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11-23-09SMCRA CHAIRMAN Horace Feliu SMCRA DIRECTOR Stephen David SMCRA VICE CHAIRMAN Brian Beasley SMCRA SECRETARY Maria M. Menendez SMCRA BOARD MEMBER Velma Palmer GENERAL COUNCIL(Interim) Mark Goldstein SMCRA BOARD MEMBER Valerie Newman SMCRA BOARD MEMBER Lew Sellars SMCRA BOARD MEMBER Rodney Williams SMCRA BOARD MEMBER Lashawnda Williams SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY CRA Meeting Meeting Date: Monday, November 23, 2009 Time: 6:30 PM Next Meeting Date: December 14, 2009 Time: 6:30 PM 6130 Sunset Drive, South Miami, FL Phone:(305) 668 -7236 City of South Miami Ordinance No. 08 -06 -1876 requires all lobbyists before engaging in any lobbying activities to register with the City Clerk and pay an annual fee of $500.00 per Ord. No. 44- 08- 1979. This applies to all persons who are retained (whether paid or not) to represent a business entity or organization to influence "City" action. "City" action is broadly described to include the ranking and selection of professional consultants, and virtually all- legislative, quasi - judicial and administrative action. CALL TO ORDER: A. ROLL CALL: B. INVOCATION: C. PLEDGE OF ALLEGIANCE: COMMUNITY REDEVELOPMENT AGENCY Z AGENDA - November 23, 2009 REGULAR MEETING 1. APPROVAL OF MINUTES A) October 12, 2009 2. DIRECTOR'S REPORT: A) Monthly Expenditure Report B) Future Land Use Map Update* C) Miami -Dade County Legislative Issues* D) Annual Spirit of The Season Awards* E) Discussion - Agency Office Space Refurbishment* F) Land -Use Analysis of Agency Owned Properties* 3. GENERAL COUNSEL REPORT *Attachments PUBLIC COMMENTS (5- minute limit) CONSENT AGENDA (NONE) RESOLUTIONS 4. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO FACILITIES MAINTENANCE AND CONSTRUCTION; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE FUNDING IN THE AMOUNT OF $4,819.50 TO THE CITY OF SOUTH MIAMI BUILDING DEPARTMENT FOR PAYMENT OF CONSTRUCTION PERMIT FEES FOR RENOVATION OF THE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY OWNED MOBLEY BUILDING LOCATED AT 5825 SW 68TH STREET, FOLIO NO. 09- 4025 - 028 -0930; AND PROVIDING AN EFFECTIVE DATE. COMMUNITY REDEVELOPMENT AGENCY 2 AGENDA - November 23, 2009 5. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO FACILITIES MAINTENANCE AND CONSTRUCTION; AUTHORIZING THE SMCRA DIRECTOR TO ENTER INTO A CONTRACTUAL SERVICES AGREEMENT WITH BEJAIL CONSTRUCTION INC. FOR A TOTAL CONTRACT AMOUNT OF $459,368 TO COMPLETE CONSTRUCTION RENOVATION OF THE SMCRA OWNED MOBLEY BUILDING LOCATED AT 5825 SW 68TH STREET, FOLIO NO. 09- 4025 - 028 -0930; AND CHARGING THE TOTAL AMOUNT TO ACCOUNT NO. 610- 1110 -518- 46 -70 AND 610 - 1110 - 518 -99 -32 ( MOBLEY BUILDING RENOVATION ACCOUNTS); AND PROVIDING AN EFFECTIVE DATE. 6. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO LAND ACQUISITION; AUTHORIZING THE SMCRA DIRECTOR TO OBTAIN THREE PROFESSIONAL PROPERTY APPRAISALS FOR SEVERELY BLIGHTED RESIDENTIAL PROPERTY LOCATED AT 5889 SW 67TH STREET, FOLIO NO. 09- 4025 - 028 -0310 WITH THE INTENT TO PURCHASE AND REDEVELOPMENT THE PROPERTY FOR SINGLE - FAMILY AFFORDABLE HOUSING; AND CHARGING THE AMOUNT TO ACCOUNT NO. 610 - 1110 - 583 -61 -10 (LAND ACQUISITION ACCOUNT); AND PROVIDING AN EFFECTIVE DATE. 7. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO INFRASTRUCTURE AND STREET IMPROVEMENTS; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE FUNDING IN THE TOTAL AMOUNT OF $58,661.80 TO EAC CONSULTING INC. AS A FUNDING CONTRIBUTION FOR DESIGN SERVICES FOR THE SW 66TH STREET INFRASTRUCTURE AND STREETSCAPE IMPROVEMENT PROJECT PHASE II; AND CHARGING THE TOTAL AMOUNT TO ACCOUNT NO. 610 -1110- 513 -63 -40 (SW 66TH STREET INFRASTRUCTURE IMPROVEMENT ACCOUNT); AND PROVIDING AN EFFECTIVE DATE. 8. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO PROPERTY MANAGEMENT; AUTHORIZING THE SMCRA DIRECTOR TO ENTER INTO CONTRACTUAL SERVICES WITH JOE'S LAWN SERVICE INC. FOR A TOTAL CONTRACT AMOUNT OF $9,775 TO PROVIDE LAWN MAINTENANCE FOR THE REMAINDER OF THE 2009 -2010 FISCAL YEAR; AND CHARGING THE TOTAL AMOUNT TO ACCOUNT NO. 610 - 1110 - 583 -31 -20 (PROPERTY MANAGEMENT ACCOUNT); AND PROVIDING AN EFFECTIVE DATE. 9. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO INFRASTRUCTURE MAINTENANCE AND REPAIRS; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE FUNDING IN THE AMOUNT OF $4,200 TO SFM SERVICES INC. TO REMOVE AND REPLACE FOUR DEAD PALM TREES AS PART OF PREVIOUSLY INITIATED STREETSCAPE IMPROVEMENT PROJECT ALONG SUNSET DRIVE; AND CHARGING THE TOTAL AMOUNT TO ACCOUNT NO. 610- 1110- 513 -46 -70 (INFRASTRUCTURE AND MAINTENANCE /REPAIRS COMMUNITY REDEVELOPMENT AGENCY 3 AGENDA - November 23, 2009 ACCOUNT); AND PROVIDING AN EFFECTIVE DATE. 10. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY (SMCRA) RELATING TO BOARD MEMBER DISCRETIONARY FUNDS; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE FUNDING IN THE TOTAL AMOUNT OF $200 TO THE NEW BEGINNINGS BAPTIST CHURCH AS PART OF BOARD MEMBER NEWMAN'S 2009 -2010 DISCRETIONARY FUND ALLOCATION TO ASSIST THE NEW BEGINNINGS CHURCH WITH THEIR ANNUAL EVENINGS OF' ELEGANCE SENIOR CITIZEN EVENT; AND CHARGING THE,TOTAL AMOUNT TO ACCOUNT NO. 610 - 1110 - 554 -99 -25 (BOARD MEMBER DISCRETIONARY FUND - ACCOUNT, BOARD MEMBER NEWMAN) AND PROVIDING AN EFFECTIVE DATE. BOARD COMMENTS ADJOURNMENT PURSUANT TO FLA STATUTES 286.0105, "THE CITY HEREBY ADVISES THE PUBLIC THAT IF A PERSON DECIDES TO APPEAL ANY DECISION MADE BY THIS BOARD, AGENCY OR COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT ITS MEETING OR HEARING, HE OR SHE WILL NEED A RECORD OF THE PROCEEDINGS, AND THAT FOR SUCH PURPOSE, AFFECTED PERSON MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. THIS NOTICE DOES NOT CONSTITUTES CONSENT BY THE CITY FOR THE INTRODUCTION OR ADMISSION OR OTHERWISE INADMISSIBLE OR IRRELEVANT EVIDENCE, NOR DOES IT AUTHORIZE CHALLENGES OR APPEALS NOT OTHERWISE ALLOWED BY LAW. COMMUNITY REDEVELOPMENT AGENCY 4 AGENDA - November 23, 2009 4 CALL TO ORDER: 5 The South Miami Community Redevelopment Agency met in regular 6 session on Monday, October 12, 2009 beginning at 6:35p.m., in the 7 City Commission Chambers, 6130 Sunset Drive. 8 9 A. ROLL CALL: 10 The following members of the CPA Board were present: Chair 11 Horace Feliu, Vice Chair Brian Beasley, Members Velma Palmer, Valerie 12 Newman, and Lew Sellars. Member Rodney Williams arrived at 6:44 p.m. 13 Member Lashawnda Williams was absent. 14 15 Also in attendance were: City Attorney Mark Goldstein, CRA 16 Director Stephen David, Program Coordinator James McCants and Deputy 17 City Clerk Nkenga Payne. 18 19 B. INVOCATION: 20 21 The invocation was delivered by Member Velma Palmer. 22 23 C. PLEDGE OF ALLEGIANCE: 24 25 The Pledge of Allegiance was recited in unison. 26 27 REGULAR MEETING 30 1. APPROVAL OF MINUTES 31 32 There are no minutes for approval. 33343 35 36 2. DIRECTOR'S REPORT: 37 38 A) Monthly Expenditure Report 39 40 There were no questions of this report. 41 42 B) Marshall Williamson Park Findings 43 44 Mr. David mentioned that the Board wanted a determination from 45 the Planning Department. There was an issue with a SMCRA project 46 that is being proposed and the future land use map of the City. The COMMUNITY REDEVELOPMENT AGENCY 1 Minutes - October 12, 2009 MAR 1 issue was discussed and the Planning Department stated that there is 2 a mistake with the future land use map. As such, the Board didn't 3 want to expend funds for the restrooms at the park knowing that the 4 configuration of the park could change. The Planning Department is 5 working on changing the map. The bid will be brought back to the 6 Board once the future land use map is changed. 7 8 9 C) Analysis of SMCRA Owned Land Assemblage 10 11 Mr. David said that the property has been purchased but there 12 hasn't been a consensus on the commission level of what the land use 13 should be. At past meetings it was discussed to have a study done 14 and which the Commission could use to decide what the land use should 15 be for that area. The consultant for the study would determine what 16 the best density is for the area based on the surrounding 17 neighborhood,. as well as the FAR as to what the commercial space 18 would consist of and the height of the building. Since it is. 19 something under $5,000, staff has issued a preliminary notice to 20 proceed. Three quotes have been received. Staff tried to get big 21 name companies involved but their bids came in significantly higher 22 than the company chosen, La Rue Planning. They have experience in 23 municipal governments and CRAB and it will be brought to the Board at 24 the next meeting and then passed on to the Commission to use as a 25 tool in deciding what the land use should be. 26 27 D) Program Marketing 28 29 Mr. David said this item is a response to the Board request 30 dealing with the marketing and tracking of the programs. Some 31 additional things to what is currently done. One thing is to 32 advertise more heavily. It started with the Housing Rehabilitation 33 Programs, the Multi - family, Single family and the partnership with 34 Greater Miami Service Corp. Flyers have been created to be 35 advertised on the City's cable channel as well as the City's website. 36 The goal is to eliminate blight in the community so a list was 37 compiled of the homes in greatest of need. Staff will proactively 38 approach the homeowners so they can use the programs to improve their 39 homes and if they are eligible it will be brought to the Board for 40 consideration. 41 42 E) Miami -Dade County Legislative Matter 43 44 Mr. David mentioned that Miami -Dade County is looking to have 45 one of the County Commissioners sit on the Board to insure that their 46 interests are being carried through. 47 48 COMMUNITY REDEVELOPMENT AGENCY 2 Minutes - October 12, 2009 1 2 3 4 5 6 9 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 BOARD CONCERNS Member R. Williams said that at the last Community Action Agency Meeting (CAA) there was a request to have a meeting with the SMCRA regarding the funding that was received from the CAA. 3. GENERAL COUNSEL REPORT There was no report. PUBLIC COMMENTS No one spoke during public comments. CONSENT AGENDA (NONE) RESOLUTIONS CRA 32 -09 -404 4. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO LAND ACQUISITION AND PROPERTY MANAGEMENT; AUTHORIZING THE SMCRA DIRECTOR TO ENTER INTO CONTRACT WITH RAUSA BUILDERS CORPORATION FOR A TOTAL CONTRACT AMOUNT OF $5,610 TO DEMOLISH TWO SEVERELY DILAPIDATED STRUCTURES ON SMCRA PURCHASED PROPERTY LOCATED AT 6487 SW 60TH AVENUE, FOLIO NO.09 -4025- 010 -0080 FOR THE PURPOSE OF ELIMINATING SEVERELY BLIGHTED CONDITIONS IN THE SMCRA AREA AND PRESERVING THE HEALTH, SAFETY AND WELFARE CONDITIONS FOR AREA RESIDENTS; AND CHARGING ACCOUNT NO. 610 - 1110 - 583 -31 -25 (PROPERTY MANAGEMENT ACCOUNT); AND PROVIDING AN EFFECTIVE DATE. It was moved by Chair Feliu and seconded by Member R. Williams to approve this item. Mr. David said this is a time sensitive issue. Recently the SMCRA purchased three properties. One of the properties had two structures that are severely dilapidated and a hazard to the community. Three quotes were received and Rausa was the lowest bidder. The quote does include the asbestos survey but not asbestos removal. In the past, it cost almost $2,000 to remove the asbestos so that could be an additional cost. COMMUNITY REDEVELOPMENT AGENCY 3 Minutes - October 12, 2009 1 Member Palmer questioned if the funds received from the county 2 to demolish some buildings, if those funds be used towards this. 3 4 Mr. David said he, discussed this with the Planning department, 5 and they are going to try to add it to the list, but because it' s a 6 time sensitive issue the houses need to be demolished as soon as 7 possible, but they will try to get reimbursed for it. 8 9 Vice Chair Beasley mentioned that these properties are adjacent 10 to the Madison Square location. Maybe expanding Madison Square with 11 these properties should be considered before we start deeding the 12 properties away. 13 14 After the discussion, the motion passed by a 6 -0 vote. 15 16 Member L. Williams: absent 17 Member R. Williams: yea 18 Member Sellars: yea 19 Member Palmer: yea 20 Vice Chair Beasley: yea 21 Member Newman: yea 22 Chair Feliu: yea 23 24 CRA 33 -09 -405 25 5. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT 26 AGENCY ( SMCRA) RELATING TO LAND ACQUISITION AND PROPERTY 27 MANAGEMENT; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE 28 FUNDING TO MIAMI -DADE COUNTY IN THE AMOUNT OF $1,893.99 TO 29 PAY OUTSTANDING PROPERTY TAXES ON RECENTLY PURCHASED SMCRA 30 OWNED PROPERTY LOCATED AT 6477 SW 60TH AVENUE, FOLIO NO. 09- 31 4025 - 010 -0070; AND CHARGING ACCOUNT NO. 610 - 1110 - 583 -61 -10 32 (LAND ACQUISITION ACCOUNT); AND PROVIDING AN EFFECTIVE 33 DATE. 34 It was moved by Chair Feliu and seconded by Member R. Williams 35 to approve this item. 36 37 Mr. David said the SMCRA properties (next two items also) are 38 generally tax exempt unless there are rental properties. This tax 39 amount due is the interim time from when the property was purchased 40 until we are officially tax exempt. This was projected at the time 41 of purchase and it was included in the purchase and sale contract as 42 a credit. We are not expending money; we are using the money that 43 was received from the seller. 44 45 After there was no discussion, the motion passed by a 5 -0 vote. 46 47 Member L. Williams: absent 48 Member R. Williams: yea COMMUNITY REDEVELOPMENT AGENCY 4 Minutes - October 12, 2009 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 Member Sellars: yea Member Palmer: yea Vice Chair Beasley: abstained Member Newman: yea Chair Feliu: yea CRA 34 -09 -406 6. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO LAND ACQUISITION AND PROPERTY MANAGEMENT; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE FUNDING TO MIAMI -DADE COUNTY IN THE AMOUNT OF $2,615.94 TO PAY OUTSTANDING PROPERTY TAXES ON RECENTLY PURCHASED SMCRA OWNED PROPERTY LOCATED AT 6487 SW 6OTH AVENUE, FOLIO NO. 09- 4025 - 010 -0080; AND CHARGING ACCOUNT NO. 610- 1110 - 583 -61 -10 (LAND ACQUISITION ACCOUNT); AND PROVIDING AN EFFECTIVE DATE. It was moved by Chair Feliu and seconded by Member R. Williams to approve this item. After there was no discussion, the motion passed by a 5 -0 vote. Member L. Williams: absent Member R. Williams: yea Member Sellars: yea Member Palmer: yea Vice Chair Beasley: abstained Member Newman: yea Chair Feliu: yea CRA 35 -09 -407 7. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO LAND ACQUISITION AND PROPERTY MANAGEMENT; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE FUNDING TO MIAMI -DADE COUNTY IN THE AMOUNT OF $6,183.25 TO PAY OUTSTANDING PROPERTY TAXES ON RECENTLY PURCHASED SMCRA OWNED PROPERTY LOCATED AT 6488 SW 60TH AVENUE, FOLIO NO. 09- 4025- 010 -0850; AND CHARGING ACCOUNT NO. 610 - 1110 - 583 -61 -10 (LAND ACQUISITION ACCOUNT); AND PROVIDING AN EFFECTIVE DATE. It was moved by Chair Feliu and seconded by Member R. Williams to approve this item. After there was no discussion, the motion passed by a 6 -0 vote. Member L. Williams: absent Member R. Williams: yea Member Sellars: yea Member Palmer: yea COMMUNITY REDEVELOPMENT AGENCY 5 Minutes - October 12, 2009 11 IN MT 1 Vice Chair Beasley: abstained 2 Member Newman: yea 3 Chair Feliu: yea 4 5 6 ITEM (S) FOR BOARD CONSIDERATION 9 9 BUDGET HEARING }Q 12 CRA 36 -09 -408 13 D. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY 14 OF SOUTH MIAMI; APPROVING A BUDGET FOR THE SMCRA AGENCY FOR 15 THE FISCAL YEAR BEGINNING OCTOBER 1, 2009 AND ENDING 16 SEPTEMBER 30, 2010; AUTHORIZING THE EXPENDITURE OF FUNDS 17 ESTABLISHED BY THE BUDGET; AUTHORIZING THE AGENCY TO SUBMIT 18 THE BUDGET TO MIAMI -DADE COUNTY FOR APPROVAL; PROVIDING 19 SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. 20 It was moved by Chair Feliu and seconded by Member Sellars to 21 approve this item. 22 23 Mr. David said this is a follow up on the budget workshop. At 24 that time comments were received from the Board as to what they would 25 like to see in the budget. The three big issues were additional 26 infrastructure improvements to the area of Sunset Drive, SW 58th 27 Street, the Shops at Sunset area. The other item from the Board was 28 a commercial establishment on 59th Place & SW 68th Street. The 29 suggestion was to possibly purchasing the property and turning it 30 over to a developer or something to generally improve this area. 31 This was in the SMCRA Plan to purchase but the owner is not 32 interested in selling. 33 34 Another area of improvement is SW 64th Street. Improving this 35 area would make a big difference in the SMCRA. Money has been 36 allocated for infrastructure repairs and there is money in the rehab 37 program, but a lot of those properties are rental and they are not 38 currently qualified for the rehab program. 39 40 The next step for the budget process is to go to the City 41 Commission for approval and then to the County Commission for 42 approval. 43 44 At this time the public hearing was open. There being no 45 speakers, Chair Feliu closed the public hearing. 46 47 There was some discussion by Member Sellars and Vice Chair 48 Beasley with regards with the SMCRA department receiving COLAs, COMMUNITY REDEVELOPMENT AGENCY 6 Minutes - October 12, 2009 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 whereas on the City side no COLAs were given. Vice Chair Beasley has a concern on the proposed funding for the parking lot (next to the Post Office) . He doesn't see the need for that. He asked who would receive the revenue, the City or the SMCRA. Mr. David answered that it won't come to the SMCRA. He continued that it would increase the tax base because it is currently blighted now and any improvement would be a benefit. Vice Chair Beasley said before the SMCRA allot $200,000.00 for the location, we need to know if the City is going to build a structure. Chair Feliu said at one time there was an offer by the Post Office to offset the cost of the infrastructure improvements on the lots by allowing some spaces for them to utilize. Vice Chair Beasley mentioned that the numbers that were given was about 2.5 million dollars based upon the market value, using those numbers, if we sold the property that would give us about $75,000 a year. If a parking lot is put there we would get about $60,000 a year, therefore that's a lost. If we sell the property and allow someone else to build there, that would be an increase of tax revenue for the location that would come back to the SMCRA and the SMCRA would benefit. Currently the SMCRA is not benefiting and that is why he has an issue with allotting $200,000. He wants the best profit out of the property as possible. Member Palmer concurred with Chair Feliu that holding on to the property is in the best interest. It is not the time to sell the property. Vice Chair Beasley moved to remove the $200,000 out of the budget for this property. The motion was seconded by Member Newman. The motion failed by a 2 -4 vote. Member R. Williams: Member Sellars: Member Palmer: Member Newman: Vice Chair Beasley: Chair Feliu: Regarding the County's are some properties that are title searches on the proper considered funding the title COMMUNITY REDEVELOPMENT AGENCY Minutes - October 12, 2009 stimulus package requested to be ties, Mr. David searches. 7 nay nay nay yea yea nay and the fact the there demolished and they need asked if the Board would EVA MT 1 2 Member Sellars said as long as we could put a lien on the 3 properties so that we could - recoup the money. 4 5 Member Palmer said that she is not in favor of putting a lien on 6 the properties. 7 8 Member Newman is in favor of the lien to recover the money. 9 10 Mr. David said this is something the City's Planning Department 11 is handling and it may be reimbursed by the County once the title 12 searches are done. This will come to the Commission and all the 13 information will be given then. 14 15 After the discussion, the motion passed by a,6-0 vote. 16 17 Member L. Williams: absent 18 Member R. Williams: yea 19 Member Sellars: yea 20, Member Palmer: yea 21 Vice Chair Beasley: yea 22 Member Newman: yea 23 Chair Feliu: yea 24 25 26 BOARD COMMENTS 27 28 Each Board Member was affordable an opportunity to make 29 comments. 