometime early in the upcoming fiscal year. Funding in the total amount of $420,000 has been allocated in the proposed budget to complete construction of the building and to possibly provide for site improvements including parking lot resurfacing and landscape installation. Street Beautification: Funding in the total amount of $22,500 has been provided in the budget for the installation of additional street trees in the SMCRA District in an effort to continue the City of South Miami "greening" initiative. Economic Development & Job Creation: Funding in the amount of 30,000 has been provided in the budget for economic development and or job training programs for SMCRA residents. An additional 15,000 has been allocated to provide grant assistance to start-up and expanding businesses. Commercial Building Rehabilitation: A total of 10,000 in grant funding has been provided in the 08/09 budget for commercial businesses who are interested in enhancing the functionality and aesthetics of their building's exterior. Residential Rehabilitation: A total of $29,000 in grant assistance has been provided for homeowners who are also interested in improving the functional condition of their homes. An additional $75,000 in assistance has been allocated for affordable housing purchasers in the SMCRA District. Administrative Expenses: The total 08/09 administrative expenditures for the Agency are $286,560. This amount includes salaries for a full -time director, outreach coordinator, administrative assistant and receptionist, contractual service expenditures, advertising, the annual required audit, training and travel, operating supplies and the Miami -Dade County Administrative fee of $10,872. General Fund Transfers: A total amount of $159,287 has been allocated for General Fund Transfers for the specific services of one SMCRA assigned police officer ($60;212), one SMCRA assigned code enforcement officer ($60,212) and $74,075 and for partial payment for the salary of the SMCRA Secretary ($25,000). Other Uses /General Contingency: A .total amount of $25,000 has been provided for General Contingency and an additional $7,000 has been provided in this eategory for Board Member annual discretionary funding. Special Redevelopment & Technical Services: A total of $45,236 has been provided for this budget category which includes $7,500 for design services for the Madison Square mixed -use development project, 50% of the salary of the Community Outreach Coordinator, two part-time college level interns and for the annual James T. Bowman Scholarship award. Legal Services: Funding in the amount of $40,000 has been provided for professional General Corporate legal services. Park Improvements: A total of $170,000 has been allocated for the improvement of parks located in the SMCRA District. Proposed improvements include $120,000 for the construction of a programmatic activity, concession and restroom facility at Marshall Williamson Park. The addition of this facility will greatly enhance prior SMCRA initiatives to construct a community pavilion and to install security lighting at this location. An additional $50,000 has been allocated as an SMCRA contribution to construct a community pool at the Murray Park recreational complex. Land Acquisition: A total amount of $1,007,002 has been provided to aggressively pursue vacant, blighted properties throughout the SMCRA District and to transform these properties into positive benefits to the community in the form of affordable housing and or other significant redevelopment projects. An additional $297,774 has been committed as the annual debt service payment for the recently acquired Regions Bank long -term bond. $70,000 has been designated in this category for the property management of SMCRA owned properties. Miami -Dade County Budget Format FY 2007 -2008 South Miami Community Redevelopment Agency FY 05 -06 FY-66-07 FY 06 -07 FY 07/08 FY 08/09 Budget Budget Budget Budget Budget Revenues Actual Adopted Projection Adopted Proposed . City Tax Increment Revenue 645,320 831,463 831,463 751,950 $756,711 County Tax Increment Revenue 541,804 740,335 740,335 719,490 $724,819 Carryover from prior year 388,800 253,047 253,047 1,697,526 $1,519,329 All other revenues (Rent Revenues) 9,500 0 0 73,000 $100,000 Transfers - Finance Bond From Regions Bank 2,730,000 2,730,000 0 OCED Grant Funding 294,000 394,000 0 Interest earnings 1 10,8111 8,1481 16,500 $11,500 Revenue Total 1 1,586,424 4,859,6561 4,956,9931 3,258,466 3 112 359 Expenditures Administrative Expenditures: Employee salary and fringe (City Budget #36,37,38,39) 143,344 268,673 235,718 246,003 $246,438 Contractual services (City Budget #41,42) 2,575 6,500 1,667 11,500 $13,000 Insurance 0 Audits and Studies (City Budget #40) 5,000 6,000 6,000 6,500 $6,500 Printing and Publishing (City Budget #51) 1,000 1,000 1,000 750 $500 Marketing Advertising and Notices (Ci Bud et#48) 500 131 500 $500 Travel (City Budget #43) 70 1,000 916 3,000 $2,500 Rent/lease costs Office equipment and furniture (City Budget #50,52,54) 3,609 16,320 13,884 8,500 $4,750 Other Admin. Ex s 85 1,500 1,500 2,500 $1,500 A Subtotal Admin Expenses, % 155,683 1 301,493 1 260,81161 279,253 275,688 County Administrative Charge at 1.5% (City Budget #55) 8,127 1 11,105 1 11,1051 10,792 $10,872 B Subtot Adm Exp & County Charge 163,810 1 312,598 1 271,9211 290,045 286,560 �Operating Expenditures: Employee Salary and Fringe (City Budget #66) 38,975 91689 3,934 23,830 $25,736 Contractual Services (Ci Budget #11,12,32,66,71,72) 20,000 61,000 51,814 194,775 $402,000 Insurance (CityBudget#8) 3,339 19,148 19,148 26,025 $30,000 Audits and Studies 0 Printing and Publishing (City Budget #4,20,29) 720 4,500 0 5,500 $2,500 Marketing (City Budget #74) 3,000 $0 Special Events 25,000 25,000 25,000 Legal Services /Court Costs (City Budget #70) 45,000 50,000 50,000 50,000 $40,000 Land/Building Acquisitions (City Budget #75 -77) 260,000 3,166,327 2,120,192 1,026,181 $1,049,002 Infrastructure Improvements (City Budget #1-3, 5,6) 147,500 150,000 63,069 370,000 $217,500 Building Construction & Improvements (City Budget #9,10) 270,402 324,000 63,461 502,000 $420,000 Debt Service Payments (City Budget #77) 24,000 299,474 297,700 297,774 $297,774 Redevelopment Grants Given Out (City Budget 24,25,27,35) 123,803 247,500 38,070 260,000 $159,000 Redevelopment Loans Issued Out Transfers out to others (City Budget #56,57 Police & Code Officers) 130,000 128,300 128,300 124,336 $159,287 Other O er. Expenses (City Budget #68,69) 20,000 4,000 4,000 18,000 $12,000 C Subtotal O er. Expenses 1,108,739 4,488 938 21864,688 2 901 421 2,814,799 D Reserve/Contingency ( (City Budget #60,6 1 59,828 1 68,120 1 25,5211 67,000 $32,000 Expenditure Total (A+B+C+Dl 1,332,377 4,859 656 1 3,162,1301 3,258,466 3 112 359 Cash Position (Rev -ExP) 253,0471 1 697 526