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12-14-09SOUTH 04 'fig INCORPORATED 3 19Z7 P co) R110 �-7 i'I 11 1_1 3001 "Making our Neighborhood a Great Place to Um Work and Play/' SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY CRA Meeting Meeting Date: Wednesday December 14, 2009 Time: 6:30 PM Next Meeting Date: January 11, 2010 Time: 6:30 PM 6130 Sunset Drive, South Miami, FL Phone:(305) 668 -7236 City of South Miami Ordinance No. 08 -06 -18761 requires all lobbyists before engaging in any lobbying activities to register with the City Clerk and pay an annual fee of $500.00 per Ord. No. 44- 08- 1979. This applies to all persons who are retained (whether paid or not) to represent a business entity or organization to influence "City" action. "City" action is broadly described to include the ranking and selection of professional consultants, and virtually all- legislative, quasi -,_ judicial and administrative action. CALL TO ORDER: A. ROLL CALL: B. INVOCATION: C. PLEDGE OF ALLEGIANCE: S COMMUNITY REDEVELOPMENT AGENCY Z AGENDA - December 14, 2009 REGULAR MEETING 1. APPROVAL OF MINUTES A) November 23,2009* 2. DIRECTOR'S REPORT:. A) Monthly Expenditure Report* B) Future Land Use Map Update* C) Land -Use Analysis of Agency Owned Properties* D) Health, Safety and Welfare Related Demolition* E) Mobley Building Construction* F) Annual Spirit of The Season Awards* 3. GENERAL COUNSEL REPORT None *Attachments PUBLIC COMMENTS (5- minute limit) RESOLUTIONS 4. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO LAND ACQUISITION AND PROPERTY MANAGEMENT; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE FUNDING IN THE TOTAL AMOUNT OF $6,601.46 TO THE MIAMI -DADE COUNTY TAX COLLECTOR FOR PAYMENT OF 2009 PROPERTY TAXES FOR SMCRA OWNED RENTAL PROPERTY LOCATED AT 6442 SW 59TH PLACE, FOLIO NO. 09- 4025 - 010 -0180; AND CHARGING ACCOUNT NO. 610- 1110- 583 -31 -25 (PROPERTY MANAGEMENT ACCOUNT); AND PROVIDING AN EFFECTIVE DATE. COMMUNITY REDEVELOPMENT AGENCY 2 AGENDA - December 14, 2009 5. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO LAND ACQUISITION AND PROPERTY MANAGEMENT; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE FUNDING IN THE TOTAL AMOUNT OF $5,685.19 TO THE MIAMI -DADE COUNTY TAX COLLECTOR FOR PAYMENT OF 2009 PROPERTY TAXES FOR SMCRA OWNED RENTAL PROPERTY LOCATED AT 6429 SW 60TH AVENUE, FOLIO NO. 09- 4025 - 010 -0040; AND CHARGING ACCOUNT NO. 610- 1110- 583 -31 -25 (PROPERTY MANAGEMENT ACCOUNT). 6. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO LAND ACQUISITION AND PROPERTY MANAGEMENT; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE FUNDING IN THE TOTAL AMOUNT OF $5,106.11 TO THE MIAMI -DADE COUNTY TAX COLLECTOR FOR PAYMENT OF 2009 PROPERTY TAXES FOR SMCRA OWNED RENTAL PROPERTY LOCATED AT 6415 SW 60TH AVENUE, FOLIO NO. 09- 4025 - 010 -0030; AND CHARGING ACCOUNT NO. 610- 1110- 583 -31 -25 (PROPERTY MANAGEMENT ACCOUNT). 7. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO PROPERTY MANAGEMENT; AUTHORIZING THE SMCRA DIRECTOR TO ENTER INTO AN FY 2009 -2010 CONTRACTUAL SERVICES AGREEMENT WITH A.L.J. SUPERIOR HOME IMPROVEMENTS FOR A TOTAL AMOUNT NOT TO EXCEED $10,000 FOR BUILDING HANDYMAN SERVICES AS REQUIRED FOR ALL SMCRA OWNED RENTAL PROPERTIES; AND CHARGING THE TOTAL AMOUNT TO ACCOUNT NO. 610 - 1110 - 583 -31 -20 (PROPERTY MANAGEMENT ACCOUNT) ; AND PROVIDING AN EFFECTIVE DATE. 8. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO PARK IMPROVEMENTS; AUTHORIZING THE SMCRA DIRECTOR TO ADVERTISE A REQUEST FOR QUALIFICATIONS AND PROPOSAL FOR ARCHITECTURAL DESIGN SERVICES REQUIRED TO CONSTRUCT A PARK RESTROOM FACILITY AT MARSHALL WILLIAMSON PARK; AND PROVIDING AN EFFECTIVE DATE. BOARD COMMENTS ADJOURNMENT COMMUNITY REDEVELOPMENT AGENCY 3 AGENDA - December 14, 2009 1P6RK1R1 P11R11 M" ROr106 rRRr 110HOW S4. i «(:) Of 701 000f Of 020117##00 PRO"Da rgRr NRer MR100 RRJURG P6R10001 /RPBR7101Rr. OR JUI MON R6RRRKl OR IRO /RRB BOMB' R011MV091 /R /16 RDDRWIM rR8 00AFAMAOR MNU M fORTHAWN ORRR6D MR ITAMNBR ROD 11#06 REiORB rRB 000011 BY 7R6 PR61/D1R6 0"7018. ORl611 MRR 111100 10 00071 #06 M 6RRRr1D BY R RR/ORM VON Of rR1 001111110#. PURSUANT TO FLA STATUTES 286.0105, "THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS NOTICE DOES NOT CONSTITUTES CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE INADMISSIBLE OR IRRELEVANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE ALLOWED BY LAW. COMMUNITY REDEVELOPMENT AGENCY AGENDA - December 14, 2009 '�'DK/0�l SLR 2001 Making our Neighborhood a Great Place to Live, Work and Play" To: Honorable Chair and Date: December 14, 2009 SMCRA Board Me ers From: Stephen D id, ITEM No. o U'11 SMCRA D rector MONTHL Y EXPENDITURE REPORT(S) In an effort to ensure transparency of the Agency, a monthly expenditure report is provided on the agenda of each regularly scheduled meeting. Attached as Exhibit A and B are the monthly expenditure reports for the months of September and October 2009. Attachments. 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Revisions to the future land -use map were subsequently requested by the Planning Department to correct the configuration of Marshall Williamson Park and adjacent roadways to their existing geographical configuration. Attachments: Planning Department Letter of Intent to Correct FLUM Future Land -Use Map (Corrected Example) SD /MCGRUFF \PLANNING \CRA \Future Land -Use Map Update.doc . CITY OF SOUTHAfL4A I MEMORANDUM To: Stephen David, CRA Director From: Sanford A. Youkilis, Planning Consultant a Date: October 9, 2009 Re: Future Land Use Map Categories- Marshall Williamson Park. EXHIBIT Please be advised that your CRA Board was correct in noticing a conflict with a proposed park improvement and the land use map category shown on the City's current Future Land Use Map. The current map is in error and will be corrected immediately. The 1995 Evaluation and Appraisal Report (EAR) recommended changes in the land use map in the vicinity of Marshall Williamson Park due to recent park improvements and a street re- configuration. This recommendation was then included in the 1997 EAR Based Map Amendments which was adopted by the City Commission on August 19, 1997 via Ordinance No. 20 -97 -1641. The amendment entitled "Amendment III, Marshall Williamson Park Reconfiguration" (pp. 12-15) specifically changes the Future Land Use Categories to match what is shown on the City's Existing Land Use Map. Both of these documents -are attached. The area in which the current park improvements are planned is officially designated "Parks /Open Space Land Use Category". In addition the same area is also designated as Parks/Recreation Zoning Use District on the official zoning map of the City. This office can not determine why this Future Land Use Map Amendment was not updated on the map in 1997 -98 along the with 16. other map amendments made at that time. The Planning and Zoning Director will immediately be ordering a revision to the current Future Land Use Map to correct this oversight. Attachments: Amendment III, 1997 EAR Amendments Existing Land Use Map SAY X:\Memos\Memo to CRA Williamson Park FLUM_doc N o EXHIBIT B Oj Cl LLJ ON CD Lri LLJ ID Lo izcry cly CD oj ON OD QD La LO W CL 00 LA Dil I 110., SE�'CR&_ 2001 Making our Neighborhood a Great Place to LMe, Work and Play' To: Honorable Chair and SMCRA Board Meml From: Stephen D SMCRA Iii Date: December 14, 2009 ITEM No. IN LAND USE ANALYSIS OF SMCRA OWNED PROPERTIES During the November 23, 2009 Meeting, the Board reviewed a land -use analysis presentation from LaRue Planning & Management. The presentation included a professional, objective assessment of the most appropriate land -use use density required to implement the proposed Madison Square development. Based on these planning determinations, the following three development scenarios were presented to the Board (See Exhibit A): Land -Use Maximum Density Total Units Number of Bedrooms Scenario 1 - 41 Units Per Acre 78 Units (35 One -Bed, 39 Two -Bed, 4 Three -Bed) Scenario 2 - 34 Units Per Acre 65 Units (35 One -Bed, 26 Two -Bed, 4 Three -Bed) Scenario 3 - 24 Units Per Acre 46 Units (18 One -Bed, 24 Two -Bed, 4 Three -Bed) It should be noted that the three scenarios listed above are based on an inclusion of recently purchased residential properties for a total site area of 1.9 acres. Based on input provided by the Board, the consultant has reworked his original analysis to include a greater dispersion of two and three bedroom units as well as to increase the size of the overall units. At the time of the agenda printing, the final hard -copy of the full report was not yet submitted. Staff anticipates receiving the report by December 14, 2009. Copies of the final report shall subsequently be provided to each SMCRA Board Member. Attachments: Draft Summary Table of Preliminary Land -Use Analysis Findings SD /MCGRUFF \PLANNING \CRA \Land -Use Analysis of SMCRA Owned Properties.doc EXHIBIT A ECONOMIC VIABILITY (or alternatives to attract compatible private development) Three possible development scenarios were chosen, based on developer and land use experts, to determine the highest and most compatible use for the Madison Square future development. As shown below, each scenario anticipates 7,000 square feet of commercial development. The dwelling unit count varies from 78 to 46 dwelling units. The scenarios are as follows: _......_ -� DRAFT SCENARIO 1 — (Land -Use Density — 41 Units Per Acre) BUILDING INVENTORY Residential Count Sq. Ft. /Unit Total Cost/Sq. Ft. Building Cost Walk -up 35 units 500 sq. ft. 17,500 sq. ft. $175.00 $3,062,500.00 Apartments Garden 39 units 600 sq. ft. 23,400 sq. ft. $160.00 $3,744,000.00 Apartments Townhouses 4 units 1,200 sq. ft. 4,800 sq. ft. $120.00 $576,000.00 Commercial 7,000 sq. ft. $100.00 $700,000.00 Totals 78 52,700 sq. ft. $8,082,500.00 SCENARIO 2 - (Land -Use Density — 34 Units Per Acre) BUILDING INVENTORY Residential Count Sq. Ft. /Unit Total Cost/Sq. Ft. Building Cost Walk -up 35 units 500 sq. ft. 17,500 sq. ft. $175.00 $3,062,500.00 Apartments Garden 26 units 600 sq. ft. 15,600 sq. ft. $160.00 $2,496,000.00 Apartments Townhouses 4 units 1,200 sq. ft. 4,800 sq. ft. $120.00 $576,000.00 Commercial 7,000 sq. ft. $100.00 $700,000.00 Totals 65 44,900 sq. ft. $6,834,500.00 SCENARIO 3 - (Land -Use Density — 24 Units Per Acre) BUILDING INVENTORY Residential Count Sq. Ft. /Unit Total Cost/Sq. Ft. Building Cost Walk -up 18 units 500 sq. ft. 9,000 sq. ft. $175.00 $1,575,000.00 Apartments Garden 24 units 600 sq. ft. 14,400 sq. ft. $160.00 $2,304,000.00 Apartments Townhouses 4 units 1,200 sq. ft. 4,800 sq. ft. $120.00 $576,000.00 Commercial 7,000 sq. ft. $100.00 $700,000.00 Totals 46 35,200 sq. ft. $5,155,000.00 2001 'Making our Neighborhood a Great Place W Live, Work and Play' To: Honorable Chair and Date: October 12, 2009 SMCRA Board Members From: ITEM No. ao SMClKA Director / HEALTH, SAFETY & WELFARE RELATED DEMOLITION During the October 12, 2009 Meeting, the Board authorized a funding disbursement to Rausa Builders Inc. to demolish existing slum and severely blighted property recently purchased by the SMCRA and located at 6487 SW 601h Avenue (See Exhibit A). Following a required asbestos analysis of the two structures and the removal of asbestos in the existing floor boards, demolition of the structures was completed on December 3, 2009. It should be noted that the aforementioned property is one of the three residential properties recently purchased by the SMCRA that are directly adjacent to the proposed Madison Square site (See Exhibit B). The site is now substantially improved due to the elimination of a severe health, safety and welfare problem to all area residents. Attachments: Photograph — Existing Property Conditions (6487 SW 601h Avenue) Photograph — Recently Cleared Site (6487 SW 60`h Avenue) SD /MCGRUFF \PLANNING \CRA \Health, Safety & Welfare Related Demolition.doc RECENTLY CLEARED SITE - 6487 SW 60T" AVENUE EXHIBIT Recently Cleared Site Looking North To SW 641h Street (Hardee Drive) (SMCRA Owned Property Assemblage) S1V� C RA 2001 Making our Neighborhood a Great Place to live, Work and Play" To: Honorable Cl Date: December 14, 2009 SMCRA and W. Date: s From: Step n David, ITEM No. SM RA Director MOBLEYBUILDING CONSTRUCTION PROGRESS During the November 23, 2009 Meeting, the Board approved a construction services agreement with Bejar Construction Inc. to complete building renovation and parking lot construction of the SMCRA owned Mobley Building. According to the Agency bid requirements for the project, the selected contractor would have a total of twenty (20) days to acquire a construction bond for the total value of the project. The required construction bond was subsequently obtained by Bejar Construction and was submitted to the Agency on December 4, 2009. Construction on the project is scheduled to commence during the week of December 14, 2009. Attachments. SD /MCGRUFF \PLANNING \CRA \Mobley Building Construction Progress.doc 1HU 2001 'Making our Neighborhood a Great Place to live, Work and Play' To: Honorable Chair and SMCRA Board Mein] From: Stephen SMCRA Date: December 14, 2009 ITEM No. U ANNUAL SPIRIT OF THE SEASON AWARDS During the November 23, 2009 Meeting, the Board was provided with a Spirit of the Season evaluation form. The evaluation form has again been attached as Exhibit A. The deadline for submitting evaluation forms is December 21, 2009. As has been tradition in the past, the Board shall visit the households of selected awardees during the evening of December 22, 2009 to present awards and to photograph the event. Please fee free to contact staff should you require transportation to view the homes during the current evaluation period. Attachments: Spirit of the Season Evaluation Form SD /MCGRUFF \PLANNING \CRA\ Annual Spirit of the Season.doc EXHIBIT A CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY To: SMCRA Board Members From: SMCRA Staff RE: Annual Spirit of the Season Evaluation Form Date: November 23, 2009 Please complete the required information below and return to the South Miami City Clerk's Office, (305) 663 -6348 (fax). The deadline for returning the completed evaluation form is Monday, December 21, 2009. Check your name: Chairman Horace Feliu ❑ Vice Chair Brian Beasley ❑ Board Member Velma Palmer ❑ Board Member Valerie Newman ❑ Board Member Lew