30 31 ADJOURNMENT 32 33 There being no further business to come before this Body, the 34 meeting was.adjourned at 7:27 p.m. 35 36 37 Approved: 38 39 40 Attest: 41 Horace G. Feliu 42 CRA Chairperson 43 44 Maria M. Menendez 45 CRA Secretary 46 47 COMMUNITY REDEVELOPMENT AGENCY 8 Minutes - October 12, 2009 '111C'SMCRA-""� 2001 Making our Neighborhood a Great Place to live, Work and Ploy' To: Honorable Chair and SMCRA Board M.em� From: Stephen D SMCRA ji Date: November 23, 2009 ITEM No. MONTHL Y EXPENDITURE REPORT At the time of the agenda printing, the monthly expenditure report for the month of September 2009 was not yet finalized. Staff understands that year end account reconciliations are currently being completed by the Finance Department. During the next regular scheduled meeting, any outstanding reports shall be including on the agenda. Attachments: SD /MCGRUFF \PLANNING \CRA \Monthly Expenditure Report.doc 2001 "Making our Neighborhood a Great Place to Live, Work and Way" To: Honorable Chair and Date: November 23, 2009 SMCRA Board , embers From: Stephen avid, ITEM No. SMCRA Director FUTURE LAND -USE MAP UPDATES During the October 12, 2009 Meeting, the Board was provided with a written explanation from the Planning Department concerning existing conflicts with the City's future land -use map and planned redevelopment project at Marshall Williamson Park (See Exhibit A). Corrections to the future land -use map were subsequently authorized by the Planning Department and final corrections to the map should be completed by the week of November 23, 2009. As soon as the necessary corrections have been made, staff shall return to the Board for construction approval of the Marshall Williamson Park meeting, concessions and restroom facility. Attachments. SD /MCGRUFF \PLANNING \CRA \Future Land -Use Map Updates.doc 4 son�� 1 fr 'y U �AIN ORPO RATED • 1927 A Co Rte CITY OF SOUTH MIAMI MEMORANDUM To: Stephen David, CRA Director From: Sanford A. Youkilis, Planning Consultant Date: October 9, 2009 Re: Future Land Use Map Categories- Marshall Williamson Park. EXHIBIT A Please be advised that your CRA Board was correct in noticing a conflict with a proposed park improvement and the land use map category shown on the City's current Future Land Use Map. The current map is in error and will be corrected immediately. The 1995 Evaluation and Appraisal Report (EAR) recommended changes in the land use map in the vicinity of Marshall Williamson Park due to recent park improvements and a street re- configuration. This recommendation was then included in the 1997 EAR Based Map Amendments which was adopted by the City Commission on August 19, 1997 via Ordinance No. 20 -97 -1641. The amendment entitled "Amendment III, Marshall Williamson Park Reconfiguration" (pp.12 -15) specifically changes the Future Land Use Categories to match what is shown on the City's Existing Land Use Map. Both of these documents -are attached. The area in which the current park improvements are planned is officially designated "Parks /Open Space Land Use Category".. In addition the same area is also designated as Parks/Recreation Zoning Use District on the official zoning map of the City. This office can not determine why this Future Land Use Map Amendment was not updated on the map in 1997 -98 along the with 16. other map amendments made at that time. The Planning and Zoning Director will immediately be ordering a revision to the current Future Land Use Map to correct this oversight. Attachments: Amendment III, 1997 EAR Amendments Existing Land Use Map SAY X:\Memos\Memo to CRA Williamson Park FLUM.doc :oo>i 'Making our Neighborhood a Great Place to Live, Work and Play' To: Honorable Chair and SMCRA Board Memma From: Stephen Pavid, SMCRAIDirecto Date: November 23, 2009 ITEM No. a Ic MIAMI -DADE COUNTY LEGISLATIVE MATTERS During the October 12, 2009 Meeting, the Board was provided with an update concerning recent proposed Miami -Dade County proposed legislation to potentially change the structure of the SMCRA Board to include representation from one member of the Miami -Dade County Commission (See Exhibit A). The item subsequently went to Committee where it was recommended to be heard for approval by the County Commission during their December 2009 Meeting. Regarding a second proposed legislative item, the County is currently considering recapturing any future surplus TIF funding from all CRA's currently operating in Miami -Dade County (See Exhibit B). Attachments: Proposed County Legislative Item #I Proposed County Legislative Item #2 SD /MCGRUFF \PLANNING \CRA \Miami -Dade County Proposed Legislative Items.doc Legislative Matter EXHIBIT A Miami -Dade Legislative Item File Number: 092375 uz Printable PDF FormLM w e , File Number: 092375 File Type: Resolution Status: In Committee Version: 0 Reference: Control: Housing & Community Development Committee File Name: REVIEW AND NEGOTIATE AMENDMENTS TO INTERLOCAL Introduced: AGREEMENTS 8/20/2009 Requester: NONE Cost: Final Action: Agenda Date: 11/3/2009 Agenda Item Number: 11A Notes: Title: RESOLUTION DIRECTING THE MAYOR OR THE MAYOR'S DESIGNEE TO NEGOTIATE AMENDMENTS TO INTERLOCAL AGREEMENTS WITH EACH TAXING AUTHORITY AND /OR CRA TO ENSURE THAT THE BOARD HAS REPRESENTATION ON THE BOARD 'OF COMMISSIONERS OF EACH CRA; ESTABLISHING POLICY REQUIRING COUNTY COMMISSIONERS TO SERVE ON NEWLY CREATED CRAS; AND DIRECTING THE MAYOR OR MAYOR'S DESIGNEE TO SUBMIT A REPORT TO THE BOARD PROVIDING RECOMMENDATIONS CONCERNING ANY ADDITIONAL ACTIONS THAT MAY BE REQUIRED TO EFFECTUATE THIS RESOLUTION Indexes: INTERLOCAL AGREEMENT Sponsors: Audrey M. Edmonson, Prime Sponsor AMENDMENT TO Sunset Provision: No Effective Date: Expiration Date: Registered Lobbyist: None Listed Legislative History Acting Body Date Agenda Action Sent To Due Date Returned Pass /F; Item County 9/11/2009 Referred Housing & Community Development 10/14/2009 Attorney Committee County 8/20/2009 Assigned Terrence A. Smith 9/2/2009 Attorney County 8/20/2009 Referred Housing & Community Development 9/9/2009 Attorney Committee Legislative Text http:// www. miarnidade .gov /govactionlmatter.asp? matter = 092375 &file= true &yearFolder--Y2009 10 /7/20 Legislative Matter rage /_ o: TITLE RESOLUTION DIRECTING THE MAYOR OR THE MAYOR'S DESIGNEE TO NEGOTIATE AMENDMENTS T( INTERLOCAL AGREEMENTS WITH EACH TAXING AUTHORITY AND /OR CRA TO ENSURE THAT THE BOARD HAS REPRESENTATION ON THE BOARD OF COMMISSIONERS OF EACH CRA; ESTABLISHING POLICY REQUIRING COUNTY COMMISSIONERS TO SERVE ON NEWLY CREATED CRAS; AND DIRECTING THE MAYOR OR MAYOR'S DESIGNEE TO SUBMIT A REPORT TO THE BOARD PROVIDING RECOMMENDATIONS CONCERNING ANY ADDITIONAL ACTIONS THAT MAY BE REQUIRED TO EFFECTUATE THIS RESOLUTION BODY WHEREAS, the Florida Legislature enacted the Community Redevelopment Act of 1969, which is presently codified ii the Florida Statutes as Part III of Chapter 163, Sections 163.330 through 163.450, as amended from time to time (the "Act "); and WHEREAS, all powers arising through the Act are conferred upon counties and municipalities, which in turn are authorized to delegate certain of such powers to a community redevelopment agency ( "CRA ") created pursuant to the Act; and WHEREAS, section 163.356(2) of the Florida Statutes requires that after the governing body adopts a resolution declaring the need for a CRA, the governing body, by ordinance, shall appoint the board of commissioners of the CRA; And WHEREAS, the Florida Statutes further states "[a]s provided in an interlocal agreement between the governing body that created the agency and one or more taxing authorities, one or more members of the board of commissioners of the agency may be representatives of a taxing authority, including members of that taxing authority's governing body, whose membership on the board of commissioners of the agency would be considered an additional duty of office as a member of the taxing authority governing body"; and WHEREAS, there are currently three (3) CRAs in the Unincorporated Municipal Services Area ( "UMSA ") and nine (9; CRAS located within municipalities; and WHEREAS, this Board desires to have one or more of County Commissioners to serve as board of commissioners on each of these CRAs and any newly created CRA; and WHEREAS, this Board believes that by becoming members of these CRAs the County's interests will be represented, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI -DADE COUNTY, FLORIDA, that this Board Section 1. Directs the Mayor or the Mayor's designee to negotiate amendments to the interlocal agreements with each taxing authority and/or CRA to provide for the appointment of one County Commissioner to the board of commission, of each CRA. Such agreements shall be negotiated to provide for the County Commissioner in whose district the CRA is located to serve on the board of commissioners, or at the option of such County Commissioner as communicated to tl Clerk of the Board of County Commissioners by written memorandum, the Board of County Commissioners shall appoint another County Commissioner other than the County Commissioner of the district to serve on the board of commissioners. Section 2. Establishes as a policy of this Board that as a condition for the creation of a new CRA that one or more County Commissioners shall be appointed to each CRA's board of commissioners within Miami -Dade County. Section 3. Directs the Mayor or the Mayor's designee to submit a report to the Board within sixty (60) days of the effective date of this resolution that provides (a) the status of negotiations undertaken pursuant to this resolution and (b) recommendations of any additional actions that this Board or the governing body which created the CRA, if such governing body is not the County, may need to take to effectuate this resolution, including the adoption of any ordinances by this Board or other governing body. Home ( -- gendas Minutes j Legislative Search Lobbyist ftegistratlon Legislative Reports 2009 ¢CC Meeting Calendar I Miami -Dade Count! Code of Ordinances FioMee ( Using Our Site I About ( Phone Direcfory I Privacy vacy Disclaimer http:// www .miamidade.gov /govactionlmatter .asp ?matter= 092375&file= true &yearFolder =Y2009 10/7/20 Approved Mayor Veto Override RESOLUTION NO. EXHIBIT B Agenda Item No. 11(A) (6 ) 11 -17 -09 RESOLUTION DIRECTING COUNTY MAYOR OR MAYOR'S DESIGNEE TO INITIATE NEGOTIATIONS ON BEHALF OF MIAMI -DADE COUNTY WITH EACH COMMUNITY REDEVELOPMENT AGENCY WITHIN MIAMI -DADE COUNTY TO AMEND CURRENT INTERLOCAL AGREEMENTS TO HAVE NET SURPLUS TAX INCREMENT REVENUES RETAINED OR RETURNED TO MIAMI -DADE COUNTY, AND PROVIDE NEGOTIATED AMENDED INTERLOCAL AGREEMENTS TO BOARD FOR FINAL APPROVAL WITHIN SIXTY (60) DAYS FROM EFFECTIVE DATE OF RESOLUTION, OR, IF NEGOTIATIONS ARE INCOMPLETE, SUBMIT A WRITTEN REPORT TO BOARD REGARDING STATUS OF SUCH NEGOTIATIONS WITHIN SIXTY (60) DAYS FROM EFFECTIVE DATE OF THIS RESOLUTION 9 WHEREAS, pursuant to County Resolution No. R- 994 -09, a copy of which is attached to and incorporated in this resolution, the County Mayor or the County Mayor's designee was directed to conduct a study to determine whether Community Redevelopment Areas ( "CRAs ") in Miami -Dade County possessed "net surplus revenue" which would be available to be returned or retained by the Taxing Authorities; and WHEREAS, for each CRA for the 2009 -2010 and 2010 -2011 fiscal years, there may exist, after appropriations to the each CRA's Trust Fund for such fiscal years, receivables and other revenues, minus outstanding CRA obligations, including loans, advances, indebtedness (if any), and interest thereon, and any binding contractual obligations, a surplus amount of funds remaining in the Trust Fund ( "Net Surplus Funds "); and Agenda Item No. 11(A) (6 ) Page No. 2 WHEREAS, the County is experiencing declining tax revenues because of the current economic downturn, which in turn has negatively impacted County services, and has made it necessary to explore alternative ways of generating and retaining County funds; and WHEREAS, the County should have at its disposal all necessary tools to address the County's current and future budgeting concerns; and WHEREAS, the County's payment to the Trust Funds ( "TIF ") for the all of the CRAs in Miami -Dade County for Fiscal Year 2009 -2010 is anticipated to be $50.777 million, according to the Office of the Commissioner Auditor; and WHEREAS, the retention or return of a portion of the TIF contributed to the County CRAs by the County would be of great benefit to the County in this current economic climate; and WHEREAS, the only means to require that any CRA Net Surplus Funds are retained or returned to the County is by interlocal agreement authorized by Fla. Stat. Section 163.387(3)(b) which would allow the County to supersede and amend its obligation to appropriate to the respective Trust Funds, subject to the Taxing Authorities providing for payment of outstanding debt; and WHEREAS, for CRAs within the unincorporated area, the parties to such interlocal shall be the CRA and the County; and WHEREAS, for CRAs within a municipality, the parties to such interlocal shall be the municipality, the CRA and the County; and q Agenda Item No. 11(A) (6 ) Page No. 3 WHEREAS, the County should seek to amend interlocal agreements with CRAs and applicable municipalities to provide for the retention or return of Net Surplus Funds to the County, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI -DADE COUNTY, FLORIDA, that: Section 1. The foregoing recitals are incorporated in this resolution. Section 2. This Board directs the Mayor or the Mayor's designee to initiate negotiations on behalf of the County with each CRA and applicable municipalities to amend interlocal agreements among the parties to have Net Surplus Revenues retained or returned to the County for fiscal years 2009 -2010 and 2010 -2011. Section 3. This Board requests that the Mayor or his designee provide fully negotiated interlocal agreements with each County CRA and applicable municipality to the Board for final approval within sixty (60) days from the effective date of this resolution, or, if negotiations are incomplete, submit a written report to the Board within sixty (60) days on the status of negotiations with the CRA and applicable municipalities. The Prime Sponsor of the foregoing resolution is Commissioner Carlos A. Gimenez. It was offered by Commissioner adoption. The motion was seconded by Commissioner upon being put to a vote, the vote was as follows: , who moved its and Dennis C. Moss, Chairman Jose "Pepe" Diaz, Vice - Chairman Bruno A. Barreiro Audrey M. Edmonson Carlos A. Gimenez Sally A. Heyman Barbara J. Jordan Joe A. Martinez Dorrin D. Rolle Natacha Seijas Katy Sorenson Rebeca Sosa Sen. Javier D. Souto , who moved its and Agenda Item No. 11(A) (6 ) Page No. 4 The Chairperson thereupon declared the resolution duly passed and adopted this 17`' day of November, 2009. This resolution shall become effective ten (10) days after the date of its adoption unless vetoed by the Mayor, and if vetoed, shall become effective only upon an override by this Board. Approved by County Attorney as (� to form and legal sufficiency., :J ' Prepared by: Cynthia Johnson- Stacks Martin W. Sybblis 0 MIAMI -DADE COUNTY, FLORIDA BY ITS BOARD OF COUNTY COMMISSIONERS HARVEY RUVIN, CLERK By: Deputy Clerk IMR 10 2001 "Making our Neighborhood a Great Place to Live, Work and Play- To: Honorable Chair and SMCRA Board -Me—ml From: Stephen /David, SMCRA Director Date: November 23, 2009 ITEM No. Qb ANNUAL SPIRIT OF THE SEASON AWARDS As part of an annual tradition, SMCRA Board Members take part in evaluating holiday decorations of both single- family and multi - family housing in the SMCRA Community. To facilitate this popular activity, a Board Member evaluation form has been attached as Exhibit A. The attached evaluation form should be completed and submitted to the City Clerk's Office by no later than Monday December 21, 2009. Final awardees shall be formally recognized by SMCRA Board Members during individual visits to selected households on Tuesday, December 22, 2009. Attachments: Spirit of the Season Evaluation Form SD /MCGRUFF \PLANNING \CRA\ Annual Spirit of the Season.doc EXHIBIT A CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY To: From: RE: Date: SMCRA Board Members SMCRA Staff Annual Spirit of the Season Evaluation Form November 23, 2009 Please complete the required information below and return to the South Miami City Clerk's Office, (305) 663 -6348 (fax). The deadline for returning the completed evaluation form is Monday, December 21, 2009. Check your name: Chairman Horace Feliu ❑ Vice Chair Brian Beasley ❑ Board Member Velma Palmer ❑ Board Member Valerie Newman ❑ Board Member Lew Sellars ❑ Board Member Rodney Williams ❑ Board Member Lashawnda Williams ❑ Please include the address of the home decorations reviewed on the indicated space below as well as the individual numerical evaluations on a scale of I to 10. The top three vote recipients will receive individual Spirit of the Season Awards. SINGLE - FAMILY HOMES Address Score Address LEE PARK TOWN HOME CONDOMINIUM Score Address Score Address Score 111, s�CR&- 200 1 'Making our Neighborhood a Great Place to Live, Work and Ploy° To: Honorable Chair and SMCRA Board Me From: Stephen SMCRA Date: November 23, 2009 ITEM No. DISCUSSION — AGENCY OFFICE SPACE REFURBISHMENT Staff was recently contacted by Board Member L. Williams regarding the possibility of refurbishing the Agency's existing office space. During tonight's meeting, the Board will have an opportunity to discuss this matter. It should be noted that the existing building (The Silva Martin Building) has been designated an historical landmark by the City's Historical Preservation Board and by the City Commission. Any proposed alterations to the building would therefore have to be reviewed and approved by both the City's Public Works Department and the Historical Preservation Board prior to any work being performed. It should also be noted that a comprehensive building renovation proposal was previously prepared by the City's Public Works Department. Staff understands however that funding for these City of South Miami improvements has yet to be identified. Attachments: SD /MCGRUFF \PLANNING \CRA \Discussion - Agency Office Space Refurbishment.doc moot ��vU�� "Making our Neighborhood a Great Place to Live, Work and Play" To: Honorable Cl3aia- -ands� Date: November 23, 2009 SMCRA �B and Membei;s From: Step en David, ITEM No. SMCRA Director LAND USE ANALYSIS OF SMCRA OWNED PROPERTIES During the October 12, 2009 Meeting, the Board reviewed three bid proposals for land -use planning services to analyze SMCRA owned properties previously intended for mixed - use /affordable housing development. The intent of this SMCRA Board initiated study is to provide a professional analysis of the most appropriate land -use designation and development density for the proposed project. The following general criteria have been utilized to formulate the analysis: 1. Project Compatibility with the Surrounding Neighborhood; 2. Overall Development Feasibility and Ability to Provide Affordability Housing; and 3. Ability to Restrict Any New Proposed Land -Use to the SMCRA Area During tonight's meeting, the Board authorized consultant, LaRue Planning & Management Services (See Exhibit A) shall publicly present their findings. Attachments: LaRue Planning & Management Services Inc. Authorized Scope of Services & Planning Credentials SD /MCGRUFF\PLANNING \CRA \Land -Use Analysis of SMCRA Owned Properties.doc Planning Services, October 1, 2009 Mr. Stephen David, SMCRA Director City of South Miami Community Redevelopment Agency 6130 Sunset Drive South Miami, FL 33143 Dear. Mr. David: EXHIBIT A LaRue Planning & Management Services, Inc. is pleased to respond to the scope of services for the City of South Miami Community Redevelopment Agency ( SMCRA). We have reviewed the scope of services and are prepared to complete the following tasks. TASKS 1. Determine the most appropriate maximum residential density, height and commercial floor area ratio of the proposed mixed -use project based on overall compatibility with the surrounding neighborhood scale and existing land uses including residential and institutional. 