Sellars ❑ Board Member Rodney Williams ❑ Board Member Lashawnda Williams ❑ Please include the , address of the home decorations reviewed on the indicated space below as well as the individual numerical evaluations on a scale of I to 10. The top three vote recipients will receive individual Spirit of the Season Awards. SINGLE - FAMILY HOMES Address Score Address LEE PARK TOWN HOME CONDOMINIUM Score Address Score Address Score 20 01 Making our Neighborhood a Great Place to Live, Work and Play' To: Honorable Chair and SMCRA Board Members From: Stephen SMCRA Date: December 14, 2009 ITEM No. 4 SMCRA PROPERTY TAX PAYMENT (6442 SW 59'" Place) A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO LAND ACQUISITION AND PROPERTY MANAGEMENT; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE FUNDING IN THE TOTAL AMOUNT OF $6,601.46 TO THE MIAMI -DADE COUNTY TAX COLLECTOR FOR PAYMENT OF 2009 PROPERTY TAXES FOR SMCRA OWNED RENTAL PROPERTY LOCATED AT 6442 SW 59TH PLACE, FOLIO NO. 09- 4025- 010 -0180; AND CHARGING ACCOUNT NO. 610 - 1110 - 583 -61 -10 (LAND ACQUISITION ACCOUNT); AND PROVIDING AN EFFECTIVE DATE BACKGROUND As part of a prior Board authorized land acquisition initiative, the Agency purchased several former residentially zoned properties including 6442 SW 59th Place. The existing property at this location contains one, six -unit, 2 -story apartment building purchased in anticipation of the proposed Madison Square development. In an effort to maintain housing for as long as possible until project construction, the Agency has operated and maintained this rental property since its purchase on December 15, 2006. According to Miami -Dade County taxing regulations, all income generating rental properties located within Miami -Dade County are required to pay property taxes. Based on the current tax assessment of the property, the current 2009 property taxes due is $6,601.46. Approval of the attached resolution shall authorize the SMCRA Director to disburse funding in the total amount of $6,601.46 to the Miami -Dade County Tax Collector for payment of 2009 property taxes for 6442 SW 59th Place. RECOMMENDATION Staff recommends approval of the attached resolution authorizing the SMCRA Director to disburse funding in the total amount of $6,601.46 to the Miami -Dade County Tax Collector for payment of 2009 property taxes on 6442 SW 59th Place, Folio No. 09- 4025- 010 -0180. Attachments: Miami -Dade County Tax Bill (6442 SW 59th Place) SD /MCGRUFF \PLANNING \CRA \SMCRA Property Tax Payment (6442 SW 59 °i Place).doc I RESOLUTION NO. 2 3 A RESOLUTION OF THE SOUTH MIAMI COMMUNITY 4 REDEVELOPMENT AGENCY ( SMCRA) RELATING TO LAND 5 ACQUISITION AND PROPERTY MANAGEMENT; AUTHORIZING 6 THE SMCRA DIRECTOR TO DISBURSE FUNDING IN THE TOTAL 7 AMOUNT OF $6,601.46 TO THE MIAMI -DADE COUNTY TAX 8 COLLECTOR FOR PAYMENT OF 2009 PROPERTY TAXES FOR 9 SMCRA OWNED RENTAL PROPERTY LOCATED AT 6442 SW 59TH 10 PLACE, FOLIO NO. 09- 4025- 010 -0180; AND CHARGING ACCOUNT NO. 11 610 - 1110 - 583 -61 -10 (LAND ACQUISITION ACCOUNT); AND 12 PROVIDING AN EFFECTIVE DATE WHEREAS, as part of a prior Board authorized land acquisition initiative, the Agency purchased several former residentially zoned properties including 6442 SW 59th Place; and WHEREAS, the existing property at this location contains one, six -unit, 2 -story apartment building purchased in anticipation of the proposed Madison Square development; and WHEREAS, in an effort to maintain housing for as long as possible until project construction, the Agency has operated and maintained this property since its purchase on December 15, 2006; and WHEREAS, according to Miami -Dade County taxing regulations, all income generating rental properties located within Miami -Dade County are required to pay property taxes; and WHEREAS, based on the current tax assessment of the property, the current 2009 property taxes due for 6442 SW 59th Place is $6,601.46; and WHEREAS, the SMCRA Board desires to maintain opportunities for existing residents of the area to obtain affordable rental housing prior to the construction of a new housing project at this location. NOW THEREFORE BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: 41 Section 1. The Board authorizes the SMCRA Director to disburse 42 funding in the total amount of $6,601.46 to the Miami -Dade County Tax Collector -for Page 1 of 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 payment of 2009 property taxes for SMCRA owned rental property at 6442 SW 591h Place, Folio No. 09- 4025- 010 -0180 and charging Account No. 610 - 1110 - 583 -31 -25 (Property Management Account). Following funding disbursement, the total remaining balance in No. 610 -1110- 583 -31 -25 shall be $53,623.54 Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this ATTEST: City of South Miami Community Redevelopment Agency Clerk READ AND APPROVED AS TO FORM General Counsel day of December, 2009. APPROVED: Chairperson Board Vote: Chairperson Feliu: Vice Chairperson Beasley: Board Member Palmer: Board Member Newman: Board Member Sellars: Board Member R. Williams: Board Member L. Williams: Page 2 of 2 Miami -Dade County. Real Estate Tax Information Page 1 of 1 Show Me: Real Estate Tax Information Property Taxes [] Today's Date: 12/09/2009 Last Update: 12/07/2009 Tax Year: 2009 Folio Number: 09 40250100180 SOUTH MIAMI Search By: Owner's Name: SOUTH MIAMI COMMUNITY REDEVELOPMENT Select Item [l AGENCY Property Address: 6442 SW 59 PL Detail Tax Information: Real Estate Tax Info 2009 Taxes Prior Years Taxes Due 2009 Ad Valorem 2009 Non -Ad Valorem 2009 Back Assessments 2009 Enterprise Folio 2009 Historical Abatements 2010 Quarterly Payments 2009 Tax Notice /Memorandum © 2002 Miami -Dade County. All rights reserved. Mailing Information : Legal Description SOUTH MIAMI COMMUNITY FRANKLIN SUB PB 5 -34 REDEVELOPMENT AGENCY LOT 17 LESS E27.50FT BLK 3 6130 SUNSET DR LOT SIZE 4625 SQ FT SOUTH MIAMI FL 331435040 COC 25196 - 0888/0891 1206 6 To view 2009 Tax Notice /Memorandum click here Amounts due if paid by 12/31/2009 in U.S. funds 2009 Taxes _$`6601.46 To pay by a -check please carefully read the following before clicking on the PAY NOW button below. Funds must be available for immediate withdrawal. A regular checking account must be used. Do not use Money Market, Line of Credit or Equity accounts. Do not use credit card issued checks /balance transfer checks . A service fee of not less than $25.00 up to a maximum of $250.00 will be charged for any a -check payments returned by your bank. Pursuant to Administrative Order 4 -86 the taxpayer will be responsible for fees and /or loss of discount that occurs from returned payments. Please be aware that for security reasons only IE6+ and like version browsers are supported for a -check payments. PAY NOW If payment is not received by the specified date the total amount due is subject to change. Amounts due are subject to change without notice. ntact Informati E -Mail: ro tax miamidade.gov (305) 270 -4916 Downtown Office: 140 W Flagler St., Room 101 Miami, FL 33130 Office Hours: Mon - Fri 8:00 am - 5:00 Related Links: Tax Collector Property Appraiser Florida State Dept of Revenue 0 Property Tax Home I Real Estate Tax Info 12009 Taxes I Prior-Years 12009 Non -Ad Valorem 2009 Back Assessments 12009 Enterprise Folio 12009 Historical Abatements 12010 Quarterly Payments 1 2009 Tax Notice /Memorandum Miami -Dade Home I Using Our Site I About I Phone Directory I Privacy I Disclaimer E -mail your comments, questions and suggestions to Webmaster http: / /egvsys.miamidade.gov :1608 /wwwsery /ggvt /txcaw0l.dia ?folio= 0940250100180 12/9/2009 1001 Making our Neighborhood a Great Place to Live, Work and Play" To: Honorable Chair and SMCRA Board Members From: Stephen SMCRA Date: December 14, 2009 ITEM No. 5 SMCRA PROPERTY TAX PAYMENT (6429 SW 60'h Avenue) A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO LAND ACQUISITION AND PROPERTY MANAGEMENT; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE FUNDING IN THE TOTAL AMOUNT OF $5,685.19 TO THE MIAMI -DADE COUNTY TAX COLLECTOR FOR PAYMENT OF 2009 PROPERTY TAXES FOR SMCRA OWNED RENTAL PROPERTY LOCATED AT 6429 SW 60TH AVENUE, FOLIO NO. 09- 4025 - 010 -0040; AND CHARGING ACCOUNT NO. 610- 1110 - 583 -31- 25 (PROPERTY MANAGEMENT ACCOUNT) BACKGROUND As part of a prior Board authorized land acquisition initiative, the Agency purchased several former residentially zoned properties including 6429 SW 601h Avenue. The existing property at this location contains one, single - family rental home purchased in anticipation of the proposed Madison Square development. In an effort to maintain housing for as long as possible until project construction, the Agency has operated and maintained this rental property since its purchase on December 28, 2006. According to Miami -Dade County taxing regulations, all income generating rental properties located within Miami -Dade County are required to pay property taxes. Based on the current tax assessment of the property, the current 2009 property taxes due is $5,685.19. Approval of the attached resolution shall authorize the SMCRA Director to disburse funding in the total amount of $5,685.19 to the Miami -Dade County Tax Collector for payment of 2009 property taxes for 6429 SW 601h Avenue. RECOMMENDATION Staff recommends approval of the attached resolution authorizing the SMCRA Director to disburse funding in the total amount of $5,68.5.19 to the Miami -Dade County Tax Collector for payment of 2009 property taxes on 6429 SW 60th Avenue, Folio No. 09- 4025- 010 -0040. Attachments: Miami -Dade County Tax Bill (6429 SW 60'h Avenue) SD /MCGRUFF\PLANNING \CRA \SMCRA Property Tax Payment (6429 SW 60 °i Avenue).doc 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 RESOLUTION NO. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO LAND ACQUISITION AND PROPERTY MANAGEMENT; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE FUNDING IN THE TOTAL AMOUNT OF $5,685.19 TO THE MIAMI -DADE COUNTY TAX COLLECTOR FOR PAYMENT OF 2009 PROPERTY TAXES FOR SMCRA OWNED RENTAL PROPERTY LOCATED AT 6429 SW 60TH AVENUE, FOLIO NO. 09- 4025- 010 -0040; AND CHARGING ACCOUNT NO. 610-1110-583-31-25 (PROPERTY MANAGEMENT ACCOUNT) WHEREAS, as part of a prior Board authorized land acquisition initiative, the Agency purchased several former residentially zoned properties including 6429 SW 60th Avenue; and WHEREAS, the existing property at this location contains one, single- family rental home purchased in anticipation of proposed construction of the Madison Square development; and WHEREAS, in an effort to maintain housing for as long as possible until project construction, the Agency has operated and maintained this property since its purchase on December 28, 2006; and WHEREAS, according to Miami -Dade County taxing regulations, all income generating rental properties located within Miami -Dade County are required to pay property taxes; and WHEREAS, based on the current tax assessment of the property, the current 2009 property taxes due for 6429 SW 60'' Avenue is $5,685.19; and WHEREAS, the SMCRA Board desires to maintain housing opportunities for existing residents of the area prior to the commencement of construction of a new housing project at this location. NOW THEREFORE BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. The Board authorizes the SMCRA Director to disburse funding in the total amount of $5,685.19 to the Miami -Dade County Tax Collector for payment of 2009 property taxes for SMCRA owned rental property at 6429 SW 60th Page 1 of 2 1 Avenue, Folio No. 09- 4025- 010 -0040 and charging Account No. 610- 1110 - 583 -31 -25 2 (Property Management Account). Following funding disbursement, the total remaining 3 balance in No. 610- 1110 - 583 -31 -25 shall be $48,055.57. 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this ATTEST: City of South Miami Community Redevelopment Agency Clerk READ AND APPROVED AS TO FORM: General Counsel day of December, 2009. APPROVED: Chairperson Board Vote: Chairperson Feliu: Vice Chairperson Beasley: Board Member Palmer: Board Member Newman: Board Member Sellars: Board Member R. Williams: Board Member L. Williams: Page 2 of 2 Miami -Dade County. Real Estate Tax Information Page 1 of 1 Show Me: Property Taxes [� Search By: Select Item F] Detail Tax Information: Real Estate Tax Info 2009 Taxes Prior Years Taxes Due 2009 Ad Valorem 2009 Non -Ad Valorem 2009 Back Assessments 2009 Enterprise Folio 2009 Historical Abatements 2010 Quarterly Payments 2009 Tax Notice /Memorandum © 2002 Miami -Dade County. All rights reserved. Real Estate Tax Information Today's Date: 12/09/2009 Last Update: 12/07/2009 Year: 2009 Folio Number: 09 40250,100040 SOUTH MIAMI Owner's Name: CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY Property Address: 6429 SW 60 AVE Mailing Information : Legal Description CITY OF SOUTH MIAMI FRANKLIN SUB PB 5 -34 COMMUNITY REDEVELOPMENT AGENCY LOT 3 LESS W2.51FT FOR R/W BLK 1 6130 SUNSET DR MIAMI FL 331435040 LOT SIZE 5875 SQ FT OR 25233 -1114 1206 3 To view 2009 Tax Notice /Memorandum click here Amounts due if paid by 12/31/2009 in U.S. funds 2009 Taxes $ 5685.19 To pay by a -check please carefully read the following before clicking on the PAY NOW button below. Funds must be available for immediate withdrawal. A regular checking account must be used. Do not use Money Market, Line of Credit or Equity accounts. Do not use credit card issued checks /balance transfer checks . A service fee of not less than $25.00 up to a maximum of $250.00 will be charged for any a -check payments returned by your bank. Pursuant to Administrative Order 4 -86 the taxpayer will be responsible for fees and /or loss of discount that occurs from returned payments. Please be aware that for security reasons only IE6+ and like version browsers are supported for a -check payments. PAY NOW If payment is not received by the specified date the total amount due is subject to change. Amounts due are subject to change without notice. ntact Informati E -Mail: ro tax miamidade.gov (305) 270 -4916 Downtown Office: 140 W Flagler St., Room 101 Miami, FL 33130 Office Hours: Mon - Fri 8:00 am -5:00 pm Related Links: Tax Collector Property Appraiser Florida State Dept of Revenue i Property Tax Home I Real Estate Tax Info 12009 Taxes I Prior Years 12009 Non -Ad Valorem 2009 Back Assessments 12009 Enterprise Folio 12009 Historical Abatements 12010 Quarterly Payments 1 2009 Tax Notice /Memorandum Miami -Dade Home I Using Our Site I About I Phone Directory I Privacy I Disclaimer E -mail your comments, questions and suggestions to Webmaster http: / /egvsys.miamidade.gov :1608 /wwwsery /ggvt /txcaw0l .dia ?folio= 0940250100040 12/9/2009 <Duvv� Ins 2001 Making our Neighborhood a Great Place to Live, Work and Play" To: Honorable Chair and SMCRA Board Members From: Stephen SMCRA Date: December 14, 2009 ITEM No.V - SMCRA PROPERTY TAX PAYMENT (6415 SW 60'" Avenue) A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO LAND ACQUISITION AND PROPERTY MANAGEMENT; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE FUNDING IN THE TOTAL AMOUNT OF $5,106.11 TO THE MIAMI -DADE COUNTY TAX COLLECTOR FOR PAYMENT OF 2009 PROPERTY TAXES FOR SMCRA OWNED RENTAL PROPERTY LOCATED AT 6415 SW 60TH AVENUE, FOLIO NO. 09- 4025- 010 -0030; AND CHARGING ACCOUNT NO. 610- 1110 - 583 -31- 25 (PROPERTY MANAGEMENT ACCOUNT) BACKGROUND As part of a prior Board authorized land acquisition initiative, the Agency purchased several former residentially zoned properties including 6415 SW 60th Avenue. The existing property at this location contains one, single - family rental home purchased in anticipation of the proposed Madison Square development. In an effort to maintain housing for as long as possible until project construction, the Agency has operated and maintained this rental property since its purchase on December 14, 2006. According to Miami -Dade County taxing regulations, all income generating rental properties located within Miami -Dade County are required to pay property taxes. Based on the current tax assessment of the property, the current 2009 property taxes due is $5,106.11 Approval of the attached resolution shall authorize the SMCRA Director to disburse funding in the total amount of $5,106.11 to the Miami -Dade County Tax Collector for payment of 2009 property taxes for 6415 SW 60th Avenue. RECOMMENDATION Staff recommends approval of the attached resolution authorizing the SMCRA Director to disburse funding in the total amount of $5,106.11 to the Miami -Dade County Tax Collector for payment of 2009 property taxes on 6415 SW 601h Avenue, Folio No. 09- 4025 -010 -0030. Attachments: Miami -Dade County Tax Bill (6415 SW 60ih Avenue) SD /MCGRUFF \PLANNING \CRA \SMCRA Property Tax Payment (6415 SW 60'h Avenue).doc 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 RESOLUTION NO. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO LAND ACQUISITION AND PROPERTY MANAGEMENT; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE FUNDING IN THE TOTAL AMOUNT OF $5,106.11 TO THE MIAMI -DADE COUNTY TAX COLLECTOR FOR PAYMENT OF 2009 PROPERTY TAXES FOR SMCRA OWNED RENTAL PROPERTY LOCATED AT 6415 SW 60"' AVENUE, FOLIO NO. 09- 4025- 010 -0030; AND CHARGING ACCOUNT NO. 610-1110-583-31-25 (PROPERTY MANAGEMENT ACCOUNT) WHEREAS, as part of a prior Board authorized land acquisition initiative, the Agency purchased several former residentially zoned properties including 6415 SW 60th Avenue; and WHEREAS, the existing property at this location contains one, single - family rental home purchased in anticipation of proposed construction of the Madison Square development; and WHEREAS, in an effort to maintain housing for as long as possible until project construction, the Agency has operated and maintained this property since its purchase on December 14, 2006; and WHEREAS, according to Miami -Dade County taxing regulations, all income generating rental properties located within Miami -Dade County are required to pay property taxes; and WHEREAS, based on the current tax assessment of the property, the current 2009 property taxes due for 6415 SW 60th Avenue is $5,106.11; and WHEREAS, the SMCRA Board desires to maintain housing opportunities for existing residents of the area prior to the commencement of construction of a new housing project at this location. NOW THEREFORE BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. The Board authorizes the SMCRA Director to disburse funding in the total amount of $5,106.11 to the Miami -Dade County Tax Collector for payment of 2009 property taxes for SMCRA owned rental property at 6415 SW 60th Page 1 of 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 Avenue, Folio No. 09- 4025- 010 -0030 and charging Account No. 610- 1110 - 583 -31 -25 (Property Management Account). Following funding disbursement, the total remaining balance in No. 610 -1110- 583 -31 -25 shall be $42,949.46. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this ATTEST: City of South Miami Community Redevelopment Agency Clerk General Counsel day of December, 2009. ►- \»Z•]LT /•1•�i Chairperson Board Vote: Chairperson Feliu: Vice Chairperson Beasley: Board Member Palmer: Board Member Newman: Board Member Sellars: Board Member R. Williams: Board Member L. Williams: Page 2 of 2 Miami -Dade County. Real Estate Tax Information Show Me: Real Estate Tax Information Property Taxes Today's Date: 12/09/2009 Last Update: 12/07/2009 Tax Year: 2009 Folio Number: 09 40250100030 SOUTH MIAMI Search By: Owner's Name: SOUTH MIA COMMUNITY REDEV AGENCY Select Item Property Address: 6415 SW 60 AVE Detail Tax Information: Real Estate Tax Info 2009 Taxes Prior Years Taxes Due 2009 Ad Valorem 2009 Non -Ad Valorem 2009 Back Assessments Mailing Information : Legal Description SOUTH MIA COMMUNITY REDEV FRANKLIN SUB PB 5 -34 AGENCY 6130 SUNSET DR LOT 2 LESS W2.50FT BLK 1 SOUTH MIAMI FL LOT SIZE 5875 SQ FT 331435040 COC 25196 -0578 12 2006 6 2009 Enterprise Folio To view 2009 Tax Notice /Memorandum click here 2009 Historical Abatements 2010 Quarterly Payments Amounts due if paid by 12/31/2009 in U.S. funds 2009 Tax Notice /Memorandum 2009 Taxes f$ 5106.11 - - To pay by a -check please carefully read the following before clicking on the PAY NOW button below. Funds must be available for immediate withdrawal. A regular checking account must be used. Do not use Money Market, Line of Credit or Equity accounts. Do not use credit card issued checks /balance transfer checks . A service fee of not less than $25.00 up to a maximum of $250.00 will be charged for any a -check payments returned by your bank. Pursuant to Administrative Order 4 -86 the taxpayer will be responsible for fees and /or loss of discount that occurs from returned payments. Please be aware that for security reasons only IE6+ and like version browsers are supported for a -check payments. PAY NOW If payment is not received by the specified date the total amount due is subject to change. Amounts due are subject to change without notice. Page 1 of 1 ntact Informati E -Mail: proptaxCcD- miamidade.-gov (305) 270 -4916 Downtown Office: 140 W Flagler St., Room 101 Miami, FL 33130 Office Hours: Mon - Fri 8:00 am -5:001 Related Links: Tax Collector Property Appraiser Florida State Dept of Revenue Property Tax Home i Real Estate Tax Info 12009 Taxes i Prior Years 12009 Non -Ad Valorem 2009 Back Assessments 12009 Enterprise Folio 12009 Historical Abatements 12010 Quarterly Payments 1 2009 Tax Notice /Memorandum Miami -Dade Home i Using Our Site i About i Phone Directory i Privacy i Disclaimer © 2002 Miami -Dade County. All rights reserved. E -mail your comments, questions and suggestions to Webmaster http://egvsys.miamidade.gov: 1608/wwwserv/ggvt/txcaw0l .dia ?folio= 0940250100030 12/9/2009 1111® 4'Q0ry`L011L19L 2001 Making our Neighborhood a Great Place to Live, Work and Ploy' To: Honorable Chair and Date: December 14, 2009 SMCRA Boar ers From: Stephen avid ITEM No. SMC Director FY2009 -2010 HANDYMAN SERVICE AGREEMENT FOR SMCRA OWNED RENTAL PROPERTIES RESOLUTION A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY (SMCRA) RELATING TO PROPERTY MANAGEMENT; AUTHORIZING THE SMCRA DIRECTOR TO ENTER INTO AN FY 2009 -2010 CONTRACTUAL SERVICES AGREEMENT WITH A.L.J. SUPERIOR HOME IMPROVEMENTS FOR A TOTAL AMOUNT NOT TO EXCEED $10,000 FOR BUILDING HANDYMAN SERVICES AS REQUIRED FOR ALL SMCRA OWNED RENTAL PROPERTIES; AND CHARGING THE TOTAL AMOUNT TO ACCOUNT NO. 610 - 1110 - 583 -31 -20 (PROPERTY MANAGEMENT ACCOUNT); AND PROVIDING AN EFFECTIVE DATE BACKGROUND As part of a prior land acquisition initiative, the Agency purchased approximately ten (10) residential properties in anticipation of development of the Madison Square Project. Included as part of these purchases were the following four (4) rental properties: 6442 SW 59th Place; 6429 SW 60th Avenue; 6415 SW 60th Avenue; 6457 SW 601h Avenue; Each of the above listed properties are also in varying states of disrepair and require periodic maintenance and refurbishment throughout the fiscal year. During the prior fiscal year, the Agency expended a total amount of $15,575 for building related repairs including exterior painting and termite tenting of 6442 SW 59th Place. Staff anticipates possibly expending approximately $10,000 during the current fiscal year for similar handyman repair type services. Staff recently obtained quotes from various handyman service companies to provide services during the current fiscal year. Based on the quotes received, the quote received from A.L.J. Superior Home Improvements is one of the more cost effective. A.L.J. Superior Home Improvements has also in the past provided handyman service for the SMCRA and has provided an extremely timely and professional service. Approval of the attached resolution shall authorize the SMCRA Director to enter into a handyman services agreement with A.L.J. Superior Home Improvements for a total amount not to exceed $10,000 for the remainder of the 2009 -2010 Fiscal Year. RECOMMENDATION Staff recommends approval of the attached resolution authorizing the SMCRA Director to enter into the handyman services agreement attached as Exhibit D with A.L.J. Superior Home Improvements for a total contract amount not to exceed $10,000 to provide handyman services for SMCRA owned rental properties for the remainder of the 2009 -2010 Fiscal Year and charging the total amount to Account No. 610 - 1110 - 583 -31 -20 (Property Management Account). Attachments: Handyman Service Quotes (3) Draft Handyman Service Agreement SD: \CRA\2009 -2010 Handyman Service Agreement.doc 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 RESOLUTION NO. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO PROPERTY MANAGEMENT; AUTHORIZING THE SMCRA DIRECTOR TO ENTER INTO A CONTRACTUAL SERVICES AGREEMENT WITH A.L.J. SUPERIOR HOME IMPROVEMENTS FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $10,000 TO PROVIDE HANDYMAN SERVICES AS REQUIRED FOR ALL SMCRA OWNED RENTAL PROPERTIES FOR THE REMAINDER OF THE 2009 -2010 FISCAL YEAR; AND CHARGING THE TOTAL AMOUNT TO ACCOUNT NO. 610 - 1110 - 583 -31 -20 (PROPERTY MANAGEMENT ACCOUNT); AND PROVIDING AN EFFECTIVE DATE. WHEREAS, as part of a prior land acquisition initiative, the Agency purchased approximately ten (10) residential properties in anticipation of development of the Madison Square Project; and WHEREAS, of the properties purchased, the following four (4) contain residential rental buildings: 6442 SW 59th Place; 6429 SW 60th Avenue; 6415 SW 60th Avenue; 6457 SW 60th Avenue; and WHEREAS, each of the above listed properties were also in varying states of disrepair when purchased and as a result require periodic maintenance and refurbishment during the fiscal year; WHEREAS, during the prior fiscal year, the Agency expended a total amount of $1 5,575 for building related repairs including exterior painting and termite tenting of 6442 SW 59th Place; and WHEREAS, staff anticipates possibly expending an additional $10,000 during the current fiscal year for similar handyman repair type services for all four properties; and WHEREAS, staff recently obtained quotes from various handyman service companies to provide services during the current fiscal year and based on the quotes received, the quote received from A.L.J. Superior Home Improvements is one of the more cost effective; and Page 1 of 2 1 2 3 4 5 6 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 WHEREAS, A.L.J. Superior Home Improvements has in the past provided handyman service repairs for the Agency and has always provided extremely timely and professional services; and WHEREAS, the SMCRA Board desires to maintain safe and secure residential housing opportunities for existing residents prior to the commencement of construction of a potential new housing project at this location. NOW THEREFORE BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. The South Miami Community Redevelopment Board authorizes the SMCRA Director to enter into the handyman services agreement attached as Exhibit D with A.L.J. Superior Home Improvements for a total contract amount not to exceed $10,000 to provide handyman services for SMCRA owned rental properties for the remainder of the 2009 -2010 Fiscal Year and charging the total amount to Account No. 610 - 1110 - 583 -31 -20 (Property Management Account). Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this day of December, 2009. ATTEST: APPROVED: City of South Miami Community Redevelopment Agency Clerk READ AND APPROVED AS TO FORM General Counsel Page 2 of 2 Chairperson Board Vote: Chairperson Feliu: Vice Chairperson Beasley: Board Member Palmer: Board Member Newman: Board Member Sellars: Board Member R. Williams: Board Member L. Williams: EXHIBIT A HANDYMAN SERVICE QUOTE #1 (A.L.J. Superior Home Improvements) A.L.J. "SUPERIOR HOME IMPROVEMENTS" CELL 305 - 905- 7083.03F3FICE 305 - 254- 2080•FAX 305- 254 -9888 PROPOSAL SUBMITTED TO: NAME ADDRESS PHONE WE HEREBY PROPOSE TO PERFORM THE LABOR NECESSARY FOR THE COMPLETION OF WORK TO BE PERFOMED AT: F ( © ©( r Z.P-. ''_ I-Irn " 7(/-40 3 I eE bit_c� w t W,�O�u dam' r N All Material is to be as specified, and the above work to be performed in nondance with the drawings and /or speclfi 0tlons submitted for above worn, anu compietea in a won...... waranasri— m.n.