2. Based on the determination of the aforementioned maximum project density, height and commercial floor area ratio, evaluate whether or not the limitations imposed by the findings will result in a scenario that is likely to be economically viable for private development of the project. If not, alternatives need to be included that will attract private development while retaining an acceptable level of compatibility. (It should be noted that as a Community redevelopment Agency, land is typically donated to a selected developer as a redevelopment incentive to develop in the area) 3. Develop a framework for a regulatory approach that will facilitate development of the project as a unique situation not generally transferable to other properties or situations in the community. LaRue Planning & Management Services, Inc will complete this project for a cost not to exceed $4,800 (four thousand eight hundred dollars). Our estimated time frame of completion will be 60 days from commencement, and we are prepared to begin work immediately. Our firm is experienced in providing specific planning solutions for South Florida communities and local governments throughout the State. We look forward to working with the City of South Miami Community Redevelopment Agency. Sincerely, .rn. O'L James G. LaRue, AICP President Providing Planning and Management Solutions for Local Governments Since 1988 1375 Jackson Street, Suite 206 Fort Myers, FL 33901 239 - 334 -3366 info@larueplanning.com LaRue Planning & Management Services, Inc. Areas of Expertise Planning Services Strategic Planning and Visioning Comprehensive Plan Amendments Evaluation and Appraisal Reports (EARs) Land Development Regulations Economic Development and Redevelopment Planning and Zoning Development Review GIS Mapping Annexation Cost /Benefit Analysis Management Services Organizational Assessments Financial and Productivity Analysis Customer Service Evaluations Human Resources Management Consultation Management Development Training Incorporation Analysis Conflict Management /Team Building Facilitation of Goal Setting and Strategic Planning Sessions Time Management Project Experience Planning and Zoning Contract Services City of Bonita Springs City of Moore Haven City of Boynton Beach City of Okeechobee Hendry County City of North Bay Village City of Lake Worth Village of North Palm Beach Town of Lake Placid Comprehensive Plan Amendments & Evaluation and Appraisal Reports City of Bonita Springs City of Boynton Beach City of Bristol City of Casselberry City of Clewiston Desoto County Village of El Portal City of Fort Pierce Gadsden County Glades County Village of Golf Hendry County City of Holmes Beach Town of Indialantic Jackson County Key Colony Beach Town of Lake Placid Town of Lantana City of Layton Liberty County Madison County Town of Manalapan City of Marianna City of Moore Haven City of North Bay Village City of Ocoee City of Okeechobee Okeechobee County Orange City Village of Palm Springs City of Punta Gorda City of Stuart City of Satellite Beach Wakulla County Lee County - Alva Communitv Plan Land Development Regulations City of Bonita Springs Town of Lake Placid City of Boynton Beach Liberty County City of Bunnell Madison County City of Bristol City of Marianna Charlotte County Desoto County City of Edgewater City of Fort Pierce Gadsden County Glades County Town of Greenville Hendry County City of Holmes Beach City of LaBelle City of Moore Haven North Bay Village City of Ocoee City of Okeechobee Town of Palm Beach Village of Palm Springs City of Stuart City of Temple Terrace Wakulla County Lee County, Page Park Community Lee County, North Fort Myers Rau CRA /Redevelopment City of Bonita Springs City of Clewiston Town of Lake Placid City of Moore Haven City of North Bay Village Strategic Planning and Visioning City of Bonita Springs East County Water Control District ECHO Hardee County Town of Lake Placid Martin County City of North Bay Village Osceola County Village of Palm Springs Pine Island Elementary School City of Punta Gorda City of Sanibel State Attorney's Office Twentieth Judicial Circuit G. Pierce Wood Memorial Hospital Young Life of Florida and Lee County Annexation Cost/ Benefit Analysis Collier County Town of Indialantic Town of Lantana City of North Miami Beach City of Naples Plant City Chamber of Commerce Village of Palm Springs Pelican Bay Community City of Stuart Grant Assistance Hardee County — Concurrency Management System Hendry County — Economic Development Grant City of Moore Haven Bridge and Landscaping FDOT Project Sustainable Okeechobee Grant Town of Greenville Community Development Block Grant City of North Bay Village - FDRAP Executive Recruitment' Bonita Springs — City Manager Boynton Beach — Assistant City Manager Collier County Public Works Director Assistant County Manager DeSoto County — County Administrator Flagler County — County Administrator Hendry County — County Administrator Lake Worth — City Manager Lynn Haven — City Manager Safety Harbor — City Manager Local Hazard Mitigation City of Bowling Green Village of Golf Hardee County Town of Lantana Town of Manalapan City of Wauchula Town of Zolfo Springs Management Development Team Building Training Certified Public Management Instructor Florida City Clerks Association Clay County City of Fort Myers City of Gainesville Hendry County Lee County Library Services Human Resources Lee County Mosquito Control Lehigh Acres Fire Control District Martin County City of Sanibel City of Safety Harbor Organizational/ Management Studies City of Boca Raton — Operational Assessment for Permitting Departments Bonita Springs — Community Services Assessment Prior to Incorporation Collier County Ambulance Billing Study Analysis of Development Review System Development Review Analysis EMS Department Employee Turnover Analysis Desoto County — Revenue Alternatives Analysis City of Fort Myers Utilities Audit of Sanitation and Water Assessments Management Assessment and Communication Advancement Management Development Sessions El Portal — Building Permit Analysis Flagler County Development Review /Building Permit Analysis Organizational Study Hillsborough County Performance Audit Evaluation Study of Public Agencies Providing Planning Services City of Holly Hill — Operational Assessment of Work Force City of Key West — Organizational Study for Building Department City of Marathon — Management Assessment for City Departments City of North Bay Village Building Permit Analysis City of Ocoee — Solid Waste Division Management Audit Okaloosa County — Organizational Development Pinellas County Government Services Improvement Study City of Pompano Beach — Organizational Study for Building Department City of Sanibel Management Assessment of Planning, Zoning and Building Functions Update of Personnel Policy Manual City of Tarpon Springs — Organization Study for Major Departments Volusia County — Financial Analysis 2001 'Making our Neighborhood a Great Place to Live, Work and May To: Honorable Chair an Date: November 23, 2009 SMCRA Board embers From: Stephen Da d, ITEM No. SMCRA Director CONSTRUCTION PERMIT FEE PAYMENT - MOBLE Y B UILDING RENOVATION A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO FACILITIES MAINTENANCE AND CONSTRUCTION; AUTHORIZING THE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY DIRECTOR TO DISBURSE FUNDING IN THE AMOUNT OF $4,819.50 TO THE CITY OF SOUTH MIAMI BUILDING DEPARTMENT FOR PAYMENT OF CONSTRUCTION PERMIT FEES FOR RENOVATION OF THE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY OWNED MOBLEY BUILDING LOCATED AT 5825 SW 68TH STREET, FOLIO NO. 09- 4025- 028 -0930 AND CHARGING ACCOUNT NO. 610 - 1110 - 518 -99 -32 ( MOBLEY BUILDING CONSTRUCTION ACCOUNT); AND PROVIDING AN EFFECTIVE DATE BACKGROUND During the October 12, 2009 Meeting, the Board was provided with a project timeline for the Mobley Building Renovation Project which indicated the receipt of final construction permits would be by the end of September 2009 and the receipt of construction bids by mid November. Final construction permits have now been processed by the Building Department and formal construction bid packages have been received by the Agency. The permitted set of construction drawings shall be required by the selected contractor to complete project construction which shall include office and recreation space for the City of South Miami Parks and Recreation Department and other community based organizations. The City of South Miami Building Department charge for receipt of final construction permits for the project is $4,819.50 (See Exhibit A). Approval of the attached resolution shall authorize the City of South Miami Community Redevelopment Director to disburse funding in the amount of $4,819.50 to the City of South Miami Building Department for payment of construction permit fees for the Mobley Building renovation project. It should be noted that in prior years as part of a cooperative redevelopment partnership, construction permit fees have been waived by the City of South Miami for City initiated redevelopment projects. Staff understands that this unwritten policy is currently under review. However in the effort move forward with construction in an expeditiously manner and to avoid any further project delays, staff recommends payment of the aforementioned permitting fees to the City of South Miami Building Department in the total amount of $4,819.50 and charging Account No. 610 - 1110 - 518 -99 -32 (Mobley Building Construction Account). Attachments. City of South Miami Permit Fee Payment Invoice SD /MCGRUFF\PLANNING \CRA \Construction Permit Fee Payment (Mobley Building Renovation).doc 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 377 39 40 RESOLUTION NO. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO FACILITIES MAINTENANCE AND CONSTRUCTION; AUTHORIZING THE CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY DIRECTOR TO DISBURSE FUNDING IN THE AMOUNT OF $4,819.50 TO THE CITY OF SOUTH MIAMI BUILDING DEPARTMENT FOR PAYMENT OF CONSTRUCTION PERMIT FEES FOR RENOVATION OF SMCRA OWNED MOBLEY BUILDING LOCATED AT 5825 SW 68Th STREET, FOLIO NO. 09- 4025- 028 -0930 AND CHARGING THE TOTAL AMOUNT TO ACCOUNT NO. 610- 1110 - 518 -99 -32 ( MOBLEY BUILDING CONSTRUCTION ACCOUNT); AND PROVIDING AN EFFECTIVE DATE. WHEREAS, during the October 12, 2009 Meeting, the Board was provided with a project timeline for the Mobley Building Renovation Project which indicated the receipt of final construction permits by the end of September 2009 and the receipt of construction bids by mid November.; and WHEREAS, final construction permits have now been processed by the Building Department and formal construction bid packages have been received by the Agency; and WHEREAS, the permitted set of construction drawings shall be required by the selected contractor to complete project construction which shall include office and recreation space for the City of South Miami Parks and Recreation Department and other community based organizations; and WHEREAS, the City of South Miami Building Department charge for receipt of final construction permits for the project is $4,819.50 and in the effort to move forward with construction in an expeditiously manner and to avoid any further project delays, payment of the aforementioned permitting fees to the City of South Miami Building Department is recommended; and WHEREAS, the Mobley Building Renovation Project shall provide much needed economic development opportunities and the provision of vital City of South Miami and other community oriented services. Page 1 of 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 NOW THEREFORE BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SOUTH MIAMI, FLORIDA. THAT: Section 1. The Board authorizes the SMCRA Director to disburse funding in the amount of $4,819.50 to the City of South Miami Building for payment of construction permit fees for the Mobley Building Renovation Project and charging the total amount to Account No. 610 - 1110 - 518 -99 -32 (Mobley Building Construction Account). Following funding disbursement, the total remaining balance in No. 610 -1110- 518 -99 -32 shall be $70,180.50. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this ATTEST: City of South Miami Community Redevelopment Agency Clerk READ AND APPROVED AS TO FORM: 34 General Counsel 35 36 37 38 39 40 41 day of November, 2009. APPROVED: Chairperson Horace Feliu Board Vote: Chairperson Feliu: Vice Chairperson Beasley: Board Member Palmer: Board Member Newman: Board Member Sellars: Board Member R. Williams: Board Member L. Williams: Page 2 of 2 PREPARED 11/19/09, 9:02:02 PAYMENTS DUE RECEIPT CITY OF SOUTH MIAMI PROGRAM BP820L --------------------------------------------------------------------------- APPLICATION NUMBER: 09- 00000068 5825 SW 68 STREET { EXHIBIT A FEE DESCRIPTION AMOUNT DUE --------------------------------------------------------------------- - - - - -- DADE COUNTY CODE COMPL. 228.00 BLDG- ALTER,REPAIR & OTHER STR 4819.50 TOTAL DUE 5047.50 Please present this receipt to the cashier with full payment. 1W., spacRg�- 2001 "Making our Neighborhood a Great Place to Live, Work and Play" To: Honorable Chair and Date: November 23, 2009 SMCRA Boar ember From: Stephen D vid, ITEM No. SMC irector CONSTRUCTION SERVICE AGREEMENT (MOBLEY BUILDING RENOVATION PROJECT) A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO FACILITIES MAINTENANCE AND CONSTRUCTION; AUTHORIZING THE SMCRA DIRECTOR TO ENTER INTO A CONTRACTUAL SERVICES AGREEMENT WITH BEJAIL CONSTRUCTION INC. FOR A TOTAL CONTRACT AMOUNT OF $459,368 TO COMPLETE CONSTRUCTION RENOVATION OF THE SMCRA OWNED MOBLEY BUILDING LOCATED AT 5825 SW 68TH STREET, FOLIO NO. 09- 4025- 028 -0930; AND CHARGING THE TOTAL AMOUNT TO ACCOUNT NO. 610 - 1110 - 518 -46 -70 AND 610 - 1110 - 518 -99 -32 ( MOBLEY BUILDING RENOVATION ACCOUNTS); AND PROVIDING AN EFFECTIVE DATE BACKGROUND During the October 12, 2009 Meeting, the Board was provided with a project timeline for the Mobley Building Renovation Project which indicated the receipt of final construction permits by the end of September 2009 and the receipt of construction bids by mid November. Final construction permits have now been processed and formal construction bid packages have been received. A legal notice of bid invitation was placed in the Daily Business Journal on October 27, 2009 (See Exhibit A) and final construction bid proposals were required to be submitted to the City Clerk's Office by November 18, 2009. Based on the attached notice, a total of fourteen (14) construction bids were received by the Agency (See Exhibit B). Bids received ranged in price from $457,932 to $638,100. Based on a subsequent analysis of the bids received, it has been determined that the second lowest bidder, Bejail Construction Inc. has submitted a "responsive" bid based on the formal bid requirements for the Mobley Building Renovation Project (See Exhibit Q. Approval of the attached resolution shall authorize the SMCRA Director to enter into the contractual service agreement attached as Exhibit D with Bej ail Construction Inc. to complete construction of the Mobley Building Renovation Project based on the project specifications provided in the formally advertised request for bid package. RECOMMENDATION Staff recommends approval of the attached resolution authorizing the SMCRA Director to enter into a construction service agreement with Bejail Construction Inc. to complete construction renovation of the Mobley Building Renovation Project as per the required bid specifications contained in Project Manual No. TRP 06002 -R for a total contract amount of $459,368 and charging Account No. 610- 1110 - 518 -99 -32 (Mobley Building Construction Account). Attachments: SMCRA Advertised Bid Notice Project Bid Package Submittal List Bejail Construction Inc. Project Bid Submittal Draft Contractual Service, Agreement SD /MCGRUFF \PLANNING \CRA \Construction Service Agreement for the Mobley Building Renovation Project.doc 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 RESOLUTION NO. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO FACILITIES MAINTENANCE AND CONSTRUCTION; AUTHORIZING THE SMCRA DIRECTOR TO ENTER INTO A CONTRACTUAL SERVICES AGREEMENT WITH BEJAIL CONSTRUCTION INC. FOR A TOTAL CONTRACT AMOUNT OF $459,368 TO COMPLETE CONSTRUCTION RENOVATION OF THE SMCRA OWNED MOBLEY BUILDING LOCATED AT 5825 SW 68TH STREET, FOLIO NO. 09- 4025- 028 -0930; AND CHARGING THE TOTAL AMOUNT TO ACCOUNT NO. 610 - 1110 - 518 -46 -70 AND 610 - 1110 - 518 -99 -32 ( MOBLEY BUILDING RENOVATION ACCOUNTS); AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the comprehensive renovation of the SMCRA Mobley Building has been identified by the SMCRA Board as a means of eliminating existing slum and blighted conditions in the SMCRA area and as a way of providing economic development, recreational and community service opportunities for existing residents of the SMCRA; and WHEREAS, during the October 12, 2009 Meeting, the Board was provided with a project timeline for the Mobley Building Renovation Project which indicated the receipt of final construction permits by the end of September 2009 and the receipt of construction bids by mid November; and- WHEREAS, a legal noticed was placed in the Daily Business Journal on October 27, 2009 (See Exhibit A) and final construction bid proposals were required to be submitted to the City Clerk's Office by November 18, 2009; and WHEREAS, based on the attached notice, a total of fourteen (14) construction bids were received by the Agency with bids ranging in price from $457,932 to $638,100; and WHEREAS, based on a subsequent analysis of the submitted bids, it has been determined that the second lowest bidder, Bejail Construction Inc. has submitted a "responsive" construction bid in the total amount of $459,368 based on the formal bid requirements for the Mobley Building Renovation Project; WHEREAS, the SMCRA strongly desires to complete construction of this vital community redevelopment initiative in order to provide meaningful opportunities and quality of life improvements for all residents of the SMCRA. Page 1 of 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 NOW THEREFORE BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. The Board authorizes the SMCRA Director to enter into the attached construction services agreement in substantial form (Exhibit D) with Bejail Construction Inc. for a total contract amount of $459,368 to provide required construction services to renovate the SMCRA owned.Mobley Building located at 5825 SW 68`x' Street, Folio No. 09- 4025- 028 -0930 as per the project bid specifications contained in Bid No. 102709 and TRP project manual No. 06002 -R and charging the total amount to Account No. 610 -1110- 518 -46 -70 and Account No. 610 -1110- 518 -99 -32 (Mobley Building Renovation Accounts). Following funding disbursement, the total combined balance in the two accounts referenced above shall be $40,632. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this ATTEST: City of South Miami Community Redevelopment Agency Clerk READ AND APPROVED AS TO FORM: General Counsel day of November, 2009. APPROVED: Chairperson Board Vote: Chairperson Feliu: Vice Chairperson Beasley: Board Member Palmer: Board Member Newman: Board Member Sellars: Board Member R. Williams: Board Member L. Williams: Page 2 of 2 MIAMI DAILY BUSINESS REVIEW Published Daily except Saturday, Sunday and Legal Holidays Miami, Miami -Dade County, Florida STATE OF FLORIDA COUNTY OF MIAMI -DADE: Before the undersigned authority personally appeared V. PEREZ, who on oath says that he or she is the LEGAL CLERK, Legal Notices of the Miami Daily Business Review f/k/a Miami Review, a daily (except Saturday, Sunday and Legal Holidays) newspaper, published at Miami in Miami -Dade County, Florida; that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of CITY OF SOUTH MIAMI - NOTICE OF BID INVITATION COMMUNITY REDEVELOPMENT AGENCY BID NO. SMCRA- 102709 in the XXXX Court; was published in said newspaper in the issues of 10/27/2009 Affiant further says that the said Miami Daily Business Review is a newspaper published at Miami in said Miami -Dade County, Florida and tnat:the -said newspaper has heretofore been continuously published:.in said Miami -Dade County, Florida, each day (except Saturday, Sunday and Legal Holidays) and has been entered as second class mail matter at the post office in Miami in said Miami -Dade County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he or she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper C/ Sworn to and subscribed befo a is V. PEREZ personally known to me 4r ' LETICIA DE CAaSIA FREEMAN MY COMMtSaiEtN 9 DD7"10253 ^ � .. EXPIRES August-2,9. 2011 1 +ir {? ! (507) �yh =0763 : FlorideNota ^ySen'i•:4Aem EXHIBIT A Sn ITj <ro•� v IIII�f o K ti R aY, _ . NOTICE OF 131D INVITA46ON, CITY OF _SOUTH IVIIAsMI :. COMMUNITY REDEVELOPMENTAGENCY BID NO:SMCRA 102709 The City of South Miami Community.RedevelopmentAgency (SMCRA)' ,will. receive-sealed proposals: untii 3:00 P.M. local time on Monday, November 16, 2009 at:the Ciry`Clerk:s.Officei ,South Miami City.Hall,, '6130 Sunse'tDrive, m.SoutFi:W i; Florida 33143, for the following project: MOBLEY.BUILDING RENOVATION,PROJECT" (5825SW 68th Street; South Mlami; Florida 33143) T: The project consistspf completed interior renovation and co version of existing warehouse:_: bays?