---..". .1 DEPOSIT %24 Hours before fob starts. BALANCE %24 Hours before Job ends. START DATE COMPLETION DATE with payments to be made as follows: Respectfully Submitted Per. S%trJ I DATE I U l7s l bct ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payments will be made as outlined above. MAKE ALL CHECKS PAYABLE TO ANTHONY L. JACKSON J11"I EXHIBIT B HANDYMAN SERVICE QUOTE #2 (Al America's Handyman) Al America's Handyman "The solution for all your maintenance needs" 14170 SW 84 ST Suite# F504 Miami, FL 33183 Phone: (786)525 -2228 Fax: (305)385-0811 www.alamericashandyman.com "Licensed & Insured" To: City of South Miami 6130 Sunset Dr. South Miami, FL 33143 Ph: 305 - 668 -7239 Fax: 305-668-7356 FOR: Repair /Remodeling /Handyman Service(s) DATE: DECEMBER 7, 2009 DESCRIPTION DATE DURATION AMOUNT The following list is a brief scope of all the services we offer: Door Repairs V Door Tracks Light Fixtures Locks Iron Bars Removal �/ Acoustic,Ceilings Capet Installation / Drywall Repairs Y ✓ Tile Installation / ✓ Exhaust Fans Repairs ,/ Electrical Work Vanities ,/ Leakage Problems ,/ Garbage Disposal *See Description • Sliding Doors v,.Toilets • Welding Linoleum /VCT Install & Wax Gates (Wood or Sinks Metal) OPEN Mon -Sat. ,y Fences Popcorn Ceiling Repairs Latches V Tile and Grout Cleaning Waxing /And Much More... We also provide shutter installation services and any type of construction services as well. Our new construction company website is under construction. We charge $29/h for expert handyman, $18 /h for assistant handyman. Most our projects are billed per service. However, we are always willing to work per hour as needed. Payment shall be done as follows: 50% upon work initiation. 50% after work completion. Or end of week if paid hourly. Bounced or delayed checks subject to $50 weekly service charge(s). Thank you for your business! EXHIBIT B HANDYMAN SERVICE QUOTE #3 (Dunnwright Services Inc) Dunnwright Services Inc. Dear Sirs, Dunnwright Services, Inc. provides Florida and Puerto Rico with a minority owned, 100% self - performing, facilities Maintenance Company. We are a vendor in good standing within your system. We strive to do the job right the first time every time. The quality of our work is our best advertisement. We Offer: Centralized dispatching of technicians in Florida and Puerto Rico (Refer to attached zip code spread sheets to view detailed service areas) 24 -Hour Emergency Service in Dade /Broward /Collier /Orange /Palm Beach State of the art rapid communication between techs and dispatch Service List: Electrical /Plumbing /Carpentry/Doors & Locks /Automatic Doors /Flooring /Roofing /Fences/ Glass/ Interior Signs /Build Outs & Roll Outs /Mold Re- mediation /Hurricane Preparation Handyman' Rates: Regular Time: From 8AM to 4PM Mon. - Fri. $65 Per Hour /Per Man Over Time: From 4PM to 8AM Mon. - Fri. $97.50 Per Hour /Per Man Emergency/Weekend: $97.50 Per Hour /Per Man Initial Trip Charge $65 Florida *$65 - Puerto Rico (Higher trip charges outside of San Juan District detailed on the map of Puerto Rico on our website: www.dunnwrightservices.com) Please submit all work orders via fax or email. We look forward to working for you soon. E -Mail Addresses: Quotes quotes@dunnwrightservices.com Mailing Address: Dunnwright Services, Inc. 2520 Coral Way Miami, FL 33145 -3438 (305) 444 -2777- phone (305) 444 -8880- fax www.dunnwrightservices.com HANDYMAN SERVICES AGREEMENT THIS CONTRACT is made and entered into as of the day of December, 2009 by and between the South Miami Community Redevelopment Agency ( SMCRA), and A.L.J. Superior Home Improvements Inc. (Contractor). WHEREAS, the SMCRA desires to engage and retain the services of the contractor to perform the work described in this contract and the contractor desires to accept the engagement. NOW THEREFORE, in consideration of the sum of $10.00, the mutual promises and covenants contained in this contract, and for other good and valuable consideration, the receipt and legal sufficiency of which is acknowledged by both parties, the parties agree as follows: I. WHEREAS CLAUSES. The above whereas clauses are incorporated and made a part of this contract. II. PURPOSE. The purpose of this contract is for contractor to provide the SMCRA with building handyman services on an as needed basis for SMCRA owned rental properties as provided in the attached Exhibit D1. The total cost to provide handyman services during the remainder of FY 2009 -2010 shall not exceed $10,000. III. WARRANTY. Any worked performed by the contractor which is not to the satisfaction of the SMCRA, must be addressed and corrected within 48 hours of verbal and/or written notice. IV. GENERAL. Contractor shall at all times enforce strict discipline and good behavior among its employees and shall take all steps necessary to insure that they are familiar with and abide by all safety and other rules. Contractor shall provide competent and adequate installation personnel, and shall assign an experienced supervisor responsible for the property for the duration of the contract. All personnel shall be required to wear clean uniforms while on site, with company emblem for 'identification. Contractor shall supply all required, Permits, Labor, Materials and equipment necessary for the satisfactory performance of the services listed herein. Contractor shall provide all licenses, permits and insurance necessary to perform the services outlined. Contractor shall take care to avoid damage to Owner's property, and the property of Owner's tenants, vendors and patrons. Contractor is responsible of the disposal of any debris associated with any work performed for the SMCRA. V. CHANGE ORDERS/WORK ORDERS. The SMCRA or Contractor, may at any time, upon mutual Contract and by written order, make changes within the general scope of this Contract in the services to be performed. SMCRA may, from time to time, request changes SMCRA Contractor Page 1 of 6 in the services of the Contractor to be performed hereunder. Such changes, including any increase or decrease in the amount of the Contractor's compensation, which are mutually agreed upon between SMCRA and the Contractor shall be incorporated in written amendments to this Contract. If any such changes causes an increase or decrease in the prices charged, the maximum amount of the Contract, or the time required for performance of any part of the work under this Contract, whether or not changed by the order, or otherwise affects the conditions of this Contract, SMCRA shall make an equitable adjustment in the maximum amount, the price(s), the delivery schedule, or other affected terms, and shall modify the Contract with a mutually negotiated written Change Order. VI. PAYMENT TERMS. Cost as identified in shall be made to A.L.J. Superior Home Improvement Service Contractor upon the completion of work and based on the hourly labor rate identified in Exhibit D1 of this agreement. Work orders shall be issued by the SMCRA directly to A.L.J. Superior Home Improvement Service on an as needed basis. VII. TERMINATION FOR CONVENIENCE. The SMCRA may terminate this contract for convenience at any time by giving 15 -days notice in writing to the contractor. The contractor will be paid for the value of services performed pursuant to the schedule contained in the statement of work, up to and including the termination date. Contractor will be permitted to complete on -going investigations and shall be paid for all satisfactory work completed. The SMCRA shall not be liable for future profits or losses. In the event that the SMCRA improperly terminates the contract for default under section VIII, below, the termination shall be deemed a termination for convenience under this section. VIII. TERMINATION FOR DEFAULT. Either party may terminate this contract prior to the completion of the work on account of a material breach of this contract by the other party, which has not been cured within three days from the date of receipt of written notice of breach from the party seeking termination. Termination shall be effective as of the end of the notice period in the case of any uncured material breach. Contractor may terminate this contract prior to the expiration of the initial term or any subsequent renewal term upon not less than 30 days prior written notice to the SMCRA in the event that contractor is unable to complete the services identified in section II due to causes beyond contractor's control. The SMCRA shall have no liability to the contractor for future profits or losses in the event of termination for default. The rights and remedies of the SMCRA provided in this provision shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract. Should contractor provide the SMCRA with written notice of cancellation of contract, contractor will be required to refund a pro -rata share of the compensation identified in Section VI. ♦ us •�. Contractor Page 2 of 6 IX. TRANSFER AND ASSIGNMENT. None of the work or services under this contract shall be subcontracted unless contractor obtains prior written consent from the SMCRA. Approved subcontractors shall be subject to each provision of this contract and contractor shall be responsible and indemnify the SMCRA for all subcontractors' acts, errors or omissions. The contractor shall not assign, transfer or pledge any interest in this contract without the prior written consent of the SMCRA; provided, however, that claims for money by the contractor from the SMCRA under this contract may be assigned, transferred or pledged to a bank, trust company, or other financial institution without the SMCRA's approval. Written notice of any assignment, transfer or pledge of funds shall be furnished within 10 -days by the contractor to the SMCRA. X. RESERVATION OF RIGHTS. The parties agree that this contract may be amended to modify the scope of services and commitment by contractor to SMCRA , so as to better fulfill the service needs of the SMCRA and it's properties. No additional consideration will be necessary to amend this contract. XI. SOVEREIGN IMMUNITY. The SMCRA does not waive sovereign immunity for any claim for breach of contract or for an award of prejudgment interest. XII. JURISDICTION AND VENUE. For the purposes of this contract, Florida law shall govern the terms of this contract. Venue shall be in Miami -Dade County, Florida. XII. INSURANCE AND INDEMNIFICATION. The SMCRA shall not be held liable or responsible for any claims which may result from acts, errors or omissions of the contractor or its subcontractors, suppliers or laborers. In reviewing, approving or rejecting any submissions or acts of the contractor, the SMCRA in no way assumes responsibility or liability for the acts, errors or omissions of the contractor or subcontractors. The contractor shall not commence work under this contract until it has obtained all insurance required by the SMCRA. The contractor shall defend, indemnify and hold the SMCRA harmless from any and all claims, liability, losses, expenses and causes of action arising solely out of a negligent act, error, or omission or misconduct of the contractor, or the contractor's subcontractors, suppliers and laborers incident to the performance of the contractor's services under this contract. The contractor shall pay all claims, losses, fines, penalties, costs and expenses of any nature whatsoever resulting from its intentional misconduct or negligence. The contractor shall maintain during the term of this contract the following insurance: A. Comprehensive general liability insurance with broad form endorsement, including automobile liability, completed operations and products liability, SMCRA Contractor Page 3 of 6 contractual liability, severability of interest with cross liability provision, and personal injury and property damage liability with limits of $1,000,000.00 combined single limit per occurrence for bodily injury and property damage. The policy or policies shall name SMCRA as additional insured and shall reflect the hold harmless provision contained herein. B. Workers' Compensation Insurance in compliance with Chapter 440, Florida Statutes, as presently written or hereafter amended. C. The policies shall contain waiver of subrogation against the SMCRA where applicable and shall expressly provide that the policy or policies are primary over any other insurance that the SMCRA may have. The SMCRA reserves the right to request a copy of the required policies for review. All policies .shall contain a "severability of interest" or "cross liability" clause without obligation for premium payment of the SMCRA. D. All of the insurance is to be placed with Best rated A -8 or better insurance companies qualified to do business under the laws of the State of Florida. The contractor shall furnish certificates of insurance to the SMCRA prior to the commencement of operations. The certificates shall clearly indicate that the contractor has obtained insurance in the type, amount, and classification as required for strict compliance with this section and that no reduction in limits by endorsement during the policy term, or cancellation of this insurance shall be effective without 3 0 days prior written notice to the SMCRA. Compliance with the foregoing requirements shall not relieve the contractor of its liability and obligations under this contract. XIII. COMPLIANCE WITH LAWS. The Contractor shall be responsible for full compliance of the design criteria under section III of this contract. Contractor shall additionally comply with all applicable building codes, state and federal law. Additionally, all work completed shall be permitted. Any deficiencies in the scope of services shall be remedied by the Contractor at the Contractor's sole expense. XIV. LIENS. The Contractor, subcontractors, suppliers and laborers are prohibited from placing a lien on SMCRA's property. XV. SEVERABILITY. Should any section or any part of any section of this contract be rendered void, invalid or unenforceable by any court of law, for any reason, the determination shall not render void, invalid or unenforceable any other section or part of any section of this contract. SMCRA Contractor Page 4 of 6 XVI. NOTICES. All notices given or required under this contract shall be deemed sufficient if sent by certified mail, return receipt requested, to the addresses of the contractor and to the SMCRA specified in this contract, unless either party shall specify to the other party a different address for the giving of the notices. XVII. CONTRACTING OFFICER REPRESENTATION. For the purposes of this contract, the contracting officers are as follows: To the SMCRA: Stephen David, SMCRA Director 6130 Sunset Drive City of South Miami, FL 33143 To Contractor: Anthony Jackson, President 17721 SW 113t" Court Miami, Florida 33157 Attention: President An individual or delegated committee will be designated to represent the SMCRA in all matters pertaining to the work as it progresses. Interference by unauthorized individuals must be controlled so as no to impede the smooth progress of the work. Painting contractor shall review all work to be accomplished with project representative to preclude misunderstandings. XVIII. ENTIRE CONTRACT. The contract, when signed by all of the parties, constitutes the full and complete understanding and contract of all parties and may not be in any manner interpreted or fulfilled in contradiction of its express terms. This contract and the incorporated attachments constitute the entire understanding between the parties and integrates by its terms all previous contracts or understandings, oral or written, between the parties. In the event of any conflict, the terms of this contract will govern over the provisions of any incorporated documents XIX. MISCELLANEOUS PROVISION. In the event a court must interpret any word or provision of this contract, the word or provision shall not be construed against either party by reason of drafting or negotiating this contract. above. IN WITNESS WHEREOF the parties have executed this contract on the date indicated- Page 5 of 6 WHO.�., Contractor WITNESSED: WITNESSED: ATTEST: President, A.L.J. Superior Home Improvements Inc. Page 6 of 6 Stephen David, SMCRA Director APPROVED AS TO FORM: Office of General Counsel SMCRA Contractor *720M%..KA 2001 Making our Neighborhood a Great Place to lice, Wark and Play" To: Honorable Chair and SMCRA Boa rs From: Stephen D vid, SMCRA irecto Date: December 14, 2009 ITEM No. REQUEST FOR QUALIFICATIONS AND PROPOSAL — PARK RESTROOM DESIGN A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO PARK IMPROVEMENTS; AUTHORIZING THE SMCRA DIRECTOR TO ADVERTISE A REQUEST FOR QUALIFICATIONS AND PROPOSAL FOR ARCHITECTURAL SERVICES REQUIRED TO CONSTRUCT A PARK RESTROOM FACILITY AT MARSHALL WILLIAMSON PARK; AND PROVIDING AN EFFECTIVE DATE BACKGROUND: The adopted South Miami Community Redevelopment Plan, identifies specific improvements to Marshall Williamson Park that would enhance the existing amenity and quality of life for all SMCRA residents. In an effort to facilitate these improvements, the SMCRA Board previously authorized construction of an outdoor pavilion at this location and substantial lighting improvements to the park proper and existing tennis court facility. Marshall Williamson Park is also located directly adjacent to the South Miami Senior Citizen Center on SW 62nd Avenue and is currently poised for additional park and recreational activities for area seniors, youth and other local residents. In an effort to provide adequate resources for these additional recreational program activities, the Board approved 2009 -2010 budgeted funding to construct an adequate restroom facility at this location. It should be noted that this item was deferred by the Board during their August 2009 Meeting due to an apparent conflict between the City's official future land use map in relation to the proposed site of this redevelopment initiative. This potential conflict has now been resolved by the City's Planning Department (See Exhibit A). The proposed project is now ready to proceed with the required design and construction process. Approval of the attached resolution shall authorize the SMCRA Director to advertise the attached request for qualifications and proposal for architectural services to construct the Marshall Williamson Park restroom facility (See Exhibit B). RECOMMENDATION: Staff recommends approval of the attached resolution authorizing the SMCRA Director to advertise a request for qualifications and proposal for required architectural services to construct the aforementioned park restroom facility. Following the submission of proposals from interested firms, the selection involving a full Competitive Consultant Negotiations (CCNA) process shall commence. The recommended architect shall then been returned to the Board for final selection. Attachments: Planning Department Letter of Intent to Correct Draft RFP /Q SD /MCGRUFF \PLANNING \CRA\Marshall Williamson Park Restroom RFP /Q.doc 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 1� 44 45 46 RESOLUTION NO. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO PARK IMPROVEMENTS; AUTHORIZING THE SMCRA DIRECTOR TO ADVERTISE A REQUEST FOR QUALIFICATIONS AND PROPOSAL FOR ARCHITECTURAL SERVICES REQUIRED TO CONSTRUCT A PARK RESTROOM FACILITY AT MARSHALL WILLIAMSON PARK; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the adopted South Miami Community Redevelopment Plan, identifies specific improvements to Marshall Williamson Park that would enhance the existing amenity and quality of life for all SMCRA residents; and WHEREAS, in an effort to facilitate these improvements, the SMCRA Board previously authorized construction of an outdoor pavilion at this location and substantial lighting improvements to the park proper and existing tennis courts; and WHEREAS, Marshall Williamson Park is also located directly adjacent to the South Miami Senior Citizen Center on SW 62nd Avenue and is currently poised for additional park and recreational activities for area seniors, youth and other local residents; and WHEREAS, in an effort to provide adequate resources for these additional recreational program activities, the Board approved 2009 -2010 budgeted funding to construct an adequate restroom facility at this location; and WHEREAS, this item was deferred by the Board during the prior fiscal year due to an apparent conflict between the City's official future land use map and the proposed project; and WHEREAS, issues concerning possible conflicts between the City's future land -use map and this proposed community redevelopment project have now been resolved; and WHEREAS, the SMCRA Board desires implement these vital park improvements to assist in providing much needed recreational opportunities and an enhancement of quality of life for all residents of the area. NOW THEREFORE BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Page 1 of 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Section 1. The South Miami Community Redevelopment Agency authorizes the SMCRA Director to advertise the Request for Proposal and Qualifications attached as Exhibit B to obtain required architectural design services to construct a restroom, building facility at Marshall Williamson Park. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this day of December, 2009 ATTEST: SMCRA CLERK ".• IMM Chairperson READ AND APPROVED AS TO FORM: General Counsel Page 2 of 2 Board Vote: Chairperson Feliu: Vice Chairperson Beasley: Board Member Palmer: Board Member Newman: Board Member Sellars Board Member R. Williams: Board Member L. Williams: CITY OFSOUTH3MW MEMORANDUM To:.. Stephen David, CRA Director From: Sanford A. Youkilis, Planning Consultant. Date: October 9, 2009 Re: Future Land Use Map Categories- Marshall Williamson Park. EJCHIBIT A Please be advised that your CRA Board was correct in noticing a conflict with a proposed park improvement and the land use map category shown on the City's current Future Land Use Map. The current map is in error and will be corrected immediately. The 1995 Evaluation and Appraisal Report (EAR) recommended changes in the land use map in the vicinity of Marshal Williamson Park due to recent park improvements and a street re- configuration.. This recommendation was then included in the 1997 EAR Based Map Amendments which was adopted by the City Commission on August 19, 1997 via Ordinance No. 20 -97 -1641. The amendment entitled "Amendment III, Marshall Williamson Park Reconfiguration" (pp. 12-15) specifically changes the Future Land Use Categories to match what is shown on the City's Existing Land Use Map. Both of these documents -are attached. The area in which the current park improvements are planned is officially designated "Parks /Open Space Land Use Category ". In addition the same area is also designated as Parks/Recreation Zoning Use District on the official zoning map of the City. ,d This office can not determine why this Future Land Use Map Amendment was not updated on the map in 1997 -98 along the with 16. other map amendments made at that time. The Planning and Zoning Director will immediately be ordering a'revision to the durrent Future Land Use Map to correct this oversight. - Attachments: Amendment III, 1997 EAR Amendments Existing Land Use Map SAY X:\MemoslMemo to CRA Williamson Park FLUM.doc. 50 UT�� J�3 F u `SON \J P• : ffl ry .KA 2001 Mokisrq ow t kvrigh y,odlrrd o Great t "rc:a to t ive, 61 /or r .asae nlc�y' (LEGAL NOTICE) EXHIBIT B CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY REQUEST FOR QUALIFICATIONS AND PROPOSAL FOR ARCHITECTURAL SERVICES REQUIRED TO CONSTRUCT A MUNICIPAL PARK RESTROOM BUILDING FACILITY (RFP /Q NO. 05-002) The South Miami Community Redevelopment Agency ( SMCRA) is requesting qualifications and proposal from qualified firms interested in providing architectural services required to construct a municipal park restroom building facility at City of South Miami, Marshall Williamson Park located at 6121 SW 68'" Street, Miami, Florida 33143. Eight sealed copies of the RFP /RFQ response must be submitted and marked in the format outlined no later than 3:00 p.m. on Tuesday, January 23, 2009; and should be submitted to Maria M. Menendez, City Clerk, at City of South Miami, City Clerk's Office, 6130 Sunset Drive, South Miami, 33143, Tel: 305- 663 -6340, Fax: 305- 668 -7356. SUBMITTAL GUIDELINES Copies of the Request for Proposal /Qualifications may also be obtained from: www.cilyofsouthmiami.net Any questions in reference to the RFP /RFQ must be submitted by fax prior to January 6, 2006 to the address above. No phone conversations will be permitted. All responses shall be in writing and available to all proposers. Responses received after the date and time specified will be considered late and will not be accepted. The SMCRA and the City of South Miami are not liable for costs incurred in the preparation of this proposal. The contents of the successful firm's proposal as well as the RFP /RFQ will become part of contractual obligations. The City of South Miami reserves the right to reject any and all proposals, with or without cause; to waive any or all irregularities with regard to the specifications and to make the award to the firm offering the greatest advantage to the City. All proposals shall be irrevocable for a period of ninety days from the proposal deadline date. All proposals received in a timely fashion will be opened by the City Clerk at 3:05 p.m. on Tuesday, January 23, 2006 in the City Commission Chambers located at 6130 Sunset-Drive, Miami, FL 33143. Pursuant to section 2 -11.1 of the county code, the Code of Silence has been implemented. Notwithstanding any other provision of the county ethics code, the imposition of a Cone of Silence on a particular RFP /RFQ or bid shall not preclude staff from obtaining industry comment or performing market research therefore provided all communications related thereto between a potential vendor, service provider, bidder, lobbyist, or consultant and any member of the CRA's professional staff including, but not limited to, the executive director and his/her staff are in writing or are made at a duly noticed public meeting. The City of South Miami Community Redevelopment Agency is an EEO /AA Employer. Maria M. Menendez, City Clerk/SMCRA Secretary 1 (t saottCIR-m AIT'**� 2001 "Makifif7 nor N'6qhborhond a Greg! 10foce to Live, L"Vn k and P'Aay" SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY Request for Qualifications And Proposal No. 05-002 Providing Architectural Services to Construct a Municipal Park Restroom Building Facility December 14, 2009 2 REQUEST FOR QUALIFICATIONS AND PROPOSAL FOR ARCHITECTURAL SERVICES FOR CONSTRUCTION OF A PARK RESTROOM FACILITY NO. 05-002 The South Miami Community Redevelopment Agency ( SMCRA) is requesting qualifications and proposal from qualified firms interested in providing profession architectural services for construction of a municipal park restroom building at the City of South Miami's Marshall Williamson Park, located at, Miami, Florida 33143. Eight sealed copies of the RFP /RFQ response must be submitted and marked in the format outlined no later than 3:00 p.m. on Tuesday, January 23, 2009; and should be submitted to Maria M. Menendez, City Clerk, at the address below: City of South Miami City Clerk's Office 6130 Sunset Drive, South Miami, Telephone (305) 663 -6340 Fax (305) 668 -7356 Directions (From the North): I -95 South Until it turns into US 1. US South to 72 Street (Sunset Drive), turn right, proceed South two blocks to 61 Avenue, turn left, City Hall is at the side of the Police Department. Parking is on the left. Directions (From the South): US 1 north to 72 Street (Sunset Drive), turn left, proceed south two blocks to 61 Avenue, turn left, City Hall is at the side of the Police Department. Parking is on the left. SUBMITTAL GUIDELINES Copies of the Request for Proposal /Qualifications may also be obtained from: www.cityofsoutluniami.net Any questions in reference to the RFP /RFQ must be submitted by fax prior to January 6, 2009 to the address above. No phone conversations will be permitted. All responses shall be in writing and available to all proposers. Responses received after the date and time specified will be considered late and will not be accepted. The SMCRA and the City of South Miami are not liable for costs incurred in the preparation of this proposal. The contents of the successful firm's proposal as well as the RFP/RFQ will become part of contractual obligations. The SMCRA reserves the right to reject any and all proposals, with or without cause; to waive any or all irregularities with regard to the specifications and to make the award to the firm offering the greatest advantage to the SMCRA. All proposals shall be irrevocable for a period of ninety days from the proposal deadline date. All proposals received in a timely fashion will be opened by the City Clerk at 3:05 p.m. on Tuesday, January 23, 2009 in the City Commission Chambers located at 6130 Sunset Drive, Miami, FL 33143. Pursuant to section 2 -11.1 of the county code, the Code of Silence has been implemented. Notwithstanding any other provision of the county ethics code, the imposition of a Cone of Silence on a particular RFP/RFQ or bid shall not preclude staff from obtaining industry comment or performing market research therefore provided all communications related thereto between a potential vendor, service provider, bidder, lobbyist, or consultant and any member of the SMCRA's professional staff including, but not limited to, the Director and his /her staff are in writing or are made at a duly noticed public meeting. The City of South Miami is an EEO /AA Employer. M TABLE OF CONTENTS I. BACKGROUND II. OVERVIEW III. SCOPE OF WORK Article 1 ... ........................Project Administration Services Article 2 ...... .....................Evaluation of Budget and Cost of the Work Article 3 ........................... Supporting Services Article 4 ...... .....................Evaluation and Planning Services Article 5 .. .........................Design Services Article 6 ............ ...................Construction Procurement Services Article 7 ....... .......................Contract Administration Services Article 8 ...... ........................Project Completion Article 9 .............................. Schedule of Services Article 10............ ..............General Proposal Guidelines Article 11 ...... .......................Proposal Submittal Requirements Article 12 ...... .......................Proposal Evaluation Criteria 5 I.BACKGROUND Marshall Williamson Park is owned by the City South Miami and the City's Community Redevelopment Agency has recently implemented several improvements to the park including the construction of a structural pavilion and the installation of extensive lighting throughout the park. As a continuation of these improvements an in anticipation of increased recreational activities at the park, the Agency has authorized the construction of a restroom/meeting room building at this location. The Marshall Williamson Park site is located at 6121 SW 68"' Street, South Miami, Florida. The proposed new restroom building facility shall be sited in the general area of the existing recreation pavilion recently constructed by the Agency (See Exhibit 1 for Park Location Map). II. PROJECT OVERVIEW The SMCRA is requesting proposals at this time from qualified firms to provide architectural design services to construct an approximate 900 square foot park restroom/meeting building. 1. Provide a contemporary yet complimentary design that meets the high foot traffic demand of a new restroom/meeting building at City of South Miami's Marshall Williamson Park. No prefabricated or modular units will be accepted. Construct a new meeting room and restroom building containing approximately 900 square feet in floor area. Facility should closely match the architectural vocabulary in the existing park pavilion facility. Should be designed to prevent vandalism and potential damage to the building. Must be constructed to utilize maximize natural light and ventilation and to achieve lower maintenance costs at higher levels of service. Should be fully ADA compliant and include stainless steel sinks, low flow toilets and a storage /maintenance area (See Exhibits 1 and 2 for Site Location Map and Example Floor Plan). 2. Provide a "design criteria package" including concise, performance- oriented drawings or specifications of the public restroom/meeting building construction project. The purpose of the design criteria package is to furnish sufficient information to allow design -build firms to prepare a bid or a response to an agency issued request for construction bids. The purpose of the design criteria package is to furnish sufficient information to permit design -build firms to prepare a bid or a response to an agency's request for proposal, or to permit an agency to enter into a negotiated design -build contract. The design criteria package must specify performance -based criteria for the public construction project, including the legal description of the site, survey information concerning the site, interior space requirements, material quality standards, schematic layouts and conceptual design criteria of the project, cost or budget estimates, design and construction schedules, site development requirements, G provisions for utilities, stormwater retention and disposal, parking requirements applicable to the project and "green" building construction techniques. III. SCOPE OF WORK Article 1 - Project Administration Services The Consultant shall manage the design services and provide construction management for the Project. The Consultant shall confer with the SMCRA, research applicable design criteria, attend Project meetings, communicate with members of the Project team and issue progress reports. The Architect /Engineer shall coordinate the services provided by the team members. 1.1 When Project requirements have been sufficiently identified, the Architect/Engineer shall.prepare, and periodically update, a Project schedule that shall identify milestone dates for decisions required of the SMCRA, design services furnished by the Architect/Engineer, completion of documentation provided by the Architect /Engineer, commencement of construction and Substantial Completion of Work. As the design process progresses through the end of the preparation of the Construction Documents, the Architect/Engineer shall update and refine the preliminary estimate of the Cost of Work. The Architect/Engineer shall advise the SMCRA of any adjustment to previous estimates of the Cost of Work indicated by changes in Project requirements or general market conditions. If at any time the Architect /Engineer's estimates of the Cost of Work exceed the SMCRA's budget, the Architect/Engineer shall make appropriate recommendations to the SMCRA to adjust the Project's size, quality or budget, and the SMCRA shall cooperate with the Architect/Engineer in making such adjustments. 1.2 The Architect/Engineer shall consider the value of alternative materials, building systems and equipment, together with other considerations based on program, budget and aesthetics in developing the design for the Project. 1.3 Upon request of the SMCRA, the Architect/Engineer shall make a presentation to explain the design of the Project to representatives of the SMCRA. 1.4 The Architect/Engineer shall submit design documents to the SMCRA at intervals appropriate to the design process for purposes of evaluation and approval by the SMCRA. The Architect/Engineer shall be entitled to rely on approvals received from the SMCRA in the further development of the design. 1.5 The Architect/Engineer shall assist the SMCRA in connection with the SMCRA's responsibility for filing documents required for the approval of government authorities having jurisdiction over the Project. Article 2 - Evaluation of Budget and Cost of the Work 2.1 When the Project requirements have been sufficiently identified, the Architect/Engineer shall prepare a preliminary estimate of the Cost of Work. This estimate may be based on current area, volume or similar conceptual estimating techniques. The Architect/Engineer shall advise the SMCRA of any adjustment to previous estimates of the Cost of Work 7 indicated by changes in Project requirements or general market conditions. If at any time the Architect/Engineer's estimates of the Cost of Work exceed the SMCRA's budget, the Architect/Engineer shall make appropriate recommendations to the SMCRA to adjust the Project's size, quality or budget, and the SMCRA shall cooperate with the Architect /Engineer in making such adjustments. 2.2 Evaluations of the SMCRA's Budget for the Project, the preliminary estimate of the Cost of Work and updated estimates of the Cost of Work prepared by the Architect/Engineer represent the Architect /Engineer's judgment as a design professional familiar with the construction industry. It is recognized, however, that neither the Architect/Engineer nor the SMCRA has control over the cost of labor, materials or equipment, over the Architect /Engineer's methods of determining bid prices, or over competitive bidding, market or negotiating conditions. Accordingly, the Architect/Engineer cannot and does not warrant or represent that bids or negotiated prices will not vary from the Owner's budget for the Project or from any estimate of the Cost of Work or evaluation prepared or agreed to by the Architect /Engineer. 2.3 In preparing estimates of the Cost of Work, the Architect/Engineer shall be permitted to include contingencies for design, bidding and price escalation; to determine what materials, equipment, component systems and types of constructions are to be included in the Contract Documents; to make reasonable adjustments in the scope of the Project and to include in the Contract Documents alternate bids as may be necessary to adjust the estimated Cost of the Work to meet the Owner's budget for the Cost of Work. 2.4 If bidding or negotiating has not commenced within 90 days after the Architect /Engineer submits the Construction Documents to the SMCRA, the budget for the Cost of Work shall be adjusted to reflect changes in the general level of prices in the construction industry. 2.5 If the budget for the Cost of Work is exceeded by the lowest bona fide bid or negotiated proposal, the SMCRA shall: a. Give written approval of an increase in the budget for the Cost of Work; b. Authorize rebidding or negotiating of the Project within a reasonable time; C. Terminate; or d. Cooperate in revising the Project scope and quality as required to reduce the Cost of Work. 2.6 If the SMCRA chooses to proceed, the Architect/Engineer, without additional compensation, shall modify the documents for which the Architect/Engineer is responsible under this Agreement as necessary to comply with the budget for the Cost of Work. The modification of such documents shall be the limit of the Architect/Engineer's responsibility under this Section. The Architect/Engineer shall be entitled to compensation in accordance with this Agreement for all services performed whether or not construction is commenced. Article 3 - Supporting Services 3.1 Unless specifically designated, the services of this Article 3 shall be provided by the SMCRA or the SMCRA's consultants and contractors. 3.2 The SMCRA shall furnish information setting forth the SMCRA's objectives, including space requirements and relationships. The general program is attached as Exhibit 1. 3.3 The SMCRA shall furnish surveys to describe physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site. The surveys and legal information shall include, as applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; adjacent drainage; rights -of -way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions and necessary data with respect to existing buildings, other improvements and trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced to a Project benchmark. Article 4 - Evaluation and Planning Services 4.1 The Architect/Engineer shall provide a preliminary evaluation of the information furnished by the SMCRA under this Agreement, including the SMCRA's program and schedule requirements and budget for the Cost of Work, each in terms of the other. The Architect /Engineer shall review such information to ascertain that it is consistent with the requirements of the Project and shall notify the SMCRA of any other information or consultant services that may be reasonably needed for the Project. 4.2 The Architect/Engineer shall provide a preliminary evaluation of the SMCRA's site for the Project based on the information provided by the SMCRA of anticipated impacts that such method may have on the SMCRA's program, schedule and budget for the Cost of the Work. 4.3 The Architect/Engineer shall review the Architect/Engineer's proposed method of contracting for construction services and shall notify the SMCRA of anticipated impacts that such method may have on the SMCRA's program, financial and time requirements, and the scope of the Project. Article 5 - Design Services 5.1 The Architect/Engineer's design services shall include normal structural, mechanical and electrical engineering services. 5.2 Schematic Design Documents. The Architect/Engineer shall provide Schematic Design Documents based on the mutually agreed -upon program, schedule, and budget for the Cost of Work. The documents shall establish the conceptual design of the Project illustrating the scale and relationship of the Project components. The Schematic Design Documents shall include a conceptual plan, if appropriate, and preliminary building plans, sections and elevations. At the Architect/Engineer's option, the Schematic Design Documents may include study models, perspective sketch, electronic modeling or combinations of these E media. Preliminary selections of major building systems and construction materials shall be noted on the drawings or described in writing. 5.3 Design Development Documents. The Architect /Engineer shall provide Design Development Documents based on the approved Schematic Design Documents and updated budget for the Cost of Work. The Design Development Documents shall illustrate and describe the refinement of the design of the Project, establishing the scope, relationships, forms size and appearance of the Project by means of plans, sections and elevation, typical construction details, and equipment layouts. The Design Development Documents shall include specifications that identify major materials and systems and establish in general their quality level. 5.4 During the development of the Construction Documents, the Architect/Engineer shall assist the SMCRA in the development and preparation of; (1) bidding and procurement information which describes the time, place and conditions of bidding; bidding or proposal forms; and the forms of agreement between the owner and Contractor; and (2) the Conditions of the Contract for Construction (General, Supplementary and other Conditions). The Architect/Engineer also shall compile the Project Manual that includes the Conditions of the Contract for Construction and Specifications and may include bidding requirements and sample forms. Article 6 - Construction Procurement Services 6.1 The Architect/Engineer shall assist the SMCRA in obtaining either competitive bids or negotiated proposals and shall assist the SMCRA in awarding and preparing contracts for construction. 