_.tb- -new : office. space.- Major renoVatio.n/ constructioh. shall be' 1requiredto he east elevation of the building as well as, construction of anew park in ing lot and the stallation scap of larid n9 Bids will be opened publicly afor shortly after 3:d5 P.M: on Monday, November 16;-2009:atthe South Miami_ City Hall, City Commission Chambers; 6130 sunsefDrive, South.Miami, Florida 33143: . Bid documents may be obtained on or atter_Tuesday, Oct6b6r.27, 2009 from. South Miami-: city Han,; City Clerk's. office, 6130 Sunset Drive, South Miami; Florida 33.143..A noh- ref undable fee of $200.00.per -set of plans and specifications is required ` The bid will be awarded b the ?lowest respohsible responsive bidder. If however, the South -Miami Commurnty;Rbdevelopment_Agency deems i ,to be in the best interest of the.SMCRA,;the SMCRA reserves the right tc ,reject any and all 6)ds;,.to wanYe.any informahties or minor defects . in an) 'bids, and to increase'or decrease the quantities shown in the Bid Form Bids -which c6fi6i' irregularities of any kind maybe rejected as informal. -A non mandatory -pre bid conference will be held .at South Miam City. Hall, City: Commission Chamber, 6130 Sunset Drive, South. Miami Florida, 331.43,- -at-10 00 A.M. Local time Friday, November.6, 2009. Al iinterested contractors. are. invited to "attend..The City .of South Miam 'Community R.edeVel'opment Agency is an Equal Opportunity Employe and encourages the participation of certified Black MBE contractors.:= Please "note't directly ,following the advertising of thisnotice, thi requirements (or th - .T6ne. 'of Silence", shall be strictly. adhered . to All nquiries shall therefore.'only be accepted in the form of writtei correspondnc ee by fax or a mail. Contact information shall be provided it the aforementioned bid documents: .Maria M. Menendez, CMC City Clerk 10/27 09-.B-104/133518.7h OPENING REPORT S pi mC 2001 'AC-king our Neighborhood a Great Place to Live,141ork and Play" Bids were opened on: Wednesday November 18 2009 at: 3:t&pm For: Mobley Building Renovation Proied - Bid No. SMCRA- 102709 CONTRACTORS: EXHIBIT B BID AMOUNTS: 1. ABC CONSTRUCTION ^g� Do 2. BAZANJ CONSTRUCTION CORPORATION B lop. o 3. BEJAIL CONSTRUCTION INC. .5 9.,3 (DZ 00 4. DESIGN BUILD INTER AMERICAN 5. EDFM CORPORATION 6. FONTICIELLA CONSTRUCTION CORP. 7. JAXI BUILDERS, INC. y 000 • OQ 8. LEADEX CORPORATION 9. MODULAR CONTRACTORS, INC. 9 (p o 10. NUNEZ CONSTRUCTION INC. 11. OAC ACTION CONSTRUCTION CORP. � co 12. PORTLAND CONSTRUCTION COMPANY (pa coo, oo 13. TC & F BUILDERS, CORP. A5 77 . 00 14. THUNDER DEMOLITION, INC. b Q THE ABOVE BID AMOUNTS HAVE NOT BEEN CHECKED. THE BID TOTALS ARE SUBJECT TO CORRECTION AFTER THE BIDS HAVE BN COMPLETELY REVIEWED. City Clerk's Sign: Witness: Witn EXHIBIT C SECTION 00300 BID PROPOSAL FORM INTERIOR RENOVATIONS TO THE MOBLEY BUILDING (5825 SW 68h Street, South Miami, Florida 33143) CITY OF SOUTH MIAMI, FLORIDA City Clerk's Office City Hall 6130 Sunset Drive South Miami, Florida 33143 Gentlemen: The undersigned, as Bidder, hereby declares that the only person or.persons interested in the -- Proposal, as principal or principals, is or are named herein and that no other person than herein mentioned has any interest in the Proposal of the Contract to which the work pertains; that this Proposal is made without connection or arrangement with any other person, company, or parties making a bid or proposal and that the Proposal is in all respects fair and made in good faith without collusion or fraud. The Bidder further declares that he has examined the site of the work and that from personal knowledge and experience, or that he has made sufficient observations of the conditions of the proposed Project'Site to satisfy himself that such site is a correct and suitable one for this work and he assumes full responsibility therefore, that he has examined the Drawings and Specifications for the work and from his own experience or from professional advice that the Drawings, including bid item quantities, and Specifications are sufficient for the work to be done and he has examined the other Contractual Documents relating thereto, including the Notice of Bid Invitation, Instructions to Bidders, Bid Proposal Form, Contract, General Conditions, Supplementary Conditions, and Special Conditions, Technical Specifications, Drawings and has read all addenda prior to the receipt of bids, and that he has satisfied himself fully, relative to all matters and conditions with respect to the work to which this Proposal pertains. The Bidder proposes and agrees, if this Proposal is accepted, to contract with the City of South Miami Community Redevelopment Agency (Owner), in the form of contract specified, to furnish all necessary materials, all equipment, all necessary machinery, tools, apparatus, means of transportation, and labor necessary to complete the work specified in the Proposal and the Contract, and called for by the Drawings and Specifications and in the manner specified., The Bidder further proposes and agrees to comply in all respects with the time limits for commencement and completion of the work as stated in the Contract Form. The Bidder further agrees that the deductions for liquidated damages, as stated in the Contract Form, constitute fixed, agreed, and liquidated damages to reimburse the Owner for additional costs to the Owner resulting from the work not being completed within the time limit stated in the Contract Form. Payment Bonds each in the amount of one - hundred percent of the Contract price, within ten (10) consecutive calendar days after written notice being given by the Owner of the award of the Contract, and the undersigned agrees that in case of failure on his part to execute the said Contract and Performance and Payment Bonds within the ten (10) consecutive calendar days after the award of the Contract, the cashier's check or Bid Bond accompanying his bid and the money payable thereon Interior Renovations to the Mobley Building Bid Proposal Form TRP Project No. 06002 -R 00300 - 1 Addendum No. 1 November 12, 2009 and Performance and Payment Bonds within the ten (10) consecutive calendar days afterthe award of the Contract, the cashier's check or Bid Bond accompanying his bid and the money payable thereon shall be paid to the Owner as liquidation of damages sustained by the Owner; otherwise, the check accompanying the Proposal shall be returned to the undersigned after the Contract is signed and the Performance and Payment Bonds are filed. The undersigned agrees to-accept in full compensation therefore the following lump sum bid price, such including the Allowance No. 1 as indicated in specification "Section 01210 - Allowances ": Base Bid: $ V `0 36 � , 0 � �v�7 .- Fc,..,�� , �• ®r./ �.. �,� 7 V44 7N T�� f tv�w� Numerals Written Dollar Amount St-r-1 %_'^ "' Bidders Certificate of Competency No. C^" OV77 -73 Bidders Occupational License No. ISO- o 0 0 8' Z 3 Acknowledgment is hereby made of the following Addenda received since issuance of the Project Manual: Addendum No. Dated: Addendum No: Dated: Addendum No. Dated: Attached hereto is a cashier's check on the Bank of Addendum No. Dated: Addendum No. Dated: Addendum No. Dated: or Bid Bond for the sum of Z V ® o ° , ° v Dollars ($ ), made payable to the City of South Miami, Florida. ame of Bi Signature of (Title of Officer) Address: ci 26 S. LJ , 19 1 City: /7io 0, c---S State: L.S. r) (Affix Seal) � L.S. •icer L.S. FrLbn. %4, Interior Renovations to the Mobley Building Bid Proposal Form TRP Project No. 06002 -R 00300-2 The full names and residences of persons and firms interested in the foregoing bid, as principals, are as follows: Name of the executive who will give personal attention to the work: Interior Renovations to the Mobley Building Bid Proposal Form TRP Project No. 06002 -R 00300-3 LIST OF MAJOR SUB - CONTRACTORS Bidders are required to list with the Proposal, on this sheet all major sub - contractors included for the prosecution of the work, Failure to complete the list maybe cause for declaring the Proposal irregular. The successful bidder shall employ the sub - contractors listed hereunder for the class of work indicated, which list shall not be modified in any way without the written consent of the City of South Miami. The Bidder expressly agrees that: If awarded a contract as a result of this proposal, the major sub - contractors used in the prosecution of the work will be those listed below. 2. The Bidder represents that the sub - contractors listed below are financially responsible and are qualified to do the work required. CATEGORY OR CLASS NAME OF SUBCONTRACTOR ADDRESS OF WORK wwwwwwwwwwwwwwww, twww* wwwwwwwwwwwwwww�. www�rwww* wwwwwww, tww+ tw* wwwwwwww* w, twwwwwwwwwwwwww+ �r* wwwwwwwwwww� .wwwwwwwwwww,rwwwwww �LOp,LI nI �'-7 AIZA-JIL L.r✓ r�'L a ® 2 i "r Cs,, Za •/c /"J , u..-s a� J� G 33 t,! �� /S'[1L�'�o U �. LLS � r-,e ,Z"�./l d t-�.*b r�,s /�•.Q Lc.o•�u 7CL..35o'Z 7 Z tV- w 1- e.J. 441s;,- aA-I* ° Q 2 r.: L. '33141. V7 X;-7 4TA-rJU7 p.""+ /�7QN«/ -/ C.OV PG�/s�rara�C•, y►7..esre•+► r1., 33'V'V- g,.�- w, 3r A- E, Cc,�r.�r -9 /��rt�.e,urs �'��G i- �•iStceie , GL. 33a S, U. 61 t¢ S S,7-=_- r-J vn,e- rZ V I Z 7_ ZA.-41 �Cv y✓1 , rsa r-► �L 33' c'g 3 "� i 9 i !-•% u, 7 7 mot, w..-�a s v S �c.Urz . a .� w • �� o c.� S- +rr�. ---� �►�- � �E��, mac, 33 � t t -- 1760= r}-+ C" •d _ .S` ri Co.-, 7-1 a 70 It d't , 3307-4 ^7090 _S,"_%. U/��w 9 C.t T �I t4�+ • .� Al ftC '7 In. v 'IS r" ..a 0 -- f Z' V o W, Interior Renovations to the Mobley Building Bid Proposal Form TRP Project No. 06002 -R 00300-4 INTERIOR RENOVATIONS TO THE MOBLEY BUILDING (5825 SW 681h Street, South Miami, Florida 33143) CITY OF SOUTH MIAMI, BID No. SMCRA- 101509 NOTICE TO ALL BIDDERS The City of South Miami Community Redevelopment Agency reserves the right to waive any informality or minor defect in any bid, to reject any and all bids and to delete any part of any of the above items. 2. Changes in the Contract Price and Contract Time require prior authorization in writing from the Owner and the Architect, in the form of a Change Order or Work Change Directive. The Contractor is responsible for verification of all bid quantities and to report to the Architect any discrepancies found prior to ordering materials and or equipment for construction. Refer to General Conditions. 3. Bid prices for the various work items are intended to establish a total price for completing the project in its entirety. The Contractor shall include in the Bid, any item for which a separate pay item has not been established in the Bid Form (under any related pay item), to reflect the total price for completing the project in its entirety, as specified in the Project Manual and Construction Drawings. 4. Bid prices for various work items may be extended by the City of South Miami for additional work at other similar locations within the city., The Contractor hereby agrees to honor the unit prices established within this bid proposal for other similar work as requested by the city. Name of Bidder Telephone No. Interior Renovations to the Mobley Building TRP Project No. 06002 -R Signatyre fbf Bidder 9V-L¢_ 4T r_ 446 2 7 Fax No. Bid Proposal Form 00300-5 SECTION 00350 CONTRACTOR'S QUESTIONNAIRE Submitted to: The Mayor and City Commission of the City of South Miami, Florida: By YP=,7_14,Z- Principal Office 6 32.6 E EJ, t c , ZX,,Y- Pte° 3�0��' �� s i=(_ naq z How many years has your organization been in business as a General Contractor under your present business name? i/ `1711 Does your organization have current occupational licenses entitling it to do the work contemplated in this Contract? �115-S Stat of Florida Occupational License (State type and number): r= ,�.",r, -e a L /c`� p O v d Z 3 Federal 1. D. No: 6kr- 0 3 6 0 66 7 Dade County Certificate of Competency (State type and number): City of South Miami Occupational License (State type and number): o Please include copies of above licenses and certifications with proposal. How many years experience in similar work has your organization had? (A) As a General Contractor (B) As a Sub - Contractor (C) What contracts has your organization completed? State below: Contract Amount Class of Work When Completed Name & Address of Owner How many years has your organization, or your concrete curb and sidewalk sub - contractor had in the actual construction of municipal, urban, decorative sidewalks? / 1.1491 years List the detailed experience below: Name & tel. number of Owner Interior Renovations to the Mobley Building TRP Project No. 06002 -R Project Name Date completed Contractor's Questionaire 00350 -1 Are you a Certified Minority Contractor with Metropolitan Dade County? Have you ever failed to complete any work awarded to you? r" If so, where and why? I Has any officer or partner of your organization ever failed to complete a contract handled in his own name? H a If so, state name of individual, name of owner, and reason thereof: In what other lines of business are you financially interested or engaged? A Give references as to experience, ability and financial standing. What equipment do you own that is available for the proposed work and where is it located? c.S Interior Renovations to the Mobley Building Contractor's Questionaire 7RP Project No. 06002 -R 00350 -2 Financial Statement: S F; E '1� "-1,"C 'Q What Bank or Banks have you arranged to do business with during the course of the Contract should it be awarded to you? Cs�'� +'� -r % �� ► < I hereby certify that the above answers are true and correct. Name of Bids Signature.of Title of Office END OF SECTION Affix Seal) Interior Renovations to the Mobley Building Contractor's Questionaire TRP Project No. 06002 -R 00350 -3 STATE OF FLORIDA) ss COUNTY OF ) SECTION 00410 KNOW ALL MEN BY THESE PRESENTS, that as Principal, and as Surety, a, Corporation chartered and existing under the laws of the State of , with its principal offices in the City of , and authorized to do business in the State of Florida are held and firmly bound unto the Owner, the penal sum of in Dollars ($ ) lawful money of the United States, for the payment of which sum will and truly to be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas the Principal has submitted the accompanying bid, dated , 20_, for: INTERIOR RENOVATIONS TO THE MOBLEY BUILDING (5825 SW 68TH Street, South Miami, Florida 33143) CITY OF SOUTH MIAMI, FLORIDA NOW, THEREFORE: A. If the principal shall not withdraw said bid within ninety (90) days after date of opening, of the same, and shall within ten (10) days after the prescribed forms are presented to him for signature, enter into a written contract with the Owner in accordance with the bid as accepted, and give bonds with good and sufficient surety or sureties, as may be required, for the faithful performance and proper fulfillment of such contract, then the above obligations shall be void and of no effect, otherwise to remain in full force and effect. B. In the event of the withdrawal of said bid within the period specified, or the failure to enter into such contract and give such bonds within the time specified, if the principal shall pay the Owner the difference between the amount specified in said bid and the amount for which the Owner may procure the required work and supplies, if the latter amount be in excess of the former, then the above obligations shall be void and of no effect, otherwise to remain in full force and effect. Interior Renovations to the Mobley Building Bid Bond TRP Project No. 06002 -R 00410 -1 CERTIFICATES AS TO CORPORATE PRINCIPAL I,��- C�� -�"� , certify that I am the Secretary of the Corporation named as Principal in the within bond; that f3�F4-i-r who signed said bond on behalf of the principal, was then of said corporation; that I know his signature, and his signature hereto is genuine; and that said bond behalf of said corporation by authorityoVits gove STATE OF FLORIDA) COUNTY OF mu") ss , and attested for and in (Corporate Seal) Before me, a Notary Public duly commissioned, qualified and acting, personally appeared rt N �,G t , to be well known, who being by me first duly sworn upon oath, says that he is the Attorney -in -Fact, for the and that he has been authorized by bond on behalf of the Contractor named therein in favor of the Owner, the to execute the foregoing Sworn and Subscribed to before me this /8 day of ,20 Q , A.D. (Attach Power of Attorney,:;., to original Bid Bond) ofry"Publ.ic St "ate ifir} Florid a1at Lae My £omm19s1on ;,8X ' .res; : END OF SECTION Interior Renovations to the Mobley Building Bid Bond TRP Project No. 06002 -R 00410 -3 S Michael Shl®chtm an Certified Public Accountant l� The Board of Directors Bejar. Construction Inc Pembroke Pines, Florida �j I have reviewed the accompanying balance sheet of Bejar Construction Inc as of December 31, 2008 and the related statements of income, retained earnings, and cash flows; for the year:then.ended, in accordance with Statements on Standards for Accounting and Review. Services issued by the American Institute of Certified Public Accountants. All information included in these financial statements is the .representation of the management Bejar Construction Inc. A review consists principally of inquiries of company personnel and analytical procedures apptied to financial data. It is substantially less in scope than an audit in accordance with generally accepted auditing standards, the objective of which is the expression of an opinion. regarding the financial statements taken as a whole. Accordingly, I do not express such an opinion. Based 'op my review, .J am not aware of any material modifications that should be made:to the accompanying financial statements in order for them to be in conformity with generally accepted accounting principles. My review was made for the purpose of expressing limited assurance that there are no. material modifications; that should be made to the financial statements in order for them to be in conformity -with generally accepted accounting principles. The information included.in the accompanying schedules of completed and in progress contracts is presented. only for supplementary analysis purposes. Such information has been subjected to the inquiry and analytical procedures applied in the review of the basic financial. statements, but are the representations of management, without audit. Accordingly, I do not express an opinion on the supplementary information. April 30, 2009 13135 SW 107 Street Miami. Florida 33186 tel: (305) 448-8200 fax: (305) 337 -7739 cel: (305) 216 -5197 BEJAR CONSTRUCTION INC BALANCE SHEET FOR THE YEAR ENDING DECEMBER 31, 2008 ASSETS Current assets Cash $ 71,940 Accounts receivable and retainages 754,255 Retainages " 142,725 $ 968,920 Truck, net of $26,642 accumulated depreciation 10,777 Total Assets $ 979,697 LIABILITIES AND STOCKHOLDER'S EQUITY 'Current liabilities Payroll taxes payable $ 8,056 Billing in excess of costs and estimated earnings 594,358 Current portion of notes „payable 22,185 $ 624,599 Note Payable, collateralized by truck, net of current portion 6,466 Total liabilities 631,065 Stockholder's equity Capita stock, 1000 shares authorized, 100 shares issued at $10. par value ` 1,000 Retained earnings 347,632 348,632 Total Liabilities and Stockholder's Equity $ 979,697 The accompanying notes are an integral part of the financial statements See accountant's review report BEJAR CONSTRUCTION INC STATEMENT OF INCOME AND RETAINED EARNINGS FOR THE YEAR ENDING DECEMBER 31, 2008 Contract revenue earned Cost of revenue earned $ 2,240,103 1,830,441 5,322 7,184. 