6.2 The Architect/Engineer shall assist the SMCRA in establishing a list of prospective bidders or contractors. 6.3 The Architect /Engineer shall assist the SMCRA in bid validation or proposal evaluation and determination of the successful bid or proposal, if any. If requested by the SMCRA, the Architect/Engineer shall notify all prospective bidders or contractors of the bid or proposal results. 6.4 Competitive Bidding - Bidding Documents shall consist of bidding requirements, proposed contract forms, General Conditions and Supplementary Conditions, Specifications and Drawings. 6.5 If requested by the SMCRA, the Architect /Engineer shall arrange for procuring the reproduction of Bidding Documents for distribution to prospective bidders. The SMCRA shall pay directly for the cost of reproduction or shall reimburse the Architect/Engineer for such expenses. 6.6 If requested by the SMCRA, the Architect /Engineer shall distribute the Bidding Documents to prospective bidders and request their return upon completion of the bidding process. The Architect/Engineer shall maintain a log of distribution and retrieval, and the amounts of deposits, if any, received from and returned to prospective bidders. 10 6.7 The Architect/Engineer shall consider requests for substitutions, if permitted by the Bidding Documents, and shall reimburse the Architect /Engineer for such expenses. 6.8 The Architect /Engineer shall participate in or, at the SMCRA's direction, shall organize and conduct a pre -bid conference for prospective bidders. 6.9 The Architect/Engineer shall prepare responses to questions from prospective bidders and provide clarifications and interpretations of the Bidding Documents to all prospective bidders in the form of addenda. 6.9.1 Negotiated Proposals - Proposal documents shall consist of proposal requirements, proposed contract forms, General Conditions and Supplementary Conditions, Specifications and Drawings 6.9.2 If requested by the SMCRA, the Architect/Engineer shall arrange for procuring the reproduction of Proposal Documents for disbursement to prospective contractors. The SMCRA shall pay directly for the cost or reproduction or shall reimburse the Architect /Engineer for such expenses. 6.9.3 If requested by the SMCRA, the Architect/Engineer shall organize and participate in selection interviews with perspective contractors. 6.9.4 The Architect/Engineer shall consider requests for substitutions, if permitted by the Proposal Documents and shall prepare and distribute addenda identifying approved substitutions to all prospective contractors. 6.9.5 If requested by the SMCRA, the Architect/Engineer shall assist the SMCRA during negotiations with prospective contractors. The Architect/Engineer shall subsequently prepare a summary report of the negotiation results, as directed by the SMCRA. Article 7 - Contract Administration Services 7.1 General Administration - The Architect/Engineer shall provide administration of the contract between the SMCRA and the Architect /Engineer. 7.2 The Architect/Engineer's responsibility to provide the Contract Administration Services under this Agreement commences with the award of the initial Contract for Construction and terminates at the issuance to the Owner of the final Certificate for Payment. However, the Architect/Engineer shall be entitled to a Change in Services in accordance with Section 1.8.2 when Contract Administration Services extend 60 days after the date of Substantial Completion of the Work. 7.3 The Architect/Engineer shall be a representative of and shall advise and consult with the SMCRA during the provision of the Contract Administration Services. The Architect /Engineer shall have authority to act on behalf of the Owner only to the extent provided in this Agreement unless otherwise modified by written amendment. 11 7.4 Duties, responsibilities and limitations of authority of the Architect/Engineer under this Article 1.6 shall not be restricted, modified or extended without written agreement of the SMCRA and Architect/Engineer with consent of the Contractor, which consent will not be unreasonably withheld. 7.5 The Architect/Engineer shall review properly prepared, timely requests by the Contractor for additional information about the Contract Documents. A properly prepared request for additional about the Contract Documents shall be in a form prepared or approved by the Architect/Engineer and shall include a detailed written statement that indicates the Specific Drawings or Specifications in need of clarification and the nature of the clarification requested. 7.6 If deemed appropriate by the Architect/Engineer, the Architect/Engineer shall on the SMCRA's behalf prepare, reproduce and distribute supplemental Drawings and Specifications in response to requests for information by the Contractor. 7.7 The Architect /Engineer shall interpret and decide matters concerning performance of the SMCRA and Contractor under, and requirements of, the Contract Documents on written request of either the SMCRA or Contractor. The Architect /Engineer's response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. 7.8 Interpretations and decisions of the Architect /Engineer shall be consistent with the intent of and reasonably inferable from the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and initial decisions, the Architect /Engineer shall endeavor to secure faithful performance by both SMCRA and Contractor, shall not show partiality to neither, and shall not be liable for the results of interpretations or decisions so rendered in good faith. 7.9 The Architect/Engineer shall render initial decisions or claims, disputes or other matters in question between the SMCRA and Contractor as provided in the Contract Documents. However, the Architect/Engineer's decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents. 7.9.1 Evaluations of the Work - The Architect/Engineer, as a representative of the SMCRA, shall visit the site at intervals appropriate to the stage of the Contractor's operations, or as otherwise agreed by the SMCRA and the Architect /Engineer to become generally familiar with and to keep the SMCRA informed about the progress and quality of the portion of the Work completed, (2) to endeavor to guard the SMCRA against defects and deficiencies in the Work, and (3) to determine in general if the Work is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Architect/Engineer shall not be required to make exhaustive or continuous on -site inspections to check the quality or quantity of the Work. The Architect/Engineer shall neither have control over or charge of, nor be responsible for, the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, since these are solely the Contractor's rights and responsibilities under the Contract Documents. 12 7.9.2 The Architect/Engineer shall report to the SMCRA known deviations from the Contract Documents and from the most recent construction schedule submitted by the Contractor. However, the Architect/Engineer shall not be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect/Engineer shall be responsible for the Architect/Engineer's negligent acts or omissions, but shall not have control over or charge of and shall not be responsible for acts or omissions of the Contractor, Subcontractors, or their agents or employees, or of any other persons or entities performing portions of the Work. 7.9.3 The Architect/Engineer shall at all times have access to the Work wherever it is in preparation or progress. 7.9.4 Except as other wise provided in this Agreement or when direct communications have been specially authorized, the SMCRA shall endeavor to communicate with the Contractor through the Architect/Engineer about matters arising out of or relating to the Contract Documents. Communications by and with the Architect/Engineer's team members shall be through the Architect/Engineer. 7.9.5 The Architect/Engineer shall have authority to reject Work that does not conform to the Contract Documents. Whenever the Architect /Engineer considers it necessary or advisable, the Architect /Engineer will have authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not such Work is fabricated, installed or completed. However, neither this authority of the Architect /Engineer nor a decision made in good faith either to exercise such authority shall give rise to duty or responsibility of the Architect /Engineer to the Contractor, Subcontractors, material and equipment suppliers, their agents or employees or other persons or entities performing portions of the Work. 7.9.6 Certification of Payments to Contractor - The Architect /Engineer shall review and certify the amounts due the Contractor and shall issue Certificates for Payment in such amounts. The Architect/Engineer's certification for payment shall constitute a representation to the SMCRA, based on the Architect/Engineer's evaluation of the Work and on the data comprising the Contractor's Application for Payment, that the Work has progressed to the point indicated and that, and to the best of the Architect/Engineer's knowledge, information and belief, the quality of Work is in accordance with the Contract Documents. The foregoing representations are subject (1) to an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, (2) to results of subsequent test and inspections, (3) to correction of minor deviations from the Contract Documents prior to completion, and (4) to specific qualifications expressed by the Architect /Engineer. 7.9.7 The issuance of a Certificate for Payment shall not be a representation that the Architect /Engineer has (1) made exhaustive or continuous on -site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and material suppliers and other data requested by the SMCRA to substantiate the Contractor's right to payment, or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. 13 7.9.8 The Architect /Engineer shall maintain a record of the Contractor's Applications for Payment. 7.9.9 Submittals - The Architect /Engineer shall review and approve or take other appropriate action upon the Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking fro conformance with information given and the design concept expressed in the Contract Documents. The Architect/Engineer's action shall be taken with such reasonable promptness as to cause no delay in the Work or in the activities of the SMCRA, Contractor or separate contractors, while allowing sufficient time in the Architect/Engineer's professional judgment to permit adequate review. Review of such submittals is not conducted for the purpose of determining the accuracy and completeness of other details such as dimensions and quantities, or for substantiating instructions for installation or performance of equipment or systems, all of which remain the responsibility of the Contractor as required by the Contract Documents. The Architect/Engineer's review shall not constitute approval of safety precautions or, unless otherwise specifically stated by the Architect/Engineer, of any construction means, methods, techniques, sequences or procedures. The Architect/Engineer's approval of a specific item shall not indicate approval of an assembly of which the item is a component. 7.9.9.1 The Architect/Engineer shall maintain a record of submittals and copies of submittals supplied by the Contractor in accordance with the requirements of the Contract Documents. 7.9.9.2 If professional design services or certifications by a design professional related to systems, materials or equipment are specifically required of the Contractor by the Contract Documents, the Architect/Engineer shall specify appropriate performance and design criteria that such services must satisfy. Shop Drawings and other submittals related to the Work designed or certified by the design professional retained by the Contractor shall bear such professional's written approval when submitted to the Architect /Engineer. The Architect/Engineer shall be entitled to rely upon the adequacy, accuracy and completeness of the services, certifications or approvals performed by such design professionals. 7.9.9.3 Changes in the Work - The Architect/Engineer shall prepare Change Orders and Construction Change Directives for the Owner's approval and execution in accordance with the Contract Documents. The Architect may authorize minor changes in the Work not involving an adjustment in Contract Sum or an extension of the Contract Time which are consistent with the intent of the Contract Documents. If necessary, the Architect/Engineer shall prepare, reproduce and distribute Drawings and Specifications to describe Work to be added, deleted or modified. 7.9.9.4 The Architect /Engineer shall review properly prepared, timely requests by the SMCRA or Contractor for changes in the Work, including adjustments to the Contract Sum or Contract Time. A properly prepared request for a change in Work shall be accompanied by sufficient supporting data and information to permit the Architect/Engineer to make a reasonable determination without extensive investigation or preparation of additional drawings or specifications. If the Architect/Engineer determines that requested changes in 14 the Work are not materially different from the requirements of the Contract Documents, the Architect/Engineer may issue an order for minor change in the Work or recommend to the SMCRA that the requested change be denied. 7.9.9.5 If the Architect/Engineer determines that implementation of the requested changes would result in a material change to the Contract that may cause an adjustment in the Contract Time or Contract Sum, the Architect/Engineer shall make a recommendation to the SMCRA, who may authorize further investigation of such change. Upon such authorization, and based upon information furnished by the Contractor, if any, the Architect /Engineer shall estimate the additional cost an time that might result from such change, including any additional costs attributable to a Change in Services of the Architect /Engineer. With the SMCRA's approval, the Architect/Engineer shall incorporate those estimates into a Change Order or other appropriate documentation for the SMCRA's execution or negotiation with the Contractor. 7.9.9.6 The Architect/Engineer shall maintain records relative to changes in the Work. Article 8 - Project Completion - The Architect /Engineer shall conduct inspections to determine the date or dates of Substantial Completion and the date of final completion, shall receive from the Contractor and forward to the SMCRA, for the SMCRA's review and records, written warranties and related documents required by the Contract Documents and assembled by the Contractor, and shall issue a final Certificate for Payment based upon a final inspection indicating the Work complies with the requirements of the Contract Documents. 8.1 The Architect /Engineer's inspection shall be conducted with the SMCRA's Designated Representative to check conformance of the Work with the requirements of the Contract Documents and to verify the accuracy and completeness of the list submitted by the Contractor of Work to be completed or corrected. 8.2 When the Work is found to be substantially complete, the Architect /Engineer shall inform the SMCRA about the balance of the Contract Sum remaining to be paid the Contractor, including any amounts needed to pay for final completion or correction of the Work. 8.3 The Architect/Engineer shall receive from the Contractor and forward to the Owner (1) consent of surety or sureties, if any, to reduction in or partial release of retainage or the making of final payment and (2) affidavits, receipts, releases and waivers of liens or bonds indemnifying the SMCRA against liens. 8.4 FacilityOperation Services - The Architect/Engineer shall meet with the SMCRA or the SMCRA's Designated Representative promptly after Substantial Completion to review the need for facility operation services. 8.5 Upon request of the SMCRA, and prior to the expiration of one year from the date of Substantial Completion, the Architect/Engineer shall conduct a meeting with the SMCRA and the SMCRA's Designated Representative to review the facility operations and performance and you make appropriate recommendations to the SMCRA. 15 Article 9 - Schedule of Services 9.1 Design and Contract Administration Services shall be provided by the Architect. .1 Reviews of each Shop Drawing, Product Data item, Sample and similar submittal of the Contractor. .2 Visits to the site by the Architect over the duration Of the Project during construction. .3 Inspections for any portion of the Work to Determine whether such portion of the Work is substantially complete in accordance with the requirements of the Contract Documents .4 Inspections for any portion of the Work to Determine final completion. 9.2 The following Design and Contract Administration Services shall be provided by the Architect/Engineer as a Change in Services .1 Review of a Contractor's submittal out of sequence from the submittal schedule agreed to by the Architect/Engineer; .2 Responses to the Contractor's request for information where such information is available to the Contractor from a careful study and comparison of the Contract Documents, field conditions, other correspondence or documentation; .3 Change Orders and Construction Change Directives requiring evaluation of proposals, including the preparation or revision of Instruments of Service; .4 Providing consultation concerning replacement of Work resulting from fire or other cause during construction; .5 Evaluation of an extensive number of claims submitted by the SMCRA's consultants, the Contractor or others in connection with the Work. .6 Evaluation of substitutions proposed by the SMCRA's consultants or contractors and making subsequent revisions to Instruments of Service resulting therefrom; .7 Preparation of design and documentation for alternate bid or proposal requests proposed by the Owner; .8 Contract Administration Services provide 60 days after the date of Substantial Completion of the Work. 16 9.3 The Architect/Engineer shall furnish or provide the following services only if, specifically designated: Services Description Responsibility (Architect, Owner Not Provided) Location of Service I Programming .2 Land Survey Services .3 Geotechnical Services .4 Space Schematics /Flow Diagrams .5 Existing Facilities Survey .6 Economic Feasibilities Study .7 Site Analysis and Selection .8 Environmental Studies and Reports .9 Owner- Supplied Data Coordination .10 Schedule Development and Monitoring .11 Civil Design .12 Landscape Design .13 Interior Design .14 Special Bidding or Negotiation .15 Value Analysis .16 Detail Cost Estimating .17 On -Site Project Representation .18 Construction Management .19 Start-Up Assistance .20 Record Drawings .21 Post - Contract Evaluation .22 Tenant- Related Services Article 10 — General Proposal Guidelines 10.1 Respondents should carefully read the information contained herein and submit a complete response to all requirements and questions as directed. 10.2 Proposals and any other information submitted by Respondents in response to this Request for Qualifications /Proposal shall become the property of the SMCRA. 17 10.3 The SMCRA will not provide compensation to Respondents for any expenses incurred by the Respondent(s) for proposal preparation or for any demonstrations that may be made, unless otherwise expressly stated or required by law. Respondents submit proposals at their own risk and expense. 10.4 Your proposal should be prepared simply and economically, providing a straightforward, concise description of your firm's ability to meet the requirements of this request. Emphasis should be on completeness, clarity of content, responsiveness to the requirements, and an understanding of SMCRA's needs. 10.5 SMCRA makes no guarantee that an award will be made as a result of this request, and reserves the right to accept or reject any or all proposals, waive any formalities or minor technical inconsistencies, or delete any item/requirements from this request or resulting contract when deemed to be in the SMCRA's best interest. Representations made within the proposal will be binding on responding firms. The SMCRA will not be bound to act by any previous communication or proposal submitted by the firms other than this request. 10.6 Failure to comply with the requirements contained in this Request for Qualifications /Proposal may result in the rejection of your proposal. Article 11— Proposal Submittal Requirements 11.1 Qualifications • Describe the structure of your company, its competencies and experience, including education and experience of each team member involved in the project emphasizing experience relevant to the assignment. • Describe the specific roles of each proposed team member. • Provide relevant samples of work and letters of reference or contact phone numbers for each indicated reference. • Provide a financial statement for your company. • Provide proof of liability insurance. • Must complete Crime Affidavit Form (Attached As Exhibit 2). 11.2 Work Product • Describe your approach to determining the level of detail of Design Guidelines that you would. recommend and how you will ensure that SMCRA's goals are met in the most cost effective manner possible. • Describe the proposed scope of work required to complete the project, including relative timelines. • Describe how proposal addresses and maximizes fulfillment of the SMCRA's project goals. • Page Size, Binding and Dividers Proposals must be submitted on letter -size (8 -1/2" x 11 ") paper in a bound format. Preprinted material should be referenced in the proposal and included as labeled attachments. Sections should be divided by tabs for ease of reference. 18 11.3 Business Terms Provide a breakdown of the proposed milestone based on your work plan and the roles of the team members. 11.4 Pricing Schedule 11.4.1 Respondent must complete a Pricing Schedule. 11.4.2 Pricing reflects the full Scope of Work defined in the proposal; inclusive of all associated cost for delivery, labor, insurance, taxes, overhead, and profit, or as otherwise defined, as appropriate. 11.4.3 The SMCRA will not recognize or accept any charges or fees to perform this work that are not specifically stated in the Respondent's proposal. 11.5 Table of Contents The proposal shall have a Table of Contents with page number references. The Table of Contents shall contain sufficient detail to facilitate easy reference of the sections of the proposal as well as separate attachments. Supplemental information and attachments included by your firm should be clearly identified in the Table of Contents and provided as a separate section. 11.6 Format All pages of the proposal should be numbered sequentially in Arabic numerals (1, 2, 3, etc.) Attachments should be numbered or referenced separately. The submission response should be organized in the following format: 1. Table of Contents 2. Cover Letter (optional) 3. Section 7 - Pricing Schedule (Stamped Confidential) 4. Section 8 - Respondent Questionnaire 5. Supplemental Information 11.7 Number of Copies Submit a total of number written (20) complete copies of the entire response. 11.7.1 All copies of the proposal must be submitted and received in SMCRA Office on or before 3:00 P.M. on Tuesday, January 23, 2009, 3:00 PM and delivered to: Maria Menendez, City Clerk/SMCRA Secretary City of South Miami City Clerk's Office 6130 Sunset Drive South Miami, Florida 33143 11.7.2 The materials submitted must be enclosed in a sealed envelope (box or container); the package must show clearly the submittal deadline; the RFQ /RFP number must be clearly visible; and name and the return address of the Respondent must be clearly visible. Z 11.7.3 Late proposals properly identified will be returned to Respondent unopened. Late proposals will not be considered under any circumstances. 11.7.4 Telephone proposals are not acceptable. 11.7.5 Facsimile ( "FAX ") proposals are not acceptable. 11.8 Withdrawal or Modification No proposal may be changed, amended, modified by telegram or otherwise, after the same has been submitted or filed in response to this solicitation, except for obvious errors in extension. However, a proposal may be withdrawn and resubmitted any time prior to the time set for receipt of proposals. No proposal may be withdrawn after the submittal deadline without approval by the SMCRA, which shall be based on Respondent's submittal, in writing, of a reason acceptable to the SMCRA. 11.9 Validity Period Proposals are to be valid for SMCRA's acceptance for a minimum of 90 days from the submittal deadline date to allow time for evaluation, selection, and any unforeseen delays. Proposals, if accepted, shall remain valid for the life of the Contract. Article 12 — Proposal Evaluation Criteria Each proposal will be evaluated on the following criteria: • Qualifications • Relevant Experience • Demonstrated understanding of the SMCRA's goals • Quality of proposal materials and presentation • Other factors as appropriate 20 CITY OF SOUTH MIAMI awn On �p0 �0m ©v ®o ©gym ®oo ® ®Nunn ONE 112110 amli=60 m No C19 � on m o' av F---, 1 .... ............................... 21 EXHIBIT I Ammg AVE I J]9P SAN REMD AVE SAN ILNAdO AVE D0. EXHIBIT Z CITY OF SOUTH MIAMI MARSHALL WILLIAMS ®N SITE MAP 22 10' 20' EXHIBIT° 3 EXAMPLE SCHEMATIC FLOOR PLAN (RESTROOM /MEETING ROM BUILDING) PROPOSED MEETING & STORAGE FACILITY (FLOOR PLAN SAMPLE) 10' 10 10' MENS STORAGE WOMENS RESTROOM ROOM RESTROOM MEETING ACTIVITY ROOM a 23 EXHIBIT 4 SWORN STATEMENT UNDER SECTION 287.133(3)(a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICER AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted with the attached SMCRA Request for Qualifications and Proposal for 2. This sworn statement is submitted by [name of entity submitting sworn statement] whose business address is and (if applicable) its Federal Employer Identification Number (FEIN) is . (If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: 3. My name is [please print name of individual signing] relationship to the entity named above is and my 4. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 5. I understand that "convicted" or "conviction" as defined in paragraph 287.133(l)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or 24 without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contendere. 6. I understand that an "affiliate" as defined in paragraph 287.133(1)(a), Florida Statutes means: 1. A predecessor or successor of a person convicted of a public entity crime; or 2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of.shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 7. I understand that a "person" as defined in paragraph 287.133(1)(c), Florida Statutes means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of an entity. 25 8. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. [Please indicate which statement applies.] Neither the entity submitting this sworn statement, nor any officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, nor any affiliate of the entity have been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entry submitting this sworn statement, or one or more of the officers, directors, executives, partners, shareholders, employees, members, or agents who are active in management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989, AND [Please indicate which additional statement applies.] There has been a proceeding concerning the conviction before a hearing officer of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer did not place the person or affiliate on the convicted vendor list. [Please attach a copy of the final order.] The person or affiliate was placed on the convicted vendor list. There has been a subsequent proceeding before a hearing officers of the State of Florida, Division of Administrative Hearings. The final order entered by the hearing officer determined that it was in the public interest to remove the person or affiliate from the convicted vendor list. [Please attach a copy of the final order]. The person or affiliate has not been placed on the convicted vendor list. [Please describe any action taken by or pending with the Department of General Services]. 26 Date: STATE OF COUNTY OF [Signature] PERSONALLY APPEARED BEFORE ME, the undersigned authority, who, after first being sworn by me, affixed his/her signature in the space provided above on this day of 520 NOTARY PUBLIC My Commission Expires: 27