3,877 26,936 5,413 16,864 6,408 7,415 50,000. $ 409,662 129.419 280,243 374,700 (307,311) $ 347,632 The accompanying notes are an integral part of the financial statements See accountant's review report BEJAR CONSTRUCTION INC STATEMENT OF CASH FLOWS FOR THE YEAR ENDING DECEMBER 31, 2008 CASH FLOWS FROM OPERATING ACTIVITIES Net.incorre idjuatrnents to reconcile net income to net cash provided by operating activities Depreciation (Increase) in Accounts ,receivable and retainages Increase.in Billing in.' *Qess of costs and estimated earnings Increase in Accrued. expenses NET CASH PROVIDED BY OPERATING ACTIVITIES CASH FLOWS USED FOR FINANCING ACTIVITIES $ 280,243 7,184 (514,395) 556,560 (2,008) 327,584 6,497 (307,311) $ 26,770 $ 71,940 45,170 $ 26,770 The accompanying notes are an integral part of the financial statements See accountant's review report EXHIBIT D SECTION 00500 Construction Services Agreement THIS AGREEMENT, made and entered into this day of , 20 , A.D., by and between the South Miami Community Redevelopment Agency, party of the first part (hereinafter sometimes called the "Owner "), and Bejail Construction Inc party of the second part (hereinafter sometimes called the "Contractor "). WITNESSETH: That the parties hereto, for the consideration hereinafter set forth, mutually agree as follows: 1.01 SCOPE OF THE WORK A. The Contractor shall furnish all labor, materials, equipment, machinery, tools, apparatus, and transportation and perform all of the work shown on the Drawings and described in the Project Manual entitled: INTERIOR RENOVATIONS TO THE MOBLEY BUILDING (5825 SW 68TH Street, South Miami, Florida 33143) CITY OF SOUTH MIAMI, FLORIDA as prepared by The Russell Partnership Inc. acting as, and in the Contract Documents referred to as the Architect, and shall do everything required by this Contract and the other Contract Documents. 1.02 THE CONTRACT SUM A. The Owner shall pay to the Contractor for the faithful performance of the Contract, in lawful money of the United States, and subject to addition and deductions as provided in the Contract Documents, as follows: B. Based upon the price shown in the Bid Proposal heretofore submitted to the Owner by the Contractor, a copy of said Proposal being a part of these Contract Documents, the aggregate amount of this Contract is the lump sum of Four Hundred and Fifty Nine Thousand Three Hundred and Sixty Eight Dollars ($459,368). 1.03 COMMENCEMENT AND COMPLETION OF WORK A. The Contractor shall commence work on the date established in the Notice to Proceed. B. The Contractor shall prosecute the work with faithfulness and diligence and shall be substantially complete with the work not later than one hundred eighty (180) calendar days after the commencement date established in the Notice to Proceed. The work 00500 -1 1929 -26 shall be completed and ready for final payment within sixty (60) calendar days from the date certified by Architect as the date of substantial completion. 1.04 CONTRACTOR'S ACCEPTANCE OF CONDITIONS A. The Contractor hereby agrees that he has carefully examined the sites for the work to be performed and has fully satisfied himself that such sites are correct and suitable ones for the work to be performed and he assumes full responsibility therefore. The provisions of this Contract shall control any inconsistent provisions contained in the specifications. All Drawings, Specifications and Contract items contained in this Project Manual have been read and carefully considered by the Contractor, who understands the same and agrees to their sufficiency for the work to be done. It is expressly agreed that under no circumstances, conditions or situations shall this Contract be more strongly construed against the Owner than against the Contractor and his Surety. B. Any ambiguity or uncertainty in the Drawings or Project Manual shall be interpreted and construed by the Architect and his decision shall be final and binding upon all parties. C. It is distinctly understood and agreed that the passing, approval and /or acceptance of any part of the work or material by the Owner, his Architect, or by any agent or representative as in compliance with the terms of this Contract and /or of the Project Manual covering said work, shall not operate as a waiver by the Owner of strict compliance with the terms of this Contract, and /or the Project Manual covering said work; and the Owner may require the Contractor and /or his insurerto repair, replace, restore and /or make to comply strictly and in all things with this Contract and the Project Manual any and all of said work and /or services which within a period of one year from and after the date of the passing, approval, and /or acceptance of any such work or services, are found to be defective or to fail in any way to comply with the Drawings and Specifications. This provision shall not apply to materials or equipment normally expected to deteriorate or wear out and become subject to normal repair and replacement before their condition is discovered. The Contractor shall not be required to do normal maintenance work under the guarantee provisions. Failure on the part of the Contractor and /or his insurer, immediately after Notice to either, to repair or replace any such defective materials and workmanship shall entitle the Owner, if it sees fit, to replace or repair the same and recover the reasonable cost of such replacement and /or repair from the Contractor and /or his insurer, who shall in any event be jointly and severally liable to the Owner for all damage, loss and expense caused to the Owner by reason of the Contractor's breach of this Contract and /or his failure to comply strictly and in all things with this Contract and with the Drawings and Specifications. 1.05 LIQUIDATED DAMAGES A. It is mutually agreed that time is of the essence of this Contract and should the Contractor fail to complete the work within the specified time, or any authorized extension thereof, there shall be deducted from the compensation otherwise to be paid to the Contractor, and the Owner will retain the amount of Five Hundred Dollars and No Cents ($500.00) per calendar day as fixed, agreed, and liquidated damages for each calendar day elapsing beyond the specified time for completion or any authorized extension thereof, which sum shall represent the actual damages which the Owner will have sustained by failure of the Contractor to complete the work within the specified time; it being further agreed that said sum is not penalty, 00500 -2 1929 -26 but is the stipulated amount of damages sustained by the Owner in the event of such default by the Contractor. B. For the purposes of this Article, the day of final acceptance of the work shall be considered a day of delay, and the scheduled day of completion of the work shall be considered a day scheduled for production. 1.06 PARTIAL AND FINAL PAYMENTS A. In accordance with the provisions fully set forth in the General Conditions, and subject to additions and deductions as provided, the Owner shall pay the Contractor as follows: Within 60 days after receipt of the Contractor's request for partial payment by the Owner, the Owner shall make partial payments to the Contractor, on the basis of the estimate of work as approved by the Owner's Architect, for work performed during the preceding calendar month, less ten percent (10 %) of the amount of such estimate which is to be retained by the Owner until all work has been performed strictly in accordance with this Agreement and until such work has been accepted by the Owner. 2. Upon submission by the Contractor of evidence satisfactory to the Owner that all payrolls, material bills and other costs incurred by the Contractor in connection with the work have been paid in full, and also, after all guarantees that-may be required in the specifications have been furnished and are found to be acceptable by the Owner, final payment on account of this Agreement shall be made within sixty (60) days after completion by the Contractor of all work covered by this Agreement and acceptance of such work by the Owner. 1.07 ADDITIONAL BOND A. It is further mutually agreed between the parties hereto that if, at any time after the execution of this Agreement and the Performance and Payment Bonds hereto attached for its faithful performance, the Owner shall deem the surety or sureties upon such bonds to be unsatisfactory, or if, for any reason, such bond(s) ceases to be adequate to cover the performance of the work, the Contractor shall at his expense, and within three (3) days after the receipt of Notice from the Owner to do so, furnish an additional bond or bonds, in such form and amount, and with such sureties as shall be satisfactory to the Owner. In such event, no further payment to the Contractor shall be deemed due under this Agreement until such new or additional security for the faithful performance of the work shall be furnished in the manner and form satisfactory to the Owner. 1.08 SOVEREIGN IMMUNITY AND ATTORNEY'S FEES The City of South Miami Community Redevelopment Agency does not waive sovereign immunity for any claim for breach of contract except for payment of any amount owed under the contract; provided, however, that in any action arising out of or to enforce this Agreement, the prevailing party shall be entitled to its reasonable attorney's fees and costs, including, but not limited to paralegal costs, and computer research costs. The parties shall not be liable for the prejudgment interest. 1.09 MEDIATION 00500 -3 1929 -26 Any claim or dispute arising out of or related to this agreement shall be subject to informal mediation as a condition precedent to the institution of legal or equitable proceedings by either party. Both parties waive the right to arbitration. The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in Miami -Dade County, Florida, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in the circuit court for the 11th Judicial Circuit for the State of Florida. 1.10 SIGNATORY AUTHORITY The officials executing this Agreement warrant and represent that they are authorized by their respective agency to enter into a binding agreement. 1.11 LIENS Contractor is prohibited from placing a lien on the SMCRA's property. This prohibition shall apply to, interaiia, all subconsultants and subcontractors, suppliers and labors. 1.12 INCORPORATE BY REFERENCE DOCUMENTS ENCLOSED IN PROJECT MANUAL The contract enclosed within the "Project Manual for the Mobley Building Renovation Project (5825 SW 68th Street), City of South Miami, City of South Miami Community Redevelopment Agency BID No.: SMCRA- 101509" and all attachments in the Manual and the Construction Drawings shall be incorporated by reference into the contract, as exhibits to the contract. Between the contract and the attachments in the manual, the provisions of the contract shall control should there be any inconsistency in the documents. 1.13 TRANSFER AND ASSIGNMENT A. None of the work or services under this contract shall be subcontracted beyond that shown on List of Major Sub - Contractors (page 00300 -4 of the Proposal) unless Contractor obtains .prior written consent from the City. Approved subcontractors shall be subject to each provision of this contract and Contractor shall be responsible and indemnify the City for all subcontractors' acts, errors or omissions. B. The Contractor shall not assign, transfer or pledge any interest in this contract without the prior written consent of the SMCRA; provided, however, that claims for money by the Contractor from the City under this contract may be assigned, transferred or pledged to a bank, trust company, or other financial institution without the City's approval. Written notice of any assignment, transfer or pledge of funds shall be furnished within 10 days by the Contractor to the SMCRA. 1.14 EXAMINATION AND RETENTION OF CONTRACTOR'S RECORDS A. The SMCRA, or any of their duly authorized representatives, shall, until 3 years after final payment under this contract, have access to and the right to examine any of the Contractor's books, .ledgers, documents, papers, or other records involving transactions related to this contract for the purpose of making audit, examination, excerpts, and transcriptions. B. The Contractor agrees to include in first -tier subcontracts under this contract a 00500 -4 1929 -26 clause substantially the same as subparagraph 1.14.A. above. "Subcontract," as used in this clause, excludes purchase orders not exceeding $10,000. C. The right to access and examination of records in subparagraph 1.14.A. shall continue until disposition of any mediation, claims, litigation or appeals. 1.15 OWNERSHIP OF DOCUMENTS All documents, reports, plans, specifications or other records, including electronic records, resulting from the services rendered by the Contractor under this contract shall be deemed the property of the City and the City shall have all rights incident to this ownership. The Contractor acknowledges that all documents prepared under this contract shall be public records, and shall be subject to public inspection and copying, as provided by Florida Statutes chapter 119. Upon conclusion of this contract and any extensions, all documents shall be delivered by the Contractor to the SMCRA. The Contractor shall have the right to retain copies of the documents at the Contractor's expense. 1.16 SEVERABILITY Should any paragraph or any part of any paragraph of this contract be rendered void, invalid or unenforceable by any court of law, for any reason, the determination shall not render void, invalid or unenforceable any other section or part of any section of this contract. 1.17 CONTINGENCY FEE AND CODE OF ETHICS WARRANTY A. Contractor warrants that neither it, nor any principal, employee, agent, representative or family member has promised to pay, and Contractor has not, and will not, pay a fee the amount of which is contingent upon the SMCRA awarding this contract to Contractor. B. Contractor warrants that neither it, nor any principal, employee, agent, representative or family member has procured, or attempted to procure, this contract in violation of any of the provisions of the Miami -Dade County or the City of South Miami conflict of interest and code of ethics ordinances. C. A violation of this paragraph will result in the termination of the contract and forfeiture of funds paid, or to be paid, to the Contractor. 1.18 WARRANTY OF AUTHORITY The signatories to this contract warrant that they are duly authorized by action of their respective city commission, board of directors or other authority to execute this contract and to bind the parties to the promises, terms, conditions and warranties contained in this contract. 1.19 INDEPENDENT CONTRACTOR The Contractor is furnishing its services as an independent Contractor and nothing in this contract shall create any association, partnership or joint venture between the parties, or any employer - employee relationships. 00500 -5 1929 -26 IN WITNESS WHEREOF the parties hereto have executed this Agreement on the day and date first above written in five (5) counterparts, each of which shall, without proof or accounting for the other counterparts, be deemed an original Contract. (Seal) Attest: City Clerk SMCRA Resolution No. WITNESS: (If corporation, attach Seal and attest by Secretary) APPROVED AS TO FORM AND LEGALITY: City Attorney City of South Miami Community Redevelopment Agency, Florida Party of the First Part By: SMCRA Director Contractor Bejail Construction Inc. By: Title APPROVED AS TO FINANCE: Bv: Director of Finance City of South Miami ( *) In the event that the Contractor is a Corporation, the following certificate of resolution of the Board of Directors of the Corporation, authorizing the officer who signs the Contract to do so in its behalf shall be completed. 00500 -6 1929 -26 CERTIFICATE (Sample) STATE OF FLORIDA) ss COUNTY OF ) HEREBY CERTIFY that a meeting of the Board of Directors of , held on passed and adopted: "RESOLVED, that a corporation under the laws of the State of _, 20 , the following resolution was duly as President of the corporation, be and he is hereby authorized to execute the Contract dated , 20 , between the CITY OF SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY, a municipal corporation, and this corporation, and that this execution thereof, attested by the Secretary of the corporation and with corporate seal affixed, shall be the official act and deed of this corporation." I further certify that said resolution is now in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the corporation this day of 120 Secretary END OF SECTION 00500 -7 1929 -26 RM R ,RLL�F�{��1 2001 "making our Neighborhood a Great Place to Live, Work and Play" To: Honorable Chair and SMCRA Boar eml From: Stephen Date: November 23, 2009 ITEM No. (a AUTHORIZATION TO OBTAIN PROPERTYAPPRAISALS FOR 5889 SW 67TH STREET A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO LAND ACQUISITION; AUTHORIZING THE SMCRA DIRECTOR TO OBTAIN THREE PROPERTY APPRAISALS FOR SEVERELY BLIGHTED RESIDENTIAL PROPERTY LOCATED AT 5889 SW 67TH STREET, FOLIO NO. 09- 4025- 028 -0310 WITH THE INTENT TO PURCHASE AND REDEVELOPMENT THE PROPERTY FOR SINGLE - FAMILY AFFORDABLE HOUSING; AND CHARGING THE AMOUNT TO ACCOUNT NO. 610- 1110 - 583 -61- 10 (LAND ACQUISITION ACCOUNT); AND PROVIDING AN EFFECTIVE DATE BACKGROUND According to the SMCRA Redevelopment Plan and adopted inter -local agreement, one of the primary goals of the Agency is to remove slum and blighted conditions in the SMCRA area and to improve these areas through redevelopment. During the FY 2009 -2010 budget approval process the Board allocated a total amount of $560,149 in land acquisition funding for this specific purpose. The property for purchase consideration is located at 5889 SW 67th Street and is severely blighted land parcel and former housing structure that currently presents a serious health safety and welfare concern for surrounding residents (See Exhibit A). The property also located directly next to an new existing affordable home recently constructed by the SMCRA. The potential purchase and redevelopment of this property will therefore have an even greater positive affect on the surrounding neighborhood due to its close proximately to other existing new development. The property is also located within a few hundred feet of the Children's Clinic at Murray Park (See Exhibit B). The owner of 5889 SW 67th Street was recently contacted by staff and the current owner has indicated a strong desire to sell the property. Prior to the purchase of property by the SMCRA, at least three professional property appraisals must be obtained. Approval of the attached resolution shall authorize the SMCRA Director to obtain three professional property appraisals for the aforementioned severely blighted property. Following receipt of the three appraisals, the information shall be returned to the Board for a final purchase determination. RECOMMENDATION Staff recommends approval of the attached resolution authorizing the obtain three separate property appraisals for severely blighted property 67th Street, Folio No. 09- 4025- 028 -0310 and charging Account No. (Land Acquisition Account). Attachments: Existing Property Condition Photos. Miami -Dade County Property Information SD /MCGRUFF \PLANNING \CRA \Authorization to Obtain Appraislas for 5889 SW 67 °i Street.doe SMCRA Director to located at 5889 SW 610 -1110- 583 -61 -10 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 RESOLUTION NO. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO LAND ACQUISITION; AUTHORIZING THE SMCRA DIRECTOR TO OBTAIN THREE PROFESSIONAL PROPERTY APPRAISALS FOR SEVERELY BLIGHTED RESIDENTIAL PROPERTY LOCATED AT 5889 SW 67TH STREET, FOLIO NO. 09- 4025- 028 -0310 WITH THE INTENT TO PURCHASE AND REDEVELOPMENT THE PROPERTY FOR SINGLE - FAMILY AFFORDABLE HOUSING; AND CHARGING THE AMOUNT TO ACCOUNT NO. 610- 1110 -583- 61 -10 (LAND ACQUISITION ACCOUNT); AND PROVIDING AN EFFECTIVE DATE. WHEREAS, according to the SMCRA Redevelopment Plan and adopted inter - local agreement, one of the primary goals of the Agency is to remove slum and blighted conditions in the SMCRA area and to improve these areas through redevelopment; and WHEREAS, during the FY 2009 -2010 budget approval process the Board allocated a total amount of $560,149 in land acquisition funding for this specific purpose; and WHEREAS; the potential property purchase is located at 5889 SW 67th Street and is severely blighted and presents a serious health safety and welfare concern to surrounding residents and is located directly next to an existing new affordable home recently constructed by the SMCRA; and WHEREAS, purchase and subsequent redevelopment of 5889 SW 67th Street will therefore have an even greater _ affect on the surrounding neighborhood due to its close proximately to other new redevelopment; and WHEREAS, the owner of 5889 SW 67th Street was subsequently contacted by staff and has indicated a strong wish to sell the property to the SMCRA; and WHEREAS, prior to the purchase of any property by the SMCRA, at least three professional property appraisals must be obtained; and WHEREAS, the SMCRA Board strongly desires to eliminate severely slum and blighted conditions in the SMCRA area such as the aforementioned blighted property located at 5 889 SW 67th Street through purchase and redevelopment. Page 1 of 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 NOW THEREFORE BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. The Board authorizes the SMCRA Director to obtain three professional property appraisals for severely blighted property located at 5889 SW 671H Street; Folio No. 09- 4025- 028 -0930 and charging the total amount to Account No. 610- 1110- 583- 61 -10. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this ATTEST: City of South Miami Community Redevelopment Agency Clerk READ AND APPROVED AS TO FORM General Counsel day of November, 2009. • � Chairperson Horace Feliu Board Vote: Chairperson Feliu: Vice Chairperson Beasley: Board Member Palmer: Board Member Newman: Board Member Sellars: Board Member R. Williams: Board Member: L. Williams Page 2 of 2 EXHIBIT A SEVERELY BLIGHTED PROPERTY - 5889 SW 67TH STREET 5889 SW 67TH STREET IMMEDIATELY ADJACENT PROPERTY - 5895 SW 67TH STREET (SMCRA CONSTRUCTED HOME) Miami -Dade My Home My Home :.. - -W Show Me: Property Information r= Search By: Select Item Text only Property Appraiser Tax Estimator Property Appraiser Tax Comparison Summary Details: Folio No.: 09 -4025- 028 -0310 Property: 5889 SW 67 ST Mailing MOHSEN T Address: MAHAMMADPOUR Beds /Baths: PO BOX 5668 MIAMI FL Floors: 33256- PrnnPrty Infnrmation: Primary Zone: 0100 SINGLE FAMILY 2008 RESIDENCE CLUC: 0001 RESIDENTIAL - Building Value: SINGLE FAMILY Beds /Baths: 2/1 Floors: 1 Living Units: 11 Adj Sq Footage: 941 Lot Size: 7,150 SO FT Year Built: 1930 LARKINS TOWNSITE PB 2 -105 LOT 20 BLK 2 Legal LOT SIZE 50.000 X 143 Description: COC 26492-0847/26371 - 3363 0708 6 OR 26492- 0847 0708 03 Assessment Information: Year: 2009 2008 Land Value: $83,328 $150,251 Building Value: $71,986 $71,987 Market Value: $155,314 $222,238 Assessed Value: $155,314 $222,238 Taxable Value Information: Year: 2009 2008 Taxing Authority: Applied Exemption/ Taxable Value: Applied Exemption/ Taxable Value: Regional: $0/$155,314 $0/$222,238 Coun $0/$155,314 $0/$222,238 Cit : $0/$155,314 $0/$222,238 School Board: $0/$155,314 $0/$222,238 EXHIBIT B _ MIAMFDADE Digital Orthophotography - 2007 0 - 114 ft My Home I Property Information I Property Taxes I My Neighborhood I Property Appraiser Home I Using Our Site I About I Phone Directory I Privacy I Disclaimer If you experience technical difficulties with the Property Information application, or wish to send us your comments, questions or suggestions please email us at Webmaster. Sale Information: Sale Date: 7/2008 Sale Amount: $125,000 Sale O /R: 26492 -0847 Sales n, _n+k— rlinn„�,I�Finrl http: / /gisims2.miamidade. gov /myhome /propmap. asp Web Site © 2002 Miami -Dade County. All rights reserved. Legend Property Boundary Selected Property Street r/ Highway Miami -Dade County . Water N W+ E S 11/19/2009 �- lCA149 ;1_1 2001 "Making our Neighborhood a Great Place to Give, Work and Play" To: Honorable Cha' SMCRA Bo d Members From: Stephen avid, SMCRA Director/ Date: November 23, 2009 ITEM No. APPROVAL OF FUNDING CONTRIBUTION FOR THE SW 66TH STREET INFRASTRUCTURE & STREETSCAPE IMPROVEMENT PROJECT A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING . TO INFRASTRUCTURE AND STREET IMPROVEMENTS; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE FUNDING IN THE TOTAL AMOUNT OF $58,661.80 TO EAC CONSULTING INC. AS A FUNDING CONTRIBUTION FOR DESIGN SERVICES FOR THE SW 66TH STREET INFRASTRUCTURE AND STREETSCAPE IMPROVEMENT PROJECT PHASE II; AND CHARGING THE TOTAL AMOUNT TO ACCOUNT NO. 610 -1110- 513-63-40 (SW 66TH STREET INFRASTRUCTURE IMPROVEMENT ACCOUNT); AND PROVIDING AN EFFECTIVE DATE BACKGROUND According to the SMCRA Redevelopment Plan and adopted inter -local agreement, one of the more important redevelopment goals of the Agency is the improvement of existing infrastructure in the Community Redevelopment Area. In recent years, the SMCRA has made partial funding contributions to complete such critical infrastructure improvement projects as the SW 59th Place Streetscape Improvement Project and the SW 66t Street Improvement Project Phase I. During the FY 2009 -2010 Budget approval process the Board allocated specific funding to complete the SW 66th Street Improvement Project Phase II. SW 66th Street is a major arterial roadway in the SMCRA area and also provides direct access to the Murray Park Community Center. Phase I of the SW 66th Street Improvement Project has now been completed and as a result has dramatically improved the condition of the existing road infrastructure and overall pedestrianism friendliness of the area in general (See Exhibit A). Phase 11 of the SW 66th Street Improvement Project is about to begin and shall include improvements along SW 66th Street between SW 59th Place and SW 61s' Court (See Exhibit B). The SMCRA recently received an approved project proposal for design services to complete Phase II of the SW 66th Street Improvement Project. The total amount for required design services is $58,661.80 (See Exhibit Q. It should be noted the SMCRA funding contribution towards this project in the amount of $58,661.80 is approximately one eighth of the total project costs to complete the project. The total combined amount for both design and construction is $460,000. It should also be noted that the Miami -Dade County Office of Community & Economic Development has committed grant funding for the remaining construction costs of the project in the amount of $395,000. RECOMMENDATION Staff recommends approval of the attached resolution authorizing the SMCRA Director to disburse funding in the amount of $58,661.80 to Eac Consulting Inc. for required design services for the construction of the SW 66th Street Infrastructure and Streetscape Improvement Project Phase II and charging Account No. 610 -1110- 583 -63 -40 (SW 66th Street Infrastructure Improvement Account). Attachments: SW 66th Street Improvement Project Phase I Photos SW 661h Street Improvement Project Phase II Location Map SW 661h Street Improvement Project Phase II Design Service Proposal SD /MCGRUFF \PLANNING \CRA \SMCRA Funding Contribution for SW 66 °i Street Improvements Phase ILdoc 1 RESOLUTION NO. 2 3 A RESOLUTION OF THE SOUTH MIAMI COMMUNITY 4 REDEVELOPMENT AGENCY ( SMCRA) RELATING TO 5 INFRASTRUCTURE AND STREET IMPROVEMENTS; 6 AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE 7 FUNDING IN THE TOTAL AMOUNT OF $58,661.80 TO EAC 8 CONSULTING INC. AS' A FUNDING CONTRIBUTION FOR 9 DESIGN SERVICES FOR THE SW 66TH STREET 10 INFRASTRUCTURE AND STREETSCAPE IMPROVEMENT 11 PROJECT PHASE II; AND CHARGING THE TOTAL AMOUNT 12 TO ACCOUNT NO. 610 - 1110 - 513 -63 -40 (SW 66TH STREET 13 INFRASTRUCTURE IMPROVEMENT ACCOUNT); AND 14 PROVIDING AN EFFECTIVE DATE. 15 16 WHEREAS, according to the SMCRA Redevelopment Plan and adopted inter - 17 local agreement, one of the more important redevelopment goals of the Agency is the 18 improvement of existing infrastructure in the Community Redevelopment Area; and 19 20 WHEREAS, in recent years, the SMCRA has made partial funding contributions 21 to complete such critical infrastructure improvement projects as the SW 59th Place 22 Streetscape Improvement Project and the SW 66th Street Improvement Project Phase I; 23 and 24 25 WHEREAS, SW 66th Street is a major arterial roadway in the SMCRA area and 26 also provides direct access to the Murray Park Community Center; and 27 28 WHEREAS, during the FY 2009 -2010 Budget approval process the Board 29 allocated specific funding to complete the SW 66th Street Improvement Project Phase 1I; 30 and 31 32 WHEREAS, Phase I of the SW 66th Street Improvement Project has been 33 completed and as a result has dramatically improved the condition of the existing road 34 infrastructure and overall pedestrianism friendliness of the area in general; and 35 36 WHEREAS, Phase II of the SW 66th Street Improvement Project is about to begin 37 and shall include improvements along SW 66th Street between SW 59th Place and SW 61St 38 Court; and 39 40 WHEREAS, The SMCRA recently received an approved project proposal for 41 design services to complete Phase II of the SW 66th Street Improvement Project for a 42 total amount of $58,661.80; and Page 1 of 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 WHEREAS, the SIVMCRA's funding contribution towards Phase II of this project is approximately one eighth of the total project costs for.both design and construction in the total amount of $460,00; and WHEREAS, the Miami -Dade County ' Office of Community & Economic Development has committed grant funding for the remaining project cost of construction in the amount of $395,000; and WHEREAS, the SMCRA Board strongly desires to improve the existing infrastructure in the SMCRA area and also improve the quality of life for all SMCRA residents and visitors to the Murray Park Community Center. NOW THEREFORE BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. The Board authorizes the SMCRA Director to disburse funding in the amount of $58,661.80 to EAC Consulting Inc. for required design services for the construction of the SW 66th Street Infrastructure and Streetscape Improvement Project Phase II and charging Account No. 610- 1110 - 583 -63 -40 (SW 66th Street Infrastructure Improvement Account). Following funding disbursement, the remaining balance in Account No. 610 -1110- 583 -63 -40 shall be $61,338.20. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this day of November, 2009. ATTEST: APPROVED: City of South Miami Community Redevelopment Agency Clerk READ AND APPROVED AS TO FORM: General Counsel Chairperson Board Vote: Chairperson Feliu: Vice Chairperson Beasley: Board Member Palmer: Board Member Newman: Board Member Sellars: Board Member R. Williams: Board Member L. Williams: Page 2 of 2 EXHIBIT A SW 66TH STREET INFRASTRUCTURE AND STREETSCAPE IMPROVEMENT PROJECT PHASE I SW 66TH STREET IMPROVEMENT PROJECT (DESIGNRENDERING) SW 66TH STREET IMPROVEMENT PROJECT (COMPLETED WORK) EXHIBIT B SMCRA Area Current Projects Map - October 1, 2009 South Miami Community Redevelopment Agency Area HP "SMCRAk' CRAB—fty (:131 CItysil—fty elwal'i UTH MIAMI U Y PARK.IMP.. 0 ME AR 7 IS amp ®gym � A � �� C 'y 11"11 IM MEN im® ®■ �� a ©v ® ®v a0 Ell _ -- ■ 11171117 1117110 TH SW 66 STREET IMPROVEMENTS: PHASE I Mm ,,,,C,[TylOF SOUTH M,AMI, .1,21F, 5A MURRAYPARK& COMMUNrry.c.a.wat ........... SOMMERISET CHARTER SCHOOL 8MCRAOWNFD O:UtATt. stuWaSINEWDUS tINCUR d�� N;: a SMICRA OWNED POST - sw-- OFFIC! ICE PROPERTIES . . axe :COUNTY MCrROAAIL BTATION ASITAT —AMC SINGLE-FAMILY..... HOUSING SW 66- STREET IMPROVEMENTS : PHASE W.: IFE elwal'i UTH MIAMI U Y PARK.IMP.. 0 ME AR 7 IS amp ®gym � A � �� C 'y 11"11 IM MEN im® ®■ �� a ©v ® ®v a0 Ell _ -- ■ 11171117 1117110 TH SW 66 STREET IMPROVEMENTS: PHASE I Mm ,,,,C,[TylOF SOUTH M,AMI, .1,21F, 5A MURRAYPARK& COMMUNrry.c.a.wat ........... SOMMERISET CHARTER SCHOOL 8MCRAOWNFD O:UtATt. stuWaSINEWDUS tINCUR d�� W■ URIV,1' ON �R O�li 00 ©■� ®� E . ----- ---- --------------- — .... ---- -- ---- SOUTH Miami Community Redevelopment Agency Own e d Land Parcels Zhz X: InL POST - sw-- OFFIC! ICE axe :COUNTY MCrROAAIL BTATION W■ URIV,1' ON �R O�li 00 ©■� ®� E . ----- ---- --------------- — .... ---- -- ---- SOUTH Miami Community Redevelopment Agency Own e d Land Parcels Zhz X: InL or EXHIBIT C EAC Consulting, Inc. August 27, 2009 Jose H. Olivo Jr., P.E. Public Works Director City of South Miami 4795 S.W. 75th Avenue Miami, FL 33155 Re: City of South Miami SW 66th Street Improvements — Phase Il EAC Project No. 08024.SD01 -03 Dear Mr. Olivo: EAC Consulting, Inc. is pleased to submit this fee proposal (attached) to provide improvements for SW 66`h Street, from SW 59th Place to SW 61s' Court. Roadway related improvements include sidewalk widening, brick pavers, concrete crosswalks, roadway resurfacing, curb and gutter, minor drainage and utility adjustments, landscaping and irrigation and pavement signage & markings. Scope of Work: Design Phase: 1. Contact all applicable utility companies and secure As -built drawings of all underground and above ground utilities. Perform miscellaneous data collection as necessary. 2. Perform field work necessary to obtain a full topographical survey for the limits of work. 3. Prepare detailed construction drawings at an acceptable scale (including, but not limited to, typical sections, paving, grading, drainage, marking /signage, landscaping, irrigation and construction details). 4. Prepare a project manual (including technical specifications, front end docs, general conditions) required for the project. 5. Provide 2 rendering maps, one plan view and one elevation. 6. Provide a roadway lighting plan showing pole locations, luminaries and pole height (photometric calculations). 7. Prepare and submit all permit applications required for this project. It is anticipated that approval will be required from DERM and the City of South Miami Public Works Department. 8. Provide construction cost estimate at design completion stages. 9. Conduct (1) public workshop meeting to present design, if necessary. 10. Present design to City commission, if necessary. 11. Assist City with funding agency requirements (MDC- OC'ED). Bid Phase: 1. Prepare bid documents including project manual and bid plans. 2. Conduct pre -bid meeting (including preparation of pre -bid agenda). 3. Respond to bidders RFls. - 4. Prepare addenda, if necessary. 5. Review bids, provide bid tabulations and issue recommendation of award (with attached review of financials, company docs, licenses, and verification of references).. 5100 NW 33 Avenue, Suite 243 I Fort Lauderdale, FL 33309 1 Phone: 954 - 733 -80041 Fax: 954 -733 -8604 1 www.eacconsult.com I CA # 7011 Construction Phase: 1. Assist contractor in submitting related irrigation meter plans to Miami -Dade WASD. 2. Attend preconstruction meeting and review construction schedule. 3. Review all construction documents between City and contractor (bonds, insurances, etc.) 4. Prepare preconstruction meeting minutes. 5. Attend bi- weekly construction meetings and issue meeting minutes. 6. Conduct daily inspections and provide written inspections with attached photos. 7. Review shop drawings and RFIs. 8. Prepare and review and work orders. 9. Review and certify payments to contractor. 10. Review test results. 11. Perform project closeout in accordance with Professional Services Agreement for General Engineering Services. 12. Issue punch -list (with attached photos), substantial completion and final completion. 13. Obtain and review As -built drawings. Submit certified As -built drawings by the Engineer of record to the City. The proposed design will be done in accordance with the established guidelines and procedures utilized by the City of South Miami Public Works Department, the Miami - Dade County Public Works Department and the Miami -Dade Department of Environmental Resource Management (DERM). EAC Consulting, Inc. shall provide construction documents, bidding assistance and construction inspection and administrative services in accordance with the Professional Services Agreement for General Engineering Services. Our lump sum fee proposal for this scope of services is as follows: Task Fee 30% Construction Documents — Existing conditions /utilities, preliminary roadway improvements layout and grading, landscaping/Irrigation design, preliminary engineer's cost estimate. $9,662.00 50% Construction Documents — revised drainage (as required) and pavement grading layouts, typical sections /notes /details, revised engineer's cost estimate $7.594.00 100% Construction Document —finalize construction documents, final engineer's cost estimate. $6,887.00 Permitting (City of South Miami and Miami -Dade Count DERM $2,167.00 Bidding & Award assistance — refer to "Bid Phase" above $2,167.00 Construction Support Services — (refer to "Construction Phase" above) Assumes construction duration of approximately 2 months. $7,957.00 Surveying Services $5,007.80 Land sca pi n /Irri ation Design Services $14,500.00 Geotechnical Services $2,220.00 Reimburseables $500.00 Total Lump Sum Fee $58,661.80 5100 NW 33 Avenue, Suite 243 t Fort Lauderdale, FL 33309 1 Phone: 954 - 733 -8004 Fax: 954 -733 -86041 www.eacconsult.com 1 CA # 7011 This proposal is based on our understanding of the requirements for engineering services as itemized under the anticipated tasks listed above. Accordingly, we reserve the right to modify this proposal due to any changes in scope. If the above fee proposal and the terms above are acceptable to you, please provide us with a work authorization so we may begin work. Sincerely, EAC Consulting, Inc gory M ndez, RE Senior Project Manager City of South Miami Authorization Encl. Fees for surveying, geotechnical and landscaping /Irrigation .Services cc: File Mike Adeife, P.E. -- EAC Consulting, Inc. Huntley Higgins, P.E. — EAC Consulting, Inc. 5100 NW 33 Avenue, Suite 243.1 Foit Lauderdale, FL 33309 1 Phone: 954 - 733 -8004 JFax: 954 - 733 - 86041 www.eacconsult.com I CA # 7011 7 0O r Q = N t. 7 O V S 000000 o 0 0 0 0 o ;:;, O Po �;''^.�'. co N W v Q CO LQ P C4 �� ?:vi W N > .°. el W v N J OODNN > +Y Q Q 7 N r, 117' •..• U os � :..z Q � O O m O co m -O `O ' t n O C7 V O C.0. CD I(yti: O OD 000 f- (ND Iq O O ^ N lC3 (:�.-� N (OD co cis IOCI 69 �.V77 6N9 N J N :. 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N Z Z J Z 3 W `L J 7 J 7 J Ui to 1=� W F Z Z U LL a ¢ N Q O V LIl r N N If/ 4 7 N W N .O O O g N N U r C U 2 EE v =° q m O�- v N Q En ¢ U c O w tl1 COO 00 C s cl J F-- C O O C C [ Q Q (.Oj p O - Z O .Q Q N C O O ) X UU c Q N :3 3 C O 77 O C .0 G — c c -.6 01 P,° -� ° 's cQ�p. 2 (38 0 A W 2 �i O�Y•�i No m --•y QO co V N N N Yqq N N N N co a N f0 Q y If/ N � U W N i0 R N d OD O Ir O =oo, .7m�.►KA Making our Neighborhood a Great Place to Live, Work and Play" To: Honorable Chair and Date: November 23, 2009 SMCRA Board s From: Step hen D vid ITEM No. SMCRA irector LAWN MAINTENANCE SERVICE AGREEMENT FOR SMCRA OWNED PROPERTIES RESOLUTION A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO PROPERTY MANAGEMENT; AUTHORIZING THE SMCRA DIRECTOR TO ENTER INTO CONTRACTUAL SERVICES WITH JOE'S LAWN SERVICE INC. FOR A TOTAL CONTRACT AMOUNT OF $9,775 TO PROVIDE LAWN MAINTENANCE FOR THE REMAINDER OF THE 2009 -2010 FISCAL YEAR; AND CHARGING THE TOTAL AMOUNT TO ACCOUNT NO. 610 - 1110 - 583 -31 -20 (PROPERTY MANAGEMENT ACCOUNT); AND PROVIDING AN EFFECTIVE DATE BACKGROUND The SMCRA currently owns several land parcels including properties composing the proposed Madison Square development site as well as recently purchased residential properties along SW 60th Avenue and other scattered sites. The total number of properties requiring lawn maintenance services by the SMCRA is twenty -one (21). During the FY 2009- 2010 budget approval process, the Board allocated specific funding for the property management and lawn maintenance service of these properties. Staff recently requested lawn maintenance service proposals from professional landscape maintenance services of the remainder of the FY 2009 -2010 Fiscal Year. Based on the receipt of three lawn maintenance proposals, Joe's Lawn Service Inc. has submitted the most cost effective proposal in the total amount of $9,775 (See Exhibits A, B and Q. Joe's Lawn Service Inc has also provided prior landscape service to the SMCRA and has always provided timely and professional service. Approval of the attached resolution shall authorize the SMCRA Director to enter into the contractual service agreement with Joe' Lawn Service for a total contract amount of $9,775 to provide lawn maintenance services for SMCRA owned properties for the remainder of the FY 2009 -2010 Fiscal Year. RECOMMENDATION Staff recommends approval of the attached resolution authorizing the SMCRA Director to enter into the lawn services agreement attached as Exhibit D with Joe's Lawn Service Inc. for a total contract amount of $9,775 to provide lawn maintenance of SMCRA owned properties and charging Account No. 610- 1110 - 583 -31 -20 (Property Management /Lawn Maintenance Account). Attachments: Lawn Maintenance Quotes (3) Draft Lawn Maintenance Contract SD: \CRA\ Lawn Maintenance Service AgreementAoc 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 RESOLUTION NO. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO PROPERTY MANAGEMENT; AUTHORIZING THE SMCRA DIRECTOR TO ENTER INTO CONTRACTUAL SERVICES WITH JOE'S LAWN SERVICE INC. FOR A TOTAL CONTRACT AMOUNT OF $9,775 TO PROVIDE LAWN MAINTENANCE FOR THE REMAINDER OF THE 2009 -2010 FISCAL YEAR; AND CHARGING THE TOTAL AMOUNT TO ACCOUNT NO. 610 -1110- 583-31-20 (PROPERTY MANAGEMENT ACCOUNT); AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the SMCRA currently owns several properties including land parcels composing the proposed Madison Square development site as well as recently purchased residential properties along SW 601th Avenue and other scattered sites; and WHEREAS, the total number of properties requiring lawn maintenance services by the SMCRA is twenty -one (21); and WHEREAS, during the FY 2009 -2010 budget approval process, the Board allocated specific funding for the property management and lawn maintenance service of these properties; and WHEREAS, staff recently requested lawn maintenance service proposals from professional landscape maintenance services of the remainder of the FY 2009 -2010 Fiscal Year and based on the receipt of three lawn maintenance proposals, Joe's Lawn Service Inc. has submitted the most cost effective proposal in the total amount of $9,775; and WHEREAS, Joe's Lawn Service has in the past provided responsive, cost effective lawn maintenance services for the SMCRA. NOW THEREFORE BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. The South Miami Community Redevelopment Board authorizes the SMCRA Director to enter into the contract attached as Exhibit D with Joe's Lawn Service for a total contracted amount of $9,775 for lawn maintenance services of SMCRA owned properties for the remainder of the Page 1 of 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 2009 -2010 Fiscal Year and charging Account No. 610- 1110 - 583 -31 -25 (Property Management/Lawn Maintenance Account). Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this ATTEST: City of South Miami Community Redevelopment Agency Clerk READ AND APPROVED AS TO FORM: General Counsel day of November, 2009. Page 2 of 2 APPROVED: Chairperson Board Vote: Chairperson Feliu: Vice Chairperson Beasley: Board Member Palmer: Board Member Newman: Board Member Sellars: Board Member R. Williams: Board Member L. Williams: foes Lawns Service 5887 Sw 59th Street Miami, FL 33143 Tel: 305-f67--4400 Bi(1 To City Of South Miami Ship TO City Of South Miaitn EXHIBIT A _T Crate Invoice # 115/2010 852 P,Q.. Number t taft".s R Rep s ship i ilia f fi.CJ:#3. P Ptole 1151201O QtrarrOEy ( (tam Code D D� E EaO A Amount THE PROPERTIES LISTED ON THE SECOND PAGE WILL BE CUT ONCE PER MOM @ 25.00 PER CUT DIJMO THE W MONTHS, WHICH ARE (OCT, NOV, DEC, ;AN, FEB, MAR,) 20. 1 100 Y YARD SERVICE 2 25A0 W W.O0 EXCF:.I'T FOR THIS PROPERTY WHICH IS MICA'TED BELOW 1 I IOU Y YARD SERVICE. 6488 SW 60TH AVE " 75.W PER 7 75.00 7 75,00 MONTH Tor. $575.O0 Total for the Months of November, December, January and March - $2875 Joes Lawn Service 5887 Sw 59th Street Matn , FL 3.31$3 Tel: 305-6674400 Sol TO City or South Miatni Ship To City Of South "ami C � Deis Invoice # 1/512010 852 P.O. Number Terms Rep Ship via F.0.8. Project 1/5/2010 4uamMy Item Cade iJescriplic t Price Each Amount PROPOSAL FOR THE 2010 SEASON 1 100 PROPERTY AT 5825 SW 69ST STREET 0.00 0.!00 1 100 YARD SERVICE- 5944 SW 64 STREET 0.00 0.00 1 100 YARD SERVICE- 5978 SW 64 STREET 0:00 0.00 1 100 YARD SERVICE-6401 SW 59 PLACE 0.00 0.00 1 100 YARD SERVICE- 6457 SW 601H AVE 0.00 0.00 I 100 YARD SERVICE- 6477 SW 60TH AVE 0.00 0.00 1 100 YARD SERVICE- 6487 SW 60TH AVE 0.00 0.00 1 100 YARD SERVICE- 6016 SW 66 STREET 0.00 0.00 1 100 YARD SERVICE- 6008 SW 66 STREET 0.40 0.00 1 100 YARD SERVICE- 5928 SW 66 STREET 0.00 0.00 1.100 YARD SERVICE- 62ND TERR & 62ND AVE 0.00 0.00 1 100 YARD SERVTCP- 6411:SW 59 PLACE OM 0.00 1 100 YARD SERVICE- 6415 SW 60 AVE 0.00 0.00 i too YARD SERVICE. 6442 SW 59 PLACE 0.00 0.00 I 100 YARD SERVICE- 6443 SW 60 AVE 0.00 0.00 1 100 YARD SERVICE- 6429 SW 59 PLACE 0.00 0.00 1 100 YARD SERVICE- 6443 SW 59 PLACE 0.00 0.00 1 100 YARD SERVICE- 6429 SW 60 AVE o.Oo 0.00 2 100 YARD SERVICE• 6420 SW 59 PLACE 0.00 0.00 1 100 YARD SERVICE- 61428 SW 59 PLACE 0.00 0.00 1 ` 0.00 THE PROPERTIES LISTED QN THE SECOND PAGE WILL BE CUT ONCE PER MOkM @ 25.00 PER CUT DURING THE- WINTER MONTHS, WHICH ARE (OCT, NOV, DEC, JAN, FEB, MAR,) Tl Page I e . Joes Lawn Service 5887 SW 59th Street Miami, FL 33143 Tel: 305-667-4400 Big To City Of South Miami Ship To pity Of South Miann Date Invoice 1/5/2010 953 P.O. 14Umber Terms Rep Ship Vra Project 1/5/2010 Quanft Item Code Description Price Each Amount THE PROPERTIES LISTED ON THE SECOND PAGE WILL HE CUT TWICE PER MONTH @ 25.00 PER CUT DURING THE SUMMER MONTIM WHICH ARE (APIZ, MAY, JUNE, JULY, AUG, SEPt) 20 too YARD SERVICE 50.00 1.000-00 too YARD SERVICE - 6488 SW 60TH AVE 150.00 PER 150.00 MONTH Total Pap 2 Total for the Months of April, May, June, July August, September and March - $6,900 Does Lawn Service 5897 Sw 59th Street 1' ami3 FL 33143 Tel: 305-667-4400 84 To City Of South Miami Ship To City Of South Miami Date Invoice # 115/2010 853 P.O. Number Terms Rep Ship Via F.O.B. Project 113t2010 Quantity Item Code Deacdoon Price Each Amount PROPOSAL FOR ME 2010 SEASON 1 100 YARD SERVICE- 5825 SW 68 STREET 0.00 0.00 1 100 YARD SERVICE- 5944 SW 64 STREET 0.06 0.00 1 100 YARD SERVICE- 5979 SW 64 STn7f 0.00 0.00 1 100 YARD SERVICE- 6401 SW 59 PLACE 0.00 0,00 1 too YARD SERVICE- 6457 SW 60T1-I AVE 0.00 0.00 1 100 YARD SERVICE - 6477 SW 60TH AVE 0,00 0.00 I too YARD SERVICE —6487 SW 60171 AVE 0.00 0.00 1 100 YAPO SERVICE- 6016 SW 66 STREET 0.00, 0.00 I too YARD SERVICE- 6008 SW 66 STREET 0.00 0.00 1 100 YARD SERVICE- 6065 SW 64 TERRACE 6.00 0,00 1 100 YARD SERVICE, 5929 SW 66 STREET 0.00 0.00 1 100 YARD SERVICE- 62ND TERR & 62ND AVE 0,00 0.00 1 100 YARD SERVICE- 6411 SW 59 PLACE 0.00 0,00 1 100 YARD SERVICE- 6415 SW 60 AVE 0.00 000 1 100 YARD SERVICE - 6442 SW 59 PLACE 0.00 0.00 1 100 YARD SERVICE. 6443 SW 60 AVE 0,00 0,00 1 100 YARD SERVICE- 6429 SW 59 PLACE 0.00 0;00 1 100 YARD SERVICE- 6443 SW 59 PLACE 0,00 0.00 1 100 YARD SERVICE- 6429 SW 60 AVE 0.00 0.00 1 100 YARD SERVICE- 6420 SW 59 PLACE 0.00 10400 1 100 YARD SERVICE. 6428 SW 59 PLACE 0.00 0.00 Total rage i Total for the Entire 2009-2010 Fiscal Year - $9,775 11/18/2009 14:44 FA;; 3053786908 FRANK'S LAWN SERVICE EXHIBIT B FRANK'S LAWN SERVICE, INC. COMPLETE LAWN & TREE SERVICES 13150 SW 124TH AVENUE MIAMI, FLORIDA 33186 (305) 233 -9369 . FAX (305) 378.6908 11/18/2009 SMCRA Property Address list May - November (every two weeks) December - April (once per week) $15,840.00 Every two weeks Once per month Summer Cut (13cuts) Winter Cut (5 cuts) Annual Cost 6401 SW 59th Place $40.00 0 per tut $40.00 0 per Cut $720.00 6411 SW 59th Place $40.00 0 per Cut $40.00 0 per Cut $720.00 6442 SW 59th Place $40.00 0 per Cut $40.00 0 per Cut $720.00 6429 SW 59th Place $40.00 0 per Cut $40.00 0 per Cut. $720.00 6443 SW 59th Place $40.00 0 per Cut $40.00 0 per Cut $720.00 6420 SW 59th Place $40.00 0 per Cut $40.00 0 per Cut $720.00 6428 SW 59th Place $40.00 0 per Cut $40.00 0 per Cut $720.00 6415 SW 60th Avenue $40.00 0 per Cut $40.00 0 per Cut $720.00 6443 SW 60th Avenue $40.00 0 per Cut $40.00 0 per Cut $720.00 6429 SW 60th Avenue $40.00 0 per Cut $40.00 0 per Cut $720.00 5944 SW 64th Street $40.00 0 per Cut $40.00 0 per Cut $720,00 5978 SW 64th Street $40.00 0 per Cut $40.00 0 per Cut $720.00 5825 SW 68th Street $40.00 0 per Cut $40.00 0 per Cut $720.00 62nd Terrace & 62nd Avenue $40.00 0 per Cut $40.00 0 per Cut $720.00 6016 SW 66 Street (Vacant lot) $40.00 0 per Cut $40.00 0 per Cut $720,00 6008 SW 66 Street (Vacant Lot) $40.00 0 per Cut $40.00 0 per Cut $720.00 5928 SW 66 Street (vacant lot) $40.00 0 per Cut $40.00 0 per Cut $720.00 $720.00 6457 SW 60th Avenue $40.00 0 per Cut $40.00 0 per Cut $720.00 6488 SW 60th Avenue $40.00 0 per Cut $40.00 0 per Cut $720.00 6477 SW 60th Avenue $40.00 0 per Cut $40.00 0 per Cut $720.00 6487 SW 60th Avenue $40.00 0 per Cut $40.00 0 per Cut $720.00 May - November (every two weeks) December - April (once per week) $15,840.00 EXHIBIT C SUPERIORPO BOX 35 -0095, Miami, A. 33135 -0095 LANDSCAPING & LAWN SERVICE, INC Ph: (305) 634 -0717 Fx: (3 05) 634 -0744 LANDSCAPING MAINTENANCE AGREEMENT Contract Submitted To: Date: 1114109 6130 Sunset Drive South Miami, A. 33143 Job Site: Multiple SMCRA Owned Properties (21 sites) see below: EXHIBIT A Frequency of Services Superior Landscaping & Lawn Service, Inc will service 21 SMCRA owned properties in order to provide Landscaping Maintenance services as per this contract. Conditions This Agreement shall remain in effect beginning on _, 20_, unless earlier terminated by either party pursuant to Notice of Cancellation below. This Agreement will automatically renew on a yearly basis. EXHIBIT B Specifications of Basic Services 1.1 Mowing A. The mowing cycle consists of _per cut basis, B. All leaves, litter and debris shall be removed from grass before mowing. C. All mowers blades shall be sharp enough to cut, rather than tear, grass blades. D. Rotary mowers shall be used on this contract. E. Mowing shall not be performed when weather or other conditions would cause damaged turf. F. All mowers are to be adjusted to the proper cutting height and level; to be measured from level grade surface to the parallel and level plane of the mower blade. 2.1 Edging A. After each mowing, use a mechanical edger to edge to a neat uniform vertical line all grass abutting curbs, sidewalk, driveways, flush -paved surfaces, etc., as well as shrubs, ground covers beds, hedges, trees, etc. 3.1 Trimming of Grass A. Grass will be trimmed simultaneously with the mowing at each visit. B. Grass trimming will be accomplished by a hand held power line trimmers. 4.1 Raking A. Grass clippings caused by mowing, edging and trimming will be removed from the curbs, parking lots, street, walkways, planted beds and other adjacent surfaces on the same day as mowed. 2200 NW 23rd Avenue Miami, Florida 33142 EXHIBIT C Cancellation Notice: A thirty- (30) day notice of cancellation is required by either party in order to terminate this agreement. Should early cancellation occur, then an audit of services rendered less payments to date shall be performed and the contractor or owner shall either be credited or charged for services performed as of the cancellation date. Upon cancellation, all pro -rated services must be paid in full prior to services being discontinued. All services will remain in full effect and billable until Contractor is made whole. We hereby propose to furnish labor completely in accordance with the above specifications, for the sum of: SMCRA Property Address List 6401 SW 59 PL. - $32.50 6411 SW 59PL. - $32.50 6442 SW 59PL. - $32.50 6429 SW 59PL. - $38 6443 SW 59PL. - $38 6420 SW 59PL. - $32.50 6428 SW 59PL. - $38 6415 SW WAVE. - $41 6443 SW WAVE. - $41 6429 SW WAVE. - $42 5944 SW 64ST. - $32.50 5978 SW 64ST. - $32.50 5825 SW 68ST. - $38 62ND.TERR. &62ND AVE.(VACANCY LOT) - $32.50 6016 SW 66ST.(VACANCY LOT) - $32.50 6008 SW 66 ST.(VACANCY LOT) - $38 . 5928 SW 66ST.(VACANCY LOT) - $41 6457 SW 60 AVE. - $38 6488 SW 60 AVE. - $41 6477 SW 60 AVE. - $41 6487 SW 60 AVE. - $32.50 $767.50_,per Cycle- Total for the Months of November, December, January and March = $3,835 Payment will be made -as follows: Payment in full upon receipt of monthly invoice: Past due accounts will acquire an eighteen percent (18 %) interest per year. Should collection activities be warranted, client shall be responsible for any related expenses including but not limited to attorney's fee and court cost. There is a $50.00 fee for each returned check. Any alterations made will void this document. 2200 NW 23rd Avenue Miami, Florida 33142 Cancellation Notice: A thirty- (30) day notice of cancellation is required by either party in order to terminate this agreement. Should early cancellation occur, then an audit of services rendered less payments to date shall be performed and the contractor or owner shall either be credited or charged for services performed as of the cancellation date. Upon cancellation, all pro -rated services must be paid in full prior to services being discontinued. All services will remain in full effect and billable until Contractor is made whole. We hereby propose to furnish labor completely in accordance with the above specifications, for the sum of: SMCRA Property Address List 6401 SW 59 PL. - $32.50 6411 SW 59PL. - $32.50 6442 SW 59PL. - $32.50 6429 SW 59PL. - $38 6443 SW 59PL. - $38 6420 SW 59PL. - $32.50 6428 SW 59PL. - $38 6415 SW WAVE. - $41 6443 SW HAVE. - $41 6429 SW HAVE. - $42 5944 SW 64ST. - $32.50 5978 SW 64ST. - $32.50 5825 SW 68ST. - $38 62ND.TERR. &62ND AVE.(VACANCY LOT) - $32.50 6016 SW 66ST.(VACANCY LOT) - $32.50 6008 SW 66 ST.(VACANCY LOT) - $38 5928 SW 66ST.(VACANCY LOT) - $41 6457 SW 60 AVE. - $38 6488 SW 60 AVE. - $41 6477 SW 60 AVE. - $41 6487 SW 60 AVE. - $32.50 $1,,535.00 t)er_Cvcle Total for the Months of April, May, June, July August, September and March - $9,210 Payment will be made as follows: Payment in full upon receipt of monthly invoice. Past due accounts will acquire an eighteen percent (18 %) interest per year. Should collection activities be warranted, client shall be responsible for any related expenses including but not limited to attorney's fee and court cost. There is a $50.00 fee for each returned check. Any alterations made will void this document. 2200 NW 23 rd Avenue Miami, Florida 33142 This is a binding contract for Superior Landscaping & Lawn Service, Inc., we will not be liable or responsible for any loss, repair or replacement of any of the above mentioned due to high winds, hail, lightning storms, heavy rains, vandalism, floods, heat construction, insect plagues or infestation, inadequate irrigation, tornadoes, hurricanes and Acts of God. If during the contract period, the price of fuel is increase by 10% over the price in effect at the time the Contractor submitted their proposal, the Contractor may request a price increase equal to the overall cost increase they experienced as a direct result of the fuel cost increase. Any request for price increase must be submitted to the Owner in writing with full documentation substantiating the request. The undersigned client states that they are the owners and /or agent of the above mentioned property. Owner and /or agent give express permission to enter said property is free and clear from any hidden dangers or defects. All work will be completed in a manner according to standard practices. Contractor is not responsible for any underground utility damage. Client PRINT NAME AND TITLE SIGNATURE AND DATE ACCEPTANCE OF PROPOSAL Superior Landscaping & Lawn Service, Inc. Orlando Otero - President PRINT NAME AND TITLE SIGNATURE AND DATE Total for the Entire 2009 -2010 Fiscal Year - $13,045 2200 NW 23rd Avenue Miami, Florida 33142 EXHIBIT D LAWN MAINTENANCE SERVICES AGREEMENT THIS CONTRACT is made and entered into as of the day of November, 2009 by and between the South Miami Community Redevelopment Agency ( SMCRA), and Joe's Lawn Service Inc. (Contractor). WHEREAS, the SMCRA desires to engage and retain the services of the contractor to perform the work described in this contract and the contractor desires to accept the engagement. NOW THEREFORE, in consideration of the sum of $10.00, the mutual promises and covenants contained in this contract, and for other good and valuable consideration, the receipt and legal sufficiency of which is acknowledged by both parties, the parties agree as follows: I. WHEREAS CLAUSES. The above whereas clauses are incorporated and made a part of this contract. H. PURPOSE. The purpose of this contract is for contractor ,,to provide the SMCRA with lawn maintenance services as provided for on the attached Exhibit D1. The total cost to provide lawn maintenance services for the 2009 -2010 Fiscal Year shall not exceed $9,775 as outlined in the attached bid proposal. III. WARRANTY. Any worked performed by the contractor which is not to the satisfaction of the SMCRA, must be addressed and corrected within 48 hours of verbal and /or written notice. IV. GENERAL. Contractor shall at all times enforce strict discipline and good behavior among its employees and shall take all steps necessary to insure that they are familiar with and abide by all safety and other rules. Contractor shall provide competent and adequate installation personnel, and shall assign an experienced supervisor responsible for the property for the duration of the contract. All personnel shall be required to wear clean uniforms while on site, with company emblem for identification. Contractor shall supply all required, Permits, Labor, Materials and equipment necessary for the satisfactory performance of the services listed herein. Contractor shall provide all licenses, permits and insurance necessary to perform the services outlined. Contractor shall take care to avoid damage to Owner's property, and the property of Owner's tenants, vendors and patrons. Contractor is responsible of the disposal of any debris associated with any work performed for the SMCRA. V. CHANGE ORDERSIWORK ORDERS. The SMCRA or Contractor, may at any time, upon mutual Contract and by written order, make changes within the general scope of this Contract in the services to be performed. SMCRA may, from time to time, request changes SMCRA Contractor Page 1 of 6 in the services of the Contractor to be performed hereunder. Such changes, including any increase or decrease in the amount of the Contractor's compensation, which are mutually agreed upon between SMCRA and the Contractor shall be incorporated in written amendments to this Contract. If any such changes causes an increase or decrease in the prices charged, the maximum amount of the Contract, or the time required for performance of any part of the work under this Contract, whether or not changed by the order, or otherwise affects the conditions of this Contract, SMCRA shall make an equitable adjustment in the maximum amount, the price(s), the delivery schedule, or other affected terms, and shall modify the Contract with a mutually negotiated written Change Order. VI. PAYMENT TERMS. Cost as identified in Exhibit D1 shall be made to Lawn Service Contractor on a monthly basis upon completion of work. VII. TERMINATION FOR CONVENIENCE. The SMCRA may terminate this contract for convenience at any time by giving 15 -days notice in writing to the contractor. The contractor will be paid for the value of services performed pursuant to the schedule contained in the statement of work, up to and including the termination date. Contractor will be permitted to complete on -going investigations and shall be paid for all satisfactory work completed. The SMCRA shall not be liable for future profits or losses. In the event that the SMCRA improperly terminates the contract for default under section VIII, below, the termination shall be deemed a termination for convenience under this section. VIII. TERMINATION FOR DEFAULT. Either party may terminate this contract prior to the completion of the work on account of a material breach of this contract by the other party, which has not been cured within three days from the date of receipt of written notice of breach from the party seeking termination. Termination shall be effective as of the end of the notice period in the case of any uncured material breach. Contractor may terminate this contract prior to the expiration of the initial term or any subsequent renewal term upon not less than 30 days prior written notice to the SMCRA in the event that contractor is unable to complete the services identified in section II due to causes beyond contractor's control. The SMCRA shall have no liability to the contractor for future profits or losses in the event of termination for default. The rights and remedies of the SMCRA provided in this provision shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract. Should contractor provide the SMCRA with written notice of cancellation of contract, contractor will be required to refund a pro -rata share of the compensation identified in section VI. 16105 to Contractor Page 2 of 6 IX. TRANSFER AND ASSIGNMENT. None of the work or services under this contract shall be subcontracted unless contractor obtains prior written consent from the SMCRA. Approved subcontractors shall be subject to each provision of this contract and contractor shall be responsible and indemnify the SMCRA for all subcontractors' acts, errors or omissions. The contractor shall not assign, transfer or pledge any interest in this contract without the prior written consent of the SMCRA; provided, however, that claims for money by the contractor from the SMCRA under this contract may be assigned, transferred or pledged to a bank, trust company, or other financial institution without the SMCRA's approval. Written notice of any assignment, transfer or pledge of funds shall be furnished within 10 -days by the contractor to the SMCRA. X. RESERVATION OF RIGHTS. The parties agree that this contract may be amended to modify the scope of services and commitment by contractor to SMCRA , so as to better fulfill the service needs of the SMCRA and it's properties. No additional consideration will be necessary to amend this contract. XI. SOVEREIGN IMMUNITY AND ATTORNEY'S FEES. The SMCRA does not waive sovereign immunity for any claim for breach of contract or for an award of prejudgment interest; provided, however, that in any action arising out of or to enforce this contract, the prevailing party shall be entitled to its reasonable attorney's fees and costs. XIL JURISDICTION AND VENUE. For the purposes of this contract, Florida law shall govern the terms of this contract. Venue shall be in Miami -Dade County, Florida. XII. INSURANCE AND INDEMNIFICATION. The SMCRA shall not be held liable or responsible for any claims which may result from acts, errors or omissions of the .. contractor or its subcontractors, suppliers or laborers. In reviewing, approving or rejecting any submissions or acts of the contractor, the SMCRA in no way assumes responsibility or liability for the acts, errors or omissions of the contractor or subcontractors. The contractor shall not commence work under this contract until it has obtained all insurance required by the SMCRA. The contractor shall defend, indemnify and hold the SMCRA harmless from any and all claims, liability, losses, expenses and causes of action arising solely out of a negligent act, error, or omission or misconduct of the contractor, or the contractor's subcontractors, suppliers and laborers incident to the performance of the contractor's services under this contract. The contractor shall pay all claims, losses, fines, penalties, costs and expenses of any nature whatsoever resulting from its intentional misconduct or negligence. The contractor shall maintain during the term of this contract the following insurance: U .G Contractor Page 3 of 6 A. Comprehensive general liability insurance with broad form endorsement, including automobile liability, completed operations and products liability, contractual liability, severability of interest with cross liability provision, and personal injury and property damage liability with limits of $1,000,000.00 combined single limit per occurrence for bodily injury and property damage. The policy or policies shall name SMCRA as additional insured and shall reflect the hold harmless provision contained herein. B. Workers' Compensation Insurance in compliance with Chapter 440, Florida Statutes, as presently written or hereafter amended. C. The policies shall contain waiver of subrogation against the SMCRA where applicable and shall expressly provide that the policy or policies are primary over any other insurance that the SMCRA may have. The SMCRA reserves the right to request a copy of the required policies for review. All policies shall contain a "severability of interest" or "cross liability" clause without obligation for premium payment of the SMCRA. D. All, of the insurance is to be placed with Best rated A -8 or better insurance companies qualified to do business under the laws of the State of Florida. The contractor shall furnish certificates of insurance to the SMCRA prior to the commencement of operations. The certificates shall clearly indicate that the contractor has obtained insurance in the type, amount, and classification as required for strict compliance with this section and that no reduction in limits by endorsement during the policy term, or cancellation of this insurance shall be effective without 30 days prior written notice to the SMCRA. Compliance with the foregoing requirements shall not relieve the contractor of its liability and obligations under this contract. XIII. COMPLIANCE WITH LAWS. The Contractor shall be responsible for full compliance of the design criteria under section III of this contract. Contractor shall additionally comply with all applicable building codes, state and federal law. Additionally, all work completed shall be permitted. Any deficiencies in the scope of services shall be remedied by the Contractor at the Contractor's sole expense. XIV. LIENS. The Contractor, subcontractors, suppliers and laborers are prohibited from placing a lien on SMCRA's property. XV. SEVERABILITY. Should any section or any part of any section of this contract be rendered void, invalid or unenforceable by any court of law, for any reason, the determination SMCRA Contractor Page 4 of 6 shall not render void, invalid or unenforceable any other section or part of any section of this contract. XVI. NOTICES. All notices given or required under this contract shall be deemed sufficient if sent by certified mail, return receipt requested, to the addresses of the contractor and to the SMCRA specified in this contract, unless either party shall specify to the other party a different address for the giving of the notices. XVII. CONTRACTING OFFICER REPRESENTATION. For the purposes of this contract, the contracting officers are as follows: To the SMCRA: Stephen David, SMCRA Director 6130 Sunset Drive City of South Miami, FL 33143 To Contractor: Joe Kennerly, President 5887 SW 59th Street Miami, Florida 33143 Attention: President An individual or delegated committee will be designated to represent the SMCRA in all matters pertaining to the work as it progresses. Interference by unauthorized individuals must be controlled so as no to impede the smooth progress of the work. Painting contractor shall review all work to be accomplished with project representative to preclude misunderstandings. XVIII. ENTIRE CONTRACT. The contract, when signed by all of the parties, constitutes the full and complete understanding and contract of all parties and may not be in any manner interpreted or fulfilled in contradiction of its express terms. This contract and the incorporated attachments constitute the entire understanding between the parties and integrates by its terms all previous contracts or understandings, oral or written, between the parties. In the event of any conflict, the terms of this contract' will govern over the provisions of any incorporated documents XIX. MISCELLANEOUS PROVISION. In the event a court must interpret any word or provision of this contract, the word or provision shall not be construed against either party by reason of drafting or negotiating this contract. above. IN WITNESS WHEREOF the parties have executed this contract on the date indicated Page 5 of 6 610 [a Contractor WITNESSED: WITNESSED: ATTEST: m M- President, Joe's Lawn Service Stephen David, SMCRA Director APPROVED AS TO FORM: Page 6 of 6 Office of General Counsel SMCRA Contractor To: Honorable Chair SMCRA Board-A From: Stephen SMCRA RESOLUTION =oo, a �4 K/�► "Waking our Neighborhood a Grew Place to Live, Work and Plays' Date: November 23, 2009 ITEM No. 9 INFRASTR UCTURE MAINTENANCE AND REPAIR (STREET TREE REPLACEMENT) A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO INFRASTRUCTURE MAINTENANCE AND REPAIRS; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE FUNDING IN THE AMOUNT OF $4,200 TO SFM SERVICES INC. TO REMOVE AND REPLACE FOUR DEAD PALM TREES AS PART OF PREVIOUSLY INITIATED STREETSCAPE IMPROVEMENT PROJECT ALONG SUNSET DRIVE; AND CHARGING THE TOTAL AMOUNT TO ACCOUNT NO. 610 - 1110 - 513 -46 -70 (INFRASTRUCTURE AND MAINTENANCE/REPAIRS ACCOUNT); AND PROVIDING AN EFFECTIVE DATE BACKGROUND During the FY 2009 -2010 budget approval process, the Board allocated specific funding for the maintenance and repair of previously installed infrastructure improvements. During the recent budget hearing the Board specifically identified an area in the SMCRA District along Sunset Drive in need of the replacement street trees (See Exhibit A) no longer under warranty. Staff subsequently obtained the quotes to replace three dead palm trees along Sunset Drive just west of SW 57th Avenue. Based on the three quotes received, the most cost effective quote was received from SFM Landscape Services Inc. in the total amount of $4,200. Approval of the attached resolution shall authorize the SMCRA Director to disburse funding upon the completion of work in the total amount of $4,200 to remove three (3) Royal Palm Trees and one (1) Foxtail Palm Tree and install four (4) replacement trees along Sunset Drive just west of SW 57th Avenue. (See Exhibits B, C and D). RECOMMENDATION Staff recommends approval of the attached resolution authorizing the SMCRA Director to disburse funding upon the completion of work in the total amount of $4,200 to remove three (3) Royal Palm Trees and one (1) Foxtail Palm Tree and install four (4) replacement trees along Sunset Drive just west of SW 57th Avenue and charging Account No. 610- 1110 - 513 -46- 70 (Infrastructure Maintenance and Repairs Account). Attachments: Tree Removal and Installation Quotes (3) SD: \CRA\ Infrastructure Maintenance and Repairs - (Tree Replacement - Sunset Drive).doc 1 RESOLUTION NO. 2 3 A RESOLUTION OF THE SOUTH MIAMI COMMUNITY 4 REDEVELOPMENT AGENCY ( SMCRA) RELATING TO 5 INFRASTRUCTURE MAINTENANCE AND REPAIRS; 6 AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE 7 FUNDING IN THE AMOUNT OF $4,200 TO SFM SERVICES INC. 8 TO REMOVE AND REPLACE FOUR DEAD PALM TREES AS 9 PART OF PREVIOUSLY INITIATED STREETSCAPE 10 IMPROVEMENT PROJECT ALONG SUNSET DRIVE; AND 11 CHARGING THE TOTAL AMOUNT TO ACCOUNT NO. 610 -1110- 12 513 -46 -70 (INFRASTRUCTURE AND MAINTENANCE/REPAIRS 13 ACCOUNT); AND PROVIDING AN EFFECTIVE DATE. 14 15 WHEREAS, during the FY 2009 -2010 budget approval process, the Board 16 allocated specific funding for the maintenance and repair of previously installed 17 infrastructure improvements; and 18 19 WHEREAS, during the recent budget hearing he Board specifically 20 identified an area in the SMCRA District along Sunset Drive in need of the 21 replacement street trees for existing dead palms (See Exhibit A) no longer under 22 warranty; and 23 24 WHEREAS, staff subsequently obtained the quotes to remove and replace 25 for (4) street palm trees along Sunset Drive just west of SW 57th Avenue; and 26 27 WHEREAS, based on the three quotes received, the most cost effective 28 quote was received from SFM Landscape Services Inc. in the total amount of 29 $4,200; and 30 31 WHEREAS, the SMCRA Board strongly desires to maintain and repair all 32 previously installed infrastructure improvements in the SMCRA area on an as 33 needed basis in an effort to promote sustainable redevelopment; and 34 35 NOW THEREFORE BE IT RESOLVED BY THE COMMUNITY 36 REDEVELOPMENT AGENCY OF THE CITY OF SOUTH MIAMI, 37 FLORIDA THAT: 38 39 Section 1. The South Miami Community Redevelopment ,Board authorizes 40 the SMCRA Director to disburse funding upon the completion of work in 41 the total amount of $4,200 to SFM Services Inc. to remove three (3) Royal 42 Palm Trees and one (l) Foxtail Palm Tree and install four (4) replacement 43 street trees along Sunset Drive just west of SW 57th Avenue and charging Page 1 of 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Account No. 610 - 1110 - 513 -46 -70 (Infrastructure Maintenance and Repairs Account). Following funding disbursement, the remaining balance in Account No. 610 -1110- 513 -46 -70 shall be $7,800. Section 2. This resolution .shall take effect immediately upon adoption. PASSED AND ADOPTED this ATTEST: City of South Miami Community Redevelopment Agency Clerk READ AND APPROVED AS TO FORM: General Counsel day of November, 2009. Page 2 of 2 APPROVED: Chairperson Board Vote: Chairperson Feliu: Vice Chairperson Beasley: Board Member Palmer: Board Member Newman: Board Member Sellars: Board Member R. Williams: Board Member L. Williams: EXHIBIT A SMCRA DISTRICT INFRASTRUCTURE MAINTENANCE AND REPAIRS EXISTING DEAD STREET TREE(S) ALONG SUNSET DRIVE EXHIBIT B SFM November 17, 2009 Mr. David, Below please find our estimate: 4 Palm removals @ $250.00 per = $1,000.00 Installation Option # 1 Installation of 1 Foxtail palms 14' -16 high @ $500.00 per = $500.00 Installation of 3 Royal Palms 20' of GW @ $900.00 per = $2,700.00 Option #1 Total: $4,200.00 (Includes Three 20 Foot Royals) Or Installation Option # 2 Installation of 1 Foxtail palms 14' -16 high @ $500.00 per = $500.00 Installation of 3 Royal Palms 10' of GW @ $421.00 per = $1,263.00 Option # 2 Total: $2,763.00 (Includes Three 10 Foot Royals) This price includes initial watering, installation, and MOT. Call me if you have any questions. Christian Infante Ph: 305.818.2424 ext. 17 Fax: 305.818.3510 11-17-'09 16:16 FROM- Va11eyCrest Companie 3052580809 T -024 I EXHIBIT C QTY. .. SIZE...._..,, MATERIAL 4 20 ft Of Grey Wood Royal Palms. MOT by others for darnaae to sidewalk or concrete. This bid is valid for 50 calendar days unless otherwise Revised 1007107 mwnteuance 100.00 Salman Maintenance Service, Inc.2010 14085 S.W. 139 Court Miami, FL 33186 Quoted to: City of South Miami 4795 SW 75 Ave Miami , F1 33155 SERVICES Ship to: SW 57 Ave & Sunset Dr. EXHIBIT D Quotation Quote Number: 951 Quote Date: Nov 18, 2009 Page: 1 Customer ID Good Ibru Payment Terms Sales Rep City of South Miami 12/18/09 Net 25 Days ttention: Quantity _ Item Description Unit Price Extension ttention: Sdavid@cityofsouthmiami.net ob Location: SW 57 Ave & Sunset Drive along sidewalk on Sunset Place 3.00 Removal of (3) dead Royal Palms & 150.00 450.00 Haul away all debris 3.00 Installation of (3) Royal Palms 350.00 1,050.00 10 Ft. of gray wood to replace ead ones 1.00 Removal of (1) dead Fox Tail Palm 150.00 150.00 & Haul away all debris 1.00 Installation of (1) Fox Tail Palm 350.00 350.00 7 Ft of gray wood to replace dead Fox Tail Palm 1.00 Installation of 1 Yd. Top Soil 50.00 50.00 1.00 ost charges for M.O.T 150.00 150.00 Note: Price does not reflect permitting or permitting fees. SIGN NERE Subtotal 2, 200.00 Sales Tax Total 2,200. o0 =oo� Making our Neighhorfiaod a Great Place to Lives Work and Play- To: Honorable Chair and Date: November 23, 2009 SMCRA Boa em From: Stephen avid ITEM No. 0 SMCRA irector DISCRETIONARY FUND DISBURSEMENT— BOARD MEMBER NEWMAN RESOLUTION A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO BOARD MEMBER DISCRETIONARY FUNDS; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE FUNDING IN THE AMOUNT OF $200 TO THE NEW BEGINNINGS BAPTIST CHURCH; TO SUPPORT THE ORGANIZATION'S "EVENING OF ELEGANCE" SENIOR CITIZEN EVENT AND CHARGING THE TOTAL AMOUNT TO ACCOUNT NO. 610 - 1110 - 554 -99 -25 (BOARD MEMBER FY 2009 -2010 DISCRETIONARY FUND ACCOUNT, BOARD MEMBER NEWMAN); AND PROVIDING AN EFFECTIVE DATE BACKGROUND Board Member discretionary funds are provided on an annual basis as a budget line item in the SMCRA Budget. Discretionary funding in the amount of $1,000 is provided to each Board Member to facilitate economic development, community improvement and to support other beneficial causes for residents within the SMCRA area. At this time, Board Member Newman would like to declare that $200 of her annual 2009- 2010 discretionary funds be allocated to the New Beginnings Baptist Church to assist in costs for services rendered during the church administered "Evening of Elegance" event. This uplifting event provides an emotionally meaningful opportunity for local senior citizens to gather and celebrate the joys of life (See Exhibit A). Approval of the attached resolution shall authorize the SMCRA Director to disburse funding in the amount of $200 from Board Member Newman's discretionary fund account to the New Beginnings Church as a contribution towards the church administered "Evening of Elegance" event. RECOMMENDATION Staff recommends approval of the attached resolution authorizing the SMCRA Director to disburse funding in the amount of $200 from Board Member Newman's discretionary fund account to the New Beginnings Church as a contribution towards the church administered "Evening of Elegance" event. and charging the total amount to Account No. 610- 1110 -554- 99 -25 (Board Member Discretionary Fund Account, Board Member Newman). Attachments: New Beginnings Baptist Church Letter of Intent SD \ \MCGRUFF \PLANNING \C R A\ 09/10 Discretionary Fund Disbursement - Board Member Newman.doc 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 RESOLUTION NO. A RESOLUTION OF THE SOUTH MIAMI COMMUNITY REDEVELOPMENT AGENCY ( SMCRA) RELATING TO BOARD MEMBER DISCRETIONARY FUNDS; AUTHORIZING THE SMCRA DIRECTOR TO DISBURSE FUNDING IN THE AMOUNT OF $200 TO THE NEW BEGINNINGS BAPTIST CHURCH; TO SUPPORT THE ORGANIZATION'S "EVENING OF ELEGANCE" SENIOR CITIZEN EVENT AND CHARGING THE TOTAL AMOUNT TO ACCOUNT NO. 610 - 1110 - 554 -99 -25 (BOARD MEMBER FY 2009 -2010 DISCRETIONARY FUND ACCOUNT, BOARD MEMBER NEWMAN); AND PROVIDING AN EFFECTIVE DATE WHEREAS, Board Member discretionary - funds are provided annually as a budget line item in the SMCRA Budget with a total funding allocation of $1,000 for each SMCRA Board Member to facilitate economic development, community improvement and to support other beneficial causes for residents within the SMCRA area; and WHEREAS, at this time, Board Member Newman would like to declare that $200 of her annual 2009 -201,0 discretionary funds be allocated to the New Beginnings Baptist Church to assist costs for services rendered during the church administered "Evening of Elegance" event; and WHEREAS, the annual "Evening of Elegance" Event provides an uplifting and emotionally meaningful opportunity for local senior citizens to gather and celebrate the joys of life; and WHEREAS, the aforementioned discretionary funding disbursement further promotes and encourages the SMCRA's on -going commitment and holistic approach to redevelopment and improving the quality of life for all SMCRA residents. NOW THEREFORE BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SOUTH MIAMI, FLORIDA THAT: Section 1. The Board authorizes the SMCRA Director to disburse funding in the total amount of $200 from Board Member Newman's discretionary fund account to the New Beginnings Church as a contribution towards the church administered "Evening of Elegance" Senior Event and charging the total amount to Account No. 610- 1110- 554 -99 -25 (Board Member Discretionary Fund Account, Board Member Newman). Page 1 of 2 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 Following funding disbursement, the remaining balance in Account No. 610- 1110 -554- 99 -25 shall be 6,800. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND ADOPTED this ATTEST: City of South Miami Community Redevelopment Agency Clerk READ AND APPROVED AS TO FORM: General Counsel day of November, 2009. APPROVED: Chairperson Board Vote: Chairperson Feliu: Vice Chairperson Beasley: Board Member Palmer: Board Member Newman: Board Member Sellars: Board Member R. Williams: Board Member L. Williams: Page 2 of 2 Dear Friends, Services held at J.R.E. Lee Center 6521 S.W. 62nd Avenue South Miami, FL 33143 (305) 238 -4884 Rev. Rufus Grant, Pastor EXHIBIT A As leaders in the South Miami community, I am sure you would like to know about an Annual Event that has been held in the City of South Miami for the past six years for the Senior Citizen population of South Miami. Our church, New Beginnings Missionary Baptist, has sponsored an "Evening of Elegance "geared toward the Senior Citizens of South Miami and other surrounding communities. However, the majority of the Senior citizens that attend are from the South Miami Senior Citizen complex in South Miami. This event allows the Senior Citizens the opportunity to attend a formal night of dinning and fellowship. Our Church, New Beginngs Baptist Church, has always covered the cost for the total event for the past six years, but due to rising cost and economic crisis this year we are appealing to you for a donation which will help offset the cost of this event for our Senior Citizens. We would love to continue this event for many more years because of the joy that we see on the faces of these seniors as they arrive to their "Prom" is breath taking, and rewarding. Your contribution for food services rendered during the event will help pay for an Evening of Joy, for someone at a time in their life when joyful moments and great memories may be few. For additional information, please contact me at 305 - 303 -2805. Sincerely, Mr. Anthony Truesdell Chairman of Deacons IE "The Little Church with